Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
October 22, 2001 (Operations)
PICKERING AGENDA OPERATIONS COMMITTEE Thomas .1. Qui.n Chief Administrative Officer OCTOBER 22, 2001 PIcKERING Operations Committee Meeting Monday, October 22, 2001 4:30 p.m. (1) ADOPTION OF MINUTES Meeting of September 24, 2001 MATTERS FOR CONSIDERATION OPERATIONS & EMERGENCY REPORT OES 13-01 GREEN RIVER COMMUNITY CENTRE LEASE RENEWAL -HORIZON HOUSE, WHERE HEAVEN AND EARTH MEET PAGE 1-14 OPERATIONS & EMERGENCY REPORT OES 022-01 TENDER T-11-2001 - TENDER FOR REMOVAL AND REPLACEMENT OF CONCRETE BOX CULVERT 15-23 OPERATIONS & EMERGENCY REPORT OES 023-01 PICKERING RECREATION COMPLEX ARENA SNACK BAR CONCESSIONS PICKERING HOCKEY ASSOCIATION INCORPORATED AMENDING LICENSE AGREEMENT 24-28 'OPERATIONS & EMERGENCY REPORT OES 24-01 STATUS 2001 CAPITAL BUDGET PROJECTS 29-62 OPERATIONS & EMERGENCY REPORT OES 25-01 PLAY EQUIPMENT 63-66 "~,OPERATIONS & EMERGENCY REPORT OES 26-01 ' MASTERPLAN STATUS REPORT 67-70 . t OPERATIONS & EMERGENCY REPORT OES 27-01 AMENDMENT OF PARKING BY-LAW 2359/87 AMBERLEA ROAD AND HIGHVIEW ROAD FRONTING ST. MARY'S CATHOLIC HIGH SCHOOL DUBERRY AVENUE FRONTING ST ANTHONY DANIELS C. SCHOOL GLENANNA ROAD FRONTING WILLIAM DUSNBAR P. SCHOOL PEPPERWOOD AVENUE FRONTING VALLEY FARM P. SCHOOL ROUGEMOUNT DRIVE FRONTING E.B. PHIN P. SCHOOL STROUDS LANE FRONTING HIGHBUSH P. SCHOOL TWYN RIVERS DRIVE FRONTING ST. MONICA C. SCHOOL 71-86 ?ICKERING Operations Committee Meeting Monday, October 22, 2001 4:30 p.m. (Iii) STAFF ITEMS FOR DISCUSSION (IV) OTHER BUSINESS (V) ADJOURNMENT RECOMMENDATION OF THE OPERATIONS COMMITTEE DATE MOVED BY That Report OES 013-01 regarding the Green River Community Centre be received; and That a By-law be enacted to authorize the execution of a renewal lease agreement pursuant to which the Horizon House, Where Heaven and Earth Meet will be permitted to continue their use t:br church purposes of the Green River Community Centre from October 1, 2001 to September 30, 2004. 002 PICKERING REPORT TO COUNCIL FROM: Stephen Reynolds Division Head Culture & Recreation DATE: October 11, 2001 REPORT NUMBER: OES-013-01 SUBJECT: Green River Community Centre Lease Renewal - ttorizon House, Where Heaven and Earth Meet File: RECOMMENDATION: That Report OES-013-01 regarding the Green River Community Centre bc received and; A by-law be enacted to authorize the execution of a renewal lease agreement pursuant to which the Horizon House, Where Heaven and Earth Meet will be permitted to continue their use for church purposes of the Green River Community Centre from October 1, 2001 to September 30. 2004. ORIGIN: By-law 5349/98 Letter from Horizon House dated September 14, 2001 AUTHORITY: MunicipalAct, R.S.O. 1990, c.M.45, s.191(1) FINANCIAL IMPLICATIONS: Revenues 2001 3 months ~$600 2002 9 months @ $600 $5,400 3 months @ $625 1,875 2003 - 9 months ~ $625 5,625 3 months ~ $650 1,950 2004 -9 months @ $650 Total $ 1,800 $ 7,275 $ 7,575 $ 5,850 $22,500 EXECUTIVE SUMMARY: N/A Report to Council OES-013-01 Date: Subject: Green River Community Centre Lease Renewal - Horizon House, Where Heaven and Earth Meet October 1 l, 2001 Page 2 0n 3 BACKGROUND: On June 29, 1998, Council enacted Bx-laxv 5349/98 authorizing the execution of an Agreement to renew tile Lease, for church purposes to the Green River Centre to tile Unit)' Centre of Light from June 1, 1998 to May 31, 2001. Rex,. Diane Matthews has retired and thc nexx minister is Rex'. Virginia Shen-v. In addition, the name of thc Church has been changed from the L'nitv Centre of Love and Light to Horizon House, Where Heaven and Earth Meet. The Horizon House, Where Heaven and Earth Meet has requested that it be alloxxed to continue to use the community centre as it has for tile last three years. The Green River Residents' Association have indicated their support lbr the Church to continue using the Green River Community Centre. The Department recommends that a renewal lease be initiated with the Horizon House, Where Heaven and Earth Enactment of the draft bv-laxv attached will authori×e the execution cfa renewal lease agreement for a three ),ear period in the form attached hereto as $chcdule "A". 'T ' ATTACHMEN S. 1. Draft By-Law. 2. Schedule"A" 3. Letter from Horizon House dated September Prepared By: Stephen Reynolds Division H'e4~, Culture & Recreation Division SR:~h Attachments Copy: Chief Administrative Officer, Director, Corporate Services & Treasurer City Solicitor, City Clerk Approved, Endorsed. By: Everett Buntsma. Director, Operations & Eillcrgcncy Services Department Recommended for the consideration of Picketing City Council Thomas J. Quinn, Chief Administrative Officer 004 ATTACHMENT # / TO REPOR-i ~ ~'~,¥ 2- ~' A'. / THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to to authorize the execution of a Lease Agreement between Horizon House, Where Heaven and Earth Meet and The Corporation of the City of Picketing respecting the Green River Community Centre (October 1, 2001 to September 30, 2004). WHEREAS pursuant to the provisions of the Mmzicipal Act, R.S.O. 1990, chapter M.45, subsection 191(1), the Council of The Corporation of the City of Pickering wishes to lease to the Horizon House, Where Heaven and Earth Meet the Green River Community Centre, being that part of Lot 34, Concession 6, Pickering, designated as Part 1, Plan 40R-6910, and the building located thereon, for a three year term while the Green River Community Centre is not required for municipal purposes; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk are hereby authorized to execute a renewal Lease A~eement, between the Corporation of the City of Pickering and Horizon House, Where Heaven and Earth Meet respecting the use by the Horizon House, Where Heaven and Earth Meet of the Green River Community Centre, being that part of Lot 34, Concession 6, Picketing, designated as Part 1, Plan 40R-6910 and thc building located thereon for a three year period in the form attached hereto as Schedule "A". BY-LAW read a first, second and third time and finally passed this 5th day of November, 2001 Wayne Arthurs, Mayor Bruce Taylor. Clerk 0O,5 THIS LEASE AGREEMENT made October 1. 2{)f)1. pursuant to thc provisions of section 191(1) of the :~hmicqva/Act, R.S.O. 1990, chapter M.45. BETWEEN: HORIZON HOt'SE, WHERE HEAVEN AND EARTtf MEET herein called tho "Tenant" OF THE FIRST PART, - and - THE CORPORATION OF THE CITY OF PICKERING hcrein called the Landlord OF THE SECOND PART. WffEREAS tile Landlord is the owner of tiao Qh'oo~a River Community Centre (the "Centre") comprising that part of Lot 34, Concession 0. Picketing. designated as Part 1, Plan 40R-6910, and the building located thereon (tile "Prelnises"). }qaving acquired it and then~ ibr the purposes of a community centre; and WHEREAS tile Tenant wishes to lease tile Premises t¥om tile I~andlord in part to support thc use of the Premises as a community centre and in part for tiao Lesseo's oxxn purposes when the Premises are not being used as a community centre: NOW THEREFORE, THIS LEASE AGREEMENT \VITNESSETH THAT. in consideration of the rents, covenants and agreements contained therein. Landlord and the Tenant agree as follows: 1. LEASE & TERM The Landlord leases to ttnc Tenant ttmt part of Lot 34. Concession 6, Pickering, designated as Part 1, Plan 40R-0910, and the buildin,~ located thereon (the "Premises") for a three (3) year term (thc "Term") from and including October 1, 2001 to and including September 31. 2004, unless earlier terminated. 2. RENT Tile Tenant shall pay to tile Landlord as basic rent tile sum of 522,500 for the Term, payable in equal monthly installments of $00{)per month, first year $625 per month, second year: S650 per month, ttqird xear. (2) Each payment of rent shall be paid bx thc Tenant to tile Landlord in advance, in lawful money of Canada. on thc first day of each and every month during the Term beginning October 1. £1)I)l at tile add~'oss of thc Landlord set out in section 15 or at such otlner place as t!~e Landlord shall from time to time designate, and the Landlord may require thc Tenant to provide post-dated cheques for this purpose. 0O6 3. GENERAL COVENANTS (1) The Landlord covenants with the Tenant: (a) for quiet enjoyment; and (b) to observe and perform all covenants and obligations of thc Landlord herein. (2) The Tenant covenants with the Landlord: (a) to pay rent; and (b) to observe and perform all covenants and obligations of the Tenant herein. 