HomeMy WebLinkAboutFebruary 21, 2023For information related to accessibility requirements please contact:
Committee Coordinator
T: 905.420.4611
Email: clerks@pickering.ca
Agenda
Cultural Advisory Committee
February 21, 2023
7:00 pm
Main Committee Meeting Room/Hybrid
Members of the public may observe the meeting proceedings by accessing the
livestream.
1.Welcome and Call to Order K.Roberts
2.Review and Approval of Agenda and Previous Minutes K.Roberts
3.Disclosure of Interest K. Roberts
4.Delegations
5.General Business
5.1 Memorandum from the Deputy Clerk
Re: Amendments to Boards, Committees and Taskforces
-Staff Liaison, Chair and Vice Chair
-Council Membership
5.2 Roots to Rebellion – Project Update
5.3 Public Art Community Engagement Survey
5.4 Consultation on Public Art at the Waterfront
5.5 Transformer Art Wrap at Seaton Fire Hall
5.6 Tracey-Mae Chambers #hopeandhealingcanada
S. Douglas-Murray
A.Gallagher
S. Barakov
S. Barakov
S. Barakov
S. Barakov
6.Correspondence
7.Other Business
8.Next Meeting – March 21, 2023
9.Adjournment
Page 1 of 5
Minutes/Meeting Summary
Cultural Advisory Committee
January 17, 2023
Hybrid Meeting
7:00 pm
Attendees: S. Almeida-Schroen, Cultural Advisory Committee Member
R. Coelho, Cultural Advisory Committee Member
D. Davis, Cultural Advisory Committee Member
J. Elliott, Cultural Advisory Committee Member
M. McFarland, Cultural Advisory Committee Member
D. Thompson, Cultural Advisory Committee Member
R. Wali, Cultural Advisory Committee Member
S. Douglas-Murray, Director, Community Services
L. Gibbs, Division Head, Culture and Community Programming
K. Roberts, (Acting) Supervisor, Cultural Services
J. St. Amant, Coordinator, Cultural Services (Staff Liaison)
A.Gallagher, (Acting) Conservator
L.Cabral, Coordinator, Public Art
D.Roopchand, Clerk, Culture and Recreation (Recording Secretary)
Absent: Z. Kazi, Cultural Advisory Committee Member
A. Mujeeb, Cultural Advisory Committee Member
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome & Call to Order
J. St. Amant welcomed members and called the
meeting to order.
2. Review and Approval of Agenda
The committee reviewed the agenda. J. St. Amant
asked if there were any changes to be made to the
agenda. None were raised.
Moved by M. McFarland.
To approve the agenda.
Carried
3. Disclosure of Interest
No disclosures of interest were noted.
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Page 2 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
4. Cultural Advisory Committee Training
4.1 CS 21-22 – Cultural Advisory Committee
Terms of Reference
J. St. Amant reviewed the Terms of Reference for the
Cultural Advisory Committee.
Moved by D. Thompson.
To adopt the Terms of Reference.
Carried
4.2 2023 Cultural Advisory Committee Meeting
Schedule
J. St. Amant reviewed the 2023 Cultural Advisory
Committee meeting schedule, which states meetings
will take place on the third Tuesday of every month,
with the exception of July, August, and December.
Moved by R. Wali.
To adopt the meeting schedule.
Carried
4.3 Cultural Strategic Plan May2014
J. St. Amant explained the 2014 – 2024 Cultural
Strategic Plan.
4.4 Public Art Policy
J. St. Amant discussed the Public Art Policy.
5. Delegations
There were no delegations for this meeting.
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Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
6. General Business
6.1 Form the Public Art Committee
Select three Cultural Advisory Committee members
J. St. Amant asked for three members to be part of
the Public Art Committee. M. McFarland, S. Almeida-
Schroen and J. Elliott volunteered to be on the Public
Art Subcommittee.
Moved by S. Almeida-Schroen.
To endorse these three Cultural Advisory Committee
members to be part of the Public Art Subcommittee.
Carried
Recommendation to be made for the four resident
non-Cultural Advisory Committee members
No recommendations were made. J. St. Amant asked
if staff could reach out to other City Stakeholders for
recommendations.
Moved by S. Almeida-Schroen.
To have City staff engage other City Stakeholders for
recommendations to the Public Art Subcommittee.
Carried
J. St. Amant reminded the members that if they would
like to put forward any names, to send them to
himself.
6.2 Discussion – Draft 2023 Work Plan and
2022 Achievements
J. St. Amant reviewed the Draft 2023 Work Plan.
A discussion and a question period place regarding:
The type of and timeline for the scope of work
for the Cultural Advisory Committee
The renewal of the Cultural Strategic Plan
The breakdown of the cultural demographics
of the City.
J. St. Amant to create a
more specific timeline for
work.
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Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Collaboration with other City departments and
the Library
6.3 Chestnut Hill Developments Recreation
Complex Murals for Endorsement
L. Cabral reviewed the two CHDRC Murals, by Malik
McKoy and Zuna Amir, to be installed at the CHDRC
and described both works and their artist statements
to the group.
Malik Mural for Endorsement
Moved by S. Almeida-Schroen.
To endorse the Malik mural.
Carried
Zuna Mural for Endorsement
Moved by S. Almeida-Schroen.
To endorse the Amir mural.
Carried
6.4 Shortlist for Pickering Museum Village
Sculpture
L. Cabral reviewed the Millpond Meadow Sculpture
and the recommended shortlist for this project.
Moved by D. Davis.
To approve the shortlist for the Millpond Meadow
Sculpture project.
Carried
Moved by D. Davis.
To approve the backup artists for the shortlist.
Carried
6.5 Museum Deaccession for Endorsement
A. Gallagher reviewed the PMV Deaccession List
from the later half of 2022.. A discussion and
question period took place regarding:
What happens to the objects up for
deaccessioning
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Page 5 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
How often deaccessioning takes place
Why the Cultural Advisory Committee needs to
endorse the deaccessioning of Museum
artifacts
Moved by R. Coelho.
To approve the deaccessioning of these Museum
artifacts.
Carried
7. Correspondence
There was no Correspondence for this meeting.
8. Other Business
There was no Other Business for this meeting.
9. Next Meeting
The next Cultural Advisory Committee meeting will
take place on Tuesday, February 21, 2023, from
7:00 – 9:00 pm.
10. Adjournment
Moved by J. Elliott.
That the January 17, 2023 meeting of the Cultural
Advisory Committee be adjourned.
Carried
Meeting Adjourned: 8:25 pm
- 5 -
Memo
To: Accessibility Advisory Committee February 2, 2023
Cultural Advisory Committee
Heritage Pickering Advisory Committee
From: Rumali Perera
Deputy Clerk
Subject: Amendments to Boards, Committees and Taskforces
- Staff Liaison, Chair, and Vice Chair Roles
- Council Membership
File: A-1410
In accordance with Section 05.01 of ADM 040 - Boards & Advisory Committees of Council Policy,
Clerk’s staff are currently working on the mandated review of the Policy for Council’s consideration
at the March 27, 2023 Council Meeting. One area of focus for this review is the role of Staff
Liaison and Chair on the City’s Boards, Committees, and Taskforces. Presently, Policy ADM 040,
Section 16.03 (a) states:
“that the Staff Liaison for each Committee will facilitate meetings unless a Chair or Vice
Chair is required by a statute or Terms of Reference.”
Advisory Committee Members are hereby requested to provide their input on whether the
Committee Members would like to implement a Chair system for their respective committees.
Duties of the Chair include soliciting agenda items from Committee members, facilitating the
meeting by identifying the order of proceedings and speakers, interpreting and determining
questions of procedure, ensuring active participation by all Committee members, and maintaining
decorum. The revision to Policy ADM 040 will include a dedicated subsection on the duties of the
Chair.
Further to the above mentioned review that is being undertaken by Legislative Services, Council
considered a Notice of Motion regarding Amendments to Boards and Committees/Taskforce
Policy at a Council Meeting, and adopted a resolution on the matter on January 23, 2023.
A component of this decision includes:
“Revisions to the Terms of Reference for the makeup of all Advisory Committees and or
Task Forces that currently do not have an elected official representative to include the
appointment of no greater than 2 members of Council whose role would be to act as a
conduit between Council and their appointed committee as non-voting members;”
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Page 2 of 2 February 2, 2023
Amendments to Boards, Committees and Taskforces
Advisory Committees that do not currently have Council representation are asked to consider
whether one (1) or two (2) Members of Council is suitable for your respective body, and adopt a
draft Terms of Reference that reflects this change for Council’s consideration.
Resolution #59/23 regarding Amendments to Boards and Committees/Taskforce Policy, and
Policy ADM 040, Boards and Advisory Committees of Council have been attached for ease of
reference.
Please forward any revised Terms of Reference and feedback to Andy MacGillivray, Committee
Coordinator no later than February 24, 2023.
