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HomeMy WebLinkAboutMay 25, 2020-CJ;pof- p](KER]NG Present: Deputy Mayor Kevin Ashe Councilfors: M . Brenner S.Butt I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan Also Present: -Chief Administrative Officer Council Meeting Minutes May 25, 2020 Electronic Meeting · 2:00 pm T . Prevedel M. Carpino K . Bentley · P. Bigioni J . Eddy -Qirector, Community Services & Deputy CAO J. Flowers J . Hagg R. Holborn F .Jadoon S. Karwowski S. Cassel C. Rose M. Guinto K. Thompson T. Higgins L. Harker 1. Roll Call -Director, City Development & CBO -Director, Corporate Services & City Solicitor -Director, Human Resources -CEO & Director of Libraries, Pickering Public Library -Fire Chief · -Director, Engineering Services -Director, Economic Development & Strategic Projects -Dire9tor, Finance & Treasurer -City Clerk -Chief Planner -Manager, Public Affairs & Corporate Communications -Manager, Municipal Law Enforcement Services , -Accessibility Coordinator -Deputy Clerk The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7749/20 , with the exception of Mayor Ryan who was absent due to illness. 2. Invocation Deputy Mayor Ashe called the meeting to ord.er and led Council in the saying of the Invocation . · -C1 of- p](KER]NG Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm 3. Discl _osure of Interest No disclosures of interest were noted . 4. Adoption of Minutes Resolution # 310/20 Moved by Councillor Pickles Seconded by Councillor Brenner Special Council Minutes, April 27, 2020 Special Council Minutes, May 13, 2020 5. . Presentations There were no presentations. 6. Delegations There were no delegations. 7. Correspondence 7 .1 Corr. 12-20 Mary Medeiros, City Clerk City of Oshawa Re: Poverty Reduction Approach in the City of Oshawa Carried A brief question and an,swer period ensued pertaining to the statistics of poverty in the City of Pickering and how they compare to local municipalities. Fiaz Jadoon, Director, Economic Development & Strategic Projects advised Council that the City does not track these statistics but the Region of Durham, through Social Services, would have this data. Staff advised Council that they would reach out to the Region to gather the information and circulate to Council. ' · -C~of- p](KER]NG Council (Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm Resolution# 311/20 Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 12-20, dated May 7, 2020, from the City of Oshawa, regarding a Poverty Reduction Approach in Oshawa be endorsed. 7 .2 Corr. 13 -20 Jennifer French Member of Provincial Parliament, Oshawa Carried Re : Calls for Ald from Small and Main Str~et Businesses across the Province Resolution# 312/20 Moved by Councillor McLean Seconded by Councillor Brenner 1. That Corr. 13-20, dated April 27, 2020, from Jennifer French, regarding the calls for aid from small and main street businesses across the province be rece ived; and, 2. That the correspondence be referred to the Director of Economic Development and Strategic Projects to review and report back no later than the August 10th Executive Committee Meeting on the Economic Status of Local Businesses in· Pickering in light of the initiatives being offered by the Province of Ontario including an update of how many have or may have closed their doors permanently. Carried 7.3 Corr. 14-20 Dan Carter, Mayor Office of the ·Mayor, City of Oshawa Re : Request for Financial Assistance to Municipalitie.s as a result of COVID-19 Resolution # 313/20 Moved by Councillor McLean Seconded by Councillor Brenner Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm That Corr. 14-20, dated May 11 , 2020, from Mayor Dan Carter, regarding a . Request for Financial Assistance to Municipalities as a result of COVID -19 be endorsed and that a copy of this resolution be sent to the Premier of Ontario. 7.4 Corr. 15-20 Tim Higgins, Accessibility Coordinator City of Pickering Re : Accessibility Advisory Committee -2019 Year End Report and 2020 Proposed Work Plan Resolution # 314/20 Moved by Councillor Brenner Seconded by Councillor Cumming Carried That Corr . 15-20 , dated May 13, 2020, from Tim Higgins, Accessibility Coordinator, regarding the 2019 Year End Report and 2020 Proposed Work Plan for the Accessibility Advisory Committee, be received for information. 7.5 Corr. 16-20 Erik Tamm, Managing Partner The Pickering Markets Re : The Market License Fee (By-law 1887/84) Carried Detailed discussion ensued regarding the request from Pickering Markets for a reduction in Market Licensing Fees, with Members of Council requesting that Staff reach out to the Pickering Markets to obtain further information and report back to Council on the following : • the amount of fees that are paid by individual vendors who operate at the Markets and whether their fees had been suspended during the Market closure; • whether a reduction in licensing fees would be realized by the vendors or just the operator of the Markets; • the timing for the Markets to reopen in relation to the ability for Staff· to report back to Council ; and, • whether the Pickering Markets were currently receiving financial relief from the Provincial or Federal levels of government. Resolution # 315/20 -Cdf;of - p](KER]NG Moved by Councillor Pickles Seconded by Councillor Brenner Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm That Corr. 16-20 be referred back to Staff for further consultation with the Pickering Markets , and that Staff report back at the June 29th Meeting of Council. 7.6 Corr.17-20 Michael Thompson, Deputy Mayor City of Toronto ' · Re: Virtual Town Hall with Premier Ford -Meeting Transcript Carried Discussion ensued pertaining to whether the City has looked at partnering with its cultural groups to engage the community through virtual platforms. Mark Guinto, Manager, Public Affairs & Corporate Communications advised Council that they would reach out to the City's Cultural Advisory Committee to discuss this initiative . Moved by ·councillor Brenner Seconded by Councillor Butt Resolution # 316/20 That Corr. 17-20, from Michael Thompson, Deputy Mayor, City of Toronto , regarding a Virtual Town Hall with Premier Ford -Meeting Tra·nscript be received for information. 7. 7 Corr. 18-20 . Susan Cassel, City Clerk City of Pickering . Carried Re: Appointment of Alternate Member to Upper Council under Section 267 of the Municipal Act, 2001 , S .O . 2001 , c. 25 Moved by Councillor .Cumming Seconded ·by Councillor Butt Resolution # 317 /20 -C1of- p](KER]NG Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm 1. That Councillor Maurice Brenner be appointed as the alternate member to the Council of the Regional Municipality of Durham in accordance with Section 267(1) of the Municipal Act, 2001, S.O . 2001, c . 25, in order that his duties may include attendance and voting rights at Committee of the Whole and any Standing Committee that Mayor Ryan has been appointed to and any other duties afforded to a Regional Councillor for the remainder of the term (November 14, 2022) or until such time that Mayor Ryan is able to resume his duties, whichever comes first; and, 2. That a copy of this Resolution be forwarded to the Regional Clerk of the Regional Municipality of Durham to give effect thereto . 7.8 Corr. 19-20 · Cam Guthrie, Chair, Large Urban Mayors' Caucus of Ontario (LUMCO) Mayor, City of Guelph Carried Re: Request for support to municipalities facing fiscal challenges as a result of the COVID-19 Resolution # 318/20 Moved by Councillor McLean Seconded by Councillor Brenner That Corr. 19-20, dated May 14, 2020, from Cam Guthrie, Chair, LUMCO, regarding a request for support to municipalities facing fiscal challenges as a result of COVID-19 be endorsed. 8. Reports -New and Unfinished Business 8 .1 Director, Corporate Services & City Solicitor, Report BYL 02-20 Deferral of Implementation of Accessible Service Supplement Fees Vehicle for Hire By-law Moved by ·Councillor Brenner Seconded by Councillor Butt Resolution # 319/20 Carried Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm . 1. That Report BYL 02-20 respecting a deferral of the implementation of the Accessible Service Supplement enacted in the Vehicle for Hire By-law 7739/20 · be received; 2. That the implementation and collection of the Vehicle for Hire Accessible Service Supplement be deferred until January 1, 2021; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 8.2 Director, Community Services & Deputy CAO, Report CS 04-20 Pickering Museum Village -Policies Moved by Councillor McLean Seconded by Councillor Butt Resolution # 320/20 Carried 1. That Council endorse Pickering Museum Village Policies as set out in Attachments 1 and 2 to this report, subject to minor revisions acceptable to the Director, Community Services & Deputy CAO; and, 2. That the appropriate City of Pick~ring officials be authorized to take the necessary actions as indicated in · this report. · 8 .3 Director, Community Services & Deputy CAO, Report CS 10-20 Rick Johnson Memorial Park -Seaton Neighbourhood Park Carried A brief question and answer period ensued regarding the construction and expected date of completion for the Rick Johnson Memorial Park. Members of Council noted that Susan Johnson had been advised of the dedication of the Park, being named after her late husband, ·and noted her expression of gratitude to the City. Moved by Councillor Pickles Seconded by Councillor' Butt Resolution# 321/20 -C¾of - p](KER]NG Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm 1. That Council name the neighbourhood park that fronts onto Sapphire Drive, Azalea Avenue, and Burkholder Drive (the first neighbourhood park in the Seaton Community) as Rick Johnson Memorial Park, in accordance with the Facility & Park Naming Procedure ADM 110-006; and, 2. That the appropriate City of Pickering offic_ials be authorized to take the necessary actions as indicated in this report. ' ' Carried Unanimously on a Recorded Vote 8.4 Director, Community Services & Deputy CAO, Report CS 13 -20 The Wellness Health Centre Ltd . -Lease Amending Agreement Resolution # 322/20 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That the Mayor and the City Clerk be authorized to execute the Lease Amending Agreement with The Wellness Health Centre Ltd. as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 8.5 Director, Community Services & Deputy CAO, Report CS 14-20 Systems Furniture Standardization of Tayco Panelink Ltd. Carried A question and answer period ensued regarding whether this contract would allow for flexibility to obtain a range of options from this supplier and whether there were any advantages or drawbacks to signing a 5-year contact. Marisa Carpino, Director, Community Services & Deputy CAO, noted that there are a wide range of furniture options available, and that the purpose of this report was to establish a standardized look across the municipality and to engage with a Broker to ensure replace_ment parts would be available . -Glf;of- p](KER]NG Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm Ms. Carpino responded to additional questions from Members of Council regarding the manufacturer aligning themselves with a Broker, noting to Council that this is ·the structure of the industry and that the City has worked with a Broker for vendors in the past. Ms . Carpino further noted that the Broker was engaged through a competitive tender process, had been vetted in the marketplace, and that the prices that were provided to the City were competitive. Resolution # 323/20 Moved by Councillor Butt Seconded by Councillor Pickles 1. That systems furniture and related accessories supplied by Tayco Panelink Ltd. be established as an approved City-wide standard for all future furniture installations; 2 . That Patrick Cassidy & Associates Inc. be established as an approved broker for Tayco Panelink Ltd ._systems furniture; 3. That the term for this systems furniture standard be limited to a maximum of five years , subject to annual renewal as per the !3Stablished renewal process; and, 4 . That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 8 .6 Director, Finance & Treasurer, Report FIN 06-20 Development Charges Reserve Fund -Statement of the Treasurer for the Year Ended December 31 , 2019 A discussion period ensued pertaining to Development Charges (DC) anticipated in 2020, and whether due to the ongoing pandemic, there would be a reduction in the anticipated fees. Stan Karwowski, Director, Finance & Treasurer, noted that although the City is currently trending low in DC revenue compared to this time last year, he anticipates that building permit revenue will get back on target as the building permit intake activity incr~ases as the economy begins to re-open . Further discussion ensued regarding the building permit reports and whether they could be made into a visual graphic. Kyle Bentley, Director, City Development & CBO, advised Council that he would explore options to make the monthly reports into a visual graphic that could be provided to· Members of Council. -Cdpof - p](KER]NG co·uncil Meeting Minutes May 25, 2020 · Electronic Meeting 2:00 pm Discussion continued regarding the financial status of the City, and how the City compares with other similar sized local municipalities. Mr. Karwowski advised that he would review comparable municipalities and provide this information to Members of Council. Mr. Karwowski responded to questions pertaining to the DC's and investments, and noted that he would be reviewing the City's Investment Policy in the near future, and that this would include a re.view of how investors are determined. Mr. Karwowski noted that the City's current DC funds are allocated to growth-related capital projects, such as the City Centre, Heritage Centre, roads, bridges, and the animal shelter. Resolution # 324/20 Moved by Councillor Brenner Seconded by Councillor McLean . ' That Report FIN 06-20 of the Director, Finance & Treasurer regarding the Development Charges Reserve Fund be r~ceived for information. 8.7 Director, Finance & Treasurer, Report FIN 07-20 Commodity Price Hedging Agreements Report Carried A question and answer period ensued regarding the low gas prices and whether the City was taking advantage of this decrease . · Resolution # 325/20 Moved by Councillor Butt Seconded by Councillor Pickles It is recommended that Report FIN 07-20 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. Carried 9. Motions and Notice of Motions There were no Motions or Notices of Motion. -C1of- p](KER]NG 10. By-laws 10.1 By-law 7758/20 Being a by-law to appoint a Deputy F_ire Chief. 10.2 By-law 7759/20 . Being a by-law to appoint a Deputy Fire Chief. Council ·Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm Resolution # 326/20 Moved by Councillor Pickles Seconded by Councillor Cumming That By-law Nos. 7758/20 and 7759/20 be approved . Carried 11. Other Business 11.1 Councillor Cumming gave notice that he would be bringing forward a Notice of Motion regarding . virtual meetings with City Councillors and Pickering residents, at the June 29 th Meeting of Council. · 11.2 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding virtual community meetings with City of Pickering residents, at tlile June 29th Meeting of Council. Councillor Brenner noted that he would work with Councillor Cumming to see if both motions could be combined into one · Notice of Motion . 11.3 Councillor McLean gave notice that he would be bringing forward a Notice of Motion regarding a right of entry by-law to ensure that neighbours can · access their property to do a'ny necessary work, at the June 29 th Meeting of Council. 11.4 Councillor McLean requested that t~e Human Resources Department review the recommendations of the Durham Region Health Department to ensure the City of Pickering is consistent in their approach when determining whether Staff or Member~ who have tested positive for COVID-19 should require a negative test report to return to work. -C1 of- p](KER]NG 12. Confirmation By-law By-law Number 7760/20 Council Meeting Minutes May 25, 2020 Electronic Meeting 2:00 pm Councillor Pickles, seconded by Councillor Cumming moved for leave to introduce a By - law of the City of Pickering to confirm the proceedings of Ma·y 25, 2020. · 13. Adjournment Moved by Councillor Butt Seconded by Councillor Brenner That the meeting be adjourned . The meeting adjourned at 3:17 pm. Dated this 25 th of May, 2020. Carried Carried