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Home My WebLink AboutFIN 04-22 Report to Council Report Number: FIN 04-22 Date: March 28, 2022 From: Stan Karwowski Director, Finance & Treasurer Subject: Statement of the Treasurer Respecting 2021 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees -File: F-1000-001 Recommendation: It is recommended that Report FIN 04-22 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2021 be received for information. Executive Summary: Section 284(1) of the Municipal Act 2001 (the “Act”) states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement (the “Statement”) of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: This report contains no new financial implications as the expenditures were provided for in the 2021 Current Budget approved by Council. Discussion: Over the past few years, the Statement has evolved to include various categories of expenditures that have been interpreted to be required under the Act and/or financial reporting requirements of the Province of Ontario and professional accounting bodies . The Statement also includes expenses paid on behalf of Members of Council or Committee appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for a Councillor’s benefit are accounted for. The Statement excludes expenditures that are corporate in nature, for example, Council receptions, Committee meeting expenses and City Hall administration and overhead expenses. Remuneration and expenses paid by Elexicon Corporation to Pickering Council appointees to the Elexicon Board have been included in the Statement . The Act stipulates that any body to which a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year, and this information must be included in the Statement. The amounts paid by the Region of Durham to Regional Councillors are not included in the Statement. Report FIN 04-22 March 28, 2022 Subject: Statement of the Treasurer Respecting 2021 Remuneration Page 2 and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Attachments: 1.Members of Council, 2021 Remuneration and Expenses 2.Members of Council, Detailed Breakdown of 2021 Expenses 3.Council Appointees, 2021 Remuneration and Expenses Paid by Elexicon Corporation 4.Council Appointees, 2021 Remuneration and Expenses Prepared By: Approved/Endorsed By: Julie Robertson Stan Karwowski Senior Financial Analyst Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: Attachment #1 to Report FIN 04-22 Remuneration (1)Per Diems (2)Benefits (3)Expenses (4)Travel Total Current Capital(5) ($)($)($)($)($)($)($) Mayor D. Ryan 115,902 - 26,442 19,892 16,200 178,436 611 115,902 - 26,442 19,892 16,200 178,436 611 Councillors K. Ashe 48,293 4,829 19,613 13,600 12,000 98,335 - M. Brenner 48,293 4,829 16,420 8,701 12,000 90,243 2,411 S. Butt 48,293 4,829 19,613 10,661 12,000 95,396 751 I. Cumming (Jan - Nov 1/21)41,049 4,105 8,007 1,264 10,000 64,425 - B. McLean 48,293 4,829 16,419 3,496 12,000 85,037 - D. Pickles 48,293 4,829 19,613 10,531 12,010 95,276 - 282,514 28,250 99,685 48,253 70,010 528,712 3,162 Notes to Members of Council: (1) Municipal Act, 2001 Section 283 Includes one third portion deemed tax free. (2)Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) (4)See detailed breakdown of expenses on Attachment 2. (5)Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $10,000 is provided per term, and these funds can only be spent during the first 40 months of office following a general election. Statement of Treasurer Members of Council 2021 Remuneration and Expenses Authority: Resolution 73/05, 12/07, 214/07, 54/11, 152/11, and 48/15 Council Compensation Policy ADM 190 and Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region. Benefits include RRSP/TFSA contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. Attachment #2 to Report FIN 04-22 Meals, Recpt, Cellular Telephone Newsletter/Corporate Prom & Sp Office Total Conferences Phones & Internet (1)Postage Initiatives Events Supplies Expenses ($)($)($)($)($)($)($)($) Mayor D. Ryan 687 396 - - 12,140 6,670 - 19,892 687 396 - - 12,140 6,670 - 19,892 Councillors K. Ashe - 1,337 683 11,394 - 150 36 13,600 M. Brenner - 1,592 1,459 5,269 - 300 81 8,701 S. Butt - 305 1,340 8,323 - 150 543 10,661 I. Cumming - 348 794 - - - 122 1,264 B. McLean - 1,832 1,514 - - 150 - 3,496 D. Pickles 263 330 822 8,823 - 150 143 10,531 263 5,744 6,612 33,809 - 900 925 48,253 (1) Statement of Treasurer Members of Council Detailed Breakdown of 2021 Expenses Councillors - home telephones and internet charges provided under Council Compensation Policy. Notes to Elexicon Corporation and Board of Directors: (1)The above information was provided by the Corporate Governance Administrator, Elexicon Corporation. (2)Appointed by Dave Ryan, Mayor, City of Pickering as duly appointed designate effective March 12, 2020. (3)Appointed by Dave Ryan, Mayor, City of Pickering as duly appointed designate effective November 3, 2021. (4)Remuneration and expenses are paid by Elexicon Corporation as may be established by the Board of Directors. The above amounts are for January 1 to November 1, 2021. (5)Remuneration and expenses are paid by Elexicon Corporation as may be established by the Board of Directors. The above amounts are for November 3 to December 31, 2021. (6)Expenses include conferences, meals and mileage. (7)Vacancy in the Office of City Councillor Ward 2, Resolution #736/21, November 2021. Attachment #3 to Report FIN 04-22 Statement of Treasurer Council Appointees 2021 Remuneration and Expenses Paid by Elexicon Corporation Remuneration Expenses (6) Total $ $ $ Elexicon Corporation (1) Board of Directors I. Cumming (2,4,7) 19,771 -19,771 K. Ashe (3,5) 2,669 -2,669 Attachment #4 to Report FIN 04-22 Statement of Treasurer Council Appointees 2021 Remuneration and Expenses Remuneration Expenses (9) Total $ $ $ Accessibility Advisory Committee (1,7) P. Bashaw (10)- - - S. Fatima (10)- - - D. Holmes (10, 18)- - - D. Hughes (10)- - - G. Lang (10)- - - A. Lue (10)- - - T. Lyle-Gravlev (16)- - - P. Milton (16)- - - A. Taverna (16)- - - M. Thorpe Ross (10)- - - S. Wilkinson (10, 18)- - - D. Wysocki (10) - - - - - - Animal Services Appeal Committee (1) Councillor Cumming (11, 24) - - - S. Frost (10)- - - E. Grossi (10) - - - - - - Committee of Adjustment (1,2) T. Copeland (10)1,440 -1,440 D. Johnson (10)1,440 8 1,448 E. Newton (10)1,440 48 1,488 D. Rundle (10)1,440 141 1,581 S. Wiley (10)1,320 63 1,383 7,080 260 7,340 Cultural Advisory Committee (1,5,8) C. Cooper (10, 21)- - - N. Holland (10)- - - S. Jabeen (17)- - - A. Moscote Freire (14)- - - A. Sardar (10) - - - - -- Statement of Treasurer Council Appointees 2021 Remuneration and Expenses Remuneration $ Expenses (9) $ Total $ Heritage Pickering Advisory Committee (1,3,4) S. Croteau (10)- - - J. Dempsey (10)- - - D. Fellin (10)- - - J. Irwin (13)- - - W. Jamadar (10)- - - E. John (10)- - - A. Khan (10)- - - R. Smiles (10)- - - C. Sopher (10) - - - - - - Pickering Anti-Black Racism Taskforce (6) Z. Adatia (15)- - - G. Chang-Campbell (15)225 -225 S. Charles (15, 22)- - - A. Davis (15)600 -600 R. Diaz-Matus (15, 25)150 -150 H. Douglas (15, 19)- - - C. Farinha (15)- - - M. Francis (15, 22)375 -375 D. Governor (15)- - - A. Graham (15, 23)225 -225 O. Grignon (15)300 -300 F. Heath (15)675 -675 N. Holland (15)- - - A. Laylor (15, 20)- - - C. Mosca (15, 23)450 -450 K. Noronha (15)- - - T. Olanbiwonnu (15)- - - N. Sinclair (15)- - - J. Smith (15, 26)- - - A. Vincent (15, 25) - - - 3,000 -3,000 Notes to Council Appointees: All payments are authorized under Council’s adoption of the 2021 Current Budget. (1) Authority:By-law 7672/18 Municipal Act, 2001 Section 283 (2)Authority:By-law 7666/18 Municipal Act, 2001 Section 283 (3)Authority:By-law 7697/19 Municipal Act, 2001 Section 283 Statement of Treasurer Council Appointees 2021 Remuneration and Expenses Remuneration $ Expenses (9) $ Total $ Pickering Library Board (1) Councillor Brenner (11) - - - Councillor Cumming (11, 24) - - - M. K. Anderson (10)- - - D. Barham (10)- - - S. Beckett (10)- - - R. Coelho (10)-160 160 M. Fatema (10)-160 160 A. Maginley (10)-160 160 D. Sharma (10)--- S. Sheehy (10)-- - - 480 480 Property Review Committee (1) J. Cox (10)- - - P. Dickson (10)- - - B. Ferguson (10)- - - G. Fernandes (10)- - - A. Villani (10) - - - - - - Taxicab Advisory Committee (1) Councillor Brenner (11) - - - - - - Livestock Valuers (1) J. Laider (10) - 90 90 - 90 90 (4)Authority:By-law 7732/19 Municipal Act, 2001 Section 283 (5)Authority:By-law 7778/20 Municipal Act, 2001 Section 283 (6)Authority:By-law 7814/21 Municipal Act, 2001 Section 283 (7)Authority:By-law 7833/21 Municipal Act, 2001 Section 283 (8)Authority:By-law 7885/21 Municipal Act, 2001 Section 283 (9)Expenses include conferences, travel and meeting expenses. (10)Council appointees are appointed for a term ending on November 14, 2022 under City of Pickering Resolution #29/18. (11)Resolution #02/18, Council appointee for a term to expire November 14, 2022. (12)Resolution #101/19, Council appointee for a term to expire November 14, 2022. (13)Resolution #210/19, Council appointee for a term to expire November 14, 2022. (14)Resolution #412/20, Council appointee for a term to expire November 14, 2022. (15)Resolution #513/21, Council appointee for a term to expire November 14, 2022. (16)Resolution #558/21, Council appointee for a term to expire November 14, 2022. (17)Resolution #740/21, Council appointee for a term to expire November 14, 2022. (18)Resigned January, 2021 (19)Resigned May, 2021 (20)Resigned August, 2021 (21)Appointment Rescinded September, 2021 as per Policy ADM 040 Section 9.02 (22)Resigned September, 2021 (24)Vacancy in the Office of City Councillor Ward 2, Resolution #736/21, November 2021 (25)Resigned November, 2021 (26)Resigned December, 2021 Statement of Treasurer Council Appointees 2021 Remuneration and Expenses