RP:am
Attachment 1. Resolution #59/23 Re: Amendments to Boards and Committees/Taskforce Policy
2.Policy ADM 040, Boards and Advisory Committees of Council
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Legislative Services Division
Clerk’s Office
Directive Memorandum
January 30, 2023
To: Marisa Carpino
Chief Administrative Officer
Susan Cassel
City Clerk
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
January 23, 2023
Amendments to Boards and Committees/Taskforce Policy
Council Decision Resolution #59/23
WHEREAS Section 05.01 of Policy ADM 040, Boards & Advisory Committees of
Council, requires early in each new Council term, that Council shall review all Boards
and Advisory Committees including, membership, composition and level of expertise or
specialization required by Committee members for the selection process;
And Whereas, Section 03.01 of ADM 040 provides that Boards and Advisory
Committees are proposed by resolution of Council and established by a confirming by-
law;
And Whereas, each resolution shall incorporate the Terms of Reference for the specific
Board/Advisory Committee;
And Whereas, an Advisory Committee means a committee created by Council to
provide input, advice and technical expertise on particular matters, act as a vehicle for
public consultation on issues of municipal interest and make recommendations to
Council;
And Whereas, Council values the work of the members of Pickering’s Advisory
Committees/Boards, as they provide Council and staff with important insight into the
concerns and ambitions through a community lens;
And Whereas, Section 02.01 of ADM 040 provides that “Council, under certain
circumstances, may deem it necessary for Council representation on some Boards and
Advisory Committees”, and the composition of each Committee, including whether a
Member of Council is appointed to that Committee, is included in the individual Terms
of Reference for each Committee;
Now therefore be it resolved that that the Council of The Corporation of the City of
Pickering directs the City Clerk to work with the Office of the CAO to conduct a review
of all Boards and Advisory Committees reporting to Council and that this review include:
Attachment #1
- 8 -
Please take any action deemed necessary.
Susan Cassel
1.The creation of 3 new Advisory Committees being:
a) Waterfront Visionary Advisory Committee to advise on best practices to
preserve the nautical village marine theme and the
implementation/restoration of a Waterfront that is environmentally sustainable
and accessible;
b) Community Safety and Wellbeing Advisory Committee that will be made up of
a cross section of community representation including Neighbourhood Watch,
Road Watch groups to advise on local community needs and suggested best
practices; and that the group shall be responsible for the creation of a
Homelessness Task Force that will work in co-ordination with Durham Region
to look at how best to address the needs of the homeless population to
include services for mental health, substance abuse and the creation of
transitional/supportive housing in Pickering;
c)Local & Small Business Advisory Committee that will advise on impacts of
City Policy implications such as parking in the Nautical Village, relationships
with City Economic Development and the measures that will assist
businesses impacted by the intensification along Kingston Road;
2.Revisions to the Terms of Reference for the makeup of all Advisory Committees
and or Task Forces that currently do not have an elected official representative
to include the appointment of no greater than 2 members of Council whose role
would be to act as a conduit between Council and their appointed committee as
non-voting members;
3.Revisions to the Terms of Reference/Policies, of the Pickering Public Library, to
enable the appointment of an additional member of Council to ensure Ward
representation;
4. Establishing per meeting honorariums for the non-elected members of all
advisory committees including the Pickering Library Board;
5.That the appointed Council Member(s) to all Advisory Committees/Boards be
required to update the Members of Council on a monthly basis and that the
Procedural By-law governing Council meetings and or Executive Meetings be
amended to include an item enabling such reporting;
6.That the City Clerk and CAO report back no later than the end of Q1 with the
findings of the review and the associated changes to Policy ADM 040 for
Council’s consideration; and,
7.That the previous direction provided to staff, to report back on the legislated
process to establish a BIA for the Nautical Village, through Resolution 930/22
and 931/22 be rescinded, as the businesses in the Nautical Village would be
better served by the establishment of the new Local/Small Business Advisory
Committee.
- 9 -
-C��/p](KER]NG Policy
Procedure Title: Boards & Advisory Committees of Council Policy Number
ADM 040
Reference
Municipal Act
Procedure By-law, as amended
Resolution #165/10
Resolution #301/14
Resolution #53/19
Approval: Chief Adm·
Policy Objective,
Date Originated (m/d/y)
November 10, 2008
Date Revised (m/d/y)
December 13, 2010
October 2012
December 15, 2014
March 2019
fficer Point of Contact
City Clerk
Pages
15
The purpose of this policy is to identify a ·process for establishing Boards and Advisory
Committees of Council, requirements for maintaining and supporting their work, and Hie
coordination of the appointment and advertising process through the City Clerk. It excludes
external bodies and local boards not established by Council and internal, working groups of an
administrative nature.
This policy supplements the City of Pickering's Procedural By-law which applies to all Boards and
Advisory Committees, including Staff Liaisons.
Index
01 Definitions
02 lmplementatio,n Procedure -Clas�ification of Boards and Advisory Committees
03 Establishment of Boards and Advisory Committees
04 Relationship between Advisory Committees and Council
05 Ongoing Review of Boards and Advisory Committees
06 Terms of Reference
07 Appointment Process and Advertising for Board/Advisory Committee Members
08 Resign ation/Dismissal Process
09 Absentee Requirements
10 Orientation Sessions
Attachment #2
- 10 -
11 Meeting Structure, Agenda and .Minute Formats
12 Access to Meetings
13 Provision for Accessibility and Diversity
14 Pecuniary Interest
15 City Policies and Procedures
16 General Rules Governing Board and Advisory Committees
01 Definitions
01.01
01.02
01.03
01.04
01.05
01.06
01.07
01.08
01.09
Advisory Committee -means a committee created by Council to provide input,
advice and technical expertise on particular matters, act as a vehicle for public
consultation on issues of municipal interest and make recommendations to
Council.
City -means The Corporation of the City of Pickering.
Council -means the Council of The Corporation of the City of Pickering.
Mandate -means the statement that describes the Advisory Committee's
purpose or responsibilities.
Member -means a citizen member appointed by Council to a Board or
Committee or a stakeholder member.
Quorum -means the number of members required to be present at any
meeting in order that business may be conducted.
Staff Liaison -means the staff member appointed to facilitate and provide
guidance to the Advisory Committee or Board.
Task Forces -means a committee established to assist in the short-term study
and analysis of a specific matter. Task Forces may include staff representation
as well as representation from external bodies.
Terms of Reference -means the document that provides a general overview of
the Advisory Committee or Board, the content of which is prescribed by this
policy.
02 Implementation Procedure -Classification of Boards and Advisory Committees
02.01 Where the municipality makes appointments to bodies of its own creation and to
outside bodies when requested to do so, such appointments shall be citizen
appointments, except in those situations where the municipality has a direct
financial involvement, in which case Council shall determine whether or not it
will appoint citizen and/or Council Members to such bodies. Council, under
Policy Title: Boards & Advisory Committees of Council Page 2 of 15
Policy Number: ADM 040 - 11 -
02.02
02.03
certain circumstances, may deem it necessary for Council representation on
some Boards and Advisory Committees.
Boards and Advisory Committees may be either ongoing or a task force.
Ongoing Boards and Committees provide recommendations, advice and
information to Council on an ongoing basis on specific municipal matters that
are set out in the Board/Committee's mandate and Terms of Reference. They
include some of the following:
a) Advisory -includes bodies authorized by Council to provide input on a
discretionary basis and advice to Council on particular matters, or to
undertake special projects as assigned.
b) Mandatory -where a Provincial Statute prescribes the type of
appointments to be made by the municipality to a given body.
c) Local Boards -means a school board, municipal service board,
transportation commission, public library board, board of health, police
services hoard, planning board, or any other board, commission,
committee, body or local authority established or exercising any power or
authority under any general or special Act with respect to any of the
affairs or purposes, including school purposes, of a municipality.
d) External Bodies -separate special purpose bodies that have a
substantial amount of authority over their own operations.
e) Quasi-Judicial/Appeals Committee -hears and deals with appeals
and/or minor variances to City By-laws.
Task Forces assist in the short-term study and analysis of a specific municipal
issue, as defined in the Terms of Reference and established by a confirming by-
law. Task Forces may include staff representation as well as representation
from external bodies.
03 Establishment of Boards and Advisory Committees
03.01 Boards and Advisory Committees are proposed by resolution of Council and
established by a confirming by-law. Each resolution shall incorporate the Terms
of Reference for the specific Board/Advisory Committee. Prior to Council's
establishment of any Board or Advisory Committee, relevant director(s) shall
submit a report to Council including the following information:
a) inventory of previous and existing activities related to the matter,
including public consultation initiatives;
b) suggested types of public consultation;
c) Board/Advisory Committee Terms of Reference;
Policy Title: Boards & Advisory Committees of Council Page 3 of 15
Policy Number: ADM 040 - 12 -
d) membership composition and level of expertise or specialization required
by Committee members for the selection process; and
e) orientation, training and facilitation needs.
04 Relationship between Advisory Committees and Council
04.01
04.02
04.03
Advisory Committees are proposed by resolution of Council and the Committees
purpose is to assist Council by providing recommendations on specialized
issues, on a policy and/or operational level, as set out in mandate and specific,
Council approved work plans. Advisory Committee members are appointed by
Council, and serve at the pleasure of Council for a specified term, where
statutory authority does not state otherwise.
The nature of Advisory Committee recommendations to Council are purely
advisory, and Council may approve, amend, refer or propose other resolutions,
as Council deems appropriate. Advisory Committees shall not reconsider,
recommend or advise on a matter that has been decided by Council, unless
directed by Council. Advisory Committee members(s) shall rely exclusively on
the appointed Staff Liaison to communicate and dispense with
recommendations and actions taken by Advisory Committees, and shall not
intervene in the administrative practices of the City of Pickering.
Advisory Committees shall prepare an annual report to Council reviewing their
goals, objectives and successes in relation to their work plan, and should
include a delegation to Council. The substance of the report shall be prepared
by the Advisory Committee members, with administrative assistance and policy
advice given by City staff.
