Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
February 25, 2019
C!, ef DICKERING Council Agenda Monday, February 25, 2019 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca Gtr o/ DICKERING Council Meeting Agenda Monday February 25, 2019 Council Chambers 7:00 pm Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, January 28, 2019 Under Separate Cover Council Minutes, January 28, 2019 1-12 Executive Committee Minutes, February 4, 2019 13-18 Planning & Development Committee Minutes, February 4, 2019 19-22 Executive (Budget) Committee Minutes, February 14, 2019 23-41 IV) Presentations V) Delegations VI) Correspondence VII) Committee Reports Report EC 2019-02 of the Executive Committee VIII) Reports — New and Unfinished Business Report CS O4-19 Report LEG 02-19 Report FIN 01-19 Report FIN 02-19 IX) Motions and Notice of Motions X) By-laws XI) Confidential Council — Public Report XII) Other Business 42 43-45 46-159 160 161 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca C4 o�F DICKERING Council Meeting Agenda Monday February 25, 2019 Council Chambers 7:00 pm XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca Cly of DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Yoshida R. Holborn S. Karwowski S. Cassel F. Jadoon R. Michaud - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Deputy Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - City Clerk - Manager, Economic Development& Strategic Projects - (Acting) Deputy Clerk (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest. No disclosures of interest were noted. 1 G4 �f DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers (III) Adoption of Minutes Resolution #30/19 Moved by Councillor Pickles Seconded by Councillor Brenner In Camera Council Meeting Minutes, December 10; 2018 Council Meeting Minutes, December 10, 2018 Executive Committee Minutes, January 7, 2019 Planning & Development Committee Minutes, January 7, 2019 Carried (IV) Presentations Michael Angemeer, President/CEO Veridian Connections Michael Angemeer, President/CEO, Veridian Connections, appeared before Council to present an award recognizing the City of Pickering as one of Veridian's Conservation Champions for achieving outstanding conservation results in 2017. Mr. Angemeer stated that since 2013, the City's various retrofit projects have resulted in a total savings of 59.40 kW and 4,671,791 kWh, the equivalent of powering 6,229 homes a month. He added that Veridian has been proud to work alongside the City of Pickering in their commitment to energy efficiency and sustainability and looks forward to continuing to support the City with their energy saving initiatives. (V) Delegations Resolution #31/19 Moved by Councillor McLean Seconded by Councillor Brenner That the rules of procedure be suspended to allow an additional delegation who had requested to speak after the publication of the Council agenda. Carried on a 2/3 Majority 2 C4 o/ DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers 1. Clint Scott Pickering Auxiliary Rescue Association (PARA) Re: 2018 Year in Review & 2019 Strategic Plan Colin Thompson, Unit Leader, PARA, appeared before Council, and with the aid of a power point presentation, provided an overview of the Pickering Auxiliary Rescue Association (PARA)'s 2018 Year in Review & 2019 Strategic Plan. He stated that PARA has been a presence in the community serving Pickering and broader Durham for over 50 years providing a multitude of search and rescue services. Mr. Thompson stated that PARA's services run from late March to mid- November and that they actively provide patrols from Victoria Day to Thanksgiving weekend. He provided a historical tasking summary of PARA's Marine Search & Rescue over the past few years. He continued providing an overview of the 2019-2021 Strategic & Business Plan noting that there was a focus on strengthening the organization, developingcrews, ensuring SAR readiness and also planning for the future. Four goals are identified in the Plan to achieve this: Community Awareness, Asset Management, Succession Planning and Financial Strength. Mr. Thompson advised Council that one of their main objectives is to raise funds to replace aging vessels that date back to the 1990's. He also advised that they were consulting with Pickering Fire Services to inquire about partinering for near shore search and rescues and what type of vessel would best provide that ability. Discussion ensued with Members enquiring about partnerships with the Durham Regional Police Services (DRPS) and local Fire Departments to share equipment as needed. Members also expressed their thanks to PARA and their volunteers for the work they do in the community on behalf of the residents of Pickering. 2. Abigail Sampson Re: Public Consultations and Community Engagement Regarding Cannabis (sues Abigail Sampson, Resident of Ward 2, appeared before Council to express her interest in the upcoming public consultations and community engagement regarding cannabis issues and urged Council to hold the public consultations as soon as possible. She provided an overview of the benefits of the use of cannabis for medicinal purposes and spoke to the potential economic growth 3 cd,�� DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers for the City of Pickering and the Region of Durham for opting in to retail cannabis stores. 3. Tiara Sillet Natural Budz Re: Cannabis Consultations and Community Engagement Tiara Sillet, Owner of Natural Budz in Pickering, a Cannabis Education and Patient Intake Centre, appeared before Council to clarify some of the myths around cannabis noting that recreational cannabis is safer and healthier than alcohol. She stated that revenues from cannabis would greatly reduce the tax base for the residents of the City of Pickering. Ms. Sillet submitted a petition to the City Clerk requesting that the City of Pickering support the legalization of cannabis consumption through positive collaboration and offered her services to the municipality to educate the community. (VI) Correspondence Corr. 01-19 Tenzin Shomar, Chair, Durham Youth Council Youth Councillor, Municipality of Clarington Kyle. Fitzgerald, Past Chair, Durham Youth Council Youth Councillor, City of Oshawa info@DurhamYC.ca Resolution #32 /19 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 01-19 received from the Durham Youth Council providing a brief overview of their organization and advising of their plans to appear before Council in the near future be received for information 2. Corr. 02-19 Michael Angemeer President and CEO Veridian Corporation 55 Taunton Road East Ajax, ON LIT 3V3 4 Carried Cts of DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers Discussion ensued with Members questioning the timeline for the establishment of the new Board Members and how independent Board Members would be selected to ensure a broad and diverse representation on the new Board. Resolution #33/19 Moved by Councillor Pickles Seconded by Councillor Butt Caried That Corr. 02-19 received from Michael Angemeer, President and CEO, Veridian Corporation, seeking Council endorsement to extend the nominations and appointments of the current Pickering nominated independent directors until the closing of the merger or until their successors are elected or appointed be endorsed. Carried VII) Committee Reports a) Report EC 2019-01 of the Executive Committee 1. Chief Administrative Officer Report CAO 01-19 City of Pickering Magazine Council Decision 1. That Council approve, in principal, the creation of a new City of Pickering magazine, intended to be delivered to all Pickering households; 2. That Council approve, in principal, to sole -source the project management of the magazine to Graymatter Marketing Solutions; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 5 5 C<ty DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers 2. Director, Engineering Services, Report ENG 01-19 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to establish a load limit for certain bridges under the jurisdiction of the City of Pickering Council Decision 1. That the attached draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of The Corporation of the City of Pickering be enacted; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #34/19 Moved by Councillor Cumming Seconded by Councillor Brenner That Report 2019-01 of the Executive Committee meeting held on January 7, 2019 be adopted. Carried b) Report PD 2019-01 of the Planning & Development Committee 2. . Director, Corporate Services & City Solicitor, Report LEG 01-19 Transfer of Lands to the Region of Durham for Kington Road (Highway 2) Bus Rapid Transit Project - Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 - Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 Council Decision 1. That Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 and Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipal of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 6 c,� a6 DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers Resolution #35/19 Moved by Councillor Pickles Seconded by Councillor McLean That Report 2019-01 of the Planning & Development Committee meeting held on January 7, 2019 be adopted save and except Item 1. Carried 1. Director, City Development & CBO, Report PLN 01-19 Zoning By-law Amendment Application A 05/18 King Mushroom Investments Part of Lot 18, Range 3, ow Parts 1 to 7, Pian 40R-7994 (985 Brock Road) Discussion ensued with regards to the rezoning for site plan issues for the Durham Live development and whether the City is involved in this process. Staff advised that they are aware of the efforts on the part of the property owner to secure the lands needed for road improvements; however, only regional staff have been involved in these meetings to discuss the options and the benefits of the land transactions. Resolution #36/19 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Zoning By-law Amendment Application 'A 05/18, submitted by King Mushroom Investments, to permit "office -associated commercial establishment", "personal service shop", "printing establishment" and "vehicle repair shop" uses on lands municipally known as 985 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 01-19 be forwarded to Council for enactment. Carried (VIII) Reports - New and Unfinished Business 1. Chief Administrative Officer Report CAO 02-19 Additional Cost of Municipal Services Design for the Pickering Innovation Corridor -Seaton Community 7 7 Cts �h PICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers Discussion ensued with Members enquiring about the need for additional funding for this project and impacts to the City's budget. Staff indicated that it is not uncommon when developing raw piece of lands that additional costs may be required to ensure that the infrastructure meets the regional and provincial guidelines, including the need for additional environmental assessments and surveys. It was noted by Staff that the costs for this project will be allocated to the 2018 capital budget and that they will be recovered in the future when the City sells the lands. Resolution #37/19 Moved by Councillor Pickles Seconded by Councillor Butt 1. That the additional fee proposal submitted by Sabourin Kimble & Associates Ltd. in the amount of $270,000.00 (plus HST) for the change in scope of work to undertake the necessary studies and design work associated with the provisions of the municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor be accepted, in accordance with the Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; That the total net project cost of $610,560.00 be revised to $875,136.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to fund the revised net project cost of $875,136.00 from Capital Budget account 5203.1802.6265; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 2. Chief Administrative Officer Report CAO 03-19 Contract Agreement -Creative Class Group — Speaking and Content Engagement Agreement Discussion ensued with Members enquiring about the location selected to host the event being in Toronto rather than Pickering. Staff advised that the Toronto and Region Board of Trade has partnered with the City of Pickering to host this event to attract multinational companies and promote future economic development in Pickering's Highway 407 corridor and the eastern portion of the GTA. Staff further advised that the Toronto location would provide greater ability to showcase the City. 8 c4 PICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers Resolution #38/19 Moved by Councillor Cumming Seconded by Councillor Pickles 1. That Council provide 2019 pre -budget approval in the amount of $60,000 plus HST (account 2121.2394.0000), to cover the event costs for 'Your City. Your Business' including speaking fees, and that staff be directed to seek sponsorship funding to offset these costs; 2. That the Mayor and City Clerk be authorized to execute the contract agreement with Creative Class Group set out in Attachment 1 of this report, subject to minor revisions as may be required by the Chief Administrative Officer, and the Director, Corporate Services & City Solicitor; 3. That a copy of the report be forwarded to the Region of Durham, Region of York, City of Markham, Infrastructure Ontario, and the Ministry of Economic Development, Job Creation and Trade; and 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried (IX) Notice of Motions There were no notices of motion. (X) By-laws 7673/19 Being a by-law to stop -up and close Part of Lot 25 and Part of the Road Allowance between Lots 24 and 25, Concession 3, Pickering, designated as Part 2, 40R-29947 as a public highway. 7674/19. Being a by-law to limit the gross vehicle weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended. 7675/19 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 18, Range 3, Now Parts 1 to 7, Plan 40R-7994 (A 05/18. 9 Cly o� PICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers 7676/19 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors Resolution #39/19 Moved by Councillor Pickles Seconded by Councillor Brenner That By-law Nos. 7673/19 through 7676/19 be approved. Carried • (XI) Confidential Council — Public Report In accordance with the Procedural By-law 7665/18 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting in that the matters discussed related to personal matters about an identifiable individual. a) Regional Appointments Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for nominations to Durham Regional Committees. Resolution #40/19 Moved by Councillor Cumming Seconded by Councillor Butt That the following individuals be nominated to Durham Region Council for their consideration as follows: i) Durham Agricultural Advisory Committee Gord (Fuzz) Taylor Durham Environmental Advisory Committee Dr. Ozair Chaudhry 10 10 Cts �f DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers ii) Durham Region Transit Advisory Committee • Abdul Macci Carried (XII) Other Business 1) Councillor Ashe inquired about the viability of establishing an online ploughing map similar to that of the Town of Ajax. The CAO indicated that staff are currently reviewing this type of application. 2) Councillor Ashe inquired about the possibility of the City implementing an electronic on -street parking permit program similar to that of the Town of Ajax. The CAO advised that he would review this with staff. 3) Councillor McLean requested that By-law Services revisit the current parking situation on Sandy Beach Road and stated that there were several tractor trailers parked on the side of the street creating fumes from idling for long periods of time and traffic issues and disruption for area residents. He further mentioned the need to review the efficiencies in the practice of having 2 by-law enforcement officers in a vehicle for snow enforcement at this time of the year. 4) Councillor Brenner commended Operations staff for their efforts for the snow clearing over the weekend and suggested that the City needs to address the on street parking issues to ensure ploughs can clear the snow when needed. 5) Councillor Brenner gave notice that he would be bringing forward a Notice of Motion at the February Council meeting regarding a Safe Community Neighbourhood Safety Strategy. 6) Councillor Cumming inquired about property standards in the City and whether there was a mechanism in place for residents who do not clear away fallen leaves which create drainage problems in certain neighborhoods once the ice and snow forms on top of them. Staff indicated that property standards are managed through the Clean & Clear By-law on a complaint basis and when complaints are received, staff investigate and act accordingly. (XIII) Confirmation By-law By-law Number #7677/19 11 11 Cty DICKERING Council Meeting Minutes January 28, 2019 7:00 pm - Council Chambers Councillor Ashe, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of January 28, 2019. (XIV) Adjournment Moved by Councillor Cumming Seconded by Councillor McLean That the meeting be adjourned at 8:28pm. Dated this 28th day of January, 2019. 12 12 Carried - Carried David Ryan, Mayor Susan Cassel City Clerk C4 of PICKERING Executive Committee Meeting Minutes Monday, February 4, 2019 2:00 pm Council Chambers Chair: Councillor Butt Present: Mayor Ryan Councillors: M. Brenner S. Butt I. Cumming B. McLean .D. Pickles Absent: K. Ashe Also Present: T. Prevedel - Chief Administrative Officer K. Bentley - Director, City Development &,CBO • P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Community Services R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer J. Hagg - Fire Chief C. Rose - Chief Planner S. Cassel - City Clerk M. Guinto - Manager, Public Affairs & Corporate Communications L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations There were no delegations. 1 13 c4 ,E DICKERING Executive Committee Meeting Minutes Monday, February 4, 2019 2:00 pm Council Chambers Chair: Councillor Butt (111) Matters for Consideration 1. Director, Community Services, Report CS 02-19 Repeal of Pickering Museum Village's By-laws -Pickering Museum Village Advisory Committee - Pickering Museum Village Reserve Fund - Pickering Museum Management Board Recommendation Moved by Mayor Ryan Seconded by Councillor Pickles That Report CS 02-19 be referred back to staff for further consultation with former Pickering Museum Village Advisory Committee Members and that staff report back at the March 25th meeting of Council. Carried 2. Director, Community Services, Report CS 03-19 Community Festivals and Events -Approval of 2019 Events in Esplanade Park Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Council authorize staff to issue a park permit for the use of Esplanade Park by Ajax -Pickering Rotary Clubs from May 31 to June 2, 2019 (inclusive) for Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 21, 2019 for Aboriginal Celebration Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2 14 cdy DICKERING Executive Committee Meeting Minutes Monday, February 4, 2019 2:00 pm Council Chambers Chair: Councillor Butt 3. That Council authorize staff to issue a park permit for the use of Canadian Food Truck Festivals from August 9 to August 11, 2019 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Frederica Black Events on September 21, 2019 for a Brew & BBQ Fest on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Community Services, Report CS 05-19 Municipal Highway Winter Maintenance Agreement -Mowbray Street (formerly Brock Road) in the City of Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Council authorize the Mayor and City Clerk to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services, and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, City Development & CBO, Report PLN 02-19 City of Pickering Community Energy Plan 3 15 c4 of DICKERING Executive Committee Meeting Minutes Monday, February 4, 2019 2:00 pm Council Chambers Chair: Councillor Butt Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That Council endorse the Low Carbon Pathway scenario in the draft Community Energy Plan (Energy Plan) in principle; 2. That Council endorse the Energy Plan's recommendations that support a low carbon future save and except Recommendation #2 and Recommendation #3 as outlined in Attachment #1 to Report PLN 02-19; 3. That Council advise the Region of Durham that Pickering has serious concerns with Recommendation #2 regarding the creation of a new central entity to coordinate the implementation of the Energy Plan and instead recommends that Veridian Connections and Enbridge be jointly tasked to lead and coordinate the Energy Plan's implementation, and requests the Region of Durham initiate discussions with Veridian Connections and Enbridge Inc. in this regard; 4. That Council request the Region of Durham to defer the Durham Green Standard Implementation Program in Recommendation #3 until such time as the building community in Durham Region has had an opportunity to assess the risks, barriers, and costs associated with implementing the Green Standard; 5. That Council authorize staff to participate in developing a five-year implementation plan for the six program areas and report back on the legal, financial and staffing implications of each program; and 6. That the City Clerk forward a copy of Report PLN 02-19 to the Region of Durham, local municipalities in Durham, Veridian Connections, Oshawa Power and Utilities Corporation, Whitby Hydro, Hydro One, Enbridge Inc., Building Industry and Land Development Association and the Durham Region Home Builders' Association. Carried 5. Director, Corporate Services & City Solicitor, Report CLK 01-19 Update to Procedure By-law — Inclusion of Provisions regarding Pregnancy and Parental Leave for Members of Council Recommendation 16 Co PICKERING Executive Committee Meeting Minutes Monday, February 4, 2019 2:00 pm Council Chambers Chair: Councillor Butt Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Report CLK 01-19 respecting an update to the Procedure By-law pertaining to provisions regarding pregnancy and parental leave for Members of Council be received; That the draft By-law included as Attachment #1 to CLK 01-19 be enacted; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 6. Chief Administrative Report CAO 04-19 Naming Rights Agreements A brief question and answer period ensued between Members of Committee and Staff with clarification sought regarding the revenue stream from the naming rights and how the funds would be used and the associated timeframes. Recommendation Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council approve, in principal, the acceptance of $1.125 million from Chestnut Hill Developments in exchange for the naming rights of the Pickering Recreation Complex, in accordance with the sponsorship agreement (see Attachment No. 1). 2. That Council approve, in principal, the acceptance of $5 million from Lebovic Enterprises in exchange for the naming rights of the future Seaton Recreation Complex, in accordance with the form of sponsorship agreement (see Attachment No. 2). 3. That Council approve, in principal, the acceptance of $10 million from Triple Properties in exchange for the naming rights of the future Central Library, in accordance with the form of sponsorship agreement (see Attachment No. 2). 5 17 c4 of DICKERING Executive Committee Meeting Minutes Monday, February 4, 2019 2:00 pm Council Chambers Chair: Councillor Butt That the said sponsorship agreements (Attachment No. 1 and 2