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Home My WebLink AboutFIN 03-19DICKERING C4 O� Report to Executive Committee Report Number: FIN 03-19 Date: March 4, 2019 From: Stan Karwowski Director, Finance & Treasurer Subject: Statement of the Treasurer Respecting 2018 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation: It is recommended that Report FIN 03-19 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2018 be received for information. Executive Summary: Section 284(1) of the Municipal Act 2001 (the "Act") states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement (the "Statement") bf the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: This report contains no new financial implications as the expenditures were provided for in the 2018 Current Budget approved by Council. Discussion: Over the past few years, the Statement has evolved to include various categories of expenditures that have been interpreted to be required under the Act and/or financial reporting requirements of the Province of Ontario and professional accounting bodies. The Statement also includes expenses paid on behalf of Members of Council or Committee appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for a Councillor's benefit are accounted for. The Statement excludes expenditures that are corporate in nature, for example, Council receptions, Committee meeting expenses and City Hail administration and overhead Report FIN 03-19 March 4, 2019 Subject: Statement of the Treasurer Respecting,2017 Remuneration Page 2 and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees expenses. Remuneration and expenses paid by Veridian Corporation to Pickering Council appointees to the Veridian Board have been included in the Statement. The Act stipulates that any body to which a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year, and this information must be included in the Statement. Expenses paid by several other bodies to which Council makes appointments have also been included in the Statement. The amounts paid by the Region of Durham to Regional Councillors are not included in the Statement. Attachments: 1. Members of Council, 2018 Remuneration and Expenses 2. Members of Council, Detailed Breakdown of 2018 Expenses 3. Council Appointees, 2018 Remuneration and Expenses Paid by Veridian Corporation 4. Council Appointees, 2018 Remuneration and Expenses Prepared By: ulie S. Robertson Senior Financial Analyst Recommended for the consideration of Pickering City Pquncil Tony Prevedel, P. Eng. Chief Administrative Officer Approved 1 Endorsed By: Stan Karwowski Director, Finance & Treasurer 5S. , 2417 � Statement of Treasurer Members of Council 2018 Remuneration and Expenses Notes to Members of Council: (1) Authority: Resolution 73105, 12107, 214107, 54111, 152111, and 48115 Council Compensation Policy ADM 190 and Municipal Act, 2001 Section 283 Includes one third portion deemed tax free. Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region (2) Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) Benefits include RRSP contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. (4) See detailed breakdown of expenses on Attachment 2. (5) Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $10,000 is provided per term, and these funds can only be spent during the first three years of office. M a Remuneration {1) Per Diems (2) Ben_ efits_{3} Expenses -(41 Travel Total Current Capital(5) Mayor D. Ryan 86,115 - 20,803 22,226 18,059 147,203 - 86,115 - 20,803 22,226 18,059 147,203 - Councillors K. Ashe 35,882 3,588 15,905 6,719 12,367 74,461 M. Brenner 35,882 3,588 13,855 6,647 12,000 71,972 S. Butt 35,882 3,588 15,905 7,720 12,000 75,095 - 1. Cumming 35,882 3,588 13,855 2,904 12,000 68,229 B. McLean 35,882 3,588 13,855 5,790 12,000 71,115 D. Pickles 35,882 3,588 15,905 6,498 12,000 73,873 - 215,292 21,528 89,280 36,278 72,367 434,745 - Notes to Members of Council: (1) Authority: Resolution 73105, 12107, 214107, 54111, 152111, and 48115 Council Compensation Policy ADM 190 and Municipal Act, 2001 Section 283 Includes one third portion deemed tax free. Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region (2) Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) Benefits include RRSP contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. (4) See detailed breakdown of expenses on Attachment 2. (5) Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $10,000 is provided per term, and these funds can only be spent during the first three years of office. M a Statement of Treasurer Members of Council Detailed Breakdown of 2018 Expenses Meals, Recpt, Cellular Telephone Newsletter/ Corporate Prom & Sp Office Total Conferences Phones & Internet_U1 Postage. Initiatives Events Supplies Expenses Mayor D. Ryan 2,398 716 - - 16,098 3,014 - 22,226 2,398 716 - - 16,098 3,014 - 22,226 Councillors K. Ashe 137 1,063 1,951 3,201 - 326 41 6,719 M. Brenner - 1,291 1,058 3,749 - 326 223 6,647 S. Butt 1,846. 248 461 4,088 - 1,003 74 7,720 I. Cumming - 1,154 1,105 82 - 563 - 2,904 B. McLean - 1,201 982 2,224 - 494 889 5,790 D. Pickles - 550 451 4,688 - 768 41 6,498 1,983 5,507 6,008 18,032 - 3,480 1,268 36,278 (1) Councillors - home telephones and internet charges provided under Council Compensation Policy. 2 V n X X m #] a J i� R`, ATTACHMENT#_J___TO PHORT# 6.44 `? Statement of Treasurer Council Appointees 2018 Remuneration and Expenses Paid by Veridian Corporation Notes to Veridian Corporation and Board of Directors: (1) The above information was provided by the Manager, Executive Office & Public Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the calendar year. Therefore, the above expenses are for 12 months ending December 31, 2018. (3) Expenses include conferences, meals and mileage. (4) Appointed by Council under City of Pickering By-law 7400114; Resolution #307114; Resolution #195116 extended the appointment for two additional years to expire December 31, 2018. (5) Appointed by Council under City of Pickering By-law 7400114; Resolution #311114 for a term to expire December 31, 2018. (6) Automatically appointed through the Veridian Corporation Amended and Restated Shareholders' Agreement. Remuneration Expenses (3) Total Veridian Corporation (1,2) Board of Directors K. Ashe (4) 19,094 265 19,359 T. Baker (5) 16,441 7,895 24,336 R. Chatterton (5) 21,741 60 21,801 D. Pickles (4) 24,932 - 24,932 D. Ryan (6) 18,564 - 18,564 100,772 8.220 10� 8 992 Notes to Veridian Corporation and Board of Directors: (1) The above information was provided by the Manager, Executive Office & Public Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the calendar year. Therefore, the above expenses are for 12 months ending December 31, 2018. (3) Expenses include conferences, meals and mileage. (4) Appointed by Council under City of Pickering By-law 7400114; Resolution #307114; Resolution #195116 extended the appointment for two additional years to expire December 31, 2018. (5) Appointed by Council under City of Pickering By-law 7400114; Resolution #311114 for a term to expire December 31, 2018. (6) Automatically appointed through the Veridian Corporation Amended and Restated Shareholders' Agreement. 1z7TPCHMENT#-4—T0 REPORT #1 0371 Statement of Treasurer Council Appointees 2018 Remuneration and Expenses Accessibility Advisory Committee (1,4,6) P. Bashaw (8) S. Wilkinson (8) D. Hughes (8) A. Doucette (8) E. Fulton (12) V. Ronaldi (12) M. Thorpe Ross (12) J. Whynot (12) B. D'Souza (14) D. Wysocki (14) Animal Services Appeal .Committee (1) Councillor Cumming (11) M. O'Brien (8) S. Beadle (8) Committee of Adjustment (1,2) T. Copeland (8) D. Johnson (8) E. Newton (8) D. Rundle (8) S. Wiley (8) Cultural Advisory Committee (3) C. Hunt (9) S. Munir (9) A. Revoy (9) M. MacDonald (16) Remuneration Expenses (7) Total - 304 304 - 120 120 424 424 1,120 84 1,204 960 58 1,018 1,040 53 1,093 960 254 1,214 1,040 82 1,122 5.120 531 5.651 Statement of Treasurer Council Appointees 2018 Remuneration and Expenses Remuneration Expenses (7) Total Heritage Pickering Advisory Committee (1,6) W. Jamadar (8) - - T. Reimer (8) - - - C. Sopher (8) - - - J. Van Huss (8) - - J. Dempsey (8) - - K. Borisko (8) - J. Calder (8,17) - - D. Hazlett (9,21)' - - B. Lai (14) Pickering Public Library Board (1,6) Councillor Cumming (11) - - Councillor Brenner (16) - - M. Anderson (8) - 204 204 R. Coelho (8) - - - J. Sabean (8) - - - S. Bhatia (8) - - - D. Sharma (8) - - - I. Thomaidis (8) - - - S. Sheehy (9) - 204 204 A. Vashisht (14,19) _ - - - 408 408 Pickering Museum Village Advisory Committee (1) R. Cowan (8,20) - - L. Drake (8) - - - D. Hudson (8) - - - G. Lowman (8) - - - P. Savel (8) - - - L. Coulter (8) - - - P. Fuselli (8) - - G. Strange (15) - - B. Welsh (15) Statement of Treasurer Council Appointees 2018 Remuneration and Expenses Remuneration Expenses (7) Total Property Review Committee (1) P. Dickson (8) R. Farrel[ (8,18) G. Fernandes (8) C. Lavoie (8) P. Short-Galle (8) Taxicab Advisory Committee (1,5) Councillor Cumming (13) Livestock Valuers (1) J. Laider (8) Durham Region Transit (1) J. Gaw (10) Notes to Council Appointees: All payments are authorized under Council's adoption of the 2018 Current Budget (1) Authority: By-law 7406115 (7) Expenses include conferences, travel and meeting expenses. Municipal Act, 2001 Section 283 (2) Authority: By-law 5242198 Municipal Act, 2001 Section 283 (3) Authority: By-law 7462115 Municipal Act, 2001 Section 283 (4) Authority: By-law 7479116 Municipal Act, 2001 Section 283 (5) Authority: By-law 7520116 Municipal Act, 2001 Section 283 (6) Authority: By-law 7525116 Municipal Act, 2001 Section 283 (7) Expenses include conferences, travel and meeting expenses. Statement of Treasurer Council Appointees 2018 Remuneration and Expenses (8) Council appointees are for a new term commencing February 1, 2015 and ending November 30, 2018 under City of Pickering Resolution #17115 for a term to expire November 30, 2018. (9) Resolution #120115, Council appointee for a term to expire November 30, 2018. (10) Resolution #5115, Council appointee for a term to expire November 30, 2018. (11) Resolution #6115, Council appointee for a term to expire November 30, 2018. (12) Resolution #150116, Council appointee for a term to expire November 30, 2018. (13) Resolution #218116, Council appointee for a term to expire November 30, 2018. (14) Resolution #241116, Council appointee for a term to expire November 30, 2018. (15) Resolution #350117, Council appointee for a term to expire November 30, 2018. (16) Resolution #359117, Council appointee for a term to expire November 30, 2018. (17) Resigned January, 2018. (18) Resigned March, 2018. (19) Resigned May, 2018. (20) Resigned July, 2018. (21) Resigned September, 2018.