4. USE & OCCUPANCY OF PREMISES The Tenant covenants with the Landlord: (a) Required & Prohibited Uses To use and occupy the Premises only as a church, church social and church educational facility; (b) Conduct of Use To carry on the use described in subclause (a) on the Premises in a reputable manner and in compliance with all the provisions of this Lease; (c) Sharina of Use with Community Association To permit the Green River Residents Association to use the Premises for community meetings on Mondays, Tuesdays and Fridays and for other functions on an occasional basis on other days except Sundays, so long as there is sufficient time to effect appropriate cleaning and airing prior to the Tenant's use; (d) Appearance, etc. of Premises To maintain and operate the Premises so that they shall always be of good appearance and suitable for the proper operation of the uses required to be carried on therein and comparable with the standards of the best such uses, and in so doing, to keep the Premises orderly, tidy, clean and clear of all refuse; (e) _B_.y-Laws To comply at its own expense with all municipal, federal and provincial sanitary, fire and safety laws, regulations and requirements pertaining to the occupation and use of the Premises, the condition of the Leasehold Improvements, trade fixtures, furniture and equipment installed by or on behalf of the Tenant therein and the making by the Tenant of any repairs, changes or improvements therein. 5. PAYMENT OF TAXES BY TENANT The Tenant covenants with the Landlord to pay promptly when due to the taxing authority or authorities having jurisdiction all taxes, rates, duties, levies and assessments whatsoever, whether municipal, provincial or otherwise, levied, imposed or assessed in respect of the Premises and any and every business carried on in the Premises by the Tenant, or in respect of the use or occupancy thereof (including licence fees). PROHIBITION AGAINST ASSIGNMENT AND SUB-LETTING The Tenant shall not assign this Lease or sublet all or any part of the Premises. SIGNS The Tenant shall be permitted to maintain an identiI]cation sign at or near the frontage of the Premises. Such sign shall contain only the name or style under which the Tenant is operating its use of the Premises, tiao name or names of its leaders, and the time or times of its activities, unless the Landlord shall otberxxise approve in writing, and the sign, including the size, location, arrangement and t>pe of lettering, its colour, illumination and all its other appearance and design features shall be subject to the prior written approval of the Landlord. Otherwise, except with tine prior written consent of the Landlord, the Tenant shall not paint, displa>, inscribe, place or at'Iix any sigm s.wnbol, notice, lettering or display of any kind anvxvhere outside tiao Promises or within the Premises so as to be visible from the outside of the Premises. Should ttne Landlord at an.,,' time objec! to any sign, symbol, notice, lettering or display either afI]xed to or visible from the outside of the Premises, the Tenant shall remove the salne lbrtbxvit}~ upon request. LEASEHOLD IMPROVEMENTS & TRADE FIXTURES (1) Definition of Leasehold Improvements For put-poses of this Lease, the roma "Leasehold improvements" includes without limitation all fixtures, improvements, installations, alterations and additions From time to time made. erected or installed by or on behalf of tiao Tenant ira or on the Premises, and whether or not moxeablc, with tho exception of furniture and equipment not of the nature of fixtures. (2) Installation of hnprovements & Fixtures The Tenant shall not make, erect, install or alter any Leasehold Improvements or trade fixtures, including lighting, in or on the Premises without having first obtained the Landlord's written approval. Fhe Tenant's request for any approval hereunder shall be in writing and accompanied by an adequate description of the contemplated work and. where appropriate, working draxvings and specifications thereof. All work to be pcrlbrmed in thc Premises shall be performed by competent contractors and subcontractors of whom the Landlord shall have approved, such approval not to be unreasonably withheld. All such work shall be subject to inspection by and the reasonable supervision of the Landlord, and shall be performed in accordance with any reasonable conditions or regulations imposed by thc Landlord and completed in a good and workmanlike manner in accordance with the description of v,'ork approved by the Landlord. (3) Liens 8,: Encumbrances on hnprovements & Fixtures In connection with the making, erection, installation or alteration of' Leasehold Improvements and trade fixtures and all oilier work or installations made by or for the Tenant in or on the Premises. tiao Tenant stnall comply with all the provisions of the Cous,'uctio~ I~'~ .4c~. and other statutes fi'om time to time applicable thereto, including any provision requiring or enabling the retention by way of hold-back of portions of any sums payable, and except as to any such hold-back shall promptly pay all accounts relating thereto. Tho Tenant shall not create any mortgage, conditional sale agreement or other cncmnbrance ira respect of its Leasehold hnprovements or, without the consent of the Landlord, with respect to its trade fixtures nor shall the Tenant take any action as a consequence of xvbich any such mortgage, conditional sale agreement or other encumbrance would attach to the Premises or any part thereof. If and whenever any lien for work, labour, services or materials supplied to or lbr thc Tenant or lbr the cost of which the Tenant may be ira any way liable or claims thcrelbr shall arise or be filed or any OO8 such mortgage, conditional sale agreement or other encumbrance shall attach, the Tenant shall within 20 days after receipt of notice thereof procure the discharge thereof, including any certificate of action registered in respect of any lien, bv payment or giving security or in such other manner as may be required or permitted by law, and failing which the Landlord may in addition to all other remedies hereunder avail itself of its remedy under section 12 hereof and may make any payments required to procure the discharge of any such liens or encumbrances, shall be entitled to be reimbursed by the Tenant as provided in section 12, and its right to reimbursement shall not be affected or impaired if the Tenant shall then or subsequently establish or claim that any lien or encumbrance so discharged xvas xvithout merit or excessive or subject to any abatement, set-off or defence. This subsection shall not prevent the Tenant from mortgaging or encumbering its chattels, furniture or equipment not of the nature of fixtures. (4) Removal of Improvements 8,: Fixtures All Leasehold Improvements, trade fixtures, furniture and equipment shall be removed by the Tenant from the Premises either during or at the expiration or sooner termination of the Term. The Tenant shall, in the case of every removal either during or at the end of the Term, make good at the expense of the Tenant any damage caused to the Premises by the installation and removal, and ~vhere required by the Landlord, shall restore the Premises to the condition in which they were prior to the installation of the Leasehold Improvements, trade fixtures, furniture and equipment being removed. INSURANCE & LIABILITY (1) Tenant's Insurance The Tenant shall take out and keep in l'orce during the Term: (a) comprehensive insurance of the type commonly called general public liability, which shall include coverage for personal liability, contractual liability, tenant's legal liability, non-owned automobile liability, bodily injury, death and property damage, all on an occurrence basis with respect to the Tenant's use and occupancy of the Premises, with coverage for any one occurrence or claim of not less than $5,000,000, or such other amount as the Landlord may reasonably require upon not less than six months notice at any time during the Term, which insurance shall include the Landlord as a named insured and shall protect the Landlord in respect of claims by the Tenant as if the Landlord were separately insured; and (b) insurance against such other perils and in such amounts as the Landlord may from time to time reasonably require upon not less than 90 days written notice, such requirement to be made on the basis that the required insurance is customary at the time for prudent tenants of similar properties. All insurance required to be maintained by the Tenant hereunder shall be on terms and with insurers to which the Landlord has no reasonable objection. Each policy shall contain a waiver by the insurer of any fights of subrogation or indemnity or any other claim over to which the insurer might otherwise be entitled against the Landlord or the agents or employees of the Landlord, and shall also contain an undertaking by the insurer that no material change adverse to the Landlord or the Tenant will be made, and the policy will not lapse or be cancelled, except after not less than thirty days written notice to the Landlord of the intended change, lapse or cancellation. The Tenant shall furnish to the Landlord, if and whenever requested by it, certificates or other evidences acceptable to the Landlord as to the insurance from time to time effected by the Tenant and its renewal or continuation in force, together with evidence