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HomeMy WebLinkAboutPLN 27-22Report to Executive Committee Report Number: PLN 27-22 Date: June 6, 2022 From: Kyle Bentley Director of City Development & CBO Subject: Proposed Amendment to the City’s Street Naming Policy - File: D-9610 Recommendation: 1. That the draft Street Naming Policy ADM 220, as amended in relation to War Veterans and the W ar Dead, contained in Appendix I to Report PLN 27-22, be approved; and 2. That a copy of Council’s resolution and the revised Street Naming Policy ADM 220 be forwarded to the Royal Canadian Legion, Branches 606 and 483, the Regional Municipality of Durham, and the Durham Regional Police Services. Executive Summary: This reports seeks approval of proposed amendments to the City’s Street Naming Policy ADM 220. Among other minor matters, the amendments establish requirements to select street names in relation to W ar Veterans and the War Dead; identify additional information needed to support the name of a War Dead or War Veteran to be added to the City of Pickering’s Street Name Reserve List; and, waive the fees for requests received from the Royal Canadian Legion to add names to the City’s Reserve List. The draft Street Naming Policy is attached as Appendix I to Report 27-22. It is recommended that Council approve the Policy. Financial Implications: Under the City’s current Schedule of Fees and Charges, there is a $1,020.00 fee to request a name be considered for inclusion on the City’s Street Name Reserve List. The fee covers the work required by staff to evaluate the submitted name against the requirements of the City and the Region. There would be a proportionate loss of revenue to the City with the implementation of the amendments to Policy ADM 220 that waive the fees for the names submitted on a list submitted by the Royal Canadian Legion to add names to the City of Pickering’s Reserve List of Street Names. 1. Background On November 23, 2020, Street Naming Policy ADM 220 was approved by Council (Resolution #466/20). The Policy: consolidated previous Council Resolutions on the use of personal names; implemented criteria for selecting names; established a process and cost recovery mechanism for adding street names to the reserve list; and clarified the process for assigning a street name. Report PLN 27-22 June 6, 2022 Subject: Street Naming Policy Page 2 On March 28, 2022, Council passed Resolution #856/22, giving direction to staff to initiate amendments to the Street Naming Policy, to give veterans’ names first priority in the selection or assignment of names to the streets; to waive the application fees when names are submitted by the Royal Canadian Legion once per year; to include a reference to Engineering Services Department Standards P-809, regarding the use of the poppy symbol and the Fire Services symbol; and, to report back to Council before the Summer 2022 recess. This Report responds to Council’s direction. 2. Discussion: The City of Pickering currently has no streets named after War Veterans or the War Dead. The Street Naming Policy ADM 220, approved November 23, 2020, changed the criteria for these names. However, a priority on the use of names of Veterans or War Dead was not included in the policy. The Royal Canadian Legion, Branches 483 and 606, have submitted a list of 45 names. However, the back-up information on each individual has not yet been submitted. Once the back-up material is submitted, each name will be evaluated by the City, and approvals will be sought from the Region of Durham and the Durham Regional Police Services. It is anticipated that these names can be approved for use by the end of 2022. It was determined that recognition of Veterans and the War Dead is better served by using their names on streets with more prominence. As such, it is recommended that the name of a War Dead or the name of a Veteran be selected for Type C Arterial or Collector Roads in all developments within Pickering, provided there is one available on the City’s approved reserve list. Considering roads designated as a Type C Arterial or a Collector, staff have identified that most roads in these categories are already named. However, there may be a few opportunities in northern parts of Seaton. Therefore, staff are also recommending that, for developments that do not have a Type C Arterial or a Collector Road, that at least one street in each phase of development (whether for wayfinding in a private development with condominium roads or a public street), have a name selected from the Veterans and War Dead section of the Reserve Street List. The proposed amendments to the Street Naming Policy are highlighted in yellow in the draft policy contained in Appendix I to this Report. They can be summarized as follows: • Section 1: Definitions, was updated to include a new definition for the Legion and re-alphabetized. • Section 2: Street Naming, Clauses i) & ii) of Subsection 02.01 g) were updated to include the submission requirements for the names of the War Dead and War Veterans. • Subsection 02.02 a): was updated to include new Subsection 02.02 b) providing the Legion the opportunity to submit a list of names once per year; and waiving the application fees associated with the submission of street names by the Legion and re-alphabetized. Report PLN 27-22 June 6, 2022 Subject: Street Naming Policy Page 3 • Subsection 02.02 c): the word “vet” was replaced with the word “evaluate”. • Subsection 02.02 d): the word “vetted” was replaced with the word “evaluated”. • Section 3: Street Name Signs, was updated by adding Subsection 03.04 and 03.05 on the use of the Pickering Fire Services crest or the poppy icon on street signs. • Section 6: Priority Use of the names of War Dead or War Veterans, was added to require Street Names for Type C Arterial or Collector Roads in new subdivisions in Pickering to be selected from the War Dead or War Veterans section of the City’s Reserve List; and to require for each development, or phase of development, that does not have a Type C Arterial or Collector Road, have at least one main street, whether public or used for wayfinding in private roads, to be selected from the War Dead or War Veterans section of the City’s Reserve List; and, should a development use a particular theme for the street names, then the Director of City Development has the ability to waive the requirements for the names of the War Dead or War Veterans, if unsuitable. 3. Conclusion and Recommendation Staff consulted with internal departments including City Development (Planning & Design Division and Engineering Services) during the formulation of the amendments to the policy. Street Naming Policy ADM 220, as amended, has been reviewed by the City’s Policy Committee. It is recommended that the amended Street Naming Policy ADM 220, contained in Appendix I to Report 27-22, be approved by Council. Appendix: Appendix I Proposed Amended Street Naming Policy ADM 220 Report PLN 27-22 June 6, 2022 Subject: Street Naming Policy Page 4 Prepared By: Original Signed By Jill McMullen Supervisor, Geomatics Original Signed By Déan Jacobs, MCIP, RPP Manager, Policy & Geomatics Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO JM:DJ:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer Appendix I to Report No. PLN 27-22 Proposed Amended Street Naming Policy Policy Procedure Title: Street Naming Policy Policy Number ADM 220 Reference Resolution #466/20 Date Originated (m/d/y) November 23, 2020 Date Revised (m/d/y) June 27, 2022 Pages 10 Approval: Chief Administrative Officer Point of Contact Supervisor, Geomatics Policy Objective To implement a comprehensive policy on street naming including: criteria for selecting street names; consolidating previous Council Resolutions on the use of personal names; process and cost recovery and responsibilities for adding a street name to the Reserve List; assigning a street name; establishing a naming and signage convention for Private Streets; establishing municipal addressing for both standard condominiums and common element condominiums; and retiring street names. Index 01 Definitions 02 Street Naming 03 Street Name Signs 04 Changing Street Names 05 Names of Streets being stopped up and closed 06 Priority use of the names of the War Dead or War Veterans 01 Definitions 01.01 Back Lane – those Public Streets which are intended for or used by the general public for the passage of vehicles along the back yard of properties. 01.02 City – The Corporation of the City of Pickering. 01.03 Civic Number – the number assigned by the City to a property or building, which forms part of a Municipal Address. 01.04 Council – the Council of the Corporation of the City of Pickering. 01.05 Customers – property owners, developers, builders and Pickering residents or their representatives/agents. Policy Title: Street Naming Policy Page 2 of 10 Policy Number: ADM 220 01.06 Emergency Services – those members of the Police Services, Fire Services, Ambulance and Paramedic Services. 01.07 Geomatics Staff – the staff members within the Geomatics Subsection of the Policy & Geomatics Section of the City Development Department of the City. 01.08 Legion – the Royal Canadian Legion, Branches 606 and 483, from Pickering and Claremont, respectively. 01.09 Municipal Address – the Civic Number and Public Street name. 01.10 Pickering Firefighters – those members of the Pickering Fire Services. 01.11 Private Street – the lands, which provide vehicular access to a development but is not owned or maintained by a public municipal, provincial or federal body. 01.12 Proper Names – the names of people, brand names and/or companies. 01.13 Public Street – a common and public highway, road, avenue, parkway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles, and includes the area between the lateral property lines thereof. 01.14 Region – the Regional Municipality of Durham. 01.15 Reserve List – the list of reserved names that have already gone through all the approvals required for reserving the street name; these names can be used for any proposed Public or Private Street. 01.16 Street Name – the name and suffix assigned for each Public or Private Street within the City of Pickering. 01.17 Street Name Signs – the signs erected at the intersection of two of more streets and identifying those streets by displaying the names of the streets. 01.18 Street Suffix – words that follow a street name and that usually indicate the type of street configuration and or street direction. 01.19 War Dead – those persons who died or went missing in action while serving overseas in active military duty including in the Canadian Merchant Navy that served in a war zone as defined by the Canadian Government and in nursing overseas during: the Peninsular and Crimean Wars, the Boer War, World War 1, World War 2, peacemaking action initiated by the United Nations and/or NATO including the Korean War, the Gulf War of 1991 and Afghanistan or any peacekeeping action initiated by the United Nations and/or NATO in which Canada played an active military role. Policy Title: Street Naming Policy Page 3 of 10 Policy Number: ADM 220 01.20 War Veterans – those persons who voluntarily enlisted with Canadian military forces including the Canadian Merchant Navy that served in a war zone as defined by the Canadian Government and in nursing and served overseas in active duty during: the Peninsular and Crimean Wars, the Boer War, World War 1, World War 2, peacemaking action initiated by the United Nations and/or NATO including the Korean War, the Gulf War of 1991 and Afghanistan or any peacekeeping action initiated by the United Nations and/or NATO in which Canada played an active military role. 02 Street Naming 02.01 Criteria for selecting names to be reserved for Public or Private Streets in Pickering: a) Street Names shall not impair the ability of Emergency Services to respond to emergencies or the City’s ability to deliver services; b) Street Names shall not result in or be perceived to confer, any competitive advantage, benefit or preferential treatment or advertisement to the named party, or product, service or a particular business; c) Street Names shall not result in inappropriate abbreviations or acronyms; d) Street Names shall be easy to pronounce; e) Street Names shall not duplicate or sound similar to other street names including spelling variations of the same name being used within the Region; f) Street Names shall be a reasonable length so as to fit the size of a standard street sign blade width when combined with the street type abbreviation (for sign blade width see Engineering Services Department Standards P-809.1 & P-811); g) Proper Names will only be approved for use by the City if: i) the names are those of the War Dead who were residents of Pickering at the time they served. Submissions shall include their service record (length of military service and which branch of service) and awards, medals or decorations received; ii) the names are those of War Veterans who were, or became and remained, residents of Pickering after their service. Submissions shall include their service record (length of military service and which branch of service), awards, medals or decorations received, and, if applicable, community service in Pickering; iii) the name is that of a Pickering Firefighter who was killed on the job or passed as a result of a job-related injury/illness; or Policy Title: Street Naming Policy Page 4 of 10 Policy Number: ADM 220 iv) the name is that of a resident, living or deceased, who has exhibited significant importance to Pickering’s heritage. 02.02 Procedure for reserving names not on the Reserve List to be used for Public or Private Streets in Pickering: a) All customers must submit an “Application to Add a Street Name to the Reserve List” to the City Development Department, (see Appendix 1), which shall include the proposed name and the rationale for the name, in addition to the applicable fees as per the City’s Fees and Charges By-law; b) Despite subsection a) above; i) a list of names of the War Dead or War Veterans can be submitted by the Legion no more than once per year; ii) application fees shall be waived for the list of names submitted by the Legion; c) Geomatics Staff will evaluate names submitted by customers to ensure that they comply with section 02.01 of this policy; and d) Names evaluated by Geomatics Staff, and found in compliance with section 02.01 of this policy, will be submitted to the Region for approval according to their procedure for Street Names in Regional Procedure D20. 02.03 Process and responsibilities for assigning reserved names to proposed Public or Private Streets in Pickering: a) The Customer picks names from the Reserve List or submits names as per sections 02.01 and 02.02 of this policy; b) Suffixes are assigned by Geomatics Staff to ensure the appropriate suffix is used to describe the type, function, length and configuration of the street, and are chosen from the standard list of Street Suffixes used by Canada Post (see Appendix 2); i) Only Back Lanes will use the suffix “Mews”; ii) Private Streets will only use the suffix “Private”; c) Private Streets will be named to provide wayfinding using the following criteria but shall not form part of the Municipal Address: i) where a development has multiple Private Streets; ii) where a development has a complex layout; and iii) where a development has multiple access points to public streets (see Appendix 3); Policy Title: Street Naming Policy Page 5 of 10 Policy Number: ADM 220 d) notwithstanding subsections b) and c) above, all Private Streets named prior to this policy will be grandfathered (see Appendix 4); e) Street Names will be registered through one of the following processes as the City deems appropriate to the development type: i) registration of a draft plan of subdivision/condominium; ii) registration of a development agreement/site plan agreement; or iii) registration of a by-law on title. 03 Street Name Signs 03.01 Street Name Signs will adhere to the development standards as set out in the development agreement, subdivision/condominium agreement or site plan agreement. 03.02 Street Name Signs for Public Streets will use a green background with white lettering. 03.03 Street Name Signs for Private Streets will use a blue background with white lettering. 03.04 Street Name Signs for those using the name of a firefighter shall use the Pickering Fire Services crest as per Engineering Services Department Standard P-809.3. 03.05 Street Name Signs for those using the name of the War Dead or a War Veteran shall use a poppy icon as per Engineering Services Department Standard P-809.3. 04 Changing Street Names 04.01 Applications to change an existing Public Street Name, including those initiated by the City, are overseen by the Legal Services section of the Corporate Services Department. All costs associated with the procedure to change the street name will be the responsibility of the applicant. Selecting the name to replace an existing Street Name will be in accordance with section 02 of this policy. 05 Names of Public Streets being stopped up and closed 05.01 A Street Name of a Pickering street that is permanently stopped up and closed, in its entirety, will be retired and not re-used anywhere else within Pickering. Policy Title: Street Naming Policy Page 6 of 10 Policy Number: ADM 220 06 Priority Use of the names of the War Dead or War Veterans 06.01 A street shall be assigned the name of a War Veteran or the War Dead, if: a) there are names of War Veterans or War Dead available on the City’s Reserve List; and b) the street is a Type C Arterial or a Collector Road; or c) the street is a private street to be named for wayfinding, with a minimum of one street so named within each phase of development; or d) the street is a main road, which provides the greatest exposure, within a draft plan of subdivision, with a minimum of one street so named within each registered phase; and e) if the street referred to in subsection c) and d) above, is within: i) a development application currently under review where the names have not yet been assigned to the streets as of the date of approval of this policy, as amended; or ii) a new development application submitted after the date of the approval of this policy, as amended. 06.02 Notwithstanding subsection c) and d) above, the Director, City Development & CBO may, at his discretion, waive the requirement for the assignment of the name of the War Dead or a War Veteran to a street in a plan of subdivision, if the name does not fit in or complement the street name theme associated with a particular development. Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy. Appendices Appendix 1 Application to Add a Street Name to the Reserve List Appendix 2 Standard list of Canada Post Street Suffixes and their Approved Abbreviations Appendix 3 Examples of Developments with multiple Private Streets, complex layouts and multiple access points to Public Streets Appendix 4 Existing Private Street Names grandfathered by this Policy Policy Title: Street Naming Policy Page 7 of 10 Policy Number: ADM 220 Appendix 1 Application to Add a Street Name to the Reserve List Policy Title: Street Naming Policy Page 8 of 10 Policy Number: ADM 220 Appendix 2 Canada Post Standard Street Suffixes and their Approved Abbreviations Suffix Abbreviation Suffix Abbreviation Suffix Abbreviation Abbey ABBEY Front FRONT Passage PASS Acres ACRES Gardens GDNS Path PATH Alley ALLEY Gate GATE Pathway PTWAY Avenue AVE Glade GLADE Pines PINES Bay BAY Glen GLEN Place PL Beach BEACH Green GREEN Plateau PLAT Bend BEND Grounds GRNDS Plaza PLAZA Boulevard BLVD Grove GROVE Point PT By-Pass BYPASS Harbour HARBR Port PORT Byway BYWAY Heath HEATH Private PVT Campus CAMPUS Heights HTS Promenade PROM Cape CAPE Highlands HGHLDS Quay QUAY Centre CTR Highway HWY Ramp RAMP Chase CHASE Hill HILL Range RG Circle CIR Hollow HOLLOW Ridge RIDGE Circuit CIRCT Impasse IMP Rise RISE Close CLOSE Inlet INLET Road RD Common COMMON Island ISLAND Route RTE Concession CONC Key KEY Row ROW Corners CRNRS Knoll KNOLL Run RUN Court CRT Landing LANDING Square SQ Cove COVE Lane LANE Street ST Crescent CRES Limits LMTS Terrace TERR Crossing CROSS Line LINE Thicket THICK Cul-de-sac CDS Link LINK Towers TOWERS Dale DALE Lookout LKOUT Townline TLINE Dell DELL Loop LOOP Trail TRAIL Downs DOWNS Mall MALL Turnabout TRNABT Drive DR Manor MAOR Vale VALE End END Maze MAZE Via VIA Esplanade ESPL Meadow MEADOW View VIEW Estates ESTATE Mews MEWS Village VILLGE Expressway EXPY Moor MOOR Vista VISTA Extension EXTEN Mountain MTN Walk WALK Farm FARM Orchard ORCH Way WAY Field FIELD Parade PARADE Wharf WHARF Forest FOREST Park PK Wood WOOD Freeway FWY Parkway PKY Wynd WYND Policy Title: Street Naming Policy Page 9 of 10 Policy Number: ADM 220 Appendix 3 Examples of Developments with multiple Private Streets, Complex Layouts and Multiple access points to Public Streets Example 1 Example 2 Policy Title: Street Naming Policy Page 10 of 10 Policy Number: ADM 220 Appendix 4 Existing Private Street Names grandfathered by this Policy Names of Private Streets with a suffix other than “Private” Adirondack Chase Beachpoint Promenade Bluebird Crescent Boston Glen Castlegate Crossing Durham Live Avenue Garrison Crossing Grenwich Glen Gull Crossing Hidden Valley Glen Huckleberry Crossing Jackpine Crossing Ladyfern Crossing Nantucket Chase Mayapple Crossing Moonbeam Glen Shining Star Chase Stallion Chase Tribro Studios Avenue Universal City Way Waterpoint Street