HomeMy WebLinkAboutMarch 28, 2022Council Meeting Agenda
March 28, 2022
Electronic Meeting
7:00 pm
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Due to COVID-19, the City of Pickering continues to hold electronic Council and
Committee Meetings.
Members of the public may observe the meeting proceedings by viewing the livestream.
A recording of the meeting will also be available on the City’s website following the
meeting.
6:00 pm In Camera Council
Page
1.Roll Call
2.Invocation
Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation.
3.Indigenous Land Acknowledgment Statement
Mayor Ryan will read the Indigenous Land Acknowledgment Statement.
4.Disclosure of Interest
5.Adoption of Minutes
Special Council Minutes, Education & Training, February 28, 2022 1
Council Minutes, February 28, 2022
(Confidential In Camera Council Minutes, February 28, 2022, provided under
separate cover)
4
Executive Committee Minutes, March 7, 2022 23
Planning & Development Committee Minutes, March 7, 2022 30
Special Council Minutes, March 11, 2022
(Confidential In Camera Special Council Minutes, March 11, 2022, provided
under separate cover)
36
Executive Committee Budget Minutes, March 17, 2022 40
6.Presentations
7.Delegations
Due to COVID-19, members of the public may provide a verbal delegation to Members of
Council via electronic participation. To register as a delegate, visit
www.pickering.ca/delegation, and complete the on-line delegation form or email
clerks@pickering.ca. Delegation requests must be received by noon on the last business
Council Meeting Agenda
March 28, 2022
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day before the scheduled meeting. All delegations for items not listed on the agenda shall
register ten (10) days prior to the meeting date.
The list of delegates who have registered to speak will be called upon one by one by the
Chair and invited to join the meeting via audio connection. A maximum of 10 minutes
shall be allotted for each delegation. Please ensure you provide the phone number that
you wish to be contacted on.
Please be advised that your name and address will appear in the public record and will
be posted on the City’s website as part of the meeting minutes.
7.1 Jake Farr, President, Pflag Durham Region
Re: Proposal for Pride Banners on The Esplanade North
8. Correspondence
8.1 Corr. 15-22 59
Tom Mrakas, Mayor, Town of Aurora
Re: Dissolve the OLT (Ontario Land Tribunal)
Recommendation:
That Corr. 15-22, from Tom Mrakas, Mayor, Town of Aurora, dated
January 21, 2022, regarding a Motion to Dissolve the OLT (Ontario Land
Tribunal), be received, and referred to Agenda Item 12.1, Dissolve the
(OLT) Ontario Land Tribunal.
8.2 Corr. 16-22 62
The Honourable Omar Alghabra, Minister of Transport
Re: Request for Expressions of Interest (RFEOI) regarding the Proposed
High Frequency Rail (HFR) Project
Recommendation:
That Corr. 16-22, from The Honourable Omar Alghabra, Minister of
Transport, dated March 9, 2022, regarding the Request for Expressions of
Interest (RFEOI) regarding the Proposed High Frequency Rail (HFR)
Project, be received, and referred to Agenda Item 11.2, Report CAO 03-
22.
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8.3 Corr. 17-22 64
Joanne Vanderheyden, President, The Federation of Canadian
Municipalities (FCM)
Re: Municipal Leaders United in Support for Ukraine
Recommendation:
That Corr. 17-22, from Joanne Vanderheyden, President, The Federation
of Canadian Municipalities (FCM), dated March 10, 2022, regarding
Municipal Leaders United in Support for Ukraine, be received, and
endorsed.
9. Report EC 03-22 of the Executive Committee held on
March 7, 2022
Refer to Executive
Committee Agenda
pages:
9.1 Director, Corporate Services & City Solicitor, Report BYL 01-22 1
Amendment to Traffic and Parking By-law 6604/05 to Include Provisions
for Permit Parking
Recommendation:
1. That Report BYL 01-22 regarding amending the Traffic and Parking
By-law 6604/05 to Include Provisions for Permit Parking under
Section 25 be received;
2. That the attached draft by-law be enacted to replace Section 25 of
Traffic and Parking By-law 6604/05 to include provisions for permit
parking; and,
3. That the appropriate officials of the City of Pickering be authorized
to take the necessary actions as indicated in this report.
9.2 Director, Community Services, Report CS 04-22 6
Community Association Lease Agreement
- Pickering Lawn Bowling Club
Recommendation:
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with the Pickering Lawn Bowling Club set out in
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Attachment 1 to this report, subject to minor revisions as may be
required by the Director, Community Services and the Director,
Corporate Services & City Solicitor; and,
2. That the appropriate City officials be authorized to take the
necessary actions as indicated in this report.
9.3 Director, Engineering Services, Report ENG 06-22 30
Rotary Frenchman’s Bay West Park
- Washroom Building Implementation, Tender No. T2021-37
Recommendation:
1. That Tender No. T2021-37 for the Rotary Frenchman’s Bay West
Park Washroom Building Implementation as submitted by Melfer
Construction Inc. in the total tendered amount of $1,205,882.89
(HST included) be accepted;
2. That the total gross project cost of $1,421,120.00 (HST included),
including the tendered amount, a contingency and other associated
costs, and the total net project cost of$1,279,763.00 (net of HST
rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance
the total net project cost of $1,279,763.00 as follows:
a) the sum of $426,472.00 available budget in capital project
C10320.1913 as approved in the 2021 Parks Capital Budget
to be funded by a transfer from Development Charges –
City’s Share Reserve be increased to $639,881.00;
b) the sum of $426,472.00 available budget in capital project
C10320.1913 as approved in the 2021 Parks Capital Budget
to be funded by a transfer from the Development Charges
Reserve Fund – Parks & Recreation Services be increased
to $639,882.00; and,
4. That the appropriate officials of the City of Pickering be authorized
to take the necessary actions as indicated in this report.
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9.4 Director, Operations, Report OPS 06-22 40
Winter Control of Proposed Waterfront Trail Boardwalk
Recommendation:
That Council receive Report OPS 06-22 regarding winter control of the
proposed waterfront trail boardwalk for information.
9.5 Director, City Development & CBO, Report PLN 11-22 45
Pickering Environmental Schools Grant
- Results of the 2021 Funding
Recommendation:
1. That Report PLN 11-22 of the Director, City Development & CBO,
on the results of the Pickering Environmental Schools Grant, be
received for information; and,
2. That a copy of Report PLN 11-22 be forwarded to the Durham
Catholic District School Board (DCDSB), inclusive of the Trustee for
City of Pickering, Director of Education, Superintendent of
Business, Finance and Facilities Services, and to the Durham
District School Board (DDSB), inclusive of the Trustee for City of
Pickering, Director of Education, EcoSchools Facilitator, System
Lead and e-learning Administrator, and Administrative Assistant.
9.6 Director, City Development & CBO, Report PLN 12-22 81
Sustainable Pickering Year-in-Review
Recommendation:
That Report PLN 12-22 of the Director, City Development & CBO, on the
release of the 2021 Sustainable Pickering Year-in-Review, be received for
information.
9.7 Director, City Development & CBO, Report PLN 13-22 96
Community Gardens
- Valley Plentiful Community Garden Update and next Steps for New
Community Garden Sites
Recommendation:
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1. That Report PLN 13-22 of the Director, City Development & CBO
regarding community food gardens and an update about Valley
Plentiful Community Garden be received for information;
2. That, through the Office of the CAO, a multi-departmental staff
working group be established to formalize a framework for new
community gardens;
3. That staff be directed to return a Community Garden Policy, to
establish and manage new community garden sites, in late 2022 for
Council’s consideration; and,
4. That the appropriate City of Pickering officials be authorized to take
the necessary actions to give effect hereto.
10. Report PD 03-22 of the Planning & Development
Committee held on March 7, 2022
Refer to Planning &
Development Agenda
pages:
10.1 Director, City Development & CBO, Report PLN 15-22 16
Official Plan Amendment Application OPA 20-007/P
Zoning By-law Amendment Application A 12/20
Draft Plan of Subdivision Application 18T-99011(R20)
Centreville Homes (Pickering) Inc.
Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048
(313 Toynevale Road)
Recommendation:
1. That Official Plan Amendment Application OPA 20-007/P, submitted
by Centreville Homes (Pickering) Inc., to increase the maximum net
residential density from 17 to 18.5 units per net hectare, for the
lands located on the south side of Toynevale Road, west of Lytton
Court and east of Winette Road, to facilitate a residential
development, be approved, and that the draft by-law to adopt
Amendment 44 to the Pickering Official Plan as set out in Appendix
I to Report PLN 15-22 be forwarded to Council for enactment;
2. That Draft Plan of Subdivision Application 18T-99011(R20),
submitted by Centreville Homes (Pickering) Inc., to establish a
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residential plan of subdivision, consisting of 13 lots for detached
dwellings, 2 blocks for stormwater management, a public road and
1 block for a 0.3 metre reserve as shown on Attachment #4 to
Report PLN 15-22 and the implementing conditions of approval, as
set out in Appendix II, be endorsed;
3. That Zoning By-law Amendment Application A 12/20, submitted by
Centreville Homes (Pickering) Inc., to implement the Draft Plan of
Subdivision 18T-99011(R20), on lands being Part of Lots 28 to 30,
Plan 350, now Part 1 40R-31048 be approved, and that the draft
Zoning By-law Amendment as set out in Appendix III to Report PLN
15-22 be finalized and forwarded to Council for enactment; and,
4. That Amendment 9 to the Rosebank Neighbourhood Development
Guidelines – Precinct No. 1, to allow an exception permitting
minimum lot frontages of 12 metres and minimum lot depths of 25
metres for single detached dwellings to implement Draft Plan of
Subdivision 18T-99011(R20), be approved as set out in Appendix
IV.
10.2 Director, City Development & CBO, Report PLN 16-22 61
Zoning By-law Amendment Application A 04/19
R. Taghipour
1964 Royal Road
Recommendation:
That Zoning By-law Amendment Application A 04/19, submitted by R.
Taghipour, to facilitate two semi-detached dwellings, be approved, and
that the draft Zoning By-law Amendment asset out in Appendix I to Report
PLN 16-22 be finalized and forwarded to Council.
11. Reports – New and Unfinished Business
11.1 Director, Corporate Services & City Solicitor, Report BYL 02-22 65
Waterfront Permit Parking Strategy
- Results of Public Consultation Park Crescent/Cliffview Road and
Proposed Parking Restrictions, Waterfront Permit Parking Request
For Proposal Award, Seasonal and Monthly Permit Fees,
Waterfront Area Street Guest Policies and Amendments to Traffic
and Parking By-law 6604/05 Schedules 1, 2 and 4
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Recommendation:
1. That Report BYL 02-22, regarding Waterfront Permit Parking
Strategy, be received;
2. That the revised parking restrictions outlined on Map #1
(Attachment 2) be approved;
3. That the attached by-law (Attachment 3) to amend Schedule 1 (No
Stopping), Schedule 2 (No Parking) and Schedule 4 (Permit
Parking), of Traffic and Parking By-law 6604/05 regarding
provisions for prohibited parking areas and permit parking be
adopted;
4. That the seasonal and monthly permit parking rates outlined in this
report be approved;
5. That the plan proposed in this report for accommodating guest
parking on waterfront streets be adopted; and,
6. That the appropriate officials of the City of Pickering be authorized
to take such action as is necessary to give effect to this report.
11.2 Director, Economic Development & Strategic Projects, Report CAO 03-22 86
High Frequency Rail
- Development of a Business Case and Concept Plan
Recommendation:
1. That Council receive Report Number CAO 03-22 from the Director,
Economic Development & Strategic Projects regarding the
development of a business case and concept plan for a High
Frequency Rail (HFR) station in Pickering through a Request for
Proposal (RFP) process for information;
2. That the appropriate City of Pickering officials be authorized to take
the necessary actions as indicated in this report; and,
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3. That the City Clerk forward a copy of Report Number CAO 03-22 to
the Region of Durham’s Office of the CAO and Planning &
Economic Development Department.
11.3 Director, Community Services, Report CS 07-22 92
COVID-19 Testing and Assessment Centre
- Fee waiver request for the O’Brien Room at Chestnut Hill
Developments Recreation Complex
Recommendation:
1. That the O’Brien Rooms and associated support spaces (as
outlined in Attachment 1), located at the Chestnut Hill
Developments Recreation Complex, be provided at a charge of
$500.00 plus HST per month from April 1, 2022 through May 31,
2022 to Shayaa Clinics Inc.(as outlined in Attachment 2) for the
operation of a COVID-19 Testing and Assessment Centre on behalf
of Lakeridge Health; and,
2. That the appropriate officials of the City of Pickering be authorized
to take necessary actions as indicated in this report.
11.4 Director, Engineering Services, Report ENG 05-22 111
City of Pickering Frenchman’s Bay Stormwater Management Master Plan
- Status Update
Recommendation:
1. That Report ENG 05-22 from the Director, Engineering Services
regarding a status update of the City of Pickering Frenchman’s Bay
Stormwater Management Master Plan be received for information;
and,
2. That the appropriate officials of the City of Pickering be authorized
to take the necessary actions as indicated in this report.
11.5 Director, Finance & Treasurer, Report FIN 04-22 118
Statement of the Treasurer Respecting 2021 Remuneration and Expenses
of Members of Council and Council Appointees to Boards, Agencies and
Committees
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Recommendation:
It is recommended that Report FIN 04-22 of the Director, Finance &
Treasurer regarding the Statement of the Treasurer respecting
Remuneration and Expenses of Members of Council and Council
Appointees for the year 2021 be received for information.
11.6 Director, Finance & Treasurer, Report FIN 05-22 127
2022 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Recommendation:
That Report FIN 05-22 of the Director, Finance & Treasurer regarding the
exclusion of certain expenses from the 2022 Budget be adopted in
accordance with the provisions of Ontario Regulation 284/09 of the
Municipal Act, 2001.
11.7 Director, Finance & Treasurer, Report FIN 06-22 131
2022 Current & Capital Budget
Recommendation:
1. That Report FIN 06-22 of the Director, Finance & Treasurer be
approved;
2. That the following budget recommendations be approved;
a) That the 2022 Current Budget expenditure for personnel
costs, consisting of salaries and wages (Account 1100),
overtime (Account 1200) and employer contributions
(Account 1400), excluding Cost Centres 2712 and 2293, in
the total amount of $65,578,990 be approved;
i) That the 2022 Current Budget for Cost Centre 2712
(Programs) expenditure for personnel costs, consisting
of salaries and wages (Account 1100), overtime
(Account 1200) and employer contributions (Account
1400) in the total amount of $1,827,449 be approved;
and,
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(ii) That the 2022 Current Budget for Cost Centre 2293
(Animal Services) expenditure for personnel costs,
consisting of salaries and wages (Account 1100),
overtime (Account 1200) and employer contributions
(Account 1400) in the total amount of $539,202 be
approved;
b) That the 2022 General Government Budget for grant
expenditures, excluding the Community Grant to PARA
Marine Search & Rescue, in the total amount of $252,983 be
approved;
c) That the 2022 Community Grant to PARA Marine Search &
Rescue in the total amount of $6,000 be approved;
d) That the 2022 Gross Current Budget expenditures for City
purposes in the amount of $61,152,284 (excluding personnel
costs and grant expenditures) less estimated current
revenues of $61,094,056 (City revenues of $50,443,456 plus
$8,250,000 for estimated casino gaming revenue,
$1,900,600 for assessment growth plus supplementary taxes
of $500,000), less COVID-19 Recovery Funding of
$1,598,618 and net transfer from the Rate Stabilization
Reserve of $1,500,000 for City operations be approved;
e) That the $8,250,000 in estimated casino gaming revenues be
transferred to the established Casino Reserve (7067);
f) That the Capital from Current expenditure in the amount of
$639,000 funded from property taxes be approved; and,
g) That the total final City levy under paragraphs 2. a), b), c), d)
and e) above, plus the hiring of four additional firefighters
($130,000) for the Seaton fire station that results in a total
final levy of $74,183,234 being an increase of approximately
1.79 percent over the 2021 Budget, be approved;
3. That the 2022 Capital Budget for the City of Pickering with a Gross
Expenditure of $46,584,454 be adopted as presented:
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a) That the following capital financing sources be approved as
presented in the 2022 Capital Budget:
Transfer from Current Fund to Capital Fund $639,000
Transfers from Reserves:
- City Share Dev. Charges (7022) 7,983,262
- Rate Stabilization Reserve (7021) 3,888,322
- Vehicle Replacement (7040)
- Major Equipment Reserve (7062)
1,536,000
687,000
- Capital Replacement (7001) 331,000
- Tennis Court Reserve (7061) 135,000
- Rec. Complex Arena Surcharge (7036) 114,000
- Public Art Reserve (7068) 95,000
- Fence Reserve (7057) 180,000
- Dunbarton Pool Surcharge (7032) 20,000
Transfers from Reserve Funds:
- Development Charges (7601 – 7630) 12,815,328
- Federal Gas Tax (7505) 4,460,995
- Parkland (7502) 1,857,942
- Animal Shelter (7706) 1,200,000
- Stormwater Management (7710) 1,170,000
- Third Party Contribution (7501) 397,500
- Roads & Bridges (7709) 106,110
- Seaton Land Group FIA (7713) 46,100
Debt – 5 yr 371,000
Debt – 15 yr 1,200,000
DC Debt – 15 yr 6,004,000
Donations 27,500
Federal Grant – TBD 560,000
Canada Community Revitalization Fund Grant
Museums Assistance Program Grant
90,500
10,000
Ontario Trillium Foundation Grant 386,000
Transit & Infrastructure Grant 93,890
Inclusive Communities 2022 – 2023 Grant 60,000
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Provincial Streamline Development Approval Grant 48,000
Provincial Grant – TBD 40,000
Provincial Budget Grant 31,005
Total $46,584,454
b) That total external debt financed by property taxes and
development charges of $7,575,000 for the projects identified
in the 2022 Capital Budget, and as indicated in this report, in
the amount of $371,000 for a period not to exceed 5 years
and $7,204,000 for a period not to exceed 15 years be
approved;
c) That projects identified in the 2022 Capital Budget as being
financed through the issuance of debt be subject to
additional, specific approval of the expenditure and the
financing by Council;
d) That Council authorize the creation of the Balloon Payment
Reserve;
e) That any debt repayment, interest or financing provisions
contained in the annual Current Operating Budget not used in
the current year’s payments requirements may, at the
discretion of the Director, Finance & Treasurer, be used to
apply towards additional principal repayment, outstanding
loans, debt charges or to reduce debt or internal loans not
issued or transfer funds to the balloon payment reserve;
f) That all Capital expenditures or portions thereof approved in
the 2022 Capital Budget to be financed through the issuance
of debt may, at the discretion of the Director, Finance &
Treasurer, be financed through internal loans, current or
capital funds or a combination thereof;
g) That the Director, Finance & Treasurer be authorized to
make draws from Reserve and Reserve Funds for projects
included in the approved Capital Budget up to the amount
approved; and,
h) That the Director, Finance & Treasurer be authorized at his
discretion to apply any excess funds obtained through the
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issuance of debentures as provided for under Section 413 of
the Municipal Act, 2001 as amended;
4. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 be allocated in the following manner:
the first $70,000 be allocated to the Elected Officials Life
Insurance Reserve and the remaining surplus be allocated in
the following ratio: 25 percent to the Rate Stabilization
Reserve (7021); 20 percent to the Facilities Reserve (7055); 5
percent to the Artwork Reserve (7066) and 50 percent to the
City Share DC Projects Reserve (7022);
b) Any surplus funds from the Emergency Operational Capital
Needs Account (2901.0000.0000) to the Facilities Reserve;
and,
c) The revenue from the sale of used vehicles recorded in
account (1593.0001.0000) to the Vehicle Replacement
Reserve (7040);
5. That the Director, Finance & Treasurer be authorized to make any
changes or undertake any actions necessary including: adjusting
the budget plan to meet provincial COVID-19 reporting
requirements while maintaining the approved levy; to
accommodate any labour relations settlements including adjusting
the Personnel related accounts and that any revenue shortfall as a
result of a Provincial tax policy change be adjusted through the
2022 final tax rates;
6. That the Director, Finance & Treasurer be authorized to use any
under expenditures from projects funded from Reserves or
Reserve Funds to fund over expenditures for approved projects
funded from the same source(s) and any unfinanced capital be
funded from a transfer from reserves or reserve funds;
7. That the Director, Finance & Treasurer be authorized at his
discretion to fund Property Tax Write-offs account (2134.0000.000)
that exceed the budget provision due to assessment appeals that
translates into a deficit position for the corporation and this shortfall
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be funded from a transfer from the Assessment Appeal Reserve
(7011) and if this reserve is depleted then the shortfall be funded
from the Rate Stabilization Reserve (7021) and that any shortfall
from Payment-in-Lieu Education Share revenue estimates be
funded from a transfer from the Rate Stabilization Reserve (7021);
8. That the Director, Finance & Treasurer be authorized to revise the
funding ratio’s for development charge funded projects where
applicable to reflect Council’s adoption of the 2022 Development
Charges Background Study and Community Benefits Charge
Study and where applicable and/or where financial beneficial to the
City, the Treasurer be authorized to change the DC funding of
capital projects for CBC funding that results in the City funding
share being decreased;
9. That the Director, Finance & Treasurer be authorized at his
discretion to close any current and completed prior year’s capital
expenditure accounts and to first apply any excess funding from
property taxes to any over expenditure in other accounts and to
secondly transfer any remaining excess funding back to the
original sources of funds;
10. That the Director, Finance & Treasurer be authorized to adjust the
per kilometer travel expense reimbursement rate (last increased in
2020) with an effective date of April 4, 2022, from 0.59 cents per
kilometre to 0.61 cents per kilometre for the first 5,000 kilometres
and from 0.53 cents per kilometre to 0.55 cents per kilometre for
travel beyond 5,000 kilometres;
11. That Council approve in accordance with the City's Purchasing
Policy Section 09, that the City Clerk be authorized to sole source
services from Datafix (Comprint Systems Incorporated), the City’s
Voters’ List management provider, in the amount of $20,300 (net
HST), and Vernon Technology Solutions for hardware and
technology requirements in the amount of $18,000 (net HST) for
the 2022 Municipal Election;
12. That the Director, Finance & Treasurer be authorized to apply for
all grant applications based on the 2022 Capital & Current Budget
and prior year’s capital projects that have not started and that
Council endorse all future applications that meet senior
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government grant criteria and that staff report back to Council at
the next possible meeting regarding which grants staff have
applied to;
13. That the Director, Finance & Treasurer be authorized at his
discretion to close any capital or consulting account expenditure
and corresponding revenue source that is over three years from
the original purchase order date of issuance;
14. That the Director, Finance & Treasurer be authorized at his
discretion to refinance any capital expenditures that failed to meet
the Federal Gas Tax reporting criteria from other sources including
transfers of funds from reserves and reserve funds;
15. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or
less) currency markets in order to effect United States dollar
denominated expenditures in the Current or Capital Budgets;
b) Sign leases or rental agreements (including summer rentals)
on the City’s behalf for the provision of vehicles or equipment
required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (e.g.
inclement weather);
c) Restate the 2022 Current Operating, User Fees and Capital
Budgets to reflect: (i) any Council changes made at the March
28 Council meeting; (ii) any reorganization or personnel
account changes (salary, benefits and overtime), (iii)
reclassifications that result from salary increases or
negotiated labour settlements; and,
d) To process budget transfers during the fiscal year which do
not change the overall approved property tax levy;
16. That Council waive the Purchasing Policy where the estimated
vehicle repair cost is below $30,000 (HST excluded) for all fleet
vehicles and off road vehicle equipment in 2022;
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17. That the Director, Finance & Treasurer be authorized to
implement a Property Tax Deferral Program for the residential
property tax class based on the following principles:
a) Property taxes had to be in good standing on or before
January 30, 2022;
b) Residential property owners that pay their property taxes
through their mortgage payments are not eligible for this
program;
c) Property tax payments are deferred for the three remaining
installments (April, June and September or as adjusted by
Council) with the interest free period ending on October 28,
2022; and,
d) To be eligible for the property tax deferral program, the
applicant has to demonstrate financial hardship due to the
pandemic either through loss of pay/employment or
substantial reduction in hours and earnings through
supporting documentation;
18. That Council approve in accordance with the City's Purchasing
Policy sections 09.01 and 09.03 d), whereby the extension or
reinstatement of an existing contract would prove most cost
effective or beneficial and that Neptune Security Services Inc.
(Neptune) be retained to provide concrete sidewalk and curb
repair services as a continuation of services provided in 2021
under Tender T2021-3, in order to complete outstanding work and
the value of the work not to exceed $40,000 (Net HST);
19. That the Director, Finance & Treasurer be authorized at his
discretion to draw from the Winter Control Reserve to fund any
Current Budget deficit as a result of higher than budget winter
control costs;
20. That Council approve the continuing engagement of the firm of
Watson & Associates Economists Ltd. to be used for the Five
Year Capital & Operating Financial Plan; for the engagement of
the Development Charge Background Study and new Community
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Benefit Charge Study, issues related to the City, Seaton and/or
Duffin Heights and any other DC related matters;
21. That Council approve the continuing engagement of the following
firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and
Municipal Tax Equity Consultants for any studies related to the
reassessment or other property tax issues and to protect the
property tax base by defending assessment appeals through
proactive assessment base management;
22. That Council approve the award of professional services in
accordance with the City's Purchasing Policy Item 10.03 (c) to
Public Sector Digest Inc. for the development and delivery of an
Asset Management Strategy as required by Ontario Regulation
588 (2021) in the amount of a maximum of $63,000 (net HST);
23. That Council approve additional funds in the amount of $50,000
plus HST, to be funded by a transfer from the Parkland Reserve
Fund, to be added to project C10305.2109 Walkway
Reconstruction Design & Approvals, for the walkway between
Elvira Court and Bruce Handscomb Memorial Park, and that an
adjustment to Purchase Order 701009 issued to TRCA for the
required amount to complete the required studies, detailed design,
and permitting review and approval be approved;
24. That the Director, Finance & Treasurer be authorized to review the
City’s Reserve and Reserve Funds from the perspective of
maximizing financial efficiency and flexibility related to the next
term as it pertains to the funding of capital projects and that the
Director be authorized to transfer funds, close reserves and or
rename reserves;
25. That Council approve the annual transfer of funds from the WSIB
Reserve when its year-end balance is greater than $4.0 million,
and that these excess funds be transferred to the WSIB Excess
Indemnity Reserve Fund;
26. That the Director, Finance & Treasurer be authorized to initiate
any additional assessment appeals necessary to protect the
assessment base of the City;
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27. That the Director, Finance & Treasurer be authorized at his
discretion to transfer any green energy rebates and revenue
associated with the Claremont solar roof rental project account
(1530.2501.0000) and other incentives and rebates account
(2501.9993.0000) to the Reserve for Sustainable Initiatives;
28. That Council amend the Community Grant policy as follows:
a) That the grant application deadline date for the 2023
Community Grant Program be October 28, 2022 to give
community groups sufficient time to complete their
applications;
29. That any unused funds in excess of $1,000 for accessibility capital
projects (6183) be transferred to the Reserve for Accessibility
Initiatives (7053);
30. That Council approve an additional $50,000 for mechanical
harvesting of Eurasian Water-Milfoil weeds in Frenchman’s Bay to
the 2022 Current Budget to be funded from the Rate Stabilization
Reserve (7021);
31. That any unspent 2022 Ontario Land Tribunal (OLT) funds
budgeted under General Government consulting account
(2126.2392) be transferred to the Tennis Court Reserve (7061);
32. That Council approve the 2022 Low Income Seniors & Persons
with Disabilities grant amount to be increased from $450 to $525
per household;
33. That Council approve, beginning in 2023, that future increases for
the Low Income Seniors & Persons with Disabilities Grant be
increased by the prior year’s budget levy increase and rounded up
to the nearest five dollar increment;
34. That Council pass the attached General Municipal Fees and
Charges By-law and incorporate the user fee schedule into the
2022 Current Budget:
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a) That Council approve revising “Schedule B – Fees Payable
for Building Permits” of the Building By-law with the Building
Permit fees listed in the 2022 User Fee Schedule;
35. That Council approve the change in funding for the Whitevale
Master Drainage Plan Implementation – Construction capital
project (C10570.1807) as follows:
Funding Source Account
Number
Original
Approved
Amount ($)
Revised
Amount
($)
Rate Stabilization 7021 2,119,643 173,904
Reserve Fund
– OCIF Grant
7711 880,357 2,826,096
36. That Council approve the cancellation of the following previously
approved Capital projects:
a) DPW Park – Overflow Parking Lot Construction
(C10320.2005) - $450,000;
b) Pickering Municipal Broadband (C10405.2106) - $200,000;
and,
c) Digital Conversion of Analog Cameras (Phase 2)
(C10405.2105) - $47,000
37. That Council approve $100,000 for a Facilities Renewal Plan to be
added to the 2022 Current Budget, of which $39,140 is to be
funded from the DC Studies Reserve Fund (7601) and $60,860 is
to be funded from City Share DC Reserve (7022);
38. That Council approve an additional $10,000 for the rover pothole
detection pilot project to the 2022 Current Budget to be funded
from the Rate Stabilization Reserve (7021); and,
39. That the appropriate City of Pickering officials be authorized take
the necessary actions as indicated in this report.
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11.8 Director, Corporate Services & City Solicitor, Report LEG 09-22 237
Purchase of Land for the Construction of 401 Overpass
- The Corporation of the City of Pickering Purchase from Metropia
(Notion Road) Development Inc. - 1865 Pickering Parkway
Recommendation:
1. That Council approve the acquisition of Part of Lot 17, Concession 1,
Pickering, being Part 1, Plan 40R29897 subject to an easement in
favour of Lots 17 & 18, Concession 1,Pickering, as in DR1619827 City
of Pickering, municipally known as 1865 Pickering Parkway, Pickering,
Ontario;
2. That the Chief Administrative Officer be authorized to execute the
Agreement of Purchase and Sale between The Corporation of the City
of Pickering, as purchaser, and Metropia (Notion Road) Development
Inc., as vendor, set out in Attachment No. 1,subject to such minor
revisions as are satisfactory to the Chief Administrative Officer and the
Director, Corporate Services & City Solicitor;
3. That the Director, Corporate Services & City Solicitor be authorized to
waive any conditions contained within the said Agreement of Purchase
and Sale, and to execute on the City’s behalf any documents,
instruments, transfers and agreements as may be necessary to
complete the transaction;
4. That Council authorize the purchase in the amount of $10,934,876.00
(net of HST), and that the Director, Finance & Treasurer be authorized
to fund the total net purchase cost as follows:
a) the sum of $4,373,950.00 to be financed by the issue of a
debenture by The Regional Municipality of Durham over a
period not to exceed 20 years;
b) the annual debenture repayment charges in the amount of
approximately$293,998.00 to be included in the annual Current
Budget for the City of Pickering commencing 2022, or such
subsequent year in which the debenture is issued, and
continuing thereafter until the debenture financing is repaid;
c) the Director, Finance & Treasurer to be authorized to make any
changes, adjustments and revisions to amounts, terms,
conditions, or to take any actions necessary in order to effect
the foregoing; and,
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d) The remaining sum of $4,976,232.00 to be funded from the
Development Charges Reserve Fund - Transportation;
e) The sum of $1,584,694.00 to be funded by a 1-year internal
loan;
5. That the draft debenture by-law attached to this report be enacted;
and,
6. That appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
12. Motions and Notice of Motions
12.1 Dissolve the (OLT) Ontario Land Tribunal
Moved by Councillor Brenner
Seconded by Councillor McLean
WHEREAS, Municipalities across this province collectively spend millions
of dollars of taxpayer money and municipal resources developing Official
Plans that meet current Provincial Planning Policy;
And Whereas, an Official Plan is developed through months of public
consultation to ensure, “that future planning and development will meet the
specific needs of (our) community”;
And Whereas, our Official Plan includes zoning provisions that encourage
development of the “missing middle” or “gentle density” to meet the need
for attainable housing in our community;
And Whereas, our Official Plan is ultimately approved by the province;
And Whereas, it is within the legislative purview of Municipal Council to
approve Official Plan amendments or Zoning By-law changes that better
the community or fit within the vision of the City of Pickering Official Plan;
And Whereas, it is also within the legislative purview of Municipal Council
to deny Official Plan amendments or Zoning By-law changes that do not
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better the community or do not fit within the vision of the City of Pickering
Official Plan;
And Whereas, municipal planning decisions may be appealed to the
Ontario Land Tribunal (OLT; formerly the Ontario Municipal Board or
“OMB”), an unelected, appointed body that is not accountable to the
residents of the City of Pickering;
And Whereas, the OLT has the authority to make a final decision on
planning matters based on a “best planning outcome” and not whether the
proposed development is in compliance with municipal Official Plans and
Provincial Planning Policy;
And Whereas, all decisions—save planning decisions—made by Municipal
Council are only subject to appeal by judicial review and such appeals are
limited to questions of law and or process;
And Whereas, Ontario is the only province in Canada that empowers a
separate adjudicative tribunal to review and overrule local decisions
applying provincially approved plans;
And Whereas, towns and cities across this Province are repeatedly forced
to spend millions of dollars defending Official Plans that have already been
approved by the province in expensive, time consuming and ultimately
futile OLT hearings;
And Whereas, lengthy, costly OLT hearings act as a barrier to the
development of attainable housing;
Now therefore be it resolved that the Council of The Corporation of the
City of Pickering requests:
1. That the Government of Ontario dissolve the OLT immediately
thereby eliminating one of the most significant sources of red tape
delaying the development of more attainable housing in Ontario;
2. That a copy of this Motion be sent to the Honourable Doug Ford,
Premier of Ontario, the Minister of Municipal Affairs and Housing,
the Leader of the Opposition, the Leaders of the Liberal and Green
Party, all MPPs in the Province of Ontario; the Large Urban Mayors’
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Caucus of Ontario, the Small Urban GTHA Mayors and Regional
Chairs of Ontario; and,
3. That a copy of this Motion be sent to the Association of
Municipalities of Ontario (AMO) and all Ontario municipalities for
their consideration.
12.2 Street Naming Policy Amendment
Moved by Councillor Pickles
Seconded by Councillor Ashe
WHEREAS, in 2005, Council passed a resolution expanding the criteria
under which a proper name can be used as a street name, including the
selection of Veterans’ names for streets in Pickering;
And Whereas, in 2020, the City of Pickering approved the Street Naming
Policy, ADM 220, to implement a comprehensive policy on street naming
including: criteria for selecting street names; consolidating previous
Council Resolutions on the use of personal names; process and cost
recovery and responsibilities for adding a street name to the Reserve List;
and assigning a street name;
And Whereas, section 02.01 g) of Street Naming Policy ADM 220
stipulates, amongst other things, that proper names will only be approved
for use by the City if:
i) the names are those of the War Dead who were residents of
Pickering at the time they served;
ii) the names are those of War Veterans who were, or became and
remained, residents of Pickering after their service;
And Whereas, the Street Naming Policy does not contain any provisions
giving priority to the selection and assignment of Veterans’ names to new
streets;
And Whereas, the City has standards for Decorative Street Signs;
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And Whereas, the City’s Fees and Charges By-law addresses the
application fees required to submit names for approval and reservation on
the City’s street name list;
Now therefore be it resolved that the Council of The Corporation of the
City of Pickering directs the City Development Department to:
1. Initiate amendments to the Street Naming Policy, giving veterans’
names first priority in the selection or assignment of names to the
streets;
2. Initiate amendments to the Street Naming Policy, waiving the
application fees when names are submitted by the Royal Canadian
Legion once per year;
3. Initiate amendments to the Street Naming Policy, including a
reference to Engineering Services Department Standards
P-809, regarding the use of the poppy symbol and the Fire Services
symbol; and,
4. Report back to Council before the Summer 2022 recess.
13. By-laws
13.1 By-law 7914/22
Being a by-law to amend By-law 6604/05 providing for the regulating of
traffic and parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on private and
municipal property. [Refer to Item 9.1 Report BYL 01-22 and page 3 of
the Executive Committee Agenda]
13.2 By-law 7915/22 259
Being a By-law to adopt Amendment 44 to the Official Plan for the City of
Pickering (OPA 20-007/P). [Refer to Item 10.1 Report PLN 15-22 of the
Planning and Development Committee Agenda]
13.3 By-law 7916/22 263
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Being a by-law to amend Restricted Area (Zoning) By-law 2511, as
amended, to implement the Official Plan of the City of Pickering, Region
of Durham, being Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048,
City of Pickering (A 12/20). [Refer to Item 10.1 Report PLN 15-22 of the
Planning and Development Committee Agenda]
13.4 By-law 7917/22 75
Being a by-law to amend By-law 6604/05 providing for the regulating of
traffic and parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on private and
municipal property. [Refer to Item 11.1 Report BYL 02-22]
13.5 By-law 7918/22 153
Being a by-law to amend By-law No. 6191/03 to confirm General
Municipal Fees. [Refer to Item 11.7 Report FIN 06-22]
13.6 By-law 7919/22 257
Being a by-law to authorize the Purchase of Land for the Construction of
401 Overpass in the City of Pickering and the issuance of
debenture in the amount of $4,373,950.00. [Refer to Item 11.8 Report
LEG 09-22]
13.7 By-law 7920/22 271
Being a By-law to assign certain functions, duties and authorities to the
Director, City Development, or designate.
14. Confidential Council – Public Report
15. Other Business
16. Confirmation By-law
17. Adjournment
Special Council Meeting
Education & Training Minutes
February 28, 2022
Electronic Meeting
1:00 pm
Present:
Mayor David Ryan
Councillors:
K.Ashe
M.Brenner
S.Butt
C.Doody-Hamilton
B.McLean
D.Pickles
Also Present:
M.Carpino -Chief Administrative Officer
K.Bentley -Director, City Development & CBO
P.Bigioni -Director, Corporate Services & City Solicitor
S.Douglas-Murray -Director, Community Services
B.Duffield -Director, Operations
J.Eddy -Director, Human Resources
J.Hagg -Fire Chief
J.Flowers -CEO & Director of Public Libraries, Pickering Public Library
R.Holborn -Director, Engineering Services
F.Jadoon -Director, Economic Development & Strategic Projects
S.Cassel -City Clerk
C.Rose -Chief Planner
N.Surti -Manager, Development Review & Urban Design
R.Perera -Deputy Clerk
1.Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically in accordance with By-law 7771/20.
2.Disclosure of Interest
No disclosures of interest were noted.
3.Education & Training
3.1 Pickering City Centre Project Design Presentation
-Peter Clewes, Principal, architectsAlliance
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Education & Training Minutes
February 28, 2022
Electronic Meeting
1:00 pm
-Rob Cadeau, Senior Associate, architectsAlliance
-Sanja Janjanin, Associate, architectsAlliance
-George Buckles, twopointO partners inc (Project Development Manager)
-Bruno Bartel, Cushman & Wakefield (Project Development Manager)
Marisa Carpino, Chief Administrative Officer, introduced the presenters, provided
background information on the City Centre Project, and noted that the
presentation was to provide Council with an opportunity to review the detailed
designs for the City Centre Project. Ms. Carpino advised that the construction
would be presented to Council in April for final approval.
Peter Clewes, Principal, architectsAlliance, Sanja Janjanin, Associate,
architectsAlliance, and Rob Cadeau, Senior Associate, architectsAlliance,
appeared before Council in the electronic meeting and, through the aid of a PDF
presentation, provided a detailed overview of the design, finishings, and potential
uses of space for the new Pickering Performing Arts Centre, Pickering Public
Library, and the Seniors and Youth Centre.
A question and answer period ensued between Members of Council and Mr.
Clewes, Ms. Janjanin, Mr. Cadeau, Mr. Bartel, and Mr. Buckles regarding the
materials used for the windows, availability of building materials and furniture,
various interior and exterior aspects of the buildings, traffic management,
coordination of events in the Seniors and Youth Centre, and leasing and
partnership opportunities.
4.Adjournment
Moved by Councillor Butt
Seconded by Councillor Brenner
That the meeting be adjourned.
Carried
The meeting adjourned at 3:20 p.m.
Dated this 28th of February, 2022.
David Ryan, Mayor
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Education & Training Minutes
February 28, 2022
Electronic Meeting
1:00 pm
Susan Cassel, City Clerk
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Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
Present:
Mayor David Ryan
Councillors:
K.Ashe
M.Brenner
S.Butt
C.Doody-Hamilton
D.Pickles
Absent
B.McLean
Also Present:
M.Carpino -Chief Administrative Officer
K.Bentley -Director, City Development & CBO
P.Bigioni -Director, Corporate Services & City Solicitor
S.Douglas-Murray -Director, Community Services
B.Duffield -Director, Operations
J.Eddy -Director, Human Resources
J.Hagg -Fire Chief
J.Flowers -CEO & Director of Public Libraries, Pickering Public Library
R.Holborn -Director, Engineering Services
F.Jadoon -Director, Economic Development & Strategic Projects
S.Karwowski -Director, Finance & Treasurer
S.Cassel -City Clerk
C.Rose -Chief Planner
R.Perera -Deputy Clerk
J.San Antonio -Senior Advisor, Diversity, Equity & Inclusion
Due to the In-camera Session held at 5:30 p.m., the Council Meeting was called to order at 7:32
p.m.
1. Roll Call
The City Clerk certified that all Members of Council were present, save and except
Councillor McLean, and that all Members present were participating electronically in
accordance with By-law 7771/20.
2. Invocation
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February 28, 2022
Electronic Meeting
7:00 pm
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation.
3. Indigenous Land Acknowledgment Statement
Mayor Ryan read the Indigenous Land Acknowledgment Statement.
4. Disclosure of Interest
No disclosures of interest were noted.
Mayor Ryan spoke to the current world situation of Russia’s aggression towards Ukraine
and the resulting loss of life and called for a moment of silence in support and recognition
of Ukrainian residents in both Canada and around the world.
Resolution #811/22
Moved by Councillor Pickles
Seconded by Councillor Doody-Hamilton
That leave be granted to suspend the rules of procedure in order to introduce a motion in
support of Ukraine due to its urgent nature.
Carried on a Two-Thirds Vote
Members of Council spoke to the travesty taking place in Ukraine and the Ukrainian flag
being raised at City Hall and referred to a Motion by the Ontario Big City Mayors (OBCM)
pertaining to Supporting Ukraine’s Sovereignty.
Resolution #812/22
Moved by Councillor Pickles
Seconded by Councillor Doody-Hamilton
1. The City of Pickering supports the Ukrainian people in its right to a peaceful and
independent nation of Ukraine and the cessation of military action and withdrawn
of Russian forces and therefore endorses the Resolution of the Ontario Big City
Mayors (OBCM) which was passed on February 25, 2022; and,
2. That the City Clerk be directed to formally communicate this motion, with a copy of
the OBCM motion, to The Honourable Prime Minister Justin Trudeau, The
Honourable Melanie Joly, Minister of Foreign Affairs, all Durham Members of
Parliament, all Durham Municipalities, and the Regional Chair, Regional
Municipality of Durham.
Carried Unanimously on a Recorded Vote
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February 28, 2022
Electronic Meeting
7:00 pm
Mayor Ryan added that Pickering City Hall would be lit in blue and yellow for the coming
month.
5. Adoption of Minutes
Resolution #813/22
Moved by Councillor Butt
Seconded by Councillor Brenner
Council Minutes, January 24, 2022
Confidential In-Camera Council Minutes, January 24, 2022
Executive Committee Minutes, February 7, 2022
Special Council Minutes, February 7, 2022
Planning & Development Committee Minutes, February 7, 2022
Carried
6. Presentations
There were no presentations.
7. Delegations
7.1 Sarah Sheehy, Chair, Pickering Public Library Board
Re: Pickering Public Library 2021 Review
Jackie Flowers, CEO & Director of Public Libraries, Pickering Public Library,
appeared before Council in the electronic meeting and noted that the delegation
was on behalf of the entire Pickering Public Library Board.
Sarah Sheehy, Chair, Pickering Public Library Board, joined the electronic
meeting to provide an overview of 2021 for the Pickering Public Library. Through
the aid of a PowerPoint Presentation, Ms. Sheehy provided an overview of
achievements and library usage statistics, adding that despite the fluctuating level
of service permitted by the Province, the library observed over 108,000 in-person
visits and nearly 270,000 visits to the virtual library. She stated that while the
majority of the programs delivered last year were held online, the Library was able
to offer a selection of programs in Esplanade Park and in the Library. She
discussed a number of upcoming activities for 2022 including the Claremont
Extended Access, Anti-Black Racism Working Group, Outreach/Marker Space
Vehicle, and the Central Library Video Production Studio. Ms. Sheehy concluded
her delegation by thanking Council and the Community for their support.
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February 28, 2022
Electronic Meeting
7:00 pm
A brief question and answer period ensued between Members of Council, Ms.
Flowers, and Ms. Sheehy regarding the timelines for the Claremont Extended
Access program.
7.2 Clint Scott, PARA Marine Search & Rescue
Re: Annual Update
Clint Scott, Community Outreach Officer, PARA Marine Search and Rescue,
joined the electronic meeting via audio connection to provide an annual update on
PARA Marine Search & Rescue. Through the aid of a PowerPoint presentation,
Mr. Scott noted that the PARA Marine Search & Rescue had been in service for
50+ years and stated that the organization had gone through a rebranding
exercise in the past 5 years. He discussed the 5 Year Strategic and Business Plan
which include strengthening the organization, developing crews, ensuring SAR
readiness, and planning for the future. He further discussed Board membership,
training with partners, maintaining financial strength and sustainability, 2021
Durham Region Report highlights, and asset management plans to fund a vessel
replacement with near shore capability.
A question and answer period ensued between Members of Council and Mr. Scott
regarding:
• PARA Marine Search & Rescue’s base operating location;
• the number of vessels currently in use; and
• whether PARA Marine Search & Rescue responded to incidents on the
Frenchman’s Bay and the difficulties in operating on the Bay due to the
shallowness of the water and the weeds.
7.3 Carion Fenn, Chair, Carion Fenn Foundation, Durham Black Network
Emma Bower, Member, Durham Black Network
Re: Black History Month
Carion Fenn, Chair, Carion Fenn Foundation, Durham Black Network and Emma
Bower, Member, Durham Black Network, joined the electronic meeting via audio
connection to speak to Black History Month. Through the aid of a PowerPoint
presentation, Ms. Fenn shared of the passing of Sparky Terry Johnson who was
the Seniors Director for Carion Fenn Foundation and observed 52 seconds of
silence in honour of Ms. Johnson’s life. She added that Durham Black Network
was a group of Black Community Members and allies advocating for equity and
equality through increased awareness of systemic Anti-Black racism in Durham
Region. She noted that the vision of Durham Black Network was to create a
legacy for future generations where members of the Black Community in Durham
Region have a sense of belonging, and added that the Foundation was a recipient
of the Supporting Black Canadian Community Initiative Grant from the Federal
Government of Canada. She further provided information on the Equity and
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February 28, 2022
Electronic Meeting
7:00 pm
Equality Challenge, and asked Council to have an open mind, fund programs,
review staffing, and connect with both the Provincial and Federal government in
support of initiatives and programs to encourage equity and equality.
8. Correspondence
8.1 Corr. 11-22
Henrik Villumsen, President, Amberlea Tennis Club
Re: Proposal for a 3rd Court to Feature Tennis and Pickleball
Resolution #814/22
Moved by Councillor Brenner
Seconded by Councillor Ashe
That Corr. 11-22, from Henrik Villumsen, President of Amberlea Tennis
Club, dated January 23, 2022, regarding a Proposal for a 3rd Court to
Feature Tennis and Pickleball, be received, and referred to Agenda Item
12.1, Amberlea Tennis Club Partnership with Pickleball.
Carried
8.2 Corr. 12-22
Becky Jamieson, Director of Corporate Services/Municipal Clerk
Township of Scugog
Re: iGaming Model
Resolution #815/22
Moved by Councillor Butt
Seconded by Councillor Brenner
1. That Corr. 12-22, from Becky Jamieson, Director of Corporate
Services/Municipal Clerk, Township of Scugog, dated February 3,
2022, regarding iGaming Model, be endorsed; and,
2. That a copy of this Resolution be forwarded to The Honourable
Doug Ford, Premier of Ontario, Mississaugas of Scugog Island First
Nation, Lindsey Park, MPP, the Alcohol & Gaming Commission of
Ontario (AGCO), Great Canadian Gaming Corporation, and all
Durham Municipalities.
Carried
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February 28, 2022
Electronic Meeting
7:00 pm
8.3 Corr. 13-22
Carolyn Morton, Chairperson, Durham District School Board
Morgan Ste. Marie, Chairperson, Durham Catholic District School Board
Re: Provincial Funding to Municipalities to Widen Dead-End Roads in Durham
Region for the Safe Operation of School Buses
Resolution #816/22
Moved by Councillor Brenner
Seconded by Councillor Butt
That Corr. 13-22, from Carolyn Morton, Chairperson, Durham District School
Board and Morgan Ste. Marie, Chairperson, Durham Catholic District School
Board, dated February 3, 2022, regarding Provincial Funding to Municipalities to
W iden Dead-End Roads in Durham Region for the Safe Operation of School
Buses, be received and endorsed.
Carried
8.4 Corr. 14-22
Jake Lawrence, Chair, Housing Affordability Taskforce
Re: Report of the Ontario Housing Affordability Taskforce
Resolution #817/22
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That Corr. 14-22, from Jake Lawrence, Chair, Housing Affordability
Taskforce, regarding the Report of the Ontario Housing Affordability
Taskforce, be received; and,
2. That Corr. 14-22 be referred to the Director, City Development & CBO for
consideration as part of the Pickering Housing Strategy and Action Plan.
Carried
9. Report EC 02-22 of the Executive Committee held on February 7, 2022
9.1 Director, Corporate Services & City Solicitor, Report CLK 01-22
Establishment of the 2022 Municipal Election Joint Compliance Audit Committee
Council Decision:
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Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
1. That Report CLK 01-22 regarding the Establishment of the 2022 Municipal
Election Joint Compliance Audit Committee be received;
2. That the draft Terms of Reference for the 2022 Municipal Election Joint
Compliance Audit Committee, included as Attachment No. 1 to Report CLK
01-22, be approved;
3. That, in accordance with the Terms of Reference, the City Clerk be
authorized to recruit and bring forward a by-law for the remuneration and
appointment of a roster of individuals to serve on the 2022 Municipal
Election Joint Compliance Audit Committee;
4. That, at such time as the above referenced by-law is enacted by Council,
the 2022 Municipal Election Joint Compliance Audit Committee be deemed
established in accordance with the Municipal Elections Act; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.2 Director, Community Services, Report CS 03-22
Pickering Museum Village Policy Update
CUL 020 Artifact Conservation Policy
MUS 010 Collections Development and Management Policy
Council Decision:
1. That Council endorse CUL 020 Artifact Conservation Policy of the Pickering
Museum Village as set out in Attachment 1 to this report, subject to minor
revisions acceptable to the Director Community Services;
2. That Council endorse MUS 010 Collections Development and Management
Policy of the Pickering Museum Village as set out in Attachment 2 to this
report, subject to minor revisions acceptable to the Director Community
Services; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.3 Director, Engineering Services, Report ENG 04-22
Tender for Streetlight Maintenance and Electrical Locates
Tender No. T2021-27
Council Decision:
- 10 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
1. That Tender No. T2021-27 for Streetlight Maintenance and Electrical
Locates as submitted by Alineutility Limited in the total tendered amount of
$1,361,618.42 (HST included) with a net project cost of $1,226,179.00 (net
of HST rebate) be approved for the 3 year period from the date of award to
January 31, 2025 subject to the annual review of the contractor’s
performance;
2. That the award for Year 1 with a net project cost of $393,821.00 (net of
HST) be approved and funded from the 2022 Budget, Streetlights cost
centre (10520.502380);
3. That upon satisfactory contractor performance review by City staff, that the
Director, Engineering Services be authorized to renew the options for Year
2 and Year 3 with a net project cost of $408,620.00 and $423,738.00 (net
of HST rebate) respectively, be approved; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Resolution #818/22
Moved by Councillor Ashe
Seconded by Councillor Doody-Hamilton
That Report EC 02-22 of the Executive Committee Meeting held on February 7,
2022 be adopted.
Carried
10. Report PD 02-22 of the Planning & Development Committee held on February 7,
2022
10.1 Director, Corporate Services & City Solicitor, Report LEG 04-22
974582 Ontario Ltd. – Plan of Subdivision 40M-2149 Final Assumption of Plan of
Subdivision Municipal works on Liverpool Road adjacent to Blocks 1, 2, 3, 4 and
7, Plan 40M-2149 (1295 Liverpool Road)
Council Decision:
1. That works and services required by the Subdivision Agreement within
Liverpool Road, adjacent to or outside Plan 40M-2149, which are
constructed, installed or located on lands dedicated to, or owned by the
City, or on lands lying immediately adjacent thereto, including lands that are
subject to easements transferred to the City, be accepted and assumed for
maintenance; - 11 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
2. That 974582 Ontario Ltd. be released from the provisions of the
Subdivision Agreement and any amendments thereto relating to the works
on Liverpool Road outside of Plan 40M-2149; and,
3. That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
10.2 Director, City Development & CBO, Report PLN 07-22
Memorandum of Understanding between the City of Pickering and the Toronto
and Region Conservation Authority regarding the administration and collection of
fees and technical guidance in relation to the TRCA’s Guideline for Determining
Ecosystem Compensation, June 2018
Council Decision:
1. That Council approve the draft Memorandum of Understanding, contained
in Appendix I to Report PLN 07-22, between the City of Pickering and the
Toronto and Region Conservation Authority (TRCA), for the administration
and collection of fees, and technical guidance regarding the interpretation
and calculation of compensation, in terms of the TRCA’s Guideline for
Determining Ecosystem Compensation, dated June 2018, save and except
that the word “or” be inserted at the end of Section 4. d. ii., and that the
following be added as a new Item 4. d. iii:
“where compensation for the loss of non-regulated features and/or
ecosystem functions has previously been determined as part of
Amendment 22 to the Pickering Official Plan and the Seaton Master
Environmental Servicing Plan.”
2. That the draft Memorandum of Understanding be forwarded to the TRCA’s
Board of Directors for endorsement, prior to its execution;
3. That the Mayor and the City Clerk be authorized to execute the
Memorandum of Understanding; and,
4. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
10.3 Director, City Development & CBO, Report PLN 08-22
City Initiated Official Plan Amendment: Ecosystem Compensation Recommended
Amendment 35 to the Pickering Official Plan
File: OPA 19-003/P
Council Decision:
- 12 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
1. That Official Plan Amendment Application OPA 19-003/P, initiated by the
City of Pickering, to amend existing policies and introduce new policies to
the Pickering Official Plan with regard to ecosystem loss and
compensation, as set out in Exhibit ‘A’ to Appendix I to Report PLN 08-22
be approved, save and except that the word “or” be inserted at the end of
Section 10.12 (g) (ii), and that the following be added as a new Item 10.12
(g) (iii):
“where compensation for the loss of non-regulated features and/or
ecosystem functions has previously been determined as part of
Amendment 22 to the Pickering Official Plan and the Seaton Master
Environmental Servicing Plan.”
2. That the Draft By-law to adopt Amendment 35 to the Pickering Official Plan,
to amend existing policies and introduce new policies to the Pickering
Official Plan with regard to ecosystem loss and compensation, as set out in
Appendix I to Report PLN 08-22, be forwarded to Council for enactment;
3. That the City Clerk forward the Notice of Adoption to the Region of Durham
and to each person or public body that provided written or verbal comments
at the Open House, the Public Meeting, the Planning & Development
Committee or the City Council meetings; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
10.4 Director, City Development & CBO, Report PLN 09-22
Ministry of Municipal Affairs and Housing -Site Plan Control Guide
Council Decision:
That Report PLN 09-22 of the Director, City Development & CBO, providing a
review of the Site Plan Control Guide distributed by the Ministry of Municipal
Affairs and Housing, be received for information.
10.5 Director, City Development & CBO, Report PLN 10-22
Revised Zoning By-law Amendment Application A 13/17 (R2)
Avonmore Ventures Inc.
Part of Lot 18, Concession 3
(North of William Jackson Drive, South of the Canadian Pacific Railway Corridor)
Council Decision:
- 13 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
That Zoning By-law Amendment Application A 13/17 (R2), submitted by Avonmore
Ventures Inc., to permit a residential condominium development consisting of
stacked townhouse units and an 8-storey apartment building, for the lands located
east of Brock Road, north of William Jackson Drive and south of the Canadian
Pacific Railway Corridor, be approved, subject to the proposed zoning provisions
contained in Appendix I to Report PLN 10-22, and that staff be authorized to
finalize and forward an implementing Zoning By-law to Council for enactment.
Resolution #819/22
Moved by Councillor Ashe
Seconded by Councillor Pickles
That Report PD 02-22 of the Planning & Development Committee Meeting held on
February 7, 2022 be adopted.
Carried
11. Reports – New and Unfinished Business
11.1 Director, Community Services, Report CS 05-22
2022 Community Events
- Approval of 2022 Community Events in Esplanade Park
A brief question and answer period ensued between Members of Council and
Staff regarding:
• renaming the “Aboriginal Celebration Day” as ‘Indigenous Peoples
Celebration Day’ and whether the event was separate from the National
Day for Truth and Reconciliation; and,
• whether there were any plans to hold an event for Truth and Reconciliation
Day and ensuring that the Day was recognized.
Resolution #820/22
Moved by Councillor Butt
Seconded by Councillor Doody-Hamilton
1. That Council authorize staff to issue a park permit for the use of Esplanade
Park by House of Culture and Durham Carifest from Wednesday, July 20 to
Tuesday, August 2, 2022 for Carnival City, on terms and conditions
satisfactory to Director, Community Services and Chief Administrative
Officer;
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Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
2. That the list of Community & City Events scheduled for Esplanade Park in
2022 be received for information; and,
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
11.2 Director, Operations, Report OPS 02-22
Winter Maintenance on Frenchman’s Bay Lake Ontario Waterfront
A discussion and a question and answer period ensued between Members of
Council and Staff regarding:
• moving ahead in the next year to enable seasonal access to the waterfront
and a subsequent Report being brought forward to the next Executive
Committee Meeting on the matter;
• the difficulties in providing winter access to the East side for Frenchman’s
Bay due to the need for extensive road repairs;
• the Pandemic highlighting the need for green space and outdoor amenities
in the Community; and,
• engaging the Pickering Harbour Company in discussions as the primary
users of Sandbar Road to resolve any issues so that the 2022/2023 winter
maintenance could move forward.
Resolution #821/22
Moved by Councillor Brenner
Seconded by Councillor Doody-Hamilton
1. That Report OPS 02-22 from the Director, Operations regarding winter
maintenance on Frenchman’s Bay Lake Ontario Waterfront be received for
information; and,
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
11.3 Director, Operations, Report OPS 07-22
Civic Complex Boiler Replacement
Resolution #822/22
Moved by Councillor Butt
- 15 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
Seconded by Councillor Pickles
1. That Tender No. T2021-14 submitted by S.I.G. Mechanical Services
Limited in the amount of $395,385.87 (HST included) be accepted;
2. That Council grant pre-2022 Capital Budget approval for project
5700.2202.6500 (Backup Boiler Replacements) and authorize the Director,
Finance & Treasurer to fund the sum of $300,000.00 from Federal Gas Tax
(FGT) Reserve Fund;
3. That the total gross project cost of $544,546.00 (HST included), including
the amount of the tender, contingency, and other associated costs, and the
total net project cost of $490,381.00 (net of HST rebate), be approved;
4. That the Director, Finance & Treasurer be authorized to finance the total
net project costs of $490,381.00 through a transfer from the Federal Gas
Tax Reserve Fund; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
11.4 Director, Operations, Report OPS 08-22
Tennis Court Lighting Revitalization
Resolution #823/22
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Tender No. T2021-35 submitted by R.A. Graham Construction Ltd. in
the amount of $202,631.54 (HST included) be accepted;
2. That the total gross project cost of $243,897.00 (HST included), including
the amount of the tender, contingency, and other associated costs, and the
total net project cost of $219,637.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
net project costs of $219,637.00 through a transfer from the Federal Gas
Tax Reserve Fund:
a) That the budget available in project C10225.2102 in the amount of
$162,000.00 be increased to $219,637.00; and,
- 16 -
12. Motions and Notice of Motions
12.1 Amberlea Tennis Club Partnership with Pickleball
Discussion ensued between Members of Council regarding:
• the Motion allowing Staff to begin discussions towards building a
partnership with Amberlea Tennis Club;
• whether Amberlea Tennis Club would be hosting Pickleball; and,
• the lights installed in the Tennis courts and whether Pickleball would have
its own lights.
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
4. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried.
11.5 Director, City Development & CBO, Report PLN 14-22
Zoning By-law Amendment Application A 01/22
City Initiated
Lots 1 to 205 and Blocks 206 to 244, Plan 40M-2710
(North and south of Alexander Knox Drive)
Resolution #824/22
Moved by Councillor Pickles
Seconded by Councillor Butt
That City Initiated Zoning By-law Amendment Application A 01/22 to permit
technical housekeeping amendments to Zoning By-law 7652/18, as amended, to
correct zoning boundaries for lands located north and south of Alexander Knox
Drive, west of Mulberry Lane within the Wilson Meadows Neighbourhood in the
Seaton Community be approved, and that the draft implementing Zoning By-law
Amendment as set out in Appendix I to Report PLN 14-22 be enacted by Council.
Carried.
Resolution #825/22
Moved by Councillor Brenner
Seconded by Councillor Ashe
WHEREAS, the membership of the Amberlea Tennis Club has doubled from 150
in 2018 to 300 in 2021, creating the need for a third court to accommodate this
continued growing sport;
- 17 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
And Whereas, the Amberlea Tennis Club provides opportunities for casual
playing, junior drop-ins, leagues (club and inter-city in Durham) and junior camps;
And Whereas, the Amberlea Tennis Club recognizes the importance of building
partnerships, and in particular how this can accommodate the rapid growth of
pickleball and its need for more outdoor facilities;
And Whereas, the president of the Amberlea Tennis Club on behalf of its
membership, has put forward a proposal that will accommodate their club and that
of the pickleball users, requesting a third court be constructed perpendicular to the
existing courts in order to not disturb the residents. The third court would include
lighting, an entrance separating it from the two existing courts, and would be
constructed in a manner that would enable its shared use by pickleball users;
Now therefore be it resolved that the Council of The Corporation for the City of
Pickering directs:
1. That staff through the Office of the CAO reach out to the Amberlea Tennis
Club to discuss their proposal for the construction of a third court to be
shared with pickleball users;
2. That staff through the Office of the CAO conduct an engagement of the
residents who reside in the Amberlea community near the Park where the
proposal is being considered;
3. That staff through the Office of the CAO identify funding sources such as
DCs, grants and other revenue streams that could enable consideration for
construction as part of the 2023 Capital Budget; and,
4. That staff through the Office of the CAO report back to Council through the
Executive Committee no later than the June 6, 2022 meeting.
Carried Unanimously on a Recorded Vote
13. By-laws
13.1 By-law 7907/22
Being a by-law to adopt Amendment 35 to the Official Plan for the City of
Pickering. (OPA 19-003/P)
13.2 By-law 7908/22
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Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
Being a by-law to amend Restricted Area (Zoning) By-law 7364/14, as amended
by By-law 7652/18, to implement the Official Plan of the City of Pickering, Region
of Durham, for lands at Part of Lots 21 and 22, Concession 4, and Part of Lots
21, 22 and 23, Concession 5, City of Pickering (A 01/22)
13.3 By-law 7909/22
Being a By-law to amend Zoning By-law 7553/17, as amended,
to implement the Official Plan of the City of Pickering, Region of
Durham, Plan M998, Part of Blocks A and B, and Part of Lot 22,
Concession 1, Now Parts 1 to 5, 12, 18 to 23, 40R-8184 in the
City of Pickering, Plan M998, Part of Block B, Now Parts 9 to
12, 40R2526, and Part 1 and 5, 40R-7595 in the City of
Pickering, and Concession 1, North Part of Lot 20, Now Parts 2
and 3, 40R-11306 in the City of Pickering. (A 08/20)
13.4 By-law 7910/22
Being a by-law to exempt Block 2, Plan 40M-2639, Pickering, from the part lot
control provisions of the Planning Act. (Madison Brock Limited)
13.5 By-law 7911/22
Being a by-law to exempt Lots 24 to 26, 29, 36 to 44, 47 to 51, 59 to 62, 65, 68 to
70, 73 to 75, 80 to 82, 84, 90 to 92, 94, to 100, 104 to 106 and 128, and Blocks
154 to 186, Plan 40M-2671, from the part lot control provisions of the Planning
Act. (1133373 Ontario Inc.)
Resolution #826/22
Moved by Councillor Pickles
Seconded by Councillor Butt
That By-law Nos. 7907/22 through 7911/22 be approved.
Carried
14. Confidential Council – Public Report
Mayor Ryan stated that prior to the Regular Council Meeting, an In-camera Session was
held at 5:30 p.m. in accordance with the provisions of the Municipal Act, and Procedure
By-law 7665/18, to receive confidential verbal updates and consider matters relating to
the security of the property of the municipality, personal matters about identifiable
individuals, a proposed or pending acquisition of land, litigation or potential litigation, and
receipt of advice subject to solicitor-client privilege and provided direction to staff.
- 19 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
14.1 Confidential Verbal Update from the Director, Finance & Treasurer and a Carried
Presentation from Peter Frise, Vice President, Policy & Consulting Services,
Municipal Tax Equity (MTE) Inc.
Re: Litigation Strategy for Potential Assessment Appeals
Resolution #827/22
Moved by Councillor Doody-Hamilton
Seconded by Councillor Butt
That the confidential direction provided to staff at the in-camera session be
approved.
Carried
14.2 Appointments to The Pickering Anti-Black Racism Taskforce
Resolution #828/22
Moved by Councillor Brenner
Seconded by Councillor Butt
That the following individuals be appointed to the Pickering Anti-Black Racism
Taskforce for a term ending February 28, 2023, or until a successor is appointed:
1. Frank Ferguson
2. Andrew Fraser
3. Ebony Gittens
4. Kenisha Hanson
5. Joshua-David Heath
6. Nicola Hepburn
7. Kimberly Lopez
8. Nneka Mendoza
Carried.
14.3 Director, Corporate Services & City Solicitor, Confidential Report LEG 06-22
Re: Land Acquisition for the Proposed Squires Beach Road Overpass Project
Resolution #829/22
Moved by Councillor Pickles
Seconded by Councillor Doody-Hamilton
- 20 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
1. That this Confidential Report LEG 06-22 be received for information; and,
2. That the confidential direction provided to staff at the in-camera session be
approved.
Carried.
14.4 Confidential Verbal Update from the Director, Economic Development & Strategic
Projects
Re: The Innovation Corridor -Land Acquisition Plans
Resolution #830/22
Moved by Councillor Butt
Seconded by Councillor Doody-Hamilton
That the confidential direction provided to staff at the in-camera session be
approved.
Carried on a Recorded Vote as Follows:
Yes No
Councillor Ashe Councillor Brenner
Councillor Butt
Councillor Doody-Hamilton
Councillor Pickles
Mayor Ryan
15. Other Business
15.1 Councillor Brenner enquired when the Current Budget documents would be
available with Stan Karwowski, Director, Finance & Treasurer advising that Staff
were aiming to publish the documents on March 7th or 8th.
15.2 Councillor Brenner gave notice that he would be bringing forward a Notice of
Motion regarding a high frequency rail station in Pickering.
15.3 Councillor Brenner gave notice that he would be bringing forward a Notice of
Motion regarding the Committee of Adjustment.
16. Confirmation By-law
By-law Number 7912/22
- 21 -
Council Meeting Minutes
February 28, 2022
Electronic Meeting
7:00 pm
Councillor Butt, seconded by Councillor Pickles moved for leave to introduce a By-law of
the City of Pickering to confirm the proceedings of February 28, 2022.
Carried
17. Adjournment
Moved by Councillor Butt
Seconded by Councillor Brenner
That the meeting be adjourned.
Carried
The meeting adjourned at 8:44 pm.
Dated this 28th day of February, 2022.
David Ryan, Mayor
Susan Cassel, City Clerk
- 22 -
Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
Present:
Mayor David Ryan
Councillors:
M.Brenner
S.Butt
C.Doody-Hamilton
B.McLean
D.Pickles
Absent
K.Ashe
Also Present:
M.Carpino -Chief Administrative Officer
K.Bentley -Director, City Development & CBO
P.Bigioni -Director, Corporate Services & City Solicitor
S.Douglas-Murray -Director, Community Services
B.Duffield -Director, Operations
J.Eddy -Director, Human Resources
J.Hagg -Fire Chief
R.Holborn -Director, Engineering Services
F.Jadoon -Director, Economic Development & Strategic Projects
S.Karwowski -Director, Finance & Treasurer
S.Cassel -City Clerk
A.Mostert -Manager, Landscape & Parks Development
K.Thompson -Manager, Municipal Law Enforcement Services
C.Whitaker -Manager, Sustainability & Strategic Environmental Initiatives
R.Perera -Deputy Clerk
M.Edmund -Coordinator, Sustainability
1.Roll Call
The City Clerk certified that all Members of Council were present, save and except
Councillor Ashe, and that all Members present were participating electronically in
accordance with By-law 7771/20.
2.Disclosure of Interest
No disclosures of interest were noted.
1
- 23 -
Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
3. Delegations
There were no delegations.
4. Matters for Consideration
4.1 Director, Corporate Services & City Solicitor, Report BYL 01-22
Amendment to Traffic and Parking By-law 6604/05 to Include Provisions for Permit
Parking
A question and answer period ensued between Members of the Committee and
Kim Thompson, Manager, Municipal Law Enforcement Services, regarding:
• permit parking provisions in the current traffic and parking by-law relating
to on-street parking and the amendment addressing the new waterfront
permit parking system;
• whether there would be public outreach conducted to notify the public of the
new parking regulations; and,
• working with the Dragon Boat Club and Nautical Village Businesses to
address their parking needs.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Report BYL 01-22 regarding amending the Traffic and Parking By-law
6604/05 to Include Provisions for Permit Parking under Section 25 be
received;
2. That the attached draft by-law be enacted to replace Section 25 of Traffic
and Parking By-law 6604/05 to include provisions for permit parking; and,
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
4.2 Director, Community Services, Report CS 04-22
Community Association Lease Agreement
-Pickering Lawn Bowling Club
Recommendation:
2
- 24 -
Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
Moved by Councillor McLean
Seconded by Councillor Doody-Hamilton
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with the Pickering Lawn Bowling Club set out in Attachment 1 to
this report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and,
2. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
Carried
4.3 Director, Engineering Services, Report ENG 06-22
Rotary Frenchman’s Bay West Park
-Washroom Building Implementation, Tender No. T2021-37
A question and answer period ensued between Members of the Committee and
Staff regarding:
• whether the permanent washrooms would be winterized and whether the
tender addressed costs associated with winterization;
• timelines for the construction of the washrooms;
• the continuation of the portable toilet programs in the trail areas;
• ditches by the north and east side near the cul-de-sac being flooded and
whether drainage improvements were required;
• the services associated with the total net project cost;
• the size of the proposed staff room in the facility;
• whether the washrooms were self-cleaning;
• the number of portable toilets currently in place;
• update on the winterized washrooms for Millennium Park; and,
• whether a leash stand for pets had been considered in the design.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Tender No. T2021-37 for the Rotary Frenchman’s Bay West Park
Washroom Building Implementation as submitted by Melfer Construction
3
- 25 -
Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
Inc. in the total tendered amount of $1,205,882.89
(HST included) be accepted;
2. That the total gross project cost of $1,421,120.00 (HST included), including
the tendered amount, a contingency and other associated costs, and the
total net project cost of$1,279,763.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $1,279,763.00 as follows:
a) the sum of $426,472.00 available budget in capital project
C10320.1913 as approved in the 2021 Parks Capital Budget to be
funded by a transfer from Development Charges – City’s Share
Reserve be increased to $639,881.00;
b) the sum of $426,472.00 available budget in capital project
C10320.1913 as approved in the 2021 Parks Capital Budget to be
funded by a transfer from the Development Charges Reserve Fund –
Parks & Recreation Services be increased to $639,882.00; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
4.4 Director, Operations, Report OPS 06-22
Winter Control of Proposed Waterfront Trail Boardwalk
A question and answer period ensued between Members of the Committee and
Brian Duffield, Director, Operations, regarding:
• whether the trail around from Frenchman’s bay was on streets or pathways;
• winter maintenance for Progress Park, the absence of sidewalks in front of
the Park, the location of the trail in the Park, and the challenges of
maintaining the trail in winter;
• whether alternative methods of deicers had been investigated;
• whether the trail to the spit was planned for future maintenance;
• whether the requested resources would be designated to conduct work
associated with winter maintenance; and,
• whether the design of the elevated boardwalk would change as a result of
the winter maintenance program.
Recommendation:
4
- 26 -
Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
Moved by Councillor Brenner
Seconded by Councillor McLean
That Council receive Report OPS 06-22 regarding winter control of the proposed
waterfront trail boardwalk for information.
Carried
4.5 Director, City Development & CBO, Report PLN 11-22
Pickering Environmental Schools Grant
-Results of the 2021 Funding
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Pickles
1. That Report PLN 11-22 of the Director, City Development & CBO, on the
results of the Pickering Environmental Schools Grant, be received for
information; and,
2. That a copy of Report PLN 11-22 be forwarded to the Durham Catholic
District School Board (DCDSB), inclusive of the Trustee for City of
Pickering, Director of Education, Superintendent of Business, Finance and
Facilities Services, and to the Durham District School Board (DDSB),
inclusive of the Trustee for City of Pickering, Director of Education,
EcoSchools Facilitator, System Lead and e-learning Administrator, and
Administrative Assistant.
Carried
4.6 Director, City Development & CBO, Report PLN 12-22
Sustainable Pickering Year-in-Review
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Pickles
That Report PLN 12-22 of the Director, City Development & CBO, on the release of
the 2021 Sustainable Pickering Year-in-Review, be received for information.
Carried
5
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Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
4.7 Director, City Development & CBO, Report PLN 13-22
Community Gardens
-Valley Plentiful Community Garden Update and next Steps for New
Community Garden Sites
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Pickles
1. That Report PLN 13-22 of the Director, City Development & CBO regarding
community food gardens and an update about Valley Plentiful Community
Garden be received for information;
2. That, through the Office of the CAO, a multi-departmental staff working
group be established to formalize a framework for new community gardens;
3. That staff be directed to return a Community Garden Policy, to establish
and manage new community garden sites, in late 2022 for Council’s
consideration; and,
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
Carried
5. Other Business
5.1 Councillor Brenner inquired about correspondence from Kyle Bentley, Director,
City Development & CBO, regarding the temporary patio use by-law.
A question and answer period ensued between Members of the Committee and
Staff regarding:
• looking at City of Toronto’s Café TO program and timelines for when staff
would be providing an update to Council on a similar strategy;
• whether staff were looking at a cutoff date for existing patios and an
opportunity to provide an extension to existing patios on private properties;
• enabling patios on private properties to operate beyond the cutoff date of
March 31st;
• the temporary patio system being implemented as a creative solution
during the Pandemic;
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Executive Committee
Meeting Minutes
March 7, 2022
Electronic Meeting – 2:00 pm
Chair: Councillor Butt
• the current regulations allowing buildings to have full occupancy and
temporary patios increasing the occupancy of the buildings and the need to
find a solution which would not impede public safety;
• the need to consult with the restaurant owners and landlords in finding a
solution;
• consultation with business owners being a component of the City’s
Economic Development Strategy; and,
• the importance of outdoor dining and encouraging and expanding this
service.
6. Adjournment
Moved by Councillor McLean
Seconded by Councillor Brenner
That the meeting be adjourned.
Carried
The meeting adjourned at 2:55 p.m.
7
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Planning & Development
Committee Meeting Minutes
March 7, 2022
Electronic Meeting – 7:00 pm
Chair: Councillor Doody-Hamilton
Present:
Mayor David Ryan
Councillors:
K.Ashe
M.Brenner
S.Butt
C.Doody-Hamilton
B.McLean
D.Pickles
Also Present:
M.Carpino -Chief Administrative Officer
K.Bentley -Director, City Development & CBO
P.Bigioni -Director, Corporate Services & City Solicitor
S.Cassel -City Clerk
C.Rose -Chief Planner
N.Surti -Manager, Development Review & Urban Design
R.Perera -Deputy Clerk
C.Morrison -Principal Planner, Development Review
C.Celebre -Principal Planner, Strategic Initiatives
F.Chau -Planner ll
I.Lima -(Acting) Planner II
1.Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically in accordance with By-law 7771/20.
2.Disclosure of Interest
No disclosures of interest were noted.
Moved by Councillor McLean
Seconded by Councillor Butt
That the rules of procedure be suspended to allow one additional delegation, under
Section 4 of the agenda regarding Report PLN 16-22.
Carried on a Two-Thirds Vote
1
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Planning & Development
Committee Meeting Minutes
March 7, 2022
Electronic Meeting – 7:00 pm
Chair: Councillor Doody-Hamilton
3. Statutory Public Meetings
Councillor Doody-Hamilton, Chair, gave an outline of the requirements for a Statutory
Public Meeting under the Planning Act. She outlined the notification process procedures
and also noted that if a person or public body does not make oral or written submissions
to the City before the By-law is passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Land Tribunal (OLT), and may not be
entitled to be added as a party to the hearing unless, in the opinion of OLT, there are
reasonable grounds to do so.
Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for
the Statutory Public Meeting portion of the meeting, explaining the process for discussion
purposes as well as the order of speakers.
3.1 Information Report No. 05-22
Revised Draft Plan of Subdivision Application SP-2015-03 (R)
Revised Zoning By-law Amendment Application A 05/15 (R)
Seaton TFPM Inc.
Part of Lots 17 to 19,
Concession 4 and Part of Lots 19 to 20, Concession 5
Seaton Community
A statutory public meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above-noted application.
Cristina Celebre, Principal Planner, Strategic Initiatives, provided the Committee
with an overview of Zoning By-law Amendment Application A 05/15. Through the
aid of a PowerPoint presentation, Ms. Celebre outlined the subject lands, noting
that the purpose of the amendment was to permit the approval and
implementation of a draft plan of subdivision containing a variety of land uses. She
further spoke to the revised submitted plan, requested zoning by-law
amendments, planning policy framework, planning and design comments, and the
next steps in the application process.
Max Cargaro and Constance Ratelle, Mattamy Homes, joined the electronic
meeting via audio connection and noted that they were available for questions.
A question and answer period ensued between Members of the Committee, Mr.
Cargaro, Ms. Ratelle, and staff regarding:
• timelines of construction of the various components of the proposed
development;
• whether the City would be working with the landowner to expedite the
commercial/employment aspects of the development;
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4.
4.1
4.2
Planning & Development
Committee Meeting Minutes
March 7, 2022
Electronic Meeting – 7:00 pm
Chair: Councillor Doody-Hamilton
• concerns regarding the lack of retail space in the area;
• assigned school blocks on the subject lands and the anticipated timelines
for the building of the schools in the Duffin Heights neighbourhood;
• watershed areas and the stormwater management on the subject lands;
and,
• controls the City could put in place to ensure a safe kiss n ride program for
new school sites.
Adam Layton, Evans Planning
Re: PLN 15-22
Official Plan Amendment Application OPA 20-007/P
Zoning By-law Amendment Application A 12/20
Draft Plan of Subdivision Application 18T-99011(R20)
Centreville Homes (Pickering) Inc.
Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048
(313 Toynevale Road)
Adam Layton, Evans Planning, joined the electronic meeting via audio connection
to speak to Zoning By-law Amendment Application A 12/20 on behalf of
Centreville Homes (Pickering) Inc. Through the aid of a PDF presentation, Mr.
Layton discussed the existing site context, the previously submitted plan of
subdivision, the existing zoning on site, details of the conceptual site plan, the
proposed zoning amendment, and the conceptual building elevations.
A question and answer period ensued between Members of the Committee and
Mr. Layton, regarding:
• impact to abutting residences and concerns regarding encroached damage
that could take place during construction;
• ensuring that the rear lots of vegetation would be protected and the types of
dispute resolution mechanisms that would be used to resolve any disputes
during construction on abutting properties;
• the tree preservation plan and whether any trees had been removed to
date; and,
• whether the applicant had worked to mitigate the damage to a property on
Lytton Court.
Bob Martindale, Martindale Planning Services
Re: PLN 16-22
Zoning By-law Amendment Application A 04/19
R. Taghipour
1964 Royal Road
3
Delegations
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Planning & Development
Committee Meeting Minutes
March 7, 2022
Electronic Meeting – 7:00 pm
Chair: Councillor Doody-Hamilton
Bob Martindale, Martindale Planning Services, joined the electronic meeting via
audio connection and noted that the commercial component had been removed
from the application, that he concurred with Staff’s recommendation, and that he
was available for questions.
A question and answer period ensued between Members of Committee, Staff, and
Mr. Martindale, regarding:
• whether a previous issue regarding a narrow laneway which would be
shared with a neighbor had been resolved; and,
• confirmation that there would be no commercial component to the
application.
5. Planning & Development Reports
5.1 Director, City Development & CBO, Report PLN 15-22
Official Plan Amendment Application OPA 20-007/P
Zoning By-law Amendment Application A 12/20
Draft Plan of Subdivision Application 18T-99011(R20)
Centreville Homes (Pickering) Inc.
Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048
(313 Toynevale Road)
A question and answer period ensued between Members of the Committee and
Staff regarding;
• the recent correspondence from the Durham District School Board and
Durham Catholic District School Board regarding widening dead-end roads
in Durham Region for the safe operation of school buses that Council had
endorsed, and whether the proposed development’s turning radius allowed
for the safe turnaround of school busses;
• whether the applicant had appealed infill By-law 7871/21 relating to the
City’s Official Plan Amendment 40; and,
• whether the applicant’s proposal included provisions that were part of their
appeal of By-law 7871/21.
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Pickles
1. That Official Plan Amendment Application OPA 20-007/P, submitted by
Centreville Homes (Pickering) Inc., to increase the maximum net residential
density from 17 to 18.5 units per net hectare, for the lands located on the
4
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Planning & Development
Committee Meeting Minutes
March 7, 2022
Electronic Meeting – 7:00 pm
Chair: Councillor Doody-Hamilton
south side of Toynevale Road, west of Lytton Court and east of Winette
Road, to facilitate a residential development, be approved, and that the
draft by-law to adopt Amendment 44 to the Pickering Official Plan as set
out in Appendix I to Report PLN 15-22 be forwarded to Council for
enactment;
2. That Draft Plan of Subdivision Application 18T-99011(R20), submitted by
Centreville Homes (Pickering) Inc., to establish a residential plan of
subdivision, consisting of 13 lots for detached dwellings, 2 blocks for
stormwater management, a public road and 1 block for a 0.3 metre reserve
as shown on Attachment #4 to Report PLN 15-22 and the implementing
conditions of approval, as set out in Appendix II, be endorsed;
3. That Zoning By-law Amendment Application A 12/20, submitted by
Centreville Homes (Pickering) Inc., to implement the Draft Plan of
Subdivision 18T-99011(R20), on lands being Part of Lots 28 to 30, Plan
350, now Part 1 40R-31048 be approved, and that the draft Zoning By-law
Amendment as set out in Appendix III to Report PLN 15-22 be finalized and
forwarded to Council for enactment; and,
4. That Amendment 9 to the Rosebank Neighbourhood Development
Guidelines – Precinct No. 1, to allow an exception permitting minimum lot
frontages of 12 metres and minimum lot depths of 25 metres for single
detached dwellings to implement Draft Plan of Subdivision 18T-
99011(R20), be approved as set out in Appendix IV.
Carried
5.2 Director, City Development & CBO, Report PLN 16-22
Zoning By-law Amendment Application A 04/19
R. Taghipour
1964 Royal Road
A question and answer period ensued between Members of the Committee and
Staff regarding:
• whether the proposed semi-detached building would be subject to site plan
approval;
• ensuring that the material components of the homes were compatible with
existing standards;
• the south side of the building facing a commercial property and whether the
setbacks of the proposed development addressed the adjacent land use;
• the height of the proposed development and whether it was in line with the
surrounding area;
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Planning & Development
Committee Meeting Minutes
March 7, 2022
Electronic Meeting – 7:00 pm
Chair: Councillor Doody-Hamilton
• impact to abutting properties during construction and dispute resolution
tools to manage conflicts related to property damage by builders; and,
• incorporating dispute resolution procedures as part of the construction site
maintenance responsibilities of builders and developers to manage conflicts
related to abutting property damage.
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Butt
That Zoning By-law Amendment Application A 04/19, submitted by R. Taghipour,
to facilitate two semi-detached dwellings, be approved, and that the draft Zoning
By-law Amendment asset out in Appendix I to Report PLN 16-22 be finalized and
forwarded to Council.
Carried
6. Other Business
There was no other business.
7. Adjournment
Moved by Councillor Pickles
Seconded by Councillor Ashe
That the meeting be adjourned.
Carried
The meeting adjourned at 8:12 p.m.
6
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Special Council Meeting Minutes
March 11, 2022
Electronic Meeting
1:00 pm
Present:
Mayor David Ryan
Councillors:
D. Pickles
Also Present:
M. Carpino -Chief Administrative Officer
K. Bentley -Director, City Development & CBO
P. Bigioni -Director, Corporate Services & City Solicitor
S. Douglas-Murray - Director, Community Services
B. Duffield -Director, Operations
J. Flowers -CEO & Director of Public Libraries, Pickering Public Library
R. Holborn -Director, Engineering Services
F. Jadoon -Director, Economic Development & Strategic Projects
S. Karwowski -Director, Finance & Treasurer
S. Cassel -City Clerk
J. Halsall -Division Head, Finance
M. Guinto -Division Head, Public Affairs & Corporate Communication
R. Perera -Deputy Clerk
K. Ashe
M. Brenner
S. Butt
C. Doody-Hamilton
B. McLean
1.Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically in accordance with By-law 7771/20.
2.Disclosure of Interest
No disclosures of interest were noted.
Resolution #831/22
Moved by Councillor Doody-Hamilton
Seconded by Councillor Pickles
- 36 -
Special Council Meeting Minutes
March 11, 2022
Electronic Meeting
1:00 pm
That Council move into closed session in accordance with the provisions of Section 239
(2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be
discussed relate to:
f) advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
j) a trade secret or scientific, technical, commercial or financial information that
belongs to the municipality or local board and has monetary value or potential
monetary value; and,
k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
Council took a brief pause to allow the livestream of the Meeting to be severed.
3. In Camera Matters
3.1 Confidential Verbal Update from the Director, Finance & Treasurer and a
Presentation from Deloitte
Re: Proposed Divestiture of Pickering’s Elexicon Investment: Market Sounding
Results and Preliminary Valuation of Pickering’s Elexicon Shares
This portion of the meeting was closed to the public. Refer to the In Camera
meeting minutes for further information. [City Clerk has custody and control of the
In Camera minutes.]
3.2 Confidential Verbal Update from the Director, Corporate Services & City Solicitor
Re: Pickering City Centre Master Agreement
This portion of the meeting was closed to the public. Refer to the In Camera
meeting minutes for further information. [City Clerk has custody and control of the
In Camera minutes.]
3.3 Confidential Verbal Update from the Director, Finance & Treasurer
Re: City Centre Project Budget
This portion of the meeting was closed to the public. Refer to the In Camera
meeting minutes for further information. [City Clerk has custody and control of the
In Camera minutes.]
Resolution #832/22
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Special Council Meeting Minutes
March 11, 2022
Electronic Meeting
1:00 pm
Moved by Councillor Brenner
Seconded by Councillor Butt
That Council rise and ratify the confidential direction to staff from the closed
session
Carried
Council took a brief pause to allow the livestream of the Meeting to be resumed.
Mayor Ryan stated that during the closed portion of the meeting, Council received
confidential verbal updates from staff pertaining to information that belongs to the
City and has monetary value or potential monetary value, negotiations to be
carried out by the municipality, and received advice subject to solicitor-client
privilege.
Resolution #833/22
Moved by Councillor Brenner
Seconded by Councillor Pickles
That staff be directed to:
1. Defer any ongoing work on the City Centre project pending further Council
direction;
2. Amend the draft 2022 Capital and Current Budgets and the 2023 Capital
Budget Forecast to reflect the deferral of the project; and,
3. Notwithstanding the deferral of the City Centre project, continue with work
on the divestiture of the City’s interest in Elexicon.
Carried Unanimously on a Recorded Vote
4. Confirmation By-law
By-law Number 7913/22
Councillor Ashe, seconded by Councillor McLean moved for leave to introduce a by-law
of the City of Pickering to confirm the proceedings of March 11, 2022.
Carried
5. Adjournment
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Special Council Meeting Minutes
March 11, 2022
Electronic Meeting
1:00 pm
Moved by Councillor Butt
Seconded by Councillor Doody-Hamilton
That the meeting be adjourned.
Carried
The meeting adjourned at 4:17 pm
Dated this 11th of March, 2022.
David Ryan, Mayor
Susan Cassel, City Clerk
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Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
1
Present:
Mayor David Ryan
Councillors:
D. Pickles
Also Present:
M. Carpino -Chief Administrative Officer
K. Bentley -Director, City Development & CBO
P. Bigioni -Director, Corporate Services & City Solicitor
S.Douglas-Murray - Director, Community Services
B. Duffield -Director, Operations
J. Eddy -Director, Human Resources
J. Hagg -Fire Chief
J. Flowers -CEO & Director of Public Libraries, Pickering Public Library
R. Holborn -Director, Engineering Services
F. Jadoon -Director, Economic Development & Strategic Projects
S. Karwowski -Director, Finance & Treasurer
S. Cassel -City Clerk
J. Halsall -Division Head, Finance
C. Rose -Chief Planner
R. Perera -Deputy Clerk
A. Slack -Executive Assistant, Chief Administrative Officer
K. Ashe
M. Brenner
S. Butt
C. Doody-Hamilton
B. McLean
1.Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically in accordance with By-law 7771/20 and provided opening remarks on the
process for the electronic Executive Committee Budget Meeting.
2.Disclosure of Interest
2.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to salaries and wages in the 2021 Current Budget for
Community Services Department, Culture & Recreation – Admin and Programs
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Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
2
and the Corporate Services Department, Animal Services, as he has family
members employed in these areas. Councillor Brenner did not take part in the
discussion or vote on these matters.
2.2 Councillor McLean declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to Grants to Organizations for PARA Marine Search &
Rescue, as he is the Chair of the Pickering Auxiliary Rescue Association (PARA).
Councillor McLean did not take part in the discussion or vote on these matters.
3. Delegations
3.1 Eileen Higdon
Re: Waterfront Trail Snow Clearing
Eileen Higdon, Pickering Resident, withdrew their delegation and did not connect
to the electronic meeting.
3.2 Eileen Higdon
Re: Greenhouse for the Community Gardens
Eileen Higdon, Pickering Resident, withdrew their delegation and did not connect
to the electronic meeting.
3.3 Eileen Higdon
Re: In-Person Council Meetings
Eileen Higdon, Pickering Resident, withdrew their delegation and did not connect
to the electronic meeting.
3.4 Matt Bentley
Re: Review and Recommendations of the 2022 Capital Budget
Matt Bentley, Pickering Resident, joined the electronic meeting to discuss the
Claremont Park Master Plan and traffic calming measures for Old Brock Road. Mr.
Bentley advised that he was happy to see the Parks and Recreation Master Plan
being approved in 2017 which included Claremont Park, but noted concern that
there were no funds in the capital budget to implement the Plan. He noted that the
outdoor ice rink in Claremont Park was not used during non-winter months and
stated that the construction of a roof over the ice rink could provide for year-round
recreational space for youth in Claremont and the broader Pickering community.
He further spoke to speeding in Claremont, specifically the south part of Old Brock
Road, noting it was an ongoing issue and added that City staff had been active in
coming up with viable solutions. Mr. Bentley also raised the need for sidewalks in
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Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
3
the area as this posed a safety hazard for students having to walk on the streets,
and that coupled with speeding, this created a situation that was very dangerous.
A question and answer period ensued between Members of Committee and Mr.
Bentley regarding:
• the prioritization of the roof for the outdoor ice rink;
• community preference for the type of traffic calming measures in
Claremont;
• the installation of new playground equipment in Claremont Park and the
installation temporarily removing the ice rink; and,
• warmer winter days potentially melting the ice rink despite the
implementation of a roof over the rink.
4. Presentations
4.1 Presentation by the Chief Administrative Officer and the Director, Finance &
Treasurer with respect to the 2022 Current and Capital Budgets
Mayor Ryan provided opening remarks and commended staff, especially the
Finance Department, for their work on the 2022 budget. He noted that a proposed
levy of 1.79% was very reasonable, and responsible.
Marisa Carpino, Chief Administrative Officer, appeared before the Committee and
introduced the 2022 Current and Capital Budget and added that the 2022 Budgets
included a recommended levy increase of 1.79% for the City’s share. Ms. Carpino
noted that the budget was built on the principle of fiscal restraint and delivered the
City’s second lowest budget levee in the past 20 years. She added that within the
budget, City staff found a balance which kept property taxes affordable while
providing needed benefits to the community. Ms. Carpino addressed a number of
enhancements to existing service levels, which included the development of a new
corporate wide Digital Readiness Assessment and Service Modernization
Strategy, new paid parking program at the City’s waterfront, new asphalt
sidewalks on Westshore, construction of 3 additional natural outdoor ice rinks,
construction of the new Animal Shelter, investment of IT staff and IT security to
maintain and protect the City’s network and cybersecurity, increase to the Seniors
Property Tax Grant, Equity, Diversity and Inclusion Plan, enhancement of audio
visual technologies in Council Chambers, creation of virtual programming at the
Pickering Public Library and virtual tours at the Pickering Museum Village, refresh
of the Claremont Library and the piloting of extended access, and construction of
a shade structure, public art and contemplation space in Esplanade Park. She
added that the City’s 2022 budget also included strategic investments in key
environmental initiatives that protect and nurture the City’s natural heritage,
funding to repeat the mechanical weed harvesting program in Frenchman’s Bay,
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Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
4
completion of the detailed design for the Beachfront Park Master Plan, and to
develop a new Climate Adaptation Plan and a new Integrated Sustainable Design
Standards. She noted that the budget delivered on existing levels of service, key
enhancements and strategic investments, financially supported by the return of
recreation program revenues, stable Elexicon revenues, strong assessment
growth and building permit revenues that met the 2021 budget targets. She
thanked staff for their work over the past several months to prepare the
recommended 2022 Budget.
Stan Karwowski, Director, Finance & Treasurer, appeared before the Committee
to provide a presentation regarding the 2022 budget which was based on being
cautious, careful, and compassionate. Through the aid of a PowerPoint
presentation, Mr. Karwowski spoke to the 2022 budget assumptions and provided
a snapshot of the 2022 budget including the manner in which casino revenues
were being allocated and the funds received through numerous Provincial grants.
He added that due to Council’s decision on March 11, 2022 to defer the City
centre project, the budget had been revised to address expenditure and revenue
reductions. He provided a breakdown of the 12.79% budgetary revenue increases,
and a breakdown of 15.76% budgetary expenditure expenses and spoke to a
number of key current budget highlights which included an increase to the Seniors
Property Tax Grant, funding for the Digital Readiness Assessment and Service
Modernization Strategy, funding for a Canada Day event, increase to Seaton Fire
Hall staffing, increase to fuel budget, dedicated waterfront parking enforcement for
paid waterfront parking, and funding for a new Corporate Strategic Plan & Five
Year Capital and Operating Plan. He highlighted the budget levy increases from
2001 to 2022, adding that the current levy rate was the second lowest in the last
20 years. He discussed how the residential tax bill was allocated noting that the
City only received 30.57% of every dollar that a residential taxpayer paid with the
largest share being routed to the Region. He stated that the MPAC assessment
value was based on the 2016 assessment figures, adding that these values would
be in place until December 31, 2023 and that 2024 would be a new reassessment
year. Mr. Karwowski further discussed the City’s debt and the different funding
sources for debt repayment and the target Annual Repayment Limit (ARL). He
noted several projects included in the 2022 budget and the different funding
sources for the projects. He provided further information on the new Community
Benefit Charge (CBC), which was a new growth-funding tool that was permitted
under the Planning Act for single/lower tier municipalities to impose. He added
that to implement the CBC, a background study would need to be conducted and
a CBC by-law passed by Council. He spoke to the Low Income Seniors/Persons
with Disabilities Property Tax Grant, summary of the property tax payments, and
the residential property tax deferral program, with a recommendation to defer
payments for April, June, and September. Mr. Karwowski further spoke to a
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Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
5
number of the recommendations which would be included in the budget report that
would be presented to Council at its Meeting on March 28, 2022.
A question and answer period ensued between Members of Committee and Staff
regarding:
• the City having both the lowest tax rate and the lowest tax increase in the
Region this year;
• whether the inflationary pricing index was greater for the municipal sector in
comparison to the consumer price index;
• MPAC assessment values being based on the value of the price that a
property might have been sold at in 2016;
• breakdown of the casino revenues and the future projections for the
revenues;
• the Annual Repayment Limit (ALR) being based on net revenue;
• clarification regarding the Community Benefit Charge (CBC) and the types
of projects which could be funded through the CBC;
• whether the CBC would be applied at the permit application stage;
• the budget allocating $50,000 for removal of Milfoil weeds in Frenchman’s
Bay and whether there was ability to exceed the $50,000 to conduct
additional cuts and removals;
• survey results from the community regarding the budget and the
percentage of the budget for infrastructure renewal or improvements;
• the Low Income Seniors/Persons with Disabilities Property Tax Grant
pertaining to the City’s share of the property taxes;
• the tax deferral program and whether the City was still required to pay the
full installation to the Region;
• whether the Region had expressed any interest in conducting a tax deferral
program for the Region’s share;
• the use of casino funds from 2021 and the saving of 2022 casino funds for
future years;
• whether the casino funds could be used to pay City debt to reduce high
interest rates;
• cost of borrowing currently being lower in comparison to future years and
the potential increase for interest rates in the future;
• the amount of money the City receives from the Federal Gas Tax and
whether the City also received funding from the Provincial Gas Tax;
• unsolved assessment appeals being automatically deemed to carry over to
the following year and the impact to the City should a company declare
bankruptcy after numerous appeals;
• the funding for the Sandy Beach Road construction and an estimate on the
final cost; and,
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Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
6
• revenues from the casino and the direction of use of casino funds in future
years.
S. Karwowski, Director, Finance & Treasurer, in response to questions raised
about additional funding for milfoil weed removal, advised the Committee that
there would be a recommendation included in the Budget Report on March 28th to
address increasing the Rate Stabilization Reserve for this purpose.
Staff were requested to provide Members of the Committee with a copy of the
PDF Budget presentation.
Moved by Councillor Butt
That the Committee take a short recess.
Carried
The Committee recessed at 10:49 a.m. and reconvened at 11:00 a.m.
5. Matters for Consideration
5.1 Review and Recommendations of the 2022 Capital Budget Summary
A question and answer period ensued between Members of the Committee and
Staff regarding:
• clarification regarding the cost of the EV charging stations as the cost
excluded infrastructure;
• the implementation of EV charging stations being subject to receiving
senior government funding;
• the importance of the need for EV stations and whether there was ability in
the budget to allocate $80,000 to the project without impacting the
residential base, should the senior government funding not be received.
Moved by Councillor Doody-Hamilton
That the 2022 Capital Budget for Corporate Projects be approved and presented
to Council on March 28, 2022.
Carried Later in the Meeting (See Following Motion)
Moved by Councillor Brenner
- 45 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
7
That 2022 Capital Budget for Corporate Projects be amended by deleting the
words ‘Subject to receiving senior government funding’ and that the Treasurer be
directed to accommodate for the expenditure at his discretion.
Carried
The Main Motion, as amended, was then Carried
A question and answer period ensued between Members of the Committee and
staff regarding backup boiler systems and the consideration of energy efficient
sources.
Moved by Councillor Butt
That the 2022 Capital Budget for the Civic Complex be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Capital Budget for the Dunbarton Pool be approved and presented
to Council on March 28, 2022.
Carried
A question and answer period ensued between Members of the Committee and
Staff regarding:
• whether any work was needed in East Shore Community Centre;
• Council not having made any decisions regarding the East Shore
Community Centre;
• work related to the East Shore Community Centre being captured under
Senior Citizen Centre account; and,
• ensuring community consultation was conducted prior to the consideration
of the disposal of the East Shore Community Centre.
Moved by Councillor McLean
That the 2022 Capital Budget for Community Centres be approved and presented
to Council on March 28, 2022.
Carried
- 46 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
8
A question and answer period ensued between Members of the Committee and
Staff regarding:
• the replacement of the floor due to a flooding and whether insurance
covered the costs; and,
• whether the new flooring would accommodate pickleball.
Moved by Councillor Pickles
That the 2022 Capital Budget for Rec Complex - Core be approved and presented
to Council on March 28, 2022.
Carried
Moved by Councillor Butt
That the 2022 Capital Budget for Rec Complex - Pool be approved and presented
to Council on March 28, 2022.
Carried
A question and answer period ensued regarding the consideration of on demand
systems for the O’Brien hot water tank replacement.
Moved by Councillor Brenner
That the 2022 Capital Budget for Rec Complex - Arenas be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor Butt
That the 2022 Capital Budget for the Museum be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Doody-Hamilton
That the 2022 Capital Budget for Property Maintenance be approved and
presented to Council on March 28, 2022.
Carried
- 47 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
9
A question and answer period ensued between Members of the Committee and
Staff regarding the Regional program named Rover and whether the City
possessed the required smartphones to use the application.
Moved by Councillor Pickles
That the 2022 Capital Budget for Roads Equipment be approved and presented to
Council on March 28, 2022.
Carried
A question and answer period ensued between Members of the Committee and
Staff regarding:
• the amendment being to address any accessibility work needed for the
Progress Frenchman’s Bay East Park, St. Mary’s Park, Forestbrook Park,
and Rosebank South Park;
• the sequencing of the playground replacement in Claremont Park and
ensuring that the ice rink was not closed for a long period of time;
• the possibility of the roof for the outdoor ice rink being built separately as
an addition to the concrete ice rink pad in Claremont Park;
• a status update on the construction of the park south of Dersan street in
Duffin Heights;
• whether issues relating to relocating the play area and upgrades to
Sandbar Road to accommodate winter maintenance would be addressed
in the Beach Front Park detailed design exercise and a timeline for the
Master Plan;
• the cost and the possibility for including a skate park in Claremont Park;
and,
• whether the Beach Front Master Plan addressed lighting along the
pathways and an opportunity to install security cameras.
Moved by Councillor Brenner
That the 2022 Capital Budget for Parks be approved and presented to Council on
March 28, 2022.
Carried Later in the Meeting (See Following Motion)
Moved by Councillor Brenner
That the 2022 Capital Budget for Parks be approved and presented to Council on
March 28, 2022, save and except that the funding source for capital project
- 48 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
10
5780.2209 Accessible Playgrounds be revised from Federal Grants to the Rate
Stabilization Reserve (7021).
Carried
The Main Motion, as amended, was then Carried
A question and answer period ensued between Members of the Committee and
Staff regarding:
• whether the vehicles ordered in 2021 had been delivered or were on back
order;
• the number of replacements done in relation to 4 to 5 tonne dump trucks
since 2020; and,
• ensuring that efforts were made to switch to hybrid vehicles wherever
possible in future years to achieve the City’s sustainability targets.
Moved by Councillor Ashe
That the 2022 Capital Budget for Fleet Vehicles be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Butt
That the 2022 Capital Budget for Information Technology be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor McLean
That the 2022 Capital Budget for By-law Services be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Doody-Hamilton
That the 2022 Capital Budget for Animal Services be approved and presented to
Council on March 28, 2022.
Carried
- 49 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
11
A question and answer period ensued between Members of the Committee and
Staff regarding:
• the installation of street lighting in Seaton along Whites Road to Brock
Road and whether the work was being done by the Seaton Landowners;
and,
• ensuring that the lighting met energy efficiency standard and the timeline
for the installation of the lights.
Staff were requested to provide the Committee with the timelines for the
installation of the streetlights in Seaton.
Moved by Councillor Pickles
That the 2022 Capital Budget for Streetlights & Signalization be approved and
presented to Council on March 28, 2022.
Carried
A question and answer period ensued between Members of Committee and staff
regarding:
• whether the City could work with the Toronto and Region Conservation
Authority (TRCA) to expedite the construction of sidewalks along Altona
Road and Finch Road;
• the timeline for the construction of the asphalt sidewalk near the Westshore
Boulevard construction;
• timelines for sidewalks pre-approved by Council for Kingston Road;
• timelines for the Pickering Parkway Multi-use pathway construction;
• status update on accessible sidewalks for Granite Court and reasoning for
the work not being included in the budget;
• the width of the sidewalks; and,
• a status update on the urbanization of Altona Road.
Moved by Councillor McLean
That the 2022 Capital Budget for Sidewalks be approved and presented to Council
on March 28, 2022.
Carried
A question and answer period ensued between Members of the Committee and
Staff regarding:
• a status update on the timeframe for the Fairview Avenue reconstruction;
- 50 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
12
• the amount currently in the Stormwater management reserve and the
amount spent to date;
• the number of stormwater management projects outstanding or
backlogged; and,
• the deferring of projects increasing the cost of the project as the material
costs are increasing.
Staff were requested to provide Committee information on the amount of funds
that are being put aside for stormwater management and the number of
stormwater management projects outstanding or backlogged.
Moved by Councillor McLean
That the 2022 Capital Budget for Stormwater Management be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor Brenner
That the 2022 Capital Budget for Roads Projects be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Capital Budget for Water Resources & Development Services be
approved and presented to Council on March 28, 2022.
Carried
A question and answer period ensued between Members of Committee and staff
regarding whether the Valley Farm streetlighting program for sidewalks had to be
constructed in conjunction with the bus lane improvements and the Daniels
development and the timing for the project.
Moved by Councillor Pickles
That the 2022 Capital Budget for Development Projects – (DC Funded) be
approved and presented to Council on March 28, 2022.
Carried
- 51 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
13
Moved by Councillor Butt
That the 2022 Capital Budget for Fire Services be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Butt
That the 2022 Capital Budget for the Library be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Brenner
That Committee recess for lunch.
Carried
The Committee recessed at 12:22 pm and reconvened at 1:19 pm.
5.2 Review and Recommendations of the 2022 Current Budget Summary
A question and answer period ensued between Members of the Committee and
Staff regarding:
• whether there were any financial implications from the Durham 311
program;
• whether staff were satisfied with the afterhours service delivery;
• whether a survey could be implemented to receive feedback from residents
regarding the afterhours service delivery;
• whether funding was available for a bid submission for the High Frequency
Rail (HFR) service near Green River on federal lands;
• the Region’s commitment of $60,000 for the HFR station and timelines for
the project;
• whether additional funds would be available if the consulting costs for the
HFR were higher than anticipated;
• the difference in the funding allocated in 2020 compared to 2021 for
consulting and professional services; and,
• whether the Economic Development initiatives should focus on international
businesses.
Moved by Councillor Pickles
- 52 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
14
That the 2022 Current Budget for the Office of the CAO Department be approved
and presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for the City Development Department be approved
and presented to Council on March 28, 2022.
Carried
Moved by Councillor McLean
That the 2022 Current Budget for the Community Services Department be
approved and presented to Council on March 28, 2022 save and except items
related to salaries and wages for Culture & Recreation – Admin and Programs.
Carried
Having previously declared a conflict of interest, Councillor Brenner did not vote
on the following item.
Moved by Councillor McLean
That the 2022 Current Budget items related to salaries and wages for Culture &
Recreation – Admin and Programs be approved and presented to Council on
March 28, 2022.
Carried
A question and answer period ensued between Members of the Committee and
staff regarding:
• the inclusion of a recommendation in the Budget Report, being presented
on March 28th, to include authority for additional contingency funds for the
removal of milfoil weeds if required;
• whether funds were available in the budget to purchase software for the
Rover project and including a recommendation in the Budget Report to
provide flexibility for additional funds if required; and,
• timelines for reporting back to Council regarding the success of Rover.
Moved by Councillor Pickles
- 53 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
15
That the 2022 Current Budget for the Operations Department be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor McLean
That the 2022 Current Budget for the Corporate Services Department be
approved and presented to Council on March 28, 2022 save and except items
related to salaries and wages for Animal Services.
Carried
Having previously declared a conflict of interest, Councillor Brenner did not vote
on the following item.
Moved by Councillor Doody-Hamilton
That the 2022 Current Budget items related to salaries and wages for Animal
Services be approved and presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for the Engineering Services Department be
approved and presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for the Finance Department be approved and
presented to Council on March 28, 2022.
Carried
A question and answer period ensued between Members of the Committee and
John Hagg, Fire Chief, regarding:
• the increase to overtime being due to challenges posed by COVID-19; and,
• the success of the 24-hour shift structure.
- 54 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
16
Moved by Councillor Pickles
That the 2022 Current Budget for the Fire Services Department be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for the Human Resources Department be approved
and presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Libraries be approved and presented to Council
on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for General Government be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Mayor Ryan be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Councillor Ashe be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Pickles
- 55 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
17
That the 2022 Current Budget for Councillor McLean be approved and presented
to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Councillor Pickles be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Councillor Brenner be approved and presented
to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Councillor Doody-Hamilton be approved and
presented to Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Councillor Butt be approved and presented to
Council on March 28, 2022.
Carried
Moved by Councillor Pickles
That the 2022 Current Budget for Council Support be approved and presented to
Council on March 28, 2022.
Carried
- 56 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
18
Brief discussion ensued regarding the COVID-19 pandemic posing challenges for
community associations who rely on the support of volunteers and the amendment
addressing a misunderstanding of allotment of funds from a previous year.
Moved by Councillor Ashe
That the City provide a grant in the amount of $3,000 to the Durham Tamil
Association to be applied for rental costs of City facilities and that the Grants
Contingency account of $10,000 be reduced by the same amount to provide
funding for this worthwhile organization.
Carried
A question and answer period ensued between Members of the Committee and
Stan Karwowski, Director, Finance & Treasurer regarding the budget including
contingency for organizations to apply to rent City facilities later in the year.
Moved by Councillor Pickles
That the 2022 Current Budget for Grants to Organizations, as amended, be
approved and presented to Council on March 28, 2022 save and except items
related to the PARA Marine Search & Rescue grant.
Carried
Having previously declared a conflict of interest, Councillor McLean did not vote on
the following item.
Moved by Councillor Brenner
That the 2022 Current Budget items related to the PARA Marine Search & Rescue
grant be approved and presented to Council on March 28, 2022.
Carried
5.3 Review of Proposed Fees and Charges
A question and answer period ensued between Members of the Committee and
staff regarding the availability for discounts for families with multiple children for
City programs.
Moved by Councillor Butt
- 57 -
Executive Committee
Budget Meeting Minutes
March 17, 2022
Electronic Meeting – 9:00 am
Chair: Mayor Ryan
19
That the 2022 Current Budget for User Fees and Charges be approved and
presented to Council on March 28, 2022.
Carried
6. Other Business
There was no other business.
7. Adjournment
Moved by Councillor McLean
That the meeting be adjourned.
Carried
The meeting adjourned at 2:04 pm.
- 58 -
Corr. 15-22
From: "Mrakas, Tom" <TMrakas@aurora.ca>
Date: January 21, 2022 at 9:57:24 AM EST
To: "McLean, Bill, Councillor" <bmclean@pickering.ca>, "Pickles, David, Councillor"
<dpickles@pickering.ca>, Ian Cumming <icumming@pickering.ca>, "Ashe, Kevin, Councillor"
<kashe@pickering.ca>, "Brenner, Maurice, Councillor" <mbrenner@pickering.ca>, Mayor Web
Email <mayor@pickering.ca>, "Butt, Shaheen, Councillor" <sbutt@pickering.ca>
Subject: Dissolve the OLT (Ontario Land Tribunal)
Good day fellow elected official,
Successive provincial governments of all political stripes have failed to have due regard for
municipal authority in local land use planning decisions. As a result, rather than approving
much needed housing units, municipalities instead have spent decades mired in the red tape of
costly, time consuming appeals hearings spending millions of taxpayer dollars defending
Council decisions to uphold provincially approved Official Plans.
With delay upon delay, nothing gets built and the hope of developing the “missing middle” of
housing looks at this stage, to be merely a pipe dream.
We are witnessing a crisis in attainable housing; a crisis fueled in part by a land use planning
appeals process that supplants the rights of local municipalities to uphold their own provincially
approved Official Plans with the power of an unelected, unaccountable third party – the OLT -
to determine “good planning outcomes” for our communities.
If municipalities had the authority to enforce their provincially approved Official Plans, then
thousands of units of housing could be built in York Region alone without any further delay.
To address the very real need for a diversity of attainable housing in communities across our
province, we need to eliminate one of the key barriers to its realization – the Ontario Land
Tribunal.
I have attached a Motion that I would respectfully ask you to put forward at your council.
This Motion requests the Government of Ontario to dissolve the OLT and recognize the
authority of municipal councils in local land use planning decisions.
Please consider adding this Motion to your Council agendas. It is imperative that collectively
our voices are heard. Local governments should have the authority to exercise greater control
over planning matters in their own communities. By working together, we can build a positive
future for all Ontarians.
- 59 -
Whereas Municipalities across this province collectively spend millions of dollars of taxpayer money and
municipal resources developing Official Plans that meet current Provincial Planning Policy; and
Whereas an Official Plan is developed through months of public consultation to ensure, “that future
planning and development will meet the specific needs of (our) community”; and
Whereas our Official Plan includes zoning provisions that encourage development of the “missing
middle” or “gentle density” to meet the need for attainable housing in our community; and
Whereas our Official Plan is ultimately approved by the province; and
Whereas it is within the legislative purview of Municipal Council to approve Official Plan amendments or
Zoning By-law changes that better the community or fit within the vision of the (Your Municipality)
Official Plan; and
Whereas it is also within the legislative purview of Municipal Council to deny Official Plan amendments
or Zoning By-law changes that do not better the community or do not fit within the vision of the (Your
Municipality) Official Plan; and
Whereas municipal planning decisions may be appealed to the Ontario Land Tribunal (OLT; formerly the
Ontario Municipal Board or “OMB”), an unelected, appointed body that is not accountable to the
residents of (Your Municipality); and
Whereas the OLT has the authority to make a final decision on planning matters based on a “best
planning outcome” and not whether the proposed development is in compliance with municipal Official
Plans and Provincial Planning Policy; and
Whereas all decisions—save planning decisions—made by Municipal Council are only subject to appeal
by judicial review and such appeals are limited to questions of law and or process; and
Whereas Ontario is the only province in Canada that empowers a separate adjudicative tribunal to
review and overrule local decisions applying provincially approved plans; and
Whereas towns and cities across this Province are repeatedly forced to spend millions of dollars
defending Official Plans that have already been approved by the province in expensive, time consuming
and ultimately futile OLT hearings; and
Whereas lengthy, costly OLT hearings act as a barrier to the development of attainable housing;
1.Now Therefore Be It Hereby Resolved That (Your Municipality) requests the Government of Ontario
to dissolve the OLT immediately thereby eliminating one of the most significant sources of red tape
delaying the development of more attainable housing in Ontario; and
2.Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier of
Ontario, the Minister of Municipal Affairs and Housing, the Leader of the Opposition, the Leaders of the
Liberal and Green Party, all MPPs in the Province of Ontario; the Large Urban Mayors’ Caucus of Ontario,
the Small Urban GTHA Mayors and Regional Chairs of Ontario; and
- 60 -
3. Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of
Ontario (AMO) and all Ontario municipalities for their consideration.
Regards,
Tom Mrakas
Mayor Town of Aurora
416-543-1624
Confidentiality Note: The information contained in this communication is confidential and is intended
only for the use of the individual or entity to whom it is addressed. The contents of this communication
may be subject to legal privilege, and all rights of that privilege are expressly claimed and not waived.
This communication may also contain information exempt from disclosure under the Municipal Freedom
of Information and Protection of Privacy Act. Any distribution, use or copying of this communication, or the
information it contains, by anyone including the intended recipient, is unauthorized unless consent is
received. If you have received this communication in error, please notify me immediately and destroy the
communication without making a copy. Thank you.
- 61 -
Corr. 16-22
Minister of Transport Ministre des Transports
Ottawa, Canada K1A 0N5
March 9, 2022
His Worship Dave Ryan
Mayor
City of Pickering
mayor@pickering.ca
Dear Mr. Mayor:
In July 2021, I made a series of announcements regarding the proposed High Frequency Rail
(HFR) Project. This is a transformational, large-scale project that will unfold over several years.
HFR will bring real benefits to Canadian communities by delivering an enhanced passenger
experience that will provide shorter travel times, more frequencies, and improved on-time
performance. The proposed HFR project will support regional growth and economic
development by providing new services to communities, as well as growing the number of jobs
in the sector and creating exciting new career opportunities. It will also contribute to Canada
reaching its greenhouse gas emission reduction targets by providing a cleaner travel option using
electrified technology.
Earlier today, I announced that the Government of Canada is launching a Request for
Expressions of Interest (RFEOI) seeking the advice and views from industry on the HFR
project. The RFEOI will be posted soon on buyandsell.gc.ca.
The RFEOI marks an important step in supporting the procurement phase for the HFR project. It
is an opportunity to detail our plan for advancing the project while seeking feedback from
experienced private sector companies to help shape the HFR project. It is also an opportunity to
provide information to industry so that interested parties can prepare for subsequent phases of the
procurement process, including the Request for Qualifications and Request for Proposal. We
want to eventually procure the services of a private partner through this competitive process,
which would aim to bring an innovative and collaborative approach to all aspects of the project.
As we move into this next phase of work, we would like to engage in a dialogue with your
community on the HFR project to better understand your priorities and local context, as well as
any concerns members of your community may have.
- 62 -
-2 -
By engaging in an inclusive and ongoing dialogue, your community will have an opportunity to
share its views and perspectives on all aspects of the project, which will help inform project
design and development following a successful procurement phase to bring on a development
partner. This dialogue will provide a space for you to communicate what you see as opportunities
that should be considered as the proposal is further refined and developed to ensure it takes into
consideration your concerns.
I would be happy to meet with you to discuss the project further, and I will ensure you are
invited to participate as public engagement activities unfold following the release of the RFEOI.
In the interim, you can contact Vernon Barker, Project Director – High Frequency Rail Technical
Office, at info@tgf-hfr.ca should you have any early questions or concerns. For general project
information and updates, please consult the HFR website at https:///tgf-hfr.ca/.
Sincerely,
The Honourable Omar Alghabra, P.C., M.P.
Minister of Transport
c.c.Fiaz Jadoon
- 63 -
March 10, 2022
The Federation of Canadian Municipalities (FCM) President Joanne
Vanderheyden issued the following statement on behalf nearly 2,000-
member municipalities from coast to coast to coast in support of the
people of Ukraine:
“FCM unites local governments across Canada to speak with one voice.
“That voice is most powerful when speaking for freedom. Since the
Russian attack against Ukraine, local leaders have joined together to
express solidarity with the people of Ukraine and all Canadians of
Ukrainian heritage.
“The hundreds of thousands of Canadians who make up the Ukrainian
diaspora in our country, as well as all those who have lived through the
tragedy of war worldwide, are united as the nation of Ukraine is subject
to a devastating and deadly attacks by Russian forces. An estimated 2
million people have fled Ukraine and are looking to nations around the
world, including Canada, for support and for peace. In response, cities
and communities across Canada have pledged to step up. Municipal
leaders have expressed solidarity and are finding ways to help, whether
working with other orders of government to prepare to welcome
refugees, making donations, rallying citizens to focus support where it is
most needed.
“Local governments play a vital role as promoters of peace, prosperity,
and democracy for our citizens here at home and across the world.
Communities are critical to the successful settling of refugees fleeing
conflict, whether it be coordinating local supports, offering transit or
shelter services, or taking the lead on inclusive integration. As municipal
leaders, we pledge to work with the Government of Canada and
provincial and territorial governments across the country to oppose this
injustice, and to do more to welcome those fleeing conflicts in search of
safety and security.
“We encourage Canadians and FCM members wishing to support those
impacted by the crisis in Ukraine to donate to the Red Cross' Ukraine
humanitarian crisis appeal.”
The Federation of Canadian Municipalities (FCM) unites 2,000 local
governments at the national level, representing more than 90 per cent of
Canadians in every province and territory.
For more information: FCM Media Relations, (613) 907-6395,
media@fcm.ca
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Municipal leaders united in support for
Ukraine
Corr. 17-22
- 64 -
Report to Council
Report Number: BYL 02-22
Date: March 28, 2022
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: Waterfront Permit Parking Strategy
-Results of Public Consultation Park Crescent/Cliffview Road and Proposed
Parking Restrictions, Waterfront Permit Parking Request For Proposal Award,
Seasonal and Monthly Permit Fees, Waterfront Area Street Guest Policies
and Amendments to Traffic and Parking By-law 6604/05 Schedules 1, 2 and 4
-File: L-2220
Recommendation:
1.That Report BYL 02-22, regarding Waterfront Permit Parking Strategy, be received;
2.That the revised parking restrictions outlined on Map #1 (Attachment 2) be approved;
3.That the attached by-law (Attachment 3) to amend Schedule 1 (No Stopping), Schedule 2
(No Parking) and Schedule 4 (Permit Parking), of Traffic and Parking By-law 6604/05
regarding provisions for prohibited parking areas and permit parking be adopted;
4.That the seasonal and monthly permit parking rates outlined in this report be approved;
5.That the plan proposed in this report for accommodating guest parking on waterfront
streets be adopted; and,
6.That the appropriate officials of the City of Pickering be authorized to take such action as
is necessary to give effect to this report.
Executive Summary: As per Council Resolution 728/21, Council has approved the
implementation of permit parking at the City’s waterfront parking lots and on one side of
waterfront area streets from May 1st to October 1st annually.
Included in Council Resolution 728/21 was direction to staff to communicate with residents of
Park Crescent and Cliffview Road to determine if parking restrictions similar to other waterfront
area streets should be implemented on their streets. The information distributed to residents is
attached (Attachment 1). The public consultation was completed and the parking restrictions
outlined on Map #1 (Attachment 2) are recommended by staff.
As indicated in Report BYL 01-22, in addition to amendments to Section 25 of the Traffic and
Parking By-law 6604/05 to outline regulations governing permit parking, revisions to Schedule
1 (No Stopping), Schedule 2 (No Parking), and Schedule 4 (Permit Parking) are also required.
The attached amending by-law (Attachment 3) makes the necessary changes to the schedules
to implement the provisions approved in Council Resolution 728/21.
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BYL 02-22 March 28, 2022
Subject: Waterfront Permit Parking Strategy Page 2
Based on the pre-budget approval) to carry out a procurement process for $75,000.00 for the
purchase of software and hardware to administer Waterfront Permit Parking (as set out in
Resolution 728/21), staff have completed the evaluations of Request for Proposal 2022-1 for
Waterfront Permit Parking Software and Hardware and are proceeding with the proposal
submitted by Hotspot Parking Inc. This software will be utilized to manage the administration
and enforcement of all permit parking.
As per Report BYL 02-21 which outlines the results of the public consultation regarding
Waterfront Permit Parking, staff committed to work with businesses in the Nautical Village to
develop a parking program for their customers and to consider whether a seasonal pass
should be made available to those who access the waterfront areas on a regular basis, such
as dragon boat paddlers. The recommended seasonal permit fee is $165.00 plus HST, and a
monthly permit fee of $60.00 plus HST is also proposed. An outline of the proposed permit
fees and comparisons with other similar municipal permit fees is included in this report.
Policies and fees to accommodate customers of businesses in the Nautical Village will be
developed as staff consult with area businesses and determine the options available through
the newly procured parking software.
Council Resolution 728/21 also directed staff to develop a program to accommodate guests of
residents who live on waterfront area streets. Staff recommend that residents of waterfront
area streets register for a permit to park on waterfront area streets in the same manner as all
other Pickering residents (at no cost). When expecting guests who are not residents of
Pickering, they would simply park their own car on the road to allow their guests to park in the
driveway. This will eliminate the need for pre-registration of every guest, and the need to limit
the number of times guests would be accommodated. For large gatherings, residents of
waterfront area streets will need to contact Municipal Law Enforcement Services and arrange
parking consideration. Limits will be set on the number of large gatherings entitled to
exemptions from parking regulations.
Financial Implications:
Seasonal and Monthly Permit Fees: The implementation of seasonal permit rates will
impact revenue generated from hourly paid parking. If a large portion of City waterfront parking
lots are filled with vehicles belonging to seasonal permit holders on a regular basis, such as
the dragon boat paddlers, this will impact the amount of revenue that can be generated by pay-
as-you-go users.
For example: 50 parking spaces used for 2 hours/day over 5 days/week for 17 weeks at
$5.00/hour will generate $42,500.00 in revenue. If the same 50 parking spaces were occupied
by permit holders, the total revenue would be $8,250.00 for the permits. Therefore, the
seasonal permits would reduce revenue by $34,250.00 for this 2 hour window for the entire
season.
Since seasonal permit use would be unlimited, and there is no existing data on waterfront
parking lot use, there can be no calculation done as to how many hours of revenue would be
lost due to a seasonal permit being utilized for payment vs the hourly rate. Staff can report
- 66 -
BYL 02-22 March 28, 2022
Subject: Waterfront Permit Parking Strategy Page 3
back after the first season of operation to provide details on parking lot use, the number of
seasonal permits issued, and the impact of seasonal permits on total permit parking revenue.
A recommendation will be made for the 2023 season as to whether this option should continue
to be provided.
Request for Proposal 2022-1, Software and Hardware for Waterfront Permit Parking: As
part of Council Resolution 728/21, Council provided 2022 pre-budget approval of $75,000.00
for the purchase of software and hardware associated with the implementation of waterfront
paid permit parking. The Request for Proposal (RPF) closed on March 2, 2022. An evaluation
committee, comprised of Municipal Law Enforcement and Information Technology staff have
reviewed and scored the submissions, in accordance with rated criteria, as outlined in the bid
document.
In accordance with the City’s Purchasing Policy, the RFP evaluation committee have selected
HotSpot Parking Inc. as the preferred Proponent, and Supply & Services are in the process of
collecting and reviewing the Certificate of Insurance and Health & Safety Policy, as a pre-
condition to formally award the contract. HotSpot Parking Inc. proposed a revenue sharing
model of 15 percent, with initial costs of $6,000 for implementation and training, $42,800.00 for
licence plate recognition equipment and installation, and a proposed fee of $1.00 to review and
approve each residential permit to a maximum of $25,000.00. Staff will be meeting with
HotSpot Parking Inc. representatives to negotiate a contract that is within the $75,000.00
budgeted for software and hardware implementation.
Discussion: Pursuant to Council Resolution 728/21, staff are taking the necessary
actions to implement the Waterfront Permit Parking strategy.
Park Crescent/Cliffview Road Public Consultation:
As per Council Resolution 728/21, staff have completed a public consultation process with
residents of Park Crescent and Cliffview Road regarding the implementation of prohibited
parking on one side of those streets and paid permit parking on the opposite side, from May 1st
to October 1st annually. The restrictions proposed mirrored the waterfront parking strategy on
other waterfront area streets and were recommended to ensure that waterfront traffic did not
migrate to these streets to avoid paid parking areas.
Information regarding the proposed parking restrictions (Attachment 1) was hand delivered to
each house on Park Crescent and Cliffview Road on January 7, 2022. Feedback from
residents was requested to be submitted by February 4, 2022. The City received comments
from 9 residents of Park Crescent, 4 residents of Cliffview Road, and 2 additional comments
without addresses.
Most residents were concerned that the proposed changes would encourage parking in the
area, did not want to see parking kiosks or large temporary signage on the street, and
questioned how guests might be accommodated.
Each resident who submitted comments received a response from staff explaining the
rationale for the proposed parking restrictions, that there would be no parking kiosks, and that
all signage would be properly installed rather than on sandbags with pylons. One resident
asked how City staff decided which side of the road would be chosen for permit parking.
- 67 -
BYL 02-22 March 28, 2022
Subject: Waterfront Permit Parking Strategy Page 4
Engineering staff explained in their reply that the decision was made based upon traffic flows,
pedestrian access, existing prohibited parking areas, and fire hydrant locations.
Attached is an updated map of Park Crescent and Cliffview Road reflecting the final
recommendations made by staff (Attachment 2). The only change to the proposal provided to
residents is an extension of the prohibited parking area to include the west side of Park
Crescent from Sandcastle Court to Westshore Boulevard. This would make parking prohibited
on both sides of Park Crescent along this initial curve, as there is not sufficient space to allow
permit parking in this location without interfering with sightlines. In addition, prohibited parking
would be added on Park Crescent at the intersections of Park Crescent and Cliffview Road
(north and south intersections) and Park Crescent and Surf Avenue, within the existing
parameters of the Traffic and Parking By-law.
The recommended parking prohibitions will be reviewed after the first season of operation.
While prohibited parking areas on one side will likely remain to ensure traffic safety, the need
for permit parking on the opposite side may be adjusted once more information is available on
the frequency of use and the impact on neighbouring residents. Residents have been advised
of this post-season assessment and encouraged to provide feedback to staff on their
experiences and observations over the course of the season.
Amendments to Schedules 1, 2 and 4 of Traffic and Parking By-law 6604/05:
The attached by-law (Attachment 3) amends the current Schedule 1 (No Stopping), Schedule
2 (No Parking) and Schedule 4 (Permit Parking) contained in the Traffic and Parking By-law.
Amendments to the schedules incorporate the newly approved prohibited parking and permit
parking areas on waterfront area streets as outlined on Maps #3 and #4 attached (Attachment
4).
Purchase of HotSpot Parking Inc. software in accordance with Request For Proposals
2022-1:
In compliance with the City’s procurement policies, RFP 2022-1 was issued to request
proposals for the provision of software and hardware for the administration of permit parking
at the City’s waterfront parking lots, on waterfront area streets, and other potential sites. An
evaluation of the proposals submitted has been conducted by a panel of staff from Supply &
Services, Municipal Law Enforcement Services and Information Technology. Based on the
result of this evaluation, staff recommend awarding RFP 2022-1 to HotSpot Parking Inc.
HotSpot Parking Inc. provides a user friendly parking experience, flexible parking options, is
digitally based, allows for scanning of a QR code to enter parking payment and is currently in
use in Barrie and Collingwood. Hotspot Parking Inc. can also send out snow alerts to
registered users when snow clearing operations will take place. HotSpot Parking Inc. also
integrates with the City’s new SAP system.
HotSpot Parking Inc. has proposed a revenue sharing model of 15 percent, with initial costs of
$6,000 for implementation and training, $42,800.00 for licence plate recognition equipment and
installation, and a proposed fee of $1.00 to review and approve each residential permit, to a
maximum of $25,000.00. The proposal also indicated that a fee per service model was an
option, rather than a percentage of revenue. Staff are of the view that the fee equal to 15
percent of parking permit revenue set out in the proposal is likely to be more costly to the City
- 68 -
BYL 02-22 March 28, 2022
Subject: Waterfront Permit Parking Strategy Page 5
than a fee per service. Staff will therefore propose a fee per service arrangement or a fee cap
as the contract negotiation stage of the procurement begins.
In addition, the review of residential permit applications will be discussed to determine the best
process and whether residential permits are best administered by Hotspot Parking Inc. or by
City staff. The proposal includes 40 signs with QR codes, however, staff will be assessing the
number of signs required and determining if they can be prepared more cost-effectively by the
City’s regular sign provider. Additional signs will be required, and are listed at a cost of
$150.00 each in the bid. Due to time constraints, the installation and implementation of licence
plate recognition software prior to May 1st is not possible, and was not included in either
proposal received. It will, however, be completed by early summer. Staff will be meeting with
HotSpot Parking Inc. representatives to negotiate a contract within the City’s $75,000.00
budget.
Proposed Rates for Seasonal and Monthly Permits:
The proposed rate for a seasonal pass is $165.00 plus HST ($186.45, May 1st – Oct 1st). A
monthly rate of $60.00 plus HST ($67.80 per month) is also proposed. These proposed fees
provide a fair option based on the regular rates established at $5.00/hour.
To compare, below are some potential costs to frequent users at full rates:
$5.00/hour X 10 hrs/week X 22 weeks = $1,100.00 (2 hrs/night, 5 nights/week, entire season)
$5.00/hour X 4 hrs/week X 22 weeks = $440.00 (2 hrs/night, 2 days/week, entire season)
$5.00/hour X 4 hrs/week X 13 weeks = $260.00 (2hrs/night, 2 days/week, June – Aug)
Based on the frequency participants in the dragon boat club attend the waterfront (some as
many as five times per week) the seasonal pass will offer considerable savings. For those that
only attend once per week for a couple of hours, the pay-as-you-go option would be more cost-
effective.
Seasonal Pass fee comparison with other municipalities:
•Barrie’s non-resident waterfront pass is $130.00 per season (hourly rates $10.00/hr or
$50.00 per day)
•Grand Bend’s Seasonal Pass $150.00 (April 15-Nov 1)
•Sauble Beach Season’s Pass $200.00
•Collingwood Downtown area $555.00 per year
Some comparisons were only available by month:
•Guelph downtown area $74.06 - $166.64 per month
•Kingston downtown area $84.25 - $145.00 per month
•Oshawa downtown area $73.00 - $87.00 per month
•Belleville downtown area $65.00 per month
The implementation of seasonal waterfront parking permits will provide parking at a
significantly reduced cost to regular waterfront users such as dragon boat paddlers, but will
- 69 -
BYL 02-22 March 28, 2022
Subject: Waterfront Permit Parking Strategy Page 6
also decrease permit parking revenue. It must also be noted that, to the extent parking fees act
as a deterrent to vehicular traffic in the waterfront area, affordable seasonal fees will partially
reduce the deterrent effect.
Waterfront Area Streets – Guest Parking Accommodation:
Council Resolution 728/21 also directed staff to develop a program to accommodate guests of
residents who live on waterfront area streets. After reviewing policies in place in Ajax and
Barrie, and in accordance with the commitment made to allow Pickering residents to register
for free parking permits, staff have determined that the most consistent approach would be to
allow residents of waterfront area streets to register in the same manner as all other Pickering
residents for a permit to park on waterfront area streets. If the resident of a waterfront area
street has non-resident guests, the resident will simply park their own car on the road, and
have their guests park in the driveway. This will eliminate the need for: (a) pre-registration of
guests, and (b) limiting the number of times guests will be accommodated. Staff will monitor
the plan for guest parking to ensure there are no issues with residents of waterfront area
streets parking their own vehicles on the street to prevent the public from parking there. For
large gatherings, residents of waterfront area streets will need to contact Municipal Law
Enforcement Services and arrange parking consideration. Limits will be set on the number of
large gatherings to be provided exemptions from parking regulations.
It is anticipated that after the first season of operation, staff will have gained critical information
as to the actual usage of waterfront parking lots and waterfront area streets, feedback from
area residents, and the effectiveness of parking prohibitions and guest parking. Prior to the
commencement of the 2023 season, staff will report back to Council to outline any suggested
changes to fees, parking regulations or operational policies.
Attachments:
1. Information Provided to Residents Park Crescent/Cliffview Road
2. Recommended Parking Regulations for Park Crescent and Cliffview Road-Map #1
3.Amending By-law to Traffic and Parking By-law 6605/04, Schedule 1, Schedule 2 and
Schedule 4
4.Maps of Permit and Prohibited Parking Areas – Maps #3 and #4
Prepared By: Approved/Endorsed By:
Kimberly Thompson Paul Bigioni
Manager, Municipal Law Enforcement Services Director, Corporate Services & City Solicitor
Original Signed By:Original Signed By:
- 70 -
BYL 02-22 March 28, 2022
Subject: Waterfront Permit Parking Strategy Page 7
Approved/Endorsed By:
Richard Holborn, P Eng
Director, Engineering Services
KT:kt
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:
Original SIgned By:
- 71 -
Attachment #1 to Report BYL 02-22
Waterfront Parking Control
Resident Input Request
Municipal Law Enforcement Services January 7, 2022
Waterfront Parking Control
For summer 2022, the City is implementing measures to manage parking issues around
Pickering’s waterfront areas. City Council has directed staff consult with the residents of
Cliffview Road and Park Crescent regarding the expansion of the program to include the
entirety of these streets.
The City is contacting you for your input on the implementation of restrictions on your street.
Please view the attached map, which outlines parking restrictions and on-street paid permit
parking for Cliffview Road and Park Crescent
Proposed initiatives:
•Implement permanent prohibited parking areas on one side of Cliffview Road and Park
Crescent. (map enclosed)
•Implement paid on-street permit parking from May 1st to October 1st for out-of-town visitors
on the other side of Cliffview Road and Park Crescent (residents would be exempt through a
vehicle registration process)
•Convert the current restricted area at the dead-end of Park Cres to paid on-street parking on
the south side (May 1-October 1) and retain the prohibited parking area on the north side.
Overnight parking restrictions on the dead-end would remain in place between10pm-6am.
Have your say!
The City of Pickering is committed to community engagement, by working with residents and
stakeholders on the development, decision making, and delivery of services that will continue to
make Pickering a great place to live, work and play.
Please provide your comments, questions or concerns to Kimberly Thompson, Manager
Municipal Law Enforcement Services at kthompson@pickering.ca or to Jason Litoborski,
Supervisor, Licensing & Enforcement at jlitoborski@pickering.ca. Your responses would be
appreciated by February 4, 2022.
Customer Care Centre
T.905. 683.7575
customercare@pickering.ca
pickering.ca
Alternate formats available upon request at 905.683.7575
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Legend
Existing parking and/or
stopping restrictions
Proposed Prohibited
Parking
Potential Permit Parking
Proposed permit parking from 6am -10pm
No Parking from 10pm - 6am
(south side only)
Engineering Services
Department Potential Permit Parking
Park Crescent and Cliffview RoadNTS December, 2021
PLOT DATE: PlCKERlNG - 73 -
Attachment #2 to Report BYL 02-22
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Legend
Existing parking and/or
stopping restrictions
Proposed Prohibited
Parking
Potential Permit Parking
Proposed permit parking from 6am -10pm
No Parking from 10pm - 6am
(south side only)
Engineering Services
Department Potential Permit Parking
Park Crescent and Cliffview RoadNTS March, 2022
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PLOT DATE: PlCKERlNG - 74 -
Attachment #3 to Report BYL 02-22
The Corporation of the City of Pickering
By-law No. 7917/22
Being a by-law to amend By-law 6604/05
providing for the regulating of traffic and
parking, standing and stopping on highways or
parts of highways under the jurisdiction of the
City of Pickering and on private and municipal
property.
Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking
on highways, private property and municipal property within the City of Pickering; and
Whereas, it is deemed expedient to amend Schedule 1, Schedule 2 and Schedule 4 to
By-law 6604/05 to provide for the regulation of stopping and parking on highways or
parts of highways under the jurisdiction of the Corporation of the City of Pickering.
Specifically this by-law is to allow for permit parking on one side of streets in proximity
to the waterfront in the Liverpool Road and West Shore Boulevard areas while
restricting parking on the opposite side of the street.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1.Schedule 1 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
Schedule 1
No Stopping
Column 1 Column 2 Column 3 Column 4
Highway Side Limits (From/To)Prohibited Times
or Days
Delete
Chipmunk
Street
East Oklahoma Drive to
Sunrise Avenue
7:30 a.m. to 4:30 p.m.
Monday to Friday
September 1st to June
30th
- 75 -
By-law No. 7917/22 Page 2
Schedule 1
No Stopping
Column 1 Column 2 Column 3 Column 4
Highway Side Limits (From/To)Prohibited Times
or Days
Delete
Breezy Drive South 23 metres west of Batory 7:30 a.m. to 4:30 p.m.
Avenue to 23 metres Monday to Friday
east of Batory Avenue
Oklahoma South West Shore Boulevard to 7:30 a.m. to 4:30 p.m.
Drive Yeremi Street Monday to Friday
Oklahoma North West Shore Boulevard to 7:30 a.m. to 4:30 p.m.
Drive 136 metres east of West Monday to Friday
Shore Boulevard
Add
Breezy Drive South 23 metres west of Batory Anytime
Avenue to 23 metres
east of Batory Avenue
Oklahoma South West Shore Boulevard to Anytime
Drive Yeremi Street
Oklahoma
Drive
North West Shore Boulevard to
136 metres east of West
Anytime
Shore Boulevard
2.Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
- 76 -
By-law No. 7917/22 Page 3
Column 1 Column 2
Highway Side
Delete
Annland Street North
Essa Crescent East and
South
Front Road West
Park Crescent North
Park Crescent South
Sunrise Avenue South
West Shore West
Boulevard
Add
Annland Street North and
East
Beachpoint
Promenade
North and
South
Breezy Drive East
Schedule 2
No Parking
Column 3
Limits (From/To)
38 metres west of Pleasant
Street to 75 metres west of
Pleasant Street
Batory Avenue to Breezy
Drive
Browning Street to
Annland Street
Cliffview Road to the west
limit
20m west of Cliffview Road
to the west limit
West Shore Boulevard to
Chipmunk Street
Bayly Street to Tullo Street
Liverpool Road to Front
Road
West Shore Boulevard to
95 metres east of West
Shore Boulevard
Sunrise Avenue to 70
metres north of Oklahoma
Drive
Column 4
Prohibited Times
or Days
Anytime
Anytime
Anytime
Anytime
9:00 pm to 6:00 am
8:30am to 4:30pm
Mon. to Fri.
Anytime
Anytime
Anytime
Anytime
- 77 -
By-law No. 7917/22 Page 4
Schedule 2
No Parking
Column 1 Column 2 Column 3 Column 4
Highway Side Limits (From/To)Prohibited Times
or Days
Add
Breezy Drive North and Essa Crescent to 43 Anytime
East metres south of Essa
Crescent
Chipmunk Street East Full limit Anytime
Cliffview Road South and Full limit Anytime
East
Cliffview Road North Park Crescent (north Anytime
intersection) to 100 metres
west thereof
Cliffview Road West 80 metres west of Park Anytime
Crescent (south
intersection) to 115 metres
west of Park Crescent
(south intersection)
Essa Crescent South and Batory Avenue to 345 Anytime
East metres east and north of
Batory Avenue
Essa Crescent North and Breezy Drive to 300 metres Anytime
East north and west of Breezy
Drive
Front Road West Browning Street to Anytime
Commerce Street
Front Road East Commerce Street to Anytime
Annland Street
Leaside Street East Full limit Anytime
- 78 -
By-law No. 7917/22 Page 5
Schedule 2
No Parking
Column 1 Column 2 Column 3 Column 4
Highway Side Limits (From/To)Prohibited Times
or Days
Add
Marksbury Road West Park Crescent to south Anytime
limit
Mink Street South Full limit Anytime
Oklahoma Drive South Yeremi Street to Breezy Anytime
Drive
Park Crescent North and West Shore Boulevard to Anytime
West Sandcastle Court
Park Crescent West 10 metres north of Surf Anytime
Avenue to 10 metres south
of Surf Avenue
Park Crescent North Cliffview Road (south Anytime
intersection) to the west
limit
Park Crescent South and West Shore Boulevard to Anytime
East 20 metres west of Cliffview
Road (south intersection)
Park Crescent South 20 metres west of Cliffview 10:00 pm to 6:00 am
Road (south intersection)
to the west limit
Pleasant Street East Full limit Anytime
Sunrise Avenue North Full limit Anytime
Sunrise Avenue South West Shore Boulevard to Anytime
Chipmunk Street
- 79 -
By-law No. 7917/22 Page 6
Schedule 2
No Parking
Column 1 Column 2 Column 3 Column 4
Highway Side Limits (From/To)Prohibited Times
or Days
Add
Surf Avenue South Full limit Anytime
Tullo Street South Full limit Anytime
West Shore West Bayly Street to South limit Anytime
Boulevard
West Shore East Oklahoma Drive to 35 Anytime
Boulevard metres south of Oklahoma
Drive
West Shore East South limit to 20 metres Anytime
Boulevard north of Beachpoint
Promenade
West Shore East Park Crescent to Sunrise
Boulevard Avenue
Yeremi Street East Full limit Anytime
3.Schedule 4 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
- 80 -
By-law No. 7917/22 Page 7
Column 1 Column 2
Highway Side
Add
Annland Street West
Annland Street South
Beachpoint North and
Promenade South
Breezy Drive East
Broadview Street North
Chipmunk Street West
Cliffview Road West
Cliffview Road West
Commerce Street North
Commerce Street South
Schedule 4
Permit Parking
Column 3 Column 4
Limits (From/To)Property Address,
where applicable
Broadview to Commerce n/a
Street
Liverpool Road to 230 n/a
metres east of Liverpool
Road
95 metres east of West n/a
Shore Boulevard to 355
metres east of West
Shore Boulevard
43 metres south of Essa n/a
Crescent to 70 metres
north of Oklahoma Drive
Liverpool Road to n/a
Annland Street
Full limit n/a
100 metres west of Park n/a
Crescent (north
intersection) to 115
metres west of Park
Crescent (south
intersection)
Park Crescent (south n/a
intersection) to 80 west of
Park Crescent (south
intersection)
Liverpool Road to n/a
Annland Street
Liverpool Road to Front n/a
Road
- 81 -
By-law No. 7917/22 Page 8
Schedule 4
Permit Parking
Column 1 Column 2 Column 3 Column 4
Highway Side Limits (From/To)Property Address,
where applicable
Add
Front Road West Annland Road to n/a
Commerce Street
Leaside Street West Full limit n/a
Liverpool Road West Commerce Street to n/a
Annland Street
Liverpool Road East and Annland Street to Wharf n/a
West Street
Liverpool Road West 15 metres south of Wharf n/a
Street to 190 metres
south of Wharf Street,
230 metres south of
Wharf Street to 255
metres south of Wharf
Street,
Liverpool Road East 40 metres south of Wharf n/a
Street to 165 metres
south of Wharf Street,
230 metres south of
Wharf Street to 265
metres south of Wharf
Street,
Marksbury Road East Park Crescent to south n/a
limit
Mink Street North Full limit n/a
Oklahoma Drive North 136 metres east of West
Shore Boulevard to
Breezy Drive
Park Crescent West Cliffview Road (south n/a
intersection) to 10 metres
south of Surf Avenue
- 82 -
____________________________
________________________________
By-law No. 7917/22 Page 9
Schedule 4
Permit Parking
Column 1 Column 2 Column 3 Column 4
Highway
Add
Side Limits (From/To)Property Address,
where applicable
Park Crescent West 10 metres north of Surf
Avenue to Sandcastle
Court
n/a
Park Crescent South 20 metres west of
Cliffview Road (south
intersection) to the west
limit
n/a
Pleasant Street West Full limit n/a
Sunrise Avenue South Chipmunk Street to
Breezy Drive
n/a
Surf Avenue North Full limit n/a
Tullo Street North Full limit n/a
West Shore
Boulevard
East 20 metres north of
Beachpoint Promenade to
Sunrise Avenue
n/a
Wharf Street North Liverpool Road to east
limit
n/a
Yeremi Street West Full limit n/a
By-law passed this 28th day of March, 2022.
David Ryan, Mayor
Susan Cassel, City Clerk
- 83 -
Attachment #4 to Report BYL 02-22
N
Legend
Existing parking and/or
stopping restrictions
Proposed Prohibited Parking
Proposed Lay-by Permit Parking
P
P
P
Existing Permit Parking
Proposed Permit Parking
Engineering Services
Department Waterfront Parking Restrictions
Liverpool Road and Surrounding Area NTS March, 2022
•••••••••
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P1CKER1NG - 84 -
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Proposed Permit Parking 6 am - 10 pm,
No Parking 10 pm - 6 am, south side only
Existing stopping restrictions
during school hours to be
Legend
Existing parking and/or
stopping restrictions
Proposed Prohibited Parking
Proposed Permit Parking
P
Proposed Lay-by Permit Parking
Stopping restrictions during
school hours to be changed
changed to No Parking Anytime
to No Stopping Anytime
on the south side of Breezy
and both sides of Oklahoma
by the school
Engineering Services
Department Waterfront Parking Restrictions
West Shore Boulevard and Surrounding Area NTS March, 2022
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Report to Council
Report Number: CAO 03-22
Date: March 28, 2022
From: Fiaz Jadoon
Director, Economic Development & Strategic Projects
Subject: High Frequency Rail
-Development of a Business Case and Concept Plan
-File: A-1440
Recommendation:
1.That Council receive Report Number CAO 03-22 from the Director, Economic
Development & Strategic Projects regarding the development of a business case and
concept plan for a High Frequency Rail (HFR) station in Pickering through a Request for
Proposal (RFP) process for information;
2.That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report; and
3.That the City Clerk forward a copy of Report Number CAO 03-22 to the Region of
Durham’s Office of the CAO and Planning & Economic Development Department.
Executive Summary: The purpose of this report is to inform Council that staff will be
issuing a Request for Proposal to develop a business case and concept plan for a High
Frequency Rail (HFR) station in Pickering. This report will also provide an overview on the
status of VIA Rail Canada’s (VIA) proposal to Transport Canada to build an HFR line between
the Toronto-Quebec City corridor.
Over the last six years, VIA has advocated for an HFR line along the eastern Greater Toronto
Area (GTA) corridor as a solution to passenger train delays and inefficiencies. VIA, Metrolinx,
Canadian National (CN), and Canadian Pacific (CP) currently share the existing rail line
infrastructure between Toronto and Quebec City for the movement of passengers and goods,
which causes further inefficiencies for VIA to meet passenger demands. As a solution, VIA is
proposing an HFR line to reduce congestion and create a more sustainable and rapid
operating system. The HFR line is proposed on the CP Havelock line which operates from
Toronto (Agincourt) to Havelock, east of Peterborough, Ontario. The most up to date plans by
VIA and the Joint Project Office (JPO) do not identify any proposed stations within Durham
Region.
City and Regional staff met with VIA and the JPO in December, 2021 as part of their pre-
planning work to engage with local communities. While the JPO is not actively soliciting
applications for additional stations, the June 2021 procurement announcement for the project
noted that additional stations between Toronto and Quebec City may be added in consultation
with communities. At the December 2021 meeting, City and Regional Staff discussed the
- 86 -
CAO 03-22 March 28, 2022
Subject: High Frequency Rail Page 2
potential opportunity for an HFR station in Pickering and received positive feedback from VIA
and the JPO.
City staff will be collaborating with the Region of Durham to retain a specialized consultant
group to develop a business case and concept plan that would highlight the strategic,
economic, and financial benefits of an HFR station in Pickering. Staff are confident that the
Federal Pickering Lands are the best location in Durham to house a station and serve the
Region and surrounding communities. The subject lands are designated for a future airport
and other economic development opportunities.
The cost of this project will be funded from the Economic Development and Strategic Project’s
Consulting budget (502230.10000.0000). The Region is supportive of cost-sharing fifty-percent
of this work to an upset limit of $60,000, for a total net project cost of $120,000.
Discussion: VIA Rail Canada (VIA) offers passenger rail service to millions of
riders across Canada. The Toronto-Quebec City corridor is VIA’s busiest passageway with 3.6
million riders in 2019 alone. VIA’s service continues to experience an increase in delays due to
congestion caused by other operators, such as Metrolinx, Canadian Pacific (CP), and
Canadian National (CN), that utilize the same rail lines to move people and goods.
In 2016, VIA submitted a proposal to the federal government for a High Frequency Rail (HFR)
service between the Toronto to Quebec City corridor using the CP Havelock line. This proposal
suggested dedicated rail lines for passenger service to bypass current issues and delays with
freight trains on shared lines. The separation of passenger and freight rail operations will allow
for more frequent trips, reduce travel times by up to 25 percent and improve on-time
performance to over 95 percent.
In 2019, Transport Canada and the Canada Infrastructure Bank (CIB) agreed to jointly fund
$71.1 million for pre-planning work to explore VIA’s proposal for HFR between the Toronto-
Quebec City corridor. The funding was used to create the Joint Project Office (JPO) to explore
the opportunities of an HFR. Their mandate was to focus on:
•finalizing legal and regulatory work related to safety and environmental assessments;
•consulting with stakeholders and Indigenous communities;
•examine required land and track acquisition;
•and completing the technical, financial and commercial analysis required for final
investment decision on HFR.
To date, the HFR business case is under development, however, according to VIA officials, the
HFR project allows for new communities to be connected to major urban centres, creating
substantial economic impact, and more capacity for sustainable transportation for both people
and goods, as well as the opportunity to optimize current services.
On July 6, 2021 the Federal government announced plans for a new HFR line along the
Toronto-Quebec City corridor (See attachment #1). Their plan was to begin consultations with
municipalities, Indigenous communities, and industry professionals during summer 2021 and
- 87 -
CAO 03-22 March 28, 2022
Subject: High Frequency Rail Page 3
start procurement for the project in late fall 2021, however, this plan was delayed due to the
federal election in September 2021.
City of Pickering’s Economic Development & Strategic Projects Department has been working
together with the Region of Durham’s Planning & Economic Development department to
connect with VIA and the JPO to propose an HFR station in Pickering as part of their plan.
City and Regional staff met with the JPO in late December 2021 as part of their consultation
process to provide valuable feedback regarding the project. In this meeting, City staff outlined
the need for an HFR station along the Federal Pickering Lands in order to broaden connectivity
for Durham and adjacent communities. The proposed area is included in attachment #2. The
JPO acknowledged the request and offered to continue discussions in 2022.
Durham Region is experiencing significant growth, and is forecasted to reach a population of
1.3 million by 2051. The Durham GO stations along the CN line are among the busiest in the
network, demonstrating that the residents of this region are committed to travel by rail. A
preliminary analysis conducted by Regional transportation planning staff determined that
central Pickering is the most suitable location in Durham for an HFR station. Located on the
Federal Pickering Lands, it is the only area within Durham where the CP Havelock line is within
the Urban Area Boundary. Over 1.4 million people and 1.9 million jobs are currently located
within a 30 minute drive of this location. Within the next 10 years, this number is projected to
increase to approximately 1.7 million people and 2.5 million jobs, respectively.
An HFR station in Pickering will benefit the Region and surrounding communities as a whole.
The HFR will reduce the traffic flow along the Toronto-Quebec City corridor by offering an
additional transportation option. It will also lower greenhouse gas emissions, strengthen the
connection across eastern Ontario in synergy with the potential future airport and its economic
opportunities, and create jobs in the area.
The goal of the business case and the concept plan will be to include the Federal Pickering
Lands in JPO’s initial Environment Assessment process, so that an HFR station could be
considered for development in Pickering.
City staff will collaborate with the Region to issue a Request for Proposal (RFP) that seeks the
services of a consultant group to develop a business case and concept plan for an HFR station
in Pickering to be submitted to the JPO for consideration.
The award of the RFP will be returned to Council for approval, subject to Section 10 of the
City’s Purchasing Policy (PUR 010). City and Regional staff have confirmed a fifty percent
cost-sharing approach, wherein the Region has committed up to $60,000 (City share $60,000)
for a total net project cost of $120,000. The business case and concept plan will outline the
strategic and economic benefits of locating a station stop in Pickering, including potential
ridership, and identify key financial and operational considerations. This will be a valuable
opportunity for the City and Region to support an HFR station in Pickering and create long-
term sustainable solutions to transportation in Durham Region.
- 88 -
CAO 03-22 March 28, 2022
Subject: High Frequency Rail Page 4
Attachments:
1.Proposed HFR Network Map
2.Potential Site for HFR Station in Pickering
Prepared By: Approved/Endorsed By:
Original Signed By:Original Signed By:
Taaha Javed Fiaz Jadoon Ec.D.,CEcD, MPM, B. COMM (Hons)
Economic Development & Strategic Projects Director, Economic Development
Associate & Strategic Projects
TJ:tj
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:
- 89 -
- 90 -
-90 -
Attachment #1 to Report CAO 03-22
- 91 -
Report to Council
Report Number: CS 07-22
Date: March 28, 2022
From: Sarah Douglas-Murray
Director, Community Services
Subject: COVID-19 Testing and Assessment Centre
-Fee waiver request for the O’Brien Room at Chestnut Hill Developments
Recreation Complex
-File: A-1440-001-22
Recommendation:
1.That the O’Brien Rooms and associated support spaces (as outlined in Attachment 1),
located at the Chestnut Hill Developments Recreation Complex, be provided at a charge
of $500.00 plus HST per month from April 1, 2022 through May 31, 2022 to Shayaa
Clinics Inc.(as outlined in Attachment 2) for the operation of a COVID-19 Testing and
Assessment Centre on behalf of Lakeridge Health; and,
2.That the appropriate officials of the City of Pickering be authorized to take necessary
actions as indicated in this report.
Executive Summary: In August 2021, staff were approached by representatives from
Lakeridge Health (Shayaa Clinics Inc.) regarding a possible location for a COVID-19 Testing
and Assessment Centre in a Community or Recreation Centre facility to operate September
2021 through March of 2022. Staff identified the O’Brien Rooms at Chestnut Hill Developments
Recreation Complex (CHDRC) as it met the outlined criteria for the clinic and had no fall
programs or rentals booked due to COVID-19 restrictions.
In September 2021, as per Council Resolution #674/21, Council endorsed report CS 30-21
COVID-19 Testing and Assessment Centre -Fee waiver request for the O’Brien Rooms at
Chestnut Hill Developments Recreation Complex from October 1, 2021 – March 31, 2022 (as a
no fee permit). In March of 2022, staff were approached by Shayaa Clinics Inc. to extend use
of the space for the same purpose through May 31, 2022.
Staff are recommending that the permit be extended through to May 31, 2022 and that a rental
fee of $500.00 plus HST per month be charged.
Financial Implications: There are no rentals or registered programs currently booked in the
O’Brien Rooms for April and May 2022. Staff are recommending a rental rate of $500 plus HST
a month.
- 92 -
CS 07-22 March 28, 2022
Subject: COVID-19 Testing and Assessment Centre Page 2
Discussion: Shayaa Clinics Inc. has been operating a COVID-19 Testing and
Assessment Centre since September 2021 at the O’Brien Rooms at CHRDC. The O’Brien
Rooms at CHRDC were identified as an optimal location due to:
•size of the space and access to dedicated washrooms
•parking requirements
•dedicated exterior access
•stand-alone ventilation
•storage
•community awareness of and comfort with a community facility
The clinic has provided a mix of pre-booked and drop in appointments and clinic hours of
operation have varied depending on current community needs, demand and public health
guidelines. Currently the facility is offering PCR/molecular testing for prioritized individuals at
increased risk of severe outcomes and those living and working in highest risk settings. The
testing is no longer being recommended for all individuals in the community with symptoms
compatible with COVID-19 as per the provincial guidelines.
In order to demonstrate the City’s continued support of this initiative and to ensure continuity of
this service staff are recommending a special rental fee of $500 plus HST per month be
applied for the months of April and May 2022. The rental fee would allow the facility to receive
some revenues during the transition period between the lifting of public health restrictions and
the resumption of regular programming, while providing the continuation of the community
testing for prioritized individuals. Private Rentals and City programming will resume in the
O’Brien Rooms beginning June of 2022. Shayaa Clinics Inc. has been advised of and has
agreed to the proposed rental fee and has been notified the space will not be available for use
after May 31, 2022.
Attachments:
1.Attachment 1 - Location Map COVID-19 Testing and A ssessment Centre
2.Attachment 2 - CS 30-21 COVID-19 Testing and A ssessment Centre - Fee waiver
request for the O’Brien Room at Chestnut Hill Developments Recreation Complex
3.Attachment 3 - Facility Booking Permit
Prepared/Approved/Endorsed By:
Original Signed By
Sarah Douglas-Murray
Director, Community Services
SD:snc
- 93 -
CS 07-22 March 28, 2022
Subject: COVID-19 Testing and Assessment Centre Page 3
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
- 94 -
Attachment #1 to Report CS 07-22
- 95 -
Report to
Executive Committee
Report Number: CS 30-21
Date: September 13, 2021
From: Sarah Douglas-Murray
Director, Community Services
Subject: COVID-19 Testing and Assessment Centre
-Fee waiver request for the O’Brien Room at Chestnut Hill Developments
Recreation Complex
-File: A-1440
Recommendation:
1.That the O’Brien Rooms and associated support spaces (as outlined in Attachment 1),
located at the Chestnut Hill Developments Recreation Complex, be provided at no charge
for the period of October 1, 2021 through March 31, 2022 to Shayaa Clinics Inc.(as
outlined in Attachment 2) for the operation of a COVID-19 Testing and Assessment
Centre on behalf of Lakeridge Health; and,
2.That the appropriate officials of the City of Pickering be authorized to take necessary
actions as indicated in this report.
Executive Summary: In August 2021, staff were approached by representatives from
Lakeridge Health (Shayaa Clinics Inc.) regarding a possible location for a COVID-19 Testing
and Assessment Centre in a Community or Recreation Centre facility to operate September
2021 through March of 2022. Staff identified the O’Brien Rooms at Chestnut Hill Developments
Recreation Complex (CHDRC) as it met the outlined criteria for the clinic and had no fall
programs or rentals booked as staff had been holding the space related to the COVID-19
Vaccination program. Staff had also been notified that the COVID-19 Vaccination Clinic would
be ending earlier than expected as of August 20, 2021.
In an effort to open the COVID-19 Vaccination Clinic expeditiously, Shayaa Clinics Inc. has
paid for a facility permit of the O’Brien Rooms and associated spaces at a rate of $105 per
day, as per the City approved schedule of fees and charges. However, the representative of
Lakeridge Health has requested that a permit for this space be issued at no cost for the period
of October 2021 to March 2022 due to financial constraints. In an effort to support this
worthwhile public health initiative, staff are requesting Council’s approval that Permit R7878 be
issued to Shayaa Clinics Inc. at no cost, as per Attachment 2. The City will track and claim the
lost revenues to the Province’s COVID-19 recovery fund, subject to provincial eligibility
requirements.
Financial Implications: Waiving the rental fee of $105 day, which is the standard residential
rate for the O’Brien Rooms, for 181 days (from October 21-March 2022 inclusive) would
amount to $19,005 in lost revenue. In order to ensure this service is available in a community
Attachment #2 to Report CS 07-22
- 96 -
CS 30-21 September 13, 2021
Subject: COVID-19 Testing and Assessment Centre Page 2
facility within Pickering, Community Services staff are recommending a fee waiver be applied
to this permit. Lost rental revenues would be tracked and applied to the Province’s COVID-19
recovery fund but is subject to provincial eligibility requirements.
Discussion: Lakeridge Heath is working with Regional medical providers to introduce
COVID-19 Testing and Assessment Centres in each municipality to ensure local access to
testing and assessment for the community. Shayaa Clinics Inc. will be operating the Pickering
based clinic. The O’Brien Rooms at CHRDC has been identified as an optimal location due to:
•size of the space and access to dedicated washrooms
•parking requirements
•dedicated exterior access
•stand-alone ventilation
•storage
•community awareness of and comfort with a community facility
The COVID-19 Testing and Assessment Centre is expected to be needed between September
1, 2021 and March 31, 2022, however is subject to change depending on the status of COVID-
19 in the community. The clinic would likely provide a mix of drop in and pre-booked
appointments and clinic hours of operation would vary depending on current community needs
and demand.
In order to service the needs of the community and the anticipated increase in testing needed
with rising case numbers and students returning to school, the provider paid for a facility permit
to rent the facility space and operate the clinic beginning September 1, 2021. That said, the
provider is requesting (on behalf of Lakeridge Health) the fees be waived between October 1,
2021 and March 31, 2022 due to financial constraints. A similar center had been operating out
of Haydenshore Community Centre in Whitby between October 2020 and April 2021 and had
been provided at no cost by the municipality.
In order to demonstrate the City’s support of this initiative and to ensure this service is
available within Pickering, Community Services staff are recommending a fee waiver be
applied at this time for the months of October 2021 to March 2022 (inclusive). Lost rental
revenues would be tracked and applied to the Province’s COVID-19 recovery fund, subject to
provincial eligibility requirements.
Attachments:
1. Attachment 1 – Location Map COVID-19 Testing and Assessment Centre
3. Attachment 2 – Facility Booking Permit
- 97 -
CS 30-21 September 13, 2021
Subject: COVID-19 Testing and Assessment Centre Page 3
Prepared/Approved/Endorsed By:
Original Signed By
Sarah Douglas-Murray
Director, Community Services
SDM:as
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
- 98 -
Attachment #1 to Report CS 30-21
- 99 -
Permit Attachment #2 to Report CS 30-21
Chestnut Hill Developments PHONE:(905) 831-1711 Permit # R7879
Recreation Complex FAX:(905) 831-4181 Status Approved
1867 Valley Farm Road EMAIL:reccomplex@pickering.ca Date Aug 26, 2021 5:52 PM
Pickering, ON L1V 3Y7
Organization Name
Customer Type
Organization Address
Shayaa Clinics Inc. - 783
Commercial
247 Simcoe Street, North, Suite 101
Oshawa, ON L1G 4T3
Organization Phone 1
Number
(647) 400-6964
Agent Name Anojan Kathirkamanayagan Primary Phone Number (647) 400-6964
System User KAB
Rental Fee $1.00
Discounts $0.00
Subtotal $1.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $1.00
Total Payment $0.00
Refunds $0.00
Balance $1.00
Testing & Assessment Centre 1 resource(s) 177 booking(s) Subtotal: $1.00
Booking Summary
CHDRC Arena O'Brien Room A and B (Multipurpose Rental) Center: Chestnut Hill Developments Recreation
Complex
START DATE START TIME END DATE END TIME ATTENDEE AMT W/O TAX
Oct 1, 2021 7:00 PM Mar 31, 2022 10:00 PM --$1.00
Occurs every day effective Oct 1, 2021 until Mar 31, 2022 from 7:00 PM to 10:00 PM
Oct 1, 2021 7:00 PM Oct 1, 2021 10:00 PM 1 $1.00
Oct 2, 2021 7:00 PM Oct 2, 2021 10:00 PM 1 $0.00
Oct 3, 2021 7:00 PM Oct 3, 2021 10:00 PM 1 $0.00
Oct 4, 2021 7:00 PM Oct 4, 2021 10:00 PM 1 $0.00
Oct 5, 2021 7:00 PM Oct 5, 2021 10:00 PM 1 $0.00
Oct 6, 2021 7:00 PM Oct 6, 2021 10:00 PM 1 $0.00
Oct 7, 2021 7:00 PM Oct 7, 2021 10:00 PM 1 $0.00
Oct 8, 2021 7:00 PM Oct 8, 2021 10:00 PM 1 $0.00
Oct 9, 2021 7:00 PM Oct 9, 2021 10:00 PM 1 $0.00
Oct 10, 2021 7:00 PM Oct 10, 2021 10:00 PM 1 $0.00
Oct 12, 2021 7:00 PM Oct 12, 2021 10:00 PM 1 $0.00
# R7879 Status Approved Page 1 of 7 - 100 -
Oct 13, 2021 7:00 PM Oct 13, 2021 10:00 PM 1 $0.00
Oct 14, 2021 7:00 PM Oct 14, 2021 10:00 PM 1 $0.00
Oct 15, 2021 7:00 PM Oct 15, 2021 10:00 PM 1 $0.00
Oct 16, 2021 7:00 PM Oct 16, 2021 10:00 PM 1 $0.00
Oct 17, 2021 7:00 PM Oct 17, 2021 10:00 PM 1 $0.00
Oct 18, 2021 7:00 PM Oct 18, 2021 10:00 PM 1 $0.00
Oct 19, 2021 7:00 PM Oct 19, 2021 10:00 PM 1 $0.00
Oct 20, 2021 7:00 PM Oct 20, 2021 10:00 PM 1 $0.00
Oct 21, 2021 7:00 PM Oct 21, 2021 10:00 PM 1 $0.00
Oct 22, 2021 7:00 PM Oct 22, 2021 10:00 PM 1 $0.00
Oct 23, 2021 7:00 PM Oct 23, 2021 10:00 PM 1 $0.00
Oct 24, 2021 7:00 PM Oct 24, 2021 10:00 PM 1 $0.00
Oct 25, 2021 7:00 PM Oct 25, 2021 10:00 PM 1 $0.00
Oct 26, 2021 7:00 PM Oct 26, 2021 10:00 PM 1 $0.00
Oct 27, 2021 7:00 PM Oct 27, 2021 10:00 PM 1 $0.00
Oct 28, 2021 7:00 PM Oct 28, 2021 10:00 PM 1 $0.00
Oct 29, 2021 7:00 PM Oct 29, 2021 10:00 PM 1 $0.00
Oct 30, 2021 7:00 PM Oct 30, 2021 10:00 PM 1 $0.00
Oct 31, 2021 7:00 PM Oct 31, 2021 10:00 PM 1 $0.00
Nov 1, 2021 7:00 PM Nov 1, 2021 10:00 PM 1 $0.00
Nov 2, 2021 7:00 PM Nov 2, 2021 10:00 PM 1 $0.00
Nov 3, 2021 7:00 PM Nov 3, 2021 10:00 PM 1 $0.00
Nov 4, 2021 7:00 PM Nov 4, 2021 10:00 PM 1 $0.00
Nov 5, 2021 7:00 PM Nov 5, 2021 10:00 PM 1 $0.00
Nov 6, 2021 7:00 PM Nov 6, 2021 10:00 PM 1 $0.00
Nov 7, 2021 7:00 PM Nov 7, 2021 10:00 PM 1 $0.00
Nov 8, 2021 7:00 PM Nov 8, 2021 10:00 PM 1 $0.00
Nov 9, 2021 7:00 PM Nov 9, 2021 10:00 PM 1 $0.00
Nov 10, 2021 7:00 PM Nov 10, 2021 10:00 PM 1 $0.00
Nov 11, 2021 7:00 PM Nov 11, 2021 10:00 PM 1 $0.00
Nov 12, 2021 7:00 PM Nov 12, 2021 10:00 PM 1 $0.00
Nov 13, 2021 7:00 PM Nov 13, 2021 10:00 PM 1 $0.00
Nov 14, 2021 7:00 PM Nov 14, 2021 10:00 PM 1 $0.00
Nov 15, 2021 7:00 PM Nov 15, 2021 10:00 PM 1 $0.00
Nov 16, 2021 7:00 PM Nov 16, 2021 10:00 PM 1 $0.00
Nov 17, 2021 7:00 PM Nov 17, 2021 10:00 PM 1 $0.00
Nov 18, 2021 7:00 PM Nov 18, 2021 10:00 PM 1 $0.00
# R7879 Status Approved Page 2 of 7 - 101 -
Nov 19, 2021 7:00 PM Nov 19, 2021 10:00 PM 1 $0.00
Nov 20, 2021 7:00 PM Nov 20, 2021 10:00 PM 1 $0.00
Nov 21, 2021 7:00 PM Nov 21, 2021 10:00 PM 1 $0.00
Nov 22, 2021 7:00 PM Nov 22, 2021 10:00 PM 1 $0.00
Nov 23, 2021 7:00 PM Nov 23, 2021 10:00 PM 1 $0.00
Nov 24, 2021 7:00 PM Nov 24, 2021 10:00 PM 1 $0.00
Nov 25, 2021 7:00 PM Nov 25, 2021 10:00 PM 1 $0.00
Nov 26, 2021 7:00 PM Nov 26, 2021 10:00 PM 1 $0.00
Nov 27, 2021 7:00 PM Nov 27, 2021 10:00 PM 1 $0.00
Nov 28, 2021 7:00 PM Nov 28, 2021 10:00 PM 1 $0.00
Nov 29, 2021 7:00 PM Nov 29, 2021 10:00 PM 1 $0.00
Nov 30, 2021 7:00 PM Nov 30, 2021 10:00 PM 1 $0.00
Dec 1, 2021 7:00 PM Dec 1, 2021 10:00 PM 1 $0.00
Dec 2, 2021 7:00 PM Dec 2, 2021 10:00 PM 1 $0.00
Dec 3, 2021 7:00 PM Dec 3, 2021 10:00 PM 1 $0.00
Dec 4, 2021 7:00 PM Dec 4, 2021 10:00 PM 1 $0.00
Dec 5, 2021 7:00 PM Dec 5, 2021 10:00 PM 1 $0.00
Dec 6, 2021 7:00 PM Dec 6, 2021 10:00 PM 1 $0.00
Dec 7, 2021 7:00 PM Dec 7, 2021 10:00 PM 1 $0.00
Dec 8, 2021 7:00 PM Dec 8, 2021 10:00 PM 1 $0.00
Dec 9, 2021 7:00 PM Dec 9, 2021 10:00 PM 1 $0.00
Dec 10, 2021 7:00 PM Dec 10, 2021 10:00 PM 1 $0.00
Dec 11, 2021 7:00 PM Dec 11, 2021 10:00 PM 1 $0.00
Dec 12, 2021 7:00 PM Dec 12, 2021 10:00 PM 1 $0.00
Dec 13, 2021 7:00 PM Dec 13, 2021 10:00 PM 1 $0.00
Dec 14, 2021 7:00 PM Dec 14, 2021 10:00 PM 1 $0.00
Dec 15, 2021 7:00 PM Dec 15, 2021 10:00 PM 1 $0.00
Dec 16, 2021 7:00 PM Dec 16, 2021 10:00 PM 1 $0.00
Dec 17, 2021 7:00 PM Dec 17, 2021 10:00 PM 1 $0.00
Dec 18, 2021 7:00 PM Dec 18, 2021 10:00 PM 1 $0.00
Dec 19, 2021 7:00 PM Dec 19, 2021 10:00 PM 1 $0.00
Dec 20, 2021 7:00 PM Dec 20, 2021 10:00 PM 1 $0.00
Dec 21, 2021 7:00 PM Dec 21, 2021 10:00 PM 1 $0.00
Dec 22, 2021 7:00 PM Dec 22, 2021 10:00 PM 1 $0.00
Dec 23, 2021 7:00 PM Dec 23, 2021 10:00 PM 1 $0.00
Dec 24, 2021 7:00 PM Dec 24, 2021 10:00 PM 1 $0.00
Dec 27, 2021 7:00 PM Dec 27, 2021 10:00 PM 1 $0.00
# R7879 Status Approved Page 3 of 7 - 102 -
Dec 28, 2021 7:00 PM Dec 28, 2021 10:00 PM 1 $0.00
Dec 29, 2021 7:00 PM Dec 29, 2021 10:00 PM 1 $0.00
Dec 30, 2021 7:00 PM Dec 30, 2021 10:00 PM 1 $0.00
Dec 31, 2021 7:00 PM Dec 31, 2021 10:00 PM 1 $0.00
Jan 2, 2022 7:00 PM Jan 2, 2022 10:00 PM 1 $0.00
Jan 3, 2022 7:00 PM Jan 3, 2022 10:00 PM 1 $0.00
Jan 4, 2022 7:00 PM Jan 4, 2022 10:00 PM 1 $0.00
Jan 5, 2022 7:00 PM Jan 5, 2022 10:00 PM 1 $0.00
Jan 6, 2022 7:00 PM Jan 6, 2022 10:00 PM 1 $0.00
Jan 7, 2022 7:00 PM Jan 7, 2022 10:00 PM 1 $0.00
Jan 8, 2022 7:00 PM Jan 8, 2022 10:00 PM 1 $0.00
Jan 9, 2022 7:00 PM Jan 9, 2022 10:00 PM 1 $0.00
Jan 10, 2022 7:00 PM Jan 10, 2022 10:00 PM 1 $0.00
Jan 11, 2022 7:00 PM Jan 11, 2022 10:00 PM 1 $0.00
Jan 12, 2022 7:00 PM Jan 12, 2022 10:00 PM 1 $0.00
Jan 13, 2022 7:00 PM Jan 13, 2022 10:00 PM 1 $0.00
Jan 14, 2022 7:00 PM Jan 14, 2022 10:00 PM 1 $0.00
Jan 15, 2022 7:00 PM Jan 15, 2022 10:00 PM 1 $0.00
Jan 16, 2022 7:00 PM Jan 16, 2022 10:00 PM 1 $0.00
Jan 17, 2022 7:00 PM Jan 17, 2022 10:00 PM 1 $0.00
Jan 18, 2022 7:00 PM Jan 18, 2022 10:00 PM 1 $0.00
Jan 19, 2022 7:00 PM Jan 19, 2022 10:00 PM 1 $0.00
Jan 20, 2022 7:00 PM Jan 20, 2022 10:00 PM 1 $0.00
Jan 21, 2022 7:00 PM Jan 21, 2022 10:00 PM 1 $0.00
Jan 22, 2022 7:00 PM Jan 22, 2022 10:00 PM 1 $0.00
Jan 23, 2022 7:00 PM Jan 23, 2022 10:00 PM 1 $0.00
Jan 24, 2022 7:00 PM Jan 24, 2022 10:00 PM 1 $0.00
Jan 25, 2022 7:00 PM Jan 25, 2022 10:00 PM 1 $0.00
Jan 26, 2022 7:00 PM Jan 26, 2022 10:00 PM 1 $0.00
Jan 27, 2022 7:00 PM Jan 27, 2022 10:00 PM 1 $0.00
Jan 28, 2022 7:00 PM Jan 28, 2022 10:00 PM 1 $0.00
Jan 29, 2022 7:00 PM Jan 29, 2022 10:00 PM 1 $0.00
Jan 30, 2022 7:00 PM Jan 30, 2022 10:00 PM 1 $0.00
Jan 31, 2022 7:00 PM Jan 31, 2022 10:00 PM 1 $0.00
Feb 1, 2022 7:00 PM Feb 1, 2022 10:00 PM 1 $0.00
Feb 2, 2022 7:00 PM Feb 2, 2022 10:00 PM 1 $0.00
Feb 3, 2022 7:00 PM Feb 3, 2022 10:00 PM 1 $0.00
# R7879 Status Approved Page 4 of 7 - 103 -
Feb 4, 2022 7:00 PM Feb 4, 2022 10:00 PM 1 $0.00
Feb 5, 2022 7:00 PM Feb 5, 2022 10:00 PM 1 $0.00
Feb 6, 2022 7:00 PM Feb 6, 2022 10:00 PM 1 $0.00
Feb 7, 2022 7:00 PM Feb 7, 2022 10:00 PM 1 $0.00
Feb 8, 2022 7:00 PM Feb 8, 2022 10:00 PM 1 $0.00
Feb 9, 2022 7:00 PM Feb 9, 2022 10:00 PM 1 $0.00
Feb 10, 2022 7:00 PM Feb 10, 2022 10:00 PM 1 $0.00
Feb 11, 2022 7:00 PM Feb 11, 2022 10:00 PM 1 $0.00
Feb 12, 2022 7:00 PM Feb 12, 2022 10:00 PM 1 $0.00
Feb 13, 2022 7:00 PM Feb 13, 2022 10:00 PM 1 $0.00
Feb 14, 2022 7:00 PM Feb 14, 2022 10:00 PM 1 $0.00
Feb 15, 2022 7:00 PM Feb 15, 2022 10:00 PM 1 $0.00
Feb 16, 2022 7:00 PM Feb 16, 2022 10:00 PM 1 $0.00
Feb 17, 2022 7:00 PM Feb 17, 2022 10:00 PM 1 $0.00
Feb 18, 2022 7:00 PM Feb 18, 2022 10:00 PM 1 $0.00
Feb 19, 2022 7:00 PM Feb 19, 2022 10:00 PM 1 $0.00
Feb 20, 2022 7:00 PM Feb 20, 2022 10:00 PM 1 $0.00
Feb 22, 2022 7:00 PM Feb 22, 2022 10:00 PM 1 $0.00
Feb 23, 2022 7:00 PM Feb 23, 2022 10:00 PM 1 $0.00
Feb 24, 2022 7:00 PM Feb 24, 2022 10:00 PM 1 $0.00
Feb 25, 2022 7:00 PM Feb 25, 2022 10:00 PM 1 $0.00
Feb 26, 2022 7:00 PM Feb 26, 2022 10:00 PM 1 $0.00
Feb 27, 2022 7:00 PM Feb 27, 2022 10:00 PM 1 $0.00
Feb 28, 2022 7:00 PM Feb 28, 2022 10:00 PM 1 $0.00
Mar 1, 2022 7:00 PM Mar 1, 2022 10:00 PM 1 $0.00
Mar 2, 2022 7:00 PM Mar 2, 2022 10:00 PM 1 $0.00
Mar 3, 2022 7:00 PM Mar 3, 2022 10:00 PM 1 $0.00
Mar 4, 2022 7:00 PM Mar 4, 2022 10:00 PM 1 $0.00
Mar 5, 2022 7:00 PM Mar 5, 2022 10:00 PM 1 $0.00
Mar 6, 2022 7:00 PM Mar 6, 2022 10:00 PM 1 $0.00
Mar 7, 2022 7:00 PM Mar 7, 2022 10:00 PM 1 $0.00
Mar 8, 2022 7:00 PM Mar 8, 2022 10:00 PM 1 $0.00
Mar 9, 2022 7:00 PM Mar 9, 2022 10:00 PM 1 $0.00
Mar 10, 2022 7:00 PM Mar 10, 2022 10:00 PM 1 $0.00
Mar 11, 2022 7:00 PM Mar 11, 2022 10:00 PM 1 $0.00
Mar 12, 2022 7:00 PM Mar 12, 2022 10:00 PM 1 $0.00
Mar 13, 2022 7:00 PM Mar 13, 2022 10:00 PM 1 $0.00
# R7879 Status Approved Page 5 of 7 - 104 -
Mar 14, 2022 7:00 PM Mar 14, 2022 10:00 PM 1 $0.00
Mar 15, 2022 7:00 PM Mar 15, 2022 10:00 PM 1 $0.00
Mar 16, 2022 7:00 PM Mar 16, 2022 10:00 PM 1 $0.00
Mar 17, 2022 7:00 PM Mar 17, 2022 10:00 PM 1 $0.00
Mar 18, 2022 7:00 PM Mar 18, 2022 10:00 PM 1 $0.00
Mar 19, 2022 7:00 PM Mar 19, 2022 10:00 PM 1 $0.00
Mar 20, 2022 7:00 PM Mar 20, 2022 10:00 PM 1 $0.00
Mar 21, 2022 7:00 PM Mar 21, 2022 10:00 PM 1 $0.00
Mar 22, 2022 7:00 PM Mar 22, 2022 10:00 PM 1 $0.00
Mar 23, 2022 7:00 PM Mar 23, 2022 10:00 PM 1 $0.00
Mar 24, 2022 7:00 PM Mar 24, 2022 10:00 PM 1 $0.00
Mar 25, 2022 7:00 PM Mar 25, 2022 10:00 PM 1 $0.00
Mar 26, 2022 7:00 PM Mar 26, 2022 10:00 PM 1 $0.00
Mar 27, 2022 7:00 PM Mar 27, 2022 10:00 PM 1 $0.00
Mar 28, 2022 7:00 PM Mar 28, 2022 10:00 PM 1 $0.00
Mar 29, 2022 7:00 PM Mar 29, 2022 10:00 PM 1 $0.00
Mar 30, 2022 7:00 PM Mar 30, 2022 10:00 PM 1 $0.00
Mar 31, 2022 7:00 PM Mar 31, 2022 10:00 PM 1 $0.00
Waivers and Information
WAIVER NAME SIGNING STATUS
Facility Bookings Waiver Oct 1, 2021 Anojan Kathirkamanayagan Waiver Signed by: Anojan
Kathirkamanayagan on Aug
26, 2021
The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein
and attached hereto, and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee and has sufficient
power, authority and capacity to bind the Licensee with his/her signature.
The City reserves the right to cancel programs/activities and/or community centres due to severe weather conditions. Please check the City's
website at pickering.ca for service disruptions, weather cancellations and closures.
DUE DATE FOR
X:___________________________________________
Permit Holder/Authorized Agent Signature
Date:________________________________________
X:_____________________________________________
On Behalf of the City of Pickering
# R7879 Status Approved Page 6 of 7 - 105 -
Date:__________________________________________
Oct 1, 2021 $1.00
X:
Payment Schedules Original Balance: $1.00 Current Balance: $1.00
DUE DATE AMOUNT DUE AMOUNT PAID WITHDRAWAL ADJUSTMENT BALANCE
Date:
Chestnut Hill Developments Recreation Complex
Mailing Address: 1867 Valley Farm Road, Pickering, ON
L1V 3Y7
Phone Number: (905) 831-1711
Fax Number: (905) 831-4181
Email Address: reccomplex@pickering.ca
$0.00 $0.00 $1.00
X:
Date:
Shayaa Clinics Inc.
Customer Type: Commercial
Customer ID: 53026
Mailing Address: 247 Simcoe Street, North, Suite 101, Oshawa, ON
L1G 4T3
Organization Phone 1 Number: (647) 400-6964
Authorized Agent Name: Anojan Kathirkamanayagan
Primary Phone Number: (647) 400-6964
# R7879 Status Approved Page 7 of 7 - 106 -
Permit
Chestnut Hill Developments PHONE:(905) 831-1711 Permit # R8498
Recreation Complex FAX:(905) 831-4181 Status Approved
1867 Valley Farm Road EMAIL:reccomplex@pickering.ca Date Mar 14, 2022 8:55 AM
Pickering, ON L1V 3Y7
Organization Name
Customer Type
Organization Address
Shayaa Clinics Inc. - 783
Commercial
247 Simcoe Street, North, Suite 101
Oshawa, ON L1G 4T3
Organization Phone 1
Number
(647) 400-6964
Agent Name Anojan Kathirkamanayagan Primary Phone Number (647) 400-6964
System User JL-CC
Rental Fee $1,000.00
HST $130.00
Discounts $0.00
Subtotal $1,130.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $1,130.00
Total Payment $0.00
Refunds $0.00
Balance $1,130.00
Testing and Assessment Centre 1 resource(s) 58 booking(s) Subtotal: $1,000.00
Booking Summary
CHDRC Arena O'Brien Room A and B (Multipurpose Rental) Center: Chestnut Hill Developments Recreation
Complex
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Apr 1, 2022 7:00 AM May 31, 2022 10:00 PM --$1,000.00
Occurs every day effective Apr 1, 2022 until May 31, 2022 from 7:00 AM to 10:00 PM
Apr 1, 2022 7:00 AM Apr 1, 2022 10:00 PM 50 $1,000.00
Daily-R $500.00 / Each x 2 $1,000.00
Apr 2, 2022 7:00 AM Apr 2, 2022 10:00 PM 50 $0.00
Apr 3, 2022 7:00 AM Apr 3, 2022 10:00 PM 50 $0.00
Apr 4, 2022 7:00 AM Apr 4, 2022 10:00 PM 50 $0.00
Apr 5, 2022 7:00 AM Apr 5, 2022 10:00 PM 50 $0.00
Apr 6, 2022 7:00 AM Apr 6, 2022 10:00 PM 50 $0.00
Apr 7, 2022 7:00 AM Apr 7, 2022 10:00 PM 50 $0.00
Apr 8, 2022 7:00 AM Apr 8, 2022 10:00 PM 50 $0.00
Apr 9, 2022 7:00 AM Apr 9, 2022 10:00 PM 50 $0.00
Apr 10, 2022 7:00 AM Apr 10, 2022 10:00 PM 50 $0.00
# R8498 Status Approved Page 1 of 4
Attachment #3 to Report CS 07-22
- 107 -
Apr 11, 2022 7:00 AM Apr 11, 2022 10:00 PM 50 $0.00
Apr 12, 2022 7:00 AM Apr 12, 2022 10:00 PM 50 $0.00
Apr 13, 2022 7:00 AM Apr 13, 2022 10:00 PM 50 $0.00
Apr 14, 2022 7:00 AM Apr 14, 2022 10:00 PM 50 $0.00
Apr 16, 2022 7:00 AM Apr 16, 2022 10:00 PM 50 $0.00
Apr 17, 2022 7:00 AM Apr 17, 2022 10:00 PM 50 $0.00
Apr 19, 2022 7:00 AM Apr 19, 2022 10:00 PM 50 $0.00
Apr 20, 2022 7:00 AM Apr 20, 2022 10:00 PM 50 $0.00
Apr 21, 2022 7:00 AM Apr 21, 2022 10:00 PM 50 $0.00
Apr 22, 2022 7:00 AM Apr 22, 2022 10:00 PM 50 $0.00
Apr 23, 2022 7:00 AM Apr 23, 2022 10:00 PM 50 $0.00
Apr 24, 2022 7:00 AM Apr 24, 2022 10:00 PM 50 $0.00
Apr 25, 2022 7:00 AM Apr 25, 2022 10:00 PM 50 $0.00
Apr 26, 2022 7:00 AM Apr 26, 2022 10:00 PM 50 $0.00
Apr 27, 2022 7:00 AM Apr 27, 2022 10:00 PM 50 $0.00
Apr 28, 2022 7:00 AM Apr 28, 2022 10:00 PM 50 $0.00
Apr 29, 2022 7:00 AM Apr 29, 2022 10:00 PM 50 $0.00
Apr 30, 2022 7:00 AM Apr 30, 2022 10:00 PM 50 $0.00
May 1, 2022 7:00 AM May 1, 2022 10:00 PM 50 $0.00
May 2, 2022 7:00 AM May 2, 2022 10:00 PM 50 $0.00
May 3, 2022 7:00 AM May 3, 2022 10:00 PM 50 $0.00
May 4, 2022 7:00 AM May 4, 2022 10:00 PM 50 $0.00
May 5, 2022 7:00 AM May 5, 2022 10:00 PM 50 $0.00
May 6, 2022 7:00 AM May 6, 2022 10:00 PM 50 $0.00
May 7, 2022 7:00 AM May 7, 2022 10:00 PM 50 $0.00
May 8, 2022 7:00 AM May 8, 2022 10:00 PM 50 $0.00
May 9, 2022 7:00 AM May 9, 2022 10:00 PM 50 $0.00
May 10, 2022 7:00 AM May 10, 2022 10:00 PM 50 $0.00
May 11, 2022 7:00 AM May 11, 2022 10:00 PM 50 $0.00
May 12, 2022 7:00 AM May 12, 2022 10:00 PM 50 $0.00
May 13, 2022 7:00 AM May 13, 2022 10:00 PM 50 $0.00
May 14, 2022 7:00 AM May 14, 2022 10:00 PM 50 $0.00
May 15, 2022 7:00 AM May 15, 2022 10:00 PM 50 $0.00
May 16, 2022 7:00 AM May 16, 2022 10:00 PM 50 $0.00
May 17, 2022 7:00 AM May 17, 2022 10:00 PM 50 $0.00
May 18, 2022 7:00 AM May 18, 2022 10:00 PM 50 $0.00
May 19, 2022 7:00 AM May 19, 2022 10:00 PM 50 $0.00
# R8498 Status Approved Page 2 of 4 - 108 -
May 20, 2022 7:00 AM May 20, 2022 10:00 PM 50 $0.00
May 21, 2022 7:00 AM May 21, 2022 10:00 PM 50 $0.00
May 22, 2022 7:00 AM May 22, 2022 10:00 PM 50 $0.00
May 24, 2022 7:00 AM May 24, 2022 10:00 PM 50 $0.00
May 25, 2022 7:00 AM May 25, 2022 10:00 PM 50 $0.00
May 26, 2022 7:00 AM May 26, 2022 10:00 PM 50 $0.00
May 27, 2022 7:00 AM May 27, 2022 10:00 PM 50 $0.00
May 28, 2022 7:00 AM May 28, 2022 10:00 PM 50 $0.00
May 29, 2022 7:00 AM May 29, 2022 10:00 PM 50 $0.00
May 30, 2022 7:00 AM May 30, 2022 10:00 PM 50 $0.00
May 31, 2022 7:00 AM May 31, 2022 10:00 PM 50 $0.00
Waivers and Information
WAIVER NAME DUE DATE FOR SIGNING STATUS
Facility Bookings Waiver Apr 1, 2022 Anojan Kathirkamanayagan Waiver Signed by: Anojan
Kathirkamanayagan on Mar 14,
2022
The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein
and attached hereto, and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee and has sufficient
power, authority and capacity to bind the Licensee with his/her signature.
The City reserves the right to cancel programs/activities and/or community centres due to severe weather conditions. Please check the City's
website at pickering.ca for service disruptions, weather cancellations and closures.
X:___________________________________________
Permit Holder/Authorized Agent Signature
Date:________________________________________
X:_____________________________________________
On Behalf of the City of Pickering
Date:__________________________________________
Payment Schedules Original Balance: $1,130.00 Current Balance: $1,130.00
DUE DATE AMOUNT DUE AMOUNT PAID WITHDRAWAL ADJUSTMENT BALANCE
Mar 14, 2022 $1,130.00 $0.00 $0.00 $1,130.00
# R8498 Status Approved Page 3 of 4 - 109 -
X:
Date:
Chestnut Hill Developments Recreation Complex
Mailing Address: 1867 Valley Farm Road, Pickering, ON
L1V 3Y7
Phone Number: (905) 831-1711
Fax Number: (905) 831-4181
Email Address: reccomplex@pickering.ca
X:
Date:
Shayaa Clinics Inc.
Customer Type: Commercial
Customer ID: 53026
Mailing Address: 247 Simcoe Street, North, Suite 101, Oshawa, ON
L1G 4T3
Organization Phone 1 Number: (647) 400-6964
Authorized Agent Name: Anojan Kathirkamanayagan
Primary Phone Number: (647) 400-6964
# R8498 Status Approved Page 4 of 4 - 110 -
Report to Council
Report Number: ENG 05-22
Date: March 28, 2022
From: Richard Holborn
Director Engineering Services
Subject: City of Pickering Frenchman’s Bay Stormwater Management Master Plan
-Status Update
-File: A-1440
Recommendation:
1. That Report ENG 05-22 from the Director, Engineering Services regarding a status
update of the City of Pickering Frenchman’s Bay Stormwater Management Master Plan
be received for information; and,
2. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: At the Council Meeting of January 24, 2022 Correspondence 03-22
from David Steele dated December 31, 2021 regarding the City of Pickering Frenchman’s Bay
Storwmater Management Master Plan (FBSWMMP) prepared by MMM Group was received,
and staff was directed to report back to Council on the status of that report no later than March
28, 2022.
The FBSWMMP dated April 2009 prepared by MMM Group was endorsed by Council
Resolution #72/10 on April 19, 2010 through the approval of Report OES 04-10. The
endorsement of the Master Plan was a commitment in principle to implementing watershed-
wide stormwater management controls through a recommended suite of projects, programs
and policies designed to address issues related to flooding, erosion and poor water quality in
Frenchman’s Bay and its contributing watersheds. The Master Plan identified $53.8 million (in
2009 dollars) of projects, programs and monitoring spanning a period of 25 years.
The purpose of Report ENG 05-22 is to advise Council of the components of the FBSWMMP
that have been undertaken, are underway, or in the planning stages since the endorsement of
the Master Plan approximately 12 years ago. The two most significant projects that have been
completed are the Pine Creek and Amberlea Creek erosion control and restoration projects.
Projects that are currently in the design and approvals stage include the Krosno Creek culvert
replacements, and the Breezy Drive storm sewer outfall reconstruction. The Radom Street
culvert replacements project is in the planning stage. From a policy aspect, the implementation
of the City of Pickering Stormwater Management Guidelines in 2011 (which were recently
updated in 2019) are key to ensuring that new development or redevelopment in the City of
Pickering conforms to a set of criteria that protects and mitigates the impact of development on
our watersheds.
- 111 -
ENG 05-22 March 28, 2022
Subject: City of Pickering Frenchman’s Bay Stormwater
Management Master Plan – Status Update Page 2
Financial Implications: There are no financial implications directly related to receiving this
status report. An update of the FBSWMMP is required within the next five years, and the cost
for the Master Plan update report was identified in the City’s 2017 Development Charges
Background Study at a cost of $700,000. As the update has not taken place, it will be restated
in the 2022 Development Charges Background Study.
Discussion: At the Council Meeting of January 24, 2022 Correspondence 03-22
from David Steele dated December 31, 2021 regarding the City of Pickering Frenchman’s Bay
Stormwater Management Master Plan (FBSWMMP) prepared by MMM Group was received,
and staff was directed to report back to Council on the status of that report no later than March
28, 2022.
In March 2006, Council gave approval for staff to retain MMM Group to develop a Stormwater
Management Master Plan for Frenchman’s Bay and its contributing watersheds, namely
Amberlea Creek, Dunbarton Creek, Pine Creek, Krosno Creek as well as the West Shore and
Bay Ridges neighbourhoods with storm sewer systems that outfall directly into Frenchman’s
Bay. The total area is approximately 2260 hectares. The preparation of a master plan was in
response to long standing concerns regarding the ongoing decline in the water quality of the
Frenchman’s Bay ecosystem mainly due to uncontrolled runoff entering the local creeks and
Frenchman’s Bay itself.
The FBSWMMP dated April 2009 prepared by MMM Group was endorsed by Council
Resolution #72/10 on April 19, 2010 through the approval of Report OES 04-10. The
endorsement of the Master Plan was a commitment in principle to the recommended suite of
projects, programs and policies designed to address issues related to flooding, erosion and
poor water quality in Frenchman’s Bay and its contributing watersheds. The FBSWMMP was
based on implementing watershed-wide stormwater management controls in the form of
source controls, conveyance controls and end of pipe/end of creek controls.
The preferred alternative was “Scenario 4C” which is a combination of watershed-wide controls
such as SWM facilities at the mouth of Amberlea, Dunbarton and Pine Creek (Level 1 sizing),
surface SWM facilities in the watershed, Oil Grit Separators (OGS) for areas less than 5
hectares, and source controls.
The Master Plan identified $53.8 million (in 2009 dollars) of projects, programs and monitoring
spanning a period of 25 years. The first 5 years of the plan identified $25,605,000 of projects
and programs, whereas the next 20 years of the plan identified $28,206,000 of projects and
programs including the end of creek facilities in the amount of $19,000,000 which are
described further in this report.
Policies and Programs
The City of Pickering introduced Stormwater Management Guidelines in 2011 to guide
development and redevelopment from a water resources point of view. The guidelines include
criteria by which development must conform to mitigate the impact of development on
watercourses and receiving bodies of water such as Frenchman’s Bay and Lake Ontario. The
- 112 -
ENG 05-22 March 28, 2022
Subject: City of Pickering Frenchman’s Bay Stormwater
Management Master Plan – Status Update Page 3
guidelines include the use of on-site control measures such as Low Impact Development (LID)
practices to promote ground water infiltration and reduced runoff volumes , measures to
reduce pollutant and suspended solids loading such as oil grit separators and clean water
collection systems, and the requirement for stormwater management facilities (ponds) to be
designed for quantity, quality and erosion controls. The Stormwater Management Guidelines
were recently updated in 2019 to incorporate more recent best management practices.
Municipal activities such as street sweeping, catchbasin cleaning and storm sewer flushing can
work to reduce the quantity of pollutants and suspended solids that end up in receiving water
bodies. Over the last 12 years, the City has increased its fleet from one to three street
sweepers. Catchbasin cleaning is completed on a four year cycle and storm sewer flushing
and video inspection continues to be an annual maintenance program.
The City introduced a pilot project to harvest Eurasian Milfoil Weed in Frenchman’s Bay in
2021 and is recommending a repeat of this program in 2022. Although eradication of this
invasive weed is not achievable due to the extent of the invasion, removal of the weed assists
with increasing the health of the Frenchman’s Bay ecosystem and increasing safety for
recreational users of the bay.
Projects Within the Master Plan
A number of projects were recommended in the master plan such as erosion
control/remediation projects, construction of stormwater management (SWM) facilities, and
installation of oil grit separator (OGS) units. The consultant’s plan was extremely aggressive,
recommending 10 SWM facilities and 20 OGS units in the first 5 years, and 10 SWM facilities
and 14 OGS units in the next 20 years. It should be noted that many of the SWM facilities were
recommended on developable lands not owned by the City of Pickering.
The plan recommended SWM facilities at the mouth of Amberlea, Dunbarton, and Pine Creek
in the second phase (Year 6 - 25) at an estimated cost of $19 Million. Discussion with both the
Toronto & Region Conservation Authority (TRCA) and the Ministry of Natural Resources
(MNR) during the consultation phase of the Master Plan indicated quite clearly that they did not
support construction and maintenance of stormwater facilities in the provincially significant
wetland (PSW), Frenchman’s Bay Coastal Wetland Complex. The City was advised that once
all upstream initiatives were completed, and their effectiveness assessed, they would be willing
to revisit the mouth of creek proposal, more so as a restoration project for the PSW . When the
FBSWMMP is updated, the viability of this project will be reviewed.
Projects Completed
Sandy Beach Road Bridge Replacement 2006
Although this project was initiated before the FBSWMMP was completed, replacing this bridge
with a larger structure resulted in an increase of flow through capacity which relieved some of
the flooding concerns in the Krosno Creek watershed upstream of this bridge.
- 113 -
ENG 05-22 March 28, 2022
Subject: City of Pickering Frenchman’s Bay Stormwater
Management Master Plan – Status Update Page 4
Amberlea Creek Erosion Control and Restoration
This project was the most significant undertaking outlined in the Master Plan. Site specific
stormwater management controls to deal with flooding and erosion problems were identified in
this area. The severe local channel erosion of the valley wall on Amberlea Creek downstream
of Bayly Street and the resulting sediment transport and deposition downstream and into
Frenchman’s Bay needed to be addressed to prevent further decline. This project was
undertaken in 2014 at a cost of approximately $2.1 Million. Upon completion, the area was
monitored for three years to determine its stability.
Pine Creek Erosion Control and Restoration
Another significant erosion control and restoration project identified in the Master Plan was
within Pine Creek south of the storm sewer outfall east of Mountcastle Crescent, west of Dixie
Road. The Master Plan concluded that restoration of the channel would be the most cost
effective and least disruptive solution. The project was undertaken in 2016 at a cost of
approximately $1.1 Million. Upon completion, the area was monitored for three years to
determine its stability.
West Shore Boulevard/Sunrise Avenue OGS
The installation of an OGS unit was included in the design and reconstruction of West Shore
Boulevard from Oklahoma Drive to Sunrise Avenue undertaken in 2012. The OGS component
of the project was at a cost of approximately $120,000.
Browning Street OGS Installation
The installation of an OGS unit was included in the design and reconstruction of the Browning
Avenue storm sewer replacement west of Fairview Avenue undertaken in 2016. The OGS
component was at a cost of approximately $50,000.
Pine Creek Culvert Replacements – Douglas Park
As part of a Region of Durham sanitary sewer replacement project, the five parallel culverts in
Pine Creek, at the north end of Douglas Park, that supported the sanitary sewer and
pedestrian walkway were replaced with a bridge. A large scour in the creek bed had developed
over years at the downstream end of the culverts resulting in erosion and the transport and
deposition of sediment further downstream towards Frenchman’s Bay.
Projects in the Planning and Design Stage
Krosno Creek Culvert Replacements
The replacement of three culverts in Krosno Creek, at Morden Lane, Reytan Boulevard and
Alyssum Street, to increase their capacity and reduce upstream flooding was a
recommendation of the Krosno Creek Flood Reduction Study Class Environmental
Assessment completed in 2015. The FBSWMMP identified a solution whereby flows from
Krosno Creek would be diverted to Pine Creek upstream of Hwy 401. However, the Class EA
offered a solution that restricted increased flows south of Hwy 401 and recommended that the
Krosno Creek culverts south of Bayly street be replaced with larger culverts to reduce
- 114 -
ENG 05-22 March 28, 2022
Subject: City of Pickering Frenchman’s Bay Stormwater
Management Master Plan – Status Update Page 5
backwater effect and potential flooding. With this solution, a diversion of flows to Pine Creek is
not necessary. The culvert replacement project design is complete. Funds in the amount of
$4.8 Million for construction were approved in the 2019 Capital Budget and utility relocation in
the area of the three culverts is being completed. The construction cost also includes creek
rehabilitation works between Reytan Boulevard and Sandy Beach Road.
Breezy Drive Storm Sewer Outfall Reconstruction
The design to reconstruct the storm sewer outfall at the intersection of Breezy Drive and
Sunrise Avenue, south of the Frenchman’s Bay Yacht Club, is underway and will be complete
in 2022. Additional funds for construction over and above funds already approved are
recommended in the 2022 Capital Budget. The construction cost is estimated at $1.75 Million
and the scope of work includes constructing a sediment forebay at the storm sewer outfall and
a large OGS unit upstream of the outfall.
Radom Street Culvert Replacements
There are two large corrugated steel culverts in Pine Creek at the Radom Street crossing. The
culverts are deteriorating and being undermined. The FBSWMMP identified replacing these
culverts with larger culverts along with other works in the Pine Creek flood plain, upstream of
Hwy 401, to mitigate flooding potential on properties north of Kingston Road. This project is in
the planning stage as funds for design were approved in 2021 and construction is forecasted in
2023. The project is estimated at $1.75 Million.
Frenchman’s Bay Stormwater Management Plan Update
As with most Master Plans, it is prudent that the FBSWMMP be revisited and updated in the
near future to look at many aspects such as:
• Changes in legislation and/or regulations
• Changes in stormwater management policies and criteria
• Current environmental issues and objectives
• Current best management practices and new innovation
• Effectiveness of the measures implemented to date
• Cost estimates of components of the Master Plan
• Partnerships and funding opportunities
City staff have recognized the importance of this Master Plan and its requirement to be
updated after a period of time has passed. A FBSWMMP Update was identified in the 2017
Development Charges Background Study at an estimated cost of $700,000 within the 2018-
2027 timeframe. As an update did not occur within the five year window of the current
Development Charges By-law, it is being restated in the upcoming 2022 Development Charges
Background Study process. Staff anticipates that the update will be initiated within the next five
year window of 2022-2027, subject to Council approval of the funds through the annual budget
process.
- 115 -
ENG 05-22 March 28, 2022
Subject: City of Pickering Frenchman’s Bay Stormwater
Management Master Plan – Status Update Page 6
Attachments:
1. Council Resolution #780/22
Prepared/Approved/Endorsed By:
Original Signed By:
Richard Holborn, P. ENG.
Director, Engineering Services
RH:mjh
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
- 116 -
Attachment #1 to Report ENG 05-22
Legislative Services Division
Clerk’s Office
Directive Memorandum
February 1, 2022
To: Richard Holborn
Director, Engineering Services
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
January 24, 2022
Corr. 03-22
David Steele
City of Pickering MMM Storm Water Management Plan
Council Decision Resolution #780/22
1.That Corr. 03-22, from David Steele, dated December 31, 2021, regarding the
City of Pickering MMM Storm Water Management Plan, be received; and,
2.That staff be directed, through the CAO, to report back to Council on the status of
the City of Pickering Storm Water Management Plan no later than the March 28,
2022 Council meeting.
Please take any action deemed necessary.
A copy of the original correspondence is attached for your reference.
Susan Cassel
Copy: Chief Administrative Officer
- 117 -
Report to Council
Report Number: FIN 04-22
Date: March 28, 2022
From: Stan Karwowski
Director, Finance & Treasurer
Subject: Statement of the Treasurer Respecting 2021 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and
Committees
-File: F-1000-001
Recommendation:
It is recommended that Report FIN 04-22 of the Director, Finance & Treasurer regarding the
Statement of the Treasurer respecting Remuneration and Expenses of Members of Council
and Council Appointees for the year 2021 be received for information.
Executive Summary: Section 284(1) of the Municipal Act 2001 (the “Act”) states in part
that the Treasurer of every municipality shall, in each year, submit to the Council of the
municipality, an itemized statement (the “Statement”) of the remuneration and expenses paid
to each Member of Council. The statement must also include remuneration and expenses paid
to any other person who has been appointed by Council to serve as a member of any body.
Financial Implications: This report contains no new financial implications as the
expenditures were provided for in the 2021 Current Budget approved by Council.
Discussion: Over the past few years, the Statement has evolved to include various
categories of expenditures that have been interpreted to be required under the Act and/or
financial reporting requirements of the Province of Ontario and professional accounting bodies .
The Statement also includes expenses paid on behalf of Members of Council or Committee
appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for a
Councillor’s benefit are accounted for.
The Statement excludes expenditures that are corporate in nature, for example, Council
receptions, Committee meeting expenses and City Hall administration and overhead
expenses. Remuneration and expenses paid by Elexicon Corporation to Pickering Council
appointees to the Elexicon Board have been included in the Statement . The Act stipulates that
any body to which a Council appointment is made must provide the municipality with a
statement of remuneration and expenses paid for the year, and this information must be
included in the Statement.
The amounts paid by the Region of Durham to Regional Councillors are not included in the
Statement.
- 118 -
Report FIN 04-22 March 28, 2022
Subject: Statement of the Treasurer Respecting 2021 Remuneration Page 2
and Expenses of Members of Council and Council Appointees
to Boards, Agencies and Committees
Attachments:
1.Members of Council, 2021 Remuneration and Expenses
2.Members of Council, Detailed Breakdown of 2021 Expenses
3.Council Appointees, 2021 Remuneration and Expenses Paid by Elexicon Corporation
4.Council Appointees, 2021 Remuneration and Expenses
Prepared By: Approved/Endorsed By:
Julie Robertson Stan Karwowski
Senior Financial Analyst Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
- 119 -
Attachment #1 to Report FIN 04-22
Remuneration (1)Per Diems (2)Benefits (3)Expenses (4)Travel Total Current Capital(5)
($)($)($)($)($)($)($)
Mayor
D. Ryan 115,902 - 26,442 19,892 16,200 178,436 611
115,902 - 26,442 19,892 16,200 178,436 611
Councillors
K. Ashe 48,293 4,829 19,613 13,600 12,000 98,335 -
M. Brenner 48,293 4,829 16,420 8,701 12,000 90,243 2,411
S. Butt 48,293 4,829 19,613 10,661 12,000 95,396 751
I. Cumming (Jan - Nov 1/21)41,049 4,105 8,007 1,264 10,000 64,425 -
B. McLean 48,293 4,829 16,419 3,496 12,000 85,037 -
D. Pickles 48,293 4,829 19,613 10,531 12,010 95,276 -
282,514 28,250 99,685 48,253 70,010 528,712 3,162
Notes to Members of Council:
(1)
Municipal Act, 2001 Section 283
Includes one third portion deemed tax free.
(2)Per diem payments to Members of Council are for attendance at special meetings throughout the year.
(3)
(4)See detailed breakdown of expenses on Attachment 2.
(5)Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $10,000 is provided per
term, and these funds can only be spent during the first 40 months of office following a general election.
Statement of Treasurer
Members of Council
2021 Remuneration and Expenses
Authority: Resolution 73/05, 12/07, 214/07, 54/11, 152/11, and 48/15 Council Compensation Policy ADM 190 and
Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region.
Benefits include RRSP/TFSA contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs.
- 120 -
Attachment #2 to Report FIN 04-22
Meals, Recpt,
Cellular Telephone Newsletter/Corporate Prom & Sp Office Total
Conferences Phones & Internet (1)Postage Initiatives Events Supplies Expenses
($)($)($)($)($)($)($)($)
Mayor
D. Ryan 687 396 - - 12,140 6,670 - 19,892
687 396 - - 12,140 6,670 - 19,892
Councillors
K. Ashe - 1,337 683 11,394 - 150 36 13,600
M. Brenner - 1,592 1,459 5,269 - 300 81 8,701
S. Butt - 305 1,340 8,323 - 150 543 10,661
I. Cumming - 348 794 - - - 122 1,264
B. McLean - 1,832 1,514 - - 150 - 3,496
D. Pickles 263 330 822 8,823 - 150 143 10,531
263 5,744 6,612 33,809 - 900 925 48,253
(1)
Statement of Treasurer
Members of Council
Detailed Breakdown of 2021 Expenses
Councillors - home telephones and internet charges provided under Council Compensation Policy.
- 121 -
Notes to Elexicon Corporation and Board of Directors:
(1)The above information was provided by the Corporate Governance Administrator,
Elexicon Corporation.
(2)Appointed by Dave Ryan, Mayor, City of Pickering as duly appointed designate
effective March 12, 2020.
(3)Appointed by Dave Ryan, Mayor, City of Pickering as duly appointed designate
effective November 3, 2021.
(4)Remuneration and expenses are paid by Elexicon Corporation as may be
established by the Board of Directors. The above amounts are for January 1 to
November 1, 2021.
(5)Remuneration and expenses are paid by Elexicon Corporation as may be
established by the Board of Directors. The above amounts are for November 3 to
December 31, 2021.
(6)Expenses include conferences, meals and mileage.
(7)Vacancy in the Office of City Councillor Ward 2, Resolution #736/21, November
2021.
Attachment #3 to Report FIN 04-22
Statement of Treasurer
Council Appointees
2021 Remuneration and Expenses Paid by Elexicon Corporation
Remuneration Expenses (6) Total
$ $ $
Elexicon Corporation (1)
Board of Directors
I. Cumming (2,4,7) 19,771 -19,771
K. Ashe (3,5) 2,669 -2,669
- 122 -
Attachment #4 to Report FIN 04-22
Statement of Treasurer
Council Appointees
2021 Remuneration and Expenses
Remuneration Expenses (9) Total
$ $ $
Accessibility Advisory Committee (1,7)
P. Bashaw (10)- - -
S. Fatima (10)- - -
D. Holmes (10, 18)- - -
D. Hughes (10)- - -
G. Lang (10)- - -
A. Lue (10)- - -
T. Lyle-Gravlev (16)- - -
P. Milton (16)- - -
A. Taverna (16)- - -
M. Thorpe Ross (10)- - -
S. Wilkinson (10, 18)- - -
D. Wysocki (10) - - -
- - -
Animal Services Appeal Committee (1)
Councillor Cumming (11, 24) - - -
S. Frost (10)- - -
E. Grossi (10) - - -
- - -
Committee of Adjustment (1,2)
T. Copeland (10)1,440 -1,440
D. Johnson (10)1,440 8 1,448
E. Newton (10)1,440 48 1,488
D. Rundle (10)1,440 141 1,581
S. Wiley (10)1,320 63 1,383
7,080 260 7,340
Cultural Advisory Committee (1,5,8)
C. Cooper (10, 21)- - -
N. Holland (10)- - -
S. Jabeen (17)- - -
A. Moscote Freire (14)- - -
A. Sardar (10) - - -
- --
- 123 -
Statement of Treasurer
Council Appointees
2021 Remuneration and Expenses
Remuneration
$
Expenses (9)
$
Total
$
Heritage Pickering Advisory Committee
(1,3,4)
S. Croteau (10)- - -
J. Dempsey (10)- - -
D. Fellin (10)- - -
J. Irwin (13)- - -
W. Jamadar (10)- - -
E. John (10)- - -
A. Khan (10)- - -
R. Smiles (10)- - -
C. Sopher (10) - - -
- - -
Pickering Anti-Black Racism Taskforce (6)
Z. Adatia (15)- - -
G. Chang-Campbell (15)225 -225
S. Charles (15, 22)- - -
A. Davis (15)600 -600
R. Diaz-Matus (15, 25)150 -150
H. Douglas (15, 19)- - -
C. Farinha (15)- - -
M. Francis (15, 22)375 -375
D. Governor (15)- - -
A. Graham (15, 23)225 -225
O. Grignon (15)300 -300
F. Heath (15)675 -675
N. Holland (15)- - -
A. Laylor (15, 20)- - -
C. Mosca (15, 23)450 -450
K. Noronha (15)- - -
T. Olanbiwonnu (15)- - -
N. Sinclair (15)- - -
J. Smith (15, 26)- - -
A. Vincent (15, 25) - - -
3,000 -3,000
- 124 -
Notes to Council Appointees:
All payments are authorized under Council’s adoption of the 2021 Current Budget.
(1) Authority:By-law 7672/18
Municipal Act, 2001 Section 283
(2)Authority:By-law 7666/18
Municipal Act, 2001 Section 283
(3)Authority:By-law 7697/19
Municipal Act, 2001 Section 283
Statement of Treasurer
Council Appointees
2021 Remuneration and Expenses
Remuneration
$
Expenses (9)
$
Total
$
Pickering Library Board (1)
Councillor Brenner (11) - - -
Councillor Cumming (11, 24) - - -
M. K. Anderson (10)- - -
D. Barham (10)- - -
S. Beckett (10)- - -
R. Coelho (10)-160 160
M. Fatema (10)-160 160
A. Maginley (10)-160 160
D. Sharma (10)---
S. Sheehy (10)-- -
- 480 480
Property Review Committee (1)
J. Cox (10)- - -
P. Dickson (10)- - -
B. Ferguson (10)- - -
G. Fernandes (10)- - -
A. Villani (10) - - -
- - -
Taxicab Advisory Committee (1)
Councillor Brenner (11) - - -
- - -
Livestock Valuers (1)
J. Laider (10) - 90 90
- 90 90
- 125 -
(4)Authority:By-law 7732/19
Municipal Act, 2001 Section 283
(5)Authority:By-law 7778/20
Municipal Act, 2001 Section 283
(6)Authority:By-law 7814/21
Municipal Act, 2001 Section 283
(7)Authority:By-law 7833/21
Municipal Act, 2001 Section 283
(8)Authority:By-law 7885/21
Municipal Act, 2001 Section 283
(9)Expenses include conferences, travel and meeting expenses.
(10)Council appointees are appointed for a term ending on November 14, 2022 under City of
Pickering Resolution #29/18.
(11)Resolution #02/18, Council appointee for a term to expire November 14, 2022.
(12)Resolution #101/19, Council appointee for a term to expire November 14, 2022.
(13)Resolution #210/19, Council appointee for a term to expire November 14, 2022.
(14)Resolution #412/20, Council appointee for a term to expire November 14, 2022.
(15)Resolution #513/21, Council appointee for a term to expire November 14, 2022.
(16)Resolution #558/21, Council appointee for a term to expire November 14, 2022.
(17)Resolution #740/21, Council appointee for a term to expire November 14, 2022.
(18)Resigned January, 2021
(19)Resigned May, 2021
(20)Resigned August, 2021
(21)Appointment Rescinded September, 2021 as per Policy ADM 040 Section 9.02
(22)Resigned September, 2021
(24)Vacancy in the Office of City Councillor Ward 2, Resolution #736/21, November 2021
(25)Resigned November, 2021
(26)Resigned December, 2021
Statement of Treasurer
Council Appointees
2021 Remuneration and Expenses
- 126 -
Report to Council
Report Number: FIN 05-22
Date: March 28, 2022
From: Stan Karwowski
Director, Finance & Treasurer
Subject: 2022 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
-File: A-2000-001
Recommendation:
That Report FIN 05-22 of the Director, Finance & Treasurer regarding the exclusion of certain
expenses from the 2022 Budget be adopted in accordance with the provisions of Ontario
Regulation 284/09 of the Municipal Act, 2001.
Executive Summary: Under Ontario Regulation 284/09, municipalities are required to
report on whether amortization expenses, post-employment benefits and other expenses are
included in their annual Current Budget. This Regulation allows a municipality to exclude
estimated expenses for these items from the 20 22 annual Budget, however, the municipality is
required to report on the financial effects. The required reporting provides a reconciliation
between the budget preparation method (cash flow) and the Public Sector Accounting Board
(PSAB) standards for financial statement reporting purposes . Adoption of this report by Council
fulfills the reporting requirements of the Regulation.
Financial Implications: There is no financial impact from the exclusion of these expenses
as the annual Budget is prepared on a cash flow basis. This document provides an accounting
reconciliation between the two reporting methods employed in the annual Current and Capital
Budgets and the 2022 Audited Financial Statements.
Discussion: Ontario Regulation 284/09 under the Municipal Act, 2001, S.O. 2001, C. 25
as amended, allows a municipality to exclude expenses from the 202 2 Budget for the
following:
amortization expenses
post-employment benefit expenses
Since 2009, changes by the Public Sector Accounting Board (PSAB) require municipalities to
report Tangible Capital Assets (TCA) and record TCA in the statement of financial position,
and amortize the asset over its useful life in the statement of operations. The new accounting
standards, however, do not require budgets to be prepared on the same basis. The City of
Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis,
which provides a clear and concise understanding of critical budget information.
- 127 -
FIN 05-22 March 28, 2022
Subject: 2022 Current Budget and Financial Statements Page 2
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
The annual budget process is an important municipal exercise that considers plans for the
current and future activities of the City. One of the main outcomes of this process is to set the
tax rate which Council is asked to approve. The tax rate is determined by the cash basis of
accounting and does not include PSAB repo rting requirements or accrual accounting and
accounting for non-financial assets and liabilities such as amortization (depreciation) and post -
employment benefits.
Ontario Regulation 284/09 requires municipalities to prepare a report regarding the excluded
expenses and adopt the report by resolution prior to the approval of the annual budget. The
report must contain the impact of the excluded expenses on the City's accumulated surplus.
The equity of a municipality is defined as “accumulated surplus”, which mainly consists of:
any operating fund surpluses
equity in Tangible Capital Assets
reserves and reserve funds
equity in Elexicon Corporation
capital funds
The City's accumulated surplus, which is largely comprised of equity in tangible capital assets,
as at December 31, 2020 was $442 million (based on draft 2020 F/S).
A.Amortization Expenses
Amortization expense (frequently referred to as depreciation) is defined as the annual expense
or use of an asset over its estimated useful life. The expense is calculated by allocating the
cost of the asset over its estimated useful life. For 2022, the estimated amortization expense is
$11.7 million, based upon net assets of $288.6 million, which will reduce the City's
accumulated surplus. However, offsetting amortization is $8.5 million in estimated additions to
tangible capital assets for 2022. The net impact of tangible capital asset adjustments will
result in a decrease of approximately $3.2 million to the City's accumulated surplus.
B.Post-Employment Benefit Expense
Post-employment benefit expense represents the change in the accrued benefit liability for
both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since
the City is self-insured for the purpose of workplace injury claims, it also represents the
accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not
require liabilities associated with these benefits to be fully funded, however, actuarial reviews
are conducted to estimate these unfunded liabilities. The projected increase in the post-
employment benefits liability is estimated to reduce the City's accumulated surplus by
approximately $856,810 for 2022.
- 128 -
FIN 05-22 March 28, 2022
Subject: 2022 Current Budget and Financial Statements Page 3
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
C. Transfers To/From Reserves and Reserve Funds
The Current Budget, prepared using the cash method, includes transfers to/from reserves and
reserve funds and is not considered an expense under the accrual method accounting. In
2022, the net transfers to/from reserves and reserve funds is $2.3 million, which will increase
the City’s accumulated surplus by the same amount.
D. Debt Principal Repayment
The Current Budget also includes a provision for the annual repayment of debt including both
interest and principal. Under the accrual method, debt principal repaym ents are a repayment of
a long-term liability and not an expense. The debt principal repayments are for internal loans
and external debentured debt held at the Region of Durham . The estimated debt principal
repayment in 2022 is $3.2 million, which will increase the City's accumulated surplus by the
same amount.
E. Financial Summary
The estimated change in the accumulated surplus of the City for 2022 resulting from the net
exclusion of these expenses from the budget is summarized below.
PSAB Additions to 2022 Budget (Reduces Surplus)
Amortization ($11,682,950)
Post-Employment Benefits (856,810)
Total PSAB Additions ($12,539,760)
PSAB Reduction to 2022 Budget (Increases Surplus)
Tangible Capital Asset Acquisition $8,513,100
Net Transfers To/From Reserves and Reserve 2,258,763
Funds
Debt Principal Payments 3,190,631
Total PSAB Reductions $13,962,494
Net Increase in Accumulated Surplus $1,422,734
The changes to accounting and reporting requirements under PSAB are a financial accounting
treatment only and do not affect operating surpluses. This difference is one of financial
statement presentation only.
- 129 -
FIN 05-22 March 28, 2022
Subject: 2022 Current Budget and Financial Statements Page 4
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Prepared By: Approved/Endorsed By:
James Halsall Stan Karwowski
Division Head, Finance Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
- 130 -
Report to Council
Report Number: FIN 06-22
Date: March 28, 2022
From: Stan Karwowski Director, Finance & Treasurer
Subject: 2022 Current & Capital Budget -File: A-2000-001
Recommendation:
1.That Report FIN 06-22 of the Director, Finance & Treasurer be approved;
2.That the following budget recommendations be approved;
(a)That the 2022 Current Budget expenditure for personnel costs, consisting ofsalaries and wages (Account 1100), overtime (Account 1200) and employercontributions (Account 1400), excluding Cost Centres 2712 and 2293, in thetotal amount of $65,578,990 be approved; and
i)That the 2022 Current Budget for Cost Centre 2712 (Programs)expenditure for personnel costs, consisting of salaries and wages(Account 1100), overtime (Account 1200) and employer contributions(Account 1400) in the total amount of $1,827,449 be approved; and
(ii)That the 2022 Current Budget for Cost Centre 2293 (Animal Services)expenditure for personnel costs, consisting of salaries and wages(Account 1100), overtime (Account 1200) and employer contributions(Account 1400) in the total amount of $539,202 be approved;
b)That the 2022 General Government Budget for grant expenditures, excludingthe Community Grant to PARA Marine Search & Rescue, in the total amountof $252,983 be approved;
c)That the 2022 Community Grant to PARA Marine Search & Rescue in thetotal amount of $6,000 be approved;
d)That the 2022 Gross Current Budget expenditures for City purposes in theamount of $61,152,284 (excluding personnel costs and grant expenditures)less estimated current revenues of $61,094,056 (City revenues of$50,443,456 plus $8,250,000 for estimated casino gaming revenue,$1,900,600 for assessment growth plus supplementary taxes of $500,000),less COVID-19 Recovery Funding of $1,598,618 and net transfer from theRate Stabilization Reserve of $1,500,000 for City operations be approved;
e)That the $8,250,000 in estimated casino gaming revenues be transferred tothe established Casino Reserve (7067);
- 131 -
Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 2
f)That the Capital from Current expenditure in the amount of $639,000 fundedfrom property taxes be approved; and
g)That the total final City levy under paragraphs 2. a), b), c), d) and e) above,plus the hiring of four additional firefighters ($130,000) for the Seaton firestation that results in a total final levy of $74,183,234 being an increase ofapproximately 1.79 percent over the 2021 Budget, be approved;
3.That the 2022 Capital Budget for the City of Pickering with a Gross Expenditure of$46,584,454 be adopted as presented:
a)That the following capital financing sources be approved as presented inthe 2022 Capital Budget:
Transfer from Current Fund to Capital Fund $639,000
Transfers from Reserves:
-City Share Dev. Charges (7022)7,983,262 -Rate Stabilization Reserve (7021)3,888,322 -Vehicle Replacement (7040)-Major Equipment Reserve (7062)1,536,000 687,000 -Capital Replacement (7001)331,000 -Tennis Court Reserve (7061)135,000 -Rec. Complex Arena Surcharge (7036)114,000 -Public Art Reserve (7068)95,000 -Fence Reserve (7057)180,000 -Dunbarton Pool Surcharge (7032)20,000
Transfers from Reserve Funds:
-Development Charges (7601 – 7630)12,815,328 -Federal Gas Tax (7505)4,460,995 -Parkland (7502)1,857,942 -Animal Shelter (7706)1,200,000 -Stormwater Management (7710)1,170,000 -Third Party Contribution (7501)397,500 -Roads & Bridges (7709)106,110 -Seaton Land Group FIA (7713)46,100
Debt – 5 yr 371,000 Debt – 15 yr 1,200,000 DC Debt – 15 yr 6,004,000 Donations 27,500 Federal Grant – TBD 560,000 Canada Community Revitalization Fund Grant Museums Assistance Program Grant 90,500 10,000 Ontario Trillium Foundation Grant 386,000
- 132 -
Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 3
Transit & Infrastructure Grant 93,890 Inclusive Communities 2022 – 2023 Grant 60,000 Provincial Streamline Development Approval Grant 48,000 Provincial Grant – TBD 40,000 Provincial Budget Grant 31,005 Total $46,584,454
b)That total external debt financed by property taxes and developmentcharges of $7,575,000 for the projects identified in the 2022 Capital Budget,and as indicated in this report, in the amount of $371,000 for a period not toexceed 5 years and $7,204,000 for a period not to exceed 15 years beapproved;
c)That projects identified in the 2022 Capital Budget as being financedthrough the issuance of debt be subject to additional, specific approval ofthe expenditure and the financing by Council;
d)That Council authorize the creation of the Balloon Payment Reserve;
e)That any debt repayment, interest or financing provisions contained in theannual Current Operating Budget not used in the current year’s paymentsrequirements may, at the discretion of the Director, Finance & Treasurer, beused to apply towards additional principal repayment, outstanding loans,debt charges or to reduce debt or internal loans not issued or transfer fundsto the balloon payment reserve;
f)That all Capital expenditures or portions thereof approved in the 2022Capital Budget to be financed through the issuance of debt may, at thediscretion of the Director, Finance & Treasurer, be financed through internalloans, current or capital funds or a combination thereof;
g)That the Director, Finance & Treasurer be authorized to make draws fromReserve and Reserve Funds for projects included in the approved CapitalBudget up to the amount approved; and
h)That the Director, Finance & Treasurer be authorized at his discretion toapply any excess funds obtained through the issuance of debentures asprovided for under Section 413 of the Municipal Act, 2001 as amended;
4.That the Director, Finance & Treasurer be authorized to transfer:
a)Any surplus current operating funds at year-end in excess of approximately$125,000 be allocated in the following manner: the first $70,000 beallocated to the Elected Officials Life Insurance Reserve and the remainingsurplus be allocated in the following ratio: 25 percent to the RateStabilization Reserve (7021); 20 percent to the Facilities Reserve (7055); 5percent to the Artwork Reserve (7066) and 50 percent to the City Share DCProjects Reserve (7022);
- 133 -
Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 4
b)Any surplus funds from the Emergency Operational Capital Needs Account(2901.0000.0000) to the Facilities Reserve; and
c)The revenue from the sale of used vehicles recorded in account(1593.0001.0000) to the Vehicle Replacement Reserve (7040);
5.That the Director, Finance & Treasurer be authorized to make any changes orundertake any actions necessary including: adjusting the budget plan to meetprovincial COVID-19 reporting requirements while maintaining the approved levy;to accommodate any labour relations settlements including adjusting thePersonnel related accounts and that any revenue shortfall as a result of aProvincial tax policy change be adjusted through the 2022 final tax rates;
6.That the Director, Finance & Treasurer be authorized to use any underexpenditures from projects funded from Reserves or Reserve Funds to fund overexpenditures for approved projects funded from the same source(s) and anyunfinanced capital be funded from a transfer from reserves or reserve funds;
7.That the Director, Finance & Treasurer be authorized at his discretion to fundProperty Tax Write-offs account (2134.0000.000) that exceed the budget provisiondue to assessment appeals that translates into a deficit position for the corporationand this shortfall be funded from a transfer from the Assessment Appeal Reserve(7011) and if this reserve is depleted then the shortfall be funded from the RateStabilization Reserve (7021) and that any shortfall from Payment-in-LieuEducation Share revenue estimates be funded from a transfer from the RateStabilization Reserve (7021);
8.That the Director, Finance & Treasurer be authorized to revise the funding ratio’sfor development charge funded projects where applicable to reflect Council’sadoption of the 2022 Development Charges Background Study and CommunityBenefits Charge Study and where applicable and/or where financial beneficial tothe City, the Treasurer be authorized to change the DC funding of capital projectsfor CBC funding that results in the City funding share being decreased;
9.That the Director, Finance & Treasurer be authorized at his discretion to close anycurrent and completed prior year’s capital expenditure accounts and to first applyany excess funding from property taxes to any over expenditure in other accountsand to secondly transfer any remaining excess funding back to the originalsources of funds;
10.That the Director, Finance & Treasurer be authorized to adjust the per kilometertravel expense reimbursement rate (last increased in 2020) with an effective dateof April 4, 2022, from 0.59 cents per kilometre to 0.61 cents per kilometre for thefirst 5,000 kilometres and from 0.53 cents per kilometre to 0.55 cents per kilometrefor travel beyond 5,000 kilometres;
11.That Council approve in accordance with the City's Purchasing Policy Section 09,that the City Clerk be authorized to sole source services from Datafix (Comprint
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Systems Incorporated), the City’s Voters’ List management provider, in the amount of $20,300 (net HST), and Vernon Technology Solutions for hardware and technology requirements in the amount of $18,000 (net HST) for the 2022 Municipal Election;
12.That the Director, Finance & Treasurer be authorized to apply for all grantapplications based on the 2022 Capital & Current Budget and prior year’s capitalprojects that have not started and that Council endorse all future applications thatmeet senior government grant criteria and that staff report back to Council at thenext possible meeting regarding which grants staff have applied to;
13.That the Director, Finance & Treasurer be authorized at his discretion to close anycapital or consulting account expenditure and corresponding revenue source thatis over three years from the original purchase order date of issuance;
14.That the Director, Finance & Treasurer be authorized at his discretion to refinanceany capital expenditures that failed to meet the Federal Gas Tax reporting criteriafrom other sources including transfers of funds from reserves and reserve funds;
15.That the Director, Finance & Treasurer be authorized to:
a)Undertake transactions in the spot or forward (12 months or less) currencymarkets in order to effect United States dollar denominated expenditures inthe Current or Capital Budgets;
b)Sign leases or rental agreements (including summer rentals) on the City’sbehalf for the provision of vehicles or equipment required for temporary useduring periods of equipment breakdown or repair or during periods ofincreased need (e.g. inclement weather);
c)Restate the 2022 Current Operating, User Fees and Capital Budgets toreflect: (i) any Council changes made at the March 28 Council meeting; (ii)any reorganization or personnel account changes (salary, benefits andovertime), (iii) reclassifications that result from salary increases ornegotiated labour settlements; and
d)To process budget transfers during the fiscal year which do not change theoverall approved property tax levy;
16.That Council waive the Purchasing Policy where the estimated vehicle repair costis below $30,000 (HST excluded) for all fleet vehicles and off road vehicleequipment in 2022;
17.That the Director, Finance & Treasurer be authorized to implement a Property TaxDeferral Program for the residential property tax class based on the followingprinciples:
a)Property taxes had to be in good standing on or before January 30, 2022;
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b)Residential property owners that pay their property taxes through theirmortgage payments are not eligible for this program;
c)Property tax payments are deferred for the three remaining installments(April, June and September or as adjusted by Council) with the interest freeperiod ending on October 28, 2022; and
d)To be eligible for the property tax deferral program, the applicant has todemonstrate financial hardship due to the pandemic either through loss ofpay/employment or substantial reduction in hours and earnings throughsupporting documentation;
18.That Council approve in accordance with the City's Purchasing Policy sections09.01 and 09.03 d), whereby the extension or reinstatement of an existing contractwould prove most cost effective or beneficial and that Neptune Security ServicesInc. (Neptune) be retained to provide concrete sidewalk and curb repair servicesas a continuation of services provided in 2021 under Tender T2021-3, in order tocomplete outstanding work and the value of the work not to exceed $40,000 (NetHST);
19.That the Director, Finance & Treasurer be authorized at his discretion to drawfrom the Winter Control Reserve to fund any Current Budget deficit as a result ofhigher than budget winter control costs;
20.That Council approve the continuing engagement of the firm of Watson &Associates Economists Ltd. to be used for the Five Year Capital & OperatingFinancial Plan; for the engagement of the Development Charge Background Studyand new Community Benefit Charge Study, issues related to the City, Seatonand/or Duffin Heights and any other DC related matters;
21.That Council approve the continuing engagement of the following firms: NixonPoole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax EquityConsultants for any studies related to the reassessment or other property taxissues and to protect the property tax base by defending assessment appealsthrough proactive assessment base management;
22.That Council approve the award of professional services in accordance with theCity's Purchasing Policy Item 10.03 (c) to Public Sector Digest Inc. for thedevelopment and delivery of an Asset Management Strategy as required byOntario Regulation 588 (2021) in the amount of a maximum of $63,000 (net HST);
23.That Council approve additional funds in the amount of $50,000 plus HST, to befunded by a transfer from the Parkland Reserve Fund, to be added to projectC10305.2109 Walkway Reconstruction Design & Approvals, for the walkwaybetween Elvira Court and Bruce Handscomb Memorial Park, and that anadjustment to Purchase Order 701009 issued to TRCA for the required amount tocomplete the required studies, detailed design, and permitting review andapproval be approved;
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24.That the Director, Finance & Treasurer be authorized to review the City’s Reserveand Reserve Funds from the perspective of maximizing financial efficiency andflexibility related to the next term as it pertains to the funding of capital projectsand that the Director be authorized to transfer funds, close reserves and orrename reserves;
25.That Council approve the annual transfer of funds from the WSIB Reserve whenits year-end balance is greater than $4.0 million, and that these excess funds betransferred to the WSIB Excess Indemnity Reserve Fund;
26.That the Director, Finance & Treasurer be authorized to initiate any additionalassessment appeals necessary to protect the assessment base of the City;
27.That the Director, Finance & Treasurer be authorized at his discretion to transferany green energy rebates and revenue associated with the Claremont solar roofrental project account (1530.2501.0000) and other incentives and rebates account(2501.9993.0000) to the Reserve for Sustainable Initiatives;
28.That Council amend the Community Grant policy as follows:
a)That the grant application deadline date for the 2023 Community GrantProgram be October 28, 2022 to give community groups sufficient time tocomplete their applications;
29.That any unused funds in excess of $1,000 for accessibility capital projects (6183)be transferred to the Reserve for Accessibility Initiatives (7053);
30.That Council approve an additional $50,000 for mechanical harvesting of EurasianWater-Milfoil weeds in Frenchman’s Bay to the 2022 Current Budget to be fundedfrom the Rate Stabilization Reserve (7021);
31.That any unspent 2022 Ontario Land Tribunal (OLT) funds budgeted underGeneral Government consulting account (2126.2392) be transferred to the TennisCourt Reserve (7061);
32.That Council approve the 2022 Low Income Seniors & Persons with Disabilitiesgrant amount to be increased from $450 to $525 per household;
33.That Council approve, beginning in 2023, that future increases for the Low IncomeSeniors & Persons with Disabilities Grant be increased by the prior year’s budgetlevy increase and rounded up to the nearest five dollar increment;
34.That Council pass the attached General Municipal Fees and Charges By-law andincorporate the user fee schedule into the 2022 Current Budget:
a)That Council approve revising “Schedule B – Fees Payable for BuildingPermits” of the Building By-law with the Building Permit fees listed in the2022 User Fee Schedule;
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35.That Council approve the change in funding for the Whitevale Master DrainagePlan Implementation – Construction capital project (C10570.1807) as follows:
Funding Source Account
Number
Original Approved
Amount ($)
Revised
Amount ($) Rate Stabilization 7021 2,119,643 173,904 Reserve Fund – OCIF Grant 7711 880,357 2,826,096
36.That Council approve the cancellation of the following previously approved Capitalprojects:
a)DPW Park – Overflow Parking Lot Construction (C10320.2005) - $450,000b)Pickering Municipal Broadband (C10405.2106) - $200,000c)Digital Conversion of Analog Cameras (Phase 2) (C10405.2105) - $47,000
37.That Council approve $100,000 for a Facilities Renewal Plan to be added to the2022 Current Budget, of which $39,140 is to be funded from the DC StudiesReserve Fund (7601) and $60,860 is to be funded from City Share DC Reserve(7022);
38.That Council approve an additional $10,000 for the rover pothole detection pilotproject to the 2022 Current Budget to be funded from the Rate StabilizationReserve (7021); and
39. That the appropriate City of Pickering officials be authorized take the necessaryactions as indicated in this report.
Executive Summary: This report contains a summary of the 2022 Current and Capital Budgets and a discussion of the recommendations. Staff have worked hard to ensure that the 2022 Budget is respectful of each dollar contributed by taxpayers, reinvesting those revenues back into our infrastructure and the many services the City provides to our residents. The big differences between municipal government and federal and provincial governments are the number of revenue streams that fund their budgets and the impact on residents. Municipal governments have limited revenue, consisting primarily of property taxes and service fees, such as for recreation, by-law and planning. The 2022 Budget strikes a balance between providing the level and types of services that residents expect and ensuring affordability for all residents.
The 2022 Budget builds upon the success of the 2021 Budget and continues to be a good news story. It keeps property taxes affordable and provides the following benefits to our residents and community:
•Funding for Digital Readiness Assessment & Service Modernization Strategy.
•Increase in seniors property tax grant from $375 to $525.
•Major 2022 Capital Projects: construction of a new animal shelter ($8.8 million).Walnut Lane Extension design and construction ($6.6 million), Sandy Beach Road
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reconstruction (5.2 million) and various asphalt resurfacing and road reconstruction projects ($4.5 million).
•Funding for new Corporate Strategic Plan & Five Year Capital & Operating Plan.
•Dedicated waterfront parking enforcement for the paid waterfront parking program.
•Funding for accessible upgrades to playground equipment in select playgrounds.
•Funding of $50,000 for mechanical harvesting of Eurasian Water-Milfoil weeds inFrenchman’s Bay.
•An increase of 4 positions for front line firefighting staff (Seaton).
•Funding to introduce three new additional outdoor ice rinks in Pickering.
Financial Implications: The 2022 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 1.79 percent (City Share Only) over last year which translates into a 0.547 percent increase in the City’s share of the
total property tax bill.
This increase, when combined with the Region and the School Boards increase, results in an average increase of 1.98 percent on the total property tax bill.
Discussion: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2022 Current and Capital Budgets for the City of Pickering.
Explanation of Key Recommendations
Creation of a Balloon Payment Reserve – Recommendation 3 d)
When the City uses external debt as a financing source, there have been situations where the debt repayment schedule has included a large payment at the end of the term to cover the remaining debt principal. This large payment is referred to as a “balloon payment”. The advantage of the balloon payment is that the annual principal and interest payments are lower until the last payment. In 2021, the City made a balloon payment in the amount of $674,000. In the past, some balloon payments were as large as $1.5 million. In these situations, the City had the option to refinance the balloon payment amount over additional years and the City exercised this option.
The Treasurer is recommending that the City establish a “Balloon Payment Reserve” for the specific purpose of accumulating funds to meet the future obligations of these large payments. Excess interest costs would be transferred to this reserve so that any large future payments would be funded by this reserve eliminating possible large funding requirements related to the balloon payments. In addition, by employing this strategy, the City is creating additional debt capacity in contrast to refinancing the balloon payment.
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Sole Source Services from Datafix (Comprint Systems Incorporated) –
Recommendation 11
Datafix is the City’s Voters’ List Management Provider for municipal elections. Datafix has an ongoing contract with the City and fees are paid annually to keep the service active in between elections. In an election year, additional modules become available to aid the City Clerk in the administration of the municipal election. These modules provide services to election workers, voters, and candidates, providing for more effective administration and communication of pertinent election information. The services include the ability for voters to check if they are on the City’s Voters’ List, edit or add their information to the List, and find voting locations that are most convenient based on their geographic location. In addition to voter services, a module specific to the management of candidates provides the ability to communicate with candidates through the portal and provide the Voters’ List in an electronic format to be used during their election campaign. As these services can only be provided by Datafix, as the Voters’ List management provider, staff are seeking the ability to sole source for these additional services at a cost of $20,300 (net HST).
The City will be offering internet voting for the entire voting period beginning on October 17 and concluding on October 24, 2022. Additionally, the City will offer a paper ballot option on Voting Day only using vote tabulators and a live Voters’ List providing a vote anywhere experience for electors. To give effect to a live Voters’ List, rental laptops are required to be used by election officials to cross a voter off the Voters’ List in real time. Laptops are also needed by election officials who are adding or editing an elector’s information on the Voters’ List at the voter centres. In additional to the laptops needed for the Voters’ List, laptops and tablets will also be set up in the Voter Assistance Centres to aid electors who may not have access to the necessary technology or if they require assistance to vote using internet voting. Vernon Technologies was used in 2018 as the hardware provider for rented laptops and tablets and provided reliable machines and service and therefore staff are seeking the ability to sole source for these services again in 2022 at a cost of $21,000 (net HST).
Council Authority To Apply for All Possible Grants (Current & Capital) –
Recommendation 12
There are basically two types of grants: regular and unpredictable grant opportunities. Every year, City staff apply for numerous operating grants such as “Cultural Tourism Strategy” and “Community Museum Operating Grant”. These grants help fund, to some degree, the operating costs related to their respective current budgets. The unpredictability of the grant process usually applies to capital grants.
Historically, both senior levels of government (Federal & Provincial) announce capital grant funding opportunities usually through their budget day announcements, and the information included in the “Budget Background Papers” is usually sparse regarding project criteria and application timelines. After a budget day announcement, you could be waiting several weeks and or months before the formal application process is initiated by the senior government level.
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Recommendation 12 is seeking Council authority and approval to submit a grant application, where a senior level of government has announced a grant opportunity with a short term application deadline or due to a summer recess, thereby making the scheduling of a Council meeting to seek Council’s endorsement of the project a significant challenge. Included in the recommendation is the direction that staff report back to Council at the next available Council meeting regarding the capital and/or current grant(s) that was applied for.
Property Tax Deferral Process – Recommendation 17
The Director of Finance & Treasurer is seeking Council approval to implement a residential property tax deferral program based on the principles in the recommendation. Applicants of the program, will be required to demonstrate and provide supporting documentation of financial hardship incurred as a result of COVID-19 in one or more categories: suspension of pay and/or loss of pay. Staff will consider the following documentation as proof of a decrease of income: Record of Employment or ROE; lay-off notice; termination letter; letter from employer; and, evidence of receiving benefits under a senior level of government. It should be noted that if any of the applicant information is incorrect or inaccurate, the taxpayer will be removed from the program and penalty will be retroactively applied.
If Council approves the recommendation, then staff will promote the program through various communication channels such as property tax brochure (final), community page ad and through the City Website. Staff would also seek Council’s assistance by referencing this program through their regular communication channels with their residents.
Single Source Services for Completion of Concrete Sidewalk & Curb Repairs to
Neptune Security Services Inc. – Recommendation 18
City staff issued the tender for concrete sidewalk and curb repair program, on September 24, 2021, with work starting November 1 and continuing to December 20, 2021. The contractor was able to invoice a total of $199,337.27, or approximately 86 percent of the tender value. Neptune’s job performance as reviewed by City staff is satisfactory. The existing Purchase Order 4500000161 for last year’s work is still open, and the contractor still has restoration work to be completed and therefore they would be able to complete the work once weather is suitable. This recommendation would complete the 2021 project list for those residents still outstanding, and provide a seamless continuation of service. There are sufficient funds proposed in the 2022 Current Budget to cover the expenditure
Walkway Reconstruction Between Elvira Court and Bruce Handscomb Memorial
Park – Recommendation 23
In 2021, contract was awarded to TRCA to complete assessments, studies and detailed design for the reconstruction of the walkway between Elvira Court and Bruce Handscomb Memorial Park. Based on findings during the baseline data collection, additional work is required to further inform the design and achieve all clearances. The work to be
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completed includes an archaeology assessment, an ecology study, DFO/MECP reviews and consultations, and TRCA permit review and issuance. This work must be completed prior to completion of the final detailed design. TRCA has indicated that approximately $41,000 plus HST is required to complete the assignment. Staff is recommending that an additional $50,000 be approved to the project cost to cover the for mentioned work, any unforeseen work, and a contingency. It is recommended that the additional amount of $50,000 be financed through a transfer from the Parkland Reserve Fund, which is the source of funds used for the initial assignment.
Review and Revise Reserve/Reserve Funds – Recommendation 24
There are currently two initiatives funded in the 2022 Budget related to strategic initiatives for the “next term of office”. These initiatives are: Corporate Strategic Plan and Five Year Capital and Operating Plan. Recommendation 25 is connected to these two initiatives as the City’s reserve and reserve funds are linked to the corporation’s financial strategy and/or five year plan. It should be noted, that through this financial exercise, the total dollar value that the City has invested in its reserve/reserve funds will not change, however, some of the reserves may be collapsed, repurposed or have additional funds transferred providing greater financial flexibility. To put another way, this financial review is helping the financial foundation of the corporation for the next term. In the 2022 budget document, in the General Government Expenditure section (page 145), the City makes an annual contribution to seven reserves that are related to the recreation area. As part of this exercise, perhaps it would be better if we have collapsed all seven reserves into one reserve that would result in having greater flexibility to fund future capital projects.
Additional Funding for the Elimination of the Eurasion Water-Milfoil Weeds –
Recommendation 30
At this time, the operational work plan regarding the removal of the “Weeds” still needs to be finalized. Recommendation 30 provides additional funding to meet the project’s goal. In the unlikely situation that the funding is insufficient, the Director Finance & Treasurer would then fund the additional costs up to $25,000 from the contingency account.
2022 OCIF Allocation – Recommendation 35
The approved 2021 Capital Budget included $3 million in funding for the Whitevale Master Drainage Plan Implementation - Construction capital project. Financing for this project was to be $2,119,643 from the Rate Stabilization Reserve and $880,357 in grant funding from the Ontario Community Infrastructure Fund (OCIF). In late December 2021, the City was advised of its’ 2022 OCIF allocation in the amount of $1,945,739. This budget recommendation increases the OCIF funding amount for the Whitevale Master Drainage Plan Implementation - Construction capital project from $880,357 to $2,826,096, as the City’s total 2022 OCIF allocation is being applied towards this capital. project. As a result, less funding from the Rate Stabilization Reserve is require for this project and will be reduced from $2,229,643 to $173,904.
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Facilities Renewal Plan – Recommendation 37
The City’s 2017 DC Background Study, updated in 2019, included provision for a Facilities Renewal Study to examine the overall condition of existing building stock. The intent is to determine which buildings are approaching end of life and to develop strategic options and recommendations for their eventual renewal, replacement or decommissioning. Long term planning is critical to ensure that needed space and proper amenities are available to meet the City’s growing programming and service delivery needs, and feeds into broader discussions regarding goals set by the City’s Official Plan, Parks & Recreation Master Plan, Corporate Energy Management Plan, and other relevant guiding documents. The study must be completed in 2022 as its conclusions will be essential input for long term capital planning, ultimately informing the City’s new corporate strategic plan, which are both also intended to be developed over the course of this year. Approximately 40 percent of the study’s cost is recoverable from development charges.
A $10,000 Investment for Pothole (AI) Software – Recommendation 38
Recommendation 38 is seeking Council approval to purchase new artificial intelligence software called Rover, which uses a windshield mounted smartphone camera scan and detects potholes in real-time. This software will assist City staff in finding potholes and other road deficiencies automatically as patrol vehicles drive and inspect City roads. Any detected incidents are then uploaded to the cloud and become accessible immediately, providing City staff with real-time actionable data on road conditions. The selected software has built in privacy features that will automatically blur any license plates, faces and other personal information. There are several Canadian municipalities that are planning to install the software. The advantage of the software is that it increases the efficiency of both City staff (by reducing the number of stops during patrols) and road repairs scheduling.
2022 Current Budget
At the March 17, 2022 Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 1.79 percent, which was accepted by the Executive Committee. Based on an average assessment of $612,000, the 1.79 percent increase will result in an average increase of approximately $36.17 per year or 70 cents per week for the average single detached dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents (such as park or road maintenance) are not paid for as the services are used or received. For this reason, many residents may not be aware of the costs associated with the vast array of services offered by the City. Attachment 5 shows a breakdown of the average daily cost of the City’s municipal services (based on the average assessed value of a single detached dwelling - $612,000).
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Tax Increase Summary
The 1.79 percent City share tax increase translates into an increase of 0.547 percent on the total residential tax bill. The 1.79 percent levy increase compares favourably to other municipalities, especially given that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over nineteen years (1998 up to 2017) and has experienced relatively low assessment growth for many years. Adding the Region’s (2.60%) tax increase and Pickering’s (1.79%) and the School Board’s estimated 0 percent increase, the total increase for the average residential ratepayer will be approximately 1.98 percent.
In 2000, Pickering Council approved a zero percent levy increase and since then, budget levy increases have ranged from 9.8 to 1.45 percent.
Chart One
Budget Levy Increases 2001 to 2021
For the last few years, the levy increase has been under 3.0 percent. The average increase for the current term of Council (2018-2022) is 2.18 percent which is below the average for the last few terms.
The table below provides a summary of the financial impact of the proposed 2022 tax levy increase based on various assessed values.
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Financial Impact of Budget Increase
City Share Only
Residential Assessment $100,000 $530,000 $612,000 $900,000
Increase (Over 2021) $5.91 $31.32 $36.17 $53.19
Chart Two
Impact of Budget Levy Increases on Total Residential Property Tax Bill
Durham Region 1.437
City .547%
1.98%
Combined Increase
For 2022, Pickering’s levy increase was below Durham Region’s.
No reassessment for 2022
The good news for Pickering residents is that there is no reassessment for 2022. (The reassessment is being deferred to 2024.) In a two tier municipal government structure, there is always going to be property tax reassessment shifts among municipalities. With Pickering’s location bordering Toronto, the real estate property values have historically increased at a higher rate than those municipalities who are located further away from Toronto. In the past, an uneven increase in property values has resulted in property tax shifts among lower tier municipalities. On the front page of the Final Residential Property Tax Bill, on the bottom left corner, is a schedule entitled “Explanation of Tax changes from 2020 to 2021”. This schedule includes a line called Tax change due to Reassessment and for 2022 and this line should be zero for this year.
Risk Analysis
As one looks forward, it is extremely difficult to project future year budget requirements with a high level of certainty. The most significant uncertainty remains the ongoing financial impacts from the COVID-19 pandemic. There remains a significant risk that expenditures and revenues may take a longer period to return to historical levels. In some cases, COVID-19 related impacts might cause certain services to establish a new normal resulting in corresponding budget increases in future years.
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At its core, a municipal budget is a projection of inflow and outflows for the year. Due to the timing of the budget preparation and approval, projections need to be made with less than complete information. Additionally, these projections need to take into account future events and circumstances, which are often out of the control of the municipality.
A.There is approximately $2.1 billion in outstanding assessment appeals for thecommercial and industrial property tax class for the City. These are multi-yearappeals that range from 2013 up to 2021. These appeals are mostly for largecommercial and industrial properties with complex valuations that often haveinterests from multiple parties. The appeal schedules are set by the AssessmentReview Board (ARB) and the appeals can take years to resolve.
B.Fuel related costs have been extremely volatile over the last few years andespecially over the last few weeks. While average fuel prices decreased slightly in2020 because of COVID-19, they have increased by approximately 33 percent in2021 plus we are experiencing further increases for the first two months of the year.For this reason, the 2022 budget reflects an increase of $250,000 for fuel costs.
C.General inflationary pressures continue to increase as the economy continues toimprove. Consumer prices in Canada have risen at their fastest rate in 18 years withthe Ontario inflation rate reaching 5.9 percent. The end result is that the City’s“buying power” may become diminished during the year resulting in the need to relyon reserves to cover higher than expected purchasing costs. To help reduce theinflation fire, it is expected that the Bank of Canada will begin to hike interest rates.While hiking interest rates to cool off the economy and reduce inflation is a positivestep, it will result in possible higher borrowing costs for the City.
2022 Challenges and Opportunities
Development Charge and Community Benefit Studies
In the Finance Department 2022 budget, there is funding for $80,000 to complete the Development Charge (DC) and Community Benefits Charge (CBC) Studies. City staff have started this process in the fall of 2021. The DC and CBC studies are funded 100 percent from the Development Charges Reserve Fund.
The City has to complete both “Studies” by September 18, 2022 as per the Provincial legislation. The City needs to complete both “Studies” in order to allow the City to collect DC fees and to start collecting the new revenue source of CBC fees. The current work plan strategy is to have Council approve both “Studies” By-law by the end of June 2022. Members of Council should be aware, that there is a possibility that the DC funding
percentages for the various City Centre project components may either increase or
decrease as a result of the updating of the DC Background Study.
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Seaton Fire Hall Staffing and 2023 PreBudget Approval
The 2022 budget includes the hiring of four additional fire fighters for the Seaton firehall. As a result, the fire hall staffing level is at 16 positions. The required staffing complement for this fire hall is 20 positions. Therefore, at the first regular Council meeting in December 2022, the Fire chief will bring forward a report requesting pre-budget approval to hire four additional staff with a February 1, 2023 start date.
Elexicon Revenues 2022
Elexicon revenues consists of two components: interest income from promissory notes and dividends. The City holds $25.069 million of Elexicon promissory notes that earn 4.13 percent. The 2022 budgeted interest income for these promissory notes is $1,035,350.
The City owns 27.88 percent of Elexicon. Last year, the City received $3,172,744 and this year the dividend projection is reduced by $546,587 to $2,626,157. The decrease in Elexicon dividends are being funded by the casino reserve.
2022 User Fees and Charges Schedule
Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City’s existing user fees through a specific by-law. This By-law has been updated as part of each year’s budget process. Other fees have been introduced for virtual programs due to the pandemic.
User Fees and Charges have been established so that those who benefit directly from programs and services contribute to the cost of the service. The City’s user fees and charges have been updated for 2022 to reflect such things as inflationary increases, adjustments to ensure greater cost recovery and updates based on comparable fees in neighbouring municipalities.
Asset Management
Maintaining public infrastructure in a state of good repair is a significant responsibility and cost for municipalities. Critical investments in our assets at the right time help extend the life of the assets and lower the overall cost of ownership while ensuring that the assets remain current and safe for public use. These assets are used to provide residents, businesses, employees and visitors access to services including transportation, recreation, culture and economic development and have a direct link on the quality of life for Pickering residents.
Every year, the City has been increasing its funding of reserves and reserve funds to ensure that it has the dollars available or required to purchase the replacement of the critical and core assets. For 2022, the Draft Budget as submitted to Council includes additional funding for the roads and bridges reserve fund; major equipment reserve and vehicle replacement reserve.
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Please find below a quick snapshot of select Durham Lakeshore municipalities measuring the consumption of their assets. A ratio of over 50 percent means that the City has consumed more than half of the asset’s life.
Asset Consumption Ratio
2015
(%)
2016
(%)
2017
(%)
2018
(%)
2019
(%)
2020
(%) Whitby 36.80 37.80 38.40 38.90 39.09 40.56 Clarington 38.00 38.80 40.00 40.69 40.92 41.99 Oshawa 39.10 39.90 40.60 42.45 44.08 44.04 Pickering 50.30 50.60 50..20 50.40 47.86 47.86
The Ministry of Municipal Affairs considers a ratio of 26 to 50 percent moderately new and 51 to 75 percent to be moderately old. As the above data indicates, the City is making progress on replacing its old assets. As the above ratio indicates, the City has consumed less than 50 percent of its assets.
2022 Tax Rates
As has been the case for the last few years, the 2022 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province.
2022 Capital Budget
This year the draft Capital Budget is $46.6 million. Major capital projects in 2022 include the construction of a new animal shelter ($8.8 million), Walnut Lane Extension design and construction (6.6 million), Sandy Beach Road reconstruction (5.2 million) and various asphalt resurfacing and road reconstruction projects (4.5 million).
Debt Capacity and Annual Repayment Limit (ARL)
Managing the debt capacity or dollar borrowing amount is important to the City due to the financial limitations imposed by the Province through the Annual Repayment Limit or (ARL). (The Municipal Act regulation permits a maximum of 25 percent of net operating revenues to be used to fund principal and interest charges for debt. A municipality can only exceed the 25 percent limit through prior approval from the Ontario Land Tribunal.
For Pickering, the net operating revenues consists of the following major items:
•property tax revenue
•user fees & charges
•fines, penalties & interest on taxes
•license fees, permit fees & rents
•gaming & casino revenues
- 148 -
Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 19
As stated above, every year the budget levy increases, the City’s annual repayment limit increases that in-turn results in a higher debt borrowing capacity or dollar amount. The City’s annual repayment limit for 2022, based on the prescribed calculation and using the City’s 2020 Financial Information Return (FIR) was $23.032 million. The proposed 2022 budgeted annual debt payments (interest and principal) is $6.035 million and therefore, the City had $17 million in unused debt payment capacity before hitting the 25 percent wall.
Since last October, there have been several factors that may have a negative impact on the City’s debt capacity which are: inflation, interest rates, and supply chain challenges. It’s no secret that the day-to-day living expenses have increased over the last year. Ontario inflation is running at 5.9 percent and these higher costs will probably be reflected in higher future capital project costs for the City. The City’s ARL is not directly linked to inflation. If future year’s debt financed capital projects have higher costs, the City has basically three options: it can accept a higher ARL percentage or it has to defer or reduce the size of debt financed capital projects.
Please find below a historical comparison of the City’s annual debt cost (that includes principal and interest) in relation to the ARL. The source of the data was the annual FIR, Schedule 81 for each respective year. The 2021 financial information is currently not available due to the fact the City is still processing its 2021 closing adjustments. As the chart below indicates, the City has been operating slightly below or around the 5 percent level of its debt limit and or debt capacity.
Chart Three
City’s Debt Capacity Measured Against the ARL Limit
0.00%
2.50%
5.00%
7.50%
10.00%
12.50%
15.00%
17.50%
20.00%
22.50%
25.00%
27.50%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
ARL City %Projection City Target
- 149 -
Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 20
It is estimated that for this year, the financial data should reflect an upward direction of the line slope due to Council’s approval of the following two major debt financed projects: Chestnut Hill Developments Recreation Complex Renovation and Seaton Fire Hall.
Debt Payments and Debt Financing of Capital Projects
The 2022 Current Budget includes $4.0 million of taxpayer funded debt charges (interest and principal), excluding the City Centre project. The taxpayer funded debt charges represent 5.2 percent of the 2022 property taxes levied. In other words, for every dollar collected 5 cents is applied to debt charges.
A high level summary of the City’s debt, excluding the City Centre project is presented below:
Debt Summary Millions ($)
2021 Debt External Debt Commitments $27.8 External DC Debt 15.6 Total 2021 Commitments $43.4
Add: 2022 Debt Commitments External Debt $7.6 Total Debt Commitments $51.0
The 2022 debt financed Capital Projects, are listed below.
External Debt and Internal Financing of Capital Projects
City of Pickering
5 and 15 Year Debt Financing
2022 Capital Budget
Capital Project Code Debt - 5 Years ($) Description 5340.2215 $371,000 Fire Station #2 Interior Renovation Total Five Year Debt $371,000
Capital Project Code Debt - 15 Years
($) Description
5340.2209 $1,200,000 Fire Pumper Rescue Replacement Total Fifteen Year Debt $1,200,000
Capital Project Code DC Debt - 15
Years ($) Description
5219.2201 $6,004,000 Animal Shelter Construction Total Fifteen Year - DC Debt $6,004,000
Total Debt Financed Projects $7,575,000
- 150 -
Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 21
Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset.
2023 – 2026 Capital Forecasts
The City’s 2023 – 2026 Capital Forecast outlines the City’s current financial plan. Provided below is a breakdown of the various funding sources related to the capital forecast.
Draft 2022 Capital Budget and 2023-2026 Capital Forecast ($M)
2022
Budget
Amount
2023-2026
Planned
Amount Total
%
Total
Funding Development Charges $12.8 $19.3 $32.1 6.6 Development Charges Debt 6.0 197.5 203.5 41.8 Debenture Financing 1.6 112.0 113.6 23.4 Other 1.4 2.6 4.0 .8 Reserve & Reserve Funds 19.7 81.5 101.2 20.8 Federal Gas Tax 4.5 20.9 25.4 5.2 Capital from Taxation .6 6.0 6.6 1.4 $46.6 $439.8 $486.4 100%
As shown above, the City is relying on a substantial level of development charge funding and debt financing for the City’s future capital needs. The debt amount can change over time with increasing contributions to reserves.
City staff are proposing to re-start the corporate strategic plan during the last quarter of this year with the goal of having the plan commence early in the new term to help guide the new Council’s priorities and a roadmap for Council decision making. As part of the process, a five year capital and operating plan will also be developed to ensure that the Council priorities are linked to a financial strategy. The end result may be a shift or revision to the above capital forecast.
2023 Draft Budget Documents
For the 2021 Budget, staff introduced the “Budget Summary Book” to provide Council a budget document that provides more information in contrast to “data”. The 2022 budget document reflects this same strategy. For the 2023 budget, the goal is to continue to move in this direction of providing information and explanations for budget changes through revised budget documents.
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Report FIN 06-22 March 28, 2022
Subject: 2022 Current and Capital Budget Page 22
Attachments:
1.By-law to Confirm General Fees and Charges 20222.Budget Presentation, March 17, 20223.Average Daily Cost of Municipal Services
Prepared By: Approved/Endorsed By:
James Halsall Stan Karwowski Division Head, Finance Director, Finance & Treasurer
Recommended for the consideration of Pickering City Council
Marisa Carpino, M.A. Chief Administrative Officer
Original Signed By: Original Signed By:
Original Signed By:
- 152 -
Attachment #1 to Report FIN 06-22
The Corporation of the City of Pickering
Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees
Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18; By-law 7679/19; By-law 7740-20 and 7823/21;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows:
1.Schedule “I” to By-law Number 6191/03, as amended, is hereby deleted andSchedule “I” attached hereto is substituted therefore.
By-law passed this 28th day of March, 2022.
__________________________________ David Ryan, Mayor
__________________________________ Susan Cassel, City Clerk
- 153 -
By-law No. 7918/22
Schedule I
-C:~o/-
PJ(KER]NG
Summary of Fees & Charges
2022
Disclaimer:
Finance Department
To be considered by Executive (Budget) Committee on March 17, 2022
and approved by Council on March 28, 2022
The following are a list of the current fees and charges in place in the City of Pickering at the
time of printing. These fees and charges are subject to review and change. Please contact
the appropriate City Department for the actual fees in place at any specific time, or if you
require any further information.
E.&O.E.
- 154 -
By-law & Animal Services
City of Pickering
Draft 2022 User Fees
Table of Contents
City Development Department -Building
City Development Department -Planning
Community Services
Development Services
Engineering Services
Finance Department
Fire Services Department
Legal Services
Legislative Services
Operations
Page
1
5
8
12
31
34
35
36
39
41
42
- 155 -
By-law and Animal Services
'
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Body Rub Licences
Owner -not operator $1,000.00/yr $1,000.00/yr N No Increase
Operator -not owner $250.00/yr $250.00/yr N No Increase
Owner/Operator $1,250.00/yr $1,250.00/yr N No Increase
Attendant $250.00/yr $250.00/yr N No Increase
Business Licences
Home Base Business $50.00/yr $50.00/yr N No Increase
Wrecking Yard $250.00/yr $250.00/yr N No Increase
Markets (<100 stalls) $200.00/day $200.00/day N No Increase
Markets {>99 stalls) $1,000.00/day $1,000.00/day N No Increase
Public Hall $10.00/yr $10.00/yr N No Increase
Temporarily keeping a prohibited $200.00/day $200.00/day N No Increase
animal
Pet Shops $250.00/yr $250.00/yr N No Increase
BoardinQ Kennels $250.00/vr $250.00/yr N No Increase
Breeders $250.00/yr $250.00/yr N No Increase
Horse Riding Establishment $250.00/yr $250.00/vr N No Increase
Late fees -(Boarding, Breeders, Pet · $50.00 $50.00 N No Increase
Shops & Horse Establishment)
Taxi Licences
Plate Owner Licence $250.00/yr $250.00/yr N No Increase
Brokerage License $150.00/yr $150.00/yr N No Increase
Taxicab Driver's License (Two Years) $100.00 $100.00 N No Increase
Plate Owner Licence-Clean Air Cab $125.00/yr $125.00/yr N No Increase
City Plate Licence $1,000.00/yr $1,000.00/yr N No Increase
Accessible Taxicab Plate (private) $125.00/yr $125.00/yr N No Increase
Accessible Taxicab Plate (one year $1,000.00/yr $1,000.00/yr N No Increase
City owned)
Other Taxicab Fees
Transfer of owner's plate $500.00 $500.00 N No Increase
Appeal $250.00 $250.00 N No Increase
Replacement Driver's Licence $20.00 $20.00 N No Increase
Replacement of Tariff $10.00 $10.00 N No Increase
Card/Passenger R & R
Change of ReQistered Vehicle $100.00 $100.00 N No Increase
Lease Filing $50.00 $50.00 N No Increase
Re-inspection without taxicab meter $25.00 $25.00 N No Increase
Re-inspection with taxicab meter $50.00 $50.00 N No Increase
1 - 156 -
By-law and Animal Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Late Cancellation/No Show for $50.00 $50.00 N No Increase
Inspection
Plate Eligibility List (annually} $75.00 $75.00 N No Increase
Extension of Vehicle Model Year (per $125.00 $125.00 N No Increase
year of extension)
Personal Transportation Company Fees
1 -25 Drivers (one year) $3,000.00 $3,000.00 N No Increase
25 -99 Drivers (one year) $9,500.00 $9,500.00 N No Increase
Greaterthan 100 Drivers ( one year) $20,000/year $20,000/year N No Increase
Additional per transportation service 30 cents 30 cents N No Increase
fee (payable quarterly)
Accessible Service Supplement
Taxicab Plate Licence (annually) $75.00 $75.00 N No Increase
Brokerage (annually) $2,500.00 $2,500.00 N No Increase
PTC (payable quarterly, per 7 cents 7 cents N No Increase
transportation service)
Cat & Dog Licences
Sterilized $25.00/yr $25.00/yr N No Increase
Unsterilized $50.00/yr $50.00/yr N No Increase
Microchip -sterilized $20.00/yr $20.00/yr N No Increase
Microchip -unsterilized $40.00/yr $40.00/yr N No Increase
Replacement * $5.00/ea $5.00/ea N No Increase
lmpoundment Fees
lmpoundment of dog or cat
wearing current animal licence tag
or microchipped
1st occurrence $40.00 $40.00 N No Increase
2nd or subsequent occurrence $75.00 $75.00 N No Increase
3rd or subsequent occurrence $125.00 $125.00 N No Increase
After regular working hours $120.00 $120.00 N No Increase
Daily Care Fee $20.00/day $25.00/day N April 1, 2022
lmpoundment of dog or cat not
wearing current animal licence tag
or microchinned
1st occurrence $50.00 $50.00 N No Increase
2nd or subsequent occurrence $75.00 $75.00 N No Increase
3rd or subsequent occurrence $125.00 $125.00 N No Increase
After regular working hours $120.00 $120.00 N No Increase
Daily Care Fee $20.00/day $25.00/day N April 1, 2022
Service Fees -Owner surrender fees
Transfer of ownership of an animal $150.00 $150.00 N No Increase
2 - 157 -
By-law and Animal Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Non-Resident-Transfer of ownership $200.00 $200.00 N No Increase
Pick up and disposal of deceased
owned animals
Small -medium size $50.00 $50.00 N No Increase
Medium -extra large size $80.00 $80.00 N No Increase
Adoption Fees
Dogs $250.00 $300.00 N April 1, 2022
Cats $120.00 $150.00 N April 1, 2022
Small Animals (rabbits, birds, reptile, New $0-$150 y April 1, 2022
etc.)
Cardboard Carriers New $5.00 y April 1, 2022
Microchip Clinic New $0-$25 N April 1, 2022
Adult Video
Owner/Operator $1,500.00/yr $1,500.00/yr N No Increase
Owner -not operator $1,400.00/yr $1,400.00/yr N No Increase
Operator -not owner $100.00/yr $100.00/yr N No Increase
Fireworks Permits $100.00 $100.00 N No Increase
Hawker/ Peddler Licence
Temporary Use (per day/per location) $50.00 $50.00 N No Increase
Stationary Use $500.00/yr $500.00/yr N No Increase
Signs
Temporary Sign -one month $100.00/ea $100.00/ea N No Increase
Portable Sign Licence $100.00/ea $100.00/ea. N No Increase
Banner and Inflatable Sign $100.00/ea $100.00/ea N No Increase
Sidewalk Sign $100.00/ea $100.00/ea N No Increase
Billboard Annual Licence $500.00/ea $500.00/ea N No Increase
Additional fee for any sign installed $50.00/ea $50.00/ea N No Increase
prior to licence insurance
Redemption Fee -election siQns $25.00/ea $25.00/ea N No Increase
Redemption Fee -all signs less than $25.00/ea $25.00/ea N No Increase
2 m2
Redemption Fee -all other signs $100.00/ea $100.00/ea N No Increase
Sign Variance -all other signs $100.00/ea $100.00/ea N No Increase
Fence Variance
Supported $100.00/ea $100.00/ea N No Increase
Contested $250.00/ea $250.00/ea N No Increase
Sidewalk Snow Clearing
Less than 50' $96.25 $102.50 N April 1, 2022
Greater than 50' or corner lot $122.50 $126.88 N April 1, 2022
3 - 158 -
By-law and Animal Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Pre-salting
Less than 50' $32.50 $37.50 N April 1, 2022
Greater than 50' $51.25 $56.88 N April 1, 2022
Property Standards
Inspection Fee New $100.00 N April 1, 2022
Second Inspection Fee New $150.00 N April 1, 2022
Subsequent Inspection Fee New $200.00 N April 1, 2022
Traffic & Parking
Removal of obstruction from City road $100.00 $100.00 N No Increase
Return Fee -basketball net or other $100.00 $100.00 N No Increase
item
Return Fee -shopping cart $50.00 $50.00 N No Increase
Park Vendor Permits
Kinsmen Park $3,000.00 $3,000.00 y No Increase
Dunmoore Park $2,500.00 $2,500.00 y No Increase
Bev Morgan Park $2,000.00 $2,000.00 y No Increase
Chris Graham Fields $2,500.00 $2,500.00 y No Increase
Princess Diana Park $2,500.00 $2,500.00 y No Increase
St. Mary's Sports Field/Amberlea $2,000.00 $2,000.00 y No Increase
Park (one vendor to service both
sites)
Minor Sports Organizations $50.00 $50.00 y No Increase
Other Permit
Tree Cutting Permit $100. 00/each $100.00/each N No Increase
Tree Inspection fee $25.00 $25.00 N No Increase
4 - 159 -
City Development Department -Building
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Building Permit Fees
These fees are imposed under the authority of the Building Code Act, 1992, C.23
Demolition Permit $27.50/each 100m 2 of GFA $28.75/each 100m 2 of GFA N January 4, 2022
min $135.00 min $140.00
Demolition Deposit -Refundable with New $3,000.00 N January 4, 2022
receipt from licensed landfill
Conditional Permit 10% of Appl. Permit Fee to 10% of Appl. Permit Fee to N January 4, 2022
a max of $3,400.00 in a max of $3,570.00 in
addition to applicable fee addition to applicable fee
Change of Use Permit $285.00 $299.00 N January 4, 2022
Authority to Occupy Permit $350.00 $365.00 N January 4, 2022
Alternative Solution $400.00/hr (4 hour min) $420.00/hr (4 hour min) N January 4, 2022
Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N January 4, 2022
Revision to Permit {houses) $135.00 $140.00 N January 4, 2022
Revision to Permit (all other building 15% of applicable permit fee 15% of applicable permit fee N January 4, 2022
types) to a max of $2 850.00 to a max of $2 990.00
Transfer of Permit $135.00 $140.00 N January 4, 2022
Re-examination Change in House Model $500.00 + fee prescribed in $515.00 + fee prescribed in N January 4, 2022
Part B for any additional Part B for any additional
area area
Re-examination Other Than Above 10% of applicable permit fee 10% of applicable permit fee N January 4, 2022
to a max of $1,300.00 to a max of $1,365.00
Certification of House Models $7.00/m 2 of GFA $7.35/m 2 of GFA N January 4, 2022
Re-certification of House Models $450.00 $470.00 N January 4, 2022
Reactivation of Dormant File $135.00 $140.00 N January 4, 2022
Building Permit Surcharge 25% of Fee ($135.00 min) 25% of Fee ($140.00 min) N January 4, 2022
Additional Inspection $400.00 $420.00 N January 4, 2022
Minimum Building Permit Fee $135.00 $140.00 N January 4, 2022
Assembly Occupancies $22.15/each m2 of GFA $23.25/each m2 of GFA N January 4, 2022
Institutional Occupancies $25.25/each m2 of GFA $26.50/each m2 of GFA N January 4, 2022
Residential Occupancies 1-20 Storeys $14.00/each m2 of GFA $14.70/each m2 of GFA N January 4, 2022
Residential Occupancies 21 -40 Storeys $15.25/each m2 of GFA $16.00/each m2 of GFA N January 4, 2022
Residential Occupancies +41 Storeys $16.50/each m2 of GFA $17.30/each m2 of GFA N January 4, 2022
Business & Personal Service & $14.00/each m2 of GFA $14.70/each m2 of GFA N January 4, 2022
Mercantile Occupancies (single storey)
Business & Personal Services & $17.25/each m2 of GFA $18.10/each m2 of GFA N January 4, 2022
Mercantile Occupancies (multi storey)
Farm & Unserviced Storage Buildings $5.75/each m2 of GFA $6.00/each m2 of GFA N January 4, 2022
Industrial Occupancies $10.50/each m2 of GFA $11.00/each m2 ofGFA N January 4, 2022
Interior Partitioning & Finishing $5.25/each m2 of GFA $5.50/each m2 of GFA N January 4, 2022
Minor Residential Structures and $135.00 $140.00 N January 4, 2022
Alterations
Temporary Sales Centres $1,650.00 $1,730.00 N January 4, 2022
Minor Non-Residential Structures $365.00 $383.00 N January 4, 2022
5 - 160 -
City Development Department -Building
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Alterations, Building and Designated $14.00/each $1,000 of $14.70/each $1,000.00 of N January 4, 2022
Structures Not Provided Above construction value construction value
Solar Collector for All Buildings $250.00 Flat Fee $262.00 Flat Fee N January 4, 2022
Wind Turbines $12.75/each $1,000.00 of $13.35/each $1,000.00 of N January 4, 2022
construction value construction value
Grading & Final Inspection Performance $2,000.00 $2,100.00 N January 4, 2022
Deposit (new detached and semi-
detached dwelling units) townhouses,
stacked townhouses & additions greater
than 275 m2
Mag Locks $300.00 Flat Fee $315.00 Flat Fee N January 4, 2022
Fire Alarm Installation/Replacement $350.00 $365.00 N January 4, 2022
(Stand alone)
Fire Suppression System (when $350.00 $365.00 N January 4, 2022
submitted separately from parent
document -stand alone permit)
Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee
amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the
changes in this schedule. Note, GFA represents Gross Floor Area.
Sign Permit Fees
Ground Sign $515.00 $540.00 N January 4, 2022
Wall Sign $515.00 $540.00 N January 4, 2022
Development Sign $515.00 $540.00 N January 4, 2022
Billboard Permit $515.00 $540.00 N January 4, 2022
Additional fee for any sign installed prior $515.00 $540.00 N January 4, 2022
to permit issuance
Revision Fee $150.00 $157.00 N January 4, 2022
Sign Variance -ground sign, wall sign or $575.00 $603.00 N January 4, 2022
development siqn
Miscellaneous Charges
Lawver Compliance Letter
Buildina Code and Zonina Matters $175 $180.00 N Januarv 4, 2022
Leaal Matters $125 $130.00 N Januarv 4, 2022
Site Plan Control Matters '$125 $130.00 N January 4, 2022
Recovery of costs for Clandestine $2,500.00 per investigation $2,625.00 per investigation y January 4, 2022
lnvestiqations (minimum) (minimum'
Administrative Fee for Processing $525.00 $550.00 N January 4, 2022
Clandestine lnvestiqations
Administrative Fee for Registering $125.00 $131.00 y January 4, 2022
Orders on title
Request for Building and/or Planning $50.00/hr. $52.50 y January 4, 2022
Records
After Hours Inspections $175.00/hr. (4 hr. min $183.00/hr. (4 hr. min) N Januarv 4, 2022
Licence/Zonina Compliance Letter $175.00 $180.00 N Januarv 4, 2022
Records Management Fee $11.50 $12.00 N January 4, 2022
(houses and other minor residential
alterations)
Records Management Fee 3% to a maximum of 3% to a maximum of N January 4, 2022
(all other permit applications) $275.00 ($11.50 min) $288.00 ($12.00 min)
Daycare Compliance Letter $500.00 $525.00 N January 4, 2022
6 - 161 -
City Development Department -Building
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
AGCO Compliance Letters New $150.00 January 4, 2022
Complaint driven inspection after 2nd site New $131.00 January 4, 2022
visit for the same matter or closely related as
verified by City Staff
7 - 162 -
Revised
City Development Department -Planning
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (YIN) Effective Date
These fees are imposed under the authoritv of the Plannina Act R.S.O. 1990, c.P.13
Planning Documents
PickerinQ Official Plan $225.00 $225.00 y No Increase
Official Plan Compendium $50.00 $50.00 y No Increase
Seaton Sustainable Placemaking $50.00 $50.00 y No Increase
Guidelines 1
City Centre Urban Design Guidelines $50.00 $50.00 y No Increase
Development Guidelines $5.00-$20.00 $5.00-$20.00 y No Increase
Soecial Studies $10.00-$20.00 $10.00-$20,00 y No Increase
Zoning Bv-laws
3036 -Set 13 Volume $100.00 $100.00 y No Increase
3036 -Bv Volume $10.00 $10.00 y No Increase
2511,2520,3037,7364/14 (Seaton), City $40.00 $40.00 y No Increase
Centre
20 Year Household & Population $30.00 $30.00 y No Increase
Proiections
Mannina $5.00-$25.00 $5.00-$25.00 y No Increase
Address Booklet $25.00-$50.00 $25.00-$50.00 y No Increase
Fiche Prints Price Varies Price Varies y No Increase
Special ManninQ Requests $54.15/hr $54.15/hr y No Increase
Photocopies -6 or more pages $0.50/ea $0.50/ea y No Increase
CD Conies of Documents $10.00/document $10.00/document y No Increase
Planning Applications
Pre-submission Consultation $280.00 $350.00 N April 4, 2022
Telecommunications Tower Anoroval $8 100.00 $8 910.00 N Januarv 4 2022
Minor Variance
Applications to recognize an "as built N/A Double the regular fee N April 4, 2022
condition"
Accessory buildings, structures, decks, $625,00 $685.00 N January 4, 2022
platforms & drivewav widenina
Residential Minor (a lot for a Detached
dwelling unit, Semi-detached dwelling
unit and/or Freehold Townhouse dwelling
unitl
Single Variance $835.00 $920.00 N Januarv 4, 2022
Multiple Variances $1,050.00 $1,155.00 N Januarv 4, 2022
Residential Major (all other residential
and mixed use buildings)
Sinale Variance $1 820.00 $2 000.00 N Januarv 4 2022
Multiole Variances $2 050.00 $2,255.00 N Januarv 4 2022
Institutional Commercial & Industrial Januarv 4 2022
Sinole Variance $2,300.00 $2 530,00 N Januarv 4, 2022
Multiple Variances $2,690.00 $2 960.00 N Januarv 4, 2022
Tabling Fee & Recirculation (applicant $570.00 $630.00 N January 4, 2022
initiated)
Soecial Meetina $3 660.00 $4,025.00 N January 4 2022
Authorization to Apply for Variance $5,230.00 $5,755.00 N January 4, 2022
Under Section 45 (1.4) of the Planning
Act
Zonina Bv-law Amendment
Zoning By-law Amendment -Major 2
-$16,100.00 $17,700.00 N January 4, 2022
Base Fee
Plus Fee oer Residential Unit
First 25 units (1-25) $410.00 $450.00 N Januarv 4 2022
Next 75 units (26-100) $305.00 $335.00 N Januarv 4, 2022
8 - 163 -
Revised
City Development Department -Planning
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Next 100 Units (101-200) $205.00 $275.00 N January 4 2022
Next 800 Units (201-1,000) $100.00 $110.00 N January 4, 2022
Plus Fee per Non-Residential Ha of $825.00 $910.00 N January 4, 2022
Land Area
Plus Fee per Development Block (Ha $520.00 $575.00 N January 4, 2022
of Land Area)
ZoninQ By-law Amendment -Minor 3 $11,500.00 $12,650.00 N January 4, 2022
ZoninQ By-law -Recirculation $1,185.00 $1,300.00 N Januarv 4, 2022
Additional fee if within Oak Ridges $2,090.00 $2,300.00 N January 4, 2022
Moraine or Greenbelt
Zonina Bv-law -Removal of Holdina $3,135.00 $3,450.00 N Januarv 4, 2022
Zoning By-law -Removal of Holding $3,975.00 $4,375.00 N January 4, 2022
'Comolex/Block Plan Reauired)
Zoning By-law -Extension of Temporary $16,100.00 $17,710.00 N January 4, 2022
Use Bv-law
Minister Zonina Order
Minister Zoning Order Amendment -$2,615.00 $2,875.00 N January 4, 2022
Major 10
Minister Zoning Order Amendment -$2,090.00 $2,300.00 N January 4, 2022
Minor 11
Official Plan Amendment
Pickering Official Plan Amendment -$44,000.00 $48,000.00 N January 4, 2022
Major 4
Pickering Official Plan Amendment -$20,910.00 $23,000.00 N January 4, 2022
Minor 5
Pickering Official Plan Amendment -$1,185.00 $1,300.00 N January 4, 2022
Recirculation
· Additional fee if within Oak Ridges $2,090.00 $2,300.00 N January 4, 2022
Moraine or Greenbelt
Regional Official Plan -Amendment (not $12,550.00 $13,800.00 N January 4, 2022
loart of a Pickerina OPA)
Neighbourhood Development Guideline $1,045.00 $1,600.00 N January 4, 2022
Amendment 6
Land Division
Comments $1,570.00 $1,725.00 N Januarv 4, 2022
Clearance of Conditions $785.00 $865.00 N Januarv 4, 2022
Council authorization to proceed by land $5,230.00 $5,750.00. N January 4, 2022
division instead of draft plan of
subdivision 8
Cash-in-Lieu of Parkland Conveyance
For the creation of up to 3 additional $5,560.00 $6,610.00 N January 4, 2022
lots
For the creation of more than 3 5% of the value of the land 5% of the value of the land N No Increase
additional lots
Draft Plan of Subdivision
Base Fee $31 500.00 $34 650.00 N Januarv 4, 2022
Plus Fee per Residential Unit
First 25 units (1-25) $510.00 $560.00 N Januarv 4 2022
Next 75 units (26-100) $410.00 $450.00 N Januarv 4 2022
Next 100 Units (101-200) $305.00 $355.00 N Januarv 4, 2022
Next 800 Units (201-1,000) $205.00 $225.00 N January 4, 2022
Plus Fee per Non-Residential Ha of $165.0Q $180.00 N January 4, 2022
Land Area
Plus Fee per Development Block $100.00 $110.00 N January 4, 2022
(Ha of Land Area)
9 - 164 -
Revised
City Development Department -Planni•ng
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Recirculation $1,185.00 $1,300.00 N January 4, 2022
Additional fee if within Oak Ridges $2,100.00 $2,300.00 N January 4, 2022
Moraine or Greenbelt
Release of Draft Plan of $1,185.00 $1,300.00 N January 4, 2022
Subdivision/Clearance Fee
Revisions to Draft Approved Plan -$12,600.00 $13,860.00 N January 4, 2022
/redline revisions) -Base Fee
Plus Fee per Additional Residential
Units
First 25 units (1-25) $510.00 $560.00 N January 4, 2022
Next 75 units (26-100) $410.00 $460.00 N Januarv 4 2022
Next 100 Units (101-200) $305.00 $335.00 N Januarv 4 2022
Next 800 Units (201-1,000) $205.00 $225.00 N Januarv 4, 2022
Plus Fee per Non-Residential Ha of $165.00 $180.00 N January 4, 2022
Land Area
Plus Fee per Development Block (Ha $100.00 $110.00 N January 4, 2022
of Land Area)
Major Revisions (prior to Draft Plan $10,500.00 $11,560.00 N January 4, 2022
Aooroval) -Base Fee
Plus Fee per Additional Residential
Units
First 25 units (1-25) $510.00 $560.00 N January 4, 2022
Next 75 units (26-100) $410.00 $460.00 N January 4 2022
Next 100 Units (101-200) $305.00 $335.00 N January 4, 2022
Next 800 Units (201-1,000) $205.00 $225.00 N January 4, 2022
Plus Fee per Non-Residential Ha of $165.00 $180.00 N January 4, 2022
Land Area
Plus Fee per Development Block (Ha $100.00 $110.00 N January 4, 2022
of Land Area)
Plan of Condominium
Draft Plan of Condominium $15,200.00 $16,720.00 N January 4 2022
Common Element Condominium $20,910.00 $23,000.00 N Januarv 4 2022
Recirculation $1,185.00 $1,300.00 N Januarv 4 2022
Release of Draft Plan of $1,185.00 $1,300.00 N January 4, 2022
Condominium/Clearance Fee
Condominium Conversion $20,910.00 $23,000.00 N Januarv 4, 2022
Revisions to a Draft Approved Plan -$2,200.00 $2,420.00 N January 4, 2022
I (redline revisions)
Site Plan
Residential See "All Uses Residential, See "All Uses Residential, N January 4, 2022
Non-Residential, Mixed-Non-Residential, Mixed-Use)
Use)
Commercial See "All Uses Residential, See "All Uses Residential, N January 4, 2022
Non-Residential, Mixed-Non-Residential, Mixed-Use)
Use)
Industrial See "All Uses Residential, See "All Uses Residential, N January 4, 2022
Non-Residential, Mixed-Non-Residential, Mixed-Use)
Use)
All Uses (Residential, Non-Residential, $8,875 $9,975.00 N January 4, 2022
Mixed-Use) -Base Fee
Plus Fee per Residential Unit
First 25 units (1-25) $510 $560.00 N Januarv 4, 2022
Next 75 units (26-100) $410 $450.00 N Januarv 4, 2022
Next 100 Units (101-200) $305 $335.00 N Januarv 4, 2022
Next 800 Units (201-1,000) $75 $85.00 N January 4, 2022
Plus Fee per 2,000 m2 of Non-$6,120 $6,630.00 N January 4, 2022
Residential GFA
10 - 165 -
Revised
City Development Department -Planning
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Minor Revision $2,090.00 $2,300.00 N Januarv 4, 2022
Maior Revision $8,375.00 $9,215.00 N Januarv 4, 2022
Compliance Inspections/LC Release $855.00 $940.00 N January 4, 2022
Report (includes 2 inspections)
Additional Compliance Inspections $366.00 $400.00 N Januarv 4, 2022
Other Fees
Peer Reviews 9 Full recovery of City costs Full recovery of City costs y No Increase
+ 10% admin. fee + 10% admin. fee
Minor Revision to Approved Condo Site $105.00 $115.00 N January 4, 2022
Plan (by unit owner) I.e. decks, sheds,
fences
File Reactivation 7 $2,040.00 $2,040.00 N No Increase
Ooinion Letter for Complex lnauiries $560.00 $560.00 N No Increase
Add Street Name to Annroved List $1,020 $1 020 y No Increase
Request to Change Municipal Address $1,000 $1,020 y April 4, 2022
Refund of Application Fees 12 10% Admin. Fee 10% Admin. Fee y No Increase
Film Permit Fees (oublic road use) $250.00 $250.00 y No Increase
Request for Zoning Information $50.00 $50.00 N No Increase
Request for Exception to Council $5,230.00 $5,230.00 N No Increase
Adopted Policies on Municipal
Addressing and Street Naming
1. Fee applicable after Council adoption.
2. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater
impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the
following conditions:
-an application relating to more than one property
- a site specific application, if considered to represent a large scale redevelopment
-any change in use and/or zone category, except as identified under a minor amendment
-an application involving significant changes to the development standards or general provisions of the by-law
-an application which requires major technical studies and extensive consultation
3. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City
Development or designate. Minor applications must be site specific and meet one or more of the following conditions:
-request for additional permitted use, within an existing building with no significant impact on existing development standards
-changes in development standards or zone to accommodate a residential severance to create one additional lot
-application for Temporary Use
4. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications
beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the
following conditions:
-an application which requires major technical studies and extensive consultation
-an application relating to more than one property
- a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses
-an application involving significant changes to the policies of the Official Plan
5. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited
impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate.
6. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the
Guideline or there is no other planning application being processed by Council.
7. Fee applies to planning applications that have been inactive over 1 year but less than 2 years. If the file has been inactive 2 or more years, the
file will be closed without notice and a new application will be required with current application fees being applied.
8. Charged only if no other planning applications are being processed by Council.
9. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the
application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineering
drawings and reports, and architectural drawings.
10. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report
to Council is required.
11·. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law.
12. Also subject to deduction of credit card fee if paid by credit card.
1 1 - 166 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Fitness Services Personal Training
Personal Training Individual Session
-Members $62.00 $62.00 y No Increase
-Non-members $72.00 $72.00 y No Increase
Personal Training Intro Pack
-Members $98.00 $98.00 y No Increase
-Non-members $115.00 $115.00 y No Increase
Personal Training 5 pack
-Members $237.00 $237.00 y. No Increase
-Non-members $277.00 $277.00 y No Increase
Personal Training 10 pack
-Members $458.00 $458.00 y No Increase
-Non-members $537.00 $537.00 y No Increase
Personal Training 15 Pack
-Members $665.00 $665.00 y No Increase
-Non-members $780.00 $780.00 y No Increase
Personal Training 20 Pack
-Members $856.00 $856.00 y No Increase
-Non-members $1,015.00 $1,015.00 y No Increase
Buddy Training 5 Pack
-Members $100.30 $100.30 y No Increase
-Non-members $118.00 $118.00 y No Increase
Buddy Training 10 Pack
-Members $193.80 $193.80 y No Increase
-Non-members $228.00 $228.00 y No Increase
Buddy Training 15 Pack
-Members $282.20 $282.20 y No Increase
-Non-members $332.00 $332.00 y No Increase
Buddy Training 20 Pack
-Members $366.35 $366.35 y No Increase
-Non-members $431.00 $431.00 y No Increase
Pickering's Biggest Winner Rec Complex 10 -1 hour classes $100.00 $105.00 y April 1, 2022
Member
Pickering's Biggest Winner Non-Member 10 -1 hour classes $210.00 $210.00 y No Increase
Fall Fit Challenge Rec Complex 10 -1 hour classes $100.00 $105.00 y April 1, 2022
Fall Fit Challenge Non-Member 1 o -1 hour classes $210.00 $210.00 y No Increase
Semi Private Pilates Reformer 5 -1 hour sessions $204.00 $204.00 y No Increase
Private Pilates Reformer 5 -1 hour $400.00 $400.00 No Increase
Private Yoga Therapy Intro Pack
Members $124.00 $124.00 y No Increase
Non-members $143.00 $143.00 y No Increase
Private Yoga Therapy 5 Pack
Members $300.00 $300.00 y No Increase
Non-members $345.00 $345.00 y No Increase
Private Yoga Therapy 10 Pack
Members $580.00 $580.00 y No Increase
Non-members $667.00 $667.00 y No Increase
Private Yoga Therapy 15 Pack
Members $840.00 $840.00 y No Increase
Non-members $966.00 $966.00 y No Increase
Private Yoga Therapy 20 Pack
Members $1,085.00 $1,085.00 y No Increase
Non-members $1,250.00 $1,250.00 y No Increase
12 - 167 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
Fascia! Stretch Therapy Intro Pack
Members $124.00 $124.00 y No Increase
Non-members $143.00 $143.00 y No Increase
Fascia! Stretch Therapy 5 pack
Members $300.00 $300.00 y No Increase
Non-members $345.00 $345.00 y No Increase
Fascia! Stretch Therapy 10 pack
Members $580.00 $580.00 y No Increase
Non-members $667.00 $667.00 y No Increase
Fascia! Stretch Therapy 15 Pack
Members $840.00 $840.00 y No Increase
Non-members $966.00 $966.00 y No Increase
Fascia! Stretch Therapy 20 Pack
Members $1,085.00 $1,085.00 y No Increase
Non-members $1,250.00 $1,250.00 y No Increase
Child Supervision Service
C.S. 1 Hour -Member $4.00 $4.00 N No Increase
C.S. 10 Pass -Member $40.00 $40.00 N No Increase
C.S. 1 Hour -Non-members $5.50 $5.50 N No Increase
C.S.10 Pass -Non-members $55.00 $55.00 N No Increase
Friendship Club $16.00 $16.00 N No Increase .
-
Programs
Fitness Registered -Children
Yoga-Children Eight -45 minute classes $52.00 $53.00 N April 1, 2022
Zumba Kids Eight -45 minute classes $52.00 $53.00 N April 1, 2022
Fitness Registered -Parent & Tot
Tango with Tots Eight -45 minute classes $75.00 $75.00 N No Increase
each additional child $31.00 $31.00 N No Increase
Fitness Registered -family
Family Fit Yoga Eight -50 minute classes
1 adult & 1 child $100.00 $100.00 y No Increase
each additional Family member $31.00 $31.00 N/Y No Increase
Family Zumba Eight -50 minute classes
1 adult & 1 child $100.00 $100.00 y No Increase
each additional Family member $31.00 $31.00 N/Y No Increase
Fitness Registered -teens
Teen Strength Training Four -1 hour classes $70.00 $70.00 N No Increase
Teen Boot Camp Eight -50 minute classes New $72.00 September 1, 2022
Teen Fitness Camp Five -6-hour classes $307.00 $307.00 N No Increase
Teen Yoga Eight -50 minute classes $70.00 $72.00 N September 1 , 2022
Fitness Registered -Adults
Zumba Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Pilates Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Baby Boot Camp Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Yoga Pre-natal Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Parent & Baby yoga Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Total Barre Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Cycle Fit/Fusion Eight -50 minute classes $72.00 $73.00 y September 1, 2022
13 - 168 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
Cycle Pump Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Pilates Reformer Eight -50 minute classes $110.00 $126.00 y September 1, 2022
PiYo Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Socacize Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Yogalates Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Nordic Pole Walking Six -50 minutes classes $35.00 $35.00 y No Increase
Furry Friends Walking Program Six -50 minutes classes $35.00 $35.00 y No Increase
Sunrise/Sunset Yoga & Meditation Eight -1 hour classes $72.00 $73.00 y September 1, 2022
Meditation Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Pump it Up Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Yoga -Gentle Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Yoga -Hatha Basic Eight -75 minute classes $105.00 $107.00 y September 1, 2022
Yoga -Hatha Advanced Eight -75 minute classes $105.00 $107.00 y September 1, 2022
Yoga -Vinyasa Eight -75 minute classes $105.00 $107.00 y September 1, 2022
Yoga -Vinyasa Eight -90 minute classes $130.00 $132.00 y September 1, 2022
Pound Eight -30 minute classes $36.00 $36.00 y No Increase
Pound Eight -45 minute classes $54.00 $54.00 No Increase
Yoga -Restorative Eight -50 minute classes $72.00 $73.00 y September 1 , 2022
Cycle Pump -Parent & Baby Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Yoga in the Park Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Postnatal Pilates Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Body Shred Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Cardio Core Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Total Muscle Challenge Eight -50 minutes $72.00 $73.00 y September 1, 2022
Yoga Yin Eight -50 minute classes $72.00 $73.00 y September 1, 2022
Yoga Yin Eight -60 minute classes $72.00 $73.00 y September 1, 2022
Mobilates Eight -60 minute classes $72.00 $73.00 y September 1, 2022
Cardio Kickboxing Eight -60 minute classes $72.00 $73.00 y September 1, 2022
Yoga in the Village 1 -7 hour class $72.00 $73.00 y September 1, 2022
Small Group
Use It & Lose It Eight -1 hour classes $90.00 $90.00 y No Increase
Early Riser Eight -1 hour classes $90.00 $90.00 y No Increase
Still Winning Eight -1 hour classes $90.00 · $90.00 y No Increase
TRX Suspension Training Eight -1 hour classes $90.00 $90.00 y No Increase
Work It Eight -1 hour classes $90.00 $90.00 y No Increase
Weekend Warrior Eight -1 hour classes $90.00 $90.00 y No Increase
Employee Bootcamp Eight -1 hour classes $90.00 $90.00 y No Increase
Fitness Registered -adult 55+
Nia 55+ Ten -1 hour classes $65.00 $65.00 y No Increase
Keep Fil Ten -1 hour classes $65.00 $65.00 y No Increase
Yoga 55+ Ten -1 hour classes $65.00 $65.00 y No Increase
Yoga 55+ Ten -50 minute classes $62.00 $62.00 y No Increase
Zumba Gold 55+ Ten -1 hour classes $65.00 $65.00 y No Increase
Cycle Fit 55+ Eight -30 minute classes $35.00 $35.00 y No Increase
Aging Stronger Eight -1.5 hour classes $90.00 $90.00 y No Increase
Forever Young Four -1-hour classes $62.00 $62.00 y No Increase
Fit Fusion55+ Ten -50 minute classes $65.00 $65.00 y No Increase
Stretch & Strengthen Ten -1 hour classes $65.00 $65.00 y No Increase
Stretch & Strengthen Ten -50 minute classes $65.00 $65.00 y No Increase
Zumba Gold Toning Ten -1 hour classes $65.00 $65.00 y No Increase
Pilates for Strong Bones Ten -1 hour classes $65.00 $65.00 y No Increase
Chair Pilates Ten -1 hour classes $65.00 $65.00 y No Increase
14 - 169 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST\ HST)
Chair Yoga Ten -1 hour classes
.,
$65.00 $65.00 y No Increase
Cycle & Strengthen Ten -45 minutes classes $48.00 $48.00 y No Increase
Strength for Life Ten -1 hour classes $65.00 $65.00 y No Increase
Arthritis Dance Fit Ten -1 hour classes $65.00 $65.00 y No Increase
Aquatic Programs
Swim Preschool Ten -30 minute classes $98,00 $100.00 N September 1, 2022
Swim Kids 1-5 Ten -30 minute classes $98.00 $100.00 N September 1, 2022
Swim Kids 6-10 Ten -45 minute classes $108.00 $110.00 N September 1, 2022
Summer Swim (DIP) Session Nineteen -45 minute classes $166.00 $169.00 N September 1, 2022
Youth Programs Ten -45 minute classes $108.00 $110.00 N September 1, 2022
Canadian Swim Patrol Ten -1 hour classes $102.00 $104.00 N September 1, 2022
Bronze Star Ten -1 hour classes $117.00 $117.00 N No Increase
Bronze Medallion & Emergency First Twenty-four hour program $230.00 $230.00 N No Increase
Aid*
Bronze Cross Twenty-four hour program $180.00 $184.00 N September 1, 2022
NLS Forty hour program $307.00 $313.00 y September 1, 2022
Water Safety Instructor Part 1 Eioht hours $250.00 $255.00 y September 1, 2022
Water Safety Instructor Part 2 20 hours $122.00 $124.00 y September 1, 2022
Lifesaving Society Instructors & 24 hours $200.00 $204.00 y September 1, 2022
Emergency First Aid Society
Withdrawal fee for Leadership Sixteen hours $37.00 $37.00 y No Increase
Standard First Aid/CPR Sixteen hours $120.00 $122.00 y September 1, 2022
Standard First Aid/CPR (Staff) Sixteen hours $80.00 $82.00 y September 1, 2022
SFNCPR Recert. (Staff) Eight hours $45.00 $46.00 y September 1, 2022
CPR Six hours $58.00 $59.00 y September 1, 2022
CPR (Staff) Six hours $45.00 $46.00 y September 1, 2022
CPRRecert (Staff) Four hours $28.00 $29.00 y September 1, 2022
Aqua Adults Ten -55 minute classes $108.00 $110.00 y September 1, 2022
Aqua Adults Ten -30 minute classes $93.00 $95.00 y September 1, 2022
Private Classes Ten -30 minute classes $290.00 $296.00 N September 1, 2022
Semi-Private Classes Ten -30 minute classes $176.00 $180.00 N September 1 , 2022
Aquafit Ten -55 minute classes $89.00 $101.00 y No Increase
Aquafit Twenty -55 minute classes $155.00 $171.00 y No Increase
Specialty Aquafit Ten -40 minute classes $80.00 $80.00 y September 1, 2022
Specialty Aquafit Twenty -40 minute classes $120.00 $120.00 y September 1, 2022
Aquafit Pay As You Go Add: Adult $13.00 $13.00 y No Increase
Aquafit Pay As You Go Senior $7.00 $7.00 y No Increase
5 Pass $65.00 $65.00 y No Increase
Senior 5 pass $35.00 $35.00 y No Increase
Senior 10 pass $70.00 $70.00 y No Increase
Private 30 minutes $31.00 $33.00 N September 1, 2022
Youth Swim Fit 1 One Hour $108.00 $110.00 N September 1, 2022
Museum Education Outreach Proarams (for students and non-students)
(Per Student Fee) No HST for students/ HST for adults/seniors
Buzzsaws & Building Blocks One -2 hour class $200.00 $200.00 N/Y No Increase
Wonderful Wool One -45 minute class $150.00 $150.00 N/Y No Increase
Thingamajigs One -1 hour class $200.00 $200.00 N/Y No Increase
Simple Machines One -2 hour class $225:00 $225.00 N/Y No Increase
Fraktur One -2 hour class $225.00 $225.00 N/Y No Increase
Sheep to Shawl One -2 hour class $225.00 $225.00 N/Y No Increase
Stunning Stencils One -2 hour class $225.00 $225.00 N/Y No Increase
Rhyme Time One -1 hour $200.00 $200.00 y No Increase
15 - 170 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
Museum Guest Speaker Presentations
{Flat Rate Cost)
Guest Speaker Presentations One -1 hour presentation in person $119.47 $119.47 y No Increase
Guest Speaker Presentations One -1 hour presentation virtual New $66.37 y April 1, 2022
Guest Speaker Presentations One -1 hour production $256.64 $256.64 y No Increase
Guest Speaker Presentations One -1 hour fashion show $221.24 $221.24 y No Increase
Preschool Programs
Specialty Child only 1.25 hour Twelve -1.25 hour classes $148.00 $148.00 N No Increase
Preschool for 18-3 yrs. Programs
(Le.Artful Toddler, Silly Tot Science,
Musical tots, Tremendous Twos,
ABC 123 FUN-Damentals, Tots
Going Wild)
Kindergarten's Coming Twelve -2.25 hour classes $198.00 $198.00 N No Increase
1 hour Preschool Program 3-6yrs (i.e. Twelve -1 hour classes $117.00 $117.00 N No Increase
Exploring Math, Reading rangers,
Little Scientists, Going Wild, Writing
Wizards)
Tots In Action Twelve -2 hour classes $163.00 $163.00 N No Increase
Parent & Tot 45 minute Kindergym Twelve -45 minute classes $107.00 $107.00 N No Increase
Programs (i.e Tumble Tots, Bouncin'
Buddies, Lil' Ninja)
1 Hour Child only 3-5 yrs Kindergym Twelve -1 hour classes $122.00 $122.00 N No Increase
Programs (i.e Jumpin' Jax, Junior
Gym, Ninja Kids)
Parent & Tot Skate Twelve -30 minute classes $92.00 $92.00 N No Increase
Pre School Skating I Twelve -30 minute classes $92.00 $92.00 N No Increase
Pre School Skating II & Ill Twelve -45 minute classes $107.00 $107.00 N No Increase
Children & Youth Programs
Creative Steps Twelve -30 minute classes $72.00 $72.00 N No Increase
Child Only 45 Minute Dance Twelve -45 minute classes $92.00 $92.00 N No Increase
Programs 4-12 yrs.
(i.e. Ballet, Hip Hop, Jazz, Combo,
Contemporary, Moovin' & Groovin',
Tap Dance)
Child Only 1 hour Dance Programs 5-Twelve -1 hour classes $100.00 $100.00 No Increase
12 yrs.
(i.e. Aero)
Youth Art/ Teen Anime (does not Ten·-1.5 hour classes $77.00 $77.00 N No lncre.ase
include supplies)
Home Alone Four -1.5 hour classes $51.00 $51.00 N No Increase
Babysitter Training Four -1. 75 hour classes $65.00 $65.00 N No Increase
Children's/Teen Guitar-Level 1 Eight -1 hour classes $82.00 $82.00 N No Increase
Karate Thirty-two -1 hour classes $178.00 $178.00 N No Increase
Badminton Twelve -1 hour classes $88.00 $88.00 N No Increase
Children's Gym Sport Programs -4-Ten -1 hour Classes $72.00 $72.00 N No Increase
12 yrs.
(i.e. Basketball, Flag Football,
Cricket, Dodgeball, Sport FUN-
Damentals, Girls Got Game)
Children's Gym Sport Programs -5-Ten -1.5 hour classes $108.00 $108.00 N No Increase
12 vears
1 6 - 171 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Children's Gym Sport Programs -5-Ten -1.5 hour classes $108.00 $108.00 N No Increase
12 yrs.
(i.e. Girls Basketball, Sport FUN-
Damentals, Homeschool,)
Children's Gym Sport Programs -5-Ten - 2 hour classes $144.00 $144.00 N No Increase
12 yrs.
(i.e. Basketball Level 2, Sport
Spectacular)
Silly Science Ten - 1 hour classes $150.00 $150.00 No Increase
Ball Hockey Ten -1.5 hour classes $70.00 $108.00 N September 1, 2022
Musical Keyboarding Ten -1 hour $82.00 $82.00 N No Increase
Learn to Code Eight -1 hour $80.00 $80.00 N No Increase
High Five 15+ One Day - 7 hour class $76.56 $76.56 y No Increase
Indoor Games Ten -1.5 hour classes $70.00 $108.00 N September 1, 2022
Cooking for Teens Eiaht -1.5 hour classes $75.22 $85.00 N September 1, 2022
Lego Club Ten -1 hour classes $42.00 $42.00 N No Increase
Speed & Agility Training Ten - 1 hour classes $80.00 $80.00 N No Increase
Job Prep Course Four -1.5 hour classes $39.82 $39.82 y No Increase
Children's Gymnastics Programs 5-Twelve -1 hour classes $122.00 $122.00 N No Increase
12 yrs.
(i.e Junior Gymnastics, Cheer, Cirque
d'Kids, Junior Ninja, Ultimate Ninja,)
Children's Gymnastics Programs 4-Twelve 1.25 hour classes $131.00 $131.00 N No Increase
12 yrs
(i.e. Girls Gymnastics, Tumble,
Superhero's in Training)
Recreation Basketball Clinic -winter 10 - 1 hour classes $70.00 $72.00 N September 1, 2022
Learn to skate Twelve -45 minute classes $104.00 $104.00 N No Increase
Kids Baking/ Cuisine 9-13 yrs./ Six -1.5 hour classes $106.00 $106.00 N No Increase
Junior Chef/Junior Baker 6-9 yrs
Friday Night Fun Centres Friday Nights - 2 hours $5.50 $5.50 N No Increase
Holiday Fun One -3.5 hour classes $24.00 $24.00 N No Increase
Electronics & Robotics Ten -1.25 hour classes $178.00 $178.00 N No Increase
Electronics & Robotics II Ten -1.25 hour classes $188.00 $188.00 N No Increase
Sculpting for Kids (7-12 yrs) Nine -1.5 hour classes $169.00 $169.00 N No Increase
Parent & Child Badminton Twelve -1.5 hour classes $187.00 $187.00 N No Increase
Parent & Child Basketball Twelve -1.5 hour classes $112.00 $112.00 N No Increase
2nd child -Badminton/Basketball Twelve -1.5 hour classes $56.00 $56.00 N No Increase
Dodgeball 13 -16 yrs Ten - 1 hour classes $70.00 $77.78 N September 1, 2022
After School Drop In Program 9 month program -drop in / hour $15.00 + $5.50 I $15.00 + $5.50 N No Increase
hour / hour
Keyboarding -Beginner Eight - 1 hour classes $80.00 $80.00 N No Increase
Keyboarding -Advanced Eight - 1 hour classes $80.00 $80.00 N No Increase
Virtual Programs
Dance Four - 1 hour classes $30.00 $30.00 N No Increase
Art Four - 1 hour classes $40.00 $40.00 N No Increase
Preschool Four -45 minute classes $30.00 $30.00 N No Increase
Preschool Four -1 hour classes $45.00 $45.00 N No Increase
Children's Science Class Four -1 hour classes $40.00 $40.00 N No Increase
Electronics & Robotics Six -2 hour classes $170.00 $170.00 N No Increase
17 - 172 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
YEC Club Four - 1 hour classes $35.30 $35.30 y No Increase
Esports (virtual gaming) One - 2 hour sessions Free Free N No Increase
Alternative Camp Five -7.5 hour days $225.00 $225.00 N No Increase
Alternative Specialty Camp Five -7.5 hour days $250.00 $250.00 N No Increase
Adult Programs
Fine Art Programs (Portrait/Figure Ten - 2 hour classes $92.92 $92.92 y. No Increase
Drawing, Learn to Draw & Improve
Traditional Oil Painting Beginners
Acrylics)
Pottery Programs Twelve -2.5 hour classes $261.95 $261.95 y No Increase
Adult Guitar Eight - 1 hour classes $72.57 $72.57 y No Increase
Ballroom Dance -Beginner Ten - 1 hour classes $61.95 $61.95 y No Increase
Ballroom Dance -Intermediate Ten -1.5 hour classes $90.27 $90.27 y No Increase
Individual Dave (i.e. Bellydancing, Twelve - 1 hour classes $86.73 $86.73 y No Increase
Ladies Tap, Line Dancing, Ballet,
Jazz Hip Hoo)
English as a Second Language Ten - 2 hour classes $89.38 $89.38 y No Increase
Spanish, Beginner/Int. Ten - 2 hour classes $87.61 $87.61 y No Increase
Karate 32 sessions (16 weeks 2 times per week) -$216.81 $216.81 y No Increase
1.5 hour classes
Skating Twelve -45 minute classes $97.35 $97.35 y No Increase
Men's Power Hour Twelve - 1 hour classes $67.26 $67.26 y No Increase
Badminton, Volleyball & Basketball, Twelve -1.5 hour classes $99.11 $99.11 y No Increase
Recreational
Digital Camera WS's One - 2 hour class $27.43 $27.43 y No Increase
Cake Decorating Eight -1.5 hour classes $77.88 $77.88 y No Increase
Basketball Drop-in 19+ $1. 75 per hour $1.77 $1.77 y No Increase
Pickleball Drop-in 19+ $2.00 per hour $1.77 $1.77 y No Increase
Virtual Programs
Drawing Four -1.5 hour classes $26.55 $26.55 y No Increase
Dance Four - 1 hour classes $25.00 $25.00 y No Increase
Dance Four -1.5 hour classes $30.00 $30.00 y No Increase
Spanish 10 - 2 hour classes $84.96 $84.96 y No Increase
Older Adult Programs
55+ Dance Twelve - 1 hour classes $46.02 $46.02 y No Increase
55+ Dance Ten - 1 hour classes $38.05 $38:05 y No Increase
55+ Dance Ten -1.5 hour $44.24 $44.24 y No Increase
55+ Dance (Adult Price) Ten -1.5 hour $86.28 $86.28 y No Increase
Art Classes Ten - 2 hour classes $52.21 $52.21 y No Increase
Sewing Eiaht - 2 hours classes $47.79 $47.79 y No Increase
Sewing (Adult Price) Eight - 2 hours classes $84.95 $84.95 y No Increase
Euchre Six - 2 hour classes $39.82 $39.82 y No Increase
Euchre (Adult Price) Six-2 hour $74.34 $74.34 y No Increase
Computers/Windows 10/iPad Six - 2 hour classes $57.52 $57.52 y No Increase
Computers (Adult Price) Six - 2 hour classes $84.96 $84.96 y No Increase
Guitar Ten -1 hour $61.95 $61.95 y No Increase
Learn to play pool Ten - 1 hour classes $39.82 $39.82 y No Increase
Learn to play pool (Adult Price) Ten - 1 hour classes $61.95 $61.95 y No Increase
Learn to Play Darts Ten -1.5 hour classes $48.67 $48.67 y No Increase
Learn to Skate Ten - 1 hour classes $39.92 $39.92 y No Increase
55+ Language (Spanish & French) Ten - 2 hour classes $44.25 $44.25 y No Increase
18 - 173 -
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
Pickleball (all levels) Ten -2 hour classes $48.67 $48.67 y No Increase
Cooking Six -1.5 hour $60.18 $60.18 y No Increase
Cooking (Adult Price) Six -1.5 hour classes $99.56 $99.56 y No Increase
Tai Chi Ten -1 hour classes $35.40 $35.40 y No Increase
Tai Chi (Adult Price) Ten -1 hour classes $66.37 $66.37 y No Increase
Crochet I Knitting Eight -2 hours classes $38.05 $38.05 y No Increase
Crochet/ Knitting (Adult Price) Eight -2 hours classes $74.36 $74.36 y No Increase
Pottery 55+ Eight -2 hour classes $123.89 $123.89 y No Increase
American Sign Language Ten -1 hour classes $38.05 $38.05 y No Increase
Badminton Ten -2 hour classes $50.44 $50.44 y No Increase
Cards (all levels) Ten -2.5 hour classes $43.36 $43.36 y No Increase
Ukulele Ten -1 hour classes $61.95 $61.95 y No Increase
Cooking from Around the World Six -3 hour classes $75.22 $75.22 y No Increase
Virtual Programs
Dance 55+ Four -1 hour classes $22.12 $22:12 y No Increase
Dance 55+ Four -1.5 hour classes $26.54 $26.54 y No Increase
Ukulele/ Guitar Four -1 hour classes $30.97 $30.97 y No Increase
Coffee Chat Three -1 hour classes $17.70 $17.70 y No Increase
PARTY cipation One -1 hour workshop $8.84 $8.84 y No Increase
Paint Workshop One -1 hour workshop $22.12 $22.12 y No Increase
Art Four -2 hour classes $39.82 $39.82 y No Increase
Seniors Centre Without Walls One -30 minute call Free Free y No Increase
Workshops
Floral Creations One -2 hour class $57.52 $57.52 y No Increase
Jewelry Creations One -2.5 hour class $51.32 $51.32 y No Increase
Paint Like a Master Workshop One -2 hour class $22.12 $22.12 y No Increase
Museum Programs
Family Culinary Saturdays One -1.5 hour class $10.40 $10.40 y No Increase
Mother's Day Tea One -1.5 hour sitting $25.66 $25.66 y No Increase
Heritage Cooking Workshop One -5 hour class $51.32 $51.32 y No Increase
Tea & Talk One -1.5 hour program $35.40 $35.40 y No Increase
Give it a Try One -2 hour class $10.40 $10.40 y No Increase
Apprentice Cook one -5 hour class $84.07 $84.07 y No Increase
ART-i-facts Eight -1.5 hour class $72.57 $72.57 y No Increase
Bannock Making One -2 hour class $26.55 $26.55 y No Increase
Beginner Weaving One -3 hour class $22.12 $22.12 y No Increase
Blacksmith Apprentice one -6 hour class $134.51 $134.51 y No Increase
Bounty of the Harvest One -1.5 hour class $22.12 $22.12 y No Increase
Dyed in the Wool One -3 hour class $26.55 $26.55 y No Increase
English Country Dance Eight -2 hour class $70.80 $70.80 y No Increase
Fleece to Fibre One -3.5 hr class $22.12 $22.12 y No Increase
First Nations Medicine Bag One -2 hour class $35.40 $35.40 y No Increase
Settler Bushcraft one -3 hour class $70.80 $70.80 y No Increase
Barn & Butter One -1.5 hour class $10.40 $10.40 y No Increase
Ghost Walk One -1.5 hour class $22.12 $22.12 y No Increase
Rent a Costume for a Program per program $39.82 $39.82 y No Increase
Wreath Making One -2 hour class $39.82 $45.00 y April 1, 2022
The Anne Experience One -2.5 hour program $40.00 $40.00 y No Increase
Drive Thru Tour One -35 minute program $20.00 $20.00 y No Increase
19 - 174 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
Camps
March Break Camp (Arts/Sports/Mini/Skate)
Extend a Camp Five days $86.00 $86.00 N No Increase
Full Day Program Five days $213.00 $225.00 N January 1, 2022
Junior Chef Camp Five Days $252.00 $250.00 N January 1, 2022
Breakdance Camp Five Days $215.00 $225.00 N January 1, 2022
Specialty Camps (Basketball, Drama) $233.00 $250.00 N January 1, 2022
Summer Camps -Extend-a-Camp
4 Days $70.00 $71.00 N January 1, 2022
5 Days $86.00 $87.00 N January 1, 2022
Summer Camps -Adventure/Art/Sports/Mini Pidaca/Museum '
Full Day Program Four days $173.00 $184.00 N January 1, 2022
Five days $213.00 $230.00 N January 1, 2022
Summer Camps -Dance/Drama & Junior Firefighter
Full Day Program Four days $188.00 $204.00 N January 1, 2022
Five days $233.00 $255.00 N January 1, 2022
Specialty Arts Camp Four days $200.00 $204.00 N January 1, 2022
Five days $250.00 $255.00 N January 1, 2022
Counsellor in Training Ten days $315.00 $320.00 N January 1, 2022
Assistant Counsellor Minimum 4 weeks $125.66 $130.00 N January 1, 2022
PA Day Camps One Day $42.00 $43.00 N September 1, 2022
PA Day Camps Extended Care One Day $16.00 $16.00 N No Increase
Contract Camps
Skateboard Camp $200.00 $225.00 y January 1, 2022
Memberships: Pickering Recreation Complex
* Pre Expansion Memberships
* Health Club
Adult, daytime Annual $506.00 $516.00 y September 1, 2022
* Racquetball
Adult**** Daytime, Annual $536.00 $536.00 y No Increase
* Combination
Adult Full, Annual $735.00 $735.00 y No Increase
Adult, grandfather, full, corp Annual $590.00 $590.00 y No Increase
Night Hawk Annual $267.00 $267.00 y No Increase
* Tennis
Adult**** Resident, Daytime, Annual $542.00 $553.00 y September 1, 2022
* Tennis
Adult Non-resident, Daytime, Annual $638.00 $651.00 y September 1, 2022
* Golden
Adult**** Full, Annual $1,395.00 $1,422.00 y September 1, 2022
Adult**** Daytime, Annual $1,190.00 $1,214.00 y September 1, 2022
20 - 175 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
New Expansion Memberships
Basic Health
Adult**** Annual $447.00 $456.00 y September 1, 2022
Adult**** Seasonal $200.00 $204.00 y September 1, 2022
Adult Corporate $358.00 $365.00 y September 1, 2022
Youth Annual $265.00 $270.00 y September 1, 2022
Youth Seasonal $120.00 $122.00 y September 1, 2022
Family Annual $936.00 $955.00 y September 1, 2022
Health+
Adult**** Annual $645.00 $658.00 y September 1, 2022
Adult**** Seasonal $290.00 $296.00 y September 1, 2022
Adult Corporate $516.00 $526.00 y September 1, 2022
Youth Annual $322.00 $328.00 y September 1, 2022
Youth Seasonal $145.00 $148.00 y September 1, 2022
Family Annual $1,289.00 $1,315.00 y September 1, 2022
Student Annual $516.00 $526.00 y September 1, 2022
Basic Squash
Adult**** Annual $567.00 $578.00 y September 1, 2022
Seasonal $255.00 $260.00 y September 1, 2022
Adult corporate Annual $454.00 $463.00 y September 1, 2022
Youth Annual $255.00 $260.00 y September 1, 2022
Seasonal $114.00 $116.00 y September 1, 2022
Famjly Annual $1,104.00 $1,126.00 y September 1, 2022
Squash+
Adult**** Annual $710.00 $724.00 y September 1, 2022
Adult**** Seasonal $320.00 $326.00 y September 1, 2022
Adult Corporate $568.00 $579.00 y September 1, 2022
Youth Annual $355.00 $362.00 y September 1, 2022
Youth Seasonal $160.00 $163.00 y September 1, 2022
Family Annual $1,420.00 $1,448.00 y September 1, 2022
Student Annual $568.00 $578.00 y September 1, 2022
Basic Racquetball
Adult**** Annual $515.00 $525.00 y September 1, 2022
Seasonal $232.00 $237.00 y September 1, 2022
Adult corporate Annual $412.00 $420.00 y September 1, 2022
Youth Annual $231.00 $236.00 y September 1, 2022
Seasonal $104.00 $106.00 y September 1, 2022
Family Annual $1,004.00 $1,024.00 y September 1, 2022
Racquetball +
Adult Annual $646.00 $659.00 y September 1, 2022
Adult Seasonal $291.00 $297.00 y September 1, 2022
Adult Corporate $517.00 $527.00 y September 1, 2022
Youth Annual $336.00 $343.00 y September 1, 2022
Youth Seasonal $151.00 $154.00 y September 1, 2022
Family Annual $1,305.00 $1,331.00 y September 1, 2022
21 - 176 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Basic Tennis (Resident)
Adult**** Resident Annual $567.00 $578.00 y September 1, 2022
Resident Seasonal $255.00 $260.00 y September 1, 2022
Youth Resident Annual $255.00 $260.00 y September 1, 2022
Resident Seasonal $114.00 $116.00 y September 1, 2022
Family Resident Annual $1,104.00 $1,126.00 y September 1, 2022
Tennis + (Resident)
Adult**** Resident Annual $714.00 $728.00 y September 1, 2022
Resident Seasonal $321.00 $337.00 y September 1, 2022
Youth Resident Annual $355.00 $362.00 y September 1, 2022
Resident Seasonal $160.00 $163.00 y September 1, 2022
Family Resident Annual $1,420.00 $1,448.00 y September 1, 2022
Basic Tennis (Non-Resident)
Adult**** Non-resident Annual $646.00 $659.00 y September 1, 2022
Non-resident Seasonal $290.00 $296.00 y September 1, 2022
Youth Non-resident Annual $323.00 $328.00 y September 1, 2022
Non-resident Seasonal $145.00 $148.00 y September 1, 2022
Family Non-resident Annual $1,292.00 $1,318.00 y September 1, 2022
Tennis + (Non-Resident)
Adult**** Non-resident Annual $827.00 $844.00 y September 1, 2022
Non-resident Seasonal $372.00 $379.00 y September 1, 2022
Youth Non-resident Annual $414.00 $422.00 y September 1, 2022
Non-resident Seasonal $186.00 $190.00 y September 1, 2022
Family Non-resident Annual $1,655.00 $1,698.00 y September 1, 2022
Golden
Adult**** Annual $1,670.00 $1,703.00 y September 1, 2022
Adult Seasonal $751.00 $766.00 y September 1, 2022
Adult Corporate $1,336.00 $1,363.00 y September 1, 2022
Youth Annual $611.00 $623.00 y September 1, 2022
Youth Seasonal $275.00 $280.00 y September 1, 2022
Family Annual $3,115.00 $3,177.00 y September 1, 2022
Fitness Class Memberships
Basic Fitness Adult**** Annual $447.00 $456.00 y September 1, 2022
Adult**** Seasonal $200.00 $204.00 y September 1, 2022
Youth Annual $265.00 $270.00 y September 1, 2022
Youth Seasonal $120.00 $122.00 y September 1, 2022
Family Annual $936.00 $988.00 y September 1, 2022
Fitness+ Adult**** Annual $549.00 $560.00 y September 1, 2022
Adult**** Seasonal $247.00 $252.00 y September 1, 2022
Memberships: Chestnut Hill Developments Recreation Complex and Dunbarton Indoor Pool
Aquatic Memberships
Adult Annual $189.00 $193.00 y September 1, 2022
Family Annual $322.00 $328.00 y September 1, 2022
Youth/Disabled/Senior Annual $127.00 $130.00 y September 1, 2022
Adult Seasonal $82.00 $84.00 y September 1, 2022
Family Seasonal $120.00 $122.00 y September 1, 2022
Youth/Disabled/Senior Seasonal $52.00 $53.00 y September 1, 2022
22 - 177 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N} Effective Date
HST) HST}
Aquatic+
Adult Annual $310.00 $310.00 y No Increase
Youth/Disabled/Senior Annual $195.00 $195.00 y No Increase
Adult Seasonal $170.00 $170.00 y No Increase
Youth/Disabled/Senior Seasonal $107.00 $107.00 y No Increase
Admissions & Passes
Fitness Admissions
Fitness Room Sinale Admission $12.00 $12.00 y No Increase
Fitness Room Five Pass $60.00 $60.00 y No Increase
Studio A, 8, C Aquafit 90 minute class $18.00 $18.00 y No Increase
Studio A, 8, C Aquafit 75 minute class $15.00 $15.00 y No Increase
Studio A, 8, C Aquafit Up to 60 min. class (member/ non-member $12.50 $13.00 y September 1, 2022
Registered Group Fitness Programs -Non-Members $12.50 $13.00 y September 1, 2022
Drop-In Pricing
Registered Group Fitness Programs -For Specialty Health Members $3.50 $3.50 y No Increase
Virtual Fitness Class Drop In $7.50 $7.50 y No Increase
Arena Admissions
Public Skating Single Admission -Youth $3.54 $3.54 y No Increase
Ten Pass -Youth $26.55 $26.55 y No Increase
Single Admission -Adult $4.42 $4.42 y No Increase
Ten Pass -Adult $35.40 $35.40 y No Increase
Family Pass $13.27 $13.27 y No Increase
Family 10 -Pass $79.65 $79.65 y No Increase
Parent & Tot Single Adult Admission $2.66 $2.66 y No Increase
Non Prime Time Skate Single Admission $1.33 $1.33 y No Increase
Shinny Single Admission $4.43 $4.43 y No Increase
Twenty Pass $72.56 $72.56 y No Increase
Special Promotion (Toonie Skate) $1.77 $1.77 y No Increase
(Family Day Skate) Youth Single $1.77 $1.77 y No Increase
Family Single $4.43 $4.43 y No Increase
Racquet Sports Admissions
Squash/Racquetball Prime Time $14.00 $16.00 y April 1, 2022
Non-prime Time $11.00 $14.00 y April 1, 2022
Tennis Prime Time $34.50 $35.00 y April 1, 2022
Non-prime Time $27.50 $28.00 y April 1, 2022
Pickleball Drop In (East/West Salon) New $2.67 y March 31, 2022
Family Day Activity Passport $20.00 $20.00 y No Increase
Swimming Admissions
Youth/Senior/Disabled Single Admission $2.88 $2.88 y No Increase
Youth/Senior/Disabled Ten Pass $23.90 $23.90 y No Increase
Adult Single $4.43 $4.43 y No Increase
Adult Ten Pass $35.40 $35.40 y No Increase
Group Single $9.25 $9.25 y No Increase
Grouo Ten Pass $76.00 $76.00 y No Increase
Museum Admissions • General Public Admissions
Adults Single Admission $9.07 $9.07 y No Increase
Student/Senior Sinqle Admission $8.18 $8.18 y No Increase
Children SinQle Admission $6.41 $6.41 y No Increase
23 - 178 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Family Sinqle Admission $27.43 $27.43 y No Increase
Museum Admissions -Education Tours
School Tours -Early Settlers Half day, per student $8.50 $8.50 N No Increase
School Tours -Winter Celebrations Half day, per student $9.50 $9.50 N No Increase
School Tours -Community Connections Half day, per student $8.75 $8.75 N No Increase
School Tours -Wonderful Wool Half day, per student $8.50 $8.50 N No Increase
School Tours -1837 Rebellion Full day, per student $15.25 $15.25 N No Increase
School Tours -Toys, Games and Leisure Activities Full day, per student $14.50 $14.50 N No Increase
School Tours -Blacksmithing Full day, per student $15.75 $15.75 N No Increase
A Spirit Walk Student Performance I Educ. lesson $11.25 $11.25 N No Increase
School Tours -Underground Railroad Full day, per student $15.25 $15.25 N No Increase
Virtual Program -Grades 3 & 4 One -40 minute $40.00 $40.00 N No Increase
Virtual Program -Grades 7 & 8 One -60 minute $60.00 $60.00 N No Increase .
Museum Admissions -Public Booked Tours
Public Booked Tours 2 hrs, per person $9.29 $9.29 y No Increase
Public Booked Program 90 minutes, per person $9.07 $9.07 y No Increase
Themed Tour 45 mins, per group of up to 9 guests New $60.00 y April 1, 2022
Rental Fees: Chestnut Hill Developments Recreation Complex and Don Beer Arena
Ice Rental Rates
Pickering Youth Affiliate Hourly rate, prime time $196.00 $202.00 y September 1, 2022
Hourly rate, non-prime time $140.00 $144.00 y September 1, 2022
Adults & Residents Affiliate Hourly rate, prime time $241.00 $248.00 y September 1, 2022
Hourly rate, non-prime time $172.00 $177.00 y September 1, 2022
Non-Resident Hourly rate, prime time $260.00 $268.00 y September 1, 2022
Hourly rate, non-prime time $198.00 $204.00 y September 1, 2022
Elementary Schools Hourly rate, prime time $188.00 $194.00 y September 1, 2022
Hourly rate, non-prime time $65.00 $67.00 y September 1, 2022
High School Hourly rate, prime time $205.00 $211.00 y September 1, 2022
Hourly rate, non-prime time $65.00 $67.00 y September 1, 2022
Industrial/Commercial Hourly rate, prime time $241.00 $248.00 y September 1, 2022
Hourly rate, non-prime time $172.00 $177.00 y September 1, 2022
Summer Ice (Hourly prime time) $234.00 $241.00 y May 1, 2022
Summer Ice (Hourly non-prime time) $166.00 $171.00 y May 1, 2022
Pad Rental
Leagues Hourly rate $85.00 $88.00 y May 1, 2022
General Flat rate, full day $1,932.00 $1,990.00 y May 1, 2022
General Hourly rate $91.00 $94.00 y May 1, 2022
Day-Camp Use (Weather related) Hourly rate $14.00 $15.00 y May 1, 2022
Pickering Museum Village
Heritaae Buildinas & Spaces (rentals available. from April to October, before
Resident Flat rate, 3 hours day of rental $530.00 $530.00 y No Increase
Non-Resident Flat rate, 3 hours day of rental $575.00 $575.00 y No Increase
Resident Flat rate (8 hours max) $795.00 $795.00 y No Increase
Non-Resident Flat rate (8 hours max) $915.00 $915.00 y No Increase
Community Group Flat rate, max. 4 hours (during office $140.00 $140.00 y No Increase
24 - 179 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee (Exel. (Y/N) Effective Date
HST) HST)
Rentals -additional staff Hourly rate required for additional staffing $40.00 $40.00 y No Increase
Grounds for Photos (rentals available from April to October, before dusk)
Resident Flat rate, 2 hours day of rental $160.00 $160.00 y No Increase
Non-Resident Flat rate, 2 hours day of rental $180.00 $180.00 y No Increase
Photography Club Flat rate, max. 4 hours (public hrs.) $145.00 $145.00 y No Increase
Chestnut Hill Developments Recreation Complex & Dunbarton Indoor Pool
Pool Rentals
Private Rental -Rec Complex Hourly rate, max 19 (RC) $120.00 $122.00 y September 1, 2022
Private Rental -Dunbarton Pool Hourly rate, max 19 (DIP) $107.00 $109.00 y September 1, 2022
Private Rental -Rec Complex Hourlv rate, max 50 (RC\ $145.00 $148.00 y September 1, 2022
Private Rental Hourly rate, max 50 (DIP) $126.00 $129.00 y September 1, 2022
Minor Sport Group Hourly rate (RC) $76.00 $78.00 y September 1, 2022
Minor Sport Group Hourly rate (DIP) $80.00 $82.00 y September 1, 2022
Extra Lifeguard Hourly rate $29.00 $30.00 y September 1, 2022
Instructor Hourly rate $33.00 $35.00 y September 1, 2022
Board of Education Hourly rate $72.00 $73.00 y September 1, 2022
Swim Meet Hourly rate $148.00 $151.00 y September 1, 2022
Chestnut Hill Developments Recreation Complex Facilities
Mat Room
Off Court Training Hourly rate $27.00 $27.00 y No Increase
Martial Arts Hourly rate $34.00 $34.00 y No Increase
After Hour Tennis Rentals
Four Courts Hourly rate $126.00 $130.00 y May 1, 2022
Pool & Fitness Meeting Room
Swim Party Rental Flat rate, 1.5 hours $43.00 $43.00 y No Increase
Meeting Room 2 or 3
Resident Flat rate, whole day $178.00 $182.00 y June 1, 2022
Non-resident Flat rate, whole day $222.00 $226.00 y June 1, 2022
Resident Hourly rate $35.00 $36.00 y June 1, 2022
Non-resident Hourly rate $47.00 $48.00 y June 1, 2022
Daytime, business, resident Flat rate, business hours $115.00 $117.00 y June 1, 2022
Daytime, business, non-resident Flat rate, business hours $147.00 $150.00 y June 1, 2022
Community Group Flat rate, max. 4 hours $40.00 $41.00 y June 1, 2022
Meeting Rooms 2 & 3
Resident Flat rate, whole day $286.00 $292.00 y June 1, 2022
Non-resident Flat rate, whole day $378.00 $386.00 y June 1, 2022
Resident Hourly rate $55.00 $56.00 y June 1, 2022
Non-resident Hourly rate $68.00 $69.00 y June 1, 2022
Daytime, business, resident Flat rate, business hours $154.00 $157.00 y June 1, 2022
Daytime, business, non-resident Flat rate, business hours $194.00 $198.00 y June 1, 2022
Community Group Flat rate, max. 4 Hours $70.00 $71.00 y June 1, 2022
O'Brien Meeting Room A or B
Resident Flat rate, whole day $255.00 $270.00 y June 1, 2022
Non-resident Flat rate, whole day $319.00 $398.00 y June 1, 2022
Resident Hourly rate $52.00 $55.00 y June 1, 2022
Non-resident Hourly rate $65.00 $69.00 y June 1, 2022
25 - 180 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Daytime, business, resident Flat rate, business hours $109.00 $125.00 y June 1, 2022
Daytime, business, non-resident Flat rate, business hours $147.00 $156.00 y June 1, 2022
Community Group Flat rate, max. 4 hours $44.00 $45.00 y June 1, 2022
O'Brien Meeting Rooms A & B
Resident Flat rate, whole day $507.00 $517.00 y June 1, 2022
Non-resident Flat rate, whole day $634.00 $647.00 y June 1, 2022
Resident Hourly rate $105.00 $110.00 y June 1, 2022
Non-resident Hourly rate $131.00 $137.00 y June 1, 2022
Daytime, business, resident Flat rate, business hours $236.00 $250.00 y June 1, 2022
Daytime, business, non-resident Flat rate, business hours $295.00 $312.00 y June 1, 2022
Tournament bookings Flat rate, per day $254.00 $289.00 y June 1, 2022
Community Group Flat rate, max. 4 hours $77.00 $79.00 y June 1, 2022
New Year's Eve Flat rate, whole day $1,008.00 $1,028.00 y June 1, 2022
Chestnut Hill Developments Recreation Complex East or West Salon
Resident Flat rate, whole day (Monday -Sunday) $754.00 $769.00 y June 1, 2022
Non-resident Flat rate, whole day (Monday -Sunday) $945.00 $964.00 y June 1, 2022
Sunday, resident Flat rate, daytime $520.00 $530.00 y June 1, 2022
Sunday, non-resident Flat rate, daytime $650.00 $663.00 y June 1, 2022
Children's Banquets Flat rate, max. 4 hours $170.00 $173.00 y June 1, 2022
New Year's Eve, resident Flat rate, whole day $1,659.00 $1,692.00 y June 1, 2022
New Year's Eve, non-resident Flat rate, whole day $2,073.00 $2,114.00 y June 1, 2022
Special Events Musical Flat rate, resident/community group $1,916.00 $1,954.00 y June 1, 2022
Resident 1/2 Day Flat rate, max. 6 hours $385.00 $393.00 y June 1, 2022
Non-resident 1/2 Day Flat rate, max. 6 hours $488.00 $498.00 y June 1, 2022
Chestnut Hill Developments Recreation Complex East & West Salons (Both Rooms)
Resident Flat rate, whole day (Monday -Sunday) $1,344.00 $1,371.00 y June 1, 2022
Non-resident Flat rate, whole day (Monday -Sunday) $1,748.00 $1,783.00 y June 1, 2022
Sunday, resident Flat rate (daytime) $892.00 $910.00 y June 1, 2022
Sunday, non-resident Flat rate (daytime) $1,115.00 $1,137.00 y June 1, 2022
New Year's Eve, resident Flat rate $2,514.00 $2,564.00 y June 1, 2022
New Year's Eve, non-resident Flat rate $2,767.00 $2,822.00 y June 1, 2022
Special Events Musical Flat rate -resident/community group only $3,832.00 $3,909.00 y June 1, 2022
Deposit $656.00 $669.00 y June 1, 2022
Resident 1/2 Day Flat rate, max. 6 hours $732.00 $747.00 y June 1, 2022
Non-resident 1/2 Day Flat rate, max. 6 hours $850.00 $867.00 y June 1, 2022
George Ashe Community Centre
Paris or Franklin Meeting Room
Resident Flat rate $390.00 $409.00 y June 1, 2022
Non-resident Flat rate $572.00 $511.00 y June 1, 2022
Daytime, business, resident Flat rate $119.00 $125.00 y June 1, 2022
Daytime, business, non-resident Flat rate $149.00 $156.00 y June 1, 2022
Community Group Flat rate $33.00 $34.00 y June 1, 2022
Resident Hourly rate $52.00 $55.00 y June 1, 2022
Non-resident Hourly rate $84.00 $69.00 y June 1, 2022
After School Admissions $40.00 $41.00 N June 1, 2022
26 - 181 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Paris & Franklin Meeting Rooms
Resident Flat rate $708.00 $743.00 y June 1, 2022
Non-resident Flat rate $935.00 $954.00 y June 1, 2022
Daytime, business, resident Flat rate $238.00 $250.00 y June 1, 2022
Daytime, business, non-resident Flat rate $292.00 $312.00 y June 1, 2022
Community Group Flat rate $33.00 $34.00 y June 1, 2022
Resident Hourly rate $104.00 $110.00 y June 1, 2022
Non-resident Hourly rate $130.00 $137.00 y June 1,"2022
New Year's Eve, resident Flat rate $1,455.00 $1,528.00 y June 1, 2022
Children's Banquets, resident Flat rate, resident/community group $150.00 $153.00 y June 1, 2022
Don Beer Arena
Banquet Hall
Resident Flat rate $567.00 $578.00 y June 1, 2022
Non-resident Flat rate $709.00 $723.00 y June 1, 2022
Daytime, business, resident Flat rate $220.00 $224.00 y June 1, 2022
Daytime, business, non-resident Flat rate $275.00 $280.00 y June 1, 2022
Sunday to Thursday, resident Hourly rate $68.00 $69.00 y June 1, 2022
Sunday to Thursday, non-resident Hourly rate $85.00 $87.00 y June 1, 2022
Sunday, resident Flat rate (daytime) $399.00 $407.00 y June 1, 2022
Sunday, non-resident Flat rate (daytime) $546.00 $557.00 y June 1, 2022
Children's Banquets (Community Flat rate $151.00 $154.00 y June 1, 2022
Tournament Rate Flat rate, daily, Don Beer only $284.00 $290.00 y June 1, 2022
New Year's Eve, resident Flat rate $1,146.00 $1,169.00 y June 1, 2022
New Year's Eve, non-resident Flat rate $1,432.00 $1,461.00 y June 1, 2022
West Shore Community Centre
Resident Flat rate $725.00 $761.00 y June 1, 2022
Non-resident Flat rate $945.00 $951.00 y June 1, 2022
Daytime, business, resident Flat rate $215.00 $226.00 y June 1, 2022
Daytime, business, non-resident Flat rate $295.00 $282.00 y June 1, 2022
Sunday to Thursday, resident Hourly rate $93.00 $98.00 y June 1, 2022
Sunday to Thursday, non-resident Hourly rate $126.00 $123.00 y June 1, 2022
Friday, resident Flat rate $546.00 $575.00 y June 1, 2022
Friday, non-resident Flat rate $708.00 $718.00 y June 1, 2022
Children's Banquets (Community Flat rate $150.00 $153.00 y June 1, 2022
New Year's Eve, resident Flat rate $1,543.00 $1,620.00 y June 1, 2022
New Year's Eve, non-resident Flat rate $1,929.00 $2,025.00 y June 1, 2022
East Shore Community Centre
Room 2 or Room4 -Meeting
Resident Hourly r1;1te $40.00 $41.00 y June 1, 2022
Non-Resident Hourly rate $50.00 $51.00 y June 1, 2022
Gymnasium -Meeting/Sports
Resident Hourly rate $56.00 $57.00 y June 1, 2022
Non-Resident Hourly rate $70.00 $71.00 y June 1, 2022
Room 2 and Room 4 -Social
Resident Flat rate $260.00 $265.00 y June 1, 2022
Non-Resident Flat rate $347.00 $354.00 y June 1, 2022
New Years Eve -Resident Flat rate $535.00 $546.00 y June 1, 2022
New Years Eve -Non-Resident Flat rate $698.00 $712.00 y June 1, 2022
27 - 182 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Gymnasium • Social
Resident Flat rate $556.00 $567.00 y June 1, 2022
Non-Resident Flat rate $695.00 $709.00 y June 1, 2022
New Year's Eve, resident Flat rate $1,092.00 $1,114.00 y June 1, 2022
New Year's Eve non-resident Flat rate $1,365.00 $1,392.00 y June 1, 2022
Community Room
Daily Flat rate $353.00 $360.00 y June 1, 2022
Meeting -Resident Hourly rate $42.00 $43.00 y June 1, 2022
Meeting -Non-Resident Hourly rate $53.00 $54.00 y June 1, 2022
Social -Resident Hourly rate $66.00 $67.00 y June 1, 2022
Social -Non-Resident Hourly rate $82.00 $84.00 y June 1, 2022
Rental Extra Fees Listing
Community Groups 12 bookings $150.00 $153.00 y June 1, 2022
Administration Fee $40.00 $41.00 y June 1, 2022
Maintenance Fee Hourlv rate $35.00 $36.00 y June 1, 2022
Equipment rental Fee Flat rate $23.89 $24.00 y June 1, 2022
Damage/Security Deposit $300.00 $306.00 y June 1, 2022
1Refundable)
Damage/Security Deposit (Jack & Jill $500.00 $510.00 y June 1, 2022
Parties) (Refundable)
New Staff Overtime for Event Hourly rate $63.00 $65.00 y June 1, 2022
(early/late opening)
Performing Rights Tariff Without Flat rate (301 -500 capacity) $61.69 $61.69 y No Increase
Dancing -Banquet Hall
Performing Rights Tariff Without Flat rate (1 -101 capacity) $20.56 $20.56 y No Increase
Dancing -George Ashe Community
Centre Paris Room, George Ashe
Community Centre Franklin Room,
O'Brien Room A, O'Brien Room B,
East Shore Community Centre
Community Room, East Shore
Community Centre Room #2 and
East Shore Community Centre Room
#4
Performing Rights Tariff Without Flat rate (101 -300 capacity) $29.56 $29.56 y No Increase
Dancing -West Salon, East Salon,
O'Brien Rooms, Don Beer,
Westshore Community Centre,
George Ashe Community Centre
Banquet Hall and East Shore
Community Centre Gymnasium
Performing Rights Tariff With Flat rate (301 -500 capacity) $123.38 $123.38 y No Increase
Dancing -Banquet Hall
Performing Rights Tariff With Flat rate (1 -101 capacity) $41.13 $41.13 y No Increase
Dancing -George Ashe Community
Centre Paris Room, George Ashe
Community Centre Franklin Room,
O'Brien Room A, O'Brien Room B,
East Shore Community Centre
Community Room, East Shore
Community Centre Room #2 and
East Shore Community Centre Room
#4
28 - 183 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
(Excluding Fee(Excl. (Y/N) Effective Date
HST) HST)
Performing Rights Tariff With Flat rate (101 -300 capacity) $59.17 $59.17 y No Increase
Dancing -West Salon, East Salon,
O'Brien Rooms, Don Beer,
Westshore Community Centre,
George Ashe Community Centre
Banquet Hall, East Shore Community
Centre Gvmnasium
Events
Pre-teen Dance Single Admission -purchased online in $11.50 $11.50 y No Increase
Poinsettia Tea Single Admission $7.07 $7.07 y No Increase
Big Band Sinqle Admission $6.19 $6.19 y No Increase
Museum Events Adults $10.84 $11.06 y April 1, 2022
Museum Events Students/Seniors $9.07 $9.29 y April 1, 2022
Museum Events Children $6.86 $7.08 y April 1, 2022
Museum Event Family $31.86 $35.40 y April 1, 2022
A Spirit Walk Single Admission $22.79 $26.55 y April 1, 2022
Artfest Vendor Fee Single Space $30.97 $31.00 y April 1, 2022
Artist Vendor Premium Fee Single Space with Table and Tent $119.47 $120.00 y April 1, 2022
Artist Vendor Fee at City Concerts in Single Space $22.12 $23.00 y April 1, 2022
the Park and Museum Events
Community Event Application Fee Single occurrence application $26.55 $27.00 y April 1, 2022
Community Festival Application Fee Single occurrence application $110.62 $111.00 y April 1, 2022
Partner Event Aoolication Fee Single occurrence application $265.49 $266.00 y April 1, 2022
Miscellaneous
Replacement Access Card $12.00 $13.00 y September 1, 2022
Museum Filming/Photo Shoots Set dressina & clean Uo, hourlv $92.75 $92.75 y No Increase
Museum Filming/Photo Shoots Shooting time, hourly $206.00 $206.00 y No Increase
Museum Filming/Photo Shoots Shooting time, hourly after 14 hours $283.25 $283.25 y No Increase
Museum Filming/Photo Shoots Hourly Fee -additional site supervisor $41.25 $41.25 y No Increase
Kindergym Birthday Parties $168.14 $168.14 y No Increase
Creative Play Birthday Parties $168.14 $168.14 y No Increase
Dance Birthday Parties $168.14 $168.14 y No Increase
School Electives -Pottery 1.5 hour program/$ pp based on 10 student $160.00 $160.00 N No Increase
Pottery Birthday Parties $216.00 $216.00 y No Increase
Pottery Supplies:
Annual Membership (Open Studio) $28.32 $28.32 y No Increase
Open Studio Hourly Rate $4.43 $4.43 y No Increase
Block of Clay $34.51 $34.51 y No Increase
Tool Kit $23.00 $23.00 y No Increase
Fitness Birthday Party $158.00 $158.00 y No Increase
Kinder Surprise Birthday Parties (Addition) $183.00 $183.00 y No Increase
Princess Birthday Partv 11 Children $193.00 $193.00 y No Increase
Super Hero Party 11 Children $193.00 $193.00 y No Increase
Museum Birthday Parties 16 Children $200.53 $200.53 y No Increase
Equipment Rental (Gym @ ESCC) Charge for usage of sports equip. (no $23.69 $23.69 y No Increase
Games Room Party (GALCC / 12 children $149.56 $149.56 y No Increase
Gi=!mes Room Party (GALCC / 24 children $180.53 $180.53 y No Increase
Sensational Sports Parties 12 children $149.56 $149.56 y No Increase
Sensational Sports Parties 24 children $180.53 $180.53 y No Increase
29 - 184 -
Revised
Community Services
2021 Current 2022 HST
User Fee or Charge Fee Proposed Applicable Proposed Fee
{Excluding Fee {Exel. Effective Date
HST) HST) {Y/N)
Recreation Complex Filming Hourly $200.00 $206.00 y September 1, 2022
Program Administration Fee HST will be added to applicable programs $11.00 $11.50 y September 1, 2022
Membership Administration Fee $38.50 $39.00 y September 1, 2022
NSF Charge Percheoue $48.00 $49.00 N September 1, 2022
Additional Receipt Charge Per family $5.00 $6.00 y September 1, 2022
Food Truck various based upon event attendance Various Various y No Increase
Marketing Promotions
City Brochure Advertising Community Group -Full Page $761.06 $776.00 y September 1, 2022
Commercial Rate -Full Paae $836.28 $853.00 y September 1, 2022
Community Group -Half Page $490.27 $500.00 y September 1, 2022
Commercial Rate -Half Paae $566.81 $578.00 y September 1, 2022
* Classes may vary from 5 to 15 weeks
** Classes mav vary from 5 to 15 weeks. Single class participation is available
*** Must also provide completed criteria listing prior to confirmation
**** Indicates 50% off seniors 65+ Grandfathered Memberships
30 - 185 -
Development Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Miscellaneous Charges
Curb Cut -new development not $48.00 per metre or part thereof $48.00 per metre or part thereof y No Increase
assumed by municipality, infill building with a minimum charge of with a minimum charge of
permit or industrial/commercial $325.00 $325.00
development
Curb Infill $185.00/m $185.00/m y No Increase
Sidewalk Repair $175.00/m 2 $175.00/m2 y No Increase
Municipal Consent Fee $450.00/street $450.00/street N No Increase
Stormwater Maintenance Fee $2,200.00/hectare $2 300.00/hectare N April 1, 2022
Cash-in-lieu of water quality treatment $40 000.00/imp.ha $50,000.00/imp.ha N April 1, 2022
Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase
Newsoaper Box Installation $250.00 -$500.00 $250.00 -$500.00 N No Increase
Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase
Road Cleaning Contract cost + 10% admin fee Contract cost + 10% ad min fee y No Increase
Tree Removal Compensation 1 $500.00/tree to a max of $550.00/tree to a max of N April 1, 2022
$3,000.00/dwelling unit and $3,300.00/dwelling unit and
$7,500.00/1000 m2 or any part $8,250.00/1000 m2 or any part
thereof for industrial and thereof for industrial and
commercial develooments commercial develooments
Pool Enclosure Permit $350.00 $350.00 N No Increase
Lot Grading Review
Residential Lot Grading Review Fee $75.00/unit $75.00/unit N No Increase
Infill Building Permit
New Construction and/or Foundation $750.00 $750.00 N No Increase
Modification (anv oart thereof)
Addition to existing structure $75.00 $75.00 N No Increase
Damage Deposits
Pool $1,000.00 $1,000.00 N No Increase
Water/Sewer Connection $1 000.00 $1,000.00 N No Increase
Residential Building Permit-Rural up to $4 500.00 uo to $4,500.00 N No Increase
Residential Building Permit-Urban up to $5,000.00 UP to $5,000.00 N No Increase
Commercial Building $5,000.00 -10,000.00 $5,000.00 -10 000.00 N No Increase
Fill/Topsoil Permit
One Year Permit $1,000.00 + $1,000.00/hectare to $1,000.00 + $1,000.00/hectare to N No Increase
a max of $5,000 + $2.00/m3 of a total maximum fee of $5,000 +
imported fill $2.00/m3 of imported fill
One Year Extension $1,000.00 $1,000.00 N No Increase
Penalty & Investigation Fee $5,000.00 $5,000.00 N No Increase
Erosion & Sediment Control Security 100% of estimated cost of 100% of estimated cost of N No Increase
Erosion & Sediment Control Erosion & Sediment Control
Measures Measures
Road Damage Security
Paved Road $5,000.00/km $5,000.00/km N No Increase
Surface TreaUGravel Road $10,000.00/km $10,000.00/km N No Increase
Subdivision/Development /Road Servicing Agreements
Engineering Review Based on total cost of Municipal Based on total cost of Municipal
Works 4 Works 4
Engineering Review Fee 2 1.25% with a minimum of 1.25% with a minimum of N No Increase
Detailed Design Package $5,000.00 $5,000.00
Surcharge for 4th Submission of Detailed 33.3% of total Engineering Design 33.3% of total Engineering N No Increase
Design Package (payable at submission) Review Fee with a minimum of Design Review Fee with a
3 $2,600.00 minimum of $2,600.00
Additional surcharge for Submission of 20% of total Engineering Design 20% of total Engineering Design N No Increase
each Detailed Design Package after 4th Review Fee with a minimum of Review Fee with a minimum of
Submission (payable at submission) 3 $2,600.00 $2,600.00
31 - 186 -
Development Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Inspection Based on total cost of Municipal Based on total cost of Municipal
Works4 Works4
<$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase
$250,000 -500,000 6.00% 6.00% N No Increase
$500,000 -$1.5 million 4.50% 4.50% N No Increase
$1.5 million -$5.0 million 3.75% 3.75% N No Increase
> $5 million 3.50% 3.50% N No Increase
Site Plans
Engineerina Review
Engineering Review Fee 2 Development Site Area <= 1,000 Development Site Area <= 1,000 N No Increase
Detailed Design Package m 2 , fixed fee of $1, ODO m 2 , fixed fee of $1,000
Development Site Area Development Site Area N No Increase
1,001 m 2 to 3000 m 2 fixed fee of 1,001 m 2 to 3000 m 2 fixed fee of
$3,000 $3,000
Development Site Area Development Site Area N No Increase
> 3,001 m 2 based on the sliding > 3,001 m 2 based on the sliding
scale of total cost of Civil Works 5 scale of total cost of Civil Works 5
noted below noted below
<$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase
$250 ODO -$500,000 6.00% 6.00% N No Increase
$500,000 -$1.5 million 4.50% 4.50% N No Increase
$1.5 million -$5.0 million 3.75% 3.75% N No Increase
> $5 million 3.50% 3.50% N No Increase
Surcharge for submission of each $2,600.00 $2,600.00 N No Increase
Detailed Design Package after 3rd
submission (payable at submission) 3
Inspection Based on total cost of Civil Works 5
Inspection Fees Development Site Area Development Site Area N No Increase
<= 1,000 m2, fixed fee of$1,000 <= 1,000 m2 , fixed fee of$1,000
Development Site Area Development Site Area N No Increase
1,001 m2 to 3000 m2 fixed fee of 1,001 m2 to 3000 m2 fixed fee of
$3,000 $3,000
Development Site Area Development Site Area N No Increase
> 3,001 m2 based on the sliding > 3,001 m2 based on the sliding
scale of total cost of Civil Works 5 scale of total cost of Civil Works 5
noted below noted below
<$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase
$250,000 -$500,000 6.00% 6.00% N No Increase
$500,000 -$1.5 million 4.50% 4.50% N No Increase
$1.5 million -$5.0 million 3.75% 3.75% N No Increase
> $5 million 3.50% 3.50% N No Increase
Surcharge for more than two inspections $820.00 per inspection $820.00 per inspection N No Increase
required due to unaddressed
deficiencies identified during earlier
inspections (payable at inspection)
Land Division
Engineering Review
up to 4 proposed lots $1,500.00 $1,500.00 N No Increase
>4 proposed lots if not completed as $2,500.00 $2,500.00 N No Increase
a Draft Plan of Subdivision
Clearance of Conditions
UP to 4 proposed lots $2 ODO.DO $2 ODO.DO N No Increase
>4 proposed lots if not completed as $5,000.00 $5,000.00 N No Increase
a Draft Plan of Subdivision
32 - 187 -
Development Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Other Fees
Re-circulation of Drawings due to $2,600.00 $2,600.00 N No Increase
revisions by Owner (payable at re-
circulation\
Engineering Studies 6 (payable at
submission of study)
New Studv $7,500.00 Per Study $7 500.00 per Study N No Increase
Update or amendment to existing study $2,500.00 per Study $2,500.00 per Study N No Increase
Peer Reviews 7 Full recovery of City costs + 10% Full recovery of City costs+ 10% y No Increase
Admin. Fee Admin. Fee
Miscellaneous submissions not identified greater of percentage fee (based greater of percentage fee (based N No Increase
under a fee category as determined by on total cost of Civil Works) 6.6% on total cost of Civil Works) 6.6%
the Director, Engineering Services or or estimated hourly rate $125/hr or estimated hourly rate $125/hr
desiQnate min of 4 hours min of 4 hours
Footnotes
1. Tree Removal Compensation to be calculated in accordance with the City of Pickering Tree Inventory, Preservation and Removal
Compensation requirements approved bv Council Januarv 15 2018 Resolution # 387 /18.
2. 75% of the Engineering Review Fee payable at 2nd Submission, with the resulting 25% payable at signature of subdivision/site
olan aareement.
3. Above noted surcharges shall be discounted by 50% should less than half of the total plans/reports require revisions at the
discretion of the Director, Enqineerinq Services or desiQnate.
4. Municipal Works are defined as all future owned Municipal Works, excludinq sanitarv and water distribution works.
5. Civil Works are defined as all orivatelv owned Civil Works, excludina sanitarv and water distribution works.
6. Review and aooroval of larae scale
7. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in support
of the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability, fluvial geomorphology, soils etc.
33 - 188 -
Engineering Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Driveway Widenings/Extensions $100 per application $100 per application y No Increase
Driveway Entrance Curb Cut $48.00 per metre or part $48.00 per metre or part y No Increase
thereof with a minimum thereof with a minimum
charge of $325.00 charge of $325.00
Pre-installed Storm Sewer $700.00 $700.00 y No Increase
Connection
34 - 189 -
Finance Department
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Bidders cost to pick bid document package. Range: Range:
Price range based upon the size of the $50.00 to $250.00 $50.00 to $250.00 N No Increase
document package, drawings, soils report,
consulting reports -relative to the size of the
project
Letter of Credit Administration Draw Fee $250.00 $250.00 N No Increase
(Excluding Subdivision and Development
Agreements)
Returned Payments $46.00 $46.00 N No Increase
Electronic Payment Correction $46.00 $46.00 N No Increase
Post Dated Cheque Retrieval Fee $46.00 $46.00 N No Increase
New Roll Number Set Up Fee $55.00 $55.00 N No Increase
Residential Apportionment Fee $60.00 $60.00 N No Increase
Commercial Apportionment Fee $250.00 $250.00 N No Increase
Ownership Change Administration Fee $40.00 $40.00 N No Increase
Preparation of Property Tax Registration $600.00 $600.00 N No Increase
Extension Agreement
Receipt for Income Tax (per roll number) $15.00 $15.00 N No Increase
*If you are 65 years of age or older as of $0.00 $0.00 N No Increase
December 31 of the year in question, the fee for
an Income Tax Receipt for that year will be $0
for those properties in the RT tax class.
Property Tax Account Analysis/Research -$35.00/hr $35.00/hr N No increase
includes archival records (One hour min.)
Addition of water/sewer lien per roll number $25.00 $40.00 N April 1, 2022
Addition of POA lien per roll number $25.00 $25.00 N No Increase
!Addition of Development Charges lien per roll $25.00 $25.00 N No Increase
number
Duplicate Tax Bill per roll number $10.00 $10.00 N No Increase
Statement of Account per roll number $10.00 $10.00 N No Increase
Overdue/Arrears Notices $5.00 $5.00 N No Increase
Tax Certificates -No Verbal provided $65.00 $75.00. N April 1, 2022
Tax Certificates Faxed (24 hour turn around) $85.00 $90.00 N April 1, 2022
357/358 Applications $25.00 $25.00 N No Increase
(Depending on value of rebate) Fee for section
357 applications be waived for tax relief
applications filed under s.357(1 )(1.d) for
poverty and sickness.
Tax Collection/Tax Registration Letters $45.00 $45.00 N No Increase
Tax Billing for Mortgage Company $15.00 $15.00 N No Increase
(Annual fee for Final Payment Listing per roll
number)
Farm Debt Letter $65.00 $65.00 N No Increase
35 - 190 -
Fire Services Department
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Information
Copy of Fire Incident Summary Report $150.00 $150.00 y No Increase
Fire Reports/Records (not applicable to formal $150.00 $150.00 y No Increase
requests in accordance with the Municipal
Freedom of Information and Protection of
Privacy Act, including requests from property
owner and/or other government agencies)
File Searches (Searches from our existing filing $150.00 $150.00 y No Increase
network)
Inspections
Legal Inspections (Generally requests from legal $200.00 $200.00 y No Increase
firms)
Multi-Unit Residential Inspections $200.00 $200.00 y No Increase
(upon request)
Boarding/Lodging/Rooming House Inspections $200.00 $200.00 y No Increase
(upon request)
Institutional Inspections (upon reauest) $200.00 $200.00 y No Increase
Educational Occupancy Inspections (upon $200.00 $200.00 y No Increase
request)
Mercantile Inspections (upon request) $200.00 $200.00 y No Increase
Business and Personal Services Inspections $200.00 $200.00 y No Increase
(upon request)
Industrial Inspections (upon request) $200.00 $200.00 y No Increase
Dav Care Inspections (upon request) $200.00 $200.00 y No Increase
Group/Foster Home Inspections $200.00 $200.00 y No Increase
(upon request)
Occupant Load Inspections (upon request) $200.00 $200.00 y No Increase
Liquor Licensing Requests (includes occupant $200.00 $200.00 y No Increase
load calculations) (upon request)
Inspection requests not within scheduled hours Actual Costs Actual Costs y No Increase
of work (if applicable, includes (if applicable, includes
other additional rates) other additional rates)
Federal and/or Provincial Property Inspections $410.00 $410.00 y No Increase
(upon request) (Not applicable to properties with
a Memorandum of Understanding (MOU))
Alarm Response
First response to malicious and/or nuisance Nil Nil N No Increase
false alarms, for same address, within 12 month
period
Second and subsequent malicious and/or $488.40 $488.40 N No Increase
nuisance false alarms, for same address, within
12 month period, per fire apparatus dispatched
First response to false alarm as a result of work Nil Nil N No Increase
being performed on a fire alarm system or
emergency system, for same address, within 12
month period
36 - 191 -
Fire Services Department
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Second and subsequent false alarm as a result $488.40 $488.40 N No Increase
of work being performed on a fire alarm system
or emergency system, for same address, within
12 month period, per fire apparatus dispatched
First response to unapproved open air burning, Nil Nil N No Increase
for same address, within 12 month period
Second and subsequent response to $488.40 $488.40 N No Increase
unapproved open air burning, for same address,
within 12 month period, per fire apparatus
dispatched
Fires on or beside rail lines (Railway properties) Actual Costs Actual Costs N No Increase
(if applicable, includes (if applicable, includes
use of fire apparatus use of fire apparatus
and other additional and other additional
rates) rates)
Rescues -any call out for specialized rescue Actual staffing costs Actual staffing costs N No Increase
situations related to water, ice, high angle, slope plus $450.00 per hour plus $450.00 per hour
rescue, etc., may be charged back to the person for use of fire for use of fire
or persons rescued at the Fire Chief's discretion. apparatus and any apparatus and any
other additional rates other additional rates
Other
Security Key Safes (Boxes) $200.00 $200.00 y No Increase
If it is necessary to retain private contractor, rent Actual Costs (If Actual Costs (If y No Increase
special equipment not normally carried on a fire applicable, includes applicable, includes
apparatus in order to determine origin and use of fire apparatus use of fire apparatus
cause, suppress or extinguish a fire, preserve and other additional and other additional
property, prevent fire spread, make safe or rates) rates)
otherwise eliminate an emergency
Standby for movie shoots Actual staffing costs Actual staffing costs y No Increase
plus $450.00 per hour plus $450.00 per hour
for use of fire for use of fire
apparatus and any apparatus and any
other additional rates other additional rates
Propane facility fire protection and safety review $300.00 $300.00 y No Increase
of Risk and Safety Management Plan
Fire Extinquisher Traininq $200.00 $200.00 y No Increase
Fire apparatus on scene of a motor vehicle $488.40 $509.89 N January 1, 2022
accident and/or fire for non resident (MTO
Rates)
37 - 192 -
Fire Services Department
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST). (Y/N) Effective Date
If Fire Services responds to a fire or other Actual Costs Actual Costs y No Increase
emergency at a property and incurs damage or
contamination to equipment such as personal
protective equipment, hoses or other non-
consumable materials that require cleaning and
decontamination or replacement thereof, as a
result of the service to suppress or extinguish a
fire, preserve property, prevent a fire from
spreading, or otherwise control and eliminate an
emergency, the property owner shall be charged
the expenses incurred by Fire Services for
cleaning and decontamination or replacement of
equipment, as applicable.
38 - 193 -
Legal Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Notary $50.00 $50.00 N No Increase
Agreements
Subdivision $10,000.00 $10,000.00 y No Increase·
Subdivision (Amending -Major) $2,500.00 $2,500.00 y No Increase
Subdivision (Amending -Minor) $1,000.00 $1,000.00 y No Increase
Site Plan Control (Standard) $1,500.00 $1,500.00 y No Increase
Site Plan Control (Custom) $2,500.00 $2,500.00 y No Increase
Site Plan Control (Amending) $750.00 $750:00 y No Increase
Development (Major) $7,500.00 $7,500.00 y No Increase
Development (Minor) $3,500.00 $3,500.00 y No Increase
Development (Amending -Major) $1,500.00 $1,500.00 y No Increase
Development (Amending -Minor) $750.00 $750.00 y No Increase
Pre-Servicing $3,500.00 $3,500.00 y No Increase
Pre-Servicing (Amending -Major) $1,200.00 $1,200.00 y No Increase
Pre-Servicing (Amending -Minor) $750.00 $750.00 y No Increase
Encroachment $1,000.00 $1,000.00 y No Increase
Encroachment (Renewal/Assignment) $200.00 $200.00 y No Increase
Demolition $500.00 $500.00 y No Increase
Model Home $1,200.00 $1,200.00 y No Increase
Miscellaneous, Road Improvements/ $1,200.00 $1,200.00 y No Increase
Road Construction, Road Servicing,
Spatial Separation
Development Processes
Teraview -Title Search (Per PIN) $30.00 $30.00 y No Increase
Teraview or Laserfiche Document $20.00 $20.00 y No Increase
Download (Per Document)
Teraview -Document Review/Sign-off $60.00 $60.00 y No Increase
Draft Plan Approval Clearance $1,250.00 $1,250.00 y No Increase
(M-Plan to Registry Office)
Assumption -Plans of Subdivision $2,500.00 $2,500.00 y No Increase
Assumption -Road Servicing $1,000.00 $1,000.00 y No Increase
/Development Agreements
Part Lot Control
-Base Fee $1,000.00 $1,000.00 y No Increase
-Per Unit Fee $100.00 $100.00 y No Increase
-Secondary Process $150.00 $150.00 y No Increase
Road Related Processes
Road Dedication/Naming $300.00 $300.00 y No Increase
Road Closing $1,200.00 $1,200.00 y No Increase
Release/Abandonment Processes
Release of Agreements -Development, $300.00 $300.00 y No Increase
Encroachment, Licence, PreServicing,
Demolition, Model Home
Release of Miscellaneous Documents, $350.00 $350.00 y No Increase
Certificates/Orders, Postponements,
Notices
39 - 194 -
Legal Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (YIN) Effective Date
Release/Abandonment of Easements $500.00 $500.00 y No Increase
(Requiring Council Approval)
Acquisition/Disposal
Transfer of Land $350.00 $350.00 y No Increase
Transfer of Easement $350.00 $350.00 y No Increase
Release/Abandonment of Easements $350.00 $350.00 y No Increase
(Storm Drainage-Vehicular/Pedestrian)
Miscellaneous Processes
Reporting/Disbursements $150.00 $150.00 y No Increase
(Max 5 documents)
Reporting/Disbursements $50.00 $50.00 y No Increase
(Each additional document over 5)
Right of Re-entry Letters/Assumption $150.00 $150.00 y No Increase
Administration Fee -Letter of Credit Draw $250.00 $250.00 y No Increase
Insurance (Per Draw)
Permission to Enter Authorization $250.00 $250.00 y No Increase
(Over City Property)
That the Director of Corporate Services and City Solicitor be delegated authority to impose fees and charges for services
the Legal Department offers to the public, including the authority to adjust the fees and charges as they deem appropriate
and as maybe required.
40 - 195 -
Legislative Services
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Lotteries
Bazaar, Break open Raffle 1.5% of gross prize 1.5% of gross prize N No Increase
value (minimum fee of value (minimum fee of
$15.00) $15.00)
Other
Marriage Licence $130.00/ea $130.00/ea N No Increase
Marriage Ceremonies $300.00/ea $300.00/ea y No Increase
Burial Permits $25.00/ea $25.00/ea N No Increase
Photocooving
Up to five pages free -additional pages $0.50/ea $0.50/ea y No Increase
Council Agenda $350.00/yr. $350.00/yr. y No Increase
Executive/Planning Agenda $350.00/yr. $350.00/vr. y No Increase
Commissioning & Certification of $25.00 up to 5 $25.00 up to 5 N No Increase
Documents (commissioning for signatures signatures
pension forms is unofficially exempt) $5.00 per signature $5.00 per signature
after 5 after 5
Municipal Information for Liquor Sales New $50.00 N April 1, 2022
Licences
41 - 196 -
Operations
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) {Y/N) Effective Date
Sports Tournaments -User Fee $550.00/weekend $550.00/weekend y No Increase
Excludes league tournaments (2-3 days) (2-3 days)
$275.00/day $275.00/day
Sport Camps-User Fee $750.00/week $750.00/week y No Increase
(Full Park) (Full Park)
$375.00/week $375.00/week
(Partial Park) (Partial Park)
Park Permit Fee (0-49) Per Day $50.00 $50.00 y No Increase
Park Permit Fee (0-49) Per Day $40.00 $40.00 y No Increase
Community Group Not for Profit Rate
Park Permit Fee (50-199) Per Day $150.00 $150.00 y No Increase
Park Permit Fee (50-199) Per Day $125.00 $125.00 y No Increase
Community Group Not for Profit Rate
Park Permit Fee (200-349) Per Day $400.00 $400.00 y No Increase
Park Permit Fee (200-349) Per Day $330.00 $330.00 y No Increase
Community Group Not for Profit Rate
Park Permit Fee (350-499) Per Day $650.00 $650.00 y No Increase
Park Permit Fee (350-499) Per Day $540.00 $540.00 y No Increase
Community Group Not for Profit Rate
Park Permit Fee (500-999) Per Day $900.00 $900.00 y No Increase
Park Permit Fee (500-999) Per Day $750.00 $750.00 y No Increase
Community Group Not for Profit Rate
Park Permit Fee (1000-4999) Per Day $1,200.00 $1,200.00 y No Increase
Park Permit Fee (1000-4999) Per Day $1,000.00 $1,000.00 y No Increase
Community Group Not for Profit Rate
Park Permit Fee (5000+) Per Day $1,500.00 $1,500.00 y No Increase
Park Permit Fee (5000+) Per Day $1,250.00 $1,250.00 y No Increase
Community Group Not for Profit Rate
Park Filming Permit (Per Day) $500.00 $500.00 y No Increase
Civic Complex Courtyard Permit Fee $20 per hour $20 per hour y No Increase
Non Commercial Photographer Park $50 per day $50 per day y No Increase
Permit Fee
Special Events/Picnics/School Events -$140.00 $140.00 y No Increase
Picnic Tables (5 per load) -Delivery &
Pick Up
Special Events/Picnics/School Events -$45.00 $45.00 y No Increase
Garbage Cans (5 per load) Delivery &
Pick Up
Special Events/Picnics/BBQ's/School $45.00 $45.00 y No Increase
Events -Barricades (5 per load) Delivery
& Pick Up
Special Events/Picnics/School Events -$65.00 $65.00 N No Increase
Road Closure (Flat Rate)
Sport Field Lighting Fee Youth Groups $13.00/hr Youth Groups $13.00/hr y No Increase
Adult Groups $25.00/hr Adult Groups $25.00/hr
Sports Field Booking Permit Fee (Adult) $125.00/field/season $125. 00/field/season y No Increase
42 - 197 -
Operations
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Sports Field Booking Permit Fee (Youth) $125. 00/field/season $125. 00/field/season y No Increase
Artificial Turf Soccer Field (Adult) Adult Groups $80/hr. Adult Groups $80/hr. y No Increase
Artificial Turf Soccer Field (Youth) Youth Groups $40/hr. Youth Groups $40/hr. y No Increase
Road Occupancy Permits $125.00 $130.00 N March 1, 2022
Road Occupancy Permits -Street Party $125.00 $130.00 N March 1, 2022
Road Cut Degradation Fee $30/m 2 of pavement cut $40/m2 of pavement cut y March 1, 2022
Driveway Entrance 9 metres x 400 $2,100.00 $2,575.00 y March 1, 2022
millimetres (for ditched roads)
Driveway Entrance 9 metres to 15 $2,100.00 $2,575.00 y March 1, 2022
metres (for ditched roads) Plus $180.00 per metre in Plus $270.00 per metre in
excess of 9 metres excess of 9 metres
Plus $50.00 per coupler Plus $75.00 per coupler
when required when required
Driveway Entrance extension of existing $180.00 per metre $270.00 per metre y March 1, 2022
culvert Plus $50.00 per coupler Plus $70.00 per coupler
Min Charge $250.00 Min Charge $345.00
Driveway Entrance, culvert diameter Contract Cost Contract Cost y No Increase
exceeds 400mm (time and material) (time & material)
New rural driveway entrance $1,050.00 $1,050.00 y No Increase
(No Culvert required)
Commemorative Tree and Plaque $700.00 $800.00 N March 1, 2022
Commemorative Bench and Plaque $2,200.00 $2,400.00 N March 1, 2022
Commemorative Plaque -Pet Memorial New $60.00 per pet N March 1, 2022
Program
Hydro/lighting charges for tennis courts $340.00 per court per $375.00 per court per y September 1, 2022
season season
Seniors and Persons With Disabilities See below See below
Snow Removal Program for Property
Owners. Single/Family Income Level
(CRA -Notice of Assessment)
For those individuals receiving GAINS*, $0.00 $0.00 N No Increase
the fee for the Seniors and Persons
With Disabilities Snow Removal
Program will be $0.00
Net Income <$81,761 $62.81 $63.72 y September 1, 2022
Net Income >$81,761 and <$133,141 $93.80 $96.46 y September 1, 2022
Net Income >$133, 141 Not Eligible Not Eligible N/A
43 - 198 -
Operations
2021 Current Fee 2022 Proposed Fee HST Proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date
Special Events at Esplanade Park -$750.00 $750.00 y No Increase
Gazebo Backdrop/Sound/Wind Panels
Delivery, Set Up & Pick Up
Rental Extra Fees Listing
Sport Field Security Deposit $500.00 $500.00 N No Increase
(Refundable) -Seasonal Permit Holders
Sport Field Security Deposit $200.00 $200.00 N No Increase
(Refundable) -Casual Permit Holders
Administration Fee $40.00 $40.00 y No Increase
Additional Staff fee for liquor licenced $60.00 $60.00 y No Increase
permits (per day)
Park Damage/Security Deposit $50.00 $50.00 N No Increase
(Refundable) (0-99 people)
Park Damage/Security Deposit $125.00 $125.00 N No Increase
(Refundable) (100-199 people)
Park Damage/Security Deposit $250.00 $250.00 N No Increase
(Refundable) (200-499 people)
Park Damage/Security Deposit $500.00 $500.00 N No Increase
(Refundable) (500-999 people)
Park Damage/Security Deposit $750.00 $750.00 N No Increase
(Refundable) (1000-4999 people)
Park Damage/Security Deposit $1,000.00 $1,000.00 N No Increase
(Refundable) (5000+ people)
Road Occupancy Damage Deposit
Smaller Commercial Project or $5,000.00 Security or $5,000.00 Security or N No Increase
Repetitive Utility Program (less than 1 Letter of Credit (1 month Letter of Credit (1 month
month duration) refundable) refundable)
Larger Commercial Project or Repetitive $10,000.00 Security or $10,000.00 Security or N No Increase
Utility Program (less than 12 months Letter of Credit Letter of Credit
duration) (12 months refundable) (12 months refundable)
* Guaranteed Annual Income System
44 - 199 -
- 200 -
Attachment #2 to Report #FIN 06-22
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-
2
1
5
-
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-
2
1
7
-
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-218 -
-
2
1
9
-
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-
2
2
3
-
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-
2
2
9
-
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-23
1
-- 231 -
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234
- 235 -
Average Daily Cost of Municipal Services: $5.64*
23.56%
Fire Services
$1.33 20.25%
Roads
$1.14 7.62%
Library
$0.43 8.13%
Parks &
Property
$0.46
5.32%
Debt Services
$0.30 5.90%
Community
& Rec.
Centres
$0.33 5.57%
Corporate
Services
$0.31 4.24%
Culture &
Recreation -
Other
$0.24
0.05%
City
Development
$0.00 1.47%
Mayor,
Council &
Council
Support
$0.08 1.35%
Streetlights
$0.08 1.31%
Recreation
Programs
$0.07
0.68% Animal
Services
$0.04 0.60%
Customer
Care
$0.03 0.92%
Museum
$0.05 0.53%
Crossing
Guards
$0.03
0.93% Arenas $0.05 0.32%
Community
Grants
$0.02 0.62%
By-law
Services
$0.03 10.63% All
Other Areas
$0.60
* Calculated based on the average assesed value of $612,000 for a residential property.
Attachment #3 to Rpt #FIN 06-22
- 236 -- 236 -
Report to Council
Report Number: LEG 09-22
Date: March 28, 2022
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: Purchase of Land for the Construction of 401 Overpass
- The Corporation of the City of Pickering Purchase from Metropia (Notion
Road) Development Inc. - 1865 Pickering Parkway
-File: L-4610-008-20
Recommendation:
1.That Council approve the acquisition of Part of Lot 17, Concession 1, Pickering, being
Part 1, Plan 40R29897 subject to an easement in favour of Lots 17 & 18, Concession 1,
Pickering, as in DR1619827 City of Pickering, municipally known as 1865 Pickering
Parkway, Pickering, Ontario;
2.That the Chief Administrative Officer be authorized to execute the Agreement of
Purchase and Sale between The Corporation of the City of Pickering, as purchaser, and
Metropia (Notion Road) Development Inc., as vendor, set out in Attachment No. 1,
subject to such minor revisions as are satisfactory to the Chief Administrative Officer and
the Director, Corporate Services & City Solicitor;
3.That the Director, Corporate Services & City Solicitor be authorized to waive any
conditions contained within the said Agreement of Purchase and Sale, and to execute on
the City’s behalf any documents, instruments, transfers and agreements as may be
necessary to complete the transaction;
4.That Council authorize the purchase in the amount of $10,934,876.00 (net of HST), and
that the Director, Finance & Treasurer be authorized to fund the total net purchase cost
as follows:
(a)the sum of $4,373,950.00 to be financed by the issue of a debenture by The
Regional Municipality of Durham over a period not to exceed 20 years;
(b)the annual debenture repayment charges in the amount of approximately
$293,998.00 to be included in the annual Current Budget for the City of Pickering
commencing 2022, or such subsequent year in which the debenture is issued, and
continuing thereafter until the debenture financing is repaid;
(c)the Director, Finance & Treasurer to be authorized to make any changes,
adjustments and revisions to amounts, terms, conditions, or to take any actions
necessary in order to effect the foregoing; and
(d)The remaining sum of $4,976,232.00 to be funded from the Development Charges
Reserve Fund - Transportation;
- 237 -
LEG 09-22 March 28, 2022
Subject: Purchase of Land for the Construction of 401 Overpass Page 2
(e)The sum of $1,584,694.00 to be funded by a 1-year internal loan;
5.That the draft debenture by-law attached to this report be enacted; and,
6.That appropriate City of Pickering officials be authorized to take the actions necessary to
implement the recommendations in this report.
Executive Summary: This report seeks Council approval to acquire Part of Lot 17,
Concession 1, Pickering, being Part 1, Plan 40R29897 subject to an easement in favour of
Lots 17 & 18, Concession 1, Pickering, as in DR1619827 City of Pickering, municipally known
as 1865 Pickering Parkway, Pickering, Ontario. The proposed land acquisition is required to
enable construction of the Squires Beach Road Overpass project (the “Overpass”). The
location of the property is shown on the location map in Attachment No. 2.
Financial Implications: The cost of the proposed purchase is $10,700,000.00 plus HST
and Land Transfer Tax. The closing date is set out in the Agreement of Purchase and Sale and
can be amended as required by mutual agreement of the parties. Further details about the
purchase price and associated costs are outlined below.
1.Proposed Amount
Land Purchase $10,700,000.00
HST (13%) 1,391,000.00
Total Land Purchase $12,091,000.00
2.Estimated Purchase Costs
Land Purchase Price $10,700,00.00
Land Transfer Tax 35,750.00
Miscellaneous Closing Costs 10,000.00
Total Cost $10,745,750.00
HST (13%) 1,396,948.00
Total Gross Purchase Cost $12,142,698.00
HST Rebate (11.24%) (1,207,822.00)
Total Net Project Costs $10,934,876.00
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LEG 09-22 March 28, 2022
Subject: Purchase of Land for the Construction of 401 Overpass Page 3
3.Approved Source of Funds
Expenditure Account Required
504000.C10575.2004
504000.C10575.2004
504000.C10575.2004
504000.C10575.2004
Source of Funds
Development Charges
Reserve Fund – Transportation
0.00
$4,976,232.00
Total Funds $15,000,000.00 $10,934,876.00
Net project costs under (over) approved funds $4,065,124.00
The Internal Loan component is related to the “Post Period Benefit” that was part of the old
Development Charges Background Study. With City staff currently undertaking a new
Development Background Study, it is anticipated that the “Post Period Benefit” amount funded
by the Internal Loan will be reduced with the residual amount being funded by Development
Charges.
Discussion: Construction of a Highway 401 overpass connecting Notion Road
with Squires Beach Road is proposed in accordance with Part 2, Chapter 4 – Transportation in
the City’s Official Plan (Squires Beach Overpass). Once construction is complete, the
Overpass will link Notion Road with Squires Beach Road for vehicles, pedestrians and cyclists.
The Squires Beach Overpass also accommodates additional traffic anticipated from the
development of a Major Tourist Destination (Pickering Casino Resort) pursuant to By-law No.
7404/15 passed on January 19, 2015.
Through preliminary design, it was determined that construction of the Overpass requires the
acquisition of land at 1865 Pickering Parkway. While the City can initiate proceedings under
the Expropriations Act (Ontario) to acquire the land, the preferred (and more efficient)
approach is to negotiate the purchase with the property owner. The City has entered into
discussions with the property owner to acquire 2.07 acres of the site fronting Notion Road. The
2.07 acre parcel is required to accommodate the Overpass. In accordance with the City’s
acquisition and disposal of land policy, an independent certified property appraiser was
engaged to provide a market value appraisal to support the negotiations. The purchase price is
consistent with appraised value.
Debt – 20 year
Third Party Reserve Fund
Internal Loan – 2 year
Budget
$6,825,000.00
6,000,000.00
2,175,000.00
0.00
1,584,694.00
4,373,950.00
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LEG 09-22 March 28, 2022
Subject: Purchase of Land for the Construction of 401 Overpass Page 4
Attachments:
1.Agreement of Purchase and Sale
2.Location Map – 1865 Pickering Parkway, Pickering
3.Draft Debenture By-law
Prepared By: Approved/Endorsed By:
Adnan Naeem, B.A. (Hons.), L.L.B. Paul Bigioni
Assistant Solicitor Director, Corporate Services & City Solicitor
Approved/Endorsed By:
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
AN:PB:ks
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
Original Signed By:
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Attachment #1 to Report LEG 09-22
AGREEMENT OF PURCHASE AND SALE
THIS AGREEMENT made as of date of , 2022.
B E T W E E N :
THE CORPORATION OF THE CITY OF PICKERING
(hereinafter called the “Purchaser”)
OF THE FIRST PART
-and -
METROPIA (NOTION ROAD) DEVELOPMENT INC.
(hereinafter called the “Vendor”)
OF THE SECOND PART
RECITALS
WHEREAS:
A. An environmental assessment has been undertaken (the “Environmental Assessment”)
with respect to a proposed overpass connecting the public highways known as Notion
Road and Squires Beach Road, in the City of Pickering (the “Notion Road Overpass”);
B. In connection with this Environmental Assessment, the Purchaser determined that it
wishes to acquire the fee simple title to approximately 2.07 acres of land out of the
landholdings owned by the Vendor municipally described as 1842-1856 Notion Road and
described as Part 1 on the draft reference plan attached as Schedule “A” of this Agreement
(the “Lands”) for the Notion Road Overpass;
C. Once the Lands are conveyed, the Purchaser intends to commence the process to allow
for construction and formally establishing the Lands as part of the Notion Road Overpass;
D. The Purchaser and Vendor (collectively, the “Parties”) entered into a Letter of Intent
dated November 15th 2019 containing pertinent terms and conditions to be adhered to with
respect to a conveyance of the Lands (the “Letter of Intent”);
E. The Purchaser and Vendor wish to enter into this Agreement of Purchase and Sale (the
“Agreement”) as consistent with the terms of the Letter of Intent and the subsequent
negotiation between the Parties.
IN CONSIDERATION of the mutual covenants contained in this Agreement, the parties hereto
agree to and with each other as follows:
1. The recitals herein are true and accurate and form part of this Agreement.
2. The Schedules attached hereto form part of this Agreement.
3. In this Agreement, the following terms shall have the following meaning:
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(a) “Adjustments” means, without restricting the generality thereof, all matters usually
adjusted in similar transactions but shall exclude property taxes as the Purchaser
is exempt from any obligation to remit property taxes;
(b) “Agreement” means this agreement together with all schedules and dated as of
the introductory section of the first page of this Agreement made between the
Vendor and the Purchaser;
(c) “Agreement Authorization Date” means the date that City Council authorized
the entering into of an agreement with respect to the purchase of the Lands, being
January 24, 2022;
(d) “Appraisal” means the appraisal report prepared by CBRE Valuation & Advisory
Services for the Lands with an effective date of February 28, 2020, and prepared
in accordance with Canadian Uniform Standards of Professional Appraisal
Practice as established by the Appraisal Institute of Canada;
(e) “Authority” means any governmental authority, body, agency, department,
whether federal, provincial or municipal and any board of fire underwriters having,
on Closing, jurisdiction over the Lands;
(f) “Business Day” means any day except Saturday, Sunday or any statutory holiday;
(g) “City” means the City of Pickering;
(h) “Closing” means the completion of the sale and purchase of the Lands
contemplated herein by the delivery and registration, as applicable, of the
documents and items to be delivered and payment of the balance of the Purchase
Price as herein provided;
(i) “Closing Date”, “Date of Closing” and “Time of Closing” means the day and time
referred to in Section 17 of this Agreement;
(j) “Council” means the Council of the City of Pickering;
(k) “Environmental Assessment Act” means the Environmental Assessment Act,
R.S.O. 1990, c. E.18, as amended;
(l) “Environmental Assessment” means the Environmental Assessment completed
under the Environmental Assessment Act dated October 16, 2019 with respect to
the Notion Road Overpass;
(m) “Environmental Laws” means all present and future Applicable Laws, standards
and requirements pertaining to’ environmental or occupational health and safety
matters, including without limitation, those pertaining to reporting, licensing,
permitting, investigation, disposal, storage, use, remediation and cleanup of a
Hazardous Substance or the presence or release of same;
(n) “Fair Market Value of the Lands” shall mean the fair market value of the Lands
as determined by Section 6 of this Agreement, on a per acre basis;
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(o)“Hazardous Substance” means any substance or material that is prohibited,
controlled or regulated by any governmental authority including any contaminants,
pollutants, asbestos, lead, polychlorinated by-phenyl or hydrocarbon products, any
materials containing same or directives thereof; underground storage, tanks,
dangerous substances or goods, toxic or hazardous substances or materials,
controlled products, hazardous wastes and any other materials which may by their
nature be hazardous, either in fact or as defined in or pursuant to any
Environmental Laws;
(p)“Income Tax Act” means the Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.), as
amended;
(q)“Land Surveyor” means a surveyor, licensed to prepare survey of land within the
Province of Ontario;
(r)“Lands” means a part of those lands municipally described as 1842-1856 Notion
Road, in the City of Pickering, being Part of Lot 17, Concession 1, and assigned
Property Identifier Number 26330-0202 (LT), having an approximate area of no
less than two (2) acres and no more than two and a half (2.5) acres, and described
as Part 1 on the draft reference plan attached as Schedule “A”, the precise
boundaries and area of which shall be confirmed by the Land Surveyor;
(s)“Notion Road Overpass” means the proposed crossing, at varying levels, of the
highways known as Notion Road and Squires Beach Road for access purposes;
(t)“Permitted Encumbrances” means only those encumbrances described at
Schedule “B”;
(u)“Planning Act” means the Planning Act, R.S.O. 1990, c. P.13, as amended;
(v)“Proposed Development Lands” means those lands owned by the Vendor and
generally described as Parts 2, 3 & 4 on the draft reference plan attached as
Schedule “A” of this Agreement that are to be developed by the Vendor;
(w)“Purchase Price” has the meaning set out in Section 6 of this Agreement;
(x)“Reference Plan” means a Reference Plan prepared by a Land Surveyor
depicting the Lands;
(y)“Requisition Date” shall mean no later than 5:00 p.m. Toronto time on the date
that is Twenty (20) days prior to the Closing Date;
(z)“Vendor’s Planning Applications” means the Vendor’s applications for Official
Plan Amendment (OPA18-002 P), Zoning By-law Amendment (A03/18), Site Plan
Approval (S11/18) and Draft Plan of Condominium (CP-2018-06).
4.The Vendor agrees to sell the Lands to the Purchaser, and the Purchaser agrees to
purchase the Lands from the Vendor, upon the terms set out in this Agreement.
5.Total compensation for the Lands, being the Purchase Price, shall be determined pursuant
to the Appraisal.
3
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6. The Parties acknowledge and agree that, pursuant to the Appraisal prepared by CBRE
Valuation & Advisory Services for the Lands with an effective date of February 28, 2020,
the Purchase Price for the Lands shall be TEN MILLION SEVEN HUNDRED THOUSAND
DOLLARS ($10,700,000.00) (the “Purchase Price”) which the Parties acknowledge and
agree is the Fair Market Value of the Lands and as determined based on:
(a) The total lands conveyed for purpose of the Notion Road Overpass as determined
by the Environmental Assessment being the Lands in the general area shown on
Schedule “A” of no less than two (2) acres and no more than two and a half (2.5)
acres; provided the precise size and dimensions of the Lands shall be confirmed
by a Land Surveyor in accordance with the terms of this Agreement; and
(b) the highest and best use of the Lands, which is mutually acknowledged to be that
of Urban Residential Area – Medium Density.
7. The Purchaser and the Vendor acknowledge and agree that the valuation contained in the
Appraisal shall be deemed to be the Fair Market Value of the Lands for the purpose of this
Agreement.
8. It is acknowledged and agreed by the parties that the authorization of the payment of the
Purchase Price requires the approval of Council, which approval or refusal shall be
determined no later than March 28, 2022.
9. The Purchaser acknowledges and agrees that any and all parkland obligations of the
Vendor under section 42 of the Planning Act relating to its development of the Proposed
Development Lands and in connection with the Vendor’s Planning Applications are
deemed by the Corporation of the City of Pickering to be satisfied in full, and that the
Vendor shall not be required to dedicate any land or pay cash-in-lieu of parkland in
accordance with the provisions of Section 42 of the Planning Act with respect to any
portion of the Proposed Development Lands.
10. The payment of the Purchase Price shall be made on Closing to the Vendor or as the
Vendor may in writing direct, by cash or wire transfer to the trust account of the Vendor’s
solicitors.
11. The Purchaser agrees that a residential development can be constructed on the Vendor’s
Proposed Development Lands in advance of the selection of the precise location of the
Notion Road Overpass and/or construction of the Notion Road Overpass, subject to the
Vendor obtaining the relevant planning approvals in relation to its Planning Applications
and subject to making satisfactory arrangements to account for a future Notion Road
Overpass on the Lands.
12. The Vendor shall deliver a statement of adjustments to the Purchaser at least ten (10)
Business Days prior to the Closing Date and the parties’ solicitors shall exchange drafts
of all the closing documents at least five (5) Business Days before the Closing Date. The
Adjustments shall be apportioned and allowed up to the Closing Date (the Closing Date
itself to be apportioned to the Purchaser). In addition to other documentation customary
for real property transactions such as the one contemplated by this Agreement, the parties
shall each provide on Closing, an undertaking to readjust any errors or omissions in the
statement of adjustments to be prepared and delivered by the Vendor for the purposes of
Closing.
4
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13.To the best of the Vendor’s knowledge, the Vendor represents and warrants to the
Purchaser that the Lands have not been used as a waste disposal site, and that the
Vendor has not received any notice of any violation of any Federal, Provincial or other
regulations, orders or approvals of government authorities relating to the Lands or its use.
The Vendor, and its agents, shall have the right to entry onto the Lands from the
Agreement Authorization Date for the purpose of inspection, survey and performance of
environmental testing as it deems necessary including, but not limited to, obtaining soil
and liquid samples and drilling test holes. In the event that the Purchaser conducts any
such inspections, the Purchaser agrees to restore the Lands, so far as possible, to their
original condition. The Vendor shall provide the Purchaser with all consents or
authorizations (written or otherwise) necessary or desirable to enable the Purchaser to
obtain information as the Purchaser may consider necessary or advisable in determining
the environmental condition of the Lands within three (3) days after the request therefor.
The Vendor has provided all documents and reports in its possession relating to the
environmental condition of the Lands.
14.The Purchaser shall have 30 days from the Agreement Authorization Date to complete its
environmental due diligence and their obligations under this clause. In the event that the
Purchaser is not satisfied, in its absolute discretion, with the results of any inspection,
environmental test, survey or response to inquiries or if any environmental contaminants
are released prior to closing, the Purchaser may, without limiting any other right that the
Purchaser may have at its sole option, rescind this Agreement by delivering a notice of
termination to the Vendor, and in such event the Purchaser shall be released from all
obligations under this Agreement.
15.The parties acknowledge and agree that, forthwith following the Agreement Authorization
Date, the Vendor shall continue to engage a Land Surveyor to prepare and deposit on title
a reference plan substantively in the form of the draft attached hereto at Schedule “A”
depicting the Lands (the “Reference Plan”)..
16.The date by which the Vendor provides to the Purchaser satisfactory evidence that the
Reference Plan has been deposited on title to the Lands by a Plan Examiner of the Land
Registry Office of Durham shall be deemed for the purpose of this Agreement to be the
“Reference Plan Deposit Date”.
17.This Agreement shall be completed forty-five (45 days) following the later of: (i) the
Agreement Authorization Date, and (ii) the Reference Plan Deposit Date, but in any event,
no later than August 1, 2022, unless otherwise agreed upon in writing by the parties (the
“Closing Date”), and such completion shall occur on or before 5 p.m. on such date. The
parties agree to work cooperatively following the Agreement Authorization Date to
advance the Closing Date in order to complete this Agreement in an expeditious manner.
18.Upon Closing, vacant possession of the Lands shall be given to the Purchaser. Until
Closing, the Lands shall be at the sole risk of the Vendor.
19.The Purchaser shall be allowed until the Requisition Date to examine title to the Lands at
its own expense and to satisfy itself that there are no outstanding work orders affecting
the Lands or other title defects which the Purchaser is not willing to accept. If within the
time allowed for examining the title, any valid objections to title or to any outstanding work
order is made in writing to the Vendor and which the Vendor is unable to remove, remedy
or satisfy and which the Purchaser will not waive, this Agreement, notwithstanding any
5
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intermediate acts or negotiations in respect of such objections, shall be at an end. Save
as to any valid objection so made by such day and except for any objection going to the
root of the title, the Purchaser shall be conclusively deemed to have accepted the Vendor’s
title to the Lands.
20.On the Closing Date, title to the Lands is to be good and free from all registered
restrictions, liens, charges, easements, rights-of-way, or encumbrances save and except
for the Permitted Encumbrances. The Vendor shall discharge, on or before Closing, all
existing mortgages, liens or encumbrances registered on title to the Lands save for the
Permitted Encumbrances and save as for any mortgages with banks or trust companies
for which the Purchaser’s solicitor shall accept the Vendor’s solicitor’s personal
undertaking to obtain, out of the proceeds of sale, a discharge of same and to register the
discharge within a reasonable period of time following the Closing, provided that on or
before Closing the Vendor shall provide to the Purchaser a mortgage statement of the
amount required to obtain the discharge out of the balance due on closing and the
discharge amount is equal to or less than the total proceeds owing to the Vendor on
Closing.
21.Time shall be of the very essence of this Agreement, but no extensions of time for the
making of any payment or the doing of any act hereunder shall be deemed to be a waiver
or modification of or affect this provision. The time for doing or completing any matter
herein may be extended or abridged by agreement in writing signed by the Vendor and
the Purchaser or their respective solicitors who are specifically authorized in this regard.
22.Any tender of documents or money hereunder may be made upon the Vendor or
Purchaser or upon their respective solicitors and any money may be tendered by cheque
certified by a Canadian chartered bank.
23.The deed or transfer in respect of the Lands shall, save for the Land Transfer Tax Affidavit
(which shall be prepared and completed by the Purchaser) be prepared in registrable form
at the expense of the Vendor.
24.The Vendor, on completion, shall produce evidence that it is not a non-resident of Canada
within the meaning of Section 116 of the Income Tax Act or a certificate pursuant to the
provisions of Section 116 of the Income Tax Act that all taxes exigible on the sale of the
Lands will be paid or otherwise provided for failing which the Purchaser shall be credited
with the amount, if any, which it shall be necessary for the Purchaser to pay to the Receiver
General of Canada in order to satisfy the Purchaser’s liability in respect of tax payable by
the Vendor under the non-residency provisions of the Income Tax Act by reason of this
sale.
25.The Vendor represents, warrants and covenants to and with the Purchaser, which
representations and warranties are relied upon by the Purchaser and without which
representations and warranties the Purchaser would not have executed this Agreement
as follows:
(a)The Vendor is the registered owner of the Lands and has good and marketable
title thereto and has undertaken all requisite actions to bind itself to this Agreement
and the full and exclusive power to convey the fee simple interest therein;
6
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(b)To the best of the Vendor’s knowledge, information and belief, based upon the
knowledge, information and belief of the Vendor’s Associate Director/Business
(but that individual having made no inquiries or investigations), the Vendor has not
received written notice of any orders or directions relating to environmental or other
matters requiring any work, repairs, construction or capital expenditures with
respect to the Lands; and
(c)The Vendor is not a non-resident of Canada with the meaning of Section 116 of
the Income Tax Act.
The Purchaser’s obligation to carry out the transaction contemplated herein is subject to
the foregoing covenants, representations and warranties being true and accurate with the
same effect as if made on and as of the Closing. All of the foregoing covenants,
representations and warranties shall be confirmed by a statutory declaration of a senior
officer of the Vendor on Closing and shall survive the Closing of the within transaction.
26.The Purchaser acknowledges that the Purchase Price is exclusive of Harmonized Tax
(HST). The Purchaser represents warrants and agrees that:
(a)It is purchasing the Lands as principal for its own account and same is not being
purchased by the Purchaser as an agent, trustee or otherwise on behalf of or for
another person;
(b)It is registered under the Income Tax Act for the collection and remittance of HST;
and such registration is in good standing and has not been revoked;
(c)It shall be liable, shall self-assess and remit to the appropriate governmental
authority all HST which is payable under the Income Tax Act in connection with
the transfer of the Lands made pursuant to this Agreement of Purchase and Sale,
all in accordance with the Act;
(d)It acknowledges that the Vendor is relying upon the accuracy of the above
representations and warranties in not collecting HST on closing and allowing the
Purchaser to self-assess and remit HST to the Receiver-General in accordance
with the Income Tax Act, and that such representations and warranties shall not
merge on the closing of this transaction;
(e)It shall indemnify and save harmless the Vendor from and against any and all HST,
penalties, costs and/or interest which may become payable by or assessed against
the Vendor as a result of any inaccuracy, misstatement or misrepresentation made
in connection with any matter raised in this paragraph or contained in any
declaration referred to herein;
(f)It shall tender on closing a declaration and indemnity reflecting the above-noted
provisions; and.
(g)In the event the Purchaser is unable or fails to comply in any way with the foregoing
provisions, the following provisions shall be deemed to apply:
7
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The Purchaser covenants and agrees that it shall be responsible for paying
and remitting to the Vendor on closing the applicable HST payable under
the Income Tax Act in connection with the transfer of the Lands pursuant
to this Agreement of Purchase and Sale and failure of the Purchaser to do
so shall constitute a default by the Purchaser under the terms of the
Agreement of Purchase and Sale and without limiting (and without
prejudice to) any other rights or remedies available at law or in equity to the
Vendor, the Vendor, at its option may terminate this Agreement and retain
all monies therefor paid by the Purchaser together with any interest therein
as its liquidated damages and not as a penalty.
27.The Purchaser represents, warrants and covenants to and with the Vendor, which
representations and warranties are relied upon by the Vendor and without which
representations and warranties the Vendor would not have executed this Agreement as
follows:
(a)the Purchaser is a legally constituted entity duly existing under the laws of the
Province of Ontario and has the necessary corporate and municipal authority,
power and capacity to carry out this Agreement and the documents and
transactions contemplated herein.
(b)The agreement of purchase and sale constituted on the execution and delivery of
this Agreement and the obligations of the Purchaser hereunder and the documents
and transactions contemplated herein have been duly and validly authorized by all
requisite corporate and municipal proceedings and constitute legal, valid and
binding obligations of the Purchaser enforceable against the Purchaser in
accordance with its terms.
(c)The Vendor is not now and shall not be on Closing a non-resident of Canada within
the meaning of Section 116 of the Income Tax Act.
The Vendor’s obligation to carry out the transaction contemplated herein is subject to the
foregoing covenants, representations and warranties being true and accurate with the
same effect as if made on and as of the Closing. All of the foregoing covenants,
representations and warranties shall be confirmed by a statutory declaration of a senior
officer of the Purchaser on Closing and shall survive the Closing of the within transaction.
28.The Vendor covenants and agrees to deliver to the Purchaser on the Closing Date, all
such deliveries to be a condition of the Purchaser’s obligation to close this transaction, the
following:
(a)Transfer of the Lands in compliance with the subdivision control provisions of the
Planning Act in favour of the Purchaser;
(b)Statement of Adjustments;
(c)Undertaking to readjust in usual form;
(d)Discharge or partial discharge of charges or solicitor’s undertaking as applicable;
(e)Direction of Funds;
8
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(f)Declaration re Section 116 of the Income Tax Act; and
(g)A Certificate attesting to the validity, as of closing, of the matters identified in
Section 25 of this Agreement.
(h)Such other documents as may be required pursuant to the terms of this
Agreement.
29.The Purchaser covenants and agrees to deliver to the Vendor on the Closing Date, all
such deliveries to be a condition of the Vendor’s obligation to close this transaction, the
following:
(a)Undertaking to readjust in usual form and of non-merger;
(b)Direction re title;
(c)The statutory declaration re Harmonized Sales Tax referred to in Section 26 of this
Agreement;
(d)The balance due on closing, subject to Adjustments, payable to the Vendor or as
the Vendor may, in writing, direct;
(e)A Certificate attesting to the validity, as of closing, of the matters identified in
Section 27 ;
(f)A copy of the deposited Reference Plan depicting the Lands; and
(g)Such other documents as may be required pursuant to the terms of this Agreement.
30.Any notice herein provided, permitted or required to be given by the Vendor to the
Purchaser shall be sufficiently given if delivered personally or sent by electronic mail, fax
transmission or mailed in one of Her Majesty’s post offices, postage to be paid, addressed
to the Purchaser at:
The Corporation of the City of Pickering
Pickering Civic Complex
One the Esplanade
Pickering, ON L1V 6K7
Attention: Paul Bigioni, City Solicitor
Telephone Number: (905) 420-4626
Fax Number: (905) 420-9685
E-mail:pbigioni@pickering.ca
and such notice if given by the Purchaser to the Vendor shall be sufficiently given if given
personally, delivered by electronic mail or fax transmission or if mailed as aforesaid to
the Vendor at:
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Metropia (Notion Road) Development Inc.
2300 Yonge Street
Suite 807
Toronto, ON M4P 1E4
Attention: Samuel Frum
Telephone Number: 416-486-4242 x 340
Fax Number: 416-486-3780
E-mail:sam@metropia.ca
with a copy to its solicitors:
Davies Howe LLP
425 Adelaide St. West
Tenth Floor
Toronto, ON M5V 3C1
Attention: Susan Rosenthal
Telephone Number: (416) 263-4500
Fax Number: (416) 977-8931
E-mail:susanr@davieshowe.com
and such notice mailed as aforesaid shall be conclusively deemed to be given the third
Business Day immediately following the mailing of the same (except in the case of a
postal service disruption, in which case notice shall be given by personal delivery,
electronic mail or fax transmission), and if delivered personally or sent by electronic mail
or fax transmission, upon the Business Day of delivery or transmission, unless the
delivery, electronic mail or fax transmission occurs on a day that is not a Business Day
or after 5:00 p.m., Toronto, Ontario time, in which case it will be deemed to have been
received on the Business Day next following the date of delivery or transmission. Either
party may, at any time, give notice to the other in the manner prescribed on any change
of address of the party giving such notice and from and after giving of such notice, the
address therein specified shall be deemed to be the address of such party for the giving
of such notice thereafter.
31.The Vendor and Purchaser acknowledge and agree that if the Teraview Electronic
Registration System (the “ERS”) is operative in the Land Titles Office in which title to the
Lands is recorded, then the following provisions shall apply:
(a)The parties shall instruct their respective solicitors to enter into an escrow closing
agreement on the Purchaser’s Solicitors’ standard form, (hereinafter referred to as
the “Escrow Document Registration Agreement’) establishing the procedures
for completion of this transaction by means of the ERS;
(b)the delivery and exchange of documents, monies and possession of the Lands
and the release thereof to the Vendor and the Purchaser, as the case may be,
shall not occur contemporaneously with the registration of the transfer/deed of land
and other registrable documentation, and shall be governed by the Escrow
Document Registration Agreement pursuant to which the Vendor’s Solicitors and
the Purchaser’s Solicitors will hold in escrow all documents, monies received by
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them and will not release same to their respective clients except in strict
accordance with the Escrow Document Registration Agreement; and
(c) each of the parties to this Agreement agrees that any documents not intended for
registration on title to the Lands may be delivered to the other party to this
Agreement in properly executed form by facsimile transmission or other similar
system reproducing the original, provided the party transmitting any such
document shall also deliver the original thereof to the recipient party by overnight
courier sent on the Closing Date or by such other means and/or within such other
time as may be agreed to by the parties’ respective solicitors.
32. Notwithstanding the fact that the Purchaser is a municipality and, pursuant to section
50(3)(c) of the Planning Act, is therefore exempt from the subdivision control provisions of
the Planning Act, both parties agree to execute the Planning Act statements and to cause
their respective solicitors to execute the Planning Act statements in the Transfer/Deed of
Land transferring and conveying the interest of the Lands to the Purchaser. This
Agreement shall be effective to create an interest in the Lands only if the Subdivision
Control provisions of the Planning Act are complied with on or before the Closing Date.
33. The Vendor hereby accepts the Purchase Price as full settlement of any and all rights it
has, had or would have had under the Expropriations Act including, without limitation,
business losses and damages attributable to disturbance and damages for injurious
affection resulting from the agreements herein and the transfer and conveyance of the
Lands to the Purchaser.
34. This Agreement shall constitute the entire Agreement between the Purchaser and Vendor
and there is no representation, warranty, collateral Agreement or condition affecting this
Agreement or the Lands or supported hereby other than as expressed herein writing.
35. Any notice, approval, waiver, agreement, instrument, document or communication
permitted, required or contemplated in the Agreement may be given or delivered and
accepted or received by the Purchaser’s solicitors on behalf of the Purchaser and the
Vendor’s solicitors on behalf of the Vendor.
36. Each of the parties shall at the request of the other, execute such other documents and
provide such assurances as may reasonably be requested to give full effect to the terms
and conditions herein.
37. The Purchaser and Vendor agree that in the event that the Purchaser’s or Vendor’s
respective solicitors, lenders, or the provincial Land Registry Office becomes the subject
of a mandatory closure due to the COVID-19 virus at the time of performance hereunder
that results in the parties inability to complete the transaction as scheduled, the Closing
Date shall be automatically extended at the request of either party for an anticipated new
closing date not more than three (3) business days after the reopening of the above-
referenced institutions. Time shall remain of the essence for any extended closing date as
a result of this provision.
38. Notwithstanding anything in this Agreement to the contrary, if either the Purchaser or
Vendor are bona fide delayed in or prevented from performing any obligation arising under
this Agreement by reason of strikes or other labour disturbances, civil disturbance,
material or labour shortage, restrictive government laws, including but not limited to the
11
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issuance of required approvals, permits, regulations or directives, acts of public enemy,
war, terrorism, riots, sabotage, crime, lightning, earthquake, fire, hurricane, tornado, flood,
explosion, pandemic, communicable disease, act of God, or other extraordinary event
outside of the control of either party, then the performance of such obligation is excused
for so long as such cause exists, and the party so delayed shall be and is entitled, without
being in breach of this Agreement, to carry out such obligations within the appropriate time
period after the cessation of such cause.
39. This Agreement shall be interpreted under and be governed by the laws of the Province
of Ontario and the laws of Canada applicable to this Agreement.
40. If any of the provisions contained in this Agreement are determined to be invalid, illegal or
unenforceable in any respect by a court of competent jurisdiction, the validity, legality or
enforceability of the remaining provisions contained herein shall not in any way be affected
or impaired thereby to the extent possible.
41. This Agreement shall be binding upon and shall enure to the benefit of the parties and
each of their respective representatives, heirs, executors, administrators, successors and
assigns.
42. This Agreement shall be read with all changes of gender or number required by the
context.
43. Any provisions herein that contemplate or refer to matters after the Closing Date shall not
merge on the Closing but shall remain in full force and effect and survive the Closing.
44. This Agreement may be executed and delivered in any number of separate counterparts
each of which when executed and delivered shall be deemed as original copies for all
purposes necessary to give effect to the terms of the Agreement, but all of which taken
together constitutes one and the same instrument. Any party may deliver an executed
copy of this Agreement by facsimile or email transmission.
45. This Agreement, when executed by the City’s authorized signing officers, shall constitute
a binding agreement.
12
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IN WITNESS WHEREOF the Parties have hereunto signed this Agreement on the
of , 2022.
day
THE CORPORATION
PICKERING
OF THE TOWN OF
Per:
Name:
Title:
Per:
Name:
Title:
We have the authority to bind the Corporation.
METROPIA (NOTION ROAD) DEVELOPMENT
INC.
Per:
Name:
Title:
Per:
Name:
Title:
I/ We have the authority to bind the Corporation.
13
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SCHEDULE "A"
LEGAL DESCRIPTION AND DRAFT REFERENCE PLAN DEPICTING LANDS
The draft reference plan attached hereto depicts an approximate visualization of the Lands,
described as Part 1, and which form of a part of the property currently legally described as follows:
PART LOT 17 CONCESSION 1 PICKERING PART 1, PLAN 40R29897; SUBJECT TO AN
EASEMENT IN FAVOUR OF PART LOTS 17 & 18 CONCESSION 1 PICKERING AS IN
DR1619827; CITY OF PICKERING, and assigned P.I.N 26330-0202 (LT).
A registerable description of the Lands shall be provided to the Purchaser by the Vendor
immediately upon receipt of a deposited Reference Plan and pursuant to the terms of this
Agreement.
[Draft reference plan attached]
14
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SCHEDULE “B”
PERMITTED ENCUMBRANCES
1. Privileges or liens imposed by law; privileges or liens for taxes, assessments or
governmental charges or levies not at the time due or delinquent or the validity of which
is being contested at the time by the Vendor in good faith in proceedings before a court or
governmental body; the undetermined or inchoate privileges or liens and charges
incidental to current operation which have not at such time been filed pursuant to law
against the Vendor or which relate to obligation not due or delinquent.
2. Encumbrances (excluding mortgages, charges and liens), including without limitation,
servitudes, encroachments, easements, rights-of -way, restrictive covenants or other
similar rights in land granted to or reserved by other persons, rights-of-way for drainage,
sewers, electric lines, telegraphs and telephone lines, cable television lines or other
services and other similar purposes or zoning or other restrictions as to the use of the
rights-of-way and other similar rights and restrictions, which do not in the aggregate
materially detract from the value of the said Lands or materially impair the intended use
of the Lands by the Purchaser.
3. Any unregistered easements for utility services.
4. Subsisting reservations, limitations, provisos, conditions or exceptions contained in any
grants of the Lands or any portion thereof or interest therein from the Crown, including
reservations of under-surface rights to mines and minerals of any kind including rights to
enter, prospect and remove the same.
5. Any registered municipal agreements and registered agreements with publicly regulated
utilities providing such have been complied with, or security has been posted to ensure
compliance and completion, as evidenced by a letter from the relevant municipality or
regulated utility.
6. Any registered easements from the supply of domestic utility or telephone services to the
Lands or adjacent properties.
7. Any registered easements for drainage, storm or sanitary sewers, public utility lines,
telephone lines, cable television lines or other services which do not materially affect the
use of the Lands.
15
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Property Address: 1865 Pickering Parkway, Pickering, Ontario
Interest Appraised: Fee Simple
Effective Date: February 28, 2020
Product Type: Vacant land with potential for medium density residential
development
Land Area: 8.97 acres
Land Area: 390,701 sq ft (red outline)
Area of the Fee Simple Taking: 90,169 sq ft {light green outline)
Attachment #2 to Report LEG 09-22
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Attachment #3 to Report LEG 09-22
The Corporation of the City of Pickering
By-law No.7919/22
Being a by-law to authorize the Purchase of
Land for the Construction of 401 Overpass in
the City of Pickering and the issuance of
debenture in the amount of $4,373,950.00.
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the “City”); and,
Whereas the Council of the City wishes to proceed with debenture financing for the
Purchase of Land for the Construction of 401 Overpass project; and,
Whereas before authorizing the acquisition in respect to the Purchase of Land for the
Construction of 401 Overpass project, the Council of the City had the Treasurer update
the City’s Annual Repayment Limit, the Treasurer calculated the estimated annual
amount payable in respect of such project and determined that such annual amount
would not cause the City to exceed the updated limit and therefore, Ontario Land
Tribunal (OLT) approval is not required as per Section 401 of the Municipal Act, 2001,
as amended, and the regulations made thereunder;
And whereas after determining that Ontario Land Tribunal approval is not required, the
Council of the City approved report LEG 09-22 on the date hereof and approved the
Purchase of Land for the Construction of 401 Overpass project in the City of Pickering;
- 257 -
___________________________________
___________________________________
By-law No. 7919/22 Page 2
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1.That the City proceed with the project referred to as “Purchase of Land for the
Construction of 401 Overpass”;
2.That the estimated costs of the project in the amount of $10,934,876.00 be financed
as follows:
a). the sum of $4,373,950.00 be financed by the issue of a debenture by The
Regional Municipality of Durham over a period not to exceed 20 years;
b). the sum of $4,976,232.00 be funded from the Development Charges-
Transportation Services Reserve Fund;
c). the sum of $1,584,694.00 be funded from a 1-year Internal Loan;
3.That the funds to repay the principal and interest of the debenture be provided for in
the annual Current Budget for the City commencing in 2022 or such subsequent
year in which the debenture is issued and continuing thereafter until the debenture
financing is repaid, for 2 a) noted above;
4.That the funds to repay the principal and interest of the debenture be provided for in
the annual Current Budget for the City commencing in 2022 or such subsequent
year in which the debenture is issued and continuing thereafter until the debenture
financing is repaid from future development charge as the first source of repayment
for 2 b) noted above.
By-law passed this 28th day of March, 2022
Dave Ryan, Mayor
Susan Cassel, City Clerk
- 258 -
Memo
To: Susan Cassel March 22, 2022
City Clerk
From: Catherine Rose
Chief Planner
Copy: Manager, Development Review & Urban Design
(Acting) Planner II
Subject: Amending By-law for
Official Plan Amendment OPA 20-007/P
Centreville Homes (Pickering) Inc.
313 Toynevale Road
City of Pickering
Amending By-law 7915/22 for Official Plan Amendment Application OPA 20-007/P
Statutory Public Meeting
Date February 1, 2021
Planning & Development
Committee Date March 7, 2022
Purpose and Effect of
By-law
To adopt Amendment 44 to increase the maximum net residential
density from 17 to 18.8 units per net hectare for the lands located
on the south side of Toynevale Road, west of Lytton Court and
east of Winette Road, to facilitate a residential development.
Council Meeting Date March 28, 2022
Note
On March 7, 2022, the Planning & Development Committee
endorsed staff’s recommendation that the draft by-law to adopt
Amendment 44 to the Pickering Official Plan as set out in
Appendix I to Report PLN 15-22 be forwarded to Council for
enactment.
The amendment has been revised marginally to permit a
maximum net residential density of 18.8 units per net hectare
(originally 18.5 units per net hectare) to account for any minor
discrepancies in the total lot area that may result during the
detailed engineering review of the draft plan of subdivision.
Original Signed By
Catherine Rose
IL:ld
J:\Documents\Development\D-3100\2020\OPA 20-007-P, 18T-99011(R20), A 12-20 Centreville Homes\Memos\OPA & ZBA
Attachment By-law 7915/22
- 259 -
The Corporation of the City of Pickering
By-law No. 7915/22
Being a By-law to adopt Amendment 44 to the
Official Plan for the City of Pickering (OPA 20-007/P)
Whereas pursuant to the Planning Act, R.S.O. 1990, c.p. 13, subsections 17(22) and
21(1), the Council of The Corporation of the City of Pickering may, by by-law, adopt
amendments to the Official Plan for the City of Pickering;
And whereas pursuant to Section 17(10) of the Planning Act, the Minister of Municipal
Affairs and Housing has by order authorized Regional Council to pass a by-law to
exempt proposed area municipal official plan amendments from its approval;
And whereas on February 23, 2000, Regional Council passed By-law 11/2000 which
allows the Region to exempt proposed area municipal official plan amendments from its
approval;
And whereas the Region has advised that Amendment 44 to the City of Pickering
Official Plan is exempt from Regional approval;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That Amendment 44 to the Official Plan for the City of Pickering, attached hereto
as Exhibit “A”, is hereby adopted;
2. That the City Clerk is hereby authorized and directed to forward to the Regional
Municipality of Durham the documentation required by Procedure: Area
Municipal Official Plans and Amendments.
3. This By-law shall come into force and take effect on the day of the final passing
hereof.
By-law passed this 28th day of March, 2022.
__________________________
David Ryan, Mayor
__________________________
Susan Cassel, City Clerk
- 260 -
Exhibit “A” to By-law 7915/22
Amendment 44
to the City of Pickering Official Plan
- 261 -
Amendment 44 to the Pickering Official Plan
Purpose: The purpose of this amendment is to increase the minimum net residential
density from 17 to 18.8 units per net hectare for the lands located on the south
side of Toynevale Road, west of Lytton Court and east of Winette Road, to
facilitate a revised residential draft plan of subdivision consisting of 13 lots for
detached dwellings fronting a new public road extending south from Toynevale
Road.
Location: The site specific amendment affects the lands located on the south side of
Toynevale Road, west of Lytton Court and east of Winette Road, described as
Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048, City of Pickering.
Basis: Through the review of Official Plan Amendment Application OPA 20-007/P,
Zoning By-law Amendment Application A 12/20 and Draft Plan of Subdivision
18T-99011(R20), City Council determined that the Amendment facilitates a
development that is compatible with the surrounding community, and is an
appropriate infill project in Pickering’s urban area. The Amendment is
consistent with the policies of the Provincial Policy Statement 2020, and
conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe
(2020) and the Durham Regional Official Plan.
Actual
Amendment: The City of Pickering Official Plan is hereby amended by:
1. By re-alphabetizing subsection 12.3 Rosebank Neighbourhood Policies, in order to
incorporate the following new subsection:
“12.3(j) despite 12.3(a), and despite Table 9 of Chapter 3, establish a maximum
residential density of 18.8 units per net hectare for the lands located
on the south side of Toynevale Road, west of Lytton Court and east
of Winette Road, being Part of Lots 28 to 30, Plan 350, Now Part 1
40R-31048.”
Implementation: The provisions set forth in the City of Pickering Official Plan, as amended,
regarding the implementation of the Plan shall apply in regard to this
Amendment.
Interpretation: The provisions set forth in the City of Pickering Official Plan, as amended,
regarding the interpretation of the Plan shall apply in regard to this
Amendment.
OPA 20-007/P
A 12/20
18T-99011(R20)
Centreville Homes (Pickering) Inc.
- 262 -
Memo
To: Susan Cassel March 22, 2022
City Clerk
From: Catherine Rose
Chief Planner
Copy: Manager, Development Review & Urban Design
(Acting) Planner II
Subject: Amending By-law for
Zoning By-law Amendment Application A 12/20
Centreville Homes (Pickering) Inc.
313 Toynevale Road
City of Pickering
Amending By-law 7916/22 for Zoning By-law Amendment Application A 12/20
Statutory Public Meeting
Date February 1, 2021
Planning & Development
Committee Date March 7, 2022
Purpose and Effect of
By-law
To permit a residential development, consisting of 13 lots for
detached dwellings fronting a new public road extending south
from Toynevale Road terminating in a cul-de-sac.
Council Meeting Date March 28, 2022
Note
On March 7, 2022, the Planning & Development Committee
endorsed staff’s recommendation that the draft Zoning By-law
Amendment as set out in Appendix III to Report PLN 15-22 be
finalized and forwarded to Council for enactment.
The by-law has been revised to include stormwater management
facilities as a permitted use within the “OS” Zone.
Original Signed By
Catherine Rose
IL:ld
J:\Documents\Development\D-3100\2020\OPA 20-007-P, 18T-99011(R20), A 12-20 Centreville Homes\Memos\OPA & ZBA
Attachments By-law 7916/22
Schedule I
- 263 -
The Corporation of the City of Pickering
By-law No. 7916/22
Being a by-law to amend Restricted Area (Zoning) By-law
2511, as amended, to implement the Official Plan of the City of
Pickering, Region of Durham, being Part of Lots 28 to 30, Plan
350, Now Part 1 40R-31048, City of Pickering (A 12/20)
Whereas the Council of The Corporation of the City of Pickering received an application to
rezone the subject lands being Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048, in the
City of Pickering to permit the development of 13 lots for detached dwellings accessed from an
internal public road;
And whereas an amendment to Zoning By-law 2511, as amended, is required to permit
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:
1.Schedule I
Schedule I attached hereto with notations and references shown thereon are hereby
declared to be part of this By-law.
2.Area Restricted
The provisions of this By-law shall apply to those lands being Part of Lots 28 to 30,
Plan 350, Now Part 1 40R-31048, in the City of Pickering, designated “R4-23”, “R4-24”
and “OS” on Schedule I to this By-law.
3.General Provisions
No building, structure, land or part thereof shall hereafter be used, occupied, erected,
moved or structurally altered except in conformity with the provisions of this By-law.
4.Definitions
(1)“Balcony” shall mean an attached covered or uncovered platform projecting or
recessed from the face of an exterior wall, including above a porch, which is only
directly accessible from within a building, usually surrounded by a balustrade or
railing, and does not have direct exterior access to grade.
(2)“Bay, Bow, Box Window” shall mean a window that protrudes from the main wall,
usually bowed, canted, polygonal, segmental, semicircular or square sided with
window on front face in plan; one or more storeys in height, which may or may
not include a foundation; may or may not include a window seat; and may include
a door.
(3)“Deck” shall mean a raised platform attached to the exterior wall of a building and
with direct access from within a building and from grade.
- 264 -
By-law No. 7916/22 Page 2
(4) (a) “Dwelling” shall mean a building or part of a building containing one or
more dwelling units, but does not include a mobile home or trailer.
(b) “Dwelling, detached” shall mean a single dwelling which is freestanding,
separate and detached from other main buildings or structures.
(5) “Dwelling Depth” shall mean a horizontal distance measured from the front wall
of a dwelling to the rear wall of a dwelling, excluding any allowable projection.
(6) “Front Entrance” shall mean the principal entrance oriented towards the front lot
line providing access to the interior of a dwelling from the exterior and does not
include an access provided through an attached private garage. In the case of a
corner lot, the principal entrance providing access to the interior of a dwelling
from the exterior may be oriented towards the side lot line that is adjacent to the
street, or abutting on a reserve on the opposite side of which is a street.
(7) “Grade” or “Established Grade” shall mean, when used with reference to a
building, the average elevation of the finished surface of the ground where it
meets the exterior of the front wall of such building and when used with reference
to a structure shall mean the average elevation of the finished surface of the
ground immediately surrounding such structure, exclusive in both cases of any
artificial embankment.
(8) “Height, Building” shall mean the vertical distance between the established
grade, at the front of the house, and in the case of a flat roof, the highest point of
the roof surface or parapet wall, or in the case of a mansard roof the deck line, or
in the case of a gabled, hip or gambrel roof, the mean height between eaves and
ridge.
(9) (a) “Lot” shall mean an area of land fronting on a street which is used or
intended to be used as the site of a building, or group of buildings, as the
case may be, together with any accessory buildings or structures, or a
public park or open space area, regardless of whether or not such lot
constitutes the whole of a lot or block on a registered plan of subdivision.
(b) “Lot Coverage” shall mean the combined areas of all the buildings on the
lot measured at the level of the first floor and expressed as a percentage of
the lot area.
(c) “Lot Frontage” shall mean the width of a lot between the side lot lines
measured along a line parallel to and 7.5 metres distant from the front lot
line.
(10) “Porch” shall mean a roofed deck or portico structure attached to the exterior wall
of a building, a basement may be located under the porch.
(11) “Private Garage” shall mean an enclosed or partially enclosed structure for the
storage of one or more vehicles, in which structure no business or service is
conducted for profit or otherwise.
- 265 -
By-law No. 7916/22 Page 3
(12) “Storey” shall mean the portion of a building other than a basement, cellar, or
attic, included between the surface of any floor, and the surface of the floor, roof
deck or ridge next above it.
(13) “Wall, Front” shall mean a primary exterior wall of a building, not including
permitted projections, which contains the primary entrance door.
(14) (a) “Yard” shall mean an area of land which is appurtenant to and located on
the same lot as a building or structure and is open, uncovered, and
unoccupied above ground except for such accessory buildings, structures,
or other uses as are specifically permitted thereon.
(b) “Front Yard” shall mean a yard extending across the full width of a lot
between the front lot line of the lot and the nearest wall of the nearest
main building or structure on the lot.
(c) “Front Yard Depth” shall mean the shortest horizontal dimension of a front
yard of a lot between the front lot line and the nearest wall of the nearest
main building or structure on the lot.
(d) “Rear Yard” shall mean a yard extending across the full width of a lot
between the rear lot line of the lot, or where there is no rear lot line, the
junction point of the side lot lines, and the nearest wall of the nearest main
building or structure on the lot.
(e) “Rear Yard Depth” shall mean the shortest horizontal dimension of a rear
yard of a lot between the rear lot line of the lot, or where there is no rear
lot line, the junction point of the side lot lines, and the nearest wall of the
nearest main building or structure on the lot.
(f) “Side Yard” shall mean a yard of a lot extending from the front yard to the
rear yard, and from the side lot line to the nearest wall of the nearest main
building or structure on the lot.
(g) “Side Yard Width” shall mean the shortest horizontal dimension of a side
yard of a lot between the side lot line and the nearest wall of the nearest
main building or structure on the lot.
(h) “Flankage Side Yard” shall mean a side yard immediately adjoining a
street or abutting on a reserve on the opposite side of which is a street.
(i) “Flankage Side Yard Width” shall mean the shortest horizontal dimension
of a flankage side yard of a lot between the lot line adjoining a street or
abutting on a reserve on the opposite side of which is a street, and the
nearest wall of the nearest main building or structure on the lot.
(j) “Interior Side Yard” shall mean a side yard other than a flankage side
yard.
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By-law No. 7916/22 Page 4
5. Provisions
(1) Uses Permitted (“OS” Zone)
No person shall within the lands zoned “OS” on Schedule I to this By-law, use
any lot or erect, alter, or use any building or structure for any purpose except the
following:
(i) preservation and conservation of the natural environment, soil and wildlife;
(ii) resource management; and
(iii) stormwater management facilities.
(2) Uses Permitted (“R4-23” and “R4-24” Zones)
No person shall within the lands zoned “R4-23” and “R4-24” on Schedule I to this
By-law, use any lot or erect, alter, or use any building or structure for any
purpose except the following:
(i) Detached dwelling
(3) Zone Requirements (“R4-23” and “R4-24” Zones)
No person shall within the lands zoned “R4-23” and “R4-24” on Schedule I to this
By-law, use any lot or erect, alter, or use any building or structure except in
accordance with the following provisions:
“R4-23” Zone “R4-24” Zone
(a) Lot Area (minimum) 410 square metres
(b) Lot Frontage
(minimum)
(i) 13.5 metres
(ii) 14 metres for the lands
in the diagonal hatched
area as shown on
Schedule I to this By-law
(i) 15 metres
(ii) 12.5 metres for the
lands in the cross
hatched area as
shown on Schedule I
to this By-law
(c) Front Yard Depth
(minimum)
(i) 6.0 metres
(ii) 4.5 metres for the lands
in the diagonal hatched
area as shown on
Schedule I to this By-law
6.0 metres
(d) Side Yard Width
(minimum) 1.5 metres
(e) Flankage Side Yard
Width (minimum) 4.5 metres
- 267 -
By-law No. 7916/22 Page 5
“R4-23” Zone “R4-24” Zone
(f) Rear Yard Depth
(minimum) 7.5 metres
(g) Dwelling Depth
(maximum)
(i) For lots with depths up to and including 40 metres:
17 metres
(ii) For lots with depths greater than 40 metres:
20 metres
(h)
Front Entrance
(maximum
elevation)
The maximum elevation of the front entrance shall be
1.2 metres above the average grade, which is measured
along the front wall of the dwelling, to the top of the
platform (covered or uncovered) immediately outside of
the front entrance.
(i) Building Height
(maximum) 9.0 metres
(j) Lot Coverage
(maximum) 39 percent
(k)
Parking
Requirements
(minimum)
A minimum of 2 parking spaces per dwelling unit, one of
which must be provided within an attached private
garage.
(l) Driveway Width
(maximum)
Maximum driveway width shall not exceed the width of
the exterior walls of a private garage.
(m) Garage
Requirements
Minimum one private garage per lot attached to the main
building, the vehicular entrance of which shall be located
not less than 6.0 metres from the front lot line.
(n) Interior Garage Size
(minimum)
Each parking space within a private garage shall have a
minimum width of 3.0 metres and a minimum depth of
6.0 metres. However, the width may include one interior
step and the depth may include two interior steps.
(4) Special Provisions (“R4-23” and “R4-24” Zones)
(a) Obstruction of Yards (maximum):
(i) uncovered and covered unenclosed porches and associated stairs
not exceeding 1.2 metres in height above established grade may
encroach a maximum of 2.0 metres into the required front yard;
- 268 -
By-law No. 7916/22 Page 6
(ii) uncovered decks and associated stairs not exceeding 2.0 metres
in height above established grade may encroach a maximum of
2.0 metres into the required rear yard, provided they are setback a
minimum of 0.6 of a metre from the interior side lot line;
(iii) balconies located above the first floor projecting or recessed in the
rear are prohibited;
(iv) stairs to an entrance may encroach to within a minimum of 0.6 of a
metre from the interior side lot line;
(v) stairs to a below grade access may encroach a maximum of
2.0 metres into the required rear yard;
(vi) a bay, box or bow window, with or without foundation, having a
width of up to 4.0 metres may encroach a maximum of 0.6 metres
into any required yard or half the required interior side yard,
whichever is less; and
(vii) window sills, chimney breasts, fireplaces, belt courses, cornices,
pilasters, eaves, eaves troughs, and other similar architectural
features may project a maximum of 0.6 of a metre into any required
yard and are required to be setback a minimum of 0.6 of a metre
from the interior side lot line.
6. By-law 2511
By-law 2511, as amended, is hereby further amended only to the extend necessary to
give effect to the provisions of this By-law as it applies to the area set out in Schedule I
to this By-law. Definitions and subject matters not specifically dealt with in this By-law
shall be governed by relevant provisions of By-law 2511, as amended.
7. Effective Date
This By-law shall come into force in accordance with the provisions of the Planning Act.
By-law passed this 28th day of March, 2022.
________________________________
David Ryan, Mayor
________________________________
Susan Cassel, City Clerk
- 269 -
Ly
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7916/22Schedule I to By-Law Passed This 28th
Day of March 2022
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Memo
To: Susan Cassel March 23, 2022
City Clerk
From: Kyle Bentley
Director, City Development & CBO
Copy: Director, Corporate Services & City Solicitor
Senior Coordinator, Development Liaison
Subject: By-law to Reinstate a Temporary Patio Program
File: Temporary Patios
On June 29, 2020, Council passed By-law 7769/20 enabling the Director, City Development, or
designate, with the delegated authority to process requests for patio extensions on behalf of
Council. On November 20, 2020, Council passed amending By-law 7796/20, extending the term of
the Temporary Patio Program until the Province lifts all restrictions imposed under the Emergency
Management and Civil Protection Act on the operation of interior restaurant spaces. The Province
lifted the restrictions on March 21, 2022, triggering an end to the City’s Temporary Patio Program
under the existing By-law 7769/20, as amended.
Pursuant to Council’s desire to provide continued support to the recovery of the Pickering
restaurant community, a new By-law has been prepared to reinstate a Temporary Patio Program.
Should Council pass the By-law, it will:
1.enable the Director, City Development, or designate, with the delegated authority to process
requests for patio extensions on behalf of Council;
2.establish the temporary patio program for the period May 1, 2022 to January 1, 2023 at
3:00 am;
3.limit the program to temporary patios operating on private property, with all temporary patios
operating on municipally owned property being subject to the term of May 1, 2022, to
November 31, 2022 at 11:59 pm and the execution of a Licence Agreement with the City; and
4.repeal By-laws 7769/20 and 7796/20.
Original Signed By
Kyle Bentley
CH:ld
j\By-laws\TemporaryPatioBy-law\Amending By-laws\Memo to Clerk Attachment By-law 7920/22 Text
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The Corporation of the City of
Pickering By-law No. 7920/22
Being a By-law to assign certain functions, duties and
authorities to the Director, City Development, or designate.
Whereas Subsection 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(“Municipal Act”), provides that the powers of a municipality under any Act shall be
interpreted broadly so as to confer broad authority on the municipality to enable the
municipality to govern its affairs as it considers appropriate, and to enhance the
municipality’s ability to respond to municipal issues;
Whereas Section 9 of the Municipal Act provides that a municipality has the capacity,
rights, powers and privileges of a natural person for the purpose of exercising its
authority under the Municipal Act or any other Act;
Whereas Sections 23.1 and 23.2 of the Municipal Act authorize a municipality to
delegate its powers and duties under the Municipal Act, subject to certain restrictions, to
an individual who is an officer, employee or agent of the municipality;
Whereas Section 227 of the Municipal Act provides that it is the role of officers and
employees of the municipality to implement decisions of the council of a municipality
and establish practices and procedures to implement those decisions;
Whereas Section 39 of the Planning Act, provides that the council of a local municipality
may, in a by-law passed under Section 34, authorize the temporary use of land,
buildings or structures for any purpose set out therein that is otherwise prohibited by the
by-law;
Whereas Provincial orders governing the operation of restaurants and bars were lifted
on March 21, 2022, permitting full interior occupancy under no restrictions as put in
place through the Emergency Management and Civil Protection Act and the provincial
Framework for Re-opening the Province;
Whereas, the Alcohol & Gaming Commission of Ontario (AGCO) Registrar has
extended their policy to allow for the temporary physical extension of premises (i.e.
patios), until January 1, 2023 at 3:00 am;
Whereas, City of Pickering By-law 7769/20, as amended, ceased to be in force on
March 21, 2022, with the lifting of Provincial Emergency Orders related to the operation
of interior restaurant space;
And, Whereas it continues to be the desire of Council to support the restoration of the
local economy and the provincial Framework for Re-opening the Province, and to
support the focus of opening more businesses, public spaces and services and enabling
more people to return to work;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
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By-law No. 7920/22 Page 2
Part 1 – Definitions
For the purposes of this By-law:
“Act” means the Ontario Planning Act, R.S.O. 1990, c. P.13, as amended;
“City” means The Corporation of the City of Pickering;
“Director” means the person who holds the position of Director, City Development or
any successor thereto for the City, or their designate;
“Council” means the elected Council of the City of Pickering;
“Information” means any information requested by the Director, or designate, and
includes, plans, reports or any other documentation requested;
“Owner” means the person registered on title in the proper land registry office as owner
of the Property;
“Property” means real property and includes all buildings and structures thereon and
includes a cultural heritage landscape;
“Temporary Patio” means a designated outdoor area, temporarily created for the
purpose of serving food and beverage, during the municipal declaration of a State of
Emergency, related to the COVID-19 pandemic, the Province of Ontario “Framework for
Re-opening our Province”, and the Ontario Roadmap Exit Step.
Part 2 – Request for Review of a Temporary Patio
1.A food and beverage provider wishing to determine whether the City has an
objection to the creation of new or expanded temporary patio space, shall submit
an application for a Request for Review for Temporary Patio, on a form
prescribed by the Director, and accompanied by the information required therein.
2.As of the date of passing of this by-law, all food and beverage providers
requesting approval to establish a temporary patio, including those who have
been previously approved by the City to establish a temporary patio, must submit
a new application for a Request for Review of a Temporary Patio.
Part 3 – Nature and Scope of Delegation
1.Council hereby delegates to the Director, all power and authority to:
a)Waive the usual Planning Act requirements and processes for the review
of zoning and site plan compliance specific to, and relating only to, the
establishment of temporary patio spaces, while operating under provincial
emergency orders and any local health and safety regulations related to
the COVID-19 pandemic;
b)Direct staff to reinstate the process for the review and response to
requests for the temporary establishment of new or expanded restaurant
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By-law No. 7920/22 Page 3
patios, for all bar and restaurant operators, whether or not liquor is sold
under a valid provincial licence;
c)The authority delegated to the Director, may be assigned from time to
time, by said Director, to designated staff, in order to facilitate timely
review and processing of an application.
2.The Director is authorized to undertake all acts necessary to carry out the
authority vested in the Director pursuant to this By-law, including affixing their
signature as required to all documents, where required.
3.Any and all decisions made by the Director regarding Requests to Review for
Temporary Patio, shall be recorded and retained on file for future reference and
reporting as necessary.
4.The Director may request such information as required from the Request to
Review for Temporary Patio.
5.Council retains the authority to request information that it considers necessary
that may not have been requested by the Director.
6.The Director has all of the powers that Council has to process a Request to
Review for Temporary Patio, including the waiving of the requirement to review
for Zoning or Site Plan compliance, in accordance with the terms of this By-law and
to establish any policies, guidelines, practices or procedures necessary to enact
the Request to Review for Temporary Patio process, in accordance with the
terms and intent of this By-law and any decision made by Council pursuant of
this By-law.
7.The review of applications will have regard for:
a)the receipt and sufficiency of all information and documentation related to
the City’s request form;
b)compliance with the Ontario Fire Code;
c)compliance with the Ontario Building Code including the identification of
potential requirements for construction related to compliance under the
Ontario Building Code, and referral to the Building Services Department
for permit approvals when warranted;
d)compliance with all applicable municipal law;
e)the determination of whether the City of Pickering has any basis to object
to the proposed Temporary Patio, based on the established process to
review requests for a Temporary Patio, as approved by the Director, City
Development;
f)the timely resolution of any matters relating to the expediting of Requests
to Review for Temporary Patios, in consultation with the Director.
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By-law No. 7920/22 Page 4
8.In situations that require emergency repair and/or are considered to be a health
and safety issue by the Chief Building Official or the Fire Chief, the Director, or
designate, may direct the operator of the temporary patio to immediately rectify
matters of health and safety. Where these issues are not immediately rectified,
the Director may issue an order for the closure of the temporary patio, until such
time as the matters of health and safety are rectified. However, in doing so, the
Director and staff will make the best effort to consult with the restaurant operator
with the intent of resolving any health and safety issues prior to the ordering of
closure.
9.This By-law will be effective until January 1, 2023 at 3:00 am, in line with the
Notice released by the Alcohol & Gaming Commission of Ontario (AGCO) on
November 29, 2021, indicating an extension to their amendment to Regulation
719 under the Liquor Licence Act (LLA), providing for the temporary extension of
the physical size of existing licensed patios or to temporarily add a new licensed
patio within the AGCO approved period.
10.By-laws 7769/20 and 7796/20 are hereby repealed and replaced by By-law
7918/22.
By-law passed this 28th day of March, 2022.
___________________________________
Dave Ryan, Mayor
___________________________________
Susan Cassel, City Clerk
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