as to the method of determination of full replacement cost of the Tenant's Leasehold Improvements, trade fixtures, furniture and equipment, 10. and it' tine Landlord reasonablx concludes that tine Full replacement cost has been underestimated, the Tenant shall forthwith arrange for any consequent increase in coverage required hereunder. It~ the Tenant shall fail to take out, renew and keep in force such insurance, or if tile evidences submitted to the Landlord pursuant to thc preceding sentence are unacceptable to the Landlord or no such evidences are submitted xvithin a reasonable period after request therefor by the Landlord then the Landlord may give to tile Tenant written notice requiring compliance with this section and specifying the respects in which thc Tenant is not then in compliance with this section. If the Tenant does not. vcithin 72 hours or such lesser period as the Landlord may reasonably require having regard to the urgency of tile situation, provide appropriate evidence of compliance with this section, the Landlord may, but st-tall not be obligated to, obtain some or' all of the additional coverage or other insurance which the Tenant shall have failed to obtain, without prejudice to any other rights of the Landlord under this Lease or othe~','ise, and the Tenant shall pa.,,, all premiums and other expenses incurred by the Landlord in that connection as additional rent pursuant to section 12 hereof. (2) Limitation o£Landlord's Liability The Landlord shall not be liable for any bodily injury or death ot; or loss or damage to any property belonging to the Tenant or' its employees, invitees or licensees or any other person in, on or' about tile Premises. (3) Tenant's tndenmification of Landlord Thc Tenant shall indemnify and save harmless the Landlord in respect of: (a) all actions, causes of actions, suits, claims and demands v, hatsoever. wtnich may arise either directly or indirectly by reason of anv act or omission of tho Lessee, its servants, licensees, invitees, members, guests, conlractors or agents in the usc or occupation of tile Premises: (b) any loss, cost, expense or damage suFI'cred or incurred by the Landlord arising from any breach by tine Tenant of any of its covenants and obligations under this Lease; and (c) all costs, expenses and reasonable legal IDes that may be incurred or paid by the Landlord itl cnlbrcing against the Tenant the covenants, agreements and representations of tine Tenant set out ira this Lease. UTILITIES, REPAIRS & LANDLORD'S ACCESS (1) The Tenant slnall pa)' all charges lbr water, sexxage disposal {including periodic emptying of the septic tank), garbage r-emoval and all other operating and maintenance costs and expenses except as otherx~ise provided herein. The Landlord shall pa.,,' all charges for electricity and tbr Fuel Ibr heating. (2) The Tenant shall repair tiao Premises at its expense, reasonable wear and tear, fire damage, lightning damage and storm damage excepted. Thc Landlord may at its discretion repair at its expense reasonable wear and tear, fire damage, lightning damage and storm damage. (3) Thc Landlord shall be permitted at any time and from time to time to enter and to have its autlnorized agents, employees and contractors enter the Premises for the purposes of inspection, maintenance or making repairs, and the Tenant shall provide free and unhampered access Ibr tine purpose, and shall not be entitled to compensation for any inconvenience, nuisance or discomfort caused thereby, but the Landlord in exercising its rights hereunder shall proceed to the extent reasonably possible so as to minimize interference with the Tenant's use and enjoyment of the Premises. 11. DELAY & NON-WAVER (1) Unavoidable Delax Except as herein other~vise expressly provided, if and whenever and to the extent that either the Landlord or the Tenant shall be prevented, delayed or restricted in the fulfillment of any obligation hereunder in respect of the making of any repair, the doing of any work or any other thing, other than the payment of rent or other monies due, by reason of: (i) strikes or work stoppages; (ii) inability to obtain any material, service, utility or labour required to fulfill such obligation; (iii) any statute, law or regulation of, or inability to obtain any permission from. any government authority having lawful jurisdiction preventing, delaying or restricting such fulfillment; or (iv) other unavoidable occurrence, the time for fulfillment of such obligation shall be extended during the period in which such circumstances operates to prevent, delay or restrict the fulfillment thereof, and the other party shall not be entitled to compensation for any inconvenience, nuisance or discomfort thereby occasioned. (2) Waiver If either the Landlord or the Tenant shall overlook, excuse, condone or suffer any default, breach or non-observance bx' the other of any obligation hereunder, this shall not operate as a waiver of such obligation in respect of any continuing or subsequent default, breach or non-observance, and no such waiver shall be implied but shall only be effective if expressed in writing. 12. REMEDIES OF LANDLORD (1) In addition to all rights and remedies of the Landlord available to it in the event of any default hereunder by the Tenant through improper compliance or non- compliance with any obligation arising either under this or any other provision of this Lease or under statute or the general law, (a) the Landlord shall have the right at all times to remedy or attempt to remedy any default of the Tenant, and in so doing may make any payments due or alleged to be due by the Tenant to third parties and may enter upon the Premises to do any work or other things therein, and in such event all expenses of the Landlord in remedying or attempting to remedy such default shall be payable by the Tenant to the Landlord as additional rent forthwith upon demand; (b) the Landlord shall have the same rights and remedies in the event of any non-payment by the Tenant of any amounts payable by the Tenant under any provision of this Lease as in the case of a non-payment of rent; and (c) if the Tenant shall fail to pay any rent or other amount from time to time payable by it to the Landlord hereunder promptly when due, the Landlord shall be entitled, if it shall demand it, to interest thereon at a rate of three per cent per annum in excess of the minimum lending rate to prime commercial borrowers from time to time current at the City's bank from the date upon which the same was due until actual payment thereofi (2) Remedies Cumulative Thc Landlord may from time to time resort to any or all of the rights and remedies available to it in the event of' any default hereunder by the Tenant, through improper compliance or non-compliance xx ith anx obligation arising either under any provision of this Lease or under statute or tile general lax',', all of which rights and remedies are intended to be cumulatixe and not alternative, and the express provisions hereunder as to certain right and remedies are not to be interpreted as excluding any other or additional rights and remedies available to thc Landlord by statute or the general law. (3) Right of Re-Entry on Dct'auh or Termination If and whenever the rent hereby reserved or other monies payable by the Tenant or any part thereof shall not be paid on tiao da,.' appointed for payment thereof, whether lawfully demanded or not. and thc Tenant shall have failed to pay such rent or other monies within five (51 business days aI'tcr tile Landlord shall have given to the Tenant notice requiring such pa?lent, or il' tine Tenant shall breach or t'ail to observe and pcrtbnn any of thc covenants, agreements, provisos, conditions and other obligations on tile pan of tile Tenant to be kept, observed or performed hereunder, or if this Lease shall have beconqc terminated pursuant to any provision hereof, or if the Landlord shall have become entitled to terminate this Lease and shall have given notice terminating it pursuant to any provision thereof, then and in every such case it shall be lawt'ul ibr tho Landlord thereafter to enter into and upon the Premises or any part thereof itl tiao name of the whole and the same to have again, repossess and enjoy as of its I'onner estate, anything in this Lease contained to the contrary notwithstanding. (4) Termination & Re-Entry If and whenever the Landlord beconacs entitled to re-enter upon tile Premises under any provision of this Lease thc Landlord. in addition to all other rights and remedies, shall have the right to tennainato this Lease forttwdtln by leaving upon the Premises notice in writing of such termination. (5) Payment of Rent, etc. on Termination Upon the giving by the Landlord of a notice itl writing terminating this Lease, whether pursuant to this or any other prov~sion of this Lease, this Lease and the Term shall terminate, rent and any other pasqllents Ibr which the Tenant