HomeMy WebLinkAboutCS 20-1965 --Cdpbf-. ~ P1CKER1NG From: Marisa Carpino Director, Community Services Subject: Canada Cultural Spaces Fund -Pickering Heritage & Community Centre -File: A-1440 Recommendation: Report to Council Report Number: CS 20-19 Date: April 23, 2019 1. That Council endorse the City of Pickering's application to the Canada Cultural Spaces Fund for the Pickering Heritage & Community Centre project by way of a Council resolution; 2.· That a copy of this report be forwarded to Jennifer O'Connell, MP, Pickering-Uxbridge; and, 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Executive Summary: City staff will submit an application to the Canada Cultural Spaces Fund offered by the Department of Canadian Heritage for the outstanding design and construction of the Pickering Heritage & Community Centre located at the Pickering Museum Village. The Pickering Heritage & Community Centre project is included in the Council approved 2019 Capital Budget as subject to receiving senior government grant funding. The Canada Cultural Spaces Fund (CCSF) was identified by staff as an ideal grant program because it supports the improvement, renovation and construction of arts and heritage facilities, and can fund up to 50 percent of the eligible project. The purpose of this report is to receive a Council resolution endorsing the request for CCSF funding as a required condition of the grant program. Financial Implications: Especially suited to the Pickering Heritage & Community Centre project, the CCSF invests in capital projects to improve physical conditions for professional arts and heritage related collaboration, creation, presentation, preservation, and exhibition; and increased and improved access for Canadians to arts and culture. Eligible costs include capital construction that will directly support arts, heritc1ge and culture. Construction related to parking lots, landscaping and office/administration are not eligible for funding. In order to consider the full scope of eligible project costs, several capital and current approved expenditures have been included in the full project budget for a total eligible project cost of $18,600,378. Eligible and ineligible project costs are detailed below.
cs 20-19 Subject: Canada Cultural Spaces Fund Description -Account No. Pickering Heritage & 5744.1806.6230 Community Centre (Design) Pickering Heritage & 5719.1901.6500 Community Centre (Construction) Schoolhouse 57 44.1903.6500 Relocation (move) Schoolhouse 57 44.1904.6500 Relocation -Foundation · Harvey House. 57 44.1905.6500 Relocation (move) Harvey House -57 44.1906.6500 Foundation Harvey House 57 44.1907 .6230 (Design) Site Security 5744.1701.6500 lmprbvements Archives and Library 5800.1902.6500 · Space (Construction) Museum Land 57 44.1801.6265 Purchase Budget CCSF Eligible Amount $1,507,579 $490,240 $14,915,675 $13,378,675 r $75,000 . $75,000 $75,000 $75,000. $75,000 $75,000 $75,000 $75,000 $30,000 $30,000 $50,000 $50,000 $3,968,292 $3,571,463 $150,000 $150,000 April 23, 2019 Page 2 Notes 100% eligible for work not completed.· Construction Administration, contingency, plus testing and inspection Exclude landscaping ($276k), parking lots ($431 k), gift. shop ($30k), and admin areas ($800k) 100% eligible 100% eligible 100% eligible 100% eligible 100% eligible 100% eligible 90% eligible (excludes admin area) 100% eligible 66
cs 20-19 Subject: Canada Cultural Spaces Fund Pickering Heritage & 5719.2011.6173 $450,000 Community Centre (FF&E) Archives and Library 5800.2005.6173 $300,000 Space (FF&E) Total: $21,671,546 $350,000 $280,000 $18,600,378 April 23, 2019 Page 3 Exclude office equipment, furniture and computers for admin area and systems Exclude office equipment, furniture and computers for admin area and systems Funding Request: .· $9,300,189 As such, the City's application to the CCSF requests a Federal Government contribution of $9,300, 189 toward the Pickering Heritage & Community Centre project. Discussion: The Pickering Heritage & Community Centre project will meet several objectives to improve the City's facilities and services. This project will replace the aging infrastructure of the Pickering Museum Village administrative building and the Greenwood Community Centre. Both of these existing facilities are at the end of their useful life and would require significant investment to remain operational. The Pickering Heritage & Community Centre will provide adequate collections storage for the Museum's artifact collection, the City's archival collection and the Library's material culture and archival collections. Collection assessments have identified the need for a minimum of 6,500 linear feet of climate-controlled storage space to adequately house the City's 3 unique, at-· risk collections. This project will increase the capacity of the Pickering Museum Village to offer programs, services and adequate amenities in a year-round operation. The Pickering Heritage & Community Centre has the potential to increase the museum's annual attendance by increasing facility capacity and extending operational hours; offering programs and services to the residents of Pickering · including, including a growing population in North Pickeril')g. The Pickering Heritage & Community Centre project is subject to receiving funding from a senior government grant funding program. As such, City staff will prepare an application to the CCSF requesting funding of $9,300,189 toward the Pickering Heritage & Community Centre project at the Pickering Museum Village. The purpose of this report is to receive a Council resolution endorsing the request for CCSF funding as a required condition of the grant program. 67
cs 20-19 Subject: Canada Cultural Spaces Fund Attachments: 1. Canada Cultural Spaces Fund General Application Form 2. Canada Cultural Spaces Fund Application Budget Prepared By: Approved/Endorsed By: Lau,2{ Marisa Carpino April 23, 2019 Page 4 Supervisor, Museum Services Director, Community Services :me Tony Prevedel, P.Eng. Chief Administrative Officer 68
69 ATTACHMENT#_l TO REPORT# C£ ::20. -Jc:1 l•I Canadian Heritage IMPORTANT Patrimoine canadien Canada Cultural Spaces Fund General Application Form • Complete parts A through G, sign and date section G. • The original form, with signature, as well as all the required documents can be sent by mail or email. • Please read through the entire application prior to completing. Part A -Applicant Information Incorporated Name (required) Corporation of the City of Pickering Usual Name (if applicable) City of Pickering Previous Name of Organization (if applicable) Scope of Organization's Activities (required) 0 Local @Municipal Legal Status (required) Incorporated? Q Provincial/Territorial QRegional Q National FOR OFFICE USE ONLY Protected A when completed Q International · @ Yes • Q Provincial/Territ~rial Q Federal • Registration Number 108078593 --------------Date of Registration (YYYY-MM-DD) 2000-01-01 ----------QNo • Registered with Canada Revenue Agency as a charitable organization? (required) @ Yes • Registration Number Deemed by Income Tax Act QNo Part B -Applicant Contact Information Name of contact for official correspondence (required) Marisa Carpino Salutation (required) 0 Mr. @ Mrs. Q Ms. Q Other (specify) Title (required) Director, Community Services Organization's Address Street Address (required) One the Esplanade FCEC-CCSF _OOF02_20180320-eng Page 1 of 19 Date of Registration (YYYY-MM-DD) C dl+B ana a.
l+I Canadian Heritage City (required) Pickering Patrimoine canadien Province/Territory (required) Ontario Postal Code (required) L 1V6K7 Telephone (required) Extension (if applicable) Fax (if applicable) (9Q5) 420-4660 2025 Other Telephone (if applicable) Extension (if appli<:able) E-mail Address (required) mcarpino@pickering.ca Web Site (if applicable) pickering.ca In which official language do you wish to communicate? (required) @ English 0 French Organization's Mailing Address (if different) Street Address (if applicable) City (if applicable) Province/Territory (if applicable) Postal Code (if applicable) Part C -Project Information 1. Project Title (required) Pickering Heritage & Community Centre 2. Type of project (required) @ Construction/Renovation. 0 Specialized Equipment 0 Feasibility Study 3. Cost Total Project Cost (required) Amount Requested (required) Percentage {%) (required) $21,671,546.00 $9,300,189.00 43% 4. Project L~ad Name (required) Laura Gibbs Salutation (required) QMr. @Mrs. 0 Ms. 0 Other (specify) Title (required) Supervisor, M~seum Services Email Address (required) Telephone (required) lgibbs@pickering.ca (905) 420-4660 5. Fiscal Year of Organization (YYYY-MM-DD)(required) 6. Period C9vered In This Application (YYYY-MM-DD)(Project)(required) From: 2019-01-01 To: 2019-12-31 7. Main Artistic Discipline (required) Q Dance O Music O Visual Arts O Media Arts O Theatre O Circus Q NIA FCEC-CCSF_OOF02_20180320-eng From: 2020-04-01 To: 2022-03-31 0 Humour 0 Other (specify) Page 2 of 19 i @ Multidisciplinary (more than one disdpline) Canada 70
71 l+I Canadian Heritage Patrimoine canadien Main Heritage Specialization (required) Q Archives Q Multidisciplinary (more than one discipline) @ Heritage centre/site O Museum Q Art Gallery 8. Main Sector of Activity (required) 0 Creation 0 Production O Exhibition 0 Presentation Q Other (specify) Q N/A @ Preservation 9. Is your facility or site designated a Historic Place? If yes, by which government? (required) QYes • @No Q Training 10. Does the project meet the provincial and local fire and safety by-laws? (required) @ Yes QNo 11. Provide a brief summary of the proposed project. Maximum 200 words. (required) The description may be used in public reporting if you receive funding. 0 Creative Hub The Pickering Heritage & Community Centre (PHCC) will make possible four key community functions: Commemorate, Celebrate, Conserve and Create. We will commemorate the past by providing opportunities for the community to research Pickering's past in the Library's Heritage Resource Room with greater access to archival, artifact, and resource materials than ever before. In the theatre and adjacent rental spaces indoors and out, we will celebrate history, heritage, arts and culture, together with partners and community through cultural festivais, heritage programs and arts-based events. We will conserve our collections in dedicated storageJacilities that provide opportunities to engage with artifacts and archives through permanent and temporary exhibits. The PHCC will be a place to create and discover Pickering's past and present, where the community can explore our histories and shared stories together through new, dynamic programming, co-curation of exhibits and installations in the gallery, or performances of music, dance and drama on stage. I Located at the gateway to the Pickering Museum Village, the PHCC will serve as a beacon and entranceway to the heritage village while offering opportunities for the museum to innovate with the community, expand to new and larger audiences, and to build resiliency into the museum. FCEC-CCSF_OOF02_20180320-eng Page 3 of 19
l•I Canadian Heritage Patrimoine canadien Part D -All Applicants Please answer all the applicable questions to a maximum of six (6) pages. 12. What is your organization's mandate? Describe how the organization supports, or intends to support, professional artistic, creative and/or heritage practices, which could include Indigenous cultural practices. (required) The City of Pickering's vision, as outlined in the Cultural Strategic Plan {2014), is to collaborate with the community to celebrate our cultural diversity, heritage and the arts; to sustain our natural environment; to foster a creative economy; and to strengthen our vibrant neighbourhoods. Within that City~wide mandate, the Pickering Museum Village aims to be a cultural hub where people come together to learn, share stories, and build relationships through progressive, fun, and vibrant experiences. Pickering Museum Village will ignite imaginations through a living history museum that fosters a connection to Pickering by collecting, preserving, and interpreting artifacts and soda! culture. The Pickering Heritage & Community Centre will house the City's archives, museum collection and Local History Collection. The approximately 4,075 square feet of climate-controlled storage spaces in the Pickering Heritage & Community Centre will house the museum's existing 5,000 artifacts from the heritage collection (Museum Storage Report, 2016; 2017). It will relocate the majority of the collection from high-risk storage areas that include the attics of our heritage buildings which lack temperature or humidity controls, and have a high risk of interference by pests. The facility will also meet the needs of the Pickering Public Library's history collection of 1,700 linear feet of storage (TCI Report, 2016). The.City's archives require 3,050 linear feet of storage (TCI Report, 2016), which will also be accommodated in the shared collections storage spaces. The safeguarding and long-term storage solution that will be built into the PHCC will provide crucial care and added longevity to the City's material culture and heritage. Storage spaces will also include quarantine facilities, a processing workroom and offices for collections staff to adequately care for and manage collections. The PHCC will provide theatre space for performing arts, theatre and community use. Community theatre groups such as Backwoods Players and Young Singers will utilize the space to stage plays, performances and recitals. The theatre also provides event and function space that can be rented out. Rentals of the theatre and adjacent spaces play a crucial role in the operational model of the PHCC with an expected revenue of $100,000 annually (Operations.Plan 2020 -2024). The PHCC will provide exhibition space to showcase museum exhibits, artist's works, and community curated exhibits. The 1,500 square feet of temporary exhibit gallery space and approximately 2,580 square feet of permanent exhibit gallery space will provide the Pickering Museum Village and com in unity an unprecedented opportunity to feature stories, artworks and artifacts to visitors in a professional and acc;essible format. Curatorial staff from the museum plan to work with First Nations partners to exhibit part of the museum's First Nations collection in the permanent gallery. The temporary gallery can also accommodate travelling exhibits from other institutions and community led or curated exhibits. The combined 4,080 square feet of y'ear-round exhibit space will transform the museum and community's ability to professionally display, share and interpret artifacts, artworks and Pickering's stories. The PHCC will provide space for learning, teaching and experiencing heritage, history, arts and culture. The new facility will include a program room that can be used to offer year-round museum education programs to school groups by Museum Interpreters, and arts and culture programs led by artists and artisans to the public. The PHCC will also include volunteer areas to accommodate the activities of some of the Pickering Museum Village's 250 volunteers. Reproduction period costume making, costume storage and volunteer workrooms will be included in the building. While costumes support the living history function of the museum, these spaces will also be available for public programming in costume making, fashion design and skills-based workshops like sewing, spinning and weaving. It will be a space for learning as well as for large-scale project work. Last, the Pickering Heritage & Community Centre will serve as a beacon and gateway into the Heritage Village. The design of the building is intended to celebrate Pickering's dynamic culture, commemorate Pickering's past and foster opportunities for the community to create their own interpretation or expression of the past. The PHCC will provide more than extended operating hours and year-roun'd operation for the museum; it will also provide l')eW opportunities for the community to engage with our shared material culture. FCEC-CCSF _OOF02_20180320-eng Page4of19 Canada 72