05 Ongoing Review of Boards and Advisory Committees
05.01 Early in each new Council term, Council shall review all Boards and Advisory
Committees. The City Clerk in collaboration with the Staff Liaisons shall review
all Boards/Advisory Committees, including, but not limited to the following:
a) a list of Boards/Advisory Committees by name and type;
b) summary of mandates, goals and objectives for each Board/Advisory
Committee;
c) achievements and challenges for each Board/Advisory Committee;
d) recommendations on the future direction of each Board/Advisory
Committee and its structure in general; and
e) reviews and recommendations on the reporting and functional
relationships of Boards/Advisory Committees in general.
Policy Title: Boards & Advisory Committees of Council Page 4 of 15
Policy Number: ADM 040 - 13 -
05.02 If a Board or Advisory Committee is to be disbanded, a final report on the
Board/Advisory Committee activities and reasons for disbanding shall be
presented to Council for approval.
06 Terms of Reference
06.01
06.02
06.03
The Terms of Reference will be established in accordance with the template
included as Appendix I to this policy.
Terms of Reference, once established, must be approved by Council and
amendments to those terms can only be made with Council approval.
The Terms of Reference of each Advisory Committee shall be reviewed on an
ongoing basis by Staff Liaisons to ensure that each Committee and its Terms of
Reference remain relevant and appropriate.
07 Appointment Process and Advertising for Board/Advisory Committee Members
07.01
07.02
07.03
07.04
07.05
Where a Provincial Statute prescribes the type of appointments to be made by
the City to a given Board or Advisory Committee, the Statute shall be complied
with. Where the City makes appointments to Boards/Advisory Committees of its
own creation and to outside bodies when requested to do so, such
appointments shall be citizen appointments, except in circumstances where the
City has a direct financial involvement, in which instance Council shall
determine whether or not it will appoint citizens and/or Council Members to such
bodies.
Vacancies for citizen appointments shall be publicly advertised in the local
newspaper, on the City of Pickering website and in any other manner that the
City deems appropriate to reach the broadest sector of our community.
Applicants shall be a property owner or resident of Pickering and a minimum of
18 years of age unless otherwise determined by committee membership
requirements. City of Pickering employees are not eligible.
Generally, the duration of Board/Advisory Committee appointments are the
same as the term of Council, however staff may recommend that the terms for
specific Board/Advisory Committee appointments be staggered to ensure
experience and consistency in following the Board/Advisory Committee's goals
and mandate. While appointees may serve on more than one Board/Advisory
Committee, Council shall give first consideration to individuals who are not
already appointed to another Board/Advisory Committee. The term of a
member of a Board or Advisory Committee of Council shall continue in
accordance with the Board/Committee Terms of Reference or until a successor
is appointed.
The following process, coordinated by the City Clerk and Legislative Services,
will generally be followed in initiating recruitment, selection and appointment:
Policy Title: Boards & Advisory Committees of Council Page 5 of 15
Policy Number: ADM 040 - 14 -
a) upon Council passing a resolution to establish a Board/Advisory
Committee, or when a vacancy occurs, the City Clerk, in consultation with
the relevant department and Staff Liaison assigned to the Advisory
Committee, will advertise Committee vacancies in the local newspaper, the ·
City website and in any other manner that the City deems appropriate to
reach the broadest sector of the community. The advertisement will
indicate the number of vacancies on the Committee, duration of the term,
level of commitment, application process and the website URL where
details can be obtained for each Board Committee;
b) applicants shall be required to complete and submit to the City Clerk an
application form, available from the Clerk's Office and the City website;
c) all applications shall be reviewed by the Staff Liaison for each
Board/Committee and a recommendation shall be provided to the City
Clerk for inclusion in a Council agenda. The staff recommendation
provided to Council will be accompanied with all applications received for
that Board/Committee;
d) when preparing the recommendation to Council, the Staff Liaison shall give
equal consideration to new applicants as well as those who have
previously served on a Board/Committee;
e) notwithstanding item d), recommendations shall be based on the relevant
experience and expertise of an individual in relation to the mandate of the
Board/Committee and there shall be no restrictions on the number of terms
an individual may serve if they meet the needs of the Board/ Committee;
and
f) the Clerk's Office, on behalf of Council, shall send out confirmation letters
to new Board/Advisory Committee appointees and advise of their Staff
Liaison for that Committee and any other relevant contacts. Letters will
also be provided to those individuals who were not appointed encouraging
them to re-apply at such time a vacancy occurs.
08 Resignation/Dismissal Process
08.01
08.02
Board/Advisory Committee members wishing to resign their appointment shall
submit a letter of resignation to the City Clerk as soon as possible. Upon
acceptance of the resignation, the City Clerk in consultation with the Staff
Liaison assigned to the Committee will initiate the aforementioned appointment
process to fill the vacancy.
Council, at its discretion, can dismiss any Board/Advisory Committee in its
entirety or any member thereof at any time.
Policy Title: Boards & Advisory Committees of Council Page 6 of 15
Policy Number: ADM 040 - 15 -
09 Absentee Requirements
09.01
09.02
If any Board/Advisory Committee member is absent from three consecutive
meetings, or absent from over 50 percent of the meetings in one year without
justification, the Staff Liaison will contact the member to ask whether or not they
wish to remain on the Committee or resign.
If contact cannot be made with an absent Committee Member and 5 months of
continuous absenteeism has been noted, the Committee Member's seat
automatically becomes vacant and the process for filling a vacancy will begin.
10 Orientation Sessions
10.01 Orientation sessions shall be conducted at the beginning of each term by the
Staff Liaison in coordination with Legislative Services Division. The orientation
will identify goals, objectives and work plans for the Committee. Further
sessions may be conducted for appointees during the Council term, as required.
Orientation materials will be distributed to all members of the Committee for
reference purposes. Each Board/Advisory Committee package shall include the
following information:
a) Board/Advisory Committee Terms of Reference;
b) Mandatory statutes (e.g. Accessibility for Ontarians with Disabilities Act);
c) City of Pickering Procedural By-Law;
d) City Organizational Structure;
e) Relevant City Policies and Procedures affecting Board/Advisory
Committee members including the City's Code of Conduct; and
f) Staff Liaison support and contact information.
10.02 As per the Accessibility for Ontarians with Disabilities Act, 2005, all City
employees, volunteers and/or agents as well as any other indivi.dual who might
be reasonably expected to interact with the public on behalf of the City will
receive Accessible Customer Service Training. The Staff Liaison assigned to the
Committee will arrange training for new Board/Advisory Committee members
who have not had Accessible Customer Service Training.
11 Meeting Structure, Agenda and Minute Formats
11.01 Regular meetings will be held monthly, but variations may be determined by the
Committee and Staff Liaison assigned to the Committee. A meeting schedule,
setting out the time and place for meetings will be established by staff. Meeting
venues will be accessible, and sufficient to accommodate Committee members,
staff and members of the public.
Policy Title: Boards & Advisory Committees of Council Page 7 of 15
Policy Number: ADM 040 - 16 -
11.02 Meeting structure, agenda and minute formats should meet the needs of
individual Boards/Advisory Committees, while ensuring consistency,
completeness and accountability. Boards and Committees shall follow the City's
Procedure By-law; however, a Board/Committee may choose to follow a more
informal procedure and allow for a consensus approach to discussion. It is
recommended that the following components be included in agendas, where
specific subject items are described in each component:
a) date, time, location of meeting;
b) members pre_sent (list names and titles, ie. J. Doe, Chair);
c) members absent/regrets;
d) disclosure of interest;
e) approval of previous minutes;
f) presentations/delegations;
g) general business and reports;
h) correspondence;
i) other business;
j) next meeting; and
k) adjournment.
11.03 City Staff and Committee Members should structure meeting agendas to make
every effort to adhere to a two hour time limit for all Advisory meetings.
11.04 Minutes of meetings must be recorded and are scribed without note or
comment. Minutes should briefly outline the substance of each of the agenda
items discussed during the meeting, including actions taken and
recommendations by motion. Motions shall not be required to be seconded.
Minutes should have a collective, not a personal focus. What individuals said is
less significant than the precise wording or proposals and the decisions made
by the majority of the Committee or by general agreement. No member has the
inherent right to have his or her comments on record. Minutes are primarily a
record of what was done at a meeting, and not a record of what was said by
members. Minutes are not taken verbatim and they do not serve as a transcript
of the meeting.
11.05 Minutes shall be forwarded as soon as possible following the meeting to the City
Clerk in order to present them to Council as information on a timely basis. Staff
will be required to prepare a report for any recommendation of a Board/Advisory
Committee requiring action by Council.
Policy Title: Boards & Advisory Committees of Council Page 8 of 15
Policy Number: ADM 040 - 17 -
12 Access to Meetings
12.01 Except as provided in this section, all meetings shall be open to the public and
the media and Board/Advisory Committee minutes shall be available upon
request and shall be posted on the City's website. Special guests, volunteers,
organizational representatives and City staff do not constitute committee
members, and are unable to vote. The Staff Liaison who is facilitating the
meeting may expel any person for improper conduct at a meeting.
