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HomeMy WebLinkAboutJanuary 14, 2002PICKERING AGENDA COMMITTEE OF THE WHOLE Anne Greentree Supervisor, Legislative Services JANUARY 14, 2002 Committee of the Whole Meeting Monday, January 14, 2002 Chair: Councillor Johnson ADOPTION OF MINUTES Meeting of December 10, 2001 DELEGATIONS The Chair shall ask if there are anv persons who wish to address an item on the agenda MATTERS FOR CONSIDERATION OPERATIONS & EMERGENCY SERVICES REPORT OES 42-01 TRANS CANADA TRAIL UXBRIDGE CONSERVATION ASSOCIATION PAGE 1-20 Referred to Committee of the Whole Meeting at the December lTth~ 2001 Council Meeting CHIEF ADMINISTRATIVE OFFICER REPORT 01-02 FIRE SAFETY AND EMERGENCY RESPONSE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PICKER1NG AND THE ONTARIO POWER GENERATION 21-58 LEGAL REPORT L 26-01 LAND REGISTRATION REFORM ACT R.S.O. 1990 c.L.4 TERANET ELECTRONIC REGISTRATIONS 59-62 LEGAL REPORT L 01-02 ROAD CLOSING ANT) CONYTYANCE OF CITY LANDS PART LOT 31, CONCESSION 1, PICKERING DESIGNATED AS PARTS 1 .AND__3 PLAN 40R-20797 63-67 LEGAL REPORT L 03-02 ROAD CLOSING AND CONVEYANCE OF CITY LANDS PART LOT 28, RANGE 3 BFC, PICKERING DESIGNATED AS PARTS 1 AND ~ PLAN 40R-XXXXX 68-72 CLERKS REPORT CL 54-01 NEW PROPERTY STANDARDS BY-LAW 73-91 7. CLERKS REPORT CL 55-01 2002 ANIMAL CONTROL BUDGET 92-100 Committee of the Whole Meeting Monday, January 14, 2002 Chair: Councillor Johnson CLERKS REPORT CL 02-02 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 905 BAYLY STREET. 1915 DENMAR ROAD. 1310 FIELDLIGHT BLVD AND 1345 ALTONA ROAD~ IN PICKERING 101-105 PROCLAMATIONS "WALK OF HOPE WEEK" "PHARMACY AWARENESS WEEK" 106-108 OTHER BUSINESS CORRESPONDENCE Members of Council may formally table an item of correspondence that has been circulated by the Mayor, CAO, Clerk or other staff' person. (VI) ADJOURNMENT i ,iCK Eiti"NC RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That Operations & Emergency Services Report OES 42-01 regarding the Trans Canada Trail be received: and That the Council of the City of Pickering having reviewed the application of the Uxbridge Conservation Association to the Ontario Trillium Foundation, hereby advises that the application has the support of the City of Picketing as it relates to those portions of the Trans Canada Trail in Picketing. 002 January 4, 2002 From: OPEbVFIONS & E~iERGENCY SERVICES DEPA-R21:MEN_T. ':.5 :-' ...... F~ECE~', ~; ...... MEMORANDUM Thomas J. Qui~m Chief Administrative Officer Everett Buntsma Director, Operations & Emergency Services PROP ,' Lf~RARY LEG.aL Subject: Uxbridge Conservation Association (UCA) Trans Canada Trail Trillium Grant Application - File MPE 4000 Further to Council's retkn-al back to staff of Resolution #174/01. To clari%, the intent of thc resolution and pram application. The resolution is n~o:'clx- all indication of support fbr the grant application of the [.iCA. The intent or' the grant is to assist in establishing a working group and providing some administrative /technical support for the group. The group is intended to be comprised of the City, Town of Ajax, UCA, landowners, watershed committees, TRCA and other stakeholders. The goal of the group will be to identi~~ "prefecTed" trail routes tl:u'ough Pickering and Ajax lbr the Trans Canada Trail (TCT). There is no assumption at this time that the TCT will follow the Millennium Waterfront Trail. There was some concern expressed that we are unable to support the TCT using the Millennium Trail. This is not a concern. At the time that our Millennium Bureau grant was approved the Millem~ium Trail was not part of/nor being considered as part of the TCT. As such. should the TCT in future determine that the Waterfront Trail is the desired route research can be conducted at that time to determine the impact on our received grant. l'homas J. Quim~ 1. !xbridge Conservation Association {UCA) Trans Canada Trail 0 3 l~urttner, it is the writer's opinion that there would not be a requirement to "pay back" thc gram rccdved from thc Millcnnimn Bureau as none oF the associated docmnents. applications, letters or agreements rei~r in may way to ti~e ~I'CT or our rcquircmem to refmd the grant should the Millcnnium Trail in future become part of the TCT. I trust this is the inlbrmation required I9r Coundl's iU~Ther consideration o1' thc original Resolution ~17401. ]EB:mld 0 0 4 PICKERING REPORT TO COUNCIL FROM: Everett Buntsma Director, Operations 8,: Emergency Services DATE: December 12.2001 REPORT NUMBER: OES42-01 SUBJECT: Trans Canada Trail Uxbridge Conservation Association File: ()ES 4000 RECOMMENDATION: That the Council of the City of Pickering having reviewed the application of the Uxbridge Conservation Association to the Ontario Trillium Foundation, herby advises that the application has the support of the City of Pickering as it relates to those portions of the Trans Canada Trail in Pickering ORIGIN: Correspondence from Uxbridge Conservation Association AUTHORITY: Section 102 Municipal Act FINANCIAL IMPLICATIONS: Staff hours approximately $2,000 EXECUTIVE SUMMARY: The Trans Canada Trail at present does not have an officially recognized route in the City of Pickering. The application from the Uxbridge Conservation Association recognizes the authority of TRCA. the City and local stakeholders to form a partnership to review and recommend a route through Pickering for the Trans Canada Trail. BACKGROUND: As Council is aware the Trans Canada Trail (TCT) will ultimately be the longest recreational trail in the world. The efforts of numerous volunteer groups are required to make the TCT a reality,. Report to Council OES 42-01 Sub ect: Trans Canada Trail Uxbridge Conservation Association Date: December l'~ 2001 Page 2 The [ ixbridge Conservation Association (UCA) is prepared to facilitate the implementation of a working group to review, determine and recommend a route ibr the TCT in Pickering. As such. the [iCA has applied for funding from the Trillium Foundation to commence the process lk~r the TCT route selection and implementation in Picketing and Ajax. The ~!C:\ will work closely with the City. TRCA and stakeholders to select thc TCT route most pleasing and uselid to the users. They t'mve requested the support of City of Pickering Council in this re~ard. Staff' recommend that Council support the LC:\ Ontario Trillium Foundation Application and the request for some nominal staff time. ,,\TTAC}tMENTS: Con-espondence fi'om Lixbridge Conservation Association Trillium Foundation ©rant Application Director. Operations & Emergency Services EB:mld .Mtachments ('opy' Chief Administrative Officer Division ttcad. Municipal Property ,Ye Engineering Recommended for the consideration of Picketing C~tv Counm ri Th ' ' 'mstrativeOfficer 00'6 Uxbridge Conservation Association Box 1722 Uxbridge, ON L9P 1N8 November 2B, 2001 Maurice Brenner, Ward 1 Regional Councillor, City of Pickering By fax -- 14 pages Dear MauriCe, I h°pe that the City of Pickering will formally support the attached application to the Trillium Foundation from the Uxbridge Conservation Association and the Green Door Alliance. It does not require any cash investment by the City, but it does assume some staff commitment (estimated at 50 hours), and does anticipate that one of either Ajax or Pickering would post the map of the Trans Canada Trail route on its web site (value estimated at $t000). The project would duplicate in Ajax and Pickering the process of route selection that has already taken place in.Uxbridge. We are also seeking supped for the proposal from the Town of Ajax. The Township of Uxbridge has already supported this proposal by motion of council' on NoVember 26th. This project would go on to actually put the trail in place and produce and distribute 5,000 copies of a route map for both Uxbridge and Picketing/Ajax. This is urgent, beCause the application must be submitted before the end of the year. Thank you for. YOur.consideration, "i, ' 852-3044 P.S. By way of information, the Trans Canada Trail route through the Walker Woods and Glen Major propert!es'of the Toronto & Region Conservation Authority wes recently posted with signs as far as the Uxbridge-Pickering Town line, ATTACHME ' ~ ..- _ " /  Tl~e Coq~omtlon of the Township , of l0 'll, e ~1 lqm'~llty o[ I.~t%aJ Town IIall '51 ~m<> Sire. o[ South D.O. gt~t 190 UXbrir~c. ON L9D ltl Teleplnonu (9o5) 852418! Web November 29, 2001 Mr. Dave Martin' Uxbridge ConserVation Association Box 1722 ,Uxbridge, On L9P 1NS RE: ONTARIO TRILLIUM FOUNDATION TRANS CANADA TRAIL APPLICATION TOWNSHIP FILE: CL-241 Please be advised that the Council of the Township of Uxbridge at its regular meeting held on Monday, November 26th, 2001 adopted the following Resolution No. 2001-065: "THAT the Cotmcil of the Corporation of the Township of Uxbridge, having rcviewexl the application by the Uxbridgc Conservation Association to the OntmSo Trillium Foundation, dated November, 2001, for funding assistance for improvements to die Trmts Canada Trail, hereby advises that the application l~as the Township's complete support m~d fmther that the municipal stafftime conlribution to the project, as identified in the :application, is also hereby confirmed." Yours truly Watter~. Taylor Township Clerk /lilts cc: lngrid Svelnis ~-~ .L i.~ H N E NT b ~ TO ~EPO~T d ...... The Durham Region Trans Canada Trail ProjeO A Grant Application to the Ontario Trillium Foundation November 2001 · ~ Contc~ct Inform.qdon & Application Profile ~'L Applicant Name L!xbridge Conservation Association (UCA) ?O Box 1722, 34 Church Street ~x'bridge, Ontario L9P 1N8 Contact: Irene Kock, President ,"~I & Fax: 905-852-3044 ;:-mnil: nucaware@web.net Collaborative Information Name of collaborative: i :urham Region Trans Canada Trail Project Members of collaborative: Uxbridge Conservation Association (see above) and Green Door Alliance Green Door Alliance P.O. Box 97586, 364 Old Kingston Road Soarboro~gh, ON M1C4Z1 Contact:'Brian Buckles, Vice-President & Director Tel: 905-649~3331 Fax: 905-649-5598 Eomail: buckles@total.net Lead organization: Uxbridge Conservation Association ~,,~, To which Progrc~m are you applying? Community A4. Name of Project D~:rham Region Trans Canada Trail Project AS. Which sectors are covered by your application? Environment, Sports & Recreation A6. What Is the total amount you are requesting and over how long a period? $52,606..40 over an 84-week calendar period. Organizational 'Background Grant Application: Durham Re,_ion lrans Canada Trail Prolect -- p~e ~ When was your or anlzation started and why? -,',~ridge Conservation Association (UCA) is a non-profit citizens' or..'flanization founded ~n dedicated to raising public awareness about lhe environment ir,, lhe Uxbridge, area east ol' Toronto. T!he UCA is a registered charitable organizaticm ~88998 3482 ":-'?,q01), UCA's rnand?e includes: 'Fo initiate and participate in activities that shall promote aesthetic appreciation of the natural environment, protection of environmentally sensitive areas, and the preservation of farmland and of natural ecosystems To promote greater awareness of the local environment through education, public meetings, debates, guest speakers, explorations, etc.. '" !-~e Green Door Alliance Inc., established in the early 1990s, is a charitable organization that r :'critics policy analysis and recommendations on land-use issues, originally, related to the ;3rovincial and federal public lands in Picketing. The organization is ~ncreasingly Involved in i~.::rrnland and natural area preservation as well as growth managen'~ent in th~ Greater Toronto CA has worked with Green Door Alliance for several years on policy ~natters relating to ,'.'.sservation of the OAk Ridges Moraine and on anatys~s of development strategies. However, ' :-.. Durham Region Trans Canada Trail project is the first large-scale project with a significant ,":i~et proposed by the two organizations. ¢:~. What do you do in your community and for whom? 'The organization works on the principle of 'act locally, think globally', mobilizing local ci[izens around regional, bio-regional, provincial, national and globally significant environmental L;oncerns. Generally, UCA's inlerests and activities involve the Greater Toronto Area, including the bioreglon of the Oak Ridges Moraine (which extends from Norlhumberland in the East to Caledon in the West). However, many of our programs and special events take place in ti~e Scugog, Brock, Pickering and Uxbridge mur~iclpalities of Durham Region. Qurrent programs include: publication of a newsletteri networking with other environmental organizations; media outreach; an education program on the agricultural use of paper and sewage sludge: Oak Ridges Moraine protection; participation on the Uxbridge Brook Watershed Committee, the Uxbridge Pond Committee, and the Uxbridge Trail Commitlee (all municipal committees); tracking of various development issues affecting the local environment, and the support of new group formation around community and environment issues. Special events include: educational hikes; organizing high school field trips; ope, n houses with guest speakers on various topics; and public forums to discuss current affairs. The UCA also provides speakers on a variety of environmental topics to local schools and community organizations, i ....... ATTACHMENT # Grant Ap_plicatlam Durham Region Trans Canada Trail Project --- page 3 The UCA is a local citizens' organization whose core functions are largely carried out by volunteers on various committees. Participants come from a wide range of social and occupational backgrounds, including both women and men, young and old. UCA has r~,pproximately 135 individual supporters and a volunteer executive committee of six individuals. Two to four public events are held each year, which are typically attended by about 50 people. A "Hoot' and Howl" full-moon hike (January 2001 ) and "Living with Wildlife" (M.~roh 2C~! ) are examples of educational events that drew a wide range of interested ;t',~¢l~,~lees fi'om the community. The "Hoot and Howl" full-moon hike featured a wildlife expert, '.!."-~ :-;hr),.: ~d chili dir:~-,er in addition to the hike. you reach out to those members of the community who) are isolated not tra~IHonally been Involved in the activities your organization '";..~, pubiic ovents are an excellent means of reaching out to isolated and traditionally ~,,..,olved community members. UCA events are entirely free and open to the entire :~,r:'~u~it,~ (not just members), and are advertised in local media in order to be as inclusive as :-s,ble Yr.'hen planning special events UCA also offers shuttle service to those isolated ar~,;i?~r witi~otJt mesn~ of travel. UCA members are spread out among the urban areas, vi!!39es, hamlets and rural areas of Uxbridge and surrounding areas. The newsletter serves an important function of outreach and communication amongst this dispersed community. The UCA has also undertaken the distribution of educational material or~ the Moraine by "poStal · ,va!l? twic,-_- i~'~ fi~e laet year to every household in Uxbridge Township. ~. What other groups do you work with? U'.~.A has boon a member for many years in several environmental networking coalitions. ;t~ese include the Ontario Environment Network (OEN), the Durham Environmental Network (DEN), the Save the Oak Ridges Moraine Coalition (STORM), and the Oak Ridges Trail. A?,sociation (ORTA). These networks provide a valuable forum for exchange of information ,,'~r_l policy development Yhe OEN has 137 member groups, STORM has 24 member groups, and ORTA has nirte regional chapters, in addition to a large individual membership base. DEN is a Durham Region network established in 1991 which provides a communication link and services to about 40 groups, i ; ~Ct~, has also participated actively at the municipal government level through its membership :,~ various committees, currently including the Uxbridge Brook Watershed Committee, the .... ridge Pond Committee, and the Uxbridge Trail Committee. ATTACHMENT#~-x~ TO ?xEPOP-~' ±_~_~_~ ~/ ...... Grant Ap_~licatiom Durham Re,ion Tran~ Canada Trall Pr~oc~ -- Dafle 4 BS. In the last five years, what major challenges have you faced and what hoVe been some of your greatest achievements? In the last five years, t~e greatest challenge for the UCA has been managing the divers6 demands on the organization for participation in community issues related to conservation of the environment. This challenge has been managed by networking with other organizatiorm, recruiting volunteers, and where appropriate fostering the formation of new organizations (for evampie, the Uxbridgo Trail Committee, T~-~, r. reatast achievements of the last five years include: Helping to establish a collaborative for rehabilitation of Elgin Pond (partly funded by the Trilliur'r' Fo;:ndatlon see below). ~;pearq~eading the formation and operation of the Uxbridge Trail Commitlee to determine the route of the Trans Canada Trail through Uxbridge Township (the ,:,,:ten$~';r; of this proiect is the subject of this application). e Hosting a program to raise public awareness about the spreading of sewage and paper sludge ?c ~gricultural lands, B6. Have you received Trillium funding since 1995, either as a direct recipient through a collaborative or provincial organization? !-~elpin~! to raise public awareness about the ecological importance of the Oak Ridge~ ~toraine , .or In 2001, UCA was part of a collaborative which received a grant of $i04,800 over 24 m¢nths for the Elgin Pond Rehabilitation Project. (File No. 9911377). The grant wa~ .~ collaborative between the UCA, the Township of Uxbridge, Lake Simcoe Region Conservation Authority, ! ~'-:hridge Brook Watershed Committee, and Friends of Elgin Pond. _1© Grant Appllcatlom Durham Region Irons Canada Trail Project -- parle C. Your Proposal Cl. What do you want to do? ]'he Durham Region Trans Canada Trail Project has three main components: Implementation of the Uxbridge Trans Canada Trail Route selection for the Pickering/Ajax Trans Canada Trail Implementation of the Pickering/Ajax Trans Canada Trail :?