l•I Canadian Heritage Patrimoine canadien 73 13. A. Describe the capital project you wish to undertake. (Please summarize the construction work and/or renovation· to be carried out and/or the major categories of specialized equipment to be acquired or the objectives of the feasibility study to be carried out). (required) The City of Pickering will construct the Pickering Heritage & Community Centre on the upper site of the Pickering Museum Village. The building is planned as a 40,000 square foot new build, plus unfinished basement, and will replace the current administrative building that is at the end of its useful life. The Pickering Museum Village will remain operational during construction. In order to achieve this, administrative staff will be moved into temporary trailers during construction. Additionally, two heritage buildings are currently located within the planned construction zone for the PHCC. The Puterbaugh Schoolhouse (c. 1830) and the Harvey House (c. 1919-1929) will be. moved south of the PHCC to their permanent locations, with full basements allowing the buildings to be heated_ and accessed by the public year-~ound through museum programming or services. Originally this project was planned to be designed and constructed in two phases. In 2018, Council approved consulting fees for the second. phase. The design has since developed to create a more unified concept that can no longer be constructed in separate phases. A single phase will reduce overall costs, reduce operational interruption to the museum by shortening construction time, and will include a single tender and project management approach. Detailed design drawings and a cash flow are included in the appendix. 13.B. Describe the history of your project: How was the need identified? Were there community and/or professional consultations done? (required) · The Pickering Museum Village 2011 Strategic Plan identified a Visitor's Service Centre with performing, exhibit, event, collections storage and office space as a priority. The 2011 Museum Strategic Plan was approved by Senior Management and Council. The Toronto and Region Conservation's Greenwood Conservation Master Plan (November 2012), recommended a feasibility study to investigate the relocation of Pickering Museum Village's historic buildings, construction of a new museum visitor's centre and installation of additional parking lots to service the visitor's centre on TRCA lands, in partnership with the City of Pickering. Since 2012, the Pickering Museum VillageAdvisory Committee has been discussing plans for a 'Visitor's Centre'. Supported by the Pickering Museum Village Foundation, and strongly supported by members of the Advisory Committee, the Visitor's Centre project has evolved into the PHCC project from initial and ongoing discussions by the Advisory Committee. In 2014, the City of Pickering formed a working group of staff to identify program needs for the Pickering Heritage & Community Centre. Outputs from this working group formed key information the building design and planning. On June 9, 2014, Council approved the City of Pickering Cultural Strategic Plan (CS 02-14). Action item 4.2.4.2. recommended that Pickering establish a Visitor's Centre at Pickering Museum Village. The Pickering Public Library completed the Pickering Local History Strategic Plan on June 15, 2016. The plan includes . recommendations to create partnerships between the Pickering Museum Village, the City Archives and the Public Library History Collection for the purpose of storing collections and aligning collecting practices. In 2018, City Council approved the Pickering Museum Village strategic plan that identified the Pickering Heritage & Community Centre as a strategic priority. On June 18, 2018, Council approved that proposal No. RFP-6-2018, submitted by Hariri Pontarini Architects, at the value of $743,675.60 (HST included) be accepted. The total gross project cost for design work for.the Pickering Heritage & Community Centre was approved at $852,871.00 (CS 19-18). Following approval from City Council (June, 2018), a working group was formed comprised of staff from Pickering Museum Village, Pickering Public Library, Facilities and Capital Projects, and Hariri Pontarini. The working group meets monthly to advise on design plans and building requirements. On December 10, 2019, Council approved report CS 34-18 to increase the scope of work awarded to Hariri Pontarini Architects by $660,654.50, for a total design cost of $1,404,330 to complete all work associated with the second phase of the project. From November to December 2018, The City of Pickering held stakeholder consultations with the Museum Advisory Committee, Shuttlebug Weavers, Pickering Library Board, Museum Volunteers, City of Pickering Accessibility Advisory Committee, Museum Staff, Pickering Museum Village Foundation, Greenwood Recreation Association, City of Pickering Senior Management, and City Council. · · On January 21, 2019 the City of Pickering held a community consultation at Greenwood Community Centre. There were approximately 75 members of the community in attendance. FCEC-CCSF_OOF02_20180320-eng Page 5 of 19
l•I Canadian Heritage Patrimoine canadien On January 22, 2019 the City ot Pickering held a community consultation at George Ashe Community Centre. There were approximately 25 members of the community in attendance. The City of Pickering made a public survey available about the project to gather input from the community. The survey generated 182 responses (December 2018 -February 2019). The City of Pickering also established a project webpage that will be updated as the project progresses. The Community Consultation Plan and results of the survey are included in the appendix. The City also posted links to the survey and community consultations through social media and received 180 likes, 29 comments and 50 shares (January, 2019). On April 8, 2019 the City of Pickering held a Community Workshop with community members who expressed their interest in participating in a design workshop. Approximately 100 members of the community received invitations to participate. 13. C. Describe the project implementation plan, the work accomplished to date, and the rationale _behind your detailed project timeline. (required) The preliminary design work for the PHCC began in 2018 and developed a building design that was used in community consultation in late 2018, early 2019. Formal community consultation has concluded, however, stakeholder consultation related to future use and operations will continue throughout construction. The design concept and project budget has been approved by City Council (;2019 capital budget). The project is planned to be completed in one phase, starting in April 2020, to be substantially completed by December 2021, and open to the public by April 2022. The project timeline is based on a number of factors. First, two heritage buildings will need to be relocated on the upper site in order to build the PHCC in its planned location. Those buildings will need to be moved before primary construction of the PHCC begins. Construction of the building is planned to take place during favorable . seasonal periods so that foundations are not being laid in winter, when the ground is frozen. The general timeline of the project is based on other recent major capital construction undertaken by the City of Pickering and supported by recommendations from project consultants. 13. D. Describe any anticipated and confirmed sources of funding for your project. (required) The Pickering Heritage & Community Centre was included in the Council approved 2019 Capital Budget, at a value of $21,671,546. The project is subject to receiving matching funding toward the project cost. City Council has approved $12,371,357 in funding from DC Charges and City-issued debt toward this project. 14. A. Who is your current audience or clientele (demographics and size)? Where applicable, include information about underserved communities and groups such as official-language minority communities, Indigenous communities, ethnocultural communities and youth. (required) · -Pickering Museum Village (PMV) has been operated by the City of Pickering as a rural living history site since 1977. In 2018, PMV welcomed 12,000 visitors to the site, including 10,000 school children. Over the past decade, PMV visitation has remained consistent, between 10,000 -12,500 visitors per year. Visitor demographics are detailed in the Visitor Research Program included in the appendix. In 2019, Pickering Museum Village is positioning for growth, expansion and innovation. The communities around PMV are currently undergoing rapid development, with the new Seaton Development expected to grow Pickering's population from 94,000 to 190,000 by 2031. Seaton's quickly growing suburban communities are located adjacent to the museum, altering PMV's location from rural to urban in the next five years. Juxtaposed to the rapid urban development, the sustainability of living history rnuseums is in decline with visitor numbers steadily falling across Canada and the United States (Master Site Plan, 2019). Museum Staff engaged Lord Cultural Resources in 2018 to help identify strategies to diversify operations and build sustainable practices irito the museum's approach to ensure that PMV remains relevant, vibrant and resilient. As a result of the recommendations made b'y Lord Cultural Resources (Master Site Plan, 2019), the museum plans to expand functionally beyond the living history village into a more interdisciplinary model (exhibit gallery, rental spaces, creative community partnerships), and extend the operating season and day to a year-round operation and 12-hour day. The museum will also embark on new, innovative programming in arts, culture, leisure and heritage that take advantage of.the core functionality that will be built into the PHCC. Given the extended operating hours, year-round operation and enhanced diversity of programming and opportunities at the FCEC-CCSF_OOF02_20180320-eng Page 6 of 19 Canada 74
l•I Canadian Heritage Patrimoine canadien IPHCC, we expect to double our current attendance to 24,000 by 2024 (~utlined in Operational Plan, appendix) .. 14. B, For the last completed year of programming, please indicate the number of presentation/exhibition activities that you organized, as well as the audience/visitor attendance numbers for your spaces. Indicate which activities were professional in nature. (required) The museum attracts about 12,000 visitors each year, with school groups comprising the significant portion of our demographics (10,000 visitors). Building on the recommendations of Lord Cultural Resources (Master Site Plan, 2019), the museum plans to diversify programming to reach new audiences. Strengthening internal partnerships with Culture and Recreation teams in the City of Pickering will establish more interdisciplinary programs at the museum like new children's camps, paint night, learn to sew, woodcarving, costume making, tai chi, yoga and after school youth programs. Arts and Culture programs are run by artists, cultural professionals and paid instructors. Since the museum plans to indude these types of programs as our core programming, we have included a segment of City of Pickering Culture programming in our reported figures. The museum plans to continue to build on the dynamic heritage-based programming we already offer. 2018 Programming Summary Education Program Museum -Professional led program -10,000 children. Special Events Museum -Professional led programs -1,750 visitors Public Programs Museum -Volunteer led -250 participants Museum Exhibit in community-Museum Professional -20,000 views Experience Art Exhibit, City Hall -Culture & Rec -Professional led exhibit, 1000 views Community exhibits, City Hall -Culture & Rec Community led -5,000 views Teen Art and Talent Show, Culture & Rec Community led -100 visitors Arts & Culture Camps -Culture & Rec Seasonal staff led -2,000 children Arts & culture public programs -C::ulture & Rec Professional led -estimated 3,000 participants Event -ArtFest-Culture & Rec Professional led -1,250 Event -Summer Concerts -Culture & Rec Professional led -3,894 A breakdown of culture and recreation public programs is included in the appendix. 15. Describe your management and organizational structure. Please include reference to your Board of Directors, management and staff. (required) The Pickering Heritage & Community Centre will be municipally owned and operated. The Centre will combine three separate functional areas into one facility: the Pickering Museum Village, the Pickering Public Library and City Archives. City Council is the governing body that oversees all three functional areas; however, each area has a distinct management structure and reporting lines. The PHCC will be managed primarily by Museum Staff, with support from Cultural Services and Recreation Staff all of whom report to the Director, Community Services. Organizational charts are included in the appendix. For National Arts Training Institutions: 16. Describe your application/audition process for the professional training program. Please cover topics such as: What are the basic requirements for admission to your program? How are students made aware of your application/audition process (website, emails, social media, flyers, advertisements in other schools, etc.)? Are the students' applications/auditions judged by a panel of experts in the discipline? How many students usually apply and how many do you usually accept? (required) I FCEC-CCSF _00F02_20180320-eng Page 7 of 19 Canada 75
l•I Canadian Heritage Patrimoine canadien For Proponents of Creative Hub Projects: 17: A. Describe the governance and operations model for your creative hub. Examples of models include COOP, not-for-profit -for-profit partnerships, third party property management, one lead organization, etc. Explain how you determined which model would work best for your creative hub, including any research or consultations undertaken. (required) 17. B. Describe how you have or will select the tenants and users for your creative hub. These tenants and users should come from·various arts, heritage and/or creative sectors, and can include various business models such as not-for-profit, for-profit and self-employed creative workers. Please provide a list of your confirmed tenants and users and a list of your anticipated tenants and users. (required) 17. C. Describe how you will provide tenants and users with affordable shared space, equipment and amenities. The elements of this response should include pricing and leasing models. (required) 17. D. Describe how you will provide tenants and users with opportunities for collaboration and/or professional development. The elements of this response could include a description of the physical design of your space, types of activities planned and human resources dedicated to animating the hub. (required) 17. E. Describe how your creative hub will provide space and programming that is accessible to the public. (required) Please describe your previous programming activity. (if applicable) FCEC-CCSF _OOF02_20180320-eng Page 8 of 19 Canada 76
l•I Canadian Heritage Patrimoine canadien Checklist of documents to include "For all applicants": cgJ Completed General Application Form Parts A-B°C-D-E+G including signature by Board Chair or other authorized individual · (as per documented delegated signing authority). cgJ Answers to questions 1 to 15 (and 16 or 17 if applicable). cgJ Completed and balanced Budget Form (additional budget support materials may be requested). cgJ Financial Report or audited financial statements for the last two (2) years. cgJ Resolution or other documentation approving the present request for funding and identifying the authorized signing authority for the application. The Program may request additional information not listed above, such as: cgJ Proof in writing of any confirmed project funding; cgJ Organizational chart and list of Board or Council Members, etc. New Applicant Only: D Proof of incorporation or registration For National Arts Training Institutions: D A copy of the professional program's training curriculum and training. schedule. Other program literature provided to staff and/or students can also be provided. D A chart listing the current place of employment of graduates from the professional training program in the last two calendar years. D An up-to-date curriculum vitae for each of the leading artistic and teaching staff of the professional training program. D A chart detailing the awards and achievements received in the last 2 calendar years by the artistic and teaching staff, the students and graduates of the professional training program (e.g., awards, distinctions, grants, major roles, publications). For Proponents of Creative Hub Projects: D Organizations with less than 2 years of experience in the development of creative hubs may be asked to demonstrate their . level of preparedness by submitting additional planning documents such as feasibility studies, construction plans, operating and/or business plans, regardless of the requested contribution. For funding requests over $250,000 include: cgJ Quarterly Cash Flow forecast for the duration of the project. If you are applying for construction or renovation, please go to Question 18 If you are applying for specialized equipment, please go to Question 19 If you are applying for a feasibility study, please go to Question 20 I FCEC-CCSF_OOF02_20180320-eng Page 9 of 19 Canada 77
l•I Canadian Heritage Patrimoine canadien Part E -Component: Construction or Renovation Provide concise and relevant information to all applicable questions to a maximum of seven (7) pages. (May include specialized equipment purchase) 18. A. How will the project improve physical conditions for collaboration, artistic creation, production and/or presentation, or for the exhibition and preservation of heritage collections? Consider the impact on audiences, artists, creators, exhibitors, heritage practitioners, staff and other users. If applicable, please indicate the number of presentation/exhibition/professional . development activities that you will be organizing, as well as the audience/visitor attendance numbers for the three years following the realization of your project. (required) Pickering Museum Village has excelled in collaboration in the past. Our 250 volunteers work in thematic teams and collaborate to deliver interdisciplinary programs and events. Our staff work with community partners, artists and other cultural professionals to launch events, exhibits and unique heritage programs at the museum. The Pickering Heritage & Community Centre will build in a core functionality for collaboration, co-curation and creativity by providing year-round spaces that will be used to enhance and expand what collaborative practices already exist at the museum. The PHCC will increase internal collaboration within the City of Pickering's Community Services teams to create, facilitate and establish new, dynamic programming at the museum. This project will create new, formal partnerships with the Pickering Public Library and City of Pickering Clerks department, as their collection material will be accessed in the Heritage Reading Room and stored in the collections storage spaces. This collaboration will also significantly enhance the City's ability to preserve dur material heritage and ardiival collections through the sharing of best practices, and linking of thematic materials. The exhibit gallery space in the new PHCC will provide opportunities for community and artist-curated exhibits that have never before been featured at the museum. Paired with the permanent exhibit galleries, the temporary exhibit gallery space provides opportunities for City staff and arts associations, community groups, artists and practitioners to display a more diverse range of exhibits in the galle(y. We expect the exhibit gallery to attract 800 unique visitors by 2024 through higher quality museum exhibits; partner-led exhibits, community co-curated exhibits, complimentary exhibit launch events and community programming. The PHCC will create significantly more opportunities for artistic creation and production. Community Services teams and partner organizations will offer arts-based programs include painting, drawing, writing, sewing and textile design, and other heritage and arts-based, practices. Apart from programs, the PHCC will also provide opportunities for artists, curators and community groups to _exhibit their art, heritage crafts, or exhibits in the gallery space. The new facility will also allow partner organizations or groups to better host their own events, festivals and programs on site at th_e museum. Based on input from the com.munity consultations there is significant demand for exhibit/gallery space, and spaces for performing arts. By making these spaces available and accessible to the community, the PHCC will increase capacity in the arts, culture and heritage sectors in Pickering. The PHCC theatre space, with adjoining kitchen and reception areas provides, for the first time, per~ormance space at the museum. Performances in dance, drama, music, and other disciplines will be featured on site at the museum. We project that 10,580 new visitors/users will come to the museum by 2024 due to the enhanced functionality of the site, diversity of programming_ and opportunity to create unique experiences and events on site. As a result of the PHCC, we expect to double our attendance by 2024. A detailed table with expected audience growth is included in the Operating Plan. 18. B. How will the equipment or project improve the level of safety of the facility (i.e. alarm system, fire system), environmental or conservation controls? (if applicable) The Pickering Heritage & Community Centre will significantly improve the environmental and conservation controls for the museum, library and archival collections. The use of high-density mobile shelving and custom storage units in collections storage will allow all artifact collections to be housed on site, at the museum. The collections shelving design provides for fire suppression and ease of access. The design of the collections storage spaces provides for climate control, and improved security FCEC-CCSF_OOF02_20180320-eng Page 10 of 19 C dl+I . ana a 78
l•I Canadian Heritage Patrimoine canadien lteatures, as collections storage will only be accessible by key card. Adjacent to artifact and archival storage is a designated quarantine room. Currently neither the museum nor the archives have a designated quarantine/treatment area for infested collections. The quarantine room would contain a biological safety cabinet, ventilated to the outside that allows staff to safely work with materials contaminated with biohazards such as mold, insect frass and rodent feces. These materials are present in the PMV artifact collection and mold is present in the Local History Room Collection. Currently, these materials are being sealed to be dealt with at a later date. The use of the quarantine room would prevent mold and insect infestations in the collection and protect staff and guests from contaminated materials. 79 Improvements to safety include a building designed to meet current building code standards. A structural engineering report, prepared by Barry Bryan Associates (2016) confirms that the museum's administration building does not comply with building code and has identified safety risks. Key items were immediately repaired, but the report highlighted that the building is beyond capacity and serviceable life. The Pickering Heritage and Community Centre will include cameras, fire and security alarms·and remote monitoring to ensure the safety of guests staff, and property. The PHCC will include internal key card access and master keys, designating public and private zones of the building. While key card access is standard in City of Pickering facilities, i~ has not been implemented at the museum. Last, the PHCC project will include improvements to site boundary fencing, including better traffic control through the site to the adjacent TRCA Conservation area. Parking lot lighting and clear signage will also improve the overall safety of the site for all users. 18. C. How '-'.Viii the project employ sustainable building practices? (if applicable) The City of Pickering is committed to sustainable practices, guided by Sustainability Pickering and the Corporate Energy Management Plan (2014-2019). The project Architects have also taken into consideration the forested environment, watershed and conservation areas that c;omprise the immediate setting for the Pickering Heritage & Community Centre in their plans to create a sustainable and environmentally responsible building. Sustainable building practices wil_l be achieved thro,ugh material selection for building design. We.will encourage sourcing of local materials through specification and procurement. We will encourage re-use and recycling of waste materials generated by construction. We will source durable material and finish selections, including high post-consumer content wherever practical. We will install LED lighting using power over-Ethernet cabling. Water management practices including low-flow automatic plumbing fixtures throughout the building will control water use. Water management on site will include use of gray water, rainwater harvesting, and drought-resistant landscaping. The building will include a built-in capacity for climate change resiliency by exceeding current ASH RAE performance standards in HVAC and envelope design. Building assemblies will be designed to maximize energy conservation and efficiency. The building will encourage sustainable practices and use with the provision of bicycle racks. Public drinking fountains with animal bowls will support active living and connections to trails on adjacent lands owned by the Toronto and Region Conservation Authority (the site is traversed by the Trans-Canada trail). Finally, the roof will be designed to accommodate solar panels in the future. Preventative maintenance will be used to maximize internal systems and building longevity. 18. D. How will the project allow your organization, or other organizations utilizing the facility, to better reach or serve audiences? This can include access for persons with a disability and increases in facility seating or visitor capacity. (required) First, the Pickering Heritage & Community Centre will significantly increase the museum's visitor capacity. The site is currently limited by 90% unheated heritage buildings that serve as public areas in the heritage village. The PHCC will increase on-site capacity in several ways. The Pickering Museum Village closes from mid-December to mid-April due to unheated heritage buildings, and poor site conditions in winter months. The Pickering Heritage & Community Centre will transform operations at the museum into a year-round museum. The new facility will also extend open hours from 9 a.m. to 9 p.m., significantly increasing opportunities to provide programs, services and facility use to users. This project will require that two heritage buildings be relocated on the upper site. In order to support a year-round operation, these heritage buildings will be heated, lit and made accessible in winter months for the first time ever. The impact of extending the operating season can include new FCEC-CCSF_OOF02_20180320-eng Page 11 of 19 C dHB ana a.
l+I Canadian Heritage Patrimoine canadien winter and evening programs in these heritage buildings. The PHCC will also improve the site's capacity in septic load and water use with a new septic system and well, increasing the site's total visitor capacity for larger scale events and festivals. Additional indoor spaces increases the museum's ability to offer more programming at one time, increasing the overall per hour capacity from 150 to 300 people. Second, the Pickering Heritage & Community Centre will improve accessibility to the museum. Currently the museum is mainly accessed by an unpaved path with a steep grade. Access to many of the heritage buildings, or the second floor of heritage buildings, is only available via stairs. The Pickering Heritage & Community Centre design includes accessible entryways, washrooms and reception counters. In consultation with the Pickering Accessibility Committee, the building will provide users better access to exhibits, programs and events at the museum. Third, the PHCC will improve functionality to users. Designed in close consultation with staff and user groups, the PHCC will improve the city's ability to offer a dynamic and diverse range of experiences. The inclusion of a modern kitchen that can support the theatre space or other programming spaces in the building will allow the museum to offer more food services or food-based programming on site. In addition, the theatre space will serve as both a performing arts space and rental/event space. The performing arts function will allow theatre groups to rehearse on site and perform in adequate indoor space instead of relying on weather conditions to perform outdoors during events and programs. The rental space will significantly increase the number of weddings the museum can facilitate on site, as the museum can only host indoor receptions of about 50 people presently, during fair-weather months and daylight hours. The PHCC theatre space will increase capacity to over 200 people at once. Functionality will improve with adequate storage space for programs, events and functions in the basement and planned storage areas. 18. E. How will the project improve the quality and diversity of the professional arts or heritage programming carried out at your facility, now and in the future? This can include more complex or sophisticated programming, a greater diversity of disdplines presented, a wider variety of programming, or the potential for an increased range of presenters/exhibitors to use your facility. (if applicable) Pickering Museum Village will continue to program living history tours, programs and experiences in the heritage village on the lower site from May to early December. The Pickering Heritage & Community Centre (PHCC) will allow us to significantly expand on existing successful education programs, public programs, theatrical performances and arts and culture prpgrams in a more reliable; safe, comfortable and year-round facility. The Operations Plan outlines the types of programs and expected_ participation that will be established at the PHCC. Some of the areas that will result in significant improvement for the museum include exhibitions, programs/events and rentals. Exhibitions will evolve from a 1,000 square foot temporary exhibit space in the front entry-way of our museum administration building .to a 15,000 square foot custom-built exhibit gallery with climate controls, appropriate security, lighting and improved display methods. The new gallery space will allow us to borrow items from partner intuitions to include a wider array of artifacts in the display. The museum has featured exhibits about artist Ebeneezer Birrell (2014) and Tom Thompson (2017); however, could not display their artworks due to space and security restrictions and lack of climate control. Museum staff have demonstrated the quality and potential of exhibits that can be mounted in the new facility. Through the Looking Glass, featured at the Pickering Town Centre, demonstrated the high quality of exhibit the museum team can achieve in a more adequate gallery space (Exhibit Report, 2019). The PHCC will also offer quite substantial permanent exhibit space in the foyer and hallway areas. This type of display is not currently available at the museum and will provide opportunities to display artifact_s that have been in storage for over 30 years. Museum staff plan to work with First Nations partners to include an exhibit about First Nations peoples history in the permanent gallery. This would be the first of its kind at the museum. Further, community curated exhibits in the gallery space will increase diversity in theme, medium, approach, history, visitation, and can be multi-disciplinary in approach. · Museum programs in the heritage village currently draw the majority of our annual visitors to the museum. The PHCC will significantly increase the museum's usable indoor, year-round programming spac~, increasing our overall hourly visitor capacity from 150 in the summer and fall months in the heritage village to 300 people including the PHCC; and increasing from about 1 O people from December -April in the heritage village to 150 including PHCC. The daily operating hours will increase from our typical 10:00 a.m. -4:30 p.m. Wednesday to Sunday in the heritage Village (July to August); to 9 a.m. - 9 p.m. Monday to Sunday including PHCC. FCEC-ccs·F _00F02_20180320-eng Page 12 of 19 Canada 80
81 l•I Canadian Heritage Patrimoine canadien The PHCC includes new spaces tor theatrical, dance and music pertormances with a stage and theatre, increasing the range ot disciplines included at the museum. It will include dedicated program room space along with amenities like washrooms, cloak room and a gift shop/ snack bar to purchase refreshments and souvenirs. We expect the PHCC to diversify programming through community partners and from Culture & Recreation Community Services teams. Last, the PHCC will transform the museum's rental horizons. Rentals make up a significant portion of earned revenue for the museum, which is critical in developing a sustainable and resilient operational model for the museum. The PHCC will significantly increase the quality of our rentals with viable indoor theatre/events space made available for the first time ever. The theatre/event space will be serviced by an adjacent catering-quality kitchen allowing us to offer fully catered events and rentals for the first time. While the heritage village does have an operational kitchen on the lower site, it has limitations in servicing settings of more than 25 people at one time, ·and is only connected to the Redman House. Servicing to more than one heritage room requires that furniture, food and set up, be walked outdoors from the Redman House to other spaces. The theatre/event space will be available year-round, not just in our peak summer season, providing more opportunity to book . rentals into the space on our shoulder or low seasons. 18. F. How will this project benefit other professionals from a range of arts or heritage sectors and creative disciplines? (required) Firstly, this project will benefit current staff from the museum, t_he library and arc;hives in providing adequate workspace, storage and programmable spaces. The PHCC will allow existing staff teams an opportunity to create new programs based on an existing professional skill set. The Museum Interpreter team includes singer/songwriters, a sculptor, a painter, a theatre director, actors, dancers, storytellers, and historians. The museum's direction into more interdisciplinary programming will allow these cultural professionals an opport_unity to develop dynamic new programs in these areas. The museum also plans to hire Museum Interpreters that identify as First Nations to develop First ~ations exhibits and programs. This is a new opportunity for · the City to develop this type of content. Planning to double arts, heritage and culture programs at the museum will lead to an estimated 20 new part time, term contracts to facilitate programs at the museum by arts, culture and heritage professionals. The new building will also provide an opportunity for artists to have their work featured as public art, through the City's submission and juried process. Similarly, artists, curators, and cultural professionals will also have an opportunity to submit a proposal to curate an exhibit at the museum in the professional-grade gallery space. Last, the Local History Collection will be accessible to heritage professionals and academic historians to conduct in-depth historical research into Pickering's past and access City collections. 18. G. Who will manage the project? Describe the role of members from your organization and indicate how professionals such as architects, engineers or consultants, will contribute to the success of the project. (required) The project will be managed by the City's Facility Operations team that is responsible for managing capital construction projects for the City of Pickering. The team includes licensed architects, and a registered quantity surveyor. A team of professional consultants, including architects, electrical, mec;hanical and structural engineers, and cost consultant, will be retained by the city to undertake the formal design, prepare tender and permit drawings and specification review progress of the work for conformance during construction. 18. H. What would be the anticipated financial impact of this project on the organization's operation, for example, increase of programming expenses, staff salaries, ongoing operating and maintenance costs, increase in revenues? (required) The Operating Plan (2020 -2024) includes estimates of the financial impact to the Pickering Museum Village and City of Pickering current budget. The operating budget for the museum in 2019 is $1,072,338 and is expected to increase to $1,371,325 in 2024. The anticipated revenue in 2019 is $228,900 and is expected to increase to $395,100 in 2024. The operating plan does not take into account capital costs for the museum site (capital budget), which include mandatory infrastructure repairs in the heritage village, upgrades and conservation work. 18.1. In. cases where operating costs would increase, what plans and resources are in place to address this situation? (required) The City of Pickering is rapidly growing. As the city expands, so too must its services to residents. The Pickering Heritage & Community Centre has been approved by Council to accommodate the City's planned growth and growing tax base. Around 78% of the museum's operating budget is currently from the City of Pickering's current budget, and financial projections for the PHCC demonstrate that the earned revenue ratio of City operational funding will improve to around 71 %. The museum will continue to plan to build resiliency into the operational model with diverse strategies for earned revenue from admissions, FCEC-CCSF_OOF02_20180320-eng Page 13 of 19 C dl+I jana a
l•I Canadian Heritage Patrimoine canadien Iretail, rental, program tees, memberships and grants. For Public Art: 18. J. Describe the process and criteria for selecting the public art element of your project. (required) The City's cultural plan has set a priority for capital projects to include public art. To commission public art, the City will work with the Cultural Advisory Committee and community to outline a detail document for artists to use in preparing their concept submission. A public notice outlining the scope of the project with a call for submissions will be posted to local media, and in relevant publications. Submissions which meet the criteria of the project outline will be reviewed by a jury consisting of professional artists, resident members of the Cultural Advisory Committee, and selected City staff. The submission with the highest score will be awarded the commission. Project criteria may include: artist's past experience in completing similar works; maintenance requirements and public safety; timeframe and scope of the project; relevance to social and environmental history of the site; demonstrated ability to complete work on time and on budget. · Checklist of documents to include for Construction or Renovation component: [:g] Answers to questions 18 -A to J. [:g] Documentation of ownership or long-term facil_ity lease (minimum 10 years). [:g] Tender and supply policy. D Relevant operational agreements between the organization and.the facility owners and other tenants. D If budget includes specialized equipment, attach a list, including cost, of the equipment to be acquired. For projects over $1,000,000 also include: [:g] Formal Business Plan including a financial operating forecast for the three years following project completion. The program reserves the right to request a Business Plan for funding requests under $1,000,000. The Program may request additional information not listed above, such as: D Complete Feasibility Study. D Class C Estimates. I FCEC-CCSF_OOF02_20i80320-eng Page 14of19 C dl"'I ana a 8,2
83 l•I Canadian Heritage Patrimoine canadien Part E -Component: Specialized Equipment Please note that if you are applying for funding towards a construction or renovation project that also includes specialized · equipment purchase, you do not need to answer this section. Provide concise and relevant information to all applicable questions to a maximum offive (5) pages. 19. A. How will the project improve physical conditions for collaboration, artistic creation, production or presentation, or for the exhibition and preservation of heritage collections? Consider the impact on audiences, artists, creators, exhibitors, heritage · practitioners, staff and other users. If applicable, please indicate the number of presentation/exhibition/professional development activities that you will be organizing, as well as the audience/visitor attendance numbers for the three years following the realization of your project. (required) 19. B. How will the equipment improve the level of safety of the facility (i.e. alarm system, fire system), environmental or conservation controls? (if applicable) 19. C. How will the project increase the capacity of your organization, and/or other organizations utilizing the facility, to reach or serve audiences? This can include access for persons with a disability and increases in facility seating or visitor capacity. (required) 19. D. How will the project improve the quality and diversity of the professional arts or heritage programming carried out at your facility, now and in the future? This can include more complex or sophisticated programming, a greater diversity of disdplines presented, a wider variety of programming, or the potential for an increased range of presenters/exhibitors to use your facility. (if applicable) FCEC-CCSF_OOF02_20180320-eng Page 15 of 19
l•I Canadian Heritage Patrimoine canadien 19. E. How will this project benefit other professionals from a range of arts or heritage sectors and creative disciplines? (required) Checklist of documents to include for Specialized Equipment component: 0 Answers to questions 19 -A to E. D A list, including cost, of the specialized equipment to be acquired. D Documentation of ownership or long-term facility lease (minimum 10 years) in case of non-portable equipment. For funding requests over $25,000 also include: D A minimum of two (2) quotes from separate vendors for the proposed equipment. FCEC-CCSF_OOF02_20180320-eng Page 16 of 19 Canada 84
l•I Canadian Heritage Patrimoine canadien 85 Part E -Component: Feasibility Study Applications in support of a feasibility study will be assessed based upon the answers provided in the application form, as well as the Terms of Reference for the study itself. Provide concise and relevant information to all applicable questions to a maximum of three (3) pages. Please note that CCSF support for feasibility study does not guarantee support for any project which might result from the study. 20. A. Describe what you will learn or discover from the feasibility study. (required) 20. B. Describe the process and criteria for selecting the consultant for the feasibility study. (required) Checklist of documents to include for Feasibility Study component: D Answers to.questions 20 -A and B. D Copy of the Terms of Reference. For funding requests over $25,000 also include: D A minimum of two (2) proposals with quotes from separate consultants. FCEC-CCSF_OOF02_20180320-eng Page 17 of 19 ~ dR-i-1 \_;ana a
l•I Canadian Heritage Patrimoine canadien Part F -Environmental Effects Evaluation The applicant shall ensure that all activities related to this application comply with all federal, provincial/territorial and municipal laws and regulations and related laws or guidelines with respect to environmental matters. Activities to be carried out on federal lands may require an Environmental Effects Evaluation under the Canadian Environmental Assessment Act, 2012, prior to the start of the proposed project. 21. Will the proposed project be carried out, in whole or in part, on federal lands? (required) IOYes l@No Specify the land ownership and indicate the source used to answer the question above: The City of Pickering owns the land where the planned project will take place. The proof of ownership from the Land Registry is included in the appendix (Service Ontario, 2016). The City of Pickering plans to purchase adjacent land from Toronto and Region Conservation Authority to increase the area of the museum site. If you have answered.yes to·the question 21 above, you must contact your Program Regional Office. FCEC-CCSF_OOF02_20180320-eng Page 18 of 19 Canada 86
l+I Canadian Heritage Patrimoine canadien 87 Part G -Affirmation I affirm that the information in this application, including any other docum~nt provided, is accurate and complete. I agree that once funding is provided, any change to the project proposal will require prior approval of the Department. I agree to publicly acknowledge funding and assistance by the Department, in accordance with the terms of the funding agreement. I aiso agree to submit required reports, and where required, financial accounting for evaluation of the activity funded by the Department. i agree to provide disclosure of any involvement in the proposed project, of former public servants, subject to the Values and Ethics Code for the Public Sector. I also agree to respect the spirit and intent ofthe various acts governing the programs of the Department of Canadian Heritage. By signing this application, I authorize the Department of Canadian Heritage to disclose any information received in this application within Canadian Heritage and the Government of Canada or to outside entities for the following purposes: to reach a decision on this appli_cation, to administer and monitor the implementation of the project or programming, or to evaluate the results of the project or programming and this program after project completion. This disclosure of any information received in this application may also be used to reach a decision on any other application of the applicant for funding under any other Canadian Heritage program. In the event of an access to information request regarding the present funding application or any other information about the organization in the Department's possession, the information provided to the Department will be treated in accordance with the Access to Information Act and the Privacy Act. Where funding is approved, however, the amount of funding, the purpose for which the funds were granted and the name of the organization receiving the funding are considered public information. I confirm that I have the authorization to represent the Applicant and sign all the official documents as they relate to this funding application on behalf of the Applicant. Signing Authority Name (required) Stan Karwowski Signature (required) OFFICE USE ONLY File Number Type of organization Date received Title (required) Treasurer, City of Pickering Date (YYYY-MM-DD) (required) 2019-04-15 Program officer O Official language minority communities Qlndigenous communities QEthnocultural communities FCEC-CCSF_OOF02_20180320-eng Page 19 of 19 Canada
ATTACHMENT# R TOREPORT#_C$ ~0~19 l•I Canadian Heritage Patrimoine canadien Canada Cultural Spaces Fund Project Budget Name of the organization (required): _C---'ity'-o_f_P_ic_k_er_in--'g'-------------------------Project Title (required): Pickering Heritage & Community Centre IMPORTANT • Please note that the expenditures and revenues must balance • The original budget form must be signed and can be sent by mail or email, as well as all the required documents Expenditures $ Projected <:osts % of Expenditures ·. ' Project Manager 0.00% Architects, engineers $1,537;579.00 7.09% Consultants $50,000.00 0.23% Professional Fees Feasibility study 0.00% Contingency (maximum 5% of total eligible professional fees) 0.00% Other (specify). 0.00% Sub-total' $1,587,579.00 7.32% Excavation and site preparation $450,000.00 2.08% Material and labour $18,883,967.00 87.14% Acquisition of specialized equipment $750,000.00 3.46% Capital Expenses Installation costs of specialized equipment. 0.00% Contingency (maximum 15% of total eligible construction or 0.00% renovation; 5% of total eligible specialized equipment) other (specify) 0.00% Sub-total $20,083,967.00 92.68% FCEC-CCSF-01 F01_20160522-eng Page 1 of4 FOR OFFICE USE ONLY Protected A when completed Canada 88
l•I ,: Canadian Heritage Administration Expenses (maximum of 5% of total eligible expenses) Training Patrimoine canadlen Audit fees Expenditures Other (specify) Sub-total In-kind expenses (in-kind expenses and revenues must be equal) Public Art other (specify) FCEC-CCSF-01 F01_20160522-eng 89 $ Projected Costs % of Expenditures 0,00% 0.00% 0,00% 0.00% 0.00% 0,00% 0,00% TOTAL $21,671,546.00 100.00% Page 2 of4
l•I Canadian Heritage Public Sector Private Sector Applicant Patrimoine canadien in-kind revenues (in-kind revenues and expenses must be equal) Other_ (specify) FCEC-CCSF-01 F01_20160522-eng Revenues Canada Cultural Spaces Fund Canadian Heritage (PCH) Other -Federal Government Provincial/ Territorial Municipal Fundrai_sing Corporate Support Other (specify) City of Pickering, municipal funding Page3 of4 $ Confirmed $ Projected % of Revenues $0.00 $9,300,189.00 42.91% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% $12,371,357.00 57.09% . 0.00% 0.00% Sub-total $12,371,357.00 $9,300,189.00 90
l•I Canadian Heritage Patrimoine canadien FCEC-CCSF-01 F0l _20160522-eng 91 Revenues Signing Authority Name (required) Stan Karwowski Signature (required) Page 4 of 4 $ Confirmed $ Projected % of Revenues TOTAL $21,671,546.00 100,00% Title (required) Treasurer, City of Pickering Date (YYYY-MM-OO) 2019-04-15