is liable under this Lease shall be computed, apportioned and paid in full to thc date of such termination, and the Tenant shall immediately deliver up possession of the Premises to the Landlord. and tile Landlord ntav re-enter and take possession of them. 13. IMPROPER USE OF PREMISES: BANKRUPTCY In case without the written consent of tile Landlord tile Premises shall be used for any purpose other than that for which tile,,' xvcre leased, or occupied by any persons whose occupancy is prohibited by this Lease. or ii' tile Premises shall be vacated or abandoned, or remain unoccupied for fifteen (15) days or naore xxhile capable of being occupied; or if tile balance of the Term or any of the goods and chattels of the Tenant shall at any time be seized in execution or attachment, or if the Tenant shall make any assignment for the benefit of creditors or an.,,' bulk sale, become bankrupt or insolvent or take the benefit of any statute now or hereafter in lbrce for bankrupt or insolvent debtors, then in any such case the Landlord may at its option tenninate this Lease by leaving upon the Premises notice in writing of suctn termination and thereupon, in addition to the payment by the Tenant of rent and other payments for which the Tenant is liable under this Lease, rent for tile current month and the next ensuing 3 months shall inlmediatelv become due and paid by tile Tenant. 14. MISCELLANEOUS PROVISIONS (1) Registration of Lease Neither the Tenant nor the Landlord shall register this Lease or a notice of this Lease. (2) Lease Constitutes Entire A<,reement There are no covenants, representations, warranties, agreements or conditions express or implied, collateral or otherwise forming part of or in any way affecting or relating to this Lease save as expressly set out in this Lease; this Lease constitutes the entire agreement between the Landlord and the Tenant and may not be modified except as herein explicitly provided or except by agreement in writing executed by the Landlord and the Tenant. (3) Notices Any notice required or contemplated by any provision hereof shall be given in writing, and (a) if to the Landlord, either delivered to the City Clerk personally or mailed by prepaid registered mail addressed to The City Clerk, The Corporation of the City of Pickering, Picketing Civic Complex, One The Esplanade, Picketing, Ontario L1V 6K7; and (b) if to the Tenant, either delivered to Reverend Virginia E. Sherry personally or mailed by prepaid registered mail addressed to Reverend Virginia E. Sherry, 2163 Denbv Drive, Picketing, Ontario L1X 2A8. Every such notice shall be deemed to have been given when delivered or, if mailed as aforesaid, upon the third day after the day it is mailed. Either party may from time to time by notice in writing to the other, designate another address in Canada as the address to which notices are to be mailed to it. (4) (s) Interpretation All of the provisions of this Lease are to be construed as covenants and agreements as though words importing such covenants and agreements were used in each separate provision hereof, and the titles and captions appearing for the provisions of this Lease have been inserted as a matter of convenience and for reference only and in no way define, limit or enlarge the scope or meaning of this Lease or of any provision hereof. Extent of Lease Obligations This Lease and everything herein contained shall enure to the benefit of and be binding upon the respective heirs, executors, administrators and other legal representatives, as the case may be, of each party hereto, and every reference herein to any party hereto shall include the heirs, executors, administrators, and other legal representatives of such party. 1N WITNESS WHEREOF the Parties hereto have executed this Indenture. SIG,¥ED, SEALED A~VD DEL/I~ERED HORIZON HOUSE ',",'HERE HEAVEN AND EARTH MEET Rex'. Virginia E. SheITV .lohn Marshall, Business .Nlana2er THE CORPORATION OF THE CITY OF PICKERING \Vax~e Arthurs, Mayor' Bruce Taylor. Citx Clerk 190 Highway 7 G:¢en River Ont. Mr Len Hunter The City of Pickermg The Esplanade Pickering Ont. 14tn September, 2001 Dear Mr. Hunter, Please extend the lease on the Commtmity Centre in Green River tbr am additional 3 yem's. Note that the Rev. Diane Matthews has retired and our new Minister is Rev. Virginia Sherry. In add/t/on, the name of the Church has been changed f?om the Unity Centre of Love and Light to; Horizon House, xvhere Heaven and Em'th Meet. We thamk the City tbr past services and look Iht,yard to a flu'ther 3 years in the facility. Yours trtfly, Rev. Virginia St~erry ("-'-"'""' Jolm Marshall Business manager 015 RECOMMENDATION OF THE OPERATIONS COMMITTEE DATE MOVED BY 1. That Tender No. T-11-2001 submitted bv Brv P, on Contracting Ltd. In the amount of $73,438.92 including 7% G.S.T. be accepted: and 2. That a project cost of $75,843.68 including the Tender amount and other associated costs be approved; and 3. That funding in the amount of $76,000.00 be approved 016 PICKERING REPORT TO COUNCIL FROM: Richard Holborn Division Head Municipal Property & Engineering DATE: September 19, 2001 REPORT NUMBER: OES 022-01 SUBJECT: Tender T-11-2001 - Tender for Removal and Replacement of Concrete Box Culvert. RECOMMENDATION: That Tender No. T-11-2001 submitted by Bp Ron Contracting Ltd. in the amount of $73,438.92 including 7% GS.T. be accepted, and That a project cost of $75,843.68 including the Tender amount and other associated costs be approved, and That funding in the amount of $76,000.00 be approved ORIGIN: Year 2001 Capital Budget Account Number 2320-6004 Job No. 01-2320-009-02 AUTHORITY: 2001 Capital Budget - Account Number 2320-6004 Job No. 01-2320-009-02 FINANCIAL IMPLICATIONS: 1. Tendered Amount: T-11-2001 - Remove & Replace Box Culvert G.S.T. Sub Total GS.T Rebate (4%) Total Amount $68,634.50 4,804.42_ $73,438.92 $70,69.,.67 9 Approved Source of Funds 2001 Capital Budget - Account Number 2320-6004 Project Code 01-2320-009-02 $80,000.00 Report to Council OES 022-01 Sul~iect: Tender T-11-2001 Tender 2>r Removal and Replacement of Concrete Box Culvert Date: September 1% 2001 Page ]Estimated Project Costing Summary I Remove and Replace Box ('ulxert as per T-11-~()()1 ]Material Testing i Contingencies ! S~b Total GST G.ST. Rebate (4°0) Total Project Cost $68.634 5O 2.000 00 3.00000 73.634.50! 5,15442 I (2,94_ 5124) $75,843.681 Project Cost I over) under :Xppro_x ?df?)_d2__- $4,15632 ' EXECUTIVE SUMMARY' N/A BACKGROUND Tenders for this project were opened on September 5. £()()1 {see summary attached) Thc Iow bidder, BTx' Ron Contracting Ltd. have previously' performed x~ork tbr the City of Picketing peT- T-5-95 Recreation Complex Parking Lot Expansion. The Health and Safety Policy. the Confined Space Entry Procedure document to be used on this project, a list of personnel trained, and the CAD 7 form issued by Workplace Safety and Insurance Board, as submitted by Brx Ron Contracting I.td lnc haxe been reviewed by the Supervisor, Municipal Works and Co-ordinator. Safety & Training and are deemed acceptable. Upon careful examination of all tenders received and relevant documents (Health and Safety Policy, CAD 7 form, Workplace Safety and Insurance Board clearance, etcL I recommend the acceptance of the low bid by B~' Ron Contracting l.td lnc in the Tendered amount of $7_';,438.92 and a Capital project cost or' S75.843.t~8 Report to Council OES 022-01 Subjectl Tender T-I 1-2001 Tender for Removal and Replacement of Concrete Box Culvert Date: September 19. 2001 Page 3 ATTACHMENTS: 1. Supply and Services memorandum dated September 14, 2001 2. Co-ordinator, Safety & Training memorandum dated September 14, 2001 3. Record of tenders opened and checked 4. Location map Prepared By: Ricb~r'd Holborn/-- - Diy~sion Head, Municipal Property & Engineering Attachments (RTCT-22-2001 ) Copy:: Chief Administrative Officer Director, Corporate Services & Treasurer Supervisor, Municipal Works Approved / Endorsed By: Everett Buntsma Director, Operations & Emergency Services Funding Approved: Gil Paterson Director. Corporate Services & Treasurer Recommended for the consideration of Pickering City Council Tho/m~ts J.'Quin~ Chiet~dminis-'i-'i-'i-'i-'i-~ti~e Offica- - I ATTACHMEt41; - Corporate Serx:ices Department Supply & Services Memorandum September 14, 2001 To: Richard Holbom Division Head Municipal Property & Engineenng Darrell SelskT, Supervisor Municipal Works From: Barbara Tran, Buyer H Supply & Services Subject: Tender for Removal & Replacement Concrete Box Culvert Old Brock Road, Claremont, Tender No. T- 11 - 2001 Tenders have been received for the above pr°3ect. Eight (8) companies were mx-ired to participate of which sixteen (16) companies picked up tendering documents and paid a non-refundable fcc of %0.00 per set. A copy of the Record of Tenders Opened and Checked used at the public tender opening ~s attached. Purchasing Policies and Procedures Item 9.22(h) provides that where there are incorrect extensions or misplaced decimals, the bid may be corrected. Uni~ prices shall be used to correct extensions. Purchasing Policies and Procedures Item 9.27.(a) permits that all deposits other than the low three bidders shall be returned. ~tlinIllary (PST included, GST included) : COmpany Total Tendered Amount $ Bry Ron Contracting $73,43 $.92 Elirpa Construction &Materials Bob Hendrickson Consnuction Montgomery McKewan Contracting Ron Robinson Ltd. G.C. Romano Sons (Toronto) Limited Rejected Rejected Rejected Rejected ReJected After.Calculation Check 573,438.92 ]'he tendering requirement of providing a Nd bond irrevocable for a period of nmet>' {90) days was not met by these bidders. Pursuant to Information to Bidders Item 21, the following has been received from BU' Ron Contracting for your review dunng the evaluation stage of this tender call: (a) (b) (d) a copy of the Confined Space Ento' Procedure document to be used on this project a list of the employees trained in the Confined Space Entry Procedure who will be working on this project a copy of the ttealth and Safety policy to be used on this project: and a coPy of the current CAD 7 form or Cost and Frequency Report issued bF' Workplace Safety & Insurance Board. The Coordinator, Safety & Training has reviewed the above noted documents and deemed them acceptable. /2 Page 2 Tender for Old Brock Road Culvert Please review original tender and return. Include the following items in your Report to Council: (a) if items (a) and (b) noted above, are acceptable; (b) any past work experience with Bry Ron Contracting Limited including work location; (c) without past work experience, if reference information is acceptable; (d) a work location map; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; (i) any reason(s) why the bid of Bry Ron Contracting Limited is not acceptable; and (j) related comments specific to the project. If you require fmther information, please feel free to contact me. Barbara Tran Buyer II ADMI~ISTRATION DEPARTMENT HUMA~N RESOURCES DiTISION From: Subject: MEMOtL4MD UM F IECEIVIED CiTY OF PICKERING September 14. 2001 SEP 1 /+ 2001 To: Barb Tran, Buyer I SUPPLY AND SERVICES Debra A. Wight. Co-ordinator, Safety & Training BU' Ron Contracting Limited As requested, I have reviewed the follo~ving documents submitted by the above prospective contractor: · Health & Safety.' Policy WSIB Cost & Frequency Report. dated September 12. 2001 Confined,Space Procedures From a health & safety perspective, these documents are acceptable. If you have any concerns, please contact me directly. Debra Al°5\ ~gnt Attachments: Reviewed documentation O?2 E 0< ~7 0 © 0 0 .-- 0 ?ICKERING MUNICIPAL PROPERTT & ENGINEERING Attachment For Tender: T-11-2001 OLD BROCK ROAD SUBJECT AREA CLAREMONT Il 1.OC:VI i£)N MAP PROPOSED CONSTRUCTION INCLUDES: Concrete Box Culvert Replacement · Old Brock Road - south of Hoxton Street. I tAt~achments for Tenoerst2OOllT 11 2001 doc RECOMMENDATION OF THE OPERATIONS COMMITTEE DATE MOVED BY That Report OES 023-01 regarding the Picketing Recreation Complex Arena Snack Bar Concessions be received; and That a By-law be enacted to authorize the execution of an amending license agreement pursuant to which Picketing Hockey Association Incorporated will be permitted to continue to operate snack bar concession facilities within the Picketing Recreation Complex (Arena only). PICKERING REPORT TO COUNCIL FROM: Stephen Reynolds Division Head Culture & Recreation [).ATE' October 12. 2001 t~,EPORTNL'NIBER: OE5-023-01 SUBJECT: Picketing Recreation Complex Arena Snack t3ar Concessions - Pickering Hockey :\ssociation incorporated - Amending License.Agreement - File: RECOMM EN D,~X I-ION: That Report OES-023-1)I regarcti~ng tine Pickcrin,g Recreation Complex .Arena Snack Bat' Concessions be received and: A By-la'x.' be enacted to atttlaori×o tiao execution o/' a~q amcndin~ license agreement pursuant to which Pickering Hockox .Association Incorpot-atcd will be pem~aittcd to continue to operate snack bar concession t'acitities within the Pickering Recreation Complex (Arena only). ORIGIN: By-law #5541/99 Letter from Pickering Hockey ,Association incorporated dated ,1 ulx 1 (~. 2{ ~,)l. AUTHORITY: A,lu~icip~i/..toz, R.S.O., 1990. chapter NI.45. FINANCIAL IMPLICATIONS' Revenues: 2001 4 months :ii SSI)!} month 2002 -- 6 months ,;& S51)0, month Total $2,000 $3,000 $5,OOO EXECUTIVE SUMMARY: N/A BACKGROUND: On August 3, 1999, Council enacted By-law =5541 90. autlaorizing execution oF a license a~eement to retain Picketing Hockey .Association {PH.A) to operate certain snack bar Report to Council OES-0_~,-01 Subject: Recreation Complex Arena Snack Bar Concessions - Picketing Hockey Association Incorporated -Amending License Agreement Date: October 12.2001 Page 2 concessions within the Picketing Recreation Complex (Arena only) from September 1, 1999 to August 31, 2002. In a letter dated July 16, 2001, PHA initially requested terminating the agreement to operate Picketing Recreation Complex snack bar concessions as of August 31, 2001. PHA identified they have been experiencing losses in the Complex Arena snack bar operation. The City requires the Pickering Recreation Complex Arena snack bar concessions to continue to operate. The City requires PHA to continue to operate for the remainder of the agreement (August 31, 2002) which would give the City time to find a suitable replacement. PHA have agreed to continue to operate the Pickering Recreation Complex Arena Snack Bar concessions through to the end of the term of their current agreement if the rate can be reduced from $800/month to $500/month. Enactment of the draft By-law attached will authorize the execution of an amending license agreement to be prepared in a form ac6eptable to the City solicitor in consultation with the appropriate City Departments in conjunction with existing City practices. ATTACHMENTS: 1. Draft By-law 2. Letter from Picketing Hockey Association Incorporated dated July 16, 2001. Prepared By: ......-~: Stephen Reynolds Division H ea~W~, Culture & Recreation Division SR:fh Attachments Copy: Chief Administrative Officer, Director, Corporate Services & Treasurer City Solicitor, City Clerk .Approved/Endorsed By: '~ Everett ]~untsma, Director Operations & Emergency Services Department Recommended for the consideration of Pickering City Council ATTACHHENT#.. / TO REPOR, T~..~:~.~3'-~.:; ,~-~/ THE CORPORATION OF -1-I-1 ~_ CITT OF PICKERING 0?7 B'~'-LA\V NO. Being a bx-lax~ to authorize tile execution of an Amending License Agreement with Picketing Hockev Association lncoq>oratcd Ibr the operation of snack bar concessions at the Pickcring Recreation Complex Arena WHEREAS, pursuant to tine provisions of the )tht~tici/u[. t('~. R.S.O. 199t), chapter M.45 tiao Council of the Corporation of thc City of Picketing max enact a bv-laxv for leasing promises owned by the Co~T)oration. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk arc herebx authorized to execute an Amending License Agreement, in a form acceptable to the City Solicitor between t}~e Corporation of'tine City of Picketing and Pickering Hockey Associatio~a Incorporated for the operation of snack bar concessions at tile Picketing Recreation Complex Arena. BY-LA\V read a first, second and third tinlc and tinally passed this 5th day of November, 2001. Wayne Arthurs. Nlavor Bruce Taylor. Clerk ~July 16,2001 Mr Everett Buntsma, City of Pickering, One The Esplanade, Picketing, Ontado LIV 6K7 Dear Mr. Buntsma; July 16, 2001 PICKERING HOCKEY ASSOCIATION INCORPORATED Re: Concession Ucence Agreement Pickefin.q Recreation Complex PICKERING ° ONTARIO As you are aware, several years ago, the Picketing Hockey Association (P.HJ~.) took over the operation of the Snack Bars at the Recreation Complex, to try and enhance our fund-raising opportunities in conjunction with the Don Beer Snack Bar, which we were already running. As I am sure you are also aware, the operation of the Complex Snack Bars has been touch and go at best, because of the lack of consistent activity and the requirement to stay open for all users, even though these users contributed very little, if anything to our sales. The City was kind enough to reduce the rental rate to try and assist us at one point. We ware even allow~ somewhat more flexible hours. None of this has worked. Over the past few years, any profits from the Don Beer operation have been used to cover losses at the Complex. The only ones coming out of Complex with any money are the City, our suppliers and our staff. Just the fact of operating the Snack Bars, under these conditions, has now become any issue with our Board. Why are we doing it when we are making no money and/or may be losing? Having to bail out Complex Snack Bar operations is hurting us elsewhere. Therefore, we respectfully request that we be allowed to forego the final year under the current contract for the Complex Snack Bars. Specifically, that the contract be terminated as of August 314, 2001. Treasurer 905-839-5311 RECOMMENDATION OF THE OPEIL~TIONS COMMITTEE DATE MOVED BY That the memorandum of the Director. Operations & Emergency Ser~qces regarding status of the 2001 Capital Budget Projects be received tbr information. 03O PICKERING REPORT TO COUNCIL FROM: Everett Buntsma Director, Operations & Emergency Services DATE: October 16, 2001 REPORT NUMBER: OES 24-01 SUBJECT: Status 2001 Capital Budget Projects File: COl 000 RECOMMENDATION: 1. That the memorandum of the Director, Operations & Emergency Services regarding status of the 2001 Capital Budget Projects be received for information. ORIGIN: Request of the Operations Committee dated September 24, 2001 AUTHORITY: Municipal Act FINANCIAL IMPLICATION S: Not applicable EXECUTIVE SUMMARY: Not applicable BACKGROUND: A request of the Operations Committee at the September 24, 2001 meeting. ATTACHMENTS: 1. Capital Projects Report Prepared By: Everett Buntsma Direcloi:, Operations & Emergency Services EB:mld Attachments Copy: Chief Administrative Officer Approved / Endorsed By: Thomas J. Quinn Chief Administrative Officer ATTACHMENT # / TO REPORT # C~,~',~ 0 -c ,' 0 31 OPEtL~_TIONS & EMERGENCT SERVICES DEPA_RTMENT MEMORANDU,~ 1 October 16, 2001 To: From: Subject: Thomas J. Qui~m Ctdef Administrative Officer Everett Buntsma Director, Operations & Emergency Services Operations Committee Request Attached are updates of CapitaI Projects approved in our 2001 Budget submissions. 1 trust this will be satisfactou' to resoh'e the request of the Committee. EB :mld Attachment Copy: Operations Committee Agenda co\opercommxco 1000 0~2 023 034 035 Z Ill -I O,q~3 0~$ 03;t 0 0 ]0 O, 0 t ~ ~ = m I · o 8~ <ff. ~ o D o ' ~ I 041 ..q 042 043 ,,.11, 044 O45 0,46 ~ v ~ ~ m ~ ~ v ~I ~ ~; ~1 x I ' i ~ ~ [ , ~ o ~ ~ 0 g~a , o ~8 i g~ 8~ ~9 ...... j 88 oo : i , Zle~ ~ Z ~ ' ! ~ _ z 047 Z ffi ffi Z m 048, Z 0 0 0 052 m rn z ~54 (-t55 m -! o ffi ffi -I ffi 0 ffi .q O,56 057 0 0 r~ 0 058 i'- m X m re OiO ~ '"11~1 ,X 0 ITl _. ~' .~ ~ .~ ~o ~o ~ ~o~o ~ 0 ~ o 05' o~ o~_. o og o ~ ~ oc o o ~ 9~ o o o ~-~- ~- ~., ~- ~ ~ >~ > ~0 0 0 0 0 0 0 !0 Oi 3 ~3 ~ 3 0 RECOMMENDATION OF THE OPERATIONS COMMITTEE DATE MOVED BY That the memorandum of the Director. Operations 8: Emergency Services regarding Play Equipment Replacement be received for in~brmation 06,/1 PICKERING REPORT TO COUNCIL FROM: Everett Buntsma Director, Operations & Emergency Services DATE: October 16, 2001 REPORT NUMBER: OES 25-01 SUBJECT: Play Equipment File: CO1000 RECOMMENDATION' That the memorandum of the Director, Operations & Emergency Services regarding Play Equipment Repalcement be received for information. ORIGIN: Request of the Operations Committee dated September 24, 2001 AUTHORITY: Municipal Act FINANCIAL IMPLICATIONS: Not applicable EXECUTIVE SUMMARY: Not applicable BACKGROUND: A request of the Operations Committee at the September 24. 2001 meeting. ATTACHMENTS: 1. Play Equipment Report Prepared By:.f~ .... / Everett Bun[sma ./ / Director, (~peration~s'"&/Emergency Services EB:mld Attachments Copy: Chief Administrative Officer Approved/Endorsed By: Thomas J. Quinn Chief Administrative Officer ATTACHMEN-r ~ _z(_ ~,~,.5 ,~.b -c.. i OPER.~TIONS & EMERGENCT SERVICES DEP)dKTMENT MEMOILA_NDUM October 16, 2001 To: Subject: Thomas J. Quinn Chief Administrative Officer Everett Buntsma Director, Operations & Emergency Sen'ices Play Equipment Replacement Attached for your information is a copy of the Plax' Equipment Replacement list from the Operations & Emergency Services Department. I trust this will be satisfactom' to resolve the request of the Conunittee. Everett Buntsmd EB :mid Attactm~ent Copy: Operations Committee Agenda co\opercomrep\co 1000 z -d 0 o ITl RECOMMENDATION OF THE OPERATIONS COMMITTEE DATE MOVED BY That the memorandum of the Director. Operations & Emergency Services regarding status report of the Recreation. Parks & Culture Master Plan. be received for information PICKERING REPORT TO COUNCIL FROM: Everett Buntsma Director, Operations & Emergency Services DATE' October 16, 2001 REPORT NUMBER: OES 26-01 SUBJECT: Master Plan Status Report File: CO1000 RECOMMENDATION: That the memorandum of the Director, Operations & Emergency Services regarding status report of the Recreation, Parks & Culture Master Plan be received for infbrmation. ORIGIN: Request of the Operations Committee dated September 24, 2001 AUTHORITY: Municipal Act FINANCIAL IMPLICATIONS' Not applicable EXECUTIVE SUMMARY: Not applicable BACKGROUND: A request of the Operations Committee at the September 24, 2001 meeting. ATTACHMENTS: Memorandum Director, Operations & Emergency Services Status Report - Division Head, Culture & Recreation Prep~afedB2/:/ · . l?/ ./ Everett Bfintsma Director, Operations & Emergency Services Approved Endorsed By: Thomas J. Quinn Chief Administrative Officer EB:mld Attachments Copy: Chief Administrative Officer OPERATIONS & EMERGENCY SERVICES DEPARTMENT MEMORANDL~I October 16, 2001 To: Thomas J. Quinn Chief Administrative Officer From: Subject: Everett Buntsma Director, Operations & Emergency Ser-cices Status Report - Recreation, Parks & Culture Master Plan Attached is a brief update on the status o£ the ongoing 'LXlaster Plan", Two deadlines are outlined. The first is the completion of the Technical Report, which will be statistical in nature and is anticipated in November 2001. The Strategic Plan will make recommendations 1bt supply of facilities and opponmfities for recreation and cultm-al pursuits. The Strategic Plan is anticipated to be complete oath' h2 the new year but no later than FebmarT~ 2002. trust this is the information you require. ~ ~ '(.__...~, Everett Buntsma EB:mld Attachment Copy: Operations Cormnittee Agenda Division Head, Culture & Recreation cr\mastplan\cr8000 A'i-rACHNENT# ~ TO REPORT#~~:~- ~ ~6~/ OPERATIONS & EMERGENCY SERVICES DEPARTMENT CULTURE 8: RECREATION DIVISION MEMORANDUM October 15, To: 2001 Everett Buntsma, Director Operations & Emergency Services Department From: Stephen Reynolds, DMsion Head Subject: Status Report - Recreation, Parks and Cultural Services Master Plan Culture & Recreation Division staff are currently preparing the Master Plan Technical Report. The Technical Report is a review of the current level of recreation, parks and cultural service delivery in the City of Picketing. It is based on the City of Pickering's demographic profile, serMce inventory, review of future trends and financial conditions. The Technical Report will provide a summary of information gathered from the community by way of community surveys, user group surveys and focus groups. The Technical Report will provide an all-encompassing view of how recreation, parks and cultural services are currently delivered, the gaps that may exist and the recommendations for future development that would maintain the status quo. The Technical Report will be based on the City of Pickering's current state of service delivery.. and will outline the future development that would maintain this same level of service for Pickering's grooving population.,CxWe expect to have the Technical Report completed by the end of November 2001~ .......... Once the Technical Report is completed the Master Plan process will take on a strategic focus m order to ensure its application in future years. The next step will be to prepare a Strategic Plan Report that will provide detailed recommendations and strategies. The recommendations made in the strategic plan will be a direct result of all the information gathered during the Technical portion of the Master Plan process. When accepted by Council, the Strategic Plan Report can be used as a resource in capital forecasting, policy development and service delivery planning for Recreation, Parks and Cultural Services ewer the next five to ten years. We expect to have the Strategic Plan Report completed by the end of January 2002. /, SR: fl~ ~" Stephen~p,~s 0 7 1 RECOMMENDATION OF THE OPERATIONS COMMITTEE DATE MOVED BY That a by-law be enacted to amend Schedule 'A' Bv-law 2359/87 regulating stopping restrictions and prohibitions on certain highways. That a by-law be enacted to amend Schedule 'B' By-law' 2359/87 regulating parking restrictions and prohibitions on certain highways That a by-law be enacted to amend Schedule 'G' By-lay, 2359/87 "School Bus Loading Zone" for specific designations 072 PICKERING REPORT TO COUNCIL FROM: Richard W. Holbom DMsion Head Municipal Property and Engineering DATE: October I 7, 2001 REPORT NUMBER: OES 27- 01 SUBJECT: Amendment of Parking By-law 2359/87 Amberlea Road and Highview Road fronting St. Mary's C. High school Dubero' Avenue fronting St. Anthony Daniels C. School Glenanna Road £ronting William Dunbar P. School Pepperwood Avenue fronting Valley Farm P. School Rougemount Drive fronting E.B. Phin P. School Strouds Lane fronting Highbush P. School Twyn Rivers Drive fronting St. Monica C. School RECOMMENDATIONS: 1. That a by-law be enacted to amend Schedule 'A' By-law 2359/87 regulating stopping restrictions and prohibitions on certain highways, 2. That a by-law be enacted to amend Schedule 'B' By-law 2359/87 regulating parking restrictions and prohibitions on certain highways. 