12.02 Board/Advisory Committee meetings should not be closed to the public. If a
Board/Advisory Committee feels that discussion of an item on the agenda needs
to be closed to the public, the City Clerk must be advised in advance, and the
agenda for the meeting in which a closed item will be discussed shall include
the provisions of the Municipal Act that allow for such item to be considered in
closed session. A meeting can only be closed to the public if the subject matter
being considered is:
a) the security of the property of the municipality or local board;
b) personnel matters about an identifiable individual, including municipal
employees or local board members;
c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
d) labour relations or employee negotiations;
e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
f) advice that is subject to solicitor-client privilege; including
communications necessary for that purpose;
g) a matter in respect of which a council, board committee or other body
may hold a closed meeting under another Act;
h) information explicitly supplied in confidence to the municipality or local
board by Canada, a province or territory or a Crown agency of any of
them;
i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
j) a trade secret or scientific, technical, commercial or financial information
that belongs to the municipality or local board and has monetary value or
potential monetary value;
Policy Title: Boards & Advisory Committees of Council Page 9 of 15
Policy Number: ADM 040 - 18 -
k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board; or
I) for the purpose of educating or training the members, subject to the
condition that no member discusses or otherwise deals with any matter in
a way that materially advances the business or decision-making of the
local board or committee.
12.03 Before holding a meeting or part of a meeting that is to be closed to the public,
the Board/Advisory Committee shall state by resolution:
a) the fact of the holding of the closed meeting;
b) the general nature of the matter to be considered at the closed meeting;
and
c) in the case of a meeting for educational or training purposes, that it is
closed for that purpose as well.
12.04 All deliberations while in closed session shall remain confidential unless
otherwise approved by Committee in open session.
12.05 Any motion made regarding an item within a closed session shall be made in
open session.
12.06 A statement must be placed in the public minutes providing the general nature
of the closed meeting.
13 Provision for Accessibility and Diversity
13.01 Adequate provisions shall be made by relevant staff to ensure that meeting
locations, agenda and minute formats, communications and conduct of
meetings be accessible, to ensure maximum participation and quality customer
service. Reference may be made to the provisions of the Accessibility for
Ontarians with Disabilities Act, and similar legislation, policies and guidelines.
Membership that reflects the diversity of the City community will be encouraged
in the recruitment, selection and appointment process.
14 Pecuniary Interest
14.01 Committee members are deemed not to have pecuniary conflict of interest in
that they have no decision-making ability. However, members should be
cognizant of any perceived conflict in terms of issues, which may serve to
benefit them personally. Members shall not use their status on Committees for
personal or political gain.
14.02 If a Committee member feels they have a perceived conflict of interest in any
matter and is, or will be, present at a meeting at any time at which the matter is
the subject of consideration, the member shall:
Policy Title: Boards & Advisory Committees of Council Page 10 of 15
Policy Number: ADM 040 - 19 -
a) before any consideration of the matter, at the meeting verbally disclose
the interest and its general nature;
b) not, at any time, take part in the discussion of, or vote on, any question in
respect to the matter; and
c) complete a Disclosure of Interest under the Municipal Conflict of Interest
Act Form in accordance with the City's Procedure By-law and the
Disclosure shall be provided to the Staff Liaison or recording secretary
and forwarded to the City Clerk.
15 City Policies and Procedures
15.01 Board and Advisory Committee members shall adhere to the policies and
procedures of the City of Pickering.
16 General Rules Governing Board and Advisory Committees
16.01 Duties of Members of Council:
a) Members of Council may attend any or all Advisory Committee meetings;
b) at Advisory Committee meetings, Members of Council can respond to
Committee members' questions, interpret Council's direction and give
input or support to the Committee; and,
c) Members of Council who are not appointed as members to a board or
committee are not included as part of the quorum, and have no voting
rights.
16.02 Duties of Committee Members:
Committee Members are required to:
a) understand the mandate of the Committee, including its relationship to
Council;
b) understand their role and responsibilities, including relevant City policies;
c) strive to attend all scheduled and special advisory committee meetings;
d) prepare for meetings by reading agendas and any background
information supplied;
e) actively participate in the discussion and decision-making process;
f) undertake any work assigned, including special projects and research, in
between meetings;
g) be open minded and allow for a variety of opinions to be heard;
Policy Title: Boards & Advisory Committees of Council Page 11 of 15
Policy Number: ADM 040 - 20 -
h) respect the individual worth and dignity of other Advisory Committee
members, and maintain a high degree of professionalism;
i) respect that actions taken and recommendations shall reflect the majority
view of the advisory committee; and
j) respect the finality of Council decisions.
16.03 Duties of City staff:
a) the Staff Liaison for each Committee will facilitate meetings unless a
Chair or Vice Chair is required by a statute or Terms of Reference;
b) City staff assume two principle functions: a secretarial role and a policy
advice role. These roles may be undertaken by one or more staff;
c) City staff will take minutes at meetings; and
d) Legislative Services will coordinate agendas, minutes and
correspondence as needed for those Boards/Committees in which they
provide secretariat support. Staff Liaisons will be responsible for this
function for any committees not supported by Legislative Services.
16.04 Duties of the Staff Liaison
The Staff Liaison is required to:
a) facilitate the meeting by identifying the order of proceedings and
speakers; interpret and determine questions of procedure; ensure active
participation by all Advisory Committee members; maintain decorum and
ensure fairness and accountability;
b) be open-minded and encourage a variety of opinions to be heard;
c) respect the individual worth and dignity of Advisory Committee members,
and maintain a high degree of professionalism;
d) review agendas and minutes provided by staff; and lead the preparation
of annual reports/presentations to Council;
e) review the goals and objectives of the Advisory Committee and ensure
that its work plan is realistic and up to date;
f) seek clarification and answers for Advisory Committee members through
Council or City staff;
g) the Staff Liaison has no authority to make decisions, and can only assist
with the conduct of a meeting in a fair and efficient manner so that the will
of the majority prevails after all members have had a fair chance to
present their points of view;
Policy Title: Boards & Advisory Committees of Council Page 12 of 15
Policy Number: ADM 040 - 21 -
h) the Staff Liaison has no voting rights, is present to assist the Committee
in administrative processes and is independent of the Advisory
Committee; and
i) the Advisory Committee may choose to relax procedures and allow for a
consensus approach to discussion, keeping in mind that questions of
procedure shall be determined by the Staff Liaison, subject to the City's
procedural by-law. The Clerk may provide guidance on the interpretation
and application of procedures. Good faith misinterpretation of procedures
shall not affect the validity of any meeting.
16.05 Quorum
a)
b)
c)
d)
e)
a majority of the Members of any Committee shall be required to officially
constitute a meeting. A majority shall be considered one half of the
number of members plus one additional member;
City staff, Members of Council who have not been appointed to the
Committee, special guests, volunteers and organization representatives
have no voting privileges and will not be included in the quorum;
if no quorum is present 30 minutes after the time scheduled for a
meeting, the Recording Secretary shall call the roll and record the names
of the members present, and the meeting shall stand adjourned until the
next meeting date;
if the Staff Liaison is absent from the meeting and another City staff
member is not present but, quorum has been met, then a Committee
Member can be appointed to facilitate the meeting; and
should a vacancy occur on a Board or Committee, quorum shall be
based on the number of current sitting members and not the full
membership until such time the vacancy is filled.
16.06 Reporting to Council
a) Citizen Advisory Committees shall prepare an annual work plan
submission, which shall include a report on the previous year's
accomplishments to Council, and a work plan for the current year;
b) this process shall be led by the Staff Liaison of the Committee and may
include a delegation to Council; and
c) every Citizen Advisory Committee matter which needs to be referred to
Council shall be done in writing through the Staff Liaison. The Staff
Liaison assigned to the Committee will submit a memo to Council as
Correspondence stating the Committee's recommendations. The Council
Correspondence direction will be for Council to "Receive as Information"
or to "Refer to a Director" for investigation and if appropriate, a report
back to the appropriate Standing Committee. No order or authority to do
Policy Title: Boards & Advisory Committees of Council Page 13 of 15
Policy Number: ADM 040 - 22 -
any business shall be recognized as emanating from a Committee,
unless it is in writing and approved through a resolution of Council.
16.07 Advisory Committee Events
a) Advisory Committees must seek Council approval to hold an event and
each request to Council must include the complete details of the event
(e.g. budget, number of staff required, name of event, date, and purpose
of event);
b) events must relate to specific activities approved in the Advisory
Committee's Terms of Reference and mandate. The event must be listed
in the annual work plan for that year; and
c) where an event has been requested and approved by Council, all
Committee Members must attend and contribute to assisting at the event.
16.08 Media Relations and Communications
a) Committee members shall not meet with the media unless such meeting
is approved by the City's Chief Administrative Officer. Committee media
relations must be supported by the City's Corporate Communications
Section; and
b) the actions and recommendations of Advisory Committees are subject to
the policies and administrative practices of the City, including provisions
pertaining to the use of the corporate logo(s), letterhead, website,
information pamphlets, media advertisements and the like. Advisory
Committees shall seek approval from Council for any change in Advisory
Committee name or development of any substantive communication
medium (e.g. website).
16.09 Subcommittees/Working Groups may be established by a Committee, as
required, to carry out specific projects included in the annual work plan
submission. Such subcommittees/working groups shall be disbanded upon
completion of their specific project(s). A subcommittee must include at least two
members of the Advisory Committee, and additional membership may be drawn
from relevant stakeholders or the general public with the appropriate interest
and expertise.
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for
detailed processes regarding this Policy.