~mponenf One: Implementation of the Uxbrldge Trans Canada Trail Negotiate further off-road access. · Identify and route possible loop and spur trails off the main trail. Erect and improve signage. Design, print, distribute and post electronically the route map. Develop an ongoing operation plan for the trail. Component Two: Route selection for the Pickering/Ajax Trans Canada Trail Form the Task Force. Inventory Route Opportuni[ies. Identify potential main routes from the Uxbridge/Pickering Town Line to the Pickering/Toronto border as well as possible loop and spur trails. Select the interim and optimum main route and loop trails. Component Three: Implementation of the Pickering/Ajax Trans Canada Trail Form Pickering/Ajax Trans Canada Trail Committee. + Confirm implementation strategy. · Obtain necessary approvals. · Erect signage. · Design, print, distribute and post electronically the route map. Develop an ongoing operation Plan for the trail. n] 3 Grant Application: Durham Region Trans Canada Trail Pro~ ~. Why do you wc~nt to do it? Who will benefit and how? Importance of tho Durham Region Trans Canada Trail Project: Tho Trans Cat, ada Trail ( ~ ;T) is a shared-use recreation trail that wiil eventuatly e×tend 17, 250 km through every province and territory in Canada. It will be the longest trail of its kind in the world. It is owned, operated and maintained by local organizations, provincial authorities, national agencies and municipattties, The formation of the TCT has been supported by about 1,500,000 volunteers across Canada. The TCT was conceived in 1992 and its expected completion date is the fall of 2005. About half of the trail is currently in use. The TCT enters Uxbrldge Township from the north-east along the former CN railway line fron~ Peterborou~,h and Lindsay. In 1999, the UCA obtained funding in order to organize a community Task Force which engaged in a consultation process to determine a proposed interim rou~e for the TCT through U×bridge Township. The Task Force carried out this task in i'-399-2000 ,R TCT donor pavilion was establi$fned on the trail route ~n Centennial Park in J~:i~ridge ii-, September 1999. The proposed route (about 20 km long) was formally approved p',/ Uxbr doe ¥ownstnip Council in April 2000 it~terest and need' Tine creation of the Tran$ Canada Trail in Durham Region will have a t;~ee-foidbanafit. First, trail use will promote physical fitness This linear recreation facility will be a Iow-cost measure with enormous payback in physical and mental well-being of the community. Second, the high-profile Trans Canada Trail will make Uxbridge, Pickering and Ajax significant tourist destinations, with important economic spin-offs for the hospitality and retail business sectors. Third, the trail will contribute to environmental protection and entrancement, in particular, protection of the Dufhns (.;reek Watershed. It is anticipated that the trail route wilt likely follow the watershec of the eastern tributary of Duffins Creek. People that will be affected' Statist'ca~ analysis has show.r' that most trail use comes from local inhabitants. The populations of Uxbridge, Pickering and Ajax in 2001 are 18,t00, 90,600 and 76,000, respectively, for a total of 184.700 residents wac stand to be the primary beneficiaries of a major new trail. However, because of its relative proximity, the trail will also become a major destination for day-trips and multi-day visits from the entire Greater Toronto Area. The reason for this is the truly awesome natural beauW of the areas traversed by the trail, and the large collection of publicly owned lands in southern Uxbridga and northern Picketing. These public lands primarily belong to Durham Region, the Toronto and Region Conservation Authority and the federal government (a large part of the former Picketing airport lands is being transferred to conservation purposes). There will also be synergy With other tourist attractions in the region, for exarnpte the York-Dur~nam Heritage Railway, which travels from Stouffville to Uxbridge. Gains inciude physical fitness for trail users, economic benefits for local business persons, jobs and sustainable development for the community, and protection and enhancement of the local environment. Eff.ctivene~s and continued b~nefit~: Linear recreation provides sustained social and economic benefit~ for the host community. The trail in Durham Region will provide a quality experience that will make visitors want to come back. The beauty of the trail and surrounding environs will be promoted through the maps and by word of mouth. With pa~age of tiao, lho trail will improve, as it is moved increasingly off-road. This is a world-class recreational amenity that can be created and maintained for an extremely low cost. , o1' Pickerin§ To Counclltol L.. Dale. 2~/111ZUUt lime IU Objectives: Gront Application: Durham Region Tran~ Canada Trail Proje.c"t --- p~ge ? Creation of a world-class recreation asset to encourage physical fi[ness. Demonstration of an effective community development strategy based on outdoor recreation and @n environmental ethic of care. Perpetual protection of a section of the natural environment in Uxbridge, Pickerin9 and Ajax, including the Duffins Creek watershed. D. Your Workplan: Project & Operating Funding D1, Will you bo working on your own or in partnership with others? The Durham Region Trans Canada Trail Project will work closely with the Township of Uxbridge, the City of Pickering and the Town of Ajax. In addition to the networking affiliates n~ted in B4, the Project will conduct outreach to various Pickering-based environmental groups, including Pickering/Ajax Citizens Together (PACT), Picketing Natur~flists, and Durham Cor~servation Association. The Proiect will also seek to involve community and ratepayer groups as well as the Toronto and Region Conservation Authority. 'fhese organizations wil! be invited to participate as members of the consultative Task Force. Organizations that do not wish to join the Task Force will have the option of being kept informed of developments on a regular basis. Uxbrtdge~based trail meetings will typically take place in the Uxbridge Township Halk Pickering/Ajax trail activities will take place at a mutually agreeable convenient and central location. ', i..~CA ~,ill I-,, uvid~ tl~ administrative and managenal component of the project [ICA lis used to managing medium-sized projects, and has had specific expertise in the primary activities of tl~e proposed project through previous experience with the routing of the Uxbridge section of the Trans Canada Trail. Through its extensive history, the Green Door Alliance has developed a wealth of experience and contacts in the Pickering and Ajax community. These contacts will bo vital in developing a sympathetic community base in Pickering and Ajax 'for development of the Trans Canada Trail. The Pickering/Ajax community will be involved and make decisions on the project primarily through the vehicle of the Picketing/Ajax Trans Canada Trail Task Force. These representatives will disseminate information through their organizations and networks, and the broader community will be kept apprised of developments through the media. Ultimately, the recommendations of the Task Force will be submitted to the three .municipalities .for review and approval. '. Grant A~_.plication: Durham Region Truns Canada T~ecf -- pBge 8 D2, HOW will yoU carry out thls work? UCA proposes to hire two project staff persons on a contract basis to manage and execute the nroject OR a part-time basis over the 84-week length of the project. They will be responsible !or all aspects of the project, but will report to the volunteer committees and Task Force,that ,,,,,ill be formed, as well as ultimately the project sponsors and funder. The commitment and active participation of the volunteer members of the committees and Task Force will be vital to the, ultimate success of the project. Meaningful community participation in the trail project wilt be necessary to build consensus around the route and ongoing role of the trail in Uxbrtd, ge, Pi.'-ckering and Ajax. F'lease note that Component One and Component Two will take place simultaneously, but (';omponent -[hree will follow Component Two, resulting in 118 work weeks extending over ~'~,~-,,.,eek calendar timeline for the project. Component One: Implementation of the Uxbrldge Trans Canada Tr'ail r";~' Reconvene the Uxbridge Trail Committee. !.~egotiate further off-road access. Select routes for pessible Iccp and spur trails off the main trail. Erect signage. Design, print, distribute the route map, ar'~d post it electronically. Develop an ongoing operation plan for the trail. Component Two: Route Selection for tho Ptckering/AJax Trans Canada Trail ~.;~ag, e One: Getting Started weeks] Identify key groups, stakeholders and interested persons. Form the volunteer Picketing/Ajax Trans Canada Trail -l~ask Force (with a one-year mandate to select the route for the traiI in Pickering/Ajax and to lay the ground work for the subsequent implementation and operation of the trail). Research and organize relevant and important information (maps, histoncai and background information, relevant plans from municipal/regional planning departments, etc.) Stage Two: Inventory Opportunities [12 weeks] investigate and map all opportunities that could support the Interim and Optimum trail routes and iccp/spur trails. Grant Application: Durham Region Trane Canada Ti'all Protect -- pa e,~,~ Identify property ownership (especially public lands), easements, unopened road a!lowancBs, etc.. tdent fy and analyze future development projects that could potentially impede or supporl a trail route. Identify natural features that will support trail development and sensitive natural areas lo avoid. : 2, fg.~e Three: Identify Potential Routes weeks] ~"'sntiry and discuss all reasonable broad trail corridors for consideration in Stage Four. ~+;_~te .[:.(:tential corridors (look at implementation difficulty, time frame, costs, etc.). Within the optimum corridor, evaluate possible variations along the route. .~t~ge Four: Select tho Be~t Interim and Optimum Route [t5 weeks] ~.~ ;;aseo on input and all factors to date, select the preferred Interim Route. identify desirable improvements to the Interim Trail, which will lead to the Optimum ,' oute over time. Develop guidelines as tips to maximize involvement and initiative with trail paFtners, ':urnmunity volunteers, and other involved stakeholders. Prepare a Draft and Final Report along with final maps. Component Three: Implementation of the Plckerlng/AJax Trans Canada Trail [:32 weeks] *' Form Pickering/Ajax Trans Canada Trail Committee (Reconstitute the Task Force with a one-year implementation mandate). Develop ~n implementation plan. Obtain necessary approvals (municipalities, TRCA, private property owners, etc.). Erect signage. Design, print, distribute the route map, and post electronioally, Develop an ongoing operation plan for the trail. Grant Ap_~llcafion: Durham Ra~lon Tran, Canada Trail Pro~ Impact and Sustalnability Fl. I$ there anyone else doing similar work? No other organization has proposed to carry out route selection and implementation for the Trans Canada -l'rail in Picketing/Ajax, or trail implementation in Uxbridge. The project will co;qtinue the work on the trail in Uxbridge initiated by the Uxbridge Conservation Association c,r~d the Uxbridge Trail Committee. The project will be carried out in the context of the provir~ciat and national coordination of the trail being conducted by the Ontario Trails C, 0L~nOil ;*'-! Trans Canada Trail Foundation. ;VIII this work need to be sustained In the future? If so, how will you do this? Components One and Three of this project inclC~de development of ongoing operation plans ~':, ',!',e trail in both Uxbridge and Pickering/Ajax. i rail operation (including maintenance and promotion) in the future will be a relatively low- ,._:c:,st project carried out prin'~arily by ongoing volunteer committees involving user group r~,¢~¥1bers established for that purpose. Special projects may ir~clude: re-release of the route ;~ps; major trail improvements such as bridges or boardwalks: and land or easement acq~aisition. It is anticipated that these special prOJects wouid be funded throt~gh a possible v~,riety of or, e-time grants from government or private funding sources. It is importar~t to note !i~Td there is strong support from the community and municina! governments for the project, ..-',*'-'n augurs well for future sustainability It is not possible at this stage to provide a budget for future tra~l operation, pending completion of ~ha route selection and the other aspects of the proposed project. Grant Applicattom Durham Region Trans Canada Trail Project -- paOe 1~_~ Reporting & Evaluati°n '~i~ Wh~t r~sults or outcomes do you hope to achieve by doing this work? :.i:.hort-term results of the project will be tangible. This project will result in the full h~nlementation of the Trans C~nada Trail in Uxbridge, as well as tile route selection and !mplementation of the trail in Pickering and Ajax. The route will be signed, and maps of the re:, ~tes will be available to the public. The project will involve about 30 community-based organizatione, and directly involve ,'r~!l~ntF~Rr t~,~k, force of ! L3 to 20 per~ons in each of Uxbridge and Pi~k~'i~§/Ajax. 7he Uxbridge Committee will meet at least three times, and the Pickering/Ajax Task Force is ~;:i')ected to meet at least six times. Estimated volunteer time commitment from 20 Uxbidge ;:ulunteers is 25 hours each, and 75 hour~ each from 20 Pickering/Ajax volunteers. Thus total .',':,~,~nteer c:emmitment is estimated at 2000 hours. ; i~.~a tong-tc.~rm results of the roll-out of the trail are very exciting. The trail will have important '-:i~ir~-offs for the three municipalities and surrounding regions. The creation of a world-class ~,~r:reational amenity will have incalculable benefits in term~ of improved health and quality of for local and regional trail users. In particular because of the high profile of the Trans ~.:;~nada -f rail, it can be expected to provide real economic benefits for hospitality and retail ":~.:$inesses in the three host municipalities. These economic benefits will build with time as reputation of the trail spreads, and as entrepreneurial opportunities are recognized. i!~.ally, lha trail will result in protection and enhancement of the natural environment. Faced :!-~ increasing demands for consumptive land use, Iow-impact trail use is preferable. How will you know if you are achieving these results? Evaluation surveys will be distributed to the committee and task force volunteers for all three ~:'.~T;ponents of the project, as well as primary municipal contac[s upon completion. These will ::r~h'ibute to an evaluation report for each of the three components conducted by staff. In 3ddition to a synopsis of individual evaluations, the evaluation report will include a general "oview of aclivities, the number and focus of meetings, as well as attendance, and media coverage. ATTACHMENT Grant A.p__pllcaflon: Durham Re~_lon Tran~ Canada Trail Project -- Budget & Financial Information ;~. AppliCation Budget Staff fees (1040 hours @ $30/hr) ........................ 31,200.00 CST (7%) .................................. 2,184.00 Travel (30 X 50km @ 42.5¢/km) ........................... 640.00 Photocopying ............................... 300.00 Printing (2 X 5,000 maps) ............................ 5,500.00 Artwork for maps ................................. 4,000.00 Trailhead signs ............................ 2.000.00 ~ distribution ........................ 2 i 0 0 0 I 0 0 Sub-total ............................ $47,824.00 overhead (t0%1 ........................... $4,782.40 Total ............................................. $52,606,40 ~. aluation of In-kind contributions: v'olunteer hours (2,000 hrs) ............... 24,000.00 Posting of map on municipal web sites ................ 2,00000 Contribution of municipal etaff time !3.~__X 50 = 150 hfs .~ $30/hr) .................. 4,,~00.00 Total cash value of in-kind contributions ............... $30,600,00 Other Funders for this Application :~ther funders have been solicited for this application. ~.. Other Funders of your Organization Laidlaw Foundation $15,000 granted for education on sludge-spreading on agricullural land. Contact: Bruce Lourj6 Tel: 416-964-3614 Grant Appltcatlonz Durham Re,ion Tranl Canada Trail Project 7- ;page 13 McCrea Peacock Four~dation granted for Oak Ridges Moraine directory and publication. :orltact: Lsura Mastrangelo 416-204-4082 '~(:Lean Foundation '~; ~:,O00 granted for O~k Ridges Moraine publication. 2ontact: Elaine M, Ka m ~r.-~.. ,,:, 416-964-6802 ?peclat Consideration are not seeking special consideration. .~onfirm that the information contained in this application is true and accurate to the best of · "-. knowledge , M Kock ;::',-~:~sident, Uxbridge Conservation Association RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That Report to Council CAO 01-02 concerning a Fire and Emergency Response Memorandum of Understanding bet~veen the City of Picketing and the Ontario Po~ver Generation, be received: and That Council authorize the appropriate officials of the City of Picketing to execute the Memorandum of Understanding attached as Attachment No 1 to this Report; and That a copy of this Report be forwarded to the Ontario Power Generation and the Canadian Nuclear Safety Commission. 022 PICKERING REPORT TO COUNCIL FROM: Ttnomas J. Quinn Ctnief Administrative Officer DATE: .lanuarv 8. 2002 REPORTN[;MBER: CAO01-02 SUBJECT: Fire Safety and Emergency Response Memorandum of Understanding Between the City of Picketing and the Ontario Power Generation File: CA 4300 RECOMMENDATION: That Report to Council ('.\() 01-02 concerning a Fire and Emergency' Response Memorandum of Understandini between the City of Pickcring and tine ()ntario Power Generation be received. 2. That Council authorize the appropriate officials off the City of Pickering to execute tine Memorandum of [Jnderstanding attaclncd as Attachment No. 1 to this Report. 3. Tlnat a cop>' of this Report be forwarded to the Ontario Power Generation and the Canadian Nuclear Safety Commission. ORIGIN: Canadian Nuclear Safety Commission condition of relicensing of PNGS-A requiring ()P(i to submit evidence that adequate arrangements are in place x~itln the City of Pickering for nmtual aid and coordinated fire response. AI JTHORITY: The Municipal .4 c'l. R.S.(). 1990 ;\)w/ear Sa/iely and ('onlro1,4 ct FINANCIAL IMPLICATIONS: OPG will cover the annual costs to the City for fire inspections, fire drills and ()finer fire and emergency response matters related to PNGS, as described in this M()tJ, including tine annual salary and bencfits for thc Citv's Emergency Response Coordinator (to at maximum of $65.000 per year). In 2002, the total costs to OPG for delivering the program described in the 1M()I; is S207.000 ($113,500 of internal costs to ()PG. and $9_3.500 that would be paid directly to the City). EXECIJTIVE SUMMARY: For many years, the City has had an ongoing interest and concern with OPG in the provision of eflL~ctive fire and elnergency response at thc Picketing Nuclear Generating Station. In part because of the City's concern, the Canadian Nuclear Safety Commission required as a condition of relicensing PNGS-A that OPG submit evidence that adequate arrangements arc in place with the City for mutual aid and coordinated fire response. Report to Council CA(_) 01-02 Sub oct: Fire Safety and [{mer~encv Response ~l()[' I)atto: .lanuarv 8. 2002 Page ~ furthcrancc o1' this condition, staff of thc t'itx' and ()Pti hax c prepai'cd a Fire Satktx and hmcrgcnc3 Response Memorandum ell iqdcr~tanding outlininu thc terms and conditions under xxhich tine C'itx and OP(} will address Ilrc :i~qd emergent> response issues at thc station. Ibc and a fire salbty plan. cop> of which is attached as :\ttachmclat No. 1 u~ this station and ,'tatters. In part because of thc Citx's on~oin~ interest and c{~cc~'~] i~a I]t'c salbtx and response at thc .joint iirc drill, l:ollouing thc imposition ,~I' this c,,~qdition, slai)' t~l' ()l>(i arid thc ('it\ cop> oI'xvhic{l is att/tOlled as :XItaclllllCIll ~{~. I to this Thc 7xl()[/ is divided into four sections a~ follox~s: lhe "umbrella" a,,Irccment, u hich explains thc c,,opcratix c xxorkin.g relationship between OP(} and thc City with respect Io 15re salL'u :~nd emergency response and outlines thc general terms and conciition5 of thc al~{'ccnacnt. 'lhe umbrella agreement would be signed on bclaalt'~,I'thc ('iu bx thc Xlaxor and tine Clerk and on behalf of OP(} by thc Vice President at l~N(iS and thc I)ircdor. Silo Support. The \¥urk Plan and Schedule (:\l,l~t'ndix :\). which pi'ox idc.~ details el'thc 2()()2 xxork plan of.joint actixilics bctuccn I>ickcring l:irc ~Cl-X icc> 213d PN(}S. Iht and thc Section Nlanagcr oft'irc }'rotcciio~a :~i I'X(iN. Ihe Financial Plan (Appendix B). xxhich pro\ides &tails of tile financial arrangements between OP(} and thc £'itx to supt~ort thc umbrdla agreement and uork plan. The Financial Plan xxouht Dc updated and signed each year by thc (':\() and tile Vice President at I)N( iN. The Fire Safety Plan /.kppendix ('). xxhicin pr~,xidc> details ,~i' thc lSrc 5:ltDtx' It is rccommonclcd that Council authori×c thc appropriate mc~laiciparl ,~I'ISci~l~ to execute tho t:irc and Emergent\ Response Memorandum of ['ndcrstancting. .,\ I-'l :\¢'l thltX'l': l"irc Nar'crv and t!mcr~cncv Response Nlcnu~randum of [~nclcrstanctin2 P, ctxxocn thc City of l)ickcring and thc ()ntario Power Ciencrati~,{n ,,~ Report to ('ouncil CA() 01-02 O Sub cci: Fire Safet~ and Emergency Response MOU l)~tc: .lanuarv 8. ['age 3 Prepared By: Approved' lmdorsed By: Thomas( IL Melymuk Division Head. Corporate t>~~,policy Th( J. Chief Administrative ()t'ticer Attachment Cop>': Director, Operations & Emergency Services Division Head, Corporate Projects & Policy Fire Chief Manaoer Buildino Services (C.B.