HomeMy WebLinkAboutCS 24-22
Report to Council
Report Number: CS 24-22
Date: December 5, 2022
From: Sarah Douglas-Murray
Director, Community Services
Subject: Community Safety and Well-Being Initiatives
-East Shore Community Centre -Use as Emergency Overnight Warming
Centre
-Chestnut Hill Developments Recreation Complex Arena Dressing Rooms –
Outreach Shower Facilities
-File: A-1440-001
Recommendation:
1. That Report CS 24-22 regarding the implementation of Community Safety and Well-
Being Initiatives be received;
2. That the Mayor and City Clerk be authorized to execute the Memorandum of
Understanding with Christian Faith Outreach Centre, set out in Attachment 1 to this
report, for use of East Shore Community Centre as an Emergency Overnight Warming
Centre, subject to minor revisions as may be required by the Director, Community
Services and the Director, Corporate Services & City Solicitor;
3. That the Mayor and City Clerk be authorized to execute the Memorandum of
Understanding with Christian Faith Outreach Centre, set out in Attachment 2 to this
report, for use of the Chestnut Hill Developments Recreation Complex Arena Dressing
Rooms for outreach shower facilities, subject to minor revisions as may be required by
the Director, Community Services and the Director, Corporate Services & City Solicitor;
and,
4. That the appropriate officials of the City of Pickering be authorized to take necessary
actions as indicated in this report.
Executive Summary: Consistent with the principles of the Durham Region Community
Safety and Wellbeing Plan (CSW B Plan) and the City’s efforts to support those objectives
locally, City staff are seeking Council’s approval to authorize the execution of two agreements
that would enable much needed services to be delivered to those that are experiencing
homelessness in our community.
The Region of Durham has indicated that there is a need to, once again, provide an
Emergency Overnight Warming Centre in Pickering during extreme cold weather alerts for this
2022/2023 winter season. This program was piloted last year at East Shore Community
Centre. Region of Durham deploys the appropriate agencies to provide site supervision of the
overnight warming centre.
CS 24-22 December 5, 2022
Subject: Community Safety and Well-Being Initiatives Page 2
Additionally, the Region of Durham Street Team and DARS have identified the need for
shower facilities in Pickering for those that are experiencing homelessness. City staff have
identified that shower facilities can be made available at the Chestnut Hill Developments
Recreation Complex (CHDRC) in the Arena Dressing Rooms of the O’Brien Rink on
Wednesday afternoons between 1:00 pm – 3:00 pm. Staff will be provided through Christian
Faith Outreach Centre (CFOC) who will be in attendance to assist with towel and hygiene
packages and will oversee the use of the facilities. They will also be able to assist with
providing additional information on services available in the community and ensuring that
participants are on the by name list.
The purpose of this report is to seek Council’s authority for the Mayor and City Clerk to
execute two agreements with Christian Faith Outreach Centre that would enable the delivery of
these services for the most vulnerable for the period of December 6, 2022 to April 30, 2023.
Financial Implications: Durham Region will provide the financial support to the CFOC, who
will provide supervision, security and all supplies required for the use of the facilities. Use of
ESCC will begin at 10:00 pm Monday – Friday and 7:00 pm Saturday – Sunday, and no City of
Pickering or private program rentals will be affected. Use of CHDRC Arena dressing rooms will
be on daytime weekdays when the facility is not being utilized for rentals or programs.
Discussion: The Region of Durham’s Community Safety and Well-Being Plan (CSW B Plan)
describes a place where everyone feels safe, has a sense of belonging, where individuals and
families can meet their needs for education, health care, food, housing, income, as well as
social and cultural expression. The Region of Durham has now released its final CSWB Plan,
which includes the three main components required by provincial legislation – identifying
priority risk factors, identifying strategies to reduce risk factors, and setting measureable
outcomes. The goal of the CSWB Plan is to get the right services to the right people at the
right time at the lowest cost, meaning the most efficient way.
Since the adoption of the Durham Region CSWB Plan in 2021, the City of Pickering has been
involved in a number of initiatives in order to support the Regional Plan, as well as working on
individual goals. An ongoing concern within the community is the growing number of
individuals without permanent housing. The City of Pickering’s Community Services
Department staff continue to work with DARS, Region of Durham street team, Ajax Hub,
CAREA and CFOC on issues related to the CSW B Plan.
At this time, Region of Durham has indicated that there is a need in the community to, once
again, provide an Emergency Overnight Warming Centre during extreme cold weather
conditions. Durham Region has an existing service agreement with CFOC to deliver similar
services at other facilities within the Region and has identified them to provide this service in
Pickering. In consultation with staff, ESCC has been identified as the most preferable location.
This is a continuation of the Emergency Overnight Warming Centre at ESCC that was
implemented in winter 2021. Upon declaration by the Region of an extreme cold weather alert,
ESCC will be staffed by CFOC, Monday to Friday, 10:00 pm – 7:00 am, and Saturday to
Sunday 7:00 pm – 7:00 am for the purposes of safe overnight refuge for the homeless. As is
CS 24-22 December 5, 2022
Subject: Community Safety and Well-Being Initiatives Page 3
available every winter season, the warming centre will be offered at the CHDRC or the Central
Library during extreme cold weather alerts during their regular operating hours.
Should the Region of Durham advise of a cold weather alert, information will be immediately
provided to Corporate Communications. As well, the homeless will be provided with advance
notice (starting in December), that should there be a cold weather alert, ESCC will be open
overnight. Information regarding this service will also be shared through the Ajax Hub, CAREA,
DARS, as well as all City of Pickering facilities and front line staff services.
Additionally, DARS and the Region of Durham Street Team have identified the need for
shower facilities in Pickering for those that are experiencing homelessness. In coordination
with the Region of Durham and CFOC, the City has identified that shower facilities can be
made available at CHDRC in the Arena Dressing Rooms of the O’Brien Rink on Wednesday
afternoons between 1:00 pm – 3:00 pm. Staff will be provided through CFOC and will be in
attendance to assist with towel and hygiene packages and will oversee the use of the facilities.
They will also be able to assist with providing additional information on services available in the
community and ensuring that participants are on the by name list.
Ongoing evaluation of the program will continue, with regular discussions between CFOC,
Region of Durham staff and City staff. The two agreements to enable these services to the
homeless will be in place December 6, 2022 to April 30, 2023.
Attachments:
1.Memorandum of Understanding – Christian Faith Outreach Centre and the City of
Pickering -East Shore Community Centre for use as an Emergency Overnight Warming
Centre
2.Memorandum of Understanding – Christian Faith Outreach Centre and the City of
Pickering -Chestnut Hill Developments Recreation Centre Arena Dressing Rooms for
Outreach Shower Facilities
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Sharon Milton
Manager, Recreational Services
Sarah Douglas-Murray
Director, Community Services
SDM:sm
CS 24-22 December 5, 2022
Subject: Community Safety and Well-Being Initiatives Page 4
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
Memorandum of Understanding
Between:
Christian Faith Outreach Centre (“CFOC”)
-and –
The Corporation of the City of Pickering (the “City”)
WHEREAS the Region of Durham (the “Region”) wishes to provide access to an Emergency Overnight
Warming Centre, during extreme cold weather alerts, to assist homeless residents in the City of
Pickering;
AND WHEREAS the City has space available at the East Shore Community Centre (ESCC) Gymnasium
at 910 Liverpool Road, Pickering, ON L1W 1S6 (the “Facility”) that suits that purpose;
AND WHEREAS the City has agreed to allow CFOC to use portions of the Facility as set out in
Schedule “A” attached hereto (the “Useable Space”) subject to the terms and conditions of this
Agreement, and on the basis that there be no financial risk incurred by the City by proceeding in this
manner and that all costs, including, but not limited to, staffing and security of the Useable Space is
at the sole expense of CFOC;
NOW THEREFORE the Parties agree as follows:
TERM:
1.The term of the Agreement shall be for five (5) months commencing December 6, 2022, and expiring
April 30, 2023.
2.The City of Pickering and CFOC will continue to evaluate use monthly, commencing January 6, 2023.
Ongoing use will be determined following monthly evaluation of numbers using the Usable Space.
3.Notwithstanding the foregoing, either party may terminate this Agreement, for any reason, on
fifteen (15) days written notice.
USE OF SPACE:
4.The Useable Space will be used as an Emergency Overnight Warming Centre, during extreme cold
weather alerts, for homeless residents in the City of Pickering who may otherwise not have access to
facilities. The Usable Space includes Room #4 and non-exclusive access to washrooms at ESCC. The
Usable Space does not include access to showers or kitchen facilities (which are not available at this
location). The Usable Space shall not be used for storage of personal items. Any items belonging to
attendees of the CFOC must be removed when the attendee leaves the Usable Space.
Attachment #1 to Report CS 24-22
5.CFOC will supply, at its sole expense, all materials and equipment required to facilitate the overnight
warming centre. Such materials and equipment may be stored in the Useable Space.
6.CFOC will contract, at its sole expense, third parties to perform supervision and to ensure the Facility
and the Useable Space are maintained and that all attendees are supported.
7.CFOC’s third party supervisors will be responsible for vacating the Facility by 7:00 am each day.
8.The City of Pickering will perform cleaning (including appropriate sanitization due to COVID-19), at
its sole expense, each day beginning at 7 am.
9.CFOC will contract, at its sole expense, third party security services to the satisfaction of the City.
Security will be on site at all times during operating hours.
10.The Useable Space will be made available for use by CFOC, during extreme cold weather alerts up to
7 days per week, Monday – Friday from 10:00 pm to 7:00 am and Saturday – Sunday from 7:00 pm
to 7:00 am.
11.CFOC shall use the Useable Space in accordance with this Agreement and all applicable laws, by-
laws, regulations and public health orders. CFOC may only use the Usable Space for the overnight
safety of the homeless. No other programs or services may be offered at or from the Useable Space
or the Facility.
DAMAGES, REPAIRS, AND ALTERATIONS:
12.CFOC shall be responsible for any and all losses, costs, liabilities and damages to the Facility and the
Useable Space resulting from CFOC’s use.
15.CFOC shall make no temporary or permanent modifications of any kind to the Facility or the Useable
Space.
INSURANCE AND INDEMNITY:
16.CFOC shall secure at its own expense and keep in effect during the term of this
Agreement:
(a)commercial general liability that includes Tenants Legal Liability with a minimum limit of
$5,000,000 per occurrence; and
(b)bodily injury and property damage insurance with a minimum limit of $5,000,000 per
occurrence; and
____________________________________________
(c)the City shall be included as an additional insured in said insurance policy. CFOC shall furnish to
the City certificates of insurance as evidence of the insurance coverage required by this
Agreement. The certificates of insurance shall provide that the insurance company will give a
thirty (30) day notice to the City if the insurance is cancelled or materially changed.
17.CFOC shall indemnify and save harmless the City from and against all losses, claims, actions,
damages, liability and expenses (including any legal expenses incurred by the City) arising from or in
connection with the use of, or presence in, the Facility and the Useable Space by CFOC, any person
invited or allowed into the Facility and the Useable Space by CFOC, or any person for whom CFOC is
responsible.
18.CFOC waives any and all claims against, releases from liability and agrees not to sue the City, its
members of Council, officers, employees, agents and representatives, for any personal injury, death,
property damage or any other loss sustained by CFOC or for which CFOC may be responsible arising
out of, or in connection with CFOC’s use of, or presence in, the Facility and the Useable Space.
19.Neither party accepts any responsibility for losses nor damages to personal property of any person
invited or allowed access to the Facility and the Useable Space by CFOC.
NO WARRANTY:
20.The City makes no express or implied warranty with regard to the safety of the Facility and the
Useable Space or its fitness for CFOC’s purpose.
21.CFOC acknowledges and agrees that it accepts the Facility and the Useable Space in “as is
where is” condition and at its own risk and expense.
GENERAL:
22.This Agreement is non-transferable.
23.The recitals to this Agreement are true in substance and fact and are incorporated herein.
Signed this ______________ day of _______________, 2022.
Christian Faith Outreach Centre (CFOC)
Name:
Position:
I have the authority to bind Christian Faith Outreach Centre (CFOC)
_____________________________________________
The Corporation of the City of Pickering
Name:
Position:
I have the authority to bind The Corporation of the City of Pickering.
Schedule “A”
List of Useable Space
[to be inserted]
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Memorandum of Understanding
Between:
The Christian Faith Outreach Centre (the “CFOC”)
-and –
The Corporation of the City of Pickering (the “City”)
WHEREAS the CFOC wishes to provide access to washroom and shower facilities to assist the
homeless population within the City of Pickering;
AND WHEREAS the City has space available at the Chestnut Hill Developments Recreation Complex
(CHDRC) Arena, facility located at 1867 Valleyfarm Road, Pickering, ON L1V 6K7, (the “Facility”) that
suits the purpose;
AND WHEREAS the City has agreed to allow the CFOC to use portions of the Facility as set out in
Schedule “A” attached hereto (the “Useable Space”) subject to the terms and conditions of this
Agreement, and on the basis that there be no financial risk incurred by the City by proceeding in this
manner and that all costs, including, but not limited to, security and supplies, for the Useable Space
is at the sole expense of the CFOC;
NOW THEREFORE the Parties agree as follows:
TERM:
1.The term of the Agreement shall be for six (6) months commencing November 9, 2022, and expiring
April 30, 2023.
