HomeMy WebLinkAboutLEG 05-23Report to Council
Report Number: LEG 05-23
Date: March 27, 2023
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2023 Pre-Budget Approval: Information Technology Capability Study
File: A-3700
Recommendation:
1.That Proposal No. RFP2022-5, for Consulting Services for an Information Technology
Capability Study submitted by KPMG LLP, in the amount of $65,800.00 (excluding HST)
be accepted;
2.That the total net project cost of $66,958.00 (net of HST rebate) be approved;
3.That Council provide pre-budget approval and authorize the Director, Finance & Treasurer
to finance the net project cost of $66,958.00 from the Rate Stabilization Reserve; and
4.That the appropriate officials of the City of Pickering be authorized to take such actions as
are necessary to give effect to this Report.
Executive Summary: The draft 2023 Current Budget provides funding for an Information
Technology (IT) Capability Study. This Study will provide the City with much-needed guidance
regarding the level of IT staffing required to meet the City’s growing demands.
Request for Proposal No. RFP2022-5 was issued on December 8, 2022 and closed on
January 12, 2023 with four (4) proposals submitted. The Evaluation Committee, consisting of
staff from the Corporate Services Department, reviewed and evaluated the proposals received
using criteria outlined in the bid document.
It is the recommendation of the Evaluation Committee that KPMG LLP, as the highest scoring
Proponent, be retained to undertake the IT Capability Study, at a cost of $65,800.00 (excluding
HST). The total net project cost is estimated to be $66,958.00.
In accordance with Section 10.04 of the Purchasing Policy, where the project cost of a consulting
assignment is more than $50,000.00, the award is subject to the approval of Council.
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LEG 05-23 March 27, 2023
Subject: 2023 Pre-Budget Approval: Information Technology Capability Study Page 2
Financial Implications:
1. Proposal Amount
Proposal No. RFP2022-5 $65,800.00
HST (13%)
Total Gross Project Amount
$ 8,554.00
$74,354.00
2. Estimated Project Costing Summary
Proposal No. RFP2022-5 $65,800.00
HST (13%) $ 8,554.00
Total Gross Project Costs $74,354.00
HST Rebate (11.24%) ($7,396.00)
Total Net Project Costs $66,958.00
3. Approved Source of Funds – 2022 Current Budget
Expenditure Account Source of Funds Budget Required
502230.10405
Rate Stabilization Reserve
$67,000.00
$66,958.00
Total Funds $67,000.00 $66,958.00
Net project costs under (over) approved funds $42.00
Discussion: The draft 2023 Current Budget provides funding for an IT Capability Study. The
City’s growth has and will continue to increase the demands placed on the City’s many
services and the administrative functions and the systems required to support those services.
Increasingly, the City relies on technology solutions, both cloud-based and on-premises, to
deliver services and maintain day-to-day operations. This in turn places demands on the City’s
IT infrastructure and staff. The IT Capability Study is required to assess the City’s IT staffing
needs to meet this growing demand.
Request for Proposal No. RFP2022-5 was issued on December 8, 2022 and closed on
January 12, 2023 with four (4) proposals submitted. The Evaluation Committee consisting of
LEG 05-23 March 27, 2023
Subject: 2023 Pre-Budget Approval: Information Technology Capability Study Page 3
staff from the Corporate Services Department, reviewed and evaluated the proposals received
using criteria outlined in the bid document.
Proposals were evaluated and scored based on the consultant’s experience on similar
projects, their understanding of the project, proposed work plan and deliverables, project team
overview, quality of their references, quality of their proposal and their pricing. KPMG LLP was
the highest-ranked Proponent, and is recommended for award. The award remains subject to
receipt and approval of all documents required as pre-conditions of award, as identified in the
bid document.
Upon careful examination of all proposals and relevant documents received, the Evaluation
Committee recommends acceptance of Proposal No. RFP2022-5 submitted by KPMG LLP in
the amount of $65,800.00 (excluding HST) and approval of the total net project cost of
$66,958.00 (net of HST rebate).
Attachments:
1. None.
Prepared/Endorsed By: Approved/Endorsed By:
Paul Bigioni Cathy Bazinet, CPPB, NIGP-CPP
Director, Corporate Services & City Solicitor Manager, Procurement
Stan Karwowski, MBA, CPA,CMA
Director, Finance & Treasurer
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Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
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