().) Solicitor for the City Recommended tbr the consideration of Picketing ] City Council I ATTACHMENT# ~ TO REPORT# ~',~ ~ , -~ ~ Fire Safety and Emergency Response Agreement Document ] Memorandum of Understanding Joittt s'igttatoriex are ,lido'or ~['tlte t'iO' ~['Pic~eri~, t~tt I~,X'G~5' l'ice-Pres'ide~t Appendix A Fire Safety and Emergency Response %;ork Plan for 20112 Contents 'lhis Appendi× Dro~ides details the annual ~.", Ol'k Dian activities bctxxeen (?it\' Pickcrin~ and PN(iS tmd~r lcrms and conditions Memorandum of Understanding. ]'lie work plan is agreed to in November el'thc \ear Drier to \'car in \\hiGh work is lo be done. I ho '%ork Dian is prcDarcd and agreed to annually. The Work Plan effective date is l st JallLlitI"V 2002 Work }>lan term is I \ear. .loi~tt ,~ig~tatorie,~ (70' o. f l'ickerit~,W Fire ('hit:f & Sectitm MMr. Fire Protectiott Effective Dates 1 ,t ,lanuau' 2002 31 ~t l)ecember 2002 Appendix B Fire Safety and Emergency b',esponse Financial Plan for 2002 COlltents '1 i~is Appcndi× provi¢ic~ dct,liis ~>f [Jndcrst',tnding. is ]st .l~llltl;lI', 2~n~2 FiHancial }~]ai~] term l< i xcar. Joi/tt .~iA, mttorie~ ( 'it~' ~/I'ic~erittj¥ (' 1 (1 & I 'ic~, l're,sident F~ffective l)ates 1 ~t ,lanuary 2002 to 31 ~t i)ecember 200! Appendix C Fire SafeD' and Emergency Response Fire Safety Plan for 2002 Contents Pro,, ides details of thc lire safety arrangements at PNG,$ as rcquircct undcr lhe National Fire Code of ('anada (NFCC) and will re~krClme thc NI:CC and site documents as r'equit ecl. lu: /irc sal~'ty plan is ;lgreed to ir] ,'Nt)\ Clllher o[' tile Vi2[lr prior to tho car in which it is applied. Ihc lire Salktv Dian is rc'.icwed [llld ;.l,,recd to annually. 'the l:irc Naif'Iv Plan elTective date iS Ist .}al/tlal'v 2002 Fire Safety l'lan term is I year. .lei/t] .sig,/uttorie.~- ('itv o./'PickerDtg l.'ire ('hief .b'cctiott 31,&,r. I"ir¢ I'rotectiott Effective Dates l'~t ,January. 2002 to 31 ~ December 2002 ATTACHMENT# I TO REPORT#~/-:~' _//_ Fire Safety and Emergency Response Memorandum of Understanding Effective 1st January 2002 to 31st December 2004 2 of 3d ATTACHMENT #/~L._TO REPORT# Fire Safety and Emergency Response Memorandum ot' [;nderstandino Between the City ot' Picketing and the ()ntario I)o~ver Generation 1. Al]plication Dais Mcmorar~dum of [ !ndcrstamding (Nl()l') applies to fire salbtv, cnqcrgcncy response and cot)rdimtted lire tighting arrangements betxx cc~ thc City of l)ickct'ing (Pick(ring) and ()ntario l'oxxer (ichor]Lion Thc MOtJ recogni×os the significant benelit5 to bm gained by both pa~'ties in developing and maintaining closer ties to improve thc s~l~tx ()I lire Ii,gluers. thc Iocz~l commumty. Picketing Nuclear (;cnerating Station (PN(;S) and tiao gcncra~l public. 2. Purpose It ix understood that OI)(} ;_md thc (_'anadial~ Xucicar ~a~b~v C'o]nmi55io~ (CNSC) arc solclx protccti(m and emergency response. ~lorct~x ct. i~ it> ctccisio~ ~l' Sox ember 5. 2001 permitting site and ofl~site tiro and emergency response Ibrccs plan ~md xxork together clt~ctivclv. In l'urtherancc of the CNSC' dccisi(m. ~md m el'der tt~ clarii'x crud strengthen thc cooperative working relationstfip between ()Pti crud })icl<cri~ag. it is cxpprt,pri~tc tlml tlao two parties execute lbrmal N,I()[: concerning lire salary and cmcrgc~qcx rcsp~msc. 3. Mutual Aid Arrangements for ()[]-site and ()IT-site l(.mer~zcncies [?,oth l)ickering and PNGS have stfl~stantiaI I]rc t]ghting and emergent)response resources at ti~cir disposal. It is acknowledged that thc combined resource is a significant lbrcc that should be made available to help salbguard the community in thc ex'tnt o f a nmjor incident. It is also recognized that a m~jor incident, either on-site or oflUsite xxill tax thc resources of the respective fire and emergency crews either at PNGS or ~t the City of Picketing. tn the event of a n]t[jor oflLsite incident, ()t~(5 ~lgrccs to proxride :~ssist~mce to Picketing. if requested. ~md within the limitations of the Station ()per]ting Lie(nsc. lhis assistance (enid include personnel (c.g. drivers lbr OPG vehicles), equipmcn~ ~md supplies to support Picketing in their cf forts to control and/or mitigate an emergency. ('1 ? ATTACHMENT#,, / TO REPORT# PNGS is staffed xvith full time qualified emergency response personnel available 24 hours a day, seven days a week. Nonetheless, Picketing Fire Services will bc called to all lire events at PNGS to provide assistance as required. PNGS shall provide clearly marked access routes responding emergency vehicles and shall provide a security escort from the Brock Road guardhouse. 4. Emergency Preparedness As a host municipali~ to a nuclear power plant, the City of Pickering has greater obligations and responsibilities than many municipalities in dealing with emergency situations. In addition to the direct responsibility the City has in dealing with non-nuclear emergencies, thc City is required to provide assistance and support to others in thc event a nuclear emergency should arise. To support thc City's role and responsibilities in dealing with emergency situations, OPG agrees to provide almual financial assistance to the City for an Emergency Response Coordinator. The level of such assistance will be specified in the Financial Plan that is agreed to annually between OPG and Picketing (sec Article 6 of this MOU). 5. Fire Safety Plan (Appendix C) Section 2.8.2 of the National Fire (;{)de of Canada (1995) requires the preparation of a Fire Safety Plan in cooperation with thc tire services and other applicable regulatory authorities, in order to protect people and property from fire and its effects. To this end, OPG shall prepare a Fire Safety Plan that is consistent with the requirements of the National Fire (;()de of Canada. The Section Manager of' Fire Protection at PNGS and the Fire Chief of the City of Picketing shall jointly sign thc Fire Safety Plan. and the signed Plan shall be submitted to CNSC. A cop3 of the 2002 Fire Safety Plan is attached tbr information p3~rposes as Appendix C to this MOil. In order to ensure the Fire Safety Plan remains current and up-to-date, it shall be reviewed at least once a year and amendments shall be made as required. These amendments shall be approved by the Section Manager of Fire Protection at PNGS and the Fire Chief of thc City of Pickering, and submitted to CNSC. 6. Financial Plan (Appendix B) On or belbre the end of every calendar year to which this M()IJ applies, the Site Vice President of PNGS and the Chief Administrative Officer of the City o f Picketing shall approve a Financial Plan detailing the financial arrangements and commitments to be made between OPG and Pickering ibr the tbllowing year. The 2002 Financial Plan is attached tbr inlbrmation purposes as Appendix B to this MOU. 4 of 34 ATTACHMENT# ,' TO REPORT# 7. Work Plan and Schedule (Appendix A) On or belbre the end oi'every calendar ~ear ~ ~hicln this NI()[: applies, thc Section Manager of }:ire Protection at PNGS. and thc Fire Chict',,f thc ('iix t~f' Pickerin~ ~hall approve an mmual xx or'k plan and schedule detailing the .joint activities Picketing and ()1'(; propose to undertake fi)r the tbllowing year. This 2002 NVork Plan and Nchcdulc shall bc submitted each year to CNSC. The Work Plan and Schedule Ik~r 2002 is attaclncd lbr infi~rmatio~l purposes as Appendix A to this 8. Employees Notwitlnstanding any provisions or arrangements ct,ntaincd xx'ithitq this Ni()U. all lbo City of Picketing and all employees ol'thc ()~xtari¢~ P~xx'cr (}cneration shall remain of their respcctixc organizations, l:urthcrmorc, ali c,~llcctix c agreements and/or terms employment of tho respective organizations shall rcm'nih in full ik~rcc and cl'Ik'ct. 9. Liabilities OPG shall indemnit\' and save harmless thc C'itx' of l)ickering fi'om anti aMainst all claims, losses. damages, actions, suits or proceedings arisin~ out of this MOIL hadudin~M but not limited to anx involvement at PNGS. 10. Term of this Memorandum Suln}ect to tile tot'ms of Article 11 of tlai~ N i( )[ ~. this ilwiqqtq'andku12 shall continue in place for a period of three years, ending oil December 11.2()()4. 11. Termination of this Memorandum Notwithstanding tile provisions oI'Articlc 1{! ,~t'tSis hi( )[ '. citijet part) to this memorandum may provide written notice of intent to terminate this lltCl/ltll'[lllCiklIIl [t~ thc other party at any time..,k cop> of the xx'ritton notice of intent shall be 15rxxarctcd to thc CNN('. Immediately tkdlowing the expiry of 60 days alier such notice the NI()[' shall n(> longer bo in el'IL'ct. 12. Amendments 'l'lnis MOU shall not be changed, moditScct ¢~t' terminated except as provided t'{)r in z\x'ticl¢ 11 of this M()U. or by other instrument in writin~ sizned by both parties. 5 oF34 030 ATTACHMENT#_ TO REPORT# 13. Notices Any communication concerning this MOU shall be issued in writing and dclivered or mailed to the following addresses of the parties respectively: To the City of Pickering: To Ontario Power Generation: Corporation of the City of Picketing Pickering Civic Complex One the Esplanade Pickering, ON L1V 6K7 Picketing Nuclear 1675 Montgomery Park Rd. Pickering Ontario LIV 2R5 Attention: City Clerk Attention: Director. Site Support 1N WITNESS WHEREOF the parties have executed this MOU through their officers duly authorized on that behalf. CITY OF PICKERING Mayor Clerk Date Date ONTARIO POWER GENERATION Vice President Director. Site Support Date Date 6 of 34 ATTACHMENT Appendix A Fire Safety and Emergency Response Memorandum of Understanding Work Plan and Effective Schedule for 2002 January 2002 ~,, oF34 ATTACHMENT #__ / TO REPORT Appendix A Work Plan and Schedule Introduction Appendix A provides details oEthe annual work plan of'joint activities agreed between the City of Picketing and PNGS under the terms and conditions of this Memorandum of Understanding Authorization and Term of this ~vork plan Both parties authorize the work plan in November of the year prior to >'ear in which work is tO be done. The work plan effective date is 1 ~t January 2002 and thc xxork plan completion date is 31 st I)ecember 2002. Agreed Work for 201}2 Al. Annual Fire Safe~ Inspection An annual tire safety inspection of PNGS by City of Picketing }:ire Services staff is mutually beneficial. The City of Pickering will gain improved understanding of PNGS, its layout and its unique fire protection requirements. PNGS staff' will gain fi'om the observations, knowledge and experience of seasoned fire protection professionals. It is agreed that City of Picketing Fire Services staff will perfbrm an annual lire safety inspection of PNGS in conjunction with Picketing Nuclear Fire Protection Section according to thc schedule set out below. CNSC staff will be invited to participate in these inspections. Findings shall be documented in a report and any corrective actions shall be reported to CNSC staff and City of Picketing Fire Services. The site xvalk-through and inspection xvork is expected to take two weeks. Financial arrangements for the work are set out in Appendix B 1. The schedule for the 2002 inspection is as follows. Annual Fire Safety Inspection Schedule Site walk-through Draft report written & issued to PNGS Final report written & issued to PNGS Station Condition Records Filed Final report sent to CNSC & Station Records 6th May to 17th May 2002 24th May 2002 28u~ May 2002 31 ~t May 2002 31 ~t May 2002 8 oi'34 ATTACHMENT #~__ TO REPORT #L;~c~ ~,'- c ,__ A2. Annual Fire Safe~ Plan Reviews' Section 2.8.2 off tile National I:ire ('ode off ('~H~act;~ root[lites tb, c Dt'cpztraxtio~2 ol'a Fire Sal~tv Plan protect people al~d prope~qy t?on~ iirc ~xiad its el'iDcts. It is agreed that a joint annual rex iow off tile Fire salE'ix }'lan shall bc conducted. l~a order to c~st~rc tile t:ire Safety })la~ rcHa~tiias cit,'rent and up-to-date it sla~xll }~c rcviexvcd att least once per >'c~r rt~ct amendments mztctc ~ts reclt~ired. '['[]ese amendme~ats sixa~ll }~c ~tpprovcd [~x' tl~c t)ickcriz~g l:irc Services and 1),",/'(}5 stat'l'will .ioizart.x' ~'cvicxx tiao I'N(i5 [:irc %~tl~tx' isst~cd I~)i' apt>royal i~ l)ecembcr 2002 arid implemented on 1~ ,l~llltt~ti'v 2003. Tl~c review xx~rk is eXl>OCte¢t to take ~ti~t~I'oxi~x~ttol.x' I xxeck:. Annual Fi~'e Sat'etx' Plan Re,¢ie,,'v Schedule 2002 l:irc Sal'ctv Plan I),eviewcd Fire Sal'cty Plan Rcvised 2003 Fire Sat'crv I)la~ issued 2003 }:ire Saffctv Plan l~fl'ective Date 2003 Fire Sai'ctx })lan }3rid Date November 2002 November 2002 A3. Qnarterlx' Update Meetings In rCCogHitioH Off the large size and co~aplo×it.x' et'tho I~NCiS site. keeping tho Git>' of t)ickering [tire Services rtl> to date is of t'tmdttmc~tal importance to good xxorki~,¢ rclationshilos. To accomplish this it is agreed that PN(3S shall nicer once per MtxaH'tcr xxith City off Picketing Fire S ' , crwccs Senior Management to review lire [M'otcctio~ at t}~c ['N( i% Nile. [goth l>artics xxill klpdatc ATTACHMENT# i TO REPORT working level. An agenda will be issued one xveek ahead of the meeting. Agenda items for inclusion on the agenda will be submitted no later thm~ two weeks ahead of each meeting. Minutes of meetings shall be prepared and issued to both parties within one week following each meeting. Financial arrangements for the meetings are set out in Appendix B3. The schedule for the 2002 quarterly update meetings is as follows. First quarter Second quarter Third quarter Fourth quarter Quarterly Update Meeting Schedule Thursday 28th March 2002 Friday June 28th 2002 Monday September 30th 2002 Friday December 20m 2002 A4. Joint Evaluated Fire Drills It is agreed that City of Pickering Fire Services and PNGS staff will participate in 5 fire drills in 2002 to be arranged so that each of the five crews at PNGS and each of the 4 crews at Picketing Fire Services have thc opportunity to participate at least once. The purpose of these drills is to demonstrate the joint response of both organizations to a simulated m~ior fire at PNGS and to idcntif,v improvements to the response. Deficiencies will be documented in a report on each drill and corrective actions implemented. These drills may be conducted in cm~iunction with other emergency response organization drills. Performance of the City of Pickering Fire Services will not bc evaluated during these drills. The purpose of the drills is to evaluate PNGS response and to ensure that adequate procedures are ill place at PNGS to enable effective response by thc City of Picketing staff. Financial arrangements for the drills are set out in Appendix B4. The schedule Ibr the 2002 joint evaluated fire drills is as follows. Evaluated Drill #1 Evaluated Drill #2 Evaluated Drill #3 Evaluated Drill #4 Evaluated Drill #5 Joint Evaluated Fire Drill Schedule PNGS A Crew PNGS B Crew PNGS C Crew PNGS D Crew PNGS E Crew PFS Crew PFS Crew PFS Crew PFS Crew PFS Crew 10th March 2002 21 ,t April 2002 29th September 2002 27th October 2002 24th November 2002 10 of 34 AS. Ad','anced Fire Theory' & Joint lncidc~t Command ~l'rai~ing tine cveHt oC ~ major fire at PN(;S. si~ait~c~Hat cxte~'~a~xl resources ss'ill bc rcMuired. It is ~greed Tine specialized training and pro~rtm~s xxill },c selected to complcmcm thc skills a~d expertise of tine (?hiclL I)cpt~ty Chiel2 Training ()l'Ilcc~'. I'ia~too~ ('[aict%, (/atptai~$ ~H~d Shilk tdmergcncy ,Is ~l first step z\dv~mccd l~cideHt C'ommrtHd I i'iii~aix~5 ix scheduled zit tile *lilitarv l:irc School simulator ~it 13ase l?,orden. It is iigt'ccct that l~l~ttooI] CThicI% tS'om l~ickc¥i~5 t:irc Sub's'ices together xvi~h Shift Thc pl'ogr~m~ will bte opcl~ to trai~ain,g t~l'l]ccl-s Ii'om ( )}~( i-Nucle:i~' ~llqd I~t:N ~ts well as the ()hief. l)et~[lt5' C'hicI'~md Section Malinger Dire }%'otoctioi~ I'~N(iS. t.'i~zmci~l ~H'r~mgements for this training ~H'c set out i~ ,,\tot~exat_tix 12,5. 'l'he scl~cdtllc i't)r tilt TM ma~lagemCllt t)l' large-scale i~lcidcms durit]u All t')rogt'ams will be desigt~cd to imi3rox c tlqe xxor!<it~,~ lcxcl relationship betweei~ LTitv oC Pickel'ilig }:irc Services stal'C amd I)N(iS straiT. Advanced Incident Command Training Schedt~ie Base Borden Military Fire School Wit-st Thi~'d Qu:irter t:Otlrth (.)uat'ter * l)ates stDo.jcct to ccmllrmatio~ b;' Base Bol'dcta ATTACHMENT# t ,..TO REPORT A6. Special Training for City of Pickering Fire Fighters Additional training for City of Pickcring fire fighters in dealing with fires in nuclear power plants is mutually beneficial. ()PG-Nuclear will make the Westeyville Fire Training Field Site available tbr this training to the City on mutually agreed dates in 2002. In recognition of the need lbr better knowledge of the plant, PNGS has prepared a training module specifically lbr City of Picketing fire fighters. This was delivered starting Nove~nber 2001. Based on feedback from this course further courses may be made available or developed to address specific training needs of fire fighters and the PFS fire management team. Financial arrangements for the revicxv are set out in Appendix B6. PNGS agrees to make some or all of the lbllowing courses available to Pickering Fire Services fire lighters and their supervisory staff in 2002. Schedule of Specialized Training for City of Pickering Fire-Fighters Station Systems Training lbr Fire fighters ()range Radiation Protection Qualification Training Plant l.ayout Training Fires involving radioactive materials Electrical fires Wesleyville Fire Training Date to bc determined Date to be determined Date to be determined Date to be determined [)ate ti) be determined l)atcs to be determined A7. Access to Fire Marshal's Office Curriculum for PNGS Fire Fighters It is mutually agreed that ~q, proved standard approaches and techniques for lh'e fighting xvill beuefit both fire-fighting Ibrccs. Pickering Fire Services will identi~, thc partnership to thc Office of thc Fire Marshal. Assistance will be given to PNGS in quali£ying a master/trainer facilitator tbr the Pickering Nuclear site. Picketing Fire Services will assist PNGS in acquiring access to thc OFM officer development conrses through our partnership. Schedule for Access to FMO Curriculum for PNGS Fire Fighters PFS to identit~ Partnership Agreement to OFM. 28~h February 2002 Qualifying a Master Trainer/Facilitator for PNGS site BOth June 2002. PFS assists PNGS to access FMO officer development courses 30th September 2002 A8. Fire Services Management Development Training It is recognized that large nuclear power plants are not a normal feature of a Municipal Fire Response and provide special challenges to fire service management. To assist in improving the 12 of 34 ATTAE:HMENT# / TO REPORT#L-:~ ,~'-~: ~ ~mdc~'sta~di~g of ~:uclcar po\vet plant l~'e t>~'otectio~a issues it is ~greed tt~at mai~agcmem of both I'N(ii$ ~md tl~t: City of Pickeri~g Fire Services should jointly attend ti~'e protecti(m semi~zH's a~d co~l'e,'e,aces related to ~uclcaH' fire t0rotccti()~. set ot~t i~ ,,\ppe~nctix Schedule for Fire Services Man:lgement Development Training A9. Mutual Aid Arra~gements A 10. Eqt~ipment anti St~pplies cctt~ilomc~t aH~d sk~pplies shoc~ld be l't~llv co~n~p'~tit, ic. It is ago'ced tha~t, to the exte~t pt'atctic~tbic. C<lt~lwt~c~t amd .