Appendices
Appendix 1 Terms of Reference -Sample Format
Policy Title: Boards & Advisory Committees of Council Page 14 of 15
Policy Number: ADM 040 - 23 -
Terms of Reference
Name of Committee
Appendix 1
Terms of Reference shall be approved by Council and amendments can only be made with
Council approval. Terms of Reference for an Advisory Committee need only address
information not already provided for in this Policy.
1.0 Mandate -A description of the general purpose and activities of the Advisory
Committee, including areas of responsibility, taking into account any statutory
requirements. Advisory Committee mandates shall not be altered by the Advisory
Committee.
2.0 Goals, Objectives and Responsibilities -A listing of the goals, objectives and
responsibilities of the Advisory Committee, to be addressed in annual work plans with
reference to specific strategies and actions.
3.0 Composition -Specify the maximum number of members of the Advisory Committee
and describe the nature of membership (citizens and/or organization, numbers in each
category), membership terms.
4.0 Member Qualifications -Outline recommended qualifications of potential members
given the mandate of the Advisory Committee.
5.0 Meeting Schedule-Indicate how often the Advisory Committee shall meet, e.g. monthly,
every other month, criteria for calling a special meeting, summer recess.
6.0 Budget-requests must relate to the Advisory Committee's mandate, be included in the
annual work plan submission and be supported by project descriptions.
Policy Title: Boards & Advisory Committees of Council Page 15 of 15
Policy Number: ADM 040 - 24 -
Memo
To: Cultural Advisory Committee February 7, 2023
From: Amanda Gallagher
Conservator, Pickering Museum Village
Copy: (Acting) Supervisor, Cultural Services
Subject: Updates on the Pickering Museum Village’s “Roots to Rebellion” exhibit and
community consultation outcomes.
Dear City of Pickering Cultural Advisory Committee,
The Pickering Museum Village is entering in the next stage of its ‘Roots to Rebellion’ exhibit,
which re-develops the permanent exhibit spaces of two heritage buildings on site. On e building,
the Log House, is planned to open in Fall 2023, and the Log Barn is set to open in Spring 2024
(both exhibit openings are dependent on construction completion timelines). This exhibit is
supported by $212 000 in funding from the Canadian Department of Heritage (Museum
Assistance Program) and $50 000 from the Canadian Race Relations Foundation. In 2022, the
exhibit concept was researched and developed by Museum staff, and activity stations were
designed from rounds of brainstorming sessions.
As part of the exhibit development process, the Museum opened a Let’s Talk Pickering
consultation survey for the general public to complete. Questions on this survey were focused on
visitor experience expectations, such as what kind of activity visitors would like to engage with in
the exhibit. I plan to update the CAC with the next steps for this consultation project, and show
results obtained thus far.
The Museum would like to present the exhibit concepts to the Cultural Advisory Committee for
project support, and comments on further avenues of community engagement .
Sincerely,
Amanda Gallagher – Conservator, Pickering Museum Village
AG:dr
Attachment “Roots to Rebellion” progress PowerPoint presentation
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The 1830s was host to multiple community-changing events in Upper Canada.
By viewing these events through the eyes of Pickering’s and Durham’s Black
citizens, visitors will empathize with and learn to look at the past through
diverse perspectives.
This exhibit explores the early years of Pickering and how the settlers from this
small farming community were instrumental in the Rebellion of 1837. It will be
told through the perspectives of Black settlers, working through their lives from
the 1820s and culminating in the Rebellion of 1837-38.
Events such as the Abolition Act of 1834, the Underground Railroad, the Upper
Canadian Rebellion, and United Empire Loyalists settlement will be interpreted
through the lens of Pickering and Durham’s black community.
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•
•
•
•
•
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•••
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Projection space:
5-7 min. animated
projection that introduces
events relating to early
Black settlement
Interactive station
where visitors listen
to stories of
migration and
community building
Graphics panel:
Timeline of events
- 31 -
Grist mill activity, to discover
why settlements near water
were important
Migration stories and
projection of the North Star
Reflective and sharing space
(design TBD)
Plough
arcade activity
Digital artifact and
audio narratives
exploration area
Log clearing activity
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•
•
•
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•
•
•
•
•
•
Artifact Images (top to bottom):
Barn hoist; Rebellion box; Surveyor’s chain
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•
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Memo
To: February 9, 2023
From:
Copy:
Subject:
Cultural Advisory Committee
Stoyan Barakov
Coordinator, Public Art
Acting Supervisor, Cultural Services
Public Art Community Engagement
-Endorsement of Public Art Survey
Background:
The City of Pickering, Public art has significantly grown in the last couple of years. Currently, the
City of Pickering has over 40 public artworks throughout divided into Permanent, Temporary and
Coming Soon. To visit the public art page, click here.
Public art is an important part of city-building in Pickering. It adds to the development of not only
beautiful, but also unique, culturally diverse and thought-provoking spaces that enhance the
quality of life for residents and visitors.
Rationale:
Community Services is seeking input from the community to help guide and shape future Public
Art projects in Pickering. This Survey, as part of the Public Art Community Engagement, outlines
the process and provides a framework for the community engagement that will be undertaken by
Stoyan Barakov, Coordinator, Public Art, Community Services.
Key objectives of this engagement are to:
1.Familiarize Pickering’s community with the Public Art Action Plan and current Public Art in
Pickering;
2.Ensure that a broad range of community members are engaged, reflecting the City
demographics;
3.Undertake a range of meaningful engagement activities such as online and in-person
surveys;
4.Listen to, involve, and seek input from individuals who live, play and/or work in Pickering,
community groups, City staff, local business and industries, and
5.Collect, synthesize, and update the Public Art Plan based of the community engagement
undertaken.
- 39 -
Page 2 of 3 February 9, 2023
Cultural Advisory Committee – Public Art Community Engagement & Survey
The Public Art Community Engagement will review and update the Public Art Plan (2022-2025)
currently used by Community Services. Moreover, this will be used as a stepping stone for the
update of the Public Art Policy and the Cultural Strategic Plan planned for 2024.
Feedback provided through the survey will be used to help realize future Public art that is based
on the community’s vision and needs.
There is also an open section on the survey to share thoughts and vision on the future Public Art
in Pickering. Survey participants can also note their interest to participate in further focus groups.
Schedule:
This consultation will be undertaken from March 18, 2023 to September 1, 2023 to seek
community input on the vison of Public Art in Pickering. The 4 phases of the consultation are
below:
Phase 1 – March 18 to September 1, 2023. Let's Talk page is open and in-person pop-up style
engagements throughout the City and at City events
The survey consists of questions asking community members about what public art means to
them, what kind of pubic art they want to see and where they would like to see it.
The Public Art Team will attend and gather feedback from members at:
-Pickering Public Library, George Ashe Library, CHDRC, City Hall, Orchard Villa
Retirement Community, etc.;
-During community group meetings;
-IRBC, PABRT, Pickering Horticultural Society, etc., and
-at City events throughout the summer.
In addition to the same questions listed in the online survey, the in-person engagements will be
accompanied by a gamification element. For every filled survey participants will have a chance to
win a prize and make a custom public art button.
Phase 2 – September 1 to September 15, 2023. Information analysis and reporting
After Phase 1 has concluded, between September 1 and September 15, Cultural Services staff
will collect all the surveys, analyze and generate a preliminary report.
Phase 3 – September 15 to September 30, 2023. Feedback sessions with focus groups
The created preliminary report will be presented in front of various focus groups made -up from
community members including the Cultural Advisory Committee, the Public Art Committee and
- 40 -
Page 3 of 3 February 9, 2023
Cultural Advisory Committee – Public Art Community Engagement & Survey
others. This will allow for additional discussion and feedback before the final update of the Public
Art Plan.
Throughout the survey in Phase 1, community members who have signed up to be included in the
focus group/s will be invited.
Phase 4 – November 10, 2023. Updated Public Art Plan (2022- 2025)
During the final phase of the Public Art Community Engagement, Community Services staff will
apply the feedback from the focus groups and prepare the community consulted Public Art Plan.
The Updated Public Art Plan will be shared with the community in late November, 2023.
Marketing & Communications:
Working with the Communications Coordinator, the Public Art Community
Engagement and survey will be shared through the following channels:
Social Media
Instagram
-City of Pickering
-Pickering Events
-Pickering Museum
-Pickering Public Library
-and other channels
Facebook
-City of Pickering
Community Page
Digital Billboard Signs
-Civic Complex
-Western Gateway (Kingston Rd. and Altona Rd.
-Pickering Recreation Complex
-Centennial Park (Brock Rd.)
-CN Bridge Overpass (Kingston Rd.)
-Liverpool Road (North of Bayly Street)
Posters throughout City facilities
- 41 -
Public Art SURVEY – the survey
Public Art in Pickering
Share with us what kind of Public art you want to see in Pickering! Please take this brief
survey to let us know what we got right and what we can improve.
All fields marked with an asterisk (*) are required.
What is Public Art?
“Public art is a reflection of how we see the world – the artist’s response to our time and
place combined with our own sense of who we are. “– Association for Public Art
Public art can be executed on existing infrastructure and spaces including City-owned
facilities and privately owned and developed infrastructure, such as on buildings,
bridges, roads, or projects that are underway, such as banners and in greenspaces.
