HomeMy WebLinkAboutCLK 04-19DICKERING
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Report to
Executive Committee
Report Number: CLK 04-19
Date: October 7, 2019
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2020 Committee and Council Meeting Schedule
- File: A-1440
Recommendation:
1. That the 2020 Committee and Council Meeting Schedule appended as Attachment #1 to
Report CLK 04-19 be approved; and,
2. That the appropriate City of Pickering officials be authorized to take the necessary actions as
indicated in this report.
Executive Summary: In accordance with Section 238 (2) of the Municipal Act, 2001, S.O
2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place and
proceedings of meetings and the procedure by-law shall provide for public notice of meetings.
To comply with the provisions of the Municipal Act and Procedure By-law 7665/18, the 2020
Committee and Council Meeting Schedule is presented to Council for approval.
Financial Implications: There are no financial implications associated with this Report or the
adoption of the 2020 Meeting Schedule.
Discussion: In the spirt of openness, transparency and accountability, the adoption
and posting of the annual Committee and Council Schedule is an important exercise to ensure as
much advance notice is provided to the public for upcoming Committee and Council Meetings.
Section 04.02 of the Procedure By-law states all regular meetings of Council shall be held on the
fourth Monday of each month at 7:00 pm and if a Council Meeting falls on a public or civic holiday,
the Council shall meet at the same hour on the next following day, which is not a public or civic
holiday.
Section 04.05 states the Executive Committee shall meet on the first Monday of each month at
2:00 pm and the Planning & Development Committee shall meet on the first Monday of each
month at 7:00 pm in the Council Chambers, unless otherwise provided by resolution of the
Council.
Every effort has been made to adhere to the above noted provisions of the Procedure By-law and
any variances or adjustments are due to holidays and/or significant events or dates.
CLK 04-19 October 7, 2019
Subject: 2020 Committee and Council Meeting Schedule Page 2
In addition to regular Committee and Council meetings, and in coordination with the appropriate
City Staff, dates have also been included for the Executive Committee Budget meeting and the
annual Civic Awards Ceremony. Statutory holidays have also been included on the Meeting
Schedule for ease of reference.
It should be noted that due to the implementation of the new HR and Financial systems, an
alternative Executive Committee Budget Meeting date has been included as a place holder at the
request of the Director, Finance & Treasurer. It is anticipated that the new systems will be
launched in January 2020 which would result in the Budget Meeting Dates being set for April 16
and 17, 2020; however, if the launch is delayed, the February 13 and 14, 2020 dates will remain.
It is requested that Council adopt the Schedule as presented with the understanding that Staff will
remove one of the Budget Meeting dates as needed.
Once approved by Council, the Meeting Schedule will be posted on the City's website and
circulated to Members of Council and Staff in accordance with Standard Operating Procedures.
Attachments:
1, 2020 Committee and Council Meeting Schedule
Prepared By:
S an Cassel
€ity Clerk
SC:sc
App . /Endorsed By:
Paul Bi
Director,
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
wig
CORP0227-07101 raised
to Services & City Solicitor
SMTWTFS
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
2020
January
1
May
SMTWTFS
1
3 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
September
SMTWT S
1 2 3 4 5
6 7 8 9 10 11 12
13 114 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
Millnittee Meeting
Council Meeting
February
SMTW
FS
1
2 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
June
SMTWTFS
1 2 3 4 5 6 1 2 3 4
7 8 9 10 11 12 13 5 6 7 8 9 10 11
14 1.1 16 17 18 19 20 12 13 14 15 16 17 18
21 22 23 24 25 26 27 19 20 21 22 23 24 25
28 29 30 26 27 28 29 30 31
Attachment #1 to CLK 04-19
Committee & Council Meeting Schedule
March
SMTWTFS
1 fir 3 4 5 6 7 1 2
8 9 10 11 12 13 14 5 FE. 7 8 9
15 16 17 18 19 20 21 12 13 14 15 16
23 24 25 26 27 28 19 20 21 22 23
29 30 31 26 27 28 29 30
April
S M
July
SMTW
October
SMTWTFS
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Civic Awards
Statutory Holiday
November
SMTWT
1 3 4 5 6 7
Q 9 10 11 12 13 14
15 16 17 18 19 20 21
22 1 23 24 25 26 27 28
n 30
F 5
3 4
10 11
17 18
24 25
August
SMTWTFS
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
December
SMTWTFS
1 2 3 4 5
6 ir 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
Proposed Executive Committee - Budget Meeting
Alternate Executive Committee - Budget Meeting (if implementation of
new financial system is delayed)