3. That a by-law be enacted to amend Schedule 'G' Bv-law 2359/87 "School Bus Loading Zone" for specific designations. ORIGIN: Request for traffic movement operations adjacent to school sites by the Durham Regional Police Services and Municipal Staff in order to effectively accommodate proposed "Kiss and Ride" pro=orams. ,AUTHORITY: Municipal Act. R.S.O. 1990, Chapter M.45, section 210.123. FINANCIAL IMPLICATIONS' The manufacture and installation of regulatory no-stopping signs costing approximately $5000.00 will be accommodated within the Roads Current Budget account, 2320-2409. EXECUTIVE SUMMARY: Not applicable. BACKGROUND: In response to several inquiries, Staff of the Operations & Emergency Services Department, Municipal Property and Engineering Division recently investigated and evaluated traffic movement operations in the vicinity of seven school sites. Site visits confirm that there is a high level of congestion and pedestrian crossing hazards that exist at these locations. The City's mandate is to review the traffic movements and recommended prohibition by-laws at each of the Report to Council OES 27- 01 Subject: Amendment of Parking By-lay, 2359 Date: October, 17, 2001. Page 2 073 above schools for improvements to assist xxith the implementation of the Kiss and Ride program. The Kiss and Ride zone is an area allocated to drop-off and pick-up students in ttne parking lot of the school. Ttnese zones facilitate iht: safe an:ival and departure on school property and help alleviate the traffic congestion oil the roadxvav. Spec~I2callv, the implementation of "no- stopping" zones along tine roadway alleviates tine trafI2c congestion on specific roadways and decreases intersection and driver, ax t~azards by improxing sightlines. Tine majority of traffic concerns consist of parents walking their children across the road under unsafe conditions, such as, jay-walking, xvalkmg betxxccn parked or stopped xehiclcs, dropping off children at or wittnin ilnterscctions, double parking oil roadxvays, vehicles peribrnaing klinsal'e U-tums, and traffic movement violations fronting tile school properties. 1. Amberlea Road and Highviev, Road frontin~ St. Mary's Catholic Highschool As a means of to better regulate trafi~c n2oxement operations and safety on Highview Road and Amberlea Road in proximity of St. Mary's Catholic High School, it is recon2mended that tine attached draft bx-laxx s be approx cci. Thc bv-laxx amendment, :is twoposcd, prohibits "stoppin~4" along thc north and south side of Highview Road ii'om Whites Road to a point 219 meters west of Whites Road (Regional Road 38). Tine bv-laxx amci~dmcnt, as proposed, is to be in cfl~ct for Monday- Friday, 8:00 a.m. 4:()() p.m., September to JLIIIO. Tine by-law amendment, as p~'oposed, prohibits "stopping" along tine east and ',,,'est side of Amberlea Road from Higlnx'icxx Road to a point 238 meters norttn of' Highvicw Road. The by-law amendmerm as proposed, is to be in cfi'oct ib~' NIondav - Fi-idav, S:00 a.m. -4:00 p.m., September to June. By ilnplementing and the passing of' Municipal bx-laxxs to p~'ohibit on-sweet stopping in thc areas of concern, this will improve thc x isibilitx' of tine roadxvays, increase the sightlines at the intersections of Ambcrlea Road Eramosa C'rcscent, as well as increase sightlines for vehicles entering and exiting the property. A neighbourhood sur,'cv was conducted on \'illagc Street, v~hictn indicated that the residents support a proposed "no-stopping'' by-law. Comnmnity safety is one of many concerns these residents have regarding tine tdigtn school. A majority of the residents support the implementation of restrictions to eliminate the presence of school related on- street parking and stopping. Side street on street parking may be impacted due to an increase of traffic volumes. Nlunicipal by-laws should be i'egularlv enforced to maintain effectiveness and should receive coi1stant monitor-in< x~it}ain tni*,tn areas of population, otherwise, posting of these bx-laws will be ineffcctix e. 2. Duberrv Drive fronling St. Anthony Daniel Catholic School A number of traffic related problems on t}~is sclqool property are causing vehicular conflicts on the municipal roadway fronting school property. Tine site visit confirmed the higtn levels of congestion and pedestrian crossing t~azards. These t,xpes of conflicts are t)qoically associated with the high volumes of parent x'et~iele traffic accessing the school property within a short time frame predominantl> OCCLZtTing during tine morning and afternoon periods. In conjunction with the Durham Regional Police. St. ,-Xnttnonx' Daniel Catholic School has been operating a Kiss and Ride Program, in o~'der to improve tine arrival and departure traffic congestion occurring on school property. In order to prohibit vehicles stopping in front of tine school during the appropriate times, a Schedule 'A' "no-stopping" by-law requires to be revised to reflect an earlier protnibition. Cun'entlv tine by-law is in effect from 8:30 a.m. but needs to change to 7:3{) a.m. The bx'-lav, amendment, as proposed, ,,,,'ill effectively prohibit "stopping" along the east side of Duberrv Drive from Major Oaks Road to a point 130 meters south of' Major Oaks Road and on the west side of Dubcr~' 074 Report to Council OES 27- 01 Subject: Amendment of Parking By-law 2359/87 Date: October, 17, 2001. Page 3 o o Drive from Major Oaks Road to a point 108 meters south of Major Oaks Road. The bv- law amendment, as proposed, is to be in effect for Monday - Friday, 7:30 a.m.- 4:30 p.m. Since the circular drivexvay does not have adequate space for standard size buses as well as parent vehicles utilizing the Kiss and Ride program, the school is requesting a properly marking school bus loading zone area to accommodate the students using this form of transportation. The "school bus loading zone" Schedule 'G' by-law, as proposed, will prohibit parking or stopping along the west side of Duberry Drive from 108 meters south of Major Oaks Road to 123 meters south of Major Oaks Road. Glenanna Road fronting William Dunbar Public School As of September 10t~', 2001, William Dunbar Public School has been operating a Kiss and Ride Program, in conjunction with the Durham Regional Police. This initiative is supported by the Police serv'ices to improve the vehicular movements and traffic congestion problems that are occurring fronting the school property. it is recommended that the attached draft by-laws be approved. The by-law amendment, as proposed, prohibits "stopping" along the east and west side of Glenanna Road from Heathside Crescent to a point 200 meters north of Heathside Crescent. The by-law amendment, as proposed, is to be in effect for Monday Friday, 7:30 a.m. - 4:30 p.m. Pepperwood Gate fronting Valley Farm Public School In cooperation with Durham Regional Police Services, Municipal staff has reviewed the parking and stopping conditions fronting the school. On October 27d, 2001, Valley Farm Public School will implement a Kiss and Ride Program. It is recommended that the attached draft by-laws be approved. The by-law amendment, as proposed, will prohibit "stopping" along the north side of Pepperwood Gate from Major Oaks Road to a point 226 meters east of Major Oaks Road and on the south side of Pepperwood Gate from Major Oaks Road to a point 212 meters east of Major Oaks Road. The by-law amendment, as proposed, is to be in effect for Monday - Friday, 7:30 a.m. - 4:30 p.m. Rougemount Drive fronting E.B. Phin Public School E.B. Phin Public School will be implementing a Kiss and Ride Program in cooperation with Durham Regional Police. This program is provided to improve the arrival and departure traffic movements and the traffic congestion occurring on Rougemount Drive. It is recommended that the attached draft by-laws be approved. The deletion of an existing "no-stopping" by-law on the north side of Rougemount Drive from 25 meters east of Altona Road and 70 meters east of Altona Road, Monday - Friday, 8:30 a.m. to 4:30 p.m., and the deletion of a "school bus loading zone" on the south side of Rougemount Drive from Altona Road to the point 155 meters east of Altona Road is required in order to implement new by-laws. Through the redesign of the school and the on site traffic, a school bus loading zone on Rougemount Drive is no longer required. The by-law amendment, as proposed, will prohibit "stopping" along the north side of Rougemount Drive from Altona Road (Regional Road 27) to a point 130 meters east of Altona Road and on the south side of Rougemount Drive from Altona Road (Regional Road 27) to a point 130 meters east of Altona Road. The by-law amendment, as proposed, is to be in effect for Monday - Friday, 7:30 a.m. - 4:30 p.m. Report to Council OES 27- 01 Subject: Amendment of Parking By-lax'` _0>98 Date: October, 17, 2001. Page 4 075 6. Strouds Lane fronting Itighbush Public School Highbush Public School has requested inunicipal stat]' to review school property and municipal roadway traffic conditions. Staff and Durtnam Regional Police have recommended that a Kiss and Ride Program be implemented to alleviate the current conditions. It is recommended that ttne attactncd draft bv-laxvs be approved. The deletion of a "no-stopping" bx-laxv on tile south side of Strouds Lane from Ferham Street to a point 28 meters east of remain Street which is in effect Ibr 24-hours per da>', year round is required. The by-law amendment, as proposed, x'` ill protsbit "stopping" along the south side of Strouds Lane from a point 28; meters east of remain Street to 175 meters west of Femam Street. The by-law amendment, as proposed, is to bo tin effect tbr Monday Friday. 