1. Would you like to see and experience public art in Pickering? *
- Yes
- No
2. What are the most important reasons or goals for public art in Pickering? *
- To tell our stories, convey who we are, our local identity
- To beautify our street and public spaces
- To create welcoming spaces for residents to meet and socialize
- To encourage travelers to stop and explore Pickering as they are driving
through
- To inspire and uplift people
- Other
3. What is your favorite public art work? This could be something you have
seen in Pickering or elsewhere. *
To see the full list of the public art in Pickering click here: pickering.ca/publicart
- Text box (Please share your comment here…)
- 42 -
4. Which of these types of public art installations would you like to see in
Pickering? *
- Other (Please share your comment here)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
“Together we will grow” by Gosia Komorski
Mural
“Light Shed” by Liz Magor
Sculpture
“Prismatica” by RAW Design
Light-based
“Musical Swings” by Daily Tous Les Jours
Interactive
“Another Nature” by Debrecen
Digital (3D projection) “Poppies Obelisk” by Jean
Pierre Schoss - Dog Bite
Steel
Memorials or
Monuments
- 43 -
5. What kind of caliber of Artist would you like to see in Pickering? *
- Emerging (An artist who is at the early stages of their career)
- Mid-career (An artist who has created an independent body of work over a
number of years and who has received regional or national recognition through
publication or public presentation of his or her work)
- Professional (An artist who has specialized training in the artistic field (not
necessarily in academic institutions), is recognized as a professional by his or
her peers, is committed to devoting more time to artistic activity, if possible
financially, and has a history of public presentation or publication)
- Other
6. Where would you like the Artist producing public art in Pickering to be
from? *
- Local (Pickering based)
- Durham based
- Greater Toronto and Hamilton Area based
- Ontario based
- Canada wide
- International
- Other __________________________________________________________
_______________________________________________________________
7. Would you prefer the Artist producing art for Pickering, associate with or
be part of Equity Seeking Groups? *
- Indigenous Peoples
- Racialized communities
- Recent Immigrants and Refugees
- Persons with disabilities/ Disabled Persons
- Women
- Members of the 2SLGBTQQIA+ community
- Youth
- Veterans
- No preference
- Other ___________________________________________________________
________________________________________________________________
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8. Where would you like to see public art in Pickering? * (Rank Answers)
- City Centre
- Suburban Pickering
- Pickering’s waterfront
- Along major roadways and highways
- Along hiking and biking trails
- Parks and playgrounds
- Heritage sites and historic neighborhoods
- Integrated into architecture in new buildings
- In and around public and cultural venues
- Other ___________________________________________________________
________________________________________________________________
9. There are many potential sources for funding public art. Where do you
think funding for Public Art in Pickering should come from? *
- Federal and/or Provincial grants
- Privately funded through sponsorship, donation or contribution from individuals or
corporations
- A percentage from Capital construction and Parks
- A percentage of the City’s budget
- Other ___________________________________________________________
________________________________________________________________
10. When the city builds a new facility, how would you like to see public art
incorporated? * (Rank Answers)
- Sculptures
- Murals & banners
- Interactive art
- Light-based art
- Organic gardens (gardens, tree sculptures)
- Outdoor furniture (benches, resting stations, shade structures, etc.)
- Other ___________________________________________________________
________________________________________________________________
11. When the City builds new community facilities, how much of the capital
cost should be allocated to public art? *
- 0%
- 1%
- 3%
- 5%
- Other _____________
- 45 -
12. When the city makes improvements to parks how would you like to see
public art incorporated? * (RANK answers)
- Sculptures
- Murals & banners
- Interactive art
- Light-based art
- Organic gardens (gardens, tree sculptures)
- Outdoor furniture (benches, resting stations, shade structures, etc.)
- Charging stations along trails
- Other ___________________________________________________________
________________________________________________________________
13. When the City makes improvements to parks, how much of capital costs
should be allocated to public art? *
- 0%
- 1%
- 3%
- 5%
- Other _________
14. Do you live, work or play in Pickering? *
- Yes
- No
- Other ___________________________________________________________
________________________________________________________________
15. Please share your postal code with us. *
___________________________________________________________________
16. Would you be interested in participating in one 45 minutes in person focus
group meetings to review the feedback collected for the Public Art Survey?
Light refreshments will be provided during the meeting.
- Yes
- No
- 46 -
17. If you answered yes to Question 12, please enter your contact information
below.
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
18. Is there anything else you would like to share?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
- 47 -
Memo
To: Cultural Advisory Committee February 10, 2023
From: Stoyan Barakov
Coordinator, Public Art
Copy: Acting Supervisor, Cultural Services
Subject: Public Art at the Waterfront
- Waterfront Interpretive Nodes
- Indigenous Public Art
Background:
Pickering's waterfront provides countless recreational and business opportunities, offers some of
the region’s best surfing and kite boarding, and gives residents a place to relax and socialize.
The vision of the Mayor’s task force on the Pickering Waterfront (Town of Pickering 1998) states,
“The Pickering Waterfront should create a distinct sense of place…this sense must be nurtured by
not only our heritage and unique natural setting, but also by what the waterfront represents to
Pickering residents and visitors of all ages and abilities". The development of the Waterfront Trail
has become an integral component of this Vision.
The City of Pickering is proceeding with detailed design and construction of the 2012 Council
approved Master Plan for Rotary Frenchman's Bay West Park. More information on this here.
Rationale:
Phase 2 of the Master Plan of Rotary Frenchman’s’ Bay West Park is currently being completed,
with updated pathways, comfort station and landscaping expected to be completed in Fall, 2023.
Consultation for the development of Beachfront Park East was undertaken in 2022, with design for
that section of the Waterfront currently underway.
There is an opportunity to add elements of public art and placemaking to Interpretative Nodes in
the park design. Interpretative Nodes for both the West and East Waterfront Parks have not been
funded. City Staff are currently seeking funding opportunities to fund these elements.
In 2022, City staff applied to the Natural Infrastructure Fund for some elements of the
Interpretative Nodes (concept design attached).
City Staff plan to engage artists to provide concept designs for the Interpretative Nodes to support
grant and sponsorship applications and to provide a scope and cost estimate for future budget
planning.
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February 10, 2023 Page 2 of 4
Cultural Advisory Committee –Public Art at the Waterfront
The Cultural Advisory Committee is invited to provide input, suggestions and consideration to
support drafting a call to artists to provide concept designs. Design elements may include seating,
shade or signage features that are created by local artists.
Indigenous Public Art:
In November 2022, The City of Pickering, Cultural Services, engaged 3 consultants from diverse
backgrounds to put forward concepts for Public Art at Pickering Heritage & Community Centre for
locations “formal” entry way and art garden space. The three consultants were paid $6,000 each
for their services from 10200.502520.4611.
On December 21, the PHCC Project team (Sarah Douglas-Murray, Director, Community Services;
Jackie Flowers, CEO, Director of Public Libraries; Laura Gibbs, Division Head, Culture &
Community Programing; Vince Plouffe, Division Head, Operations Services; Ellen Tayles, (Acting)
Curator, Pickering Museum Village; Krystal Roberts, (Acting)Supervisor, Cultural Services; and
Stoyan Barakov, Coordinator, Public Art ) met and were presented with concepts from
Troublemakers (Sound and Design Organization), Spruce Lab (Landscape architecture and
planning comprised of primarily Indigenous staff) and Leu Webb Projects (Public Art duo). These
concepts provided a vision on what is possible in terms of Public Art and will be used to establish
what requirements such as electrical, water hook up etc. might be needed for when its time fo r the
public art.
Following the presentations, the Project team was intrigued by the concepts from Spruce Lab with
Anishinaabe artists Amber Smith Quail and Karl Chevrier, and sculptor, Jacques Baril, specifically
‘Dkibi’ (‘a spring’, Anishinaabemowin) the concept they presented for the “formal” entry way
location.
About SpruceLab Inc.:
SpruceLab Inc. is a transdisciplinary planning and landscape architecture consultancy based in
Toronto, Ontario. They specialize in regenerative nature-based solutions and engagement to
create resilient, healthy places and communities, and strive to prioritize Indigenous voices in their
work. Woman-owned and operated, and a diverse supplier (WBE certified, Women Business
Enterprises Canada), their services include landscape design and green infrastructure, urban
design, urban and rural planning (including Indigenous, community and stakeholder engagement),
public art collaboration, and training to build community capacity in these areas.
SpruceLab Inc. prioritizes Indigenous Peoples in their work, and collaborating with Indigenous
partners and communities. Their team has had Indigenous cultural awareness training (including
Fundamentals of OCAP®) to respect First Nations’ Knowledges and information, and to further
relationships and reconciliation.
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February 10, 2023 Page 3 of 4
Cultural Advisory Committee –Public Art at the Waterfront
Based on research a funding opportunity became available through Partners in Art (PIA) 2023 -
2024 Special Project.
Partners in Art was founded in 2002 by 12 women who wanted to bring an e ntrepreneurial,
collaborative approach to fundraising for the arts in Toronto and in the process learn more about
contemporary art.
PIA actively collaborates with Canadian curators, educators, art organizations and museums.
Having raised over $5.4 million and supported over 118 different projects, PIA focuses on funding
projects featuring contemporary artists with challenging works. Annual member donations,
fundraising events and public donations make PIA’s work possible.
PIA’s “2023-2024 Special Project” will offer one grant of $100,000-$150,000 for a visual arts
project originating in the GTA and taking place in 2023-2024. Applications will be accepted from
Jan. 15 – Feb. 28, 2023.The project must be completed before December 31, 2024.