2.The Agreement will automatically renew for subsequent one-month terms, until the CFOC gives
notice of termination.
3.Notwithstanding the foregoing, either party may terminate the Agreement, for any reason, on
fifteen (15) days written notice.
4.Following the expiry or earlier termination of this Agreement, the CFOC shall restore the Facility and
the Useable Space to the condition they were in at the commencement of the term.
USE OF SPACE:
5.The Useable Space will be used as washroom and shower access for homeless residents in the City
of Pickering who may otherwise not have access to washroom and shower facilities.
Attachment #2 to Report CS 24-22
6. The CFOC will contract, at its sole expense, staff from the Ajax Hub to perform supervisory services
to ensure the Facility and the Useable Space are maintained to the satisfaction of the City.
7. The City will provide maintenance and cleaning of the Facility prior to (1:00 pm), and immediately
after, (3:00 pm), following the shower/washroom use.
8. The Useable Space will be accessible 1 day per week, Wednesdays, with hours 1:00 pm – 3:00 pm -
2 hours each week. Supervision will be on site at all times during operating hours.
9. The CFOC shall use the Useable Space in accordance with all applicable municipal, provincial, and
federal laws.
DAMAGES, REPAIRS, AND ALTERATIONS:
9. The CFOC shall be responsible for all damages to the Facility and the Useable Space in support of or
as a result of the use.
10. The CFOC shall make no temporary or permanent modifications to the Facility or the Useable Space
without the prior written consent of the City, such consent not to be unreasonably withheld.
INSURANCE AND INDEMNITY:
11. The CFOC shall secure at its own expense and keep in effect during the term of this
Agreement:
(a) commercial general liability that includes Tenants Legal Liability with a minimum limit of
$5,000,000 per occurrence;
(b) bodily injury and property damage insurance with a minimum limit of $5,000,000 per
occurrence; and
(c) the City shall be included as an additional insured in said insurance policy. The CFOC shall
furnish to the City certificates of insurance as evidence of the insurance coverage required by
this Agreement. The certificates of insurance shall provide that the insurance company will give
a thirty (30) day notice to the City if the insurance is canceled or materially changed.
12. The CFOC shall indemnify and save harmless the City from and against all losses, claims, actions,
damages, liability and expenses (including any legal expenses incurred by the City) arising from or in
connection with the use of, or presence in, the Facility and the Useable Space by the CFOC, any
person invited or allowed into the Facility and the Useable Space by the CFOC, or any person for
whom the CFOC is responsible.
____________________________________________
_____________________________________________
13. The CFOC waives any and all claims against, releases from liability and agrees not to sue the City, its
members of Council, officers, employees, agents and representatives, for any personal injury, death,
property damage or any other loss sustained by the CFOC or for which the CFOC may be responsible
arising out of, or in connection with the CFOC’s use of, or presence in, the Facility and the Useable
Space.
14. Neither party accepts any responsibility for losses or damages to personal property of any person
invited or allowed access to the Facility and the Useable Space by the CFOC.
NO WARRANTY:
15. The City makes no warranty expressed or implied with regard to the safety of the Facility and the
Useable Space or its fitness for the CFOC’s purpose.
16. The CFOC acknowledges and agrees that it accepts the Facility and the Useable Space “as is
where is” at its own risk and expense.
GENERAL:
17. This Agreement is non-transferable.
18. The recitals to this Agreement are true in substance and fact and are incorporated herein.
Signed this ______________ day of _______________, 2022.
The Christian Faith Outreach Centre
Name:
Position:
I have the authority to bind The Christian Faith Outreach Centre
The Corporation of the City of Pickering
Name:
Position:
I have the authority to bind The Corporation of the City of Pickering.
Schedule “A”
List of Useable Space
City of Pickering – Chestnut Hill Developments Recreation Complex – Arena – Delaney Rink
Dressing Rooms – 4, 5, 6 and Referee Dressing Room (Accessible)
Schedule A - List of Usable Space