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HomeMy WebLinkAboutNovember 24, 2021 Agenda Heritage Advisory Committee November 24, 2021 7:00 pm Electronic Meeting Due to COVID-19, the City of Pickering continues to hold electronic Council and Committee Meetings. Members of the public may observe the meeting proceedings by viewing the livestream. 1.Welcome and Call to Order E. Martelluzzi 2.Review and Approval of Agenda E. Martelluzzi 3.Disclosure of Interest E. Martelluzzi 4.Approval of Minutes – May 26 , 2021 E. Martelluzzi [See page 1 of this Agenda] 5.Delegations 5.1 Irina Marouchko, Senior Water Resources Engineer, City of Pickering Re: Claremont Drainage Plan Municipal Class Environmental Assessment 6.General Business 6.1 Draft Terms of Reference for Heritage Impact Assessments E. Martelluzzi [See page 5 of this Agenda] Consultant Delegation Lindsay Reid, Branch Architecture Re: Draft Terms of Reference for Heritage Impact Assessments 7.Correspondence 8.Other Business 9.Next Meeting – January 26, 2022 10.Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7.1 55+ Newsletter Submissions E. Martelluzzi Revised Minutes/Meeting Summary Heritage Pickering Advisory Committee May 26, 2021 7:00 pm Electronic Meeting Attendees: S. Croteau J. Dempsey J. Irwin W. Jamadar A. Khan R. Smiles C. Sopher E. Martelluzzi, Planner II Heritage (Staff Liaison) R. Perera, Committee Coordinator (Recording Secretary) Absent: D. Felin E. John Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda E. Martelluzzi reviewed the agenda. There were no additions or comments from Committee Members. Moved by C. Sopher That the May 26, 2021 Heritage Pickering Advisory Committee Agenda be approved. Carried 2. Disclosure of Interest No disclosures of interest were noted. 3. Approval of Minutes -April 28, 2021 Moved by W. Jamadar That the minutes of the April 28, 2021 meeting of the Heritage Pickering Advisory Committee be approved. Carried Page 1 of 4 - 1 - Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 4. Presentations/Delegations There were no delegations. 5. Business Arising from Minutes There was no business arising from the minutes. 6. New Business 6.1 2020 Year End Report and 2021 Proposed Work Plan E. Martelluzzi referred to the draft 2020 Year End Report and 2021 Proposed Work Plan which was circulated to Committee Members prior to the meeting. She noted that the Advisory Committees are required to submit a Year End Report and a Proposed Work Plan every year to Council, and that it would be included in the upcoming Council meeting agenda under Correspondence for Council approval. Ms. Martelluzzi outlined 2020 accomplishments and the 2021 Work Plan for the Committee. E. Martelluzzi surveyed the Committee Members for comments and questions. Discussion ensued regarding the information that would be included in a Heritage Impact Assessment including a developer’s considerations for a Heritage Property and the Committee’s input with applications for zoning amendments in return of a community benefit pertaining to a heritage property. Further discussion ensued regarding training opportunities. Moved by R. Smiles That the Heritage Pickering Advisory Committee 2020 Year End Report and 2021 Proposed Work Plan be finalized and forwarded to Council’s - 2 - Page 2 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) consideration and approval at the June 28, 2021 Council Meeting. Carried 7. Correspondence 7.1 Updates on listing/designation of Kingston Road properties E. Martelluzzi noted that City Council had listed 1 Evelyn Avenue and 401 Kingston Road in the Municipal Register. She further noted that Staff had met with representatives from the St. Paul’s on the Hill prior to the Council Meeting and they had expressed their support to list the property, however, approval was denied by the Archdiocese. She added that Council voted against listing the property and pursuing future opportunities in designating the property. E. Martelluzzi added that Council listed 301 Kingston Road in March 2021, and Staff were then notified that the owner had done a number of alterations without a permit. She noted that the owner had submitted an application to demolish the house and since retracted the application and had notified the City that they will be doing a structural evaluation of the property. She added that Staff are now awaiting more information from the owner. Members questioned how the Committee could keep the designation of St. Paul’s on the Hill on the table. E. Martelluzzi noted that the property is in the informal inventory of heritage properties and included in the Kingston Road Intensification Plan, would be included in the Official Plan as recommended by the Committee. E. Martelluzzi to follow up. 8. Other Business There was no other business. 9. Next Meeting September 22, 2021 10. Adjournment - 3 - Page 3 of 4 Meeting Adjourned: 7:30 pm - 4 - Page 4 of 4 Memo To: Heritage Pickering Advisory Committee October 20, 2021 From: Elizabeth Martelluzzi Senior Planner, Development Review & Heritage Copy: Chief Planner Manager, Development Review & Urban Design Subject: Draft Terms of Reference for Heritage Impact Assessments File: A-3300-87 Background Over the past few years, the City of Pickering has received multiple applications for new development on properties that include a cultural heritage resource either identified by staff or that is listed or designated on the Municipal Heritage Register. In order to submit a complete application, staff can request a study called a Heritage Impact Assessment to be prepared by a qualified professional, review it and also provide it to Heritage Pickering for comment. Staff have identified over multiple proposals that the assessment is often incomplete or has not addressed concerns of the City or of Heritage Pickering. This causes staff, the peer reviewer or the Committee to spend more time reviewing information that should be provided early in the process rather than later, and therefore causes delays in the approval process. The City of Pickering does not have a Terms of Reference for Heritage Impact Assessments. A municipality may create a Terms of Reference document for certain required studies, so that property owners, applicants, or consultants are aware of the expectations required to submit a complete study. It is a list of the required components of the study. This can ensure that the municipality is provided with important information and avoid delays in the approvals process. The City has retained a consultant to draft a Terms of Reference document and has provided a draft for Heritage Pickering to review. What is a Heritage Impact Assessment A heritage impact assessment is a study to determine if any cultural heritage resources (including those previously identified and those found as part of the site assessment) are impacted by a specific proposed development. It can also demonstrate how the cultural heritage resource will be conserved in the context of redevelopment or site alteration. Mitigation or avoidance measures or alternative development or site alteration approaches may be recommended. - 5 - To conserve a significant cultural heritage resource, or heritage attributes of a protected heritage property, a municipality or approval authority may require a heritage impact assessment (or equivalent study) to evaluate proposed development to guide the approval, modification, or denial of a proposed development or site alteration that affects a cultural heritage resource. This applies to all properties or geographic areas containing cultural heritage resources that are significant or valued for the important contribution they make to our understanding of the history of a place, an event, or a people. Using tools such as a heritage impact assessment, municipalities or heritage advisory committees can further enhance their own heritage preservation objectives. Draft Terms of Reference – Heritage Impact Assessments The City of Pickering has retained Branch Architecture to develop a draft Terms of Reference document that is based on best practices and also reflects the City’s intent with respect to development on or adjacent to heritage properties. Branch Architecture surveyed multiple municipalities to review their practices and reviewed Terms of Reference Documents from 30 municipalities. A draft has been submitted for review or comment by staff and Heritage Pickering. Next Steps Following this meeting, staff will work with Branch Architecture to provide a final document. The document will be readily available for property owners, applicants and consultants who wish to submit a Heritage Impact Assessment. Heritage Pickering recommends that the draft Terms of Reference for Heritage Impact Assessments be received and that comments are taken into consideration. Staff Recommendation Heritage Pickering Advisory Committee recommends: 1. That the presentation by Branch Architecture and the Draft Terms of Reference for Heritage Impact Assessments be received; 2. That Heritage Pickering endorses the Draft Terms of Reference for Heritage Impact Assessments. EM:jc \\Fs\planning\Documents\Administration\A-3300\A-3300-87 Terms of Reference for HIAs\Memo to Committee.doc Attachment DRAFT Terms of Reference for Heritage Impact Assessments October 20, 2021 Page 2 of 2 Draft Terms of Reference for Heritage Impact Assessments - 6 - DRAFT Heritage Impact Assessment -Terms of Reference What is the purpose of this assessment? The purpose of a Heritage Impact Assessment (HIA) is to determine if any cultural heritage resources may be adversely impacted by a specific proposed development or site alteration, and to recommend an overall approach to conserve the resource(s). The study will be based on a comprehensive understanding of the significance and heritage attributes of the cultural heritage resource(s). It will serve to identify any impact(s) the proposed development or site alteration will have on the resource(s), consider mitigation options, and recommend a conservation strategy that best conserves the cultural heritage resource(s) within the context of the proposed development. The conservation strategy shall apply heritage conservation principles, clearly describe the conservation work and recommend methods to avoid or mitigate the negative impacts to the cultural heritage resource(s). In keeping with best practice, minimal intervention should be the guiding principle for all work. It is important to recognize the need for the HIA in the earliest possible stage of the project as it will need to address both existing and potential heritage properties including those: ● listed or designated on the City of Pickering’s Municipal Heritage Register; ● Identified on the City of Pickering Inventory of Heritage Resources by Unterman McPhail Associates; ● identified as having cultural heritage value or interest through a preliminary site assessment or planning study; or, ● identified by the community, Municipal staff or local Councillor. When is an HIA required? Where the development site contains one of more heritage properties, an HIA is a requirement of a complete application for the following planning application types: ● Official Plan Amendment ● Zoning By-law Amendment ● Plans of Subdivision/Condominium ● Site Plan Control An HIA may be required for the following additional application types: • Consent and/or Minor Variance applications for any property on the Municipal Heritage Register. DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 1 - 7 - • Official Plan Amendment, Zoning By-law Amendment, Plans of Subdivision, Site Plan Control and/or Consent and/or Minor Variance applications adjacent to a property on the Municipal Heritage Register. For the purpose of an HIA, adjacent means lands that are contiguous to a heritage property or which are near to a heritage property and separated by a road, trail, right of way, walkway, greenspace, or park. • Heritage Permit applications (including demolitions) for any property designated under Part IV (individual) or Part V (Heritage Conservation District) of the Ontario Heritage Act, or properties subject to a Heritage Easement Agreement with the City of Pickering or Ontario Heritage Trust. Why is an HIA required? The HIA is required in order to: ● determine compliance with relevant cultural heritage policies; and ● assist staff with their analysis and report preparation. The rationale for the requirement to provide an HIA arises from: ● The Ontario Heritage Act; ● The Planning Act, Section 2(d); ● The Provincial Policy Statement, Section 2.6 Cultural Heritage and Archaeology; ● A Place to Grow: Growth Plan for the Greater Golden Horseshoe, Section 4.2.7 Cultural Heritage Resources; ● Durham Regional Official Plan; ● City of Pickering Official Plan. Who is qualified to prepare an HIA? All HIAs must be prepared by a qualified heritage professional such as a heritage planner, heritage architect and/or heritage landscape architect with demonstrated knowledge in the conservation and stewardship of cultural heritage. The heritage professional must be a member in good standing of the Canadian Association of Heritage Professionals (CAHP), and be independent from the planning, consulting or engineering firm making the development application or working on behalf of the applicant. Consideration will be given on a case-by-case basis to non-CAHP members who have specialization in applicable areas, depending on the types of heritage resources being assessed. What are the required contents of the HIA? The HIA will contain, but is not limited to, the following information. DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 2 - 8 - Introduction to the Subject Property ● A location plan (map and aerial photo) indicating the property/properties. ● A current site plan. ● A concise written and visual description of the property and its surroundings, identifying significant features, buildings, landscapes and views/vistas including any yet unidentified potential cultural heritage resources. ● A summary of the heritage status of the property and including existing heritage descriptions (as available) as well as applicable heritage policies and guidelines. ● Present owner’s contact information. Background Research and Analysis ● A statement of cultural heritage value or interest identifying the cultural heritage value(s) and describing the heritage attributes of the cultural heritage resource(s). ● A comprehensive history of the property as documented in pictorial and textual records and as observed in as-found evidence related to all potential cultural heritage value or interest of the site (both identified and unidentified) including: physical or design, historical or associative, and contextual values. ● A chronological description of the site’s development from its Indigenous and pre- settlement condition through to its current lot configuration, and itemizing the structures and landscapes, noting additions, alterations, removals, conversions, etc. ● Reproductions of pictorial research materials including (but not limited to) maps, atlases, drawings, photographs, permit records, land title records, tax assessment rolls, directories, census records, etc. Evaluation of Cultural Heritage Value or Interest ● An assessment of the property with respect to Ontario Regulation 9/06 -Criteria for Determining Cultural Heritage Value or Interest, describing the cultural heritage value or interest of the property as a whole and identifying all significant heritage attributes. Present the findings in a table organized according to each criterion with an explanation for each conclusion. Statement of Cultural Heritage Value or Interest ● This statement will be informed by current research and analysis of the site as well as pre-existing heritage descriptions. ● This statement will be written in a way that does not respond to or anticipate any current or proposed interventions to the site. Assessment of Existing Condition ● A comprehensive written description of the existing physical condition of the structures on the site, including their exterior and interior. DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 3 - 9 - Description of the Proposed Development or Site Alteration ● A written and visual description of the proposed development or site alteration, including a proposed site plan, landscape plan, building elevations, and floor plans, where applicable. Submission material should clearly indicate the location of the on-site and adjacent cultural heritage resource(s) and the relationship of the proposed development to it. Impact of Development on Heritage Attributes ● An assessment of the potential impacts (direct and indirect, physical and aesthetic) the proposed development or site alteration may have on the cultural heritage resource(s) and heritage attributes of the site and/or adjacent lands using established heritage conservation principles, standards and guidelines. Supplement the written description with visual diagrams, drawings and/or renderings as needed. ● Positive impacts may include, but are not limited to: ● Restoration of a building, including replacement of missing attributes; ● Enhancement of an historic streetscape; ● Rehabilitation of a cultural heritage resource to ensure long-term viability. ● Negative impacts may include, but are not limited to: ● The destruction of any significant heritage attribute or part thereof; ● Alteration that is not sympathetic to the heritage attribute; ● Shadows created by new development that alter the appearance of, or change the viability of a heritage attribute; ● Professional quality record photographs of the property in its present state, including: ● views of the area surrounding the property to show it in context with adjacent properties and the immediate streetscape; ● overall views of the property including all significant landscape features; ● exterior views of each elevation of each building; ● interior views of heritage attributes or features, and a representative selection of rooms; ● close-up views of all interior and exterior heritage attributes. ● Isolation of a heritage attribute from its surrounding environment, context, or significant spatial relationship; ● Direct or indirect obstruction of significant views or vistas; ● A change in land use which negates the property’s cultural heritage value; ● Land disturbances such as a grade change that alters soils and drainage patterns that adversely affect a cultural heritage resource. DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 4 - 10 - Considered Alternatives and Mitigation Strategies ● An assessment of the mitigation measures, conservation methods, and/or alternative development options that avoid or limit the adverse impacts to the cultural heritage resource. ● Mitigation options may include, but are not limited to: ● Alternative development approaches; ● Isolating development and site alteration from significant built and natural features and vistas; ● Design guidelines that harmonize mass, setback, setting, and materials; ● Limiting height and density; ● Compatible infill and additions; ● Reversible alterations; ● Relocation of a heritage resource, to be employed only as a last resort, if conservation cannot be achieved by any other means. Recommended Conservation Strategy ● The preferred strategy recommended to best protect and enhance the cultural heritage value and heritage attributes of the on-site and adjacent cultural heritage resource(s) including, but not limited to: ● An explanation of how the cultural heritage value and heritage attributes of the heritage resources informed and influenced the proposed development or site alteration; ● A mitigation strategy including the proposed methods; ● A conservation scope of work including the proposed methods; ● An implementation and monitoring plan, as applies; ● Referenced heritage policy, conservation principles and guidelines, and precedents; ● If removal of the cultural heritage resource was recommended, the HIA will provide site-specific guidelines to address commemoration/interpretation, salvaging, and/or documentation prior to demolition. Conclusion and Recommendations ● A concise summary of the findings of the report and clear recommendations regarding the most appropriate course of action for the property and its cultural heritage resources. Additional studies/plans may include: conservation; site specific design guidelines; interpretation / commemoration; lighting; landscaping; signage; structural/engineering analysis; site/building record and documentation; salvage; long-term maintenance; etc. DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 5 - 11 - Appendices ● A bibliography listing source materials and institutions ● A summary of the author’s qualifications The study will be submitted in hard copy (2 copies) and in PDF format. What else should the applicant know? As each proposal and property is different, contact the heritage planner prior to the commencement of the project to review the City’s cultural heritage interests, study expectations and review process. For complex applications, pre-consultation with the Pickering Heritage Advisory Committee may also be requested. All HIAs will be reviewed by staff to ensure they are complete and that they meet the standards for heritage conservation best practices. Reports which are found to be lacking in this regard may be refused or require revisions. The City of Pickering reserves the right to request an independent peer review of an HIA at the applicant’s cost. Heritage and Planning staff will facilitate peer reviews if deemed necessary by the Manager, Development Review and Urban Design. What resources are available? ● Canadian Association of Heritage Professionals (CAHP) ● City of Pickering: Heritage Planning Information; Municipal Heritage Register and Pickering Local History Collection Digital Archive ● Ontario Ministry of Heritage, Sport, Tourism and Culture Industries: Ontario Heritage Tool Kit and Eight Guiding Principles in the Conservation of Historic Properties ● Parks Canada: Standards and Guidelines for the Conservation of Historic Places in Canada ● Other heritage charters and guidelines: Well-Preserved: The Ontario Heritage Foundation’s Manual of Principles and Practice for Architectural Conservation; Burra Charter; Appleton Charter; and Venice Charter. Questions? Elizabeth Martelluzzi Senior Planner, Development Review & Heritage City of Pickering One The Esplanade Pickering, ON L1V 6K7 emartelluzzi@pickering.ca T. 905.420.4660 ext. 2169 DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 6 - 12 -