HomeMy WebLinkAboutOctober 27 2021
Agenda
Heritage Advisory Committee
October 27, 2021
7:00 pm
Electronic Meeting
Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain
physical distancing, the City of Pickering continues to hold electronic Council and
Committee Meetings.
Members of the public may observe the meeting proceedings by viewing the livestream.
1. Welcome and Call to Order E. Martelluzzi
2. Review and Approval of Agenda E. Martelluzzi
3. Disclosure of Interest E. Martelluzzi
4. Approval of Minutes – May 26 , 2021 E. Martelluzzi
[See page 1 of this Agenda]
5. Delegations
5.1 Irina Marouchko, Senior Water Resources Engineer, City of Pickering
Re: Claremont Drainage Plan Municipal Class Environmental Assessment
6. General Business
6.1 Draft Terms of Reference for Heritage Impact Assessments E. Martelluzzi
[See page 5 of this Agenda]
Consultant Delegation
Lindsay Reid, Branch Architecture
Re: Draft Terms of Reference for Heritage Impact Assessments
7. Correspondence
8. Other Business
9. Next Meeting – November 24, 2021
10. Adjournment
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Minutes/Meeting Summary
Heritage Pickering Advisory Committee
May 26, 2021
7:00 pm
Electronic Meeting
Attendees: S. Croteau
J. Dempsey
J. Irwin
W. Jamadar
A. Khan
R. Smiles
C. Sopher
E. Martelluzzi, Planner II Heritage (Staff Liaison)
R. Perera, Committee Coordinator (Recording Secretary)
Absent: D. Felin
E. John
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Review and Approval of Agenda
E. Martelluzzi reviewed the agenda. There were no
additions or comments from Committee Members.
Moved by C. Sopher
That the May 26, 2021 Heritage Pickering Advisory
Committee Agenda be approved.
Carried
2. Disclosure of Interest
No disclosures of interest were noted.
3. Approval of Minutes
-April 28, 2021
Moved by W. Jamadar
That the minutes of the April 28, 2021 meeting of the
Heritage Pickering Advisory Committee be approved.
Carried
Page 1 of 4
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
4. Presentations/Delegations
There were no delegations.
5. Business Arising from Minutes
There was no business arising from the minutes.
6. New Business
6.1 2020 Year End Report and 2021 Proposed
Work Plan
E. Martelluzzi referred to the draft 2020 Year End
Report and 2021 Proposed Work Plan which was
circulated to Committee Members prior to the
meeting. She noted that the Advisory Committees
are required to submit a Year End Report and a
Proposed Work Plan every year to Council, and
that it would be included in the upcoming Council
meeting agenda under Correspondence for Council
approval. Ms. Martelluzzi outlined 2020
accomplishments and the 2021 Work Plan for the
Committee.
E. Martelluzzi surveyed the Committee Members
for comments and questions.
Discussion ensued regarding the information that
would be included in a Heritage Impact
Assessment including a developer’s considerations
for a Heritage Property and the Committee’s input
with applications for zoning amendments in return
of a community benefit pertaining to a heritage
property.
Further discussion ensued regarding training
opportunities.
Moved by R. Smiles
That the Heritage Pickering Advisory Committee
2020 Year End Report and 2021 Proposed Work
Plan be finalized and forwarded to Council’s
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Page 2 of 4
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
consideration and approval at the June 28, 2021
Council Meeting.
Carried
7. Correspondence
7.1 Updates on listing/designation of Kingston
Road properties
E. Martelluzzi noted that City Council had listed 1
Evelyn Avenue and 401 Kingston Road in the
Municipal Register. She further noted that Staff had
met with representatives from the St. Paul’s on the
Hill prior to the Council Meeting and they had
expressed their support to list the property, however,
approval was denied by the Archdiocese. She added
that Council voted against listing the property and
pursuing future opportunities in designating the
property.
E. Martelluzzi added that Council listed 301 Kingston
Road in March 2021, and Staff were then notified that
the owner had done a number of alterations without a
permit. She noted that the owner had submitted an
application to demolish the house and since retracted
the application and had notified the City that they will
be doing a structural evaluation of the property. She
added that Staff are now awaiting more information
from the owner.
Members questioned how the Committee could keep
the designation of St. Paul’s on the Hill on the table.
E. Martelluzzi noted that the property is in the
informal inventory of heritage properties and included
in the Kingston Road Intensification Plan, would be
included in the Official Plan as recommended by the
Committee.
E. Martelluzzi to follow up.
8. Other Business
There was no other business.
9. Next Meeting September 22, 2021
10. Adjournment
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Page 3 of 4
Meeting Adjourned: 7:30 pm
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Page 4 of 4
Memo
To: Heritage Pickering Advisory Committee October 20, 2021
From: Elizabeth Martelluzzi
Senior Planner, Development Review & Heritage
Copy: Chief Planner
Manager, Development Review & Urban Design
Subject: Draft Terms of Reference for Heritage Impact Assessments
File: A-3300-87
Background
Over the past few years, the City of Pickering has received multiple applications for new
development on properties that include a cultural heritage resource either identified by staff or that
is listed or designated on the Municipal Heritage Register. In order to submit a complete
application, staff can request a study called a Heritage Impact Assessment to be prepared by a
qualified professional, review it and also provide it to Heritage Pickering for comment. Staff have
identified over multiple proposals that the assessment is often incomplete or has not addressed
concerns of the City or of Heritage Pickering. This causes staff, the peer reviewer or the
Committee to spend more time reviewing information that should be provided early in the process
rather than later, and therefore causes delays in the approval process.
The City of Pickering does not have a Terms of Reference for Heritage Impact Assessments.
A municipality may create a Terms of Reference document for certain required studies, so that
property owners, applicants, or consultants are aware of the expectations required to submit a
complete study. It is a list of the required components of the study. This can ensure that the
municipality is provided with important information and avoid delays in the approvals process.
The City has retained a consultant to draft a Terms of Reference document and has provided a
draft for Heritage Pickering to review.
What is a Heritage Impact Assessment
A heritage impact assessment is a study to determine if any cultural heritage resources (including
those previously identified and those found as part of the site assessment) are impacted by a
specific proposed development. It can also demonstrate how the cultural heritage resource will be
conserved in the context of redevelopment or site alteration. Mitigation or avoidance measures or
alternative development or site alteration approaches may be recommended.
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To conserve a significant cultural heritage resource, or heritage attributes of a protected heritage
property, a municipality or approval authority may require a heritage impact assessment (or
equivalent study) to evaluate proposed development to guide the approval, modification, or denial
of a proposed development or site alteration that affects a cultural heritage resource. This applies
to all properties or geographic areas containing cultural heritage resources that are significant or
valued for the important contribution they make to our understanding of the history of a place, an
event, or a people.
Using tools such as a heritage impact assessment, municipalities or heritage advisory committees
can further enhance their own heritage preservation objectives.
Draft Terms of Reference – Heritage Impact Assessments
The City of Pickering has retained Branch Architecture to develop a draft Terms of Reference
document that is based on best practices and also reflects the City’s intent with respect to
development on or adjacent to heritage properties.
Branch Architecture surveyed multiple municipalities to review their practices and reviewed Terms
of Reference Documents from 30 municipalities. A draft has been submitted for review or
comment by staff and Heritage Pickering.
Next Steps
Following this meeting, staff will work with Branch Architecture to provide a final document. The
document will be readily available for property owners, applicants and consultants who wish to
submit a Heritage Impact Assessment.
Heritage Pickering recommends that the draft Terms of Reference for Heritage Impact
Assessments be received and that comments are taken into consideration.
Staff Recommendation
Heritage Pickering Advisory Committee recommends:
1. That the presentation by Branch Architecture and the Draft Terms of Reference for Heritage
Impact Assessments be received;
2. That Heritage Pickering endorses the Draft Terms of Reference for Heritage Impact
Assessments.
EM:jc
\\Fs\planning\Documents\Administration\A-3300\A-3300-87 Terms of Reference for HIAs\Memo to Committee.doc Attachment DRAFT Terms of Reference for Heritage Impact Assessments
October 20, 2021 Page 2 of 2
Draft Terms of Reference for Heritage Impact Assessments - 6 -
DRAFT Heritage Impact Assessment -Terms of Reference
What is the purpose of this assessment?
The purpose of a Heritage Impact Assessment (HIA) is to determine if any cultural heritage
resources may be adversely impacted by a specific proposed development or site alteration,
and to recommend an overall approach to conserve the resource(s).
The study will be based on a comprehensive understanding of the significance and heritage
attributes of the cultural heritage resource(s). It will serve to identify any impact(s) the proposed
development or site alteration will have on the resource(s), consider mitigation options, and
recommend a conservation strategy that best conserves the cultural heritage resource(s) within
the context of the proposed development.
The conservation strategy shall apply heritage conservation principles, clearly describe the
conservation work and recommend methods to avoid or mitigate the negative impacts to the
cultural heritage resource(s). In keeping with best practice, minimal intervention should be the
guiding principle for all work.
It is important to recognize the need for the HIA in the earliest possible stage of the project as it
will need to address both existing and potential heritage properties including those:
● listed or designated on the City of Pickering’s Municipal Heritage Register;
● Identified on the City of Pickering Inventory of Heritage Resources by Unterman McPhail
Associates;
● identified as having cultural heritage value or interest through a preliminary site
assessment or planning study; or,
● identified by the community, Municipal staff or local Councillor.
When is an HIA required?
Where the development site contains one of more heritage properties, an HIA is a requirement
of a complete application for the following planning application types:
● Official Plan Amendment
● Zoning By-law Amendment
● Plans of Subdivision/Condominium
● Site Plan Control
An HIA may be required for the following additional application types:
• Consent and/or Minor Variance applications for any property on the Municipal Heritage
Register.
DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 1
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• Official Plan Amendment, Zoning By-law Amendment, Plans of Subdivision, Site Plan
Control and/or Consent and/or Minor Variance applications adjacent to a property on the
Municipal Heritage Register. For the purpose of an HIA, adjacent means lands that are
contiguous to a heritage property or which are near to a heritage property and separated
by a road, trail, right of way, walkway, greenspace, or park.
• Heritage Permit applications (including demolitions) for any property designated under
Part IV (individual) or Part V (Heritage Conservation District) of the Ontario Heritage Act,
or properties subject to a Heritage Easement Agreement with the City of Pickering or
Ontario Heritage Trust.
Why is an HIA required?
The HIA is required in order to:
● determine compliance with relevant cultural heritage policies; and
● assist staff with their analysis and report preparation.
The rationale for the requirement to provide an HIA arises from:
● The Ontario Heritage Act;
● The Planning Act, Section 2(d);
● The Provincial Policy Statement, Section 2.6 Cultural Heritage and Archaeology;
● A Place to Grow: Growth Plan for the Greater Golden Horseshoe, Section 4.2.7 Cultural
Heritage Resources;
● Durham Regional Official Plan;
● City of Pickering Official Plan.
Who is qualified to prepare an HIA?
All HIAs must be prepared by a qualified heritage professional such as a heritage planner,
heritage architect and/or heritage landscape architect with demonstrated knowledge in the
conservation and stewardship of cultural heritage. The heritage professional must be a member
in good standing of the Canadian Association of Heritage Professionals (CAHP), and be
independent from the planning, consulting or engineering firm making the development
application or working on behalf of the applicant.
Consideration will be given on a case-by-case basis to non-CAHP members who have
specialization in applicable areas, depending on the types of heritage resources being
assessed.
What are the required contents of the HIA?
The HIA will contain, but is not limited to, the following information.
DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 2
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Introduction to the Subject Property
● A location plan (map and aerial photo) indicating the property/properties.
● A current site plan.
● A concise written and visual description of the property and its surroundings, identifying
significant features, buildings, landscapes and views/vistas including any yet unidentified
potential cultural heritage resources.
● A summary of the heritage status of the property and including existing heritage
descriptions (as available) as well as applicable heritage policies and guidelines.
● Present owner’s contact information.
Background Research and Analysis
● A statement of cultural heritage value or interest identifying the cultural heritage value(s)
and describing the heritage attributes of the cultural heritage resource(s).
● A comprehensive history of the property as documented in pictorial and textual records
and as observed in as-found evidence related to all potential cultural heritage value or
interest of the site (both identified and unidentified) including: physical or design,
historical or associative, and contextual values.
● A chronological description of the site’s development from its Indigenous and pre-
settlement condition through to its current lot configuration, and itemizing the structures
and landscapes, noting additions, alterations, removals, conversions, etc.
● Reproductions of pictorial research materials including (but not limited to) maps, atlases,
drawings, photographs, permit records, land title records, tax assessment rolls,
directories, census records, etc.
Evaluation of Cultural Heritage Value or Interest
● An assessment of the property with respect to Ontario Regulation 9/06 -Criteria for
Determining Cultural Heritage Value or Interest, describing the cultural heritage value or
interest of the property as a whole and identifying all significant heritage attributes.
Present the findings in a table organized according to each criterion with an explanation
for each conclusion.
Statement of Cultural Heritage Value or Interest
● This statement will be informed by current research and analysis of the site as well as
pre-existing heritage descriptions.
● This statement will be written in a way that does not respond to or anticipate any current
or proposed interventions to the site.
Assessment of Existing Condition
● A comprehensive written description of the existing physical condition of the structures
on the site, including their exterior and interior.
DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 3
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Description of the Proposed Development or Site Alteration
● A written and visual description of the proposed development or site alteration, including
a proposed site plan, landscape plan, building elevations, and floor plans, where
applicable. Submission material should clearly indicate the location of the on-site and
adjacent cultural heritage resource(s) and the relationship of the proposed development
to it.
Impact of Development on Heritage Attributes
● An assessment of the potential impacts (direct and indirect, physical and aesthetic) the
proposed development or site alteration may have on the cultural heritage resource(s)
and heritage attributes of the site and/or adjacent lands using established heritage
conservation principles, standards and guidelines. Supplement the written description
with visual diagrams, drawings and/or renderings as needed.
● Positive impacts may include, but are not limited to:
● Restoration of a building, including replacement of missing attributes;
● Enhancement of an historic streetscape;
● Rehabilitation of a cultural heritage resource to ensure long-term viability.
● Negative impacts may include, but are not limited to:
● The destruction of any significant heritage attribute or part thereof;
● Alteration that is not sympathetic to the heritage attribute;
● Shadows created by new development that alter the appearance of, or change the
viability of a heritage attribute;
● Professional quality record photographs of the property in its present state, including:
● views of the area surrounding the property to show it in context with adjacent
properties and the immediate streetscape;
● overall views of the property including all significant landscape features;
● exterior views of each elevation of each building;
● interior views of heritage attributes or features, and a representative selection of
rooms;
● close-up views of all interior and exterior heritage attributes.
● Isolation of a heritage attribute from its surrounding environment, context, or
significant spatial relationship;
● Direct or indirect obstruction of significant views or vistas;
● A change in land use which negates the property’s cultural heritage value;
● Land disturbances such as a grade change that alters soils and drainage patterns
that adversely affect a cultural heritage resource.
DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 4
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Considered Alternatives and Mitigation Strategies
● An assessment of the mitigation measures, conservation methods, and/or alternative
development options that avoid or limit the adverse impacts to the cultural heritage
resource.
● Mitigation options may include, but are not limited to:
● Alternative development approaches;
● Isolating development and site alteration from significant built and natural features
and vistas;
● Design guidelines that harmonize mass, setback, setting, and materials;
● Limiting height and density;
● Compatible infill and additions;
● Reversible alterations;
● Relocation of a heritage resource, to be employed only as a last resort, if
conservation cannot be achieved by any other means.
Recommended Conservation Strategy
● The preferred strategy recommended to best protect and enhance the cultural heritage
value and heritage attributes of the on-site and adjacent cultural heritage resource(s)
including, but not limited to:
● An explanation of how the cultural heritage value and heritage attributes of the
heritage resources informed and influenced the proposed development or site
alteration;
● A mitigation strategy including the proposed methods;
● A conservation scope of work including the proposed methods;
● An implementation and monitoring plan, as applies;
● Referenced heritage policy, conservation principles and guidelines, and
precedents;
● If removal of the cultural heritage resource was recommended, the HIA will
provide site-specific guidelines to address commemoration/interpretation,
salvaging, and/or documentation prior to demolition.
Conclusion and Recommendations
● A concise summary of the findings of the report and clear recommendations regarding
the most appropriate course of action for the property and its cultural heritage resources.
Additional studies/plans may include: conservation; site specific design guidelines;
interpretation / commemoration; lighting; landscaping; signage; structural/engineering
analysis; site/building record and documentation; salvage; long-term maintenance; etc.
DRAFT Heritage Impact Assessment Terms of Reference, Oct. 19, 2021 Page 5
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Appendices
● A bibliography listing source materials and institutions
● A summary of the author’s qualifications
The study will be submitted in hard copy (2 copies) and in PDF format.
What else should the applicant know?
As each proposal and property is different, contact the heritage planner prior to the
commencement of the project to review the City’s cultural heritage interests, study expectations
and review process. For complex applications, pre-consultation with the Pickering Heritage
Advisory Committee may also be requested.
All HIAs will be reviewed by staff to ensure they are complete and that they meet the standards
for heritage conservation best practices. Reports which are found to be lacking in this regard
may be refused or require revisions.
The City of Pickering reserves the right to request an independent peer review of an HIA at the
applicant’s cost. Heritage and Planning staff will facilitate peer reviews if deemed necessary by
the Manager, Development Review and Urban Design.
What resources are available?
● Canadian Association of Heritage Professionals (CAHP)
● City of Pickering: Heritage Planning Information; Municipal Heritage Register and
Pickering Local History Collection Digital Archive
● Ontario Ministry of Heritage, Sport, Tourism and Culture Industries: Ontario Heritage
Tool Kit and Eight Guiding Principles in the Conservation of Historic Properties
● Parks Canada: Standards and Guidelines for the Conservation of Historic Places in
Canada
● Other heritage charters and guidelines: Well-Preserved: The Ontario Heritage
Foundation’s Manual of Principles and Practice for Architectural Conservation; Burra
Charter; Appleton Charter; and Venice Charter.
Questions?
Elizabeth Martelluzzi
Senior Planner, Development Review & Heritage
City of Pickering
One The Esplanade
Pickering, ON L1V 6K7
emartelluzzi@pickering.ca
T. 905.420.4660 ext. 2169
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