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HomeMy WebLinkAboutSeptember 24, 2019CtJ 4 DICKERING Minutes/Meeting Summary Cultural Advisory Committee Tuesday, September 24, 2019 7:00 pm Main Committee Room Attendees: T. Ryce, Supervisor, Cultural Services (Chair) L. Gibbs, Supervisor, Museum Services C. Cooper, Cultural Advisory Committee Member D. Davis, Cultural Advisory Committee Stakeholder P. DeWilde, Cultural Advisory Committee Stakeholder E. Forde, Cultural Advisory Committee Stakeholder N. Holland, Cultural Advisory Committee Member C. Hunt, Cultural Advisory Committee Member V. Raees, Cultural Advisory Committee Stakeholder D. Poole, Clerk -Typist (Recording Secretary) Absent: J. St. Amant, Coordinator, Cultural Services J. Currie, Cultural Advisory Committee Stakeholder M. Francis, Cultural Advisory Committee Stakeholder J. Sabean, Cultural Advisory Committee Stakeholder A. Sardar, Cultural Advisory Committee Member B. Sopher, Cultural Advisory Committee Stakeholder Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome T. Ryce called the meeting to order at 7:10 pm and welcomed everyone back from the summer break. 2. Disclosure of Interest T. Ryce reviewed City Policy ADM 040, Section 14. No disclosure of interest was brought forward by any of the committee members. 3. Review of Minutes T. Ryce reviewed the minutes from the meeting held on Tuesday, June 18th. It was the consensus of the committee to adopt the minutes as received. Page 1 of 7 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 4. Public Art Policy Final Draft Review T. Ryce reviewed the draft copy of the Public Art Committee members to Policy and advised that it has gone through Senior send their comments to T. Management noting that comments have been received and documented. The committee has until Ryce. Friday, September 27th to collect comments. The policy will be going to Council for review and approval. N. Holland and E. Forde expressed their desire for the policy to reflect the diversity of the community specific to section 07.04 of the policy. T. Ryce reviewed the policy statement and the following recommendations were provided by the committee members: • exchange the 2nd sentence of the statement to the 3rd sentence • remove the word "heritage" from the first sentence in the section that reads "is a valuable asset that enhances the social/cultural, built, heritage and natural environments". T. Ryce reviewed the Public Art Policy and the following recommendations were provided by the committee members: • move the following bullet points from section 07.04 to the last paragraph in section 07.01 - "conveys a negative religious message that might be deemed prejudicial to religious groups" - "anything, which in light of generally prevailing community standards, is likely to cause deep or widespread offence" • revise the second last sentence in section 08.04 so it reads "It must include the use of professional/practicing artists." T. Ryce noted that a public art committee will be formed and she's looking for 3 members from this committee to sit on the new committee. This new committee will be classified as a sub -committee and will report to this committee. Page 2 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) T. Ryce noted that the Cultural Advisory Committees would be involved in the selection of artists for public art pieces, as recommended by the Public Art Committee. This will form part of the procedure, which can allow the committee to be part of the process. Consequently, any type of public art on public property will go through the committee. The public art money will not be used moveable art such as paintings or books. 5. Community Public Art Projects T. Ryce shared information regarding a recent Community Art Project which was made of colourful recycled plastic, and installed by the SoRo Good Neighbour's on the side of the fence at one of the tennis courts in the South Rosebank neighbourhood. This project was funded through a grant this community group received through the City. Staff are currently working on signage. The project prompted a need for a Community Art procedure. Discussion followed. The purpose of the procedure is to provide guidelines to ensure the program is inclusive and possibly provide a funding model. Staff will look to communities such as Toronto for best practice on their programs/projects. Discussion ensued regarding the intake period for applications for Community Art projects. Suggestions included having the intake period year round or aligning it with community grant program, which is in February. Another possibility that was discussed is looking at 2 submission windows. One in early spring for September for approval for Community Grant Money and one in the fall for spring of the next year through public art money. From the concept to completion it could take 6-8 weeks to approve. Any community organization can submit an application; however the piece has to be Page 3 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) viewable to the community as a whole as should be conceptualized and led by a practicing artist. L. Gibbs provided an overview of the City of Toronto's StreetARToronto program, which was initiated in 2012 as an integral part of the City's Graffiti Management Plan to assist in the reduction of graffiti vandalism and replacing it with community -engaged street art. E. Forde inquired if builders or companies work with the City on art projects, as the Official Plan states that they are required to have a certain percentage of art on their development. T. Ryce advised that this is negotiated with the T. Ryce to invite Isabelle developer and the City Development Department Janton to a meeting to through bonusing. discuss bonusing. Discussion ensued around the maintenance of Community art pieces. It was the consensus of the committee that it would be the responsibility of the artist and the community to maintain. T. Ryce noted that there is a need to identify how long the piece will remain in place during the negotiating/approval stages. T. Ryce recommended that the City reserves the right to move any artwork should we need to with notice and without appeal. It was the consensus of the committee to adopt this statement. T. Ryce recommended at the end of the project phase (5 years for example) it would be removed by the artist or it could be moved to another municipality. It was the consensus of the committee to adopt this statement. E. Forde advised that she had a conversation with a T.Ryce/J.St Amant to meet public artist regarding their concerns about the lack with community artist re of maintenance on their piece. T. Ryce indicated that she is aware of this matter and will meet with the artist in the near future. artwork maintenance. Page 4 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) T. Ryce indicated that there is a need to define the maintenance of art within the procedure. The next step is to do a draft document. J. St Amant to bring draft procedure back to the committee in early 2020. 6. Public Art Projects - Updates T. Ryce advised that jurying for the Community Banner program is ongoing by a panel of 7 jurors. They will be jurying on their own as opposed to in a group. 80 submissions were received and 35 banners will be selected. The winners will announced on Facebook live at 4:00 pm on Friday, September 27th as part of Culture Days. T. Ryce indicated that the purchase order for the 2 trellises in the City Centre were issued today. Updates provided on City Centre Sculptures and Development projects. 7. Heritage Recognition Program - Updates T. Ryce advised that, based on community feedback from Claremont residents through the issuance of a survey, there will be an installation at the 4 corners in Claremont of Tom Thompson carrying a canoe. The statuary will be installed on Thursday, October 10th In addition to this piece, two relevant panels from the museum's 2017 Tom Thomson exhibit will be installed at the entrance to the mail gazebo. An interpretive display will be installed in Progress West Park in the late fall. 8. Cultural Fusion Festival T. Ryce provided an overview of the Cultural Fusion Festival, which will be facilitated by staff and funded by the City of Pickering. The City will be hosting this one day festival in 2020, which will be shaped by the community. This new concept will be developed with the support of community organizations. Page 5 of 7 9. Pickering Museum Village - Report L. Gibbs provided the following updates pertaining to the museum: • the conservation building has been completed and staff have been granted occupancy • the public access to the collections database was updated with a new, user-friendly interface in the spring • Something Borrowed exhibit about Victorian and Tamil -wedding traditions was displayed at City Hall over two months this summer • currently working with facilities staff to figure out the infrastructure concerns. There are 19 old buildings, most over 100 years old, that are in need of updates or repairs. Focus will be on one building at a time during this 20 year project. The first building that will be attended to is the combination barn, which will see updates to the foundation • submitted to the Canada Cultural Spaces Fund for funding of the Pickering Heritage & Community Centre • submitted a project to the Canada Cultural Investment Fund requesting $170,000.00 to build capacity and marketing for PMV to offer bus tours, in partnership with Durham Tourism, Central Counties Tourism, the Station Gallery, Robert McLaughlin Gallery and Theatre on the Ridge • received $4,000.00 from the Department of Canadian Heritage to support an Indigenous/First Nations steering committee to develop project plans for 2023. Looking at creating possible monuments • culinary programs sold out this year. Will be offering more next year • working with the Culture & Recreation staff to offer new programs at the museum. E. Tayles, Conservator, will be attending the next meeting to provide an update on acquisitions. Page 6 of 7 10. Other Business T. Ryce briefly reviewed the Pickering Historical Society Timelines newsletter and recommended that the committee members share it among their colleagues, as it contains information from wonderful guest speakers. Pam advised that the Welcome Centre will be participating in the City of Pickering's Cultural Days festivities on Friday, September 27th. They will be doing a musical craft for children and will be joined by staff from Durham Health Mental Services who will be demonstrating the impact of music on everyone's mental health. Vaqar indicated that he was recently involved in a fundraiser for Hearth Place Cancer Support Centre and they raised $30,000.00. T. Ryce advised that the Volunteer Policy was approved at last night's City Council meeting. J. St. Amant is sitting on the Regional Diversity committee. The expectation is to see Information in the next 6 months. C. Cooper inquired about the presentation from Durham Regional Police pertaining to the body worn camera project that was scheduled to occur this evening. T. Ryce advised that Constable Marten Wind, Assistant Project Manager, sent his regrets for the meeting and is hopeful to attend at a later date. The next meeting is scheduled to occur on Tuesday, October 29th at 7:00 pm in the Main Committee room. Meeting Adjourned: 8:35 pm Copy: Director, Community Services City Clerk Page 7 of 7