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HomeMy WebLinkAboutJune 15, 2021Page 1 of 5 Minutes/Meeting Summary Cultural Advisory Committee Tuesday, June 15, 2021 7:00 pm Electronic Meeting – Webex Platform Attendees: J. St. Amant, Coordinator, Cultural Services L. Gibbs, Manager, Cultural Services T. Ryce, Supervisor, Cultural Services K. Pyke, Coordinator, Museum Operations E. Tayles, Conservator D. Davis, Cultural Advisory Committee Stakeholder E. Forde, Cultural Advisory Committee Stakeholder N. Holland, Cultural Advisory Committee Member A. Moscote Freire, Cultural Advisory Committee Member C. Sabean, Cultural Advisory Committee Stakeholder J. Sabean, Cultural Advisory Committee Stakeholde r A. Sardar, Cultural Advisory Committee Member B. Sopher, Cultural Advisory Committee Stakeholder D. Poole, Clerk-Typist (Recording Secretary) Absent: C. Cooper, Cultural Advisory Committee Member J. Currie, Cultural Advisory Committee Stakeholder M.Francis, Cultural Advisory Committee Stakeholder V. Raees, Cultural Advisory Committee Stakeholder Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome J. St. Amant welcomed everyone in attendance and called the meeting to order at 7:04 pm. 2. Disclosure of Interest J. St. Amant reviewed City Policy ADM 040, Section 14. No disclosure of interest was brought forward by any of the committee members. 3. Approval of Agenda and Previous of Minutes The committee reviewed the agenda and the minutes from the meeting held on May 18th, 2021. Page 2 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) It was the consensus of the committee to approve the agenda and adopt the minutes as received. 4. Delegations There were no delegates registered for the meeting. 5. Pickering Museum Village E. Tayles, Conservator, appeared before the committee to conduct a presentation on the Legacy Fund, which is a federal grant that provides funding for community initiated capital projects intended for community use. The museum intends to apply for $230,000.00 from this fund to commemorate 175 years of blacksmithing in Greenwood. The floor was opened up for discussion in relation to the project scope. Suggestions brought forward were: Include video elements in the murals. Have a contrast between the past and the present. Living machine vs. modern machine. Include Indigenous aspects in the murals. Create metal sculptures that are moveable, interactive and tactile. Have sculptures at different levels instead of having a flat surface garden. E. Tayles advised that she is still working on the submission and will be looking for a letter of support in the future. K. Pyke, Coordinator, Museum Operations, appeared before the committee to conduct a Travelling Exhibit Visioning presentation; noting that she is looking to apply for a grant for the museum assistance program and in that area are looking at an Access to Heritage grant, which is specifically for travelling exhibits. She will be looking to leverage the grants that have previously been successful. Page 3 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) The floor was opened up for discussion in relation to the presentation and the questions that were provided in advance of the meeting: Comments brought forward were:  The bellows provide a hands on experience that would appeal to children.  Like the idea of casting a mold, as it’s interactive.  Like the concept of making a cast. “If the Shoe Fits” depends on the age group but may be difficult.  The trailer is a fantastic idea and can be used for future exhibits.  Include a robotics component or and AI feature to attract a younger audience.  Parents will want a hands on experience whereas children would want a digital experience.  Offer a digital activity as a marketing tool to attract a wider audience.  Have a link so educators can do follow up activities back in the classroom. 6. Public Art Plan T. Ryce advised that the eight member public art committee met and reviewed/approved their action plan. At the next meeting, they will be reviewing some public art programs from other municipalities and discussing what the RFP would look like for the development of a public art program with the consultant in 2022. The committee is developing an education and awareness plan while supporting the development and implementation of upcoming public art projects. The committee will comment on the cultural background document and contribute to the call for artists. There are a number of projects coming up that the committee will comment on, which includes a number of large scale works. Page 4 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 7. Partnership Request – Community Piano Project, Community Wellness and Music Grant Application T. Ryce provided an update on the piano project noting that it has been well received by the community. T. Ryce shared images of Daniel Davis’s artwork, which has been installed on tennis courts throughout Pickering and will remain in place until the end of November. The GIS coordinates and description will be posted on the website at pickering.ca/culture. T. Ryce advised that she is prepared to submit a Community Foundations Project Grant for $234,000.00, which is offset by $74,000.00 in in-kind funds from the City. The grant that is being applied for is the Safe and Vibrant Public Spaces portion under the Community Foundations Grant. The funds will be used to create a mindfulness, meditation and music space, which will be accompanied by a COVID memorial and will be situated behind the gazebo in Esplanade Park. At this time the PARBT, Carea, the Pickering Public Library, Cultural Expressions have agreed to be partners. The Pickering Accessibility Advisory Committee has tentatively agreed to be a partner. There will be piece of public artwork, which will commemorate the lives lost during the pandemic. The budget for this project is set at $80,000.00. There will also be seven low sound sculptural percussion instruments installed that will include LED lightning. Moved by A. Moscote Freire Seconded by N. Holland That the Cultural Advisory Committee provide a letter of support for the project. Carried. Page 5 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 8. Other Business t h T. Ryce advised that C. Cooper has left the committee, as she has moved out of Pickering. Recruitment for her replacement will commence in August. When the request for appointment is put forward, a report updating the Terms of Reference will also be put forward to request that the stakeholder members be appointed as voting members. J. St. Amant advised that Council received the work plan and achievements from 2020 and 2021 and signed it as received therefore the committee can proceed with their work. No other business was conducted resulting in the adjournment of the meeting at 8:02 pm. Meeting Adjourned: 8:02 pm Copy: (Acting) Director, Community Services City Clerk