~upplies purcha~scd i~ 2002 shall be t't~lly compatiiMc with c,luil,~cint zH~d sttI~t~lics t~scd by 'thc Git\ (,1' t~ickering l~'ire Services. \\;l~cre ~cccssary cquipme:~t ptH'chz~scs lift,cie }~y PNGS i~ 2~)~ ~2 xx ill [nc ~'cx iexved [~x Pickc~'ing I:it'c %e~'viccs Stal'Cto c~st~re Cull comp~til~ilitv with equipmc~Tt t~scct },x tt~c ('itv. Scll2contai~aed I~rca~thii~g a~ppt~i'atus shall bc thc same aH~d air cyli~ders shall I~c i~tc~-c}~aH~gcatblc. ,.Xtl l~t'c hose Iht'cads ~md litti~gs st~all be compatible or adapters purchased to clqsc~rc tt~a~t zill t'icke~'i~g t:ire Ncr'vices hoses, t~ozzles a~d related equipmc~t are imcrcha~gea~lMc. \Vhel'e thc t>urchase of' :t ~ew item of ectuit3mc~t i iq 2t)()2 ma~x I,c r~t~tuaxllv be~eticial co~sidcra~tio~t sl~all be gix'e~2 to the joint tot, s'chaise oi' stroh cMt~il>mc~t to del'ray the cost to both parties. t:i~m~cial atrra~gemcnts l¢)r OClt~itomctat al~ct supplies ~'o set t~t il~ :\l~pct,di.x 1310. ATTACHMENT #_J___TO REPORT# All. Emergency Response Co-ordinator As host Municipality to PNGS, the City o£ Pickering has an increased level of responsibility in dealing with emergency situations that may arise. In addition to the direct responsibility the City has in dealing with non-nuclear emergencies, thc City is required to provide assistance and support to others in the event a nuclear emergency should arise. In recognition of these added responsibilities PNGS ~vill support the City's role in this area by providing funding as detailed in Appendix B11. Al2. Conclusion in summary the 2002 work plan and thc MoU provides for a high level of mutual aid between the parties and will assist in providing a strong 12mndation for continued productive working relationships between Pickcring Fire Services and PNGS. More importantly it provides the local community xvith access to additional resources from Ontario Power Generation Incorporated (OPGI) to deal with major incidents~ improved training for emergency response staff and confidence that public safety is assured at all times. The signatures below constitute agreement on the joint work plan for the year 2002. Signed Date Chief, City of Pickering Fire Services Signed Date Section Manager, Fire Protectim~ - PNGS 14 of 34 029 ATTACHMENT# Appendix B Fire Safety and Emergency Response Memorandum of Understanding Financial Plan 2002 Effective 1st January 2002 ATTACHMENT#. / TO REPORT Appendix B Financial Plan Introduction Appendix I3 provides details of the financial plan to fund joint activities agreed between tile City of Picketing and PNGS under the terms and conditions of this Memorandum of Understanding. Authorization and Term of this financial plan Both parties will authorize the financial plan in November of tile year prior to year in which work is to be done. The PNGS Site Vice-President and the City oF Picketing Chief Administrative Olt]cer (CA()) will be the joint signatories on behalf of their respective organisations. The financial plan effective date is 1 .t January 2002 and the completion date is 31 st December 2002. Financial Arrangements for 2002 BI. Annual Fire Safe~ Inspection The annual fire safety inspection of PNGS is expected to take approximately two weeks. To support City of Picketing Fire Services in conducting the annual fire safety inspection of' I'NGS in 2002 and preparing a report ol' findings a sum of $3000.00 will be paid to olivet staff and other costs associated with the inspection. B2. Annual Fire Safety Plan Review The annual fire safety plan review is expected to take approximately one week. To support City of Pickcring Fire Services in doing this work a sum of $150().1!(t will be paid to olivet staff and other costs associated xvith tile review. B3. Quarterly Update Meetings Four quarterly update meetings wilt be held on the Pickering Site as shown in the work plan. A sum of $1500.00 will be paid to oflkct staff and other costs associated with these meetings. Meeting room and other sundry items will be provided by PNGS at no cost to thc City of Pickcring. 16 of 34 ATTAOHM ENT #~__ n41 TO REPORT#~c ~/-~ ~ B4. Joint Evaluated Fire Drills Vive lire drills will be conducted in 21t()2 in c~,n. iunc~ion with C;itv offI'icL~ring f:irc Services as scheduled on the work plan as set out in :Xppcndix ,.X4. l o olTsct thc costs of stafF. Iklcl Ibr vehicles and other costs associated with P[:% participation in these ch'iIIs a sum ot'S 15{)0().()() will bc paid (Sg()()0.00 per drill). I~cl}'cshmcnts and meals lk)r t)}:S stalT taking part in these drills will be provided by PNGS on drill days. BS. Ad'vanced Fire Training for Platoon Chiefs & SERNI's Advanced tire training tk)r t)latoon Claict~. %t'RXl's :tad 5cuior }:irc %crvice ()flScers xxill be provided as scheduled on the xxork plan Iht' 2~)(~2 a, *ct out in &ppcndix/XS. Costs tcxcludinM 1~6. Specialized Training fl~r Cih' of Pickerin~ Fire Fighters Specialized training tbr City ot'Pickcring [:irc }:ightcrN will be provided as scheduled on the work plan For 2002 as set out in Appendix 0. (?osts {cxcludit~g salaries) associated with program development and delivery ($25000.()()) will Dc ftmdcd by })N(15. BT. Access to Fire Marshal's Office Curriculum for PNGS Fire Fighters qualil'yin[2 a ;xlastcr 'trainer/Facilitator xsil] bc i'tmdcd bx PX( iN. Il' ()I:NI oI]iccr development courses become '~vailable. anx costs ass~,c~atcd with sending PNGS staff'to these courses will be assumed by PN( iN. B8. Fire Services Management Development Training q'ravcl and other expenses for PFS staff to z~tleIqd ct*t~I'orcnccs, seminars and meetings related fire protection of nuclear plants will be 1Xmdcd by }'N(iN tip to $7500.()()in 2002. I'uncting xxill bc allocated to PNGS sta[Tattcnciing these events. Detailed costs lk)r specific are not ax ailablc at this time. B9. Mutual Aid Arrangements Mutual Aid arrangements tbr on-site and off-site emergencies xxilI occur as detailed in the Memorandum of Understanding and Appendix At). Mutual assistance will be on an as-required basis. Thc cost of any response to ail offt'-sitc clnergcnc5' is to bt: determined after the emergency. BI0. Equipment anti Supplies ] 7 off 3-1 I~ ATT~CHIV]ENT#., [ TO REPORT#L~ Compatibility of equipment and supplies betxveen PFS and PNGS is important. PNGS will ensure xvhere possible that all equipment and supplies used bv PNGS fire fighters is compatible with that used by PFS fire fighters. Should any incompatibility exist PNGS will correct the problem with its equipment and supplies to ensure compatibility. Joint and mutually beneficial purchases will be the subject of separate agreements. B11. Emergency Response Co-ordinator PNGS will fund tiao salaD, and benefits of all Emergency Response Co-ordinator fi)r tile City of Pickering to a maximum of $65,000.00 in 2002. This position is a City of Pickering employee. B12. Summary The Table 1 overleaf summarizes the financial arrangements to support the fire services agreement work plan in 2002. of ~4 18 " ./~TTACHMENT # i fl43 TO FIEPORT#c~c c/-~ ~: Table 1: Budget Summary Table t'or 2002 Financial Plan Budget Item Internal Costs Pa'~ment to : . _ _ Pickerin~ B1 /XIII~Llit] }:ire Inspection Ncrvice '- B2..,Sn,~ual F. ire Satktx' Plan Rcvicxv and :~?pi-oval _ ~ _ $1.~(.)5~ 51.500 B3. On-Site Qum~erlv Update Nlcctmg~ __ 51.500 ~ Sl.500 B4. Five joint evaluated fire drills ........ B5. Advanced Fire Training tbr t'l;~on~r~iCt'sand N[}t<~:7 -- 136. Specialized Training lbr City of I'ickcrin~ l:irc [:i~l~tcr's 137. Acccss to Fire Marshals' (~urriculum [ 1_8. PI:N Senior Managemcm attendance at I~rc conl'c¥cnccs etc. B9. Mutual Aid Costs Till)* 131(). t~quipmcl~t & Supplies [ - I Total i--$ i 1_~566-} $7.5(X) ' $935()(1 (;rand Total I $207.000 Thc .~' ~_~ atu 'cs ~ ~ s~,, ¥ ~ bcloxvconstitutc a~.rccmc~qt on thc }-i¥c Services :\~reemcnt Financial Plan lbr the xcar 2()02. Si~/ned l)ate CAO, City of t)ickerin~ Si~ned Date Vicc-I'rc~idcnt (1 4/~ ATTACHMENT.ff_ / TO REPORT # Appendix C Fire Safety and Emergency Response Memorandum of Understanding Fire Safety Plan 2002 Effective 1st January 2002 20 of 34 ATTACHMENT PICKERING NUCLEAR GiENERATING STATION REFERENCE PLAN Fire Safety Plan Summary Text INDEX 1.0 2.0 3.0 4.0 5.0 6.0 7.0 GOVERNING POLICY SCOPE DEFINITIONS PROCEDURE DESCRIPTION 4.1 Fire Prevention Program 4.1.1 Housekeeping 4.1.2 Control of Ignition Sources 4.1.2.1 Control of Smoking and Smoking Material 4.1.2.2 Hot Work Operations 4.1.3 Control of Flammable and Combustible Materials 4.2 Fire Protection Program 4.2.1 Passive Fire Protection 4.2.2 Active Fire Protection 4.3 Fire Emergency Organization and Responsibilities 4.3.1 Fire Department Liaison 4,3.2 Fire Emergency Response Organisation 4.3.3 Responsibilities in the Event of a Fire 4.3.3.1 Site Management 4.3.3.2 SERMand Emergency Response Teams 4.3.3.3 Fire Wardens 4.4 Fire Emergency Response 4.4.1 Initial Response by Person(s) Discovering the Fire 4.4.2 Response by Others 4.4.3 Response of Building Occupants 4.4.4 Response by Pickering Fire Services 4.4.4.1 Radio Communications 4.4.4.2 Outside the Protected Area 4.4.4.3 Response Inside the Protected Area 4.4.4.4 Firefi§hter Accountability System 4.5 Fire Drills and Training 4.5.1 Shift ERT Drills, Practice and Training 4.5.2 Building Occupant Drills 4.5.3 Site Drills 4.6 Fire Audits and Inspections 4.6.1 External Audits and Inspections 4.6,2 Internal Audits and Inspections 4.7 Amendments to the Fire Safety Plan 4.8 Review of the Fire Safety Plan EXCEPTIONS SPECIAL CIRCUMSTANCES ADDITIONAL DISTRIBUTION 3 3 3 4 4 4 4 5 5 5 6 6 6 7 7 7 7 8 9 9 10 10 10 10 10 10 11 11 12 12 12 12 12 13 13 13 13 13 14 14 14 ATTACHMENT # / TO REPORT#~J'/O,;, &,'- 1.0 GOVERNING POLICY Reference: NFCC (1995) Section 2.8 Section 2.8 of the National Fire Code of Canada (1995), respecting Emergency Planning, requires tile preparation of a Fire Safety Plan in co-operation with the fire department and other applicable regulatory authorities, in order to protect people, property and tile environment t¥om fire aud its effects. It is the responsibility of every occupant of Picketing Nuclear Generating Station (PNGS). both inside and outside the protected area, to ensure that this Fire Safety Plan is implemented. This will ensure that the danger of fire occurring is reduced to a minimum and that people, property and the environment arc protected from fire and its effects. 2.0 SCOPE References: iBuilding Fire Plan Drawings (Red Binders) Picketing Nuclear Emergency Response Mauual Part 2.0 - Fire Picketing Nuclear Conventioual Safe~ Procedure P-CSPM-8.7 Fire safety at PNGS will be achieved-through tile concurrent operation of lhree interrelated programs: · a Fire Prevention Program to ~ninimise tile risk of fire occurring · a Fire Protectiou Program to mitigate the effects of a tire should one occur · a Fire Response Program to ensure that all fires will be extinguished as safely and as quickly as possible Tile intent of this Fire Safely Plan is to ensure tile saFctv of all occupants of buildings on tile Pickcring Nuclear Generating Station Site (and their orderly evacuatiou in the evenl of an emergency) while having sufficient flexibility to enable staff to perform their regular duties. The Fire Safety plan comprises this summary text and the fi¢llowing referenced Pickeriug Nuclear Generating Stalion documents: · Schematic Diagrams of all fire zones at Pickering Nuclear (Building Fire Plans) showing tile U, pe, location and operation of tile emergency syslems of all buildiugs. * Pickcring Nuclear Emergency Response Manual 2.0 Fire · Pickering Nuclear Conventional Safety procedure (P-CSPM-8.7) Tile schematic drawings are provided in separate red binders and tbrm part of the approved Fire Safety Plan. These drawings are intended as a tool to assist in emergency operations, including fire-fighting operations. Major hazards are listed in order to provide advance warning to responding fire fighters of the hazards located in the fire zone. 3.0 DEFINITIONS Reference: NFCC (1995) - Section 1.2 Definitions Definitions of words used in this document are as listed in Section 1.2 of the National Fire Code of Canada (1995). 22 of 34 O47 ATTACH M E NT #_~__TO REPORT # (- ;~ ~/-c 4.0 PROCEDURE DESCRIPTION 4.1 Fire Prevention Program Thc prexci~tion of fires at Pickcrin~ Nuclear is thc kcvslonc oI'this l'irc 5alCtx Plan. l)rcvcnting fire occurrin,,= x~ ill assure thc salktv of all occtlpallts of buildina~, tm thc site with respect to fire. The emphasis of ail xkorkcrs, supervisors and mamtgemcnt ~hal] be placed tm thc prex ention of fires. 4.1.1 I 1 ousekeepin ~ References: l'ickering Station Reference Plan P-SRI'-1t.'2 l'ickering Station I~,eference Plan 1'-SR1'-4.29 l'ickcring Station Instruction t'-~1-{1.6 I'ickerin~ Station Reference l'lan I'-S Rt'- 1.18 l'ickerin~ Station Reference l'lan P-S R P- 1. I q In the interests of tSrc prevention ami saf'etx all a~c;ls ~i':~I} building> and qtructures covered by this Fire SRP-().72o~ltousckccping. Anx changestospaceusa~csi~rtlll,crcxicxxcdamiapprovcdaccordinglo Pickct-ing Station reference [)lan I)-NRP-4.29 on Ih-opcrl> Xlaaa~cmcnt and Space Administration xxithin the ()pcrating Mite Boundary". In particttlar: Ii,A( 'Il \V( )RKER shall be responsible ami accotmtahlc t~ Ihcir supervisors for eusurin- that their work m-ca is clca~ ami orderly and that the ctuantit5 ~d' c~,mbustiblo matct'i'als is minimised. StJl~ERVI%( )R<, :xt'c responsible and accountable to linc managcmcl~t t,, cnstu'c that thc xxork areas arc maimaincd clu:m and orderly. are responsible for: · Keeping stairv~avs, landings, hallv,'ax s alld exits clcau' oI ob~tr'uction ami combustible waste at all Keeping all doors to enclosed stairx~ ax s clo~od Keeping all lire doors closed Keeping access to all fire fighling cquipmem fi-cc fi'om obstr'uctiot~ at all times. 1 lousckeeping responsibilities for areas of lhe plant are as detailed in Picketing Station Instruction P-SI- 0.6 Station Organization and Responsibilities ami f'ickering ,Station Reference Plans P-SR]'-1.18 and P- NRI'-1.19 Organization and Respolxsibilitics. 4.1.2 Control of Ignition Sources Removal of all sources of ignition will help to ensure th.al fires do nol start, l lmvevcr, it is recognized that some ignition sources are required in order tt, operate and maintain a large industrial plant such as the Picketing Nuclear Station. ~4~ ;~'TTACHMENT# / TO REPORT#~:'/~ ~'/ To ensure that sources of ignition are minimized (to the point where lhex cio not pose an unnecessary risk the building occupants or equipment) the following controls have been established 4.1.2.1 Control of Smoking and Smokiug Material References: Smoking in the Workplace Act 1989 NFCC (1995) Subsection 2.4.2 Pickering Nuclear Conventiolml Safety Procedure P-CSPM-7.16 SMOKING IS PROIIIBITED in ALI. areas except: · Those specifically designed for the purpose Pickering Nuclear Generating Station shall comply with the Smoking in the Workplace Act and the National Fire Code of Canada (1995) Subsection 2.4.2 with respect to the coutrol of smoking and smoking materials. A Picketing Conventional SafeD~ procedure P-CSPM-7.16 details the smoking policy at Picketing Nuclear. 4.1.2.2 Hot Work Operations References: NFCC (1995) Section 5.2 Pickering Nuclear Conventional Safety Procedure P-CSPM-3.6 l lot work operations such as xx ekting, cutting aud grinding are the cause oflmmerous industrial fires. While it is rccognizecl that thc>c tq)crations involving hot work arc csscutial to maintaining plant and equipment, everx eltbrt shall hc made to minimize the fire risks associated wilh the pcrlbrmance of these operations. Inside thc protected area, the Shiti Supervisor is responsihlc tsr ensuring that thc hot work process is follow'cd and the Outage Manager holds this responsibilit> outsiclc thc Protected Area. To ensure that the risk of fire is minimized when these operations are carried out in Picketing Nuclear buildings and facilities, precautionary measures will be taken according io Picketing Conventional Safety Procedure P-CSPM-3.6 Ilot Work Procedure. 4.1.3 Control of Flammable and Combustible Material References: NFCC (1995) Part 4 Pickering Nuclear Conventioual Safety Procedure P-CSPM-7.19 l'ickering Nuclear Conventional Safety Procedure P-CSI'M-7.6 Pickering Nuclear has a program to minimize lhe quantity of flammable and combustible materials in the plaut and to control their storage. Picketing Nuclear will comply with the requirements of Part 4 of the National Fire Code of Canada in respect of these materials. Details for storage of such materials are located in Pickering Nuclear Conventional Safety procedure P-CSPM-7.19 Storage of Hazardous materials in Chemical Cabinets. Details for handling and use are located in f'ickermg Nucleai' Conventional Safety Procedure P-CSPM-7.6 Haudling and Use of Flammable and Combustible Liquids in the Workplace. It is recognized that Pickering Nuclear requires materials such as flammable gases and combustible oils to ensure proper operation and maintenance of the plant. It is therefore not possible for these materials to be removed entirely. 24 of 34 ATTACHMENT# / TO FtEPOF T#C ( 5,1ana~cr. (iardboard, paper and other similar lnatcrials shall bc con~i'ollcd bx minimizing rl~c quantity and providing approved storage containers for xxaste materials. Wood shall bc usc only xvherc ncccssar'~ and shall bc replaced xxi~h othor mm-combustible materials All combustible matcl'ials xxill bc hanctlcd and stored accordi~ l)ickerin~ Nuclear Col~Ven~iot~aI SalDtx lh-occdurcs P-('SPM-7.19 on Storage oi'Hazardous material> in Chemical Cabinets and P-('SPhl-7.fl }fandling ami [Sse oF Flalninablc and Combuslible l~icluids in the X5 orkplacc. In addition Picketing Station Rclbrcnce Plan P-SRP-4.29 on Property lll[lll[lgClllellt d]lCt SpliCe Allocation xxithin the Site lgounctarv shall be tblloxvcct. A station procedure has been established lo ensure that greasy oI' t)ilx rags (th'at may spontaneously colnbtlst) shall bc deposited in a receptacle ctcsi~cd tbr that purpose o:' ~hcx x~ ill be removed fi'om thc premises xx ill,out delay. 4.2 Fire Protection l'ro~ram l>iclxcring Nuclear(icnerating Station is protected bx pa<<ixc ISrc barriers (xxalJ~. separation 4.2.1 I)assivc Fire I)rotcction 'Ibc passive fire protection foature~; oi' Pickcrillc "<uctca~ 5hall bc maimaincd bx ci~suring lhal' · Fire doors arc maintained closed materials at all times. Special attention shall be paid to routes ol cgrc~,s sucl~ as stairxxclls to c]l,,ure that tilex are unobstructed. Exit signs shall Ilo clearly visible and illuminated as required. Changes t,~ space usage shall be reviewed and approxed to ensure no increase in ['irc hazard results. Fire damper> in x cntilation sx <terns shall be l egularly inspected. 4.2.2 Active Fire Protection Refereuces: I'ickering Nuclear ()peratino~ Manual ()M-1)14-'7141)11 l'ickering Nuclear Operatin~ Manual ()M-t158-714{}0 l'ickering Nuclear Operalin¢ Manual ()M-1~18-1t9075 NFCC (1995) Part 6 25 of '34 ATTACHMENT #_ TO REPORT Fixed and portable fire protection equipment is provided at Picketing Nuclear. These are described in detail in Operating manuals OM-014-71400~ OM-058-714{i}0 and OM-018-09075. All fixed and po~lable fire fighting equipment shall be maintained, checked, tested and inspected on a regular basis. This shall be accomplished at PNGS using a Work Management System to call-up pre- defined work to inspect ad maintain this equipment on a routine basis. These call-ups will ensure that legislated and regulate0' requirements are met. Fire alarm and detection systems are provided with alarms aud indicators that monitor the system condition 24 hours a day. Station fire alarm systems mouitored contmuoush' from tile Main Control Rooms. Station Management shall ensure that all activities required to meet applicable codes and standards related to fire equipment maintenance, testing, installation aud inspection are carried out at the required frequency. P, ecords of all tests on fire equipment shall be kept for a minimum period of 2 years aud be available for inspection by regulatory and other attthorities. 4.3 Fire Emergency Organization and Responsibilities Certain staff at Pickering Nuclear has kev fimctions under this Fire Safety Plan. The successful operation of this Fire Saf'~b,' Plan depends on the proper and coordinated functiouing of all these staff. 4.3.1 Fire l}epartment Liaison Pickeriug Nuclear shall dcsiguale one person to be responsible tbr the coordiuation and implementation of lhis Fire safety Plan. gl'his person shall be the primary station contact on fire safety issues at Picketing Nuclear. This person shall be the Section Manager, Fire Protection or delegate. 4.3.2. Fire Emergency Response Orgauizatiou References: Pickering Nuclear Operating Manual OM-018-09075 NFCC (1995) Part 2 In tile event of a fire at Pickering Nuclear Generating Station the organization shown in Operating manual OM-018-09075 Section 3.4 shall be assembled lo deal with the situation and to ensure the safety of the public and staff. Each function on tiffs organization chad shall have specific responsibilities under this Fire Safety Plan as detailed in Section 4.3.3. A second chart shoxving the list of persons in the Fire Safety ()rgauisation at PNGS is attached 4.3.3 Responsibilities in the Event of a Fire References: Pickering Nuclear Operating Mauual OM-018-09075 Picketing Nuclear Conventional Safety Procedure P-CSPM-8.7 Picketing Nuclear Emergency Response Manual OM-018-09011 NFCC (1995) Part 2 Pickering Nuclear Conventional SafeT Procedures manual P-CSPM-8.7 provides evacuation rcsponsibilitics of station staff under the national Fire Code of Canada Part 2. In addition the Pickering 26 of 34 hTT~OHMENT #/._L___TO REPORT Nuclear l(mergency Response Nlanual Of 8-00()1 ',-2 ] xi~cs derailed procedures of the actions to be taken bx station staff iii the event ora fire emergency. 4.3.3.1 Site Mana~oemenl lhe Fire Protection Section is responsible lbr enstn'ing lhat this Fire 5, albtv Plan is implemcmcd at Pickcring Nuclear. }he Fire J'roteclion Seclion is resp(msibk' Iof ensuring that personneJ ~x ho haxe suflicient training and experience to perlbrm their desigm~ed Function% fill tl~e cmurgcnc5 response positions, dcsigmncd ill Section 4.3 el'this Fire Sal'ctx J'Jall. ']'hc [:irc J)rotcclioll seclioll i5 rcspollsibJe t'o~' CllStlrill2 thai iSre drills are carried out with a fi'cquency that ensures all personnel are suflScienll5 o,mpetcnt It, ctmble their saJg cx'acuation t¥om any building in the excnt ot'a fire. Thc Fire Protection Section is responsible Jot ensuring adequate inle?'alion t,fal[ fire fighting resources ~hat are available, lhis xx ill inclttdc, as a minimum, cslablishin~ rcgttlar meetings with thc (;itx of Picketing t:ire ('hicF. or designate, ami a regulm protection equipment and hazards. 'lhe Sx stem Responsible Engineer is responsible for cnsu~'il~ l}lat all 15re protection systems and cquipmcnl are mamtnined according to thc prox isions et' thc National I:ire Code of C anadn (1995). Thc Sxstcm Responsible Engineer is responsible flu' writiug, of thc outage of any m~uor fire prolcction sx ~Icm. A m~jor oulage is eno that removes fixed 15re protection ti'om an area or zone of the station {i.e. isolation of a sprinkler or a deluge sx'sten~, loss el' several hose cabinets or the loss el'one or more t'irc Where practical this notification xxill be made prior u, thc sx stem being taken out el' serx icc and shall inlbrm die City of l)ickcr-ixg Fire Ncrx icc, · ]'he Shift Manager shall approx c ~}~e remox al lJom scrx ~ce of~hc system or part lhcrcof. Thc St';RM shall be notitqcd that a xxstcm, or pan thereof, i~ to bc removed from service An alternate fixed or portal>lc means of lire protcctitm ,hall t>e pi'ox idcd 'Ibc Shill Manager or delegate shall in,titutc 'a rcguta~ inspection and or fire areas aflbcled by the fire suppression qxq/cm tmaxaiiabilitx m such /'requcnc} as necessary to ensure satbtv. In special cases a continu,x~> fire xxatci~ xx ill be · ]he Shill Manager and SERM shall bc notil]cd xxhun thc l]rc prolection sxstem is returned to service. · The t:irc Protection Section Manager or delegate shall notil'x ti~c (.'iix of t)ickering l-irc Chief, in writing, prior to the installation eL and immediately upon rcmox al. el' any temporao barriers and restrictions to fire fighter access and egress. · lhe site management representative for ih'cs is the duty Shift Nlanager. This allows 24-hour availability of management staff. ATTACHMENT# 4.3.3.2 gERM and Emergency Response Teams (ERT) gERM The gERM is responsible for directing all fire fighting activities PRIOR to tile arrival at the fire ground of PFS. Upon arrival of PFS a unified incident command shall be established. The SERM provides a communications link bctween thc Shift Manager and the fire ground. The SERM provides support to PFS as necessary and is responsible for the radiation protection of all fire fighters. The gERM ensures dmt radiation dosimetry is issued as required to PFS fire fighters and is respousible ~'or the radiological protection of those individuals The SEI?,M is responsible for ensuring that the hazards of any system or equipment arc clearly identified to Picketing fire fighters. ERT The FRT will respond to fires, personal injury accidents, rescues and hazardous materials spills on site. ERT responds to incidents within the protected area but may provide assistance outside this area provide minimum complement requirements are maintained. ERT is responsible fi)r containing and controlling the area as directed bv the SI:~RM. In addition to providing first fire response, the ERT provides search and rescne and first aid services to station personnel. 4.3.3.3 Fire Wardens Fire Wardens are appointed and organized for Picketing Nuclear Generating Station. The organisation is detailed in Picketing Nuclear Conventional Safety procedures Manual P-CSPM-8.7. A fire warden network is established for all occupied buildings and offices at Pickering Nuclear. This network shall comprise a Chief Fire Warden, Senior Fire Wardens and a Fire Warden fi3r every 30 (approximately) building occupants. Fire xvardens shall be instructed in tile fire emergency procedures described by this Fire Safety Plan aud related documents before they are given any responsibility fi)r fire safety. Fire Wardens shall be available, on notification of a fire emergency, to fulfil their obligation as described in this Fire Safety plan and related documents. It is not necessary that }:ire Wardens be m the building fi)r which they have respansibility on a continual basis. Fire Wardens are responsible tbr ensuring tile evacuation of personnel from buildings to a safe assembly area in the event ora fire according to Picketing Nuclear Emergency Response Manual ERM 018-09011- 2.9.2.10 and 8. 28 o12'34 ATTACHMENT #. / 4.4 Reference: 4.4.1 Fire Emergency' Response i']mer~enc.x' Respm~se ~la~mal ICRM ()1 ~-I~t)~tl 1-2.1 Initial Response bx' Person(s) l)isc(~x'erin~ the Fire 'l'hc recltiired ~qzlic)lls to be takcl~ bx ~ [~ci so~a cti<cc,x crmg ~1 fire :tvc ',~> dct~ilcct ixa lLmergelacy Response Nlal~t~al ERNI ()I 8-09011-2.1. This cmev~c~cx rcsi3cmsc i~volxc~ ~Clelol/cmit~g tt~e appropriate emergency 4.4.2 Response by Others I:ollowi~g ~otilScaticm ora tSrc, either [~x ~i pcr'~(~i~ discovering the lire, or bx ~mtomatic alarm system. t~)lloxving st~ll'l' is rectuired to take /Xt~thoFizcd Nticlear ()l)er~tIoI' (:XN()) S}]il~ ()t~CF~lti~]g SupcrvisoF · Sro>rcs l)crsomacl l.,mc~'gc~c3 l(csl)o~se Manual 0l 8-()c?()11. 4.4.3 Response ~[ lluiltlin~ Rel't'rences: l~ickel'ing Ntlclear ('onventimml Sal'ctx l'F~cc{turc am~otmcemem Ill,il tZ~lloxx's it. Whe~l the btiildmg lire alarm activates i~ tlae .~Xcha~i~istra~ti<,~a I3ttiltli~g. Se~'vicc Wing. a~cl Modular Complex a~d oilier ot'tice areas, builcti~g t~ccu[~illt> siaa~ll ex ~ctta~tc ~hc buildiilg illld rc[>oi'l to their desiglmtcd assembly area. Fire warden,s sl~a~lI c~st~i'e ii,att l~crso~a5 rccluiri~g assist~mce a~'c :tssisted out of lhe builctmg ~lnd Ilaal all areas oflhe builcting l~:tx e t~eei~ [)et:iils ol'rcslatmscs to individual btlildi~ags oi~ ll~c t~ickering Nttclcz~F Nite itl'c >ct ot~t i~a ['-C'NI~M-8.7. All occupied bt~ilctmgs o~ site shall have an emcrgc~lcs: cvacuatio~ lal~l~a ~t~ctimc~tect i~a this 4.4.4 Response by Picketing Fire Se~a'ices 4.4.4.1 Rndio C~mm~unications Et't~ctive radio commmlications betweet~ sitc 1'~I4 I' iii/ct l'[:S is csscmir~I Ikon- tlac ct'lbctivc mam~gcment fire situations that may occur. To c~surc this tlac ~',,ll<~xx iiag lllcitstlI'C5 51xatll t,c ATTACHMENT# Radio Protocol Standard fire service radio protocol shall be used bv site ERT and the PFS at all times to ensure that only necessary communication takes place aud that messages comlnunicated by radk) are clearly conveyed and understood. The site ERT radio channel shall be used for emergencies and drills only. PFS Radio Communication Due to their high transmitter poxver, use of PFS radios is not permitted INSIDE Pickering Nuclear operational areas due to thc possibility oftrippiug reactors and/or turbine/generator milts. Picketing Nuclear Security shall provide 1)1:~< rcsponders with radios that operate on tile PFS frequeucics but have a reduced power output. ERT shall info,tm P}:% rcsponders of areas sensitive to radio interference where radios ~nay not be used. Cellular Telephone Communications Cellular telephone communication is subject to thc salne restrictions as above. Any deficiencies in radio communications shall be reported to the Fire Protection Section and urgent corrective action taken. 4.4.4.2 Outsiqe the Protected Area Buildings outside the prolected area are considered as general industrial buildings. These buildings are tile Projects and Modifications Complex. the [:ner[,v· o, Information Centre. The Modular Complex and Engineering Services Buildings ESB I &2. Access to Ihese buildings and structnres and equipment outside the protected area does not require Municipal lire lighters to wear radiation dosimetry badges since these are unzoued areas and are not access coutrolled. Fires outside the protected area will be reported directly to PUS by security. PFS should respond to the Brock Road Guardhouse south of the Traffic Lights at Brock and Montgomery Park Drive. The fire alarm panel for these buildings is located in the Brock Road (Suardhouse. This guardhouse is staffed 24 horn's a day. Security will provide an escort for the fire department to tile incident buildiug. Pickering ERT may respond to fire emergeucies in buildings and structures outside the protected area provided the station complement for emergeucy responders does not fall below minimum complement or at the discretion of the duW Shift Manager. 4.4.4.5 Response Inside the Protected Area Access to the protected area is also via lhc Brock Road (hmrdhousc. Access into the protected area requires all persons to wear a radiation badge l~)r measuring radiation dose. In the event of a fire alarm in the protected area I)FS will be called promptly. Fire Services vehicles shall report to the Brock Road Guardhouse south of tile traffic lights at Brock Road Montgomery Park Drive. Vehicles are required to stop so that each city fire fighter can be issued a dosi~netry badge. These badges are to be worn on thc inside buukcr gear at chest height ou the front of the body. Security will unlock Gate 3A and Gate 4 and will provide a Security escort to direct emergency vehicles to the appropriate staging area or directly to the site of the lire as required. 30 of 34 ATTACHMENT 7C, REPORT O55 I:ACI- will respond to lires ill all areas within the protected area. Fire tighting within the protected area shall be perlbrlncd by trained and qualified ERT supported bx Pt:~ fire tlghlers. Incident Command fi~r these emergencies shall folloxx a tmilqed command sn'ucturc xx here ccmmand of'joint fire fighting resources arc controlled by the Picketing Nuclear Stt<NI and thc [)lateen t'hiet'. Hok~ever lbo 1)lateen Chiet'wili haxc the authority to aSSulne sole inciJcnt command of thc t~rc ~rottnd shouht the need arise. Overall control of'station sat~tv remains xx ith thc Shi2 Nlamt~cr. An IiR'l' member will accompaiLx a learn or i~tdix idual lire fi~htcr. ()ther arranucmcnts lbr lighting tires max be used prox idcd that they arc mutuallx a~r'ced betxvcen t)~-5 and Pickerin~ Nuclear. Such N uc lear as required. In any arrangement for fighting fires, the ,~x ci¥icting consideration shall t~e ibc sat'crv of the public, fire fighters and pitm! personnel, lI~cictent ComImmd xx ill ~ustn'c that thi~ occur.,. I h,xvevcr, final decisions regarding imhlic sal'cty shall be made bx the sci~i~I' authori/cd per4ol~ ~)1~ ~hitt. 4.4.4.3 Fire Fighter Accountability System Picketing Nuclear (iencrating Station lire Ii~htcl acc~ttlntabililx sxstcms shall he compatible with used bx PI:F, 1o minimize the possibilitx ct'colltuNion. 4.5 Fire Drills and 'l'rainin,,.Z 'lo ensure the competency (d' all staI't' xx ith ctesi~m~lcd l'u~ctions tmdc~' thi~ t ire %afetv Plan and lo ensure that all aspects of thc l:irc Salolx Phm arc x iahic, r'cuui:~r drills Nh'all hc held. 4.5.1 Shift ERT l)rills. I'ractice and 'l'rainin,,1 Ax a minimuln, once per year. oath LRI' c~cw shall receive trainin~ t¢ rci'rcsh lire-lighting skills and [:~ach shill cycle (5 xxeeks), each shill EI~ I- shall iwarticlpatc i~a a ~ci~cdLiicd ,,l~c-dax practice. 4.5.2 Building Occupant l)rills and 'l'rainin,,Z At least ()liCe per 3,ear, supervisors shall rcvicxx the lire sal'etx prt~x ~sions of their building with their staff. %upcrvisol'S shall review this Fire Safety Plan and related ch)cumci~ts with new employees on their first day ofxxork. ~lhis will form part of'their orientation to Pickerinu Nuclear. Ncxx employees xxill be shown thc fire exits from the buildings in xvhich thex arc located, or in u i~ich tl~cx u ill t3e expected to work. Thcx xxill also hc shox~n the location oI'anx iit'c sal~ty equiplnCnt. New cmpb>ccs will he trained in the usc of fire extinguishers as soon as poN%ihlc. 4.5.3 Site Drills At least once per year tut each shift ER'I'. a I'ul I-~calc tire drill shall bc conducted xvilh the participation oF Pickering Fire Services as agreed ill appendix .\ el'the t:irc Serx ices ,:\grccmcnt. Fire drills nay include radiological implications. 4.6 Fire Audits and Inspections To ensure that legal compliance with fire safety standards are maintained tile Pickcring Nuclear Site will be subject to regular audits and inspections. As a minimum anv audit or inspection shall ensure that any deviation from the requirements of tile National Fire Codc of Canada are brought to the immediate attention of site managemeut for corrective actiou. 4.6.1 External Audits and Inspections Pickeriug Nuclear is subject to audit in all areas of operation. Findings related to fire prevention. protection and response shall be reported to the Director, Site Support or delegate for immediate corrective action. Site management shall prepare a plan to address all fire-related issues raised as deficiencies in these audits. Fire Officials shall be granted escorted access to any area of'the plant, except where this would contraveue tile radiation protection regulations, to carry out fire safety inspections. Deficieucics reported to the Director, Site Support shall be available to PFS npon request. 4.6.2 Internal Audits and Inspections Pickcring Nuclear ihcilities shall be inspected periodically bv OPGN auditors and Section Mauager. Fire Protection and tile Chief Fire Official from PFS or designate. This will help ensure compliance with tile National Fire Code of Canada and to cusure that persoual safety and property conservation measures are iu place. A report of findings will be issued to tile Site Vice-President or delegate. 4.7 Amendments to the Fire Safety Plan The City of Picketing Fire Chief shall review amendments or additions to this Fire Safety Plan before any chauge goes lute effect. Amendments to Picketing Nuclear Internal documents referred to in this Fire Safety Plan will be available for review bv the Ciu, of Pickering Fire Chief: 4.8 Review of the Fire Safety Plan Il is important that this Fire Safety Plan is maintained up-to-date. To ensure that this occurs, Pickering Nuclear Site Management aud Picketing Fire Services shall review it regularly and jointly. As a minimum this Fire Safety Plan shall be reviewed: · Annually as agreed in the Fire Services Agreement OR · At such frequency as mutually agreed by the City of Pickeriug Fire Chief and tile Site Vice President OR · Prior lo each occasion when any major building or development becomes operational. 32 of 34 5.1} Reserved 6.0 Reserxcd EXCEPTIONS SPECIAL CiI~,CUSIST.\NCES ATTACHMENT #_2 7.0 ADDITIONA I., I)ISTRI B [ITION Pi:S 3 copies (;NSC - Picketing Nuclear (2 copies) CNSC - ()tta~¥a (2 Copies) ATTACHMENT# Picketing Nuclear Generating Station Fire Safety Plan The signatures below constitute agreement on the Fire Safe~' Plan lbr the Pickering Nuclear Generating Station Site ibr the 3,ear 2002. Signed Date Chief, City of Picketing Fire Services Signed Date Section Manager Fire Prolection 34 of 34 RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That Legal Report L 26-01 regarding/,and ]4cgrwralu,~ Re./orm AcI ]?.S.(). 1990, c./~. 4, be received; and That a bv-law be enacted to authorize the Solicitor tbr the City to execute bv electronic means any documents requiring registration or' agreements, bv-la'~vs, transfers, releases, etc PICKERING REPORT TO COUNCIL FROM: John Reble Solicitor for the City DATE: December 4. 2001 REPORT NUMBER: L26-01 SUBJECT: Land Registration Rq/brm Act R.X O. 1990 c.L. 4 Teranet Electronic Registrations File: L1113 RECOMMENDATION' A by-law should be enacted to authorize the Solicitor for the City to execute by electronic means any documents requiring registration of agreements, by-laws, transfers, releases etc.. ORIGIN: Land Registration R¢/'orm Act R. X O. 1990 c. L. 4 AUTHORITY: Land Registralion R¢/brm Act R.S. O. 1990 c.L. 4 FiNANCIAL IMPLICATIONS: None EXECUTIVE SUMMARY: Part III of The Land Registration R¢/orm Act (LRRA) was amended in 1994 to create the authority and establish the framework tbr electronic registration of land title documents. The kev concept of the amendment provides that an electronic document that creates, transfers or otherwise disposes of an estate or interest in land is not required to be in writing or signed. Registration occurs electronically, which eliminates the need for solicitors or their agents to personally attend at the Registry Office. The software for this programme has been installed in the Legal Services Division to enable land title searching and eventually the registration of documents electronically. On June 20, 2001. the electronic land registration system was introduced to Durham Region on an optional basis. The Ontario Regulation mandating electronic registration in this Region is scheduled for Feburary, 2002. BACKGROUND: Part III of The Land Registration Reform Act (LRRA) was amended in 1994 to create the authority and establish the framework for electronic registration of land title documents. Report to Council L26-01 Subject: Land Rej,,ist~'alion Rg/o~'m ,4el R..S'. ~2 ] 9~; c'. £. 4 December 4,2001 Page 2 [12 .lu~c. 2001. the electronic lzmd registration2 sxstc~q x~ais i~troduccd oi~ am optio~al basis i~n Dt~'ham t,(egion. A seco~ad ~'cgulatio~ rcctk~irix~: thc IqaakSc~'it> of I)urham P, egi<m [_a~d Titles docLmne~ts is scheduled for }:ebrL~arx. Thc electro,nit lm~d rcgistratio~ system is am all-electric, paperlcss lzmd registration sxstem. l)t~cumc~ts a~re created, submitted a~d ma~i~qtai~ed in elcctro~ic lbrm. Electronic documents do ~o~ haxc to be produced or printed ira pt~pc~' to haxe legal eI'I'cct, t~lectronic documents rel~ oH e~2crypeted electronic signatures idclati/'>'i~qg thc party submitting t}~c document lk)r registatio~. f4.egistratitm occurs electronically, xvtaich climi~tates the need tbr solicitors or their agents to personally atte~qd at a [.and Registr> ()I'I~cc. %pecil~c legislation altoxvs m~t2icipalitics t~ cm~ct :md re,'istc~'~ x'z~'ic)t~s: _r,:cmems.~,.f, · transl'crs. {~x- lax;s, o~'ders et' certificates. \Vhile each Act has spcciI~c implcmc~qtaxtio~ proccdt~res Ikon' thc c~ttctmct~t oI'bvlax~s, orders etc.. all reclui~'c ~'euistrzitioi2 oza title to become eI'l'c'ctix e. Thc t~c~_ulaitio~as and Orders prescribe what i~ni'ormzxtio~q is ~'cquircd i~ a documc~t and those documcms \\here a statement of law is reqt~ircd. Thc Xla~x o~' :m,t ('lcrk xx ill no longer execute the [.a]~d t~cgistr> documents. There xx ill bc z~ stzitcmc]at of latxx mzidc Dx thc Solicitor tk)r thc City tt~c electro~aic sxstem will o~alv permit rezistrt~ats with thc proper zlk~thoritv and an active Law Society of [ 'pper Canada member to coral>icrc these law statemc~ats. C'olaseMucml.x. where a transactio~ relatm,g to aiwa\ [~ropcrt> hals bcc~a ttcithor'izcd [~x the Council of Ibc C'orporatioll of thc Citx of t)ickering, thc SolicitoY Ik~r thc ('it\ maxx execute bT electronic mea~s all\ doctm~ents reqt~ir'iing Yegistrt~ticm tha~t ~'cl:ttc it, thc sz~id tI'[lllsCiCliOl2. It ~s recommended that Cotmtzil c~az~ct t~ bx-lz~xx to atutho~'i×c thc Soli~'itoz' Ik~r the City to execute b> elcctromc means any docume~ts t'ectui~'i~g re~istration~ of ~ j'tzcme~ts.~L, · b.x-iax~'s, transfers. releases etc. A'I'TA('HMENTS: 1. [)raft }3v-laxv t~repared Bx': Jodv Parsons JEP ~\ttachme~at Copy: ¢ThieI'Administratixe ()I'l]ccr Approved, Ii~dt)/4~'~l f?,v: .loire l~.eble Rccommc~ded t'or the considcratio~ of [~ickcr-mg Citx C'ou~cil ~l 'I'}K~as J Quin~ Chief Adminis~ccr THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law respecting the execution of real property related documents by electronic means. WttEREAS Section 21 of the Land Registration Reform Act, R.S.O. 1990 c.L.4 provides that electronic documents are not required to be in writing or to be signed; AND WHEREAS section 40 (4) O.Reg. 19/99 provides that a document prepared by a person on behalf of a party is deemed to have been made by that party; AND WHEREAS it is deemed expedient to authorize the Solicitor for the City to execute certain documents by electronic means. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF TIlE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: Where a transaction relating to any property matter has been authorized by the Council of the Corporation of the City of Pickering, the Solicitor tbr the City may execute by electronic means any docmnents requiring registration that relate to the said transaction. BY-LAW read a first, second and third time and finally passed this 21st day of January, 2002. Wayne Arthurs, Mayor Bruce Taylor, Clerk Lll13 RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That Legal Report L 01-02 regarding Road Closing and Conveyance of City Lands, be received: and That a resolution be passed authorizing the Solicitor for the City to commence the process of stopping-up and closing those parts of Lot 31, Concession 1, Pickering, designated as Parts 1 and 3. Plan 40R-20797 for the purpose of conveying the lands back to the abutting ox~-ners for nominal consideration. PICKERING REPORT TO COUNCIL FROM: John Reble Solicitor for the City DATE: January 2, 2002 REPORT NUMBER: 1,01-02 SUBJECT: Road Closing and Conveyance of Citv Lands - Part Lot 31, Concession 1, Pickering designated as Parts 1 and 3, Plan 40R-20797 -File: RE0113 RECOMMENDATION: A Resolution should be passed authorizing the Solicitor for the Citv to commence the process of stopping-up and closing those parts oi' Lot 31, Concession 1, Pickering, designated as Parts 1 and 3, Plan 40R-20797 for thc purpose of conveying the lands back to the abutting owners for nominal consideration. ORIGiN: Written request from the abutting owner. AUTttORITY: MunicipalAct, R.S.O. 1990, c.M.45, s.297 and s.315 FiNANCiAL IMPLICATIONS: Advertising, Appraisal, Survey Costs and Legal Fees and Disbursements (Purchaser Costs) $2,000.00 EXECUTIVE SUMMARY: A request has been received from Barcana Consultants Ltd. tbr the re-conveyance by the City of those parts of Lot 31, Concession 1, designated as Parts 1 and 3. Plan 40R-20797 to the abutting property owners. In order to effect the re-conveyance, this portion of road must first be stopped- up and closed. Staff is in support of the stopping-up, closing and eventual transfer of this portion of road allowance as it is a land-locked parcel of land that has no value to the City. BACKGROUND: In 1966, the City acquired Parts 1 to 4, Plan 40R-20797 along Sheppard Avenue for future road widening purposes (as shown on mapping attached). When the ultimate design lbr Sheppard Avenue was established, these road widenings were no longer required by the City and in 1981 Council enacted By-law 1390/81 stopping and closing those portions laid out as Parts 2 and 4 and authorized the re-conveyance of same to abutting property owners for nominal consideration; when that by-law was enacted, Parts 1 and 3 were not considered and ultimately remain dedicated as public highway. As the Part 1 and 3 lands are landlocked and provide no purpose or value to the City, staff is in support of stopping-up, closing and re-conveying them for nominal consideration as was done with the Parts 2 and 4 lands. Report to Council L01-02 Sub eot: Road Closing and Conveyance of City Lands January"._, 2002 Page" As the subject lands are dedicated as public hi~hx~a.x, thc process to stop-t_q~ and close them must be done prior to their con\trance, which process is ?vcrned by thc Nlunic~pal Act and not tlnc Sale of Surplus Land Policy. Staff requires approval I?om Council in order to advise all agencies and provide "Notice" to the public that thc subject land> arc being stopped up and closed prior to the bv-Iaxv being enacted. Staff' will report back to Council to haxc the lands declared surplus upolq completion of the road closing process. Council slnould pass a Resolution authorizing_ the Solicitor I'~r the Citx to commence the process to stop-up and close, ibr the purpose of sale. those Parts of Ix~t 31 Concession 1. designated as Parts 1 and 3. Plan 40R-20707. A]'T:\¢'t tNIENTS: l. i~ocation Xlap:\. 2. I.ocation \lap B. Prepal'cd Denise Bye .,\ pproved ,, 2Zndo~d ) ,lolan t?,cbie-~ J E P: .~ttachments Copy: Chief Administratix e ()filter City Clerk Director. Planning & I)evelopment Division Head, Municipal Propcrt> & Engineering Recommended ibr the consideration of Picketing ] City Council l'~om~. Quinm ~iefXdministrak~ O~2~Jcr ] Location Map A ~ C.N.R. SUBJECT I . PROPER~-- SHEPPARD AVENUE ,, o ~~]~ ,' _--  ROUGEMOUNT DRIVE ~ - O a I 6 o City of ~ickerin~ ¢lannin~ & Developmont Depa~ment [~ ~o. BTC k0~-02 DAT[ dA~ 2, 2002 City of Pickering Planning & Development Department FILE No. RTC L01-02 ii i DATE JAN 2, 2002 RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That Legal Report L 03-02 regarding Road Closing and Conveyance of City Lands, be received; and That a resolution be passed authorizing the Solicitor for the City to commence the process of stopping-up and closing those parts of Lot 28, Range 3 BFQ Pickering, designated as Parts 1 and 2, Plan 40R-XXXX for the purpose of re-conveying the lands back to the abutting owners for nominal consideration. PI-CKE REPORT TO COUNCIL John Rebte Solicitor for tine City DATE' January '~ '~00'~ REPORT NUMBER: I~03-02 St ;BJti('rl': Road Closing and ('onvexance of Citx l.ands - Part Lot 28. Ran,,e; BFC. Pickerin~ designated as Parts 1 and 2. Plan 40R-XXXXX - File: RE0115 RI!COMMENDATION: A Resolution slnould be passed authorizing tine Solicitor for the City to commence thc process of stoppin?up and closing those parts of I~ot 'S. Range 3 BFC. Pickering. designated as Parts 1 and 2. Plan 40R-XXXX fbr thc purpose of rc-conx%ing the lands back to thc abuuin~ ox\nors Ibr mmainal consideration. ORI(ilN' Written request from thc abuttin,~ ox~ncrs. AUTHORITY: :~hmicipal.4cT R.S.O. 1990. c. Xl.45. s.207 and s.315 FIN AN (' IAi. IM PLI( ATION N: Advertising. Appraisal. Survey ('osts and I.egal t:ccs and Disbursements (Purchaser Costs) 52,000.00 Ii!XISCUTIVE SUMMARY: A request has been received from thc oxvners abutting a portion of road alloxvance along Sheppard Axcnue tbr the re-conxevance bx thc ('ltv of those parts of I.ot 28. Range 3 BFC, designated as Parts 1 and 2, Plan 40R-XXXX. in t~rdcr' to cI'iSct thc re-conveyance, this portion of road must first be stopped-up and closed. Stat'I' is in support of the stopping-up, ch)sing and transI'cr of this portion of road allov,'ance as it rs no lorn,er= the City's intention to widen Sheppard Axcnuc at this location. BACKGRO[ *ND: In 1967. the City acquired Parts 1 and -' Plan 40R-XXXX along Sheppard Average lbr future road widening purposes (as sho~vn on inapping attached). \Vhcn tine uhimatc design fbr Sheppard Avenue x~as established; it was determined that the road x~idenings x~crc no lon,,er required bx the City. :\s the subject lands are dedicated as public highv~ay, the process to stop-up and close them must be dc)nc prior to ttneir re-conveyance, whicln process is m>verned by tine Municipal Act and not the Sale of Surplus I.and Policy. Staff requires approval I'r~om Council in order to advise all agencies and provide "Notice" to the public that the subject lands are being stopped up and closed prior to Report to Council L03-02 Subject: Road Closing and Conveyance of City Lands Januarx' 2. 2002 Page ~ the by'-law being enacted. Staff will report back to Council to have the lands declared surplus upon completion oi7 the road closing process. Council should pass a Resolution authorizing the Solicitor for the Citv to commence the process to stop-up and close, for the purpose of sale, those Parts of Lot 31, Concession 1, designated as Parts l and 2, Plan 40R-XXXXX. ATTACHMENTS: 1. Location Map A. 2. Location Map B. Prepared By: Approved ,'_~ By: Denise Bve / John Rebl~-- DB/JEP Attachments Copy: Chief Administrative Officer City Clerk Director, Planning & Development Division Head, Municipal Property & Engineering Recommended for the consideration of Pickering City Council , _~-----~----Z'~'-~ 1/ I I ricer Location Rap A SQUARE WOODR~ STROUDS LANE LANE STROUDS WINGARDEN ORES. HEDGEROW , AVEN U E JACQUELINE WELRUS STREet EDGEWOOD Z ROAD COUrt AVENUE SHEPPARD AVENUE ...... PROPERTY~ ,, ~ roAD 1DUNrAIR s~. [ ; ~ HILL DRIVE BREDA AVENUE City of Pickering FILE No. RTC L03-02 SANOK ~- Planning & Development Department IDATE JAN 8, 2002 REPORT TO COUNCIL FROM: Bruce Taylor, AMCT. CMM City Clerk DATE: December 6. 2001 REPORT NUMBER: CL 54-01 SUBJECT: New Property Standards By-law RECOMMENDATION: 1. That the Report to Council CL 54-01 regarding the enactment of a new Property Standards By-law under the authority of the Building Code Act be received: and 2. That the draft Property Standards By-law attached to Report to Council CL 54-01 be forwarded to Council lbr enactment. ORIGIN: Enactment of amendment to Building Code Act in 1997 AUTHORITY: Section 15.1 of the Building Code Act, 1992 FINANCIAL IMPLICATIONS: Not applicable EXECUTIVE SUMMARY: The Province transtbrred the legislative authority for municipalities to pass Property Standards By-laws from the Planning Act to the Building Code Act in 1997. The new Property Standards By-law that is attached to this Report is a reflection of that new legislation. BACKGROUND: In 1983, the Province enacted a new Planning Act that provided for municipalities to pass Property Standards By-laws that would allow for Councils to set minimum standards Ibc the maintenance of all properties and buildings and to provide penalties for persons who do not maintain a property or building at the minimum standard. Report to Council CL 54-01 Subject: New Property Standards Bv-lax~ Date: December 6. 2001 Page 2 Council enacted Property Standards Bv-la~ 1834,'84 on May 7. 1984 and since that time this By- law' has been used a number of times to ensure that properties that did not meet the minimum standards of maintenance or that ~ere considered ansali: were brou,,ht= into compliance with the Bv-lax~. In 1997. the Province translbrred the authoritx Ibr enacting Property Standards I3y-law I'roll~ the Planning .Act to the Building Code ,Act. [his transfer of authority has required the enactment ora new By-law. however, the current Propcrt) Standards Bx-law remains eflbctixc until Council enacts a ney, By-law. Staff set out to prepare a new' Property Standards By-lax~ that would not onl) provide tbr the By- law to be passed under the new legislation but would also preside an indcpth review of the By- law. The By-law that was prepared by stall'was review, cd bx thc Propcrt.x Standards Committee in a series of meetings that took place over a sear. From that point, thc Bx-law' was reviewed bv a team of lau, Ters and staff'of the firm of Reblc. Ritchie. Green & Ketchison. Attached to this Report is thc new t)ropert3 Standards Bx-Iaw that contains all the Iieatures of tine current Bx-lax~ but has been enhanced in thc Ibllox~ lng x~avs: lhe enlbrccment and administratixc sections reflect the new requirements of the Building ('ode Act. Words or phrases that arc defined in Section 3 of the By-law are printed in italics lbr ease of reR:rence by the reader et'thc Bx-law. Many sections have been reworded to provide t~br more concise language Ibr the ease off persons, particularly tine public, who are reading the Bx-lax~. Sections have been rearranged from the old By-lay, to the ncxv Bv-lax~ so that thcs arc more logically grouped in subject areas. 'l'he problems associated with graffiti on COlnmercial buildings and abandoned buildings has been addressed in Section 25. Some standards that have been enhanced by other pieces of legislation or policies have been included in thc new Bx-lax~. The new By-law reflects easier enlbrccmcnt provisions in that ',vherc a property does not comply with the By-lay,. an Officer only needs to issue an ()rder to Comply as opposed to going through the lengthy process of issues a Notice to ('ompl} then an Order to Comply. As with the current B}-lav,. an ()rdcr to Comply is appealable to thc Propcrt? Standards Committee. The operative sections of the ney, Bx-law go from Section 4 to Section 126 as opposed to the current By-law where thc operative sections go from Section 4 to Section 172. This is a reflection of using more concise language and deleting superfluous sections ~hile at the same time keeping all the standards that are contained in By-law 1834/84. ATTACHMENTS: 1. Draft new Property Standards Bx-law Prepared Approved / Endorsed By: Bruce Taylor 07g Report to Council CL 54-01 Suhiect: New Property Standards By-law Date: December 6. 2001 Page 3 Attachments Copy: Solicitor for the City Manager. Building Services Manager, Bv-law Enforcement Services Recommended for the consideration of Pickering City Council ( 77 THE CORPORATION OF THE CITY OF PICKERING BY-LAVe NUMBER Being a by-law for prescribing standards Ibr the maintenance m~d occupancy of property within the City-of Pickering. WHEREAS pursuant to section 15.1(3) of the Building Code Act, S.O. 1992. c. _a. as amended, the Council ora municipality may pass a by-law for prescribing standards of maintenance and occuptmcy of property within the municipality; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CiTY OF PICKERING HEREBY ENACTS AS FOLLOWS: PART I 1. (I) SHORT TITLE This By,'-law may be cited as the "Property Stmadards Bv-laxv". PART 11 2. (l) (2) (3) DEFINITIONS AND GENERAL PROVISIONS The definitions as set tbrth under Part I of the Building Code Act, 1992, and the definitions as set Ibrth in Section 3 of this By-law shall apply to thc interpretation of this Bv-laxv. Interctzanueabilitv - V~'ords used in the present tense include the future: words in the masculine gender include the taminine and neuter: the singular number includes thc plural and the singular. Terms Defined - Unless otherwise expressly stated, terms shall, for the purpose of this section, have the meanings indicated in Section 3. (4) (2) Ternxs Not Defined - Where fern,s are not defined under the Act or the provisions of tiffs By-law. they shall have the meanings ascribed to them in the Building Code or. ii' not defined in the Building Code, they shall have ascribed to them their ordinary accepted meanings and such as the context herein may imply. Definitions Accessory Building - means any buildin~z or s~ructure which is separate from or attached to the main building on the properly on which Ix)th are located and the use of which is an accessory,- to that of the said main buildimz or properO' and shah include swimming pools, private greenhouses, patio shelters and carports. Basement - means that portion ot'a building that is partly' below grade, which has half or more of its height, mcasured from floor to ceiling above the average exterior l-~nished grade. O) (4) (6) (7) (8) (9) (10) (11) (12) Bathroom - means a room containing a bathtub or shower with or without a toilet and washbasin. Building - means, (a) a structure occupying an area greater than ten square metres consisting of a wall, roof and floor or any of them or a structural system serving the function thereof including all plumbing, works, fixtures and service systems appurtenant thereto, (b) a structure occupying an area of ten square metres or less that contains plumbing, including the plumbing appurtenant thereto, (c) plumbing not located in a structure, (d) a sewage system, or (e) structures designated in the Building Code. Cellar - means that portion of a building that is partly below grade, which has less than half of its height, measured from floor to ceiling above the average exterior finished grade. Dwelling Unit -means one or more habitable rooms occupied or capable of being occurpied as a single, independent and separate housekeeping unit containing a separate kitchen and sanitary facilities. Garbage - means the animal and vegetable waste, and related waste products resulting from the handling, preparation, cooking and consumption of food or drink. Good Repair - means good working order and maintained in such a condition so as to be free from any danger or hazard and not unsightly by reason of deterioration, damage or defacement. Ground Cover - lneans organic or non-organic material applied to prevent the erosion of the soil, e.g., concrete, flagstone, gravel, asphalt, grass or other forms of landscaping. Noxious Weed - means any weed classed as noxious by the Weed Con trol A ct. Nuisance - means a condition or use of property which causes or is likely to cause: a) a health, accident, fire or similar hazard; or b) an appearance or use that is out of keeping with or detracts from the appearance or enjoyment of neighbouring properties. Person - means an individual, association, firm, partnership, corporation, trust, incorporated company, corporation created under the Condominium Act, organization, trustee, or agent, and the legal representative of a person to whom the context can apply according to la~v. (~3) (14) 15) 10) 17) (18) (19) (2o) (21) Property - means a build/~o, or s~'t~cture or part of a hHildi~g or st~'Hcture, and includes the lands and pre~nises appurtenant thereto and all mobile Homes. mobile buildings, mobile structures, outbuildings, fences and crectiorls thercotl whether heretolbre or hereafter erected, arid includes vacant property. Public Property means land. pFemiscs and all outbuildings, l'enccs, steps, walks, walkwavs, driveways, parking spaces. erections, or pan of anv of them. located thereon whether hercto/bre or hereafter erected or constructed, owned by, leased to, or under the urisdiction and control oFany of: (i) (ii} (iii} (ix') (vii) (viii) tile City. or amy local board thereof: tile City of Picketing Public I~ibr~v Board: the PickcriH,g Hydro-Electric Commissioll: the Regional Nlunicipalit>' of Dt~rham or any board or commission thereof: the Durham Board cC t~ducatio~: the Durham RomaH Catholic Separate ScHool Board; the Toronto and Region C'oHservation Auttlority; thc Central Lake ()I~tatrio Coi~servatio~l Authority'. Roomin~ l._'~2it - means one or ~orc Habitable rooms with shared Cacilities, whicta are rented for gain. R. ubbish - mca~2s zmv combustible or no~2-combustible discarded or wz~ste materials except Salvzi~uc Yard - il~cludes ~ scFz~F) yrl~-r/..jtmk .xYz~'r,Q a~ld wrecking 3'rJ~'~,/, whetheF or not at~l a~ctixc business is carried on therein or sttch ~'rz~-(/is used tbr stora,,c= purposes. Structure - memos a xz~'ztctt~-c :is delitled by the Zoning By-laws of the City oF Picketing as amended tS'om time to time. Structurally Sound - means constructio~q capable o£ withstanding the Ibrces acting thereon when tiao i2z~zZriz~.<, or .vzJ'H~'zu~-~, is loaded in accordance with tho provisioHs of the Buildii~g ('ode and having a Factor oFsafety equivalent to that rcMuired }~v the Building Code. Toilet Room - means a room in wHicH a toilet or sanitary unit and washbasin are instal led. UnsaCe Conditiom - mea~s alnv cot~ditiot~ tM~t is likely to cause risk to tile life. limb or health of ally ?c'f-.s'¢)/t [)ri or' about Yard - mea~s the land aroLHld of ztp[)uFtcncmt to the whole or part oCa/~'o/~c~'(~' arid used or czuoabtc of' being used in connection PART II1 GENERAL 31INISIU~I .'~I.~\INI'ENANCE, REI'AIR AND OCCUPANCY STANDARDS FOil :\l.l. PROPERTIES EXTERIOR AREAS 51aintenance of Yards and %'acant Lots All x¥zz'ds shall be kept clean and i'rcc of/'~/~/~/.s'/~..~,rzr/~zgc, litter or other debris and tkec lkom objects or conditions that may create an 4 All yards shall be free of dilapidated or collapsed structures. All yards shall be kept clean and free from termites, xvood eating insects, rodents, vermin and other pests and any condition which might result in the harbouring of such pests. All rards, except those used in connection with active agricultural operations, shall be protected by ground cover which prevents erosion of the soil. Plants, vegetation and grass shall be kept trimmed or maintained so as not to become a nuisance. Heavy undergrowth and noxious weeds shall be controlled, Hedges, trees or other plantings shall be maintained in a living condition, and shall be removed within a reasonable time after their death. Buffering 10. A properO' ~vhich, because of its use or occupancy, creates a nuisance to the occupants of adjacent properties or to the users of streets, parks or public proper(v shall be buffered from such streets, parks or public proper(v to eliminate the nuisance. 