Due to the construction timeline of PHCC, completion by 2025, the public at PHCC and the
funding source are not eligible for this location. However, City staff based on conversations with
Spruce Lab have decided to put forward the art proposal for the Waterfront instead.
Should the application of $120,000 CAD is successful, the funding will be used to realize the
Indigenous led permanent public art at the waterfront, Frenchman’s Bay. The project must be
completed before December 31, 2024.
Indigenous Partnership Building:
As per Section 03.01 of the Pubic Art Policy, The City of Pickering is committed to and supportive
of the benefits of public art and recognizes that art in public spaces is a valuable asset that
enhances the social/cultural, built heritage and natural enviro nments. Through public art, we
beautify our environment; engage the community in Creative Place -Making; and, celebrate our
values, stories, culture, heritage, and diversity while defining our unique identity. Public Art
enhances quality of life for citizens and visitors; and, strengthens community pride, tourism and
economic growth. The commission and acquisition of Public Art is exempt from the City's
Purchasing Policy and must therefore be conducted in accordance with the processes outlined in
this Policy.
Furthermore, Section 08.01 of the Public Art Policy, Purchase or Commission of Art sates that
depending on the nature of the artwork, it may be secured through:
Direct Invitation/Commission or Purchase (Single/Sole-Source) occurs when a single artist is
identified to complete a Public Art project, or when and existing piece of Public Art is purchased.
In the instance of the purchase of an existing piece of art, an appraiser or outside expert maybe
called in to determine authenticity.
As an organization that prioritizes, is comprised of, and works with Indigenous peoples and
communities, SpruceLab Inc. and their concept for permanent public art at Frenchman’s Bay will
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February 10, 2023 Page 4 of 4
Cultural Advisory Committee –Public Art at the Waterfront
help reimagine the waterfront and put forward Indigenous voices. This will charter a new path
based on listening to and partnering with Indigenous peoples.
SpruceLab has the knowledge and the expertise to develop and lead a successful community
consultation which will further advance their proposed concept. Through virtual and in -person
community consultation, SpruceLab will take time to further the design with the Michi Saagiig
Anishinaabeg Nations of Alderville, Curve Lake, Hiawatha, and Lake Scugog. This will also result
in understanding and building a stronger relationship between the City a nd the local Indigenous
community. In addition, engaging the local Indigenous Peoples of Pickering will help to develop
programs and events that will honour the spirit of this design, resulting in more visits overall and
meaningful uses of the site.
During conversations with the Indigenous Relationship Building Circle (IRBC) members from the
IRBC identified with Cultural Services and Equity Diversity and Inclusion staff that Indigenous
artists/designers should not compete for opportunities taking place on their land. This was shared
in context of commissioning an artist to design the commemorative orange crosswalk led by
Jaclyn T. San Antonio, Senior Advisor, Equity, Diversity & Inclusion.
Specifically, on December 13, 2022 during the IRBC’s year end meeting members identified that
they would like to be involved and see Indigenous led public art at PHCC. This will advance
economic reconciliation through the direct support of Indigenous artists and businesses
This rational to directly commission Public Art from Indigenous led organization makes good on
the City’s commitment to the Indigenous Relationship Building Action Plan and the Cultural
Strategic Plan.
Next Steps:
Currently, funding for the Natural Infrastructure Fund has not been announced. However, Stoyan
Barakov, Coordinator, Public Art, is in the process of drafting a design brief that will be distributed
to three artists/designers who will provide consultation services on what is possible and share a
vison on what the waterfront could look like.
Concepts will include seating, signage and other types of displays as well as interactive
components that can be used should funding be secured. The CAC is invited to share what they
would like to be included on the waterfront.
Once the design brief is created and City staff has established the three consultants, Community
Services will seek endorsement from the CAC.
In regards to the Indigenous Public Art at the Waterfront, Stoyan Barakov, Coordinator, Public Art
will begin the application process for PIA’s “2023-2024 Special Project” with SpruceLab Inc. and
Anishinaabe artists Amber Smith Quail, Karl Chevrier, Jacques Baril, and further consultations
with members from the IRBC and Durham Region Aboriginal Advisory Circle.
City staff is seeking endorsement from the CAC in terms of moving forward with this project.
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INTERPRETIVE NODES
Rotary Frenchman’s Bay West Park
Donation
Progress Frenchman’s Bay,Waterfront
Prepared for Natural Infrastructure Fund
- 52 -
Contents
Introduction 1
Site 2
Project Description 3
Map with Locations 5
Proposed Budget 6
The City of Pickering resides on land within the Treaty and traditional
territory of the Mississaugas of Scugog Island First Nation and Williams
Treaties signatories of the Mississauga and Chippewa Nations.
Foreward
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Introduction
The Rotary Frenchman’s Bay West Park includes several spaces dedicated to
‘Interpretative Nodes’. Aligned with the criteria of the Natural Infrastructure Fund,
these nodes will increase education of this natural area and improve public use of
this park through design elements.
Development of the Interpretative Nodes has not been included in the
existing scope for work to be tendered for the park in 2022/2023. The Natural
Infrastructure Fund provides an opportunity to enhance the park with this planned
feature, and enhance the experience and enjoyment of the park.
Cultural Services staff will collaborate with Sustainability and Animal Services to
identify interpretative themes and content for the Nodes. Cultural Services will
facilitate the creation of design elements.
Design elements may include seating, shade or signage features that are created
by local artists.
1Lynda & Ron Baird
Millennium Mast, 2000, Waterfront - 54 -
Site
The Pickering Waterfront Trail is part of the 900 km Waterfront Trail, running
along the shores of Lake Ontario and the St. Lawrence River from Niagara on the
Lake to the Quebec border.
Frenchman’s Bay, located on the Waterfront Trail, is one of a series of large
coastal wetlands along the north shore of Lake Ontario, and labelled an
Environmentally Significant Area by the Toronto Region Conservation Authority
(TRCA).
Rotary Frenchman’s Bay West Park is located on the southwest shore of
Frenchman’s Bay on Beachpoint Promenade off the south end of West Shore
Drive.
The Rotary Frenchman’s Bay West Park has been designated as an
Environmentally Sensitive Area by the TRCA due to its diversity of vegetation
and significant natural features. The park is characterized by a barrier beach,
sand bar coastal wetlands, meadows, and climax forest. The barrier beach is a
dynamic beach and sand dune system that is dominated by marram grass and
eastern cottonwood. This sand dune complex is a critically important and rare
coastal ecological community that can be found in only a few locations within the
Greater Toronto Area. The shoreline and dune stabilization process that is being
undertaken by the TRCA has helped establish and protect the coastal wetlands
found in Frenchman’s Bay.
Some of the region’s best surfing and kite boarding can be done here. The
parks location and configuration provide for perfect winds and waves along the
kilometer-long sandy beach.
Project Description
The Rotary Frenchman’s Bay West Park includes several spaces dedicated to
‘Interpretative Nodes’. Aligned with the criteria of the Natural Infrastructure Fund,
these nodes will increase education of this natural area and improve public use
of this park through design elements. It will also encourage people to access and
use the space effectively.
Our vision for the “Interpretive Nodes” is to design, fabricate and install
accessible seating and shade structures in addition to signage on utility boxes
and garbage cans that will further enhance educational opportunities. For the
creation of the rest areas we will utilize a mixture of reclaimed wood found around
the water trail and metal fabrications. This approach references and ties in to the
already existing public art installed at Alex Robertson Park, “Kijimba Kind Spirits”
by Dorsey James. For this permanent art installation, the artist carved 8 spirits
out of reclaimed wood.
from left: Kijimba Kind - Spring (Persephone), The Parson, Owl (Hibou), Eagle (Aquila), The Crane (Sentinel), The Moirai, Eden Seed, Bridge Builder (Tji-Wara); by Dorsey James.
2 3- 55 -
Project Description
The site infrastructure and benches will comply with Accessibility for Ontarians
with Disabilities Act, 2005 (AODA), ensuring that furnishings are safe and
accessible to all. Visually, the benches will depict stylized animals created by
local artists and designers. Enhancing the experience through storytelling and
education around local wildlife is essential to the project, and will deepen visitors’
understanding of the environment and its need to be protected.
The shade structure will act as a partial enclosure to
protect people from the natural elements such as wind,
and rain, and improve human comfort in key areas along
the waterfront trail, allowing visitors to spend longer
durations on the trail, and during extended shoulder
seasons (spring, autumn) when the weather would make
it less comfortable. To promote a holistic, accessible, and
sustainable approach, integrated lighting and charging
stations will be provided as part of these improvements,
and be supplemented by PV solar panels. These combined
efforts will encourage residents and visitors to linger, learn,
and love their waterfront in new ways.
