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Home My WebLink AboutDecember 13, 2021 Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K.Ashe M.Brenner S.Butt B.McLean D.Pickles Also Present: M.Carpino -Chief Administrative Officer K.Bentley -Director, City Development & CBO P.Bigioni -Director, Corporate Services & City Solicitor S.Douglas-Murray -Director, Community Services B.Duffield -Director, Operations J.Eddy -Director, Human Resources J.Hagg -Fire Chief J.Flowers -CEO & Director of Public Libraries, Pickering Public Library R.Holborn -Director, Engineering Services F.Jadoon -Director, Economic Development & Strategic Projects S.Karwowski -Director, Finance & Treasurer S.Cassel -City Clerk C.Rose -Chief Planner R.Perera - Deputy Clerk J.Litoborski -Supervisor, Licensing & Enforcement T.Higgins -Accessibility Coordinator 1.Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2.Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ryan read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 5. No disclosures of interest were noted. Adoption of Minutes Resolution # 743/21 Moved by Councillor Butt Seconded by Councillor Brenner Council Minutes, November 22, 2021 Executive Committee Minutes, December 6, 2021 Special Council Minutes, December 6, 2021 Planning & Development Committee Minutes, December 6, 2021 Carried 6. 7. Presentations There were no presentations. Delegations 7.1 Mike Borie Re: Report PLN 45-21 Envision Durham – Community Areas Urban Land Needs Technical Report Mike Borie, 1044 Escott Court, joined the electronic meeting via audio connection to speak to Report PLN 45-21. Mr. Borie discussed the need to protect Indigenous Peoples treaty rights to Pickering’s lands and added that more action was needed pertaining to consultation and reconciliation. He further spoke to the importance of public input and questioned the reasoning for the Report to be directly presented to Council rather than it first being included on a Planning & Development Committee Meeting Agenda. He referred to Staff Comments noted in the Report regarding the number of persons and jobs per hectare for Designated Greenfield Areas (DGAs), and added that the City was further weakening the Region's recommended target. Mr. Borie highlighted a number of comments included in Report PLN 45-21 pertaining to the expansion of the urban boundary and expressed concern regarding comments pertaining to a future airport. He further spoke to the importance of environmental sustainability and concluded his delegation by asking Council how growth outside of the current urban area would benefit existing communities. 8.Correspondence Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 8.1 Corr. 58-21 Susan Cassel, City Clerk, City of Pickering Re: Council Appointments to Fill Councillor Representative Vacancies on Boards and Committees -ADM 045 Council Appointments to Committees Resolution # 744/21 Moved by Councillor McLean Seconded by Councillor Brenner 1.That Councillor Shaheen Butt be appointed to fill the Councillor representative vacancy on the Pickering Public Library Board and the Animal Services Appeal Committee for the remainder of the 2018-2022 Term of Council; and, 2.That the Councillor representative vacancies on the Site Plan Advisory Committee and Civic Awards Selection Committee be filled by the new Member of Council, to be appointed in January 2022, for the remainder of the 2018-2022 Term of Council. Carried 9.Report EC 10-21 of the Executive Committee held on December 6, 2021 9.1 Director, Engineering Services, Report ENG 25-21 Beachfront Park Rehabilitation & Needs Assessment -Summary of Public Engagement Process and -Endorsement of the Beachfront Park Master Plan Council Decision: 1.That Report ENG 25-21 regarding a summary of the Public Engagement Process for Beachfront Park, as a follow-up to Report ENG 21-21, be received for information; 2.That the Final Preferred Design Option that was prepared in response to the input received through the public engagement process, be endorsed as the Beachfront Park Master Plan; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.3 Director, Engineering Services, Report ENG 26-21 Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Proposed Community Safety Zones -Fairport Road and Parkside Drive Council Decision: 1.That the attached draft by-law be enacted to amend Schedule “14”, Community Safety Zones to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendments specifically provide for the inclusion of a Community Safety Zone on Fairport Road between Glenanna Road and Strouds Lane, and on Parkside Drive between Aspen Road (east intersection) and New Street; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.4 Director, Finance & Treasurer, Report FIN 16-21 2022 Interim Spending Authority Council Decision: 1.That the 2022 Interim Operating Expenditures be approved at 50 percent of the prior year’s budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2022 Current Budget by Council; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Finance & Treasurer, Report FIN 17-21 2022 Temporary Borrowing By-law Council Decision: 1.That the temporary borrowing limit of $56 million be established to meet 2022 current expenditures pending receipt of taxes and other revenues for the period of January 1 to September 30, 2022 inclusive, and $28 million thereafter until December 31, 2022; 2.That the temporary borrowing limit for capital purposes for 2022 be established at $41 million; 3.That the attached draft By-law providing for the temporary borrowing of monies be enacted; and, Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 4.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.6 Director, Finance & Treasurer, Report FIN 18-21 2020 Building Permit Stabilization Reserve Fund Council Decision: It is recommended that Report FIN 18-21 from the Director, Finance & Treasurer regarding the 2020 Building Permit Stabilization Reserve Fund be received for information. 9.7 Director, Operations, Report OPS 11-21 Diana, Princess of Wales Park -Licence Renewal Agreement Council Decision: 1.That the Mayor and City Clerk be authorized to execute a license renewal agreement with the Minister of Infrastructure – Hydro One Networks Inc. for a further five year term, commencing January 1, 2022, and ending on December 31, 2026 that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Resolution # 745/21 Moved by Councillor McLean Seconded by Councillor Ashe That Report EC 10-21, save and except Item 9.2, BYL 04-21, of the Executive Committee Meeting held on December 6, 2021 be adopted. Carried 9.2 Director, Corporate Services & City Solicitor, Report BYL 04-21 Property Standards By-law A brief question and answer period ensued between Members of Council and Staff regarding whether the Property Standards By-law addressed complaints regarding garbage and debris stored in back yards and the City’s and the Property owner’s obligation to clean any garbage and debris stored on private properties. Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Resolution # 746/21 Moved by Councillor McLean Seconded by Councillor Ashe 1.That Report BYL 04-21 regarding the attached Property Standards By-law be received; 2.That Council enact the Property Standards By-law attached to this Report (Attachment No. 1); and, 3.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 10.Report PD 10-21 of the Planning & Development Committee held on December 6, 2021 10.1 Director, City Development & CBO, Report PLN 44-21 Revised Zoning By-law Amendment Application A 12/17 (R) Draft Plan of Subdivision SP-2020-03 Draft Plan of Condominium CP-2020-03 Brock Dersan Developments Inc. Southwest corner of Brock Road and Dersan Street (2540 and 2550 Brock Road) Council Decision: 1.That Zoning By-law Amendment Application A 12/17 (R), submitted by Brock Dersan Developments Inc., to permit a residential condominium development consisting of a mix of townhouse dwellings for the lands located at the southwest corner of Brock Road and Dersan Street, be endorsed subject to the proposed zoning provisions contained in Appendix I to Report PLN 44-21, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment; and, 2.That Draft Plan of Subdivision Application SP-2020-03, submitted by Brock Dersan Developments Inc., to establish a single development block to facilitate a residential condominium development, as shown on Attachment #7 to Report PLN 44-21, and the implementing conditions of approval, as set out in Appendix II, be endorsed. Resolution #747/21 Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Moved by Councillor Ashe Seconded by Councillor Pickles That Report PD 10-21 of the Planning & Development Committee Meeting held on December 6, 2021 be adopted. Carried 11.Reports – New and Unfinished Business 11.1 Director, Community Services, Report CS 37-21 Accessibility Initiatives Update -Service and Support Animals Initiative -Pickering Five Year Accessibility Plan 2021-2025 -2021 Accessibility Compliance Report Staff Delegation: Sarah Douglas-Murray, Director, Community Services, and David Wysocki, Pickering Accessibility Advisory Committee, on Report CS 37-21 Sarah Douglas-Murray, Director, Community Services, appeared via electronic connection to speak to Report CS 37-21. Ms. Douglas-Murray thanked Staff and the Pickering Accessibility Advisory Committee for their work on the Pickering Service and Support Animal Initiative (SSAI). She noted that through extensive stakeholder engagements the Pickering SSAI initiative had developed a research paper documenting the Project’s process, recommendations, and issues for further study. She commented that the monograph would aim to facilitate outreach and share best practices with businesses, municipalities, and other community organizations. Ms. Douglas-Murray provided an introduction to Mr. Wysocki noting that he was the project lead and the principle author for the monograph. David Wysocki, Pickering Accessibility Advisory Committee, joined the electronic meeting via audio connection to speak to the Pickering SSAI. Through the aid of a PDF presentation, Mr. Wysocki discussed the creation of the initiative, support of the Province, the completion of a public survey and an innovation lab, and the four issue categories identified through the initiative. Mr. Wysocki further summarized the five recommendations that were identified through the Initiative and discussed the ongoing concerns and next steps of the Initiative. A question and answer period ensued between Members of Council and Mr. Wysocki regarding: •concerns regarding easily attained credentials and identifications online for service animals and the potential damage to the credibility of the industry; Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm •the City receiving Provincial funding for the Project and information on Provincial implementation of the Program; and, •City Staff’s and the Accessibility Advisory Committee’s work on the initiative and the importance of the initiative and its ability to be lifesaving. Resolution #748/21 Moved by Councillor Pickles Seconded by Councillor Butt 1.That the Service & Support Animals Initiative (SSAI) Draft Monograph prepared by the SSAI stakeholder group and endorsed by the Accessibility Advisory Committee, as set out in Attachment 1, be received; 2.That Council endorse Pickering’s Five Year Accessibility Plan 2021-2025, prepared by City staff and endorsed by the Accessibility Advisory Committee, as set out in Attachment 2; 3.That Council endorse the City of Pickering 2021 Accessibility Compliance Report prepared by City staff and endorsed by the Accessibility Advisory Committee, as set out in Attachment 3, and that staff be authorized to submit it to the Government of Ontario Ministry for Seniors and Accessibility; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.2 Director, Operations, Report OPS 05-21 Sole Source of Government Evolved (Go Evo) MESH Work Order Management System -Implementation within Public Works and Facilities Maintenance Resolution # 749/21 Moved by Councillor Pickles Seconded by Councillor Brenner 1.That Quote 1494 for Government Evolved (Go Evo) MESH Work Order Management System software subscription, and implementation cost for a five-year period, submitted by Go Evo in the amount of $499,623.00 (HST included) be accepted in accordance with Purchasing Policy Item 09.04 (d) and 09.08; Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 2. That the Year 1 of the five-year period in the amount of $50,487.00 (net of HST rebate) be approved for work related to 2022; 3. That Council authorize the Director, Finance & Treasurer to finance Year 1 (2022) of the MESH Work Order Management System in the amount of $50,487.00 (net of HST rebate) from account C10405.2007 by a transfer from the Rate Stabilization Reserve; 4. That financing approval for the remaining four optional years will be provided for annually in the current budgets, from 2023 to 2026, for a total amount of $399,439.00 (net of HST rebate); 5.That as per service agreement, all items on the proposal beyond Year 1 are options and exercisable at the sole discretion of the City of Pickering; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.3 Director, City Developments & CBO, Report PLN 45-21 Envision Durham – Community Areas Urban Land Needs Technical Report A question and answer period ensued between Members of Council and Staff regarding: •clarification on whether Staff’s comments included in the Report spoke to the need for increase or the decrease in employment targets; •the need for a transportation hub and a high frequency railway station; •the Report being an opportunity to express creativity and futuristic suggestions and whether Staff had explored the possibility for underground connectivity in the City’s centre; •the City’s stance on maintaining the status of its employment lands; •the airport being a part of the Municipal, Regional, Provincial, and Federal plans; •the expansion of the urban boundaries in W hitevale and greenfield lands supporting the need for a choice in density for Pickering residents; •urban sprawl not being a vision for Northeast Pickering and a railway station being a good addition to the area; •the Report being an opportunity to provide preliminary input and there being opportunities in the future to provide further comments on the Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Region’s Official Plan with an opportunity for Council to review Staff’s comments prior to being provided to the Region; •the City needing to find the balance in meeting the density requirements of the Province in its City Centre and also needing to satisfy the demand for low density housing for Pickering residents; •the need to introduce essential amenities such as schools, recreation facilities, and retail opportunities prior to the establishment of new communities; •greenfield developments not being lands in the greenbelt and greenbelt lands being 50% of all lands in Pickering; •whether Northeast Pickering was considered a greenfield area and whether the terminology greenfield was included in Pickering’s Official Plan; •the Region’s policy requiring 75% of a secondary plan area, such as Seaton, to be developed prior to developing a new urban area; •preventing sprawl in farmland and ensuring that services and infrastructure are more affordable for taxpayers; •the amount of land currently being requested for Settlement Area Boundary Expansion being twice the amount needed by the Region; •whether the Report addressed environmental sustainability; •the delegation raising questions pertaining to transit, affordable housing, public greenspace, property taxes, roads pollution, GHG emissions, and the costs of servicing each of the growth options; •whether the Staff comments noted on page 184 of the Council Agenda regarding the Region’s use of the terminology ‘Community Areas’ would be addressed; •the Report being part of a Regional process, which was mandated by the Province with a specific end date of July, and this being the reason for the Report being presented to Council rather than the Planning & Development Committee; •the method used by Regional Planning staff to measure density being controversial and the Regional Planning Staff bringing forward a number of other models to demonstrate the measuring of density; and, •the Report from the Region, once final and submitted to the Province, not being appealable and the importance of forwarding Staff’s comments to the Region. It was the consensus of Council that Staff in their response to the Region expand the reference to the airport to include a high frequency railway station in Pickering. Resolution # 750/21 Moved by Councillor Ashe Seconded by Councillor Brenner Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 1.That Council endorse the Staff Comments contained in Section 2.2 of Report PLN 45-21 as the City’s formal comments on the Envision Durham Community Area Urban Land Needs Technical Report, October 1, 2021; and, 2.That the appropriate City of Pickering staff be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 11.4 Director, City Developments & CBO, Report PLN 46-21 Proposed Fee Increases for Building Permit and Development Application Fees A question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding: •whether it was permissible to increase building permit fees on a sliding basis; •the number of times the inspection fee was utilized for developments in infill areas and ensuring that there was cost recovery for building permits; •the need for a technical report on cost recovery to ensure that there was no burden on the tax payer for cost recovery; •the rationale for the 5% increase and whether there would be a disadvantage of increasing the percentage; •the study starting in 2017 and whether Staff had been increasing the fees on a yearly basis; and, •whether the fees were calculated based on property value. Resolution # 751/21 Moved by Councillor Ashe Seconded by Councillor McLean 1.That Council approve a 5% increase to the Building Permit Application Fees and a 10% increase to the Planning Application Fees, effective January 4, 2022; 2.That Council approve an amendment to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Building, and City Development Department – Planning, and substituting the updated pages for City Development Department – Building, and City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix I to Report PLN 46-21; Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 3. That Council pass the by-law to update to the General Municipal Fees and Charges By-law with new City Development Department – Building, and City Development Department – Planning fees, as set out in the Draft By- law provided as Appendix I to Report PLN 46-21; 4. That Council approve revising “Schedule B – Fees Payable for Building Permits” of the Building By-law with the Building Permit fees listed in the 2022 User Fee Schedule; and, 5. That City officials be authorized to undertake the necessary actions to give effect to Council’s decision. Carried 12.Motions and Notice of Motions 12.1 Dedication of Off-Leash Dog Area at Balsdon Park in Memory of Councillor Ian Cumming Members of Council commented on the late Councillor Ian Cumming’s commitment to serving the needs of his community, his leadership in the reconstruction of the Balsdon Park, and his work in creating a space for both animals and people. A brief question and answer period ensued between Members of Council and Marisa Carpino, Chief Administrative Officer, regarding the timeline for the installation of the commemorative display and providing an opportunity for Members of Council to view the display prior to its installation. Resolution # 752/21 Moved by Councillor McLean Seconded by Councillor Brenner WHEREAS, Councillor Ian Cumming, City Councillor, Ward 2, sadly passed away on November 1, 2021; And Whereas, Councillor Cumming was a strong advocate for the constituents of Ward 2 and the waterfront community; And Whereas, Councillor Cumming was a renowned animal lover and a proud owner of his beloved dogs, and led fundraising efforts for Pickering’s first permanent animal shelter; Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm And Whereas, the Balsdon Park Master Plan, endorsed by City Council on December 2, 2019, and the Park reconstruction approved on April 26, 2021, includes an off-leash dog area; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Directs staff, through the Office of the CAO, to dedicate the off-leash dog area of Balsdon Park in memory of Councillor Ian Cumming; and, 2.That staff be directed to erect a sign and picture, or an appropriate commemorative display of the late Councillor Cumming, in his memory, in an appropriate location within the off-leash dog area of Balsdon Park. Carried Unanimously on a Recorded Vote 12.2 Upgrades to Audio-Video Technology in Council Chambers to allow for an Enhanced Hybrid Meeting Model A brief discussion ensued between Members of Council regarding the need for a model of technology to support hybrid meetings, to allow delegations and Members of Council to connect electronically into hybrid meetings, and a way to provide more opportunity for delegates to register for meetings. Members commented that the Motion would direct Staff to begin consultation to provide enhanced services to improve communication and accessibility. Resolution # 753/21 Moved by Councillor Brenner Seconded by Councillor Butt WHEREAS, the Covid-19 Pandemic has resulted in the need for new and increased measures to continue the operations of the City of Pickering, including an electronic meeting platform to conduct Committee and Council Meetings, to provide access for public participation and to comply with the City’s open meeting requirements under the Municipal Act; And Whereas, the implementation of new meeting platform technologies has continued to provide a convenient and accessible service to the public to participate in Committee and Council Meetings; And Whereas, the use of livestreaming has provided the public with real-time access to view Committee and Council Meetings without the need to be physically present at a Meeting; Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm And Whereas, as the Covid-19 Pandemic evolves and public health measures are lifted, municipalities will be looking to embark on hybrid meeting platforms that provide the ability for Members of Council, staff and the public to continue to engage either in person or electronically; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Supports the continued enhancement of electronic meeting platform solutions and technologies to provide an ongoing, accessible, and streamlined hybrid meeting model, to participate and access Committee and Council Meetings for the public, staff and Members of Council either in-person and/or virtually; and, 2.Directs staff, in conjunction with the Clerk’s Office, to investigate and engage with technology consultant experts, to explore the potential capabilities and enhancements that can be integrated with the current technology in the Council Chambers to give effect to such an enhanced, streamlined hybrid meeting model at such time that in-person meetings are able to resume. Carried Unanimously on a Recorded Vote 13.By-laws 13.1 By-law 7887/21 Being a by-law for prescribing standards for the maintenance and occupancy of property within the City of Pickering and for prohibiting the occupancy or use of such property that does not conform with the standards contained herein. 13.2 By-law 7888/21 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.3 By-law 7889/21 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2022. 13.4 By-law 7890/21 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 13.5 By-law 7891/21 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. Resolution # 754/21 Moved by Councillor Ashe Seconded by Councillor McLean That By-law Number 7887/21 through 7891/21 be approved. Carried 14.Other Business 14.1 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding the need for underground connectivity in the City’s centre. 15.Confirmation By-law By-law Number 7892/21 Councillor McLean, seconded by Councillor Ashe moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of December 13, 2021. Carried 16.Adjournment Moved by Councillor Brenner Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 9:29 pm. Dated this 13th of December, 2021. David Ryan, Mayor Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Susan Cassel, City Clerk