11. Without limiting the generality of the foregoing, such buffering may include: a) the provision and maintenance of an effective barrier to prevent lighting and vehicle headlights fi'om shining directly into a dwelling unit or rooming unit; b) the provision and maintenance of an effective barrier to prevent wind-blown rubbish, litter, debris and the like from encroaching onto the adjacent lands and premises; c) the provision and maintenance of a visual screen, appropriate with the nature of the adjacent uses, to minimize the visual impact; and d) the provision and maintenance of noise alleviation measures. Accesso~~ Buildings and Structures 12. An accessory building, its foundations, walls, roofs and all other parts thereof, and other structures appurtenant to the main building, shall be maintained in good repair and free from objects or conditions that may create an unsafe condition. _Craneways~ Gantries~ Lightning Arrestors, Television and Radio Antennae and Structures of Similar Character 13. Craneways,, gantries, lightning arrestors, television and radio antennae and structures of similar character shall be kept in good repair and free from objects or conditions that may create an unsafe condition. S~igns_ 14. Signs and sign structures shall be kept: a) b) c) in good repair; free from any unsafe condition; and free from any defacement. Parking: Walkwavs and Safe Passao~e 15. All areas on a properO' used by vehicles tbr access, egress and parking shall be surfaced with suitable material so that those are~ are free from dust, pending, puddles and any u~lxq/C cxmd~x)~. Walkwavs. driveways, ramps, loading: docks, parking areas and outside stairs and landin-s=~ shall bc clcared of acc<mulations el'snow and icc. V~/alkwavs shall be resurlhced as often as necessary to mamtaiI~ a reasonably smooth, slip-fi-ee and sail condition for pedestrian traffic. Garbagg_ and Rubbish Disposa_l 16. Garbage and rubbish shall be disposed o f by lawful means. 17. 20. Every buildi~(~, shall bc provided w/th sufllcient receptacles to contain all garbage and ru/dx'sh. 2I. Ever)' hui/dz,,s,- shall be provided with rodent-proof storage space garbage and Receptacles shall bo made el mctaI or plastic or other such material of water tight construction, provided with tight fitting cover and shall be kept clean. Garbage and ~'uhtx'xh shall not be allowed to accumulate and shall be removed or made available tbr removal in accordance with City of Pickering Garbage Collection By-laws, External containers and receptacles shall bc screened from public view. BUILDING EXTERIOR Structural Ca~ 22. Ex'cD' part of a proRerO,, /mi/ding or strucm~'c, shall be kept structurally SOltllt[. 23. Materials fomm~g part of' a /mi/dm,a or .s'/ruczurc. which show damage or evidence of decay or other deterioration shall bc repaired or replaced. Exteriors 24. 25. 26. Ail exterior surfaces, including those that have been painted, stained, varnished or which have received other similar protective finishes, shall be maintained in ,good re£air. Appropriate measures shall be taken to remove graffiti or any other del;accmcnt occurring on thc exposed lSnishcd exterior surthces an~, where necessar), to restore the surI}~ce and adi~ccnt areas to. as near as possible, their appearance before the dclhcemcm occtl~Ted. In the event of' lire or other disaster, st~i!ject to Section 27. measures shall be taken as soon as possibIe to restore thc dama,gcd /x~ddi~(S or xtructure to a state of good r~j)mr. ('~82 6 27. in the event the building or structure cannot be restored to a state of good repair, then the building or structure shall be demolished and the land shall be cleared of all remains and left in a graded, level and tidy condition. Roofs and Roof Structures 28. The roof of a building or structure shall be kept: 29. a) b) c) in good repair; flee from any unsafe condition; and free from accumulation of ice and snow. The following shall be kept in good repair and condition: free from any unsafe a) b) c) d) roof decks and related guards; every eavestrough, roof gutter and downpipe; chimneys, smoke or vent stacks; and other roof structures. Exterior Walls, Columns and Beams 30. The exterior wall of a building or structure shall be kept: 31. a) b) in good repair; and free from any unsafe conditio~. Exterior columns, beams and decorative trim shall be maintained: a) b) in good repair; and free from any unsafe condition. Exterior Doors~ Windows and Other Openings 32. 33. Rotted or damaged doors, door fi-ames, window frames, sashes and casing, broken glass and missing or defective door and window hardware shall be repaired or replaced. Exterior windows, shutters, doors, hatchways and all other exterior openings in a building or structure shall be kept in good repair and free from any unsafe condition. Exterior stairs~ Verandahs, Porches~ Decks~ Loading Docks and Balconies 34. Every exterior stair, verandah, porch, deck, loading dock, balcony and every appurtenance attached thereto shall be kept in good repair and free from any unsafe condition. Foundation 35. Every foundation forming a part of a building or structure shall be kept in good repair so as to prevent settlement detrimental to the safety or the appearance of the building or structure and so as to prevent the entrance of moisture, insects or rodents into the building or structure. Sewage and Drainage 36. Inadequately treated sewage shall not be discharged onto the surface of the ground, or into a natural or an artificial drainage system. .;8. Rain water downspouts and eavestroughs shall not be discharged directly' onto sidewalks, stairs or any ad_jacentpro?er(v. Storm water shall be drained i?om thc lands so as to prevent' a) the collection of stagnant water: and b) its entrance into a bczsc,wnz or cc/h~r. BUILDING INTERIOR Unocc~_pied Building5 39. Where any buildm,g is unoccupied, tile owner shall protect every such /mi/dinX, against the risk of an un.s'a/~' c'(mdzzzon and shall reasonably prevent fl~e entrance therein by all unauthorized ?c/'xons. 40. Where a /mi/ding remains unoccupied or vacant, the owner shall ensure that all utilities sen'icing tile /~ta/din,g are properly disconnected or otherwise secured, to prevent accidental damage to the /,ta/dm.~., or adjaccnt/~v'(V~cr0'. 4I. Section 40 does not appl.v where such utilities are necessary tbr the safety o f the bui/dm~. Underground P a r ki ng__G a ~'a o e~,~$ Underground parking garages shall be kept free from any unsq/i? condition and shall be maintained ira accordance with the requirements of the Building Code. 43. All underground parking garages shall be adequately lighted at all times. Lighting in underground parking garages shall be considered to be adequate if thc number and arrangement of light fixtures is such as to provide an average lex'el of illumination of at least 53.82 lux (5 foot candles) at floor level over the entire floor area with a minimum level of 21.5 lux (2 foot candies) and have a maximum to average ratio of 3:1 at mW location of'thc floor. 44. Lighting fixtures in ali underground parking garages shall be protected from accidental or malicious damage by the provisions of wire screens or by other suitable means. 45. No machineo., boats, vehicles, including trailers, or parts thereof which are unlicensed, wrecked or abandoned shall be parked, stored or allowed to remam in an undcr~round~ parkin=' ' ,'=a~a=c.~" -'~, Health and Occu~ 46. A /mi/din?, shall be kept fi-ce of rodents and vermin at all times and methods For extemm~ating rodents or vermin or both shall be in accordance with all applicable legislation, including any By-laws of the City of Picketing. 47. Interior floors, ceilings and hallx~avs slTaI1 be kept free from dampness by means of floor drains, ventilation or other approx cd means. Access 48. 49. 50. 51. 52. 53. and Egress from Interior Building Areas Every building shall have a means of access so as to provide a safe and direct unobstructed means of egress from the interior of such building to an exit at street or grade level without the necessity of passing through any room or rooms that is or are occupied by or are under the control of any other person. Where a building contains a second rooming unit located other than on the ground floor of the said building, there shall be a secondary, means of egress to an exit at street or grade level. A means of egress as referred to in section 48 and 49 shall not pass through an attached garage, a built-in garage, or an enclosed part of any other building. All safety equipment relating to exits and means of egress shall be kept in good repair. Stairways and landings shall be structurally sound and kept in good repair. Balustrades and handrails and supporting structures shall be structurally sound and kept in good repair. Stairs, 54. Porches and Landings. Every inside stair and every appurtenance to it shall be structurally soumt and kept in good repair. Interior Surfaces including Walls~ Floors and Ceilings_ 55. Exposed interior surfaces other than those within a dwelling unit shall be kept: a) b) in good repair; clean, for nom~al use or occupancy or the room, passageway, enclosure or space; 56. Common areas of buildings shall be kept free of defacement. Doors and Windows 57. Interior doors and door frames and all related hardware shall be kept in good repair. L_ighting 58. Adequate lighting fixtures shall be installed and maintained in all areas so that activities normally carried out in such areas can be undertaken in safety. 59. Artificial lighting shall be provided and kept in good repair in every stairway, hall and passageway, in every room in which plumbing fixtures are installed, and in every furnace room and boiler room. Heating Systems 00. A room heater shall be placed so as not to cause anx zoz~s'rz/i' cottdizi(m. Fireplaces and similar installations used or intended to bo used for burning fuels in open lire shall toc connected to a smoke p~pc. chimney, flue or gas vent and shall be installed so that adiaccru combk~stible materials and any structural supports shall not be heated so as to cause any l~usq/'P coudition. 62. Fuel burning appliances shall: a) b) c) 64. have ample air supply to pcmnt combustion to occur; be located in such a manner as to prevent impediment to the flee movement of ?crxo~ts and thc overheating of adjacent materials and equipment; and be provided with guards where necessary to minimize risk of accidents and fire hazards. Where a heatm~z system, heating, equipment or anx auxilia~~ heatm~, units burn solid or liquid fhel, a place or receptacle adequate tbr the storage of such fltel shall be provided and maintained in an authorized location and shall be constructed and kept tkce of any z,z~s'q/d co,&r~o~z. An appliance that burns fuel shall bc cffcctivolx x cared to tiao outside air by means of a chimney, a flue. a smoke pipe. a xe~t pipe or as othe~Tvise may be permitted by thc [3uilctin~ ('cdc, except that such x'cntin~ is not required ibr appliances that arc designed, constructed and used so as not to require venting. 65. All connections between: a) b) c) heating equipment: or cooking equipment that bums or is designed or intended to bum liquid or gaseous 2~el, and the SOtlrCC of liquid or gaseous fk~el shall be kept in good Electrical Systems 66. The capacity of the connection to tiao buihh'ug and the system of circuits distributing the electrical supply within the building shall be adequate for the use and intended use and shall be in compliance with all applicable legislation and regulations. Electrical wiring, cords, circuits, fuses, circuit breakers, electrical equipment and electrical heating systems shall good tiT;air and free I}'onq ally Nil,Stilt' Plumbin~g and Fixtures 68. (39. All plumbin~g, plumbing fixtures and drairaaSc systems shall t0e installed and kept: a) b) without cross connections to the potable water supply: in y. oo,t rcf~air. Toi/e~ room.s' shall be located and enclosed so as to provide both accessibility and privacy. 08~ 10 70. 71. Toilet rooms shall be regularly cleaned so as to be maintained in a clean and sanitary condition. Bathrooms and toilet rooms shall be kept in good repair and in a sanitary condition. Ventilation 72. Every bathroom or toilet room shall be provided with an opening or openings for natural ventilation located in an exterior wall or through moveable parts of the skylights providing a minimum aggregate unobstructed free flow area of 0.3 square metres, provided, however, that an opening for natural ventilation may be omitted where a system of mechanical ventilation has been provided, such as an electric fan with a duct leading to outside the building which operates continuously or is activated by the light switch for the bathroom or toilet room, or by other approved means. 73. Where an aperture such as a window, skylight or louvre is used for ventilation, the aperture shall bc maintained so as to bc easily opened, kept open or closed, and all systems of mechanical ventilation or air conditioning shall be kept in good repair. 74. Every attic, basement, cellar and unheated crawl space shall be adequately vented to the outside air. These areas shall be deemed to be adequately vented xvhen in a basement or cellar, windows which can be opened or screened openings are provided, the aggregate area of which shall not be less than one (1) percent of the floor area and for an unheated crawl space, a number of louvres with insect screen of corrosion resistant material arc provided. 75. Sufficient ventilation shall be provided to all areas so as to prevent accumulations of heat, dust, vapours, odours, carbon monoxide and other gases likely to create an unsafe condition. 76. Air conditioning shall be equipped with adequate devices to prohibit condensation drainage onto entranceways, sidewalks or pathways. 77. Where a ventilation system is installed, it shall be maintained so as to prevent, in an emergency, the rapid spread of heat, flame or smoke through thc system. 78. Air for ventilation purposes shall be taken from the exterior of the building or shall be quality controlled. 79. Air intake openings shall be located so as to minimize the possibility of fire, smoke, fumes or foreign matter being drawn into the building m~d shall provide air from an uncontaminated source. 80. Exhaust openings shall be located so that the exhaust air will not create an unsqfe condition. 81. Exhaust air, the contents of which may contain odours, fumes or vapours, shall not be circulated to other occupied spaces within a building or accessory building. PART IV 83. 84. RESIDENTIAL PROPERTIES - ADDITIONAL STANDARDS Maintenance of Yards Any vehicles, including a trailer or boat. or mechmncal equipment, which is in a wrecked, discarded, dismantled or abal~doncd condition shall not bc parked, stored or lc~t There shall be a surfaced pcdestriala xvalkxx ax' Icading from every buildi~t~, to the street. :% surf[~ced drivcxxa~ lll eXCeSS Of' 2.5 metres in width may form part of thc xvalkwav. ~gress Every d~,,ellD~g u~it shall have direct primaD, and seconda~' access to a safe, continuous and unobstructed exit i?om thc interior of the t~z~i/diJ~g to its exterior at street or grade level. Thc direct access referred to iii section 84 shall not pass throug}~ anx other rt~'cl/i~7 Ail doors located along the access route referred to in section 84 shall bc constructed so as lc, be readily opened, without thc usc of a key, in thc direction of exit trax cl. 88. 89. 90. 91. 92. 94. lleating Every d~tc,//i~A,- z~iz shall Joe proxided with a hu~tinc system capable temperature of 18°C in habitable rooms. /~rz~/zt'or)~z.$ and l~)//cl t'ootti,v. Plumbin ,g~Plumbing Fixtures and Kitchen Facilities Every d~'cl/ittg zt~ti~ shall contain plumbing tSxturcs consisting of at least: a) a toilet: b) a kitchen sink: c) a wash basin: and d) a bathtub or shoxvcr. Below grade l]oors shall be adequately drained sc) as to prevent tile pending oF water on tile floor surface. Kitchen Facilities EyeD' sink required by this by-lax;' shall have an adequate supply of running water and shall be connected to tho drainage system. The counter top and back splash, ~i'a~','. around the kitct2en sink shall have ail impervious surf acc. Ex'cry kitchen shall be provided with an adcquutc and approved fuel or electrical supply. Eve~5' rt~tc'/li~tg u~tit shall bc equipped with cookin5 apparatus v~tlich shall be kept ii1 good Any cooking apparatus shall haxe at least ~;.o ;netres clcar space above any exposed cooking surface. 95. 96. Bathrooms and Toilet Rooms All bathrooms and toilet rooms shall be located within and accessible from inside the building. The occupants of not more than two (2) dwelling units may share a bathroom or toilet room, provided; a) b) not more than a total of eight (8) persons occupy both dwelling un its. direct access to the bathroom or toilet room shall be gained from each dwelling unit. 97. In a building containing rooming units there shall be a toilet, wash basin and bathtub or shower for every eight (8) occupants or portion thereof and the facilities shall be located on the same storey as, or on the next storey up or down from the storey on which each rooming unit is located. Water Supply and Facilities 98. Every building shall be provided xvith an adequate supply of potable water from a source approved by the Medical Officer of Health. 99. 100. Every sink, wash basin, bathtub or shower required by this section shall have an adequate supply of hot and cold running water relative to the occupancy of the buihting. Adequate running water shall be supplied to every toilet and sanitary unit. 101. 102. In multiple occupancy buildings, doors connecting dwelling units to an entrance or exit system shared in common with other dwelling units shall have locking devices and maintained in operative repair. Access doors, as above, shall afford the occupants of the dwelling unit with a reasonable degree of privacy and safety. All windows in dwelling units contained in multiple occupancy buildings shall be screened, and latched or secured in order to prevent their removal or opening by small children. PART V 103. 104. 105. NON - RESIDENTIAL PROPERTIES - ADDITIONAL STANDARDS Maintenance of Yards No vehicles, trailers, boats or mechanical equipment which is in a wrecked, discarded, dismantled or abandoned condition shall be parked, stored or left in a yard unless such vehicle, trailer or mechanical equipment is required for a lawful business purpose. Where a lawful business requires outdoor storage for any purpose, and such outdoor storage is permitted, the area shall be defined and enclosed with a fence according to the requirements of the applicable by-laws of the City of Pickering. All outdoor salvage yards shall be obscured by screening. Such screening shall be of uniform construction and meet the requirements of the applicable by-laws of the City of Pickering. I(t7. Heatin~ Systems A heating svstem shall be provided good rcl~' and free fi-om any In non-residential /~ziZlrIi~La,,v where ?~(v'.so~z,v arc employed in duties and operations in an enclosed space or room who arc not engaged in active physical activity, a heating svstcm shall bc provided capable of maintaining, during nori2lztl }louts off occupancy sut'ticicnt heat to maintain an average room temperature bctxvccn 200(` and 200C. Ventilation lOS. 109. 111. 112. Sufficient ventilation stnall bc provided to all parts off a hz~il~'i~L~ so as to prevent accumulations of tneat, dust, vapours, odours, carbon monoxide and other gases likely to create ail lt/~,5r{t~' r'r)Hr[i~/C)JZ. if mechanical ventilation is provided it shall change the air at lease once each hour and. il' necessary, more l'requently. Toilet Room Facilities t?t~ildz~hg,~' xvhcrc people ~ork shall have x~z/~'~ ~',,~J~z,~' supplied witl: hot and cold rtlllllillg watcF it] /iccoFcla~co xvitI2 ~he OCCltpatiottal llealth a~td Safk'O' ,4ct, located ii~ z~t~ c~:closed rootqq o~' roo~s tt~at are conveniently accessible to tropics'cos. Each ~oi/~,~ ~'oot~ shall be provided with toilet paper', soap, individual paper towels or other naea~ls of drying, and suitable dco0orizing material. All ici/cz ~'oc~,ts stnall be ffullv enclosed and with a door capable offbeing locked so as to provide privacy' for tile/;('J'.sc)J~,s using suctn. PAl,IT VI 113. 114. 115. 11©. I17. 115. 119. PROPER'I"~' ST.~kNDARDS C()51511TTEE There shall be appointed by tile Council of linc C'orporation o£the City of Picketing a Property Standards Committee composed of three (3) members, who shall cac}n be appointed lbr tl~e three (3) year tenn. The Committee shall elect a Clnairpcrson and any memhcr of ttnc Committee nlav hold this position. When the Chairpcrso~ is absent through illness or othe~visc, thc Committee H~ax c~ppoinl another member as acting Chai~orson. In the event oI'a vacancy in tile mcn~bership in tile Committee, Council shall Forthwith 1511 thc vacai~cx' by apt>oilntnlent of another eligible person to sit For the unexpired portion of thc term. Two (2) members off thc Comnnittcc constitute a quorum. tlne members of thc (,'Omlnittcc si~al] bc paid such compensation as Council. by by-laxx', may provide. Council shall provide f'or a secretar'~ Ibr tl~e ('onqnaittec. Thc secretary shall keep oil file records of ail oFlicial business of' tile Committee, including records of ail t~pplications and minutes of' all decisions respecting those applications, and section 74 of tile ~l.ltttticil, al Act applies with necessary modifications to the minutes aind records. 120. 121. The Committee may adopt its own rules of procedure. When the Committee is required to give Notice it shall provide or direct that Notice be given of the hearing of an appeal to such person or persons as the Conunittee considers advisable. PART VII 122. 123. 124. 125. 126. ADMINISTRATION AND ENFORCEMENT General Provisions No person shall use or occupy, or allow the use of or occupancy of, any property which does not comply with the provisions of this By-law. No person shall obstruct the visibility of an Order and no person shall remove a copy of an Order posted under this By-law unless authorized to do so by an Officer. Where a provision of this By-law conflicts with a provision of any other By-law of the City or any applicable statute or regulation, the provisions t~at establishes the higher standards to protect the health, safety and welfare of the general public shall prevail. Propertv Standards Officers Council shall appoint Property Standards Officers xvho shall be responsible for the administration and enforcement of this By-law, under the general direction of the Manager of the By-law Enforcement Services Division. Any employee, agent, inspector or Officer of the City and any Health Inspector of the Region of Durham is hereby authorized to act as an assistant to an Officer from time to time. PART VII 127. 128. ORDERS Order An Officer may, upon producing proper identification, enter upon any property at any reasonable time ~vithout a warrant for the purpose of inspecting the property to determine, (a) whether the property conforms with the standards prescribed herein; or (b) xvhether an Order made under Section 128 has been complied with. An Officer who finds that a proper(v does nu~ conform with any of the standards prescribed herein, may make an Order, (a) stating the municipal address or the legal description of such property; (b) giving reasonable particulars of the repairs to be made or stating that the site is to be cleared of all buildings, structures, debris or refuse and left in a graded and levelled condition; 129. 130. 131. (c) indicating the time fbr complying with the temps and conditions of the Order and giving notice that, if the repair or clearance is not carried out within that time. the City nm.,,' cam' out the repair or clearance at the owner's expense: and (d) indicating the final date Ibr giving notice of appeal from the Order. Service The Order shall be served on the owner of the property and such other persons afl)cted by it as the Officer determines and a copy of the Order may be posted on the/~roperO,. Emerg. encv Orders If upon inspection of a property the Oflicer is satisfied that there is non- conformity with the standards herein to such extent as to pose an inm~ediate danger to the health or salbtv of an.',' person, the Oflker may make an Order containing particulars of the non-conlbrmitv and requiring remedial repairs or other work to be carried out immediately to tem6nate the danger. Certificate of Com_pliance Where the property, in the opinion of an ()filter. complies with this By- law. an Officer shall issue a Ccrtilicatc of Compliance to an owner vd~o requests one. PART ¥11I 132. APPEAL Any perxou served ~xith an Order, except an Emergency Order, may appeal the Order by submitting a Notice of Appeal to the Secretary of the City's Property Standards Conunittee in the time frame and maturer as prescribed in the Building Code Act, 1992. PART IX 133. PENALTY An owner u, ho fails to comply with an Order that is final and binding under this by-law is guilt.,,' of an offence under Section 36(11 of the Building Code Act, 1992. and is liable to a penalty or penalties as set out in Section 36 of that Act. PART X 134. REPEA~L By-law Number 1834/84 is hereby repealed. By-law read a first, second and ttfird tinle and finally passed this 21st day of January, 2002. Wayne Arthurs. Mayor Bruce Taylor. Clerk 092 RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That the Report to Council CL 55-01 regarding the proposed 2002 Animal Control Budget be received. That the Council of the Corporation of the City of Pickering hereby approves the 2002 Animal Control Budget as recommended by the Picketing, Ajax and Whitby Joint Animal Control Committee at its meeting of December 12, 2001. REPORT TO COUNCIL FROM: Bruce Taylor. AMC']'. CMM City Clerk I)ATE' December 28. 200I REPORT NUMBER: CI~554)1 SUBJ['iCT: 2002 Animal Control Budget REC()MMENDATION: 1. l'hat Clerk's Report CI~ ~5-()1 regarding the proposed 2002 Animal Control Budget be received. That the Council of thc Corporation of thc City of Pickerin~ hereby, approves the 2002 Animal Control Budget as recommended by thc Pickcring. Ajax and Whitbv Joint Animal Control Committee at its meeting of December 12.2()()1. ORIGIN: Motion of the PAW Joint Animal Control Committee dated December 12, 2001 A[ ']'H()RI TY' Section_'~l()".o of the Municipal Act FINANCIAL IMPLICATI()NS: ()perating ~'~ -~;n ea Capital 9.000.00 Total 5243.730.86 (Pickcring's share only) (Pickcring's share only) EXECUTIVE SUMMARY: The PAW Joint Animal Control Committee is rccommcndin,.z,~ fine approval o£ the Year 2002 Capital and Operating Budget Ibr the Animal Shelter in thc amount of $688.400.00 of which Pickering's share is $~.4o.700.86. Report to Council CL 55-01 Subject: 2002 Animal Control Budget Date: December 28.2001 Page BACKGROUND: Please be advised that the PAW Joint Animal Control Committee passed the following motion at its meeting of December 12.2001: That the Picketing, Ajax and Whitby Joint Animal Control Committee adopt the 2002 animal control budget estimates as set out in Treasurer's Report, Item 4-01; and That the estimates be submitted to the Councils of Ajax, Picketing and Whitby for approval. Attached to this Report is a copy of the Committee Treasurer's Report 4-01 tbr your inlbrmation. I would remind Council that Pickering has entered into an Agreement with Ajax and Whitby respecting the operation of the Animal Shelter that allocates operating expenses on a per capita basis and capital expenses on an equal basis. Therefore. for the Year 2002. Pickering is responsible ibr 35.49% of the total operating costs of $661.400.00 being $234.730.86 and is responsible tbr 33.3% ot' the total capital costs of $27,000.00 being $9.000.00 lbr a total of $243.730.86. It should be noted that there is no increase in capital costs and the operating costs have increased by 11.2%. In dollar terms, the operating costs have increased by $67,500 of which $50,000 is attributed to salary increases negotiated by CUPE and $18,500 is attributed to increased spending on Customer Service Programs for the staff and increased advertising in the three municipalities. The population figures used in the Committee Treasurer's Report are based on population data gathered bv the Municipal Property Assessment Corporation in 2000 for the election. ATTACHMENTS: 1. PAW Committee Treasurer's Report 4-01 Prepared By/Approve'd / Endorsed By: Bruce Taylor Attachments Recommended for the consideration of Pickering City Council ,, Th~ J: Qu~hief ~mi~st~ Office TREASURER'S REPORT TO THE PICKERING,_ AJAX WHITBY JOINT ANIMAL CONTROL COMMITTEE ITEM 4-01 December 12, 2001 ~ect: 2002 Animal Control Budget Estimates Recommendation: That that Pickering, Ajax, Whitby Joint Animal Control Committee adopt the 2002 animal control budget estimates as set out in Treasurers' Report, Item 4-01; and, That the estimates be submitted to the Council's of Ajax, Pickering and Whitby for approval. Oriqin:~ The recommended 2002 animal control budget estimates are set out in Attachment No. 1 to this report. Analysis: The staff compliment remains unchanged in 2002. The wage and benefit package negotiated with the Canadian Union of Public Employees earlier this year accounts for the bulk of the budget increase. This said, it is important to note that employee wages and benefits are similar in Ajax, Pickering and Whitby. Provision has been made in the 2002 budget estimates for the introduction of a number of new initiates to promote responsible pet ownership and the adoption of homeless pets. Monies have been set aside for an advertising program to promote pet adoption and responsible pet ownership in Ajax, Pickering and Whitby. Provision has also been made to upgrade computer hardware and software to better serve the public and to develop an animal service website. Money has also been earmarked for a customer service training program to better equip staff with the skills required to provide superior animal care services. These and other program initiatives will be the subject of a further staff report which will be brought forward early in the new year for the P.A.W. Committee's consideration. Alternatives: N/A Existin~ N/A ,! Treasurer's Report, ]:tem 4-01 (Continued) Financial Considerations: By agreement, operating revenues and expenditures are apportioned on a per capita basis between Ajax, Picketing and Whitby. Capital expenses are shared equally by the three municipalities. The municipal apportionment of the 2002 estimates is shown in Attachment No. 2 to this report. rigs BUDGET NOTES ACCOUNT Salaries, Wage and Benetits Con fcrenccs/Semmars/Education Fuel Costs Vehicle Repairs & Maintenance Advertising EXPLANATION Remuneration adjustment Customer service training progrmn Previous year's experience Reduced vehicle repairs due to 2001 vehicle replacement Program to promote pet adoption and responsible pet ownership ~ Revenues: Animal Adoptions Promotion of animal adoption program Capital Expenses: Install Monitored Fire System Parking Lot Expansion For ii~surance purposes thc Animal Control Centre requires a monitored fire system with heat and smoke detectors Provision has been made for the parking lot to be expanded Computer Upgrade Provision has been made for the replaceinent and upgrade of the computer system at the Animal Control Centre. Provision has also been made for the development of an animal services website RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BXi That Clerk's Report CL 02-02 concerning Appointment to entbrce the Parking By-law be received: and That the draft bv-la;v to appoint persons to enforce the Parking By-law at 905 Bayly Street. 1915 Denmar Road. 1310 Fieldlight Blvd and 1345 Altona Road. be fbrwarded to Council tbr approval. PiCKERIN-NC REPORT TO COUNCIL FROM: Bruce Taylor, AMCT, CMM City Clerk DATE: January 4, 2002 REPORT NUMBER: CL 02/02 SUBJECT: Appointment to enforce the Parking By-law at 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd. and 1345 Altona Road, in Picketing RECOMMENDATION: That the draft by-law to appoint persons to enforce the Parking By-law at 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd. and 1345 Altona Road, be forwarded to Council for approval. ORIGIN: Letter from Authorized Parking Only Ltd., dated December 19, 2001. AUTHORITY: Section 15(I) of the Police Services Act. R.S.O. 1990, c.P.15 FIN ANCIAL IMPLICATION S: None EXECUTIVE SUMMARY: N/A BACKGROUND: Correspondence has been received from Authorized Parking Only Ltd. requesting the appointment of one person as By-law Enforcement Officer for the purpose of enforcing the Parking By-law at 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd. and 1345 Altona Road. ATTACHMENT S: Correspondence from Authorized Parking Only Ltd. Draft By-law. Report to Council CL '~ ' ~ Sub ect~ Appointment ofBv-la,x Entbrcement Officers Dated: January 4, 2002 Page '~ Prepared Bx': Approxed ' Endorsed Bv Debbie Kearns BT:dk Attachments Copy: Chief Administrative Officer Bruce Taylor Recommended tbr the consideration or' Picketing Citx ('ouncil J ATTACHMENT #_?._L_ TO R PORT 173 Advance Blvd., Unit #45, Brampton, Ontario L6T 4Z7 Phone: (416) 231 - TAGS City of Picketing Altention: Debbie One Thc Esplanade Picketing, (_)ntario l J 1 \: 6K7 Dear l)ebbic. December 19. 2001 ,-, ¥ PIGKERII'qG, We would like to have Muhammad Khwaja added to our list of people authorized to issue parking infraction notices in the City of Pickering: M uhammad Khwa_i a 3000 \:ictoria Park Avenue North York. Ontario M2J 4Y2 Date of birth: February 26. 1979 Please add his name to the Following approved properties: 905 Bavtv Street 1915 Denmar Road 1310 Fietdlight I3tvd. 1345/\ltona Road If you have any questions, please do not hesitate to contact me at 416-231-8247 905-793-7436. · 1 5 ours trtly, /.-, Ruth T~,sq otc Of lice ~ana~cr THE CORPORATION OF THE CITY OF PICKERING BY-LA\\' NO. Being a bv-laxv to appoint Bv-la~ Enforcement Officers for certain purposes (Parking Regulation 005 Bayly Street. 1915 De]mar Road. 1310 Fieldli,,ht Blvd. and 1345 Ahona Road) WHEREAS pursuant to section 15(1) of the Police Services ,Act.. RS.O. 1990. c.P 15. as amended, a nmnicipal council ma',' appoint persons to enforce the by-laws of the municipalit> and WHEREAS pursuant to section 15(2) of tile said ,Act, municipal by-law enfbrcement officers are peace officers tbr tile purpose of enforcing municipal by-taws; NO\V TttEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF I'ICKERING HEREBY ENACTS AS FOLLOV~'S: That Nluhammad Khx~aja be hereby appointed as municipal law cntbrcement officer in and ibr the City of Picketing in order to ascertain ~hether the provisions of By-law 2350/87 are obeyed and to entbrce or cart5 into ell~ct the said By-law and is hereby autho[ized to enter at all reasonable times upon lands municipally known as 905 Bayly Street. I 915 De]mar Road, 1310 Fieldtioht= Blvd and lo4~' 5 Mtona Road. The authority granted in section 1 hereto is specifically limited to that set out in section I. and shall not be deemed, at any time. to exceed tile authoritx set out i~_ section 1 This appointment shall expire upon tile person listed in section I ceasing to be an employee of Authorized Parking Only Ltd. or upon Authorized Parking Only Ltd. ceasing to be an agent of 905 Bayly StreeL t':)15 De]mar Road, 1310 Fieldlight Blvd. or 1345 Altona Road, or upon whichever shall occur first BY-LAW read a first, second and third time and finally passed this 21 st day of Janua[% 2002. %'avne Arthurs. Mayor Bruce Taylor, Clerk RECOMMENDATION OF THE COMMITTEE OF THE WHOLE DATE MOVED BY SECONDED BY That Mayor Arthurs be authorized to make the following proclamation: "Walk of Hope Week" - January 20th - 26th, 2002 "Pharmacy Awareness Week" - March 4th - 20th, 2002 WALK OF HOPE - DURHAM Sponsored by the Kiwanis Clubs in Oshawa and Whitby CITY The Mayor and Members of Council City of Pickering Dear Mayor and Members of Council CLERK'S DIVISION Re: City Proclamation We would like to bring to your attention the passionate personai project of Norman Ball, a 58 year-old grandfather from Toronto. Norman has devoted 2 years of his life to walk 8,250 miles (13.200 km) across North America to raise $10 million to help save desperate and dying children of third world countries. Some of these children endure unbearable conditions living in the streets of Romania, Guatemala. El Salvador. Brazil and India. Norman's "Walk of Hope" commenced January 1,2001 in Phoenix. Arizona. To date, Norman has crossed 8 mountain ranges, walked through howling winds, sleet and snow, worn out 15 pairs of shoes, lost 40 pounds and to date has covered over 4.500 miles. Norman is currently in Chatham, Ontario and expects to walk through Durham Region January 20 - 24. 2002. We strongly believe that this endeavor is worthy of recognition and support of all levels of government. Many mayors' offices both in Canada and the United States have issued proclamations in support of the Walk of Hope. We respectfully request that you proclaim the week of january 20th to be "Walk of Hope" week in Picketing and assist us in promoting this very worthwhile event. If you require any further information, please contact me at 905-576-3434 (x207) or e-mail esexsmith tM: bdo.ca. Sincerely. N. Erie Sexsmith, C.A. Chair, Walk of Hope Oshawa-Whitby Kiwanis Local Support Committee ,l~n-r,.s i-io December !2, 200:~ Cil4, Clerk's Office The Corporation of the City of Pickering One the Esplanade Pickering, Ontario LIV 6K7 Re.~ Proclamation Request Dear Sir or Madam: On behalf of the pharmacists in Pickering, the Ontario Pharmacists' Association would like to apply for a proclamation that the week of Mar¢l~ 4 - :~Ot 2002 be proclaimed Pharmacy Awareness Week. This year's theme for Pharmacy Awareness Week (PAW) is "Caring for Your Health - Caring for Our Future". During PAW, pharmacists throughout the province (including in your city) will highlight for patients the many ways pharmacists can help them enjoy better health every day by taking advantage of initiatives such as the Smoking Cessation Program, and the Seniors' Safe Medication Use and Children's Safe Medication Use presentations. Pharmacists have a wealth of information to share, and make a positive contribution to the health and well being of your constituents every day. As the most accessible health care provider, pharmacists consistently provide valuable services, saving the health care system valuable resources. We know you will want to support them in their continuing endeavours. We hope you will support PAW 2002 by proclaiming the week of March 4 - Z0, 2002 Pharmacy Awareness Week in your city. Please contact me at (4::[6) 441-0788, ext. 4266 with further directions or questions. Yours very, truly, Ontario Pharmacists' Association Terry A. Cunningham Program Coordinator s ohOntari° armacists' ciation Proclamation PAW 2002 Whereas the Ontario Pharmacists' Association is proclaiming March 4- 10. 2002 as Pharmacy Awareness Week: And Whereas this year's provincial theme for Pharmacy Awareness Week (PAW) ~s Caring for Your Health - Caring for Our Future: And Whereas pharmacists are consistently ranked as one of the most trusted and respected professionals in our health care system, making important contributions to the health of Ontarians: And Whereas pharmacists provide valuable front-line services, including programs such as medication reviews, antibiotic awareness programs, seniors' safe medication programs, children's safe medication programs, and smoking cessation services, to help promote and maintain our health And Whereas during Pharmacy Awareness Week pharmacists across Ontario, including pharmacists in (NAME OF MUNICIPALITY/. will promote the many ways that pharmacists help the people of Ontario live healthy lives through medication counselling, disease management, and health education Therefore be it resolved that (NAME OF MUNICIPALITY) proclaims March 4- 10, 2002 as Pharmacy Awareness Week