7:30 a.m. 4:30 p.m. 7. Twvn Rivers Drive fronting St. Konica Catholic School in September 2001, a request '`'`'as received from Dc~rham Regional Police Services, which outlined a number of traffic related problems on q'xvxqn Rivers Drix e fronting St. Monica Catholic School and tile municipal roadway fi'eating the school property. In response to this cmq'espondcncc. Municipal Staff' tnas oxaluatcd the traffic operational conditions and has suggested to St. Nlonica Catholic School to implement a Miss and Ride program to reduce thc number of vehicular coal]tots that are occurring on tho property and on the roadxvay. Several near collision incidents t~axe occurred xx tneln exiting the property due to inadequate sightlines for standard sized school buses. It is recommended that "no-stopping" prohibitions to be implemented on Txv,m Rivers Drive in tiao area of concern. In order to prohibit votnicles parking in front of this school during specific time periods, tile no-parking by-lax'` on Tx'` vn Rivers Drive from Altona Road to Hoover Drive. Monday - Friday, 6:30 a.m. - S:31t a.m. and 4:(}0 p.m. - 6:30 p.m is recommended to be deleted and replaced xvitIn a more rostricti'`o by-lax'`. The by-law amendment, as proposed, will prohibit ~'stopping" along tiao norttn and souttn side of Tw5ql Rivers Drive from Altona Road to Hoover Drive. Tlnc bx-laxx amendment, as proposed, is to be in effect for Monday Friday, 7:30 a.m. 4:3ft p.m. By-law prohibitions fronting sctnool property must receive regular and frequent enforcement from our Municipal By-law Section of the Clerks Division and Dttrham Regional Police Services in order to be effective. Increasing visibility fronting these schools will allow for adequate sightlines during the operation of tile Kiss and Ride programs and xvill possibly discourage negative driving behaviour, hnplcmenting ttnese by-law regLilations stnould reduce the amount of violations occurring at and around tine areas of concern and improve tine safety conditions on municipal roadways. Without strict monitoring and enlbrcemont o~' these regulatory by-laws, the Kiss and Ride programs and safety ol'ttne roadway x'` ii1 not be s~stained. ATTACHMENTS: 1. Draft By-laws 2. Location Maps 07G Report to Council OES 27- 01 SubJect: Amendment of Parking By-law 2359/87 Date: October, 17, 2001. Page 5 Prepared By: Renata V. Rozinger Technician, Traffic Control Approv~it"7 Endorsed By': / . Everett B~untsma Director, Operations & Emergency Services Richard W. IlOlborn Division HeEd, Municipal Property & Engineering RR: rr Attachments Copy: Thomas J. Quirm, Chief Administrative Officer Recommended for the consideration of Pickering City Council .... ;:~- , .,,, _j · / /,,...-. ..... ..~,, _ L-, ! _l.W Thomas J. Quinn, Chief ~d/ministrafive Officer~/ ATTACHMENT # , TOREPORT#_~_f~ .2-T-: THE COR. PORAq~ON OF ~E'~ITY OP PICkinG 077 BY-LAW NO. Being a by-law to amend By-law _o59/8/ regulating parking, standing and stopping on highways on private and municipal property. WHEREAS, pursuant to the Municipal Act, R.S.O. 1990, chapter 5/I.45, sections 2l 8.52, 210.73, 210.123-126, 210.131, 310, 314.7, and 314.8, thc Council of tiao Corporation o£ the City of Picketing enacted By-law 2359/87 regulating parking, standing and stopping on hi,Brays an on private and on mtmicipal property; NOW THEP,2LSFORE THE COUNCII~ OF Tile CORPORATION OF THE CITY OF PICI<UZRING HEREBY ENACq'S AS FOLLO\VS' Schedule 'A' to By-law 2359-87, as amended, is hereby amended by dctcting therefro[n the following items: Hi ghwa¥ Duberry Drive Side Bctwcctt And Prohibited Times and Days East Major Oaks Road and 8:30 a.m. to 4:30 p.m. 130 meters south of Monday to Friday Major Oaks Road Rougemount Drive North 25 meters cast of 8:30 a.m. to 4:30 Altona Road and 70 Monday toFriday. meters cast of Altona Road Strouds Lane South Fcnlam Street and 28 lnetcrs east o1' }rOrlllila] Street Sec Notc 1 * Schedule 'B' to By-law 2359-87, as amended, is hereby amended by deleting therefrom the following items: Highway Side Between/And Prohibited Times and Days Twyn Rivers Drive South Altona Road and (5:3(/ a.m. to 8:30 a.m. and Hoover Drive 4:00 p.m. to 6:30 p.m. Monday to Friday Schedule 'G' to By-law 2359-87, as amended, is hereby amended by deleting therefrom the following items: Highway Side Rougelnount Drive South Betwee~t, And Prohibited Ti~nes and 25 meters east of' Altona Road and 155 meters cast of Altona Road Days Schedule 'A' to By-law 2359/87, as amended, is hereby amended by adding thereto the following items: Highway Side Highview Road North and South Between/Aa~d Prohibited Times and Days Whites Road and 219 8:00 a.m. to 4:00 p.m. meters west of Whites Monday to Friday, Road. September to June. Amberlea Road Duberry Drive East andWest Highview Road and 8:00 a.m. to 4:00 p.m. 238 meters north of Monday toFriday, / ttighview Road. ~:~ ,,,September to June. East Major Oaks Road"'mxd 7:30 a.m. to 4:30 p.m. 130 meters south of Monday to Friday Major Oaks Road Duberry Drive West Major Oaks Road and 7:30 a.m. to 4:30 p.m. 108 meters south of Monday toFriday. Major Oaks Road. Glenanna Road East andWest Heathside Crescent 7:30 a.m. to 4:30 p.m. and 200 meters north Monday to Friday. of Heathside Crescent. Pepperwood Gate North Major Oaks Road and 7:30 a.m. to 4:30 p.m. 226 meters east of Monday toFriday. Major Oaks Road. Pepperwood Gate South Major Oaks Road and 7:30 a.~n. to 4:30 p.m. 212 meters east of Monday to Friday. Major Oaks Road. Rougemount Drive North and South Altona Road and 130 7:30 a.m. to 4:30 p.m. meters east of Altona Monday to Friday. Road. Strouds Lane South 28 meters east of 7:30 a.m. to 4:30 p.m. Fernam Street and 175 Monday to Friday. meters west of Fernam Street. Twyn Rivers Drive North and South Altona Road to 7:30 a.m. to 4:30 p.m. Hoover Drive Monday to Friday. Schedule 'G' to By-law 3307/89, as amended, is hereby amended by adding thereto the following items: Highway Duberry Drive Side Between/And Prohibited Times and 108 meters south of Major Oaks Road to 123 meters south of Major Oaks Road. Days ATTACk'S= x''T ~ ___ TO REPORT// ,i '- .¥ -LT~: }3Y-LAW read a first, second aid third time and finally passed this 5th day of November, 2001. 07, Wayne Arthurs. Mayor Bruce Taylor, Clerk BENEDICTINE CRT. COGN,a,C ~ L~o cAE D NO 5 TIONS AVE N U ~ SAUGEEN MONTC[ AIR LAN E '1 OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION SCALE 1:4000 CRESBENT DRIVE HIGHVIEW (3 (}RES,CENT / CHIRON /- COURT CHARNWOOD ~~ --X..._..,/ (MIRANDA l{Jl- - - Iz / m/ ~ z CRT. I lc/ ~ ASHF IELD~ m / ~L ~c ~ ~ T~AFFIC ~EPO~T LOOATIO~ OF P~OPOSED B~BBER 1/2001 NO STOPPING ZONES ARCADIA SOUAR%~ LANE ATTACHMENT =.-~ TC REPOR'T -= ~ ~:~ ~/~ OPERATIONS & EMERGENCY---- SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION 1 1:4000 / OCTOBER 1/2001 TRAFFIC REPORT LOCATION OF PROPOSED NO STOPPING ZONES ATTACHMENT# ~- TO REPORT #_F_.z~ ~?<, PROPOSED NO S B ¥~LA W L OCA TION © © SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION 1:4000 OCTOBER 1/2001 Li_J Z TRAFFIC REPORT LOCATION OF PROPOSED NO STOPPING ZONES ~©WN ATTACHMENT ~_~ -[0 Kcvu~,~ ~ ~---~-'- ~ ~-~ , / OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & 1:4000 OCTOBER 1/2001 ENGINEERING DIVISION / TRAFFIG REPORT LOCATION OF PROPOSED NO STOPPING ZONES ATTACHMENT# ' I OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION 1:4000 OCTOBER 10/2001 PROPOSED NO STOPPING B Y-LA W L. OCA TION TRAFFIC REPORT LOCATION OF PROPOSED NO STOPPING ZONES ATTACPIMENi ~__~_TO REPORT#~ 2 ?-c/ PROP( OPERATIONS & EMERGENC'F SERVICES DEPARTMENT MUNICIPAL PROPERLY & ENGINEERING DIViSiON 1:4000 OCTOBER 1/2001 ~-~- CENT NC M }S~D NO STOPPING 4/L OCA T/ON ' ~<l. ~ NT // / // TRAFFIC REPORT LOCATION OF PROPOSED NO STOPPING ZONES PROPOSED NO STOPPING B Y-LA W L OCA TION L~ OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DiViSiON T SCALE: ~ PLOt [}ATE 1:4000 / OCTOBER i0/2001 © TRAFFIC REPORT LOCATION OF PROPOSED NO STOPPING ZONES ¥©