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Home My WebLink AboutFIN 22-19Cly of DICKERING Report to Executive Committee Report Number: FIN 22-19 Date: December 2, 2019 From: Stan Karwowski Director, Finance & Treasurer Subject: 2020 Interim Spending Authority Recommendation: 1. That the 2020 Interim Operating Expenditures be approved at 50 per cent of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2020 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2020 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Current Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first 6 Report FIN 2219 December 2, 2019 Subject: 2020 Interim Spending Authority Page 2 months of 2020 or when Council approves the 2020 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than 6 months of the annual budget due to the seasonal nature of this cost centre and past spending patterns. This has been reflected in Attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last few years. The 50 per cent interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, 50 per cent of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2020 Capital Budget will require specific approval by Council. Attachment: 1. 2020 Interim Appropriations for Current Budget Operating Expenditures Prepared By: ApprovedlEndorsed By: Caryn Kong, CPA, CGA Senior Financial Analyst — Capital & Debt Management Stan Karwowski, CPA, CMA, MBA Director, Finance & Treasurer Report FIN 22-19 December 2, 2019 Subject: 2020 Interim Spending Authority Page 3 Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer lice'. '/1 L°'? Attachment #1 to Report # FIN 22-19 City of Pickering 2020 Interim Current Operation Appropriations Cost Centres 2020 (Jan. 1- June 2019 Approved 30) Interim Budget Appropriations 2121 Office of the CAO - Admin $1,007,507 $503,754 2129 Customer Care Centre 428,304 214,152 2621 Public Affairs & Corp. Comm. 738,711 369,356 2610 City Development - Admin 709,567 354,784 2611 Planning & Design 3,228,894 1,614,447 2612 Building Services 2,390,440 1,195,220 2620 Strategic Initiatives & Sustainability 930,574 465,287 2630 Committee of Adjustment 10,425 5,213 2743 Heritage Pickering 19,725 9,863 2711 Cult. & Rec. - Admin. 2,646,963 1,323,482 2124 Civic Centre 772,515 386,258 2572 Senior Citizens Centre 555,431 277,716 2712 Programs 2,484,630 1,242,315 2713 Dunbarton Pool 374,915 187,458 2715 Don Beer Arena 1,421,497 710,749 2719 Community Centres 849,886 424,943 2731 Recreation Complex - Central Core 3,384,196 1,692,098 2733 Recreation Complex - Pool 949,400 474,700 2735 Recreation Complex - Arenas 1,077,917 538,959 2744 Museum 1,074,020 537,010 2500 Operations - Admin. 1,123,103 561,552 2132 Property Maintenance 1,109,210 554,605 2315 Fleet Services 1,365,978 682,989 2320 Roads 7,184,110 4,310,466 2718 Parks 4,422,155 2,211,078 2196 Information Technology 2,269,767 1,134,884 2125 Legal Services 806,366 403,183 2122 Clerks Office 578,819 289,410 2191 Records Management & Elections 206,211 103,106 2199 Print Shop/Mail Room 527,826 263,913 2220 By-law 1,250,999 625,500 2293 Animal Services 572,801 286,401 2290 Engineering Services -Admin. 2,299,008 1,149,504 2230 Crossing Guards 358,470 179,235 2613 Water Resources & Development Service 2,369,990 1,184,995 2323 Sidewalks 685,904 342,952 2325 Street Lights 1,009,362 504,681 2127 Finance 3,961,486 1,980,743 2133 Supply & Services 417,955 208,978 2240 Fire Protection 16,382,448 8,191,224 2241 Emergency Operations 163,562 81,781 2139 Human Resources 975,670 487,835 2141 Health & Safety 170,171 85,086 2745 Libraries 5,890,526 2,945,263 Gen Government -Various 25,705,171 11,934,165 Capital -Library Materials 297,000 148,500 Capital -Equipment & Furniture 200,000 TOTAL $107,159,585 $53,579,793