Lastly, by working with Sustainability and Animal Services,
educational signage will be created and installed on
the utility boxes and garbage cans along the trail. This
wayfinding component will provide additional education as
well as gather project components together.
wooden animal sculptures in Belokurikha, Russia animal sculpture in Kusagi bench with animal illustration
dragonfly shade structure
City of Ryde, shade structure
painted garbage cans
4
4
Map with Locations
animal inspired seating
nature inspired shade sructure
garbage cans/ signage
We will activate 7 key areas along Rotary Frenchman’s Bay West Park
This will include:
- 3 animal inspired seating arrangements
- 6 benches featuring fish species
- 2 shade structures
- 7 garbage bins, including 2 new bins and 5 existing
5- 56 -
Map with Locations
animal inspired seating
nature inspired shade sructure
animal inspired seating
seating
- designed by local artist
featuring fish species found
in Frenchman’s Bay
Proposed Budget
Design fees, Fabrication of Interpretative
design elements, including installation
Description Cost Notes
$240,000 Requested from NIF;
Consulting, Materials and Installation
Signage production and installation $10,000 Requested from NIF;
Materials and Installation
$250,00
For more information or questions contact:
Laura Gibbs
Division Head, Culture and Community Programming
Community Services Department
905.420.4660 ext. 3709 | 289.200.9658
lgibbs@pickering.ca
Lynda & Ron Baird
Millennium Mast, 2000, Waterfront
garbage cans/ signage
6 - 57 -
Indigenous Led Public Art at the Waterfront - ‘Dkibi’ (‘a spring’, Anishinaabemowin)
Design Team: SpruceLab Inc., with Anishinaabe artists Amber Smith Quail and Karl
Chevrier, and sculptor, Jacques Baril
Location:
The public art to be installed at location #16
About SpruceLab:
SpruceLab Inc. is a transdisciplinary planning and landscape architecture consultancy
based in Toronto, Ontario. They specialize in regenerative nature-based solutions and
engagement to create resilient, healthy places and communities, and they strive to
prioritize Indigenous voices in this work. Woman -owned and operated, and a diverse
supplier (WBE certified, Women Business Enterprises Canada), their services include
landscape design and green infrastructure, urban design, urban and rural planning
(including Indigenous, community and stakeholder engagement), public art
collaboration, and training to build community capacity in these areas.
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Public Art:
Materials - Stainless steel
Finish - Highly polished
Size - 5.8m long x 2.2m wide x 3.8m high +/-
- 59 -
Concept:
The art installation is inspired by the principle of ‘respect’, and the Haudenosaunee
Teaching to think and act in ways that consider seven generations back and seven
generations into the future. Dkibi (‘a spring’, in Anishinaabemowin, Eastern dialect, ‘kih-
bih’) is a story about Water, which has always played a critical role in the natural and
cultural histories of the Pickering area. Water is a creative force through time, from
carving the nearby slopes of the ancient Lake Iroquois, to the ever-flowing groundwater
that replenishes wells. When water rises to the surface, a spring is formed, showing it
as a life force.
At the waterfront, boat ‘memories’ are created of structural ribbing and structural forms
of reflective, polished stainless steel, beached on a deposit of sand, common to the
nearby waterways. The experience begins with the innovation of the Ojibwe birchbark
canoe, used to navigated area waterways since time immemorial. A cedar tree is
included as a tree and roots, hugging the canoe, emphasizing the close relationships of
humans to nature (and cedar is an important Traditional medicine). It is also an
essential element used in making this kind of canoe. Next, one discovers the form of a
schooner, an innovation of early settlers to pull stones up from the bottom of the lake
that contributed to the development of the area). As night falls, water springs up and
appears as flowing blue waves on the boats and the stone wall, making its presence
felt.
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The Dkibi experience begins and ends with water. The highly polished stainless steel
symbolizes both innovation and reflecting on one’s place in history. Looking forward, the
decommissioning of the Pickering nuclear plant will have a significant impact on the
City, an industry that relies on water also. The hope is that this art installation will inspire
visitors to see their images reflected in the pieces, and consider the idea of ‘respect’
and their own relationships with Water, the Land, and Indigenous Peopl es.
Importance to the Pickering Community:
This design concept will offer interactive and immersive landscape experiences that will
inspire the City of Pickering community to learn more about and appreciate the unique
cultural and natural heritage of the area. The design includes beautiful, vibrant
stainless-steel structures that speak to the strengths of the Peoples who have lived here
since time immemorial, as well as the more recent industrious settlers. The Waterfront
Revitalization is also a once in a lifetime opportunity to respond to the Truth and
Reconciliation Commission of Canada’s Call to Actions. Designed as an interpretive
landscape for place-based learning, this project will help to increase awareness of the
history of Indigenous Peoples (for municipal staff, and tied to educational curricu la), as
well as advance economic reconciliation through the direct support of Indigenous artists
and businesses. This also comes at a time where the reading of land ac-
knowledgements are increasing, yet are typically read without really understanding their
significance, or thinking about one’s personal responsibilities tied to benefiting from the
Land and First Peoples that are being acknowledged. Together, the design concept
connect as a strong statement for visitors to situate themselves in the landscape and
reflect on their place in time and responses to these learnings. Taking time to further the
design with the Michi Saagiig Anishinaabeg Nations of Alderville, Curve Lake,
Hiawatha, and Lake Scugog will support the building of stronger relationships and
understandings.
In addition, engaging the local Indigenous Peoples of Pickering will help to develop
programs and events that will honour the spirit of this design, resulting in more visits
overall and meaningful uses of the site. Outdoor spaces for community gathering as
well as solitary rest and reflection are now widely appreciated as vital elements in public
realm spaces. Engaging the broader community to learn more about their needs and
wishes for the outdoor spaces of the Waterfront will also help to further refine the design
included in this proposal, particularly where they are intended for specific activities.
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Memo
To: Cultural Advisory Committee February 9, 2023
From: Stoyan Barakov
Coordinator, Public Art
Copy: Acting Supervisor, Cultural Services
Subject: Transformer art wrap at Seaton Fire Hall #1
Background:
With the approach of the official opening of the Fire Hall #1 in Seaton and the new permanent
public art located outside of the fire hall, Community Services staff have the desire to cover a
nearby transformer box with a vinyl art wrap.
The transformer box, owned by Elexicon, located on the corner of on Zents Dr and Brock Rd will
be treated as a separate public art project, yet enhance the permanent public art and the fire hall.
After being in communications with Elexicon, on January 7, 2023, Elexicon issued an Asset
Management Guide for Pad Mounted Transformer, Decorative Wraps. This agreement will allow
the City of Pickering, Community Services to proceed with covering the transformer box with an
art wrap.
Funding:
There are $6,000 in unspent funds available in C10700.2211. This is the project account from
where the permanent public art (One Horse Power, by Patrick Burmingham) was paid for. The
unspent funds will be enough to cover the cost of print, installation and artist fees for the
transformer box.
Next steps:
Stoyan Barakov, Coordinator, Public Art, will acquire quotes from vendors for the printing and
installation of the wrap, while adhering to the Public Art Policy when proceeding with an artist for
the creation of the art. Information will be further shared with the CAC as it becomes available.
Currently, Community Services is seeking endorsement from the Cultural Advisory Committee on
moving forward with this project.
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Transformer Art Wrap at Seaton Fire Hall # 1
Site:
1700 Zents Drive
- 63 -
Memo
To: Cultural Advisory Committee February 9, 2023
From: Stoyan Barakov
Coordinator, Public Art
Copy: Acting Supervisor, Cultural Services
Subject: Tracey-Mae Chambers #hopeandhealingcanada at CHDRC
- Photo Exhibit
Background:
Tracey-Mae Chambers, Métis artist and a member of the Métis Nation of Ontario, installed her
artwork #hopeandhealingcanada at the Pickering Museum Village, Puterbaugh Schoolhouse on
Saturday, October 8, 2022. Her work remained on site until December 31, 2022. This was a
jointed activation between Community Services and Equity, Diversity and Inclusion.
Tracey-Mae Chambers creates site-specific art installations across Ontario, residential school
historical sites, cultural centers, museums, art galleries and other public spaces. The installations
are constructed with red acrylic yarn, which is strong and resilient. The string represents the
connectivity between each other and our environment, as it will also not last forever.
The goal of #hopeandhealingcanada is to broach the subject of decolonization and reconciliation.
These discussions are hard to start and harder still to maintain. Thorough her work, Tracey-Mae is
hoping to bridge the gap between settlers and Indigenous, Métis, and Inuit people by creating art
that is approachable and non-confrontational, so we can start.
Next steps:
Stoyan Barakov, Coordinator, Public Art is working on providing framed photos taken on October
8th from the installation and have them installed inside the CHDRC after February 2023 for an
extend period of time. The exhibit will consist of 22 framed photographs and will be installed in the
main floor, banquet hall wall across from the change room entrances utilizing the newly purchased
track system. The wall track was installed in late November 2022. The track can hold up to 70 lbs
and can be used for a variety of applications (art, banners, advertising, etc.).
The works will be accompanied by a didactic panel stating the concept, artist bio and a QR code
referencing the Public Art page.
The installation of the photos will be communicated to the public through our Marketing channels:
social media and Facebook, and Media Release.
The installed track also presents an opportunity for future artwork installations.
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February 9, 2023 Page 2 of 2
Cultural Advisory Committee - Tracey-Mae Chambers #hopeandhealingcanada at CHDRC
Funding:
Cultural Services has allocated $1,000 from 502520.10200.9711 for the purchase of the frames
and to print of the photographs.
Community Services is seeking endorsement from the Cultural Advisory Committee on
proceeding with this project.
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Tracey-Mae Chambers Exhibit at CHDRC
Exhibit Layout:
- 66 -
The works will be accompanied by a tablet on a secured stand showing a video of
Tracey-Mae’s installation at PMV, didactic panel stating the concept, artist bio and a QR
code referencing the Public Art page.
The installation of the photos will be communicated to the public through our marketing
channels: social media and Facebook, and Media Release.
- 67 -