HomeMy WebLinkAboutCAO 17-22Report to Council
Report Number: CAO 17-22
Date: December 5, 2022
From: Marisa Carpino
Chief Administrative Officer
Subject: Pre 2023 Current Budget Approvals
-File: A-1440
Recommendation:
1.That Council approve the following two recommendations related to pre 2023 Current
Budget approval:
a)That pre 2023 Current Budget approval be provided for the hiring of five additional
firefighters with a start date of February 1, 2023 and this cost of $402,700 be
included in the Fire Services 2023 Budget for Accounts Salaries & Wages
(10700.50100-$298,298) and Employee Benefits (10700.501020-$104,402);
b)That pre 2023 Current Budget approval be provided for the hiring of one Senior
Purchasing Analyst with a start date of February 1, 2023 and this cost of $99,290 be
included in the Supply & Services 2023 Budget for Accounts Salaries & Wages
(10605.50100-$76,377) and Employee Benefits (10605.501020-$22,913); and
2.That the appropriate City of Pickering officials be authorized to take the necessary action
to give effect hereto.
Executive Summary: The pre-budget request for six new positions will assist the City
and, either directly or indirectly, provide valuable services to our residents. Five new firefighter
positions provide the full complement of suppression staff required for the new Seaton Fire
Headquarters located on the corner of Zents Drive and Brock Road. The new facility is
scheduled for completion by late December 2022 and occupancy by January 2023.
Additionally, one new Senior Purchasing Analyst is required to provide the capacity to manage
the City’s construction projects and mitigate exposure to project delays and/or cost
escalations.
Financial Implications: The total dollar “Ask” for these six positions is $501,990 and
represents a preliminary increase of 0.66% for the 2023 budget. It should be noted that senior
staff are still in the 2023 budget development phase and are currently focusing on 2023 User
Fees, Capital Budget and four year forecast. Although not yet finalized, Members of Council
should expect additional requests for levy increases to help fund the 2023 budget cost and
service delivery pressures.
CAO 17-22 December 5, 2022
Subject: Pre 2023 Current Budget Approvals Page 2
Discussion: The new Seaton Fire Headquarters, located on the corner of Zents Drive and
Brock Road, is planned to be operational by January, 2023. This new “state of the art” fire hall
represents a substantial investment by the City for the protection of its current and future
residents located north of Concession 3. Over the past five years, Fire Services have been
incrementally adding staff through the budget process to achieve adequate staffing levels for
the new fire hall. The addition of five new firefighter positions will achieve the full staff
compliment of 21 needed to meet the operational requirements of the new Seaton Fire
Headquarters. The additional suppression staff will provide initial four minute response times to
the Duffin Heights residents, as well as add depth to the departments overall response
capability. Moreover, the location of the fire hall will enhance firefighting capacity and
protection for the south area of Seaton.
The new Senior Purchasing Analyst will be primarily focused on high dollar value Operations
and Capital procurements and complex related projects. The investment in this position will
provide the capacity to efficiently manage large procurement projects. The Supply & Services
staff compliment has remained the same for the past 24 years and can no longer manage the
work load to meet project volumes, and Council and resident expectations. In order to provide
effective procurement services to City Departments, and limit the City’s exposure to rising
project costs due to prolonged or delayed procurement timelines, an increase in staff
compliment in Supply & Services Division is urgently required.
Attachments:
None.
Prepared/Approved/Endorsed By:
SK:mc
Original Signed By:
Stan Karwowski
Director, Finance & Treasurer
Original Signed By:
Steve Boyd
Fire Chief
CAO 17-22 December 5, 2022
Subject: Pre 2023 Current Budget Approvals Page 3
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer