HomeMy WebLinkAboutENG 25-22Report to Council
Report Number: ENG 25-22
Date: December 5, 2022
From: Richard Holborn
Director, Engineering Services
Subject: Breezy Drive/Sunrise Avenue Storm Sewer Outfall Reconstruction
- Tender No. T2022-12
- File: A-1440
Recommendation:
1. That Tender No. T2022-12 for Breezy Drive/Sunrise Avenue Storm Sewer Outfall
Reconstruction as submitted by Mianco Group Inc. in the total tendered amount of
$1,165,015.88 (HST included) be accepted;
2. That the firm of Aquafor Beech Limited be retained to provide contract administration
services during construction as approved in Resolution #280/20 in the amount of
$92,886.00 (HST included) as per their proposal dated November 8, 2021;
3. That the total gross project cost of $1,547,576.00 (HST included), including the tendered
amount, a contingency and other associated costs, and the total net project cost of
$1,393,640.00 (net of HST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $1,393,640.00 as follows:
a) the sum of $1,045,230.00 (net of HST rebate) available in capital project
C10575.1903.01 Breezy Drive/Sunrise Avenue Storm Sewer Outfall
Reconstruction as approved in the 2019 and 2022 Capital Budgets to be funded
by a transfer from Development Charges – City’s Share Reserve;
b) the sum of $348,410.00 (net of HST rebate) available in capital project
C10575.1903.01 Breezy Drive/Sunrise Avenue Storm Sewer Outfall
Reconstruction as approved in the 2019 and 2022 Capital Budgets to be funded
by a transfer from Development Charges – Storm Water Management Reserve
Fund; and,
5. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: Tender No. T2022-12 was issued on Wednesday, October 5, 2022
and closed on Thursday, November 3, 2022 with ten bids submitted. The low bid submitted by
Mianco Group Inc. in the amount of $1,165,015.88 (HST included) is recommended for
approval.
ENG 25-22 December 5, 2022
Subject: Breezy Drive/Sunrise Avenue Storm Sewer Outfall Reconstruction Page 2
In 2020, Council Resolution #280/20 (ENG 04-20) approved Proposal No. RFP2020-2
submitted by Aquafor Beech Limited to undertake the detailed design and approvals for the
Breezy Drive/Sunrise Avenue Storm Sewer Outfall Reconstruction. The resolution also
approved Aquafor Beech Limited be retained for contract administration, construction
supervision and certification of works associated at the construction stage.
Financial Implications
1. Tender Amount
Tender No. T2022-12 $1,030,987.50
HST (13%) 134,028.38
Total Gross Tender Amount $1,165,015.88
2. Estimated Individual Project Cost Summaries
Tender Amount $1,030,988.00
Associated Costs
Detailed design (Aquafor Beech) $79,559.00
Geotechnical & Materials Testing 10,000.00
Contract Administration (Aquafor Beech) 82,200.00
3 year Monitoring Program 43,070.00
Construction Contingency (12%) 123,719.00
Total Project Cost $1,369,536.00
HST (13%) 178,040.00
Total Gross Project Cost $1,547,576.00
HST Rebate (11.24%) (153,936.00)
Total Net Project Cost $1,393,640.00
3. Approved Source of Funds
Expense Code Source of Funds Budget Required
C10575.1903.01-504550
C10575.1903.01-504550
Total
R DC - City Share
RF DC – Storm Water
Management
$1,300,315.00
446,885.00
$1,747,200.00
$1,045,230.00
348,410.00
$1,393,640.00
Net project cost (over) under approved funds $353,560.00
ENG 25-22 December 5, 2022
Subject: Breezy Drive/Sunrise Avenue Storm Sewer Outfall Reconstruction Page 3
Discussion: The Frenchman’s Bay Stormwater Management Master Plan, completed in
2009, identified the Breezy Drive/Sunrise Avenue Storm Sewer Outfall as one of the sites
requiring restoration/enhancement measures. The Breezy Drive/Sunrise Avenue Storm Sewer
Outfall is located south of the Frenchman’s Bay Yacht Club (FBYC) on Sunrise Avenue
(Attachment #1). The existing outfall was originally constructed in 1968 and requires
reconstruction due to its poor condition. Years of sediment transport and deposition and
associated coastal engineering processes that have occurred within Frenchman’s Bay (which
is a coastal marsh) and flows from the West Shore community to the storm sewer outfall, have
necessitated the need for regular dredging over the years by the FBYC to enable safe access
from their southern dock area.
The reconstruction of the outfall will improve the quality of the stormwater that is currently
being discharged untreated into Frenchman’s Bay. The project will include restoration of the
eroded shoreline, replacement of the storm sewer outfall and a section of storm sewer pipe,
creation of a sediment forebay and installation of an oil-grit separator.
Tender No. T2022-12 was issued on Wednesday, October 5, 2022 and closed on Thursday,
November 3, 2022 with ten bids submitted. The low bid submitted by Mianco Group Inc. in the
amount of $1,165,015.88 (HST included) is recommended for approval. The total gross project
cost is estimated at $1,547,576.00 (HST included), with an estimated total net project cost of
$1,393,640.00 (net of HST rebate).
Award of T2022-12 to Mianco Group Inc., will be conditional upon receiving the City's Health &
Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board,
Certificate of Insurance and requisite approvals. The previous work experience and references
of Mianco Group Inc. have been reviewed and deemed to be acceptable.
Upon careful examination of all tenders and relevant documents received, the Engineering
Services Department recommends acceptance of the low bid submitted by Mianco Group Inc.
for Tender No. T2022-12 in the amount of $1,165,015.88 (HST included), and the total net
project cost of $1,393,640.00 (net of HST rebate) be approved.
Attachments:
1. Resolution #280/20
2. Supply & Services Memorandum date November 9, 2022
3. Bids and Tenders – Submission Summary
4. Location Map
ENG 25-22 December 5, 2022
Subject: Breezy Drive/Sunrise Avenue Storm Sewer Outfall Reconstruction Page 4
Prepared By:
Scott Booker
Manager, Capital Projects & Infrastructure
Cathy Bazinet
Manager, Procurement
DL:mjh
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:
Original signed by:
Approved/Endorsed By:
Original signed by:
Richard Holborn, P. Eng.
Director, Engineering Services
Original signed by:
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
Original signed by:
Legislative Services Division
Clerk’s Office
Directive Memorandum
April 30, 2020
To: Richard Holborn
Director, Engineering Services
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Special Meeting of City Council held on
April 27, 2020
Director, Engineering Services, Report ENG 04-20
Consultant Selection for Breezy Drive/Sunrise Avenue Storm Sewer
Outfall Reconstruction
-Proposal No. RFP2020-2
Council Decision Resolution #280/20
1.That Proposal No. RFP2020-2 – Breezy Drive/Sunrise Avenue Storm Sewer
Outfall Reconstruction, submitted by Aquafor Beech Limited in the amount of
$78,066.05 (HST included) for detailed design be accepted;
2.That the total gross project cost of $89,902.00 (HST included), including the
proposal amount, a contingency and other associated costs, and the total net
project cost of $80,960.00 (net of HST rebate) be approved;
3.That the Director, Finance & Treasurer be authorized to finance the total net
project cost in the amount of $80,960.00 as follows:
a)The sum of $60,720.00 to be funded by a transfer from the
Development Charges – City’s Share Reserve; and,
b)The sum of $20,240.00 to be funded by a transfer from the
Development Charges – Stormwater Management Reserve Fund.
4.That Aquafor Beech Limited be retained for contract administration and
construction supervision, at the construction stage of the project; and,
5.That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Please take any action deemed necessary.
Attachment #1 to Report ENG 25-22
Susan Cassel
Copy: Chief Administrative Officer
Director, Finance & Treasurer
Tender No. T2022-12 Page 1 of 2
To: Richard Holborn
Director, Engineering Services
Nov 9, 2022
From: Cathy Bazinet
Manager, Supply & Services
Copy: Administrative Assistant, Engineering Services
Scott Booker, Manager, Capital Projects & Infrastructure, Engineering Services.
Subject: Tender No. T2022-12
Tender For Breezy Drive/Sunrise Avenue – Storm Sewer Outfall Reconstruction
Closed: Thursday, November 3, 2022, – 2:00 PM
File: F-5400-001
T2022-12 was advertised on the City’s bids&tenders portal on September 7, 2022.
Ten (10) companies have submitted a bid for this project.
A copy of the Bid Analysis is attached. Tenders shall be irrevocable for 90 days after the
official closing date and time.
Mianco Group Inc.is the compliant low bid at a value of $1,030,987.50.
Pursuant to Appendix B – RFT Particulars, item E. Pre-Condition of Award (page 18 of 22),
the following documentation will be requested of Mianco Group Inc. for your review during the
evaluation stage of this tender call. Please advise if Supply & Services is to proceed with
collecting the following documentation:
(a) A copy of the City’s Health and Safety Policy form currently dated and signed;
(b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(c)The City’s certificate of insurance or approved alternative form completed by the Bidder’s
agent, broker or insurer; and
(d) Waste Management Plan.
A budget of $1,750,000 was provided to Supply & Services for this procurement.
If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy
Item 11 for additional instructions.
In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out
below excludes HST.
Memo
Attachment #2 to Report ENG 25-22
Tender No. T2022-12 Page 2 of 2
As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or
tender meeting specifications and offering best value to the City is acceptable or where the
highest scoring proposal is recommended and the estimated total purchase price is:
(c) Over $250,000, the Manager may approve the award, subject to the approval of the
Director, Treasurer, CAO and Council.
Please include the following items in your report:
1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or
designate, if required;
2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit;
3. if the list of subcontractors is acceptable to Engineering Services;
4. if Item (d) is acceptable to Engineering Services;
5. any past work experience with low bidder Mianco Group Inc. including work location;
6. without past work experience, if reference information is acceptable to Engineering
Services;
7. the appropriate account number(s) to which this work is to be charged;
8. the budget amount(s) assigned thereto;
9. Treasurer’s confirmation of funding;
10. related departmental approvals; and
11. related comments specific to the project.
After receiving Council approval, an approved “on-line” requisition will be required to proceed.
Enquiries can be directed to the City’s bids&tenders portal for the unofficial bid results.
Bidders will be advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Services.
CB
T2022-12
Breezy Drive/Sunrise Avenue – Storm Sewer Outfall Reconstruction
Closing Date: Thursday, November 3, 2022
Submission Summary
Vendor City/Province Submission Name Unofficial Value or Notes
Mianco Group Inc.Stouffville, Ontario Submission 1 $1,030,987.50
Nick Carchidi Excavating Limited Lindsay, Ontario Submission 1 $1,069,364.91
Dig Tech Infrastructure Newtonville, Ontario Submission 1 $1,080,158.00
Ratcliff Excavating & Grading Stouffville, Ontario Submission 1 $1,119,445.00
614128 Ontario Ltd o/a Trisan Construction Schomberg, Ontario Submission 1 $1,431,620.30
Neptune Security Services Inc Mississauga, Ontario Submission 1 $1,611,059.50
Comer Group Limited Concord, Ontario Submission 1 $1,655,415.00
Primrose Contracting (Ont.) Inc.Schomberg, Ontario Submission 1 $1,659,133.16
Lancoa Contracting Inc.Caledon, Ontario Submission 1 $1,863,293.00
Elirpa Construction & Materials Ltd.Pickering, Ontario Submission 1 $3,921,063.75
Witness (Print Name)Signature Date
Witness (Print Name)Signature Date
Witness (Print Name)Signature Date
Attachment #3 to Report ENG 25-22