HomeMy WebLinkAboutOPS 02-23Report to Council
Report Number: OPS 02-23
Date: March 27, 2023
From: Brian Duffield
Director, Operations
Subject: Emergency Structural Repairs at Dunbarton Indoor Pool
- File: A-1440
Recommendation:
That Report OPS 02-23 regarding Emergency Structural Repairs at Dunbarton Indoor Pool be
received for information only, in accordance with Section 12 of the Purchasing Policy
(PUR010).
Executive Summary: Dunbarton Indoor Pool (DIP) was constructed in 1972 and was 50
years old in 2022. Staff undertook a structural condition assessment of DIP in late 2020 as part
of standard due diligence review for an aging facility. A variety of structural repairs were
identified, including recommended timelines for each task. Capital budgets were subsequently
approved for capital work, including design in 2021 and construction in 2022. Staff planned a
window for completion of this work in August 2022, as closure of the facility was required to
accommodate the work between aquatics program cycles.
Unfortunately, due to depleted staffing levels in early 2021, procurement for the work was
unable to proceed in time to meet the required schedule and planned closure. Aquatics
programming had only just recently resumed following repeated shutdowns during the COVID
pandemic and it was necessary to complete the required repairs in time with the engineering
recommendations and to prevent loss of programming and revenue.
In accordance with Section 12.01 of the Purchasing Policy, where the cost of emergency
repairs exceeds $50,000.00, the Treasurer and CAO shall be notified and the Director shall
submit a report of the incident to the appropriate Committee and Council. Submission of the
required report was delayed due to the pending election in the Fall of 2022 and dissolution of
Council.
OPS 02-23 March 27, 2023
Subject: Emergency Structural Repairs at Dunbarton Indoor Pool
Financial Implications:
1. Project Costing Summary
Emergency Repair Costs $69,400.00
Emergency Repair: Consulting Costs 4,800.00
HST (13%) 9,646.00
Total Gross Project Costs $83,846.00
HST Rebate (11.24%) (8,340.00)
Total Net Project Cost $75,506.00
2. Approved Source of Funds - Community Centres Capital Budget
Approved Code
C10210.2101
Source of Funds
Rate Stabilization
Funds Available
$195,000.00
Funds Required
$75,506.00
Project Cost under (over) approved funds by $119,494.00
Discussion: Operations Services’ staff routinely undertake review of aging facilities in
order to maintain a current understanding of critical building components and to plan for the
eventual replacement of assets nearing end of life. Structural assessments of DIP were
completed in November 2020 which recommended a variety of repairs to the main pool roof
and the lower roof over the change room suites. The engineering report identified a need to
complete the recommended repairs within 6 to 12 months. These were successfully completed
in 2021. A second and more complex stage of repairs was recommended to be completed
within two to five years. Funding for the related design work was approved in 2021, and
construction in 2022. More detailed investigations completed during the design stage identified
several items that were more urgent than originally thought, and it became necessary to
advance the project timelines. These included checking in the major wood beams supporting
the roof over the pool, signs of fatigue in open web steel joists supporting the lower roof over
the dressing room, in addition to a series of other minor localized repairs.
Community Services’ staff provided a window for closure of the pool in August 2021 and
construction documents were prepared for tender. Staffing levels in the Supply & Services
section were at a challenging level during this time due to COVID and support of the SAP
project and therefore, could not be tendered and awarded in time to order and receive the
necessary materials while still maintaining the necessary schedule.
Having just re-opened this facility and restored public access to aquatics programming,
combined with the urgency of the needed repairs confirmed during the additional investigative
work completed during the design stage, the work was ordered to proceed immediately in the
interest of maintaining a basic service. All work was completed within the planned window of
work using the same contractor that had completed the initial, immediate repairs
recommended by the engineering report, and under budget.
OPS 02-23 March 27, 2023
Subject: Emergency Structural Repairs at Dunbarton Indoor Pool
In accordance with Section 12.01 of the Purchasing Policy, where the cost of emergency
repairs exceeds $50,000.00, the Treasurer and CAO shall be notified and the Director shall
submit a report of the incident to the appropriate Committee and Council. Submission of the
required report was delayed due to the pending election in the Fall of 2022 and dissolution of
Council.
Attachment:
None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Brian Duffield Stan Karwowski, MBA, CPA, CMA
Director, Operations Director, Finance & Treasurer
Original Signed By:
Vince Plouffe, OAA, MRAIC
Division Head, Operations Services
VP:nm
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer