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HomeMy WebLinkAboutOctober 19, 2021 Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain physical distancing, the City of Pickering continues to hold electronic Council and Committee Meetings. Members of the public may observe the meeting proceedings by viewing the livestream. 8. Other Business 9. Next Meeting – November 16, 2021 10. Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Agenda Cultural Advisory Committee October 19, 2021 7:00 pm Electronic Meeting 1. Welcome and Call to Order J. St. Amant 2. Review and Approval of Agenda J. St. Amant 3. Disclosure of Interest J. St. Amant 4. Approval of Minutes – September 21, 2021 J. St. Amant [See page 1 of this Agenda] 5. Delegations 5.1 Krystal Roberts, Coordinator, Community Partnerships, City of Pickering Re: Review of Cultural Events Survey that is to be distributed to Residents regarding Future Programming and Events in Pickering Survey Link: https://www.surveymonkey.com/r/PYKKGJ3 6. General Business 6.1 Review of 2021 Work Plan and Discuss 2022 Draft Work J. St. Amant Plan and 2021 Council Report [See page 5 of this Agenda] Link to 2014 Cultural Strategic Plan updates: https://www.pickering.ca/en/discovering/cultural-strategic- plan-updates.aspx 7.Correspondence Minutes/Meeting Summary Cultural Advisory Committee September 21, 2021 Electronic Meeting 7:00 pm Attendees: A. Moscote Freire, Cultural Advisory Committee Member A.Sardar, Cultural Advisory Committee Member C.Sabean, Cultural Advisory Committee Stakeholder J.Sabean, Cultural Advisory Committee Stakeholder K.Williams Director of Public Services, Pickering Public Library L.Gibbs, Manager, Cultural Services J.St. Amant, Coordinator, Cultural Services R.Perera, Committee Coordinator (Recording Secretary) Absent: J.Currie, Cultural Advisory Committee Stakeholder D.Davis, Cultural Advisory Committee Stakeholder E.Forde, Cultural Advisory Committee StakeholderM.Francis, Cultural Advisory Committee Stakeholder N.Holland, Cultural Advisory Committee Member V.Raees, Cultural Advisory Committee Stakeholder B.Sopher, Cultural Advisory Committee Stakeholder Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome & Call to Order J. St. Amant welcomed everyone to the meeting and called the meeting to order. 2. Disclosure of Interest No disclosures of interest were noted. 3. Approval of Agenda and Previous Minutes -June 15, 2021 Moved by A. Moscote Freire That the Minutes of the June 15, 2021 meeting of the Cultural Advisory Committee and the September 21, Page 1 of 4 - 1 - Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 2021 Cultural Advisory Committee Agenda be approved. Carried 4. Delegations 4.1 Tammy Lyle -Gravlev, Pickering Football Club Re: OTF Innovation Grant Tammy Lyle-Gravlev, Pickering Football Club, joined the electronic meeting via audio connection and noted that she was a members of the City’s Accessibility Advisory Committee. She noted that in 2019 the Pickering Football Club was awarded an Ontario Trillium Fund Grant allowing the Club to study barriers to sports and recreational opportunities. She added that the Club is seeking input from seniors, new comers, people with disabilities, the LGBTQ community, the indigenous community, and other cultural groups. Ms. Lyle-Gravlev, spoke to the challenges presented through the COVID-19 Pandemic in relation to conducting public consultation and added that the report to the Government was due in December. She provided an overview of a number of community engagement initiatives which include a survey, online focus groups, and free recreational opportunities. Brief discussion ensued between Members of the Committee and Ms. Lyle-Gravlev regarding placing flyers for the programs in the Pickering Public Library. 5. Pickering Museum Village 5.1 Pickering Museum Village L. Gibbs provided an overview of the a-MAIZE-ing Exhibit, adding that Staff would be submitting a grant application form in November for the project proposal. Ms. Gibbs spoke to the purpose of the program, the planned acitivties, and the need for partners. She added that the proposal was intended to target elementary school teachers, students, and non-traditional museum visitors and surveyed the Committee for feedback. Page 2 of 4 - 2 - Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) A brief question and answer period ensued between the Members of the Committee and L. Gibbs regarding: • the program providing good exposure for the museum and the hands on activities being a positive initiative; and, • cooking corn in various ways complementary to other cultures. L. Gibbs further spoke to feedback received from the Committee regarding integrating public art in the museum for the 175th year of the Greenwood Blacksmith shop. She added that Staff had submitted a proposal to legacy fund and applied for community banners, playable sculptural art, and murals. 5.2 New Mobile Museum Proposal J. St. Amant noted that item 5.2 was the same as item 5.1. 5.3 Deaccession List L. Gibbs spoke to the Deaccession list and its process adding that the City’s conservator would first review the list, with L. Gibbs further reviewing prior to the list coming in front of the Committee. Once approval was granted from the Committee a report would be presented to Council for approval. She added that once Council approval is given, the City would reach out to other organizations that may want the artifacts and auction items that are not given to other organizations, with remaining items being disposed in an ethical way. L. Gibbs provided a brief overview of the artifacts noted in the deaccession list. Moved by A. Moscote Freire That the presented Deaccession List be approved by the Cultural Advisory Committee. Carried Page 3 of 4 - 3 - Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 6. Update on the City Centre Consultation and Project Proposal L. Gibbs noted that consultation had taken place in the summer for the City Centre buildings, and that a financial report would be presented to Council in October. 7. Other Business K. Williams Director of Public Services, Pickering Public Library, noted that the Pickering Library would remain open to the public on Truth and Reconciliation day to provide an opportunity for public education and added that the Library had created a video in collaboration with three indigenous authors on speaking to children about residential schools. Meeting Adjourned: 7:47 pm Page 4 of 4 - 4 - Memo To: Susan Cassel May 14, 2021 City Clerk From: Tanya Ryce Supervisor, Cultural Services Copy: Chief Administrative Officer (Acting) Director, Community Services Cultural Plan Staff Committee Cultural Advisory Committee Members Subject: Cultural Advisory Committee - 2020 Report & 2021 Work Plan File: A-1410 The Cultural Advisory Committee (CAC) is pleased to submit, for Council’s information, the 2020 Committee Report and 2021 Work Plan as outlined below. In 2020, the committee continued to contribute to the goals of the City’s Cultural Plan in the following ways: • The CAC addressed a public concern regarding global racism and the impact on the community. The CAC reviewed, contributed to, and supported staff report CS 27-20 on Anti-Black Racism Initiatives, and endorsed the creation of an Anti -Black Racism Taskforce Preparatory Sub-committee, undertaking the actions in the report. • The CAC recommended CS 30-20 Report and Action Plan – Indigenous Relationship Building. The Sub-committee on Indigenous Relations Building was initiated to make recommendations on building relations with the Indigenous Community. Through these efforts, the committee was able to endorse the Indigenous Land Acknowledgement statement and through that process, create a strong relationship with the Mississaugas of Scugog Island. The Land Acknowledgement statement was adopted by Council and is now used prior to Council Meetings, and the Committee has taken on the new title, Indigenous Relationship Building Circle. • The CAC continued to reach out to the community through contributing to the Directories of Black Business, Artist Performers. They also took the initiative to participate in a conversation regarding how the city and community can best support underfunded, or unsupported, cultural and community partners during COVID–19 by providing advice related to virtual events, drive through events, online market place, and pop-up program. - 5 - • The CAC further discussed the creation of a public art sub-committee, and selected members of the committee to begin the process. The initial goal of the group was the recruitment of local professional artists to be part of the inaugural committee and to finalize the terms of reference. • Provide comments, feedback and, when requested, recommendations to Council related to the Pickering Museum Village 2020 and 2019 annual reports, Combination Barn exhibit proposal, Blacksmith Shop exhibit proposal, Master Site Use Report (2019), Museum deaccessions, and regular reporting, as recorded in committee minutes. • Advised on the Kingston Road Corridor and the Specialty Retailing Node Intensification Plan, policies, and future decisions; specifically regarding the design and development of the gateways, the proposed heritage path, and public art opportunities. • Participate in annual updates to Council. 2021 Work Plan 1. Continue the work of the Indigenous Relationship Building Action Plan, through the Indigenous Relationship building Circle Sub-committee. 2. Continue to support the newly formed Anti-Black Racism Taskforce which was appointed in January of 2021 with an executive membership made of community leaders, and have now commenced meetings with a revised terms of reference, which identified key areas for the action plan. 3. Contribute to the work of the public art policy and formation of the Public Art Sub-committee terms of reference, and Work Plan. 4. Act as a stakeholders for the Diversity Equity Inclusion Strategy. 5. Act as a stakeholder for Community Engagement Initiatives. 6. Contribute to the city wide plans for Culture Days. 7. Connect community partners to the culture team to deliver in park and online programming related to cultural initiatives. 8. Provide feedback to staff on the medium term goals of the Cultural Plan, including the development of heritage recognition activities, entrepreneurial and economic development initiatives and providing feedback on existing programs through the annual reports. 9. Continue to review, make recommendations and provide feedback to the standing agenda items regarding the Pickering Museum Village. May 14, 2021 Page 2 of 3 Cultural Advisory Committee 2020 Report & 2021 Work Plan - 6 - 10.Review the terms of reference of the CAC, voting rights of community stakeholders, and prepare for 2022 end of term, and future plans. 11. Report to Council Annually. :jsa May 14, 2021 Page 3 of 3 Cultural Advisory Committee 2020 Report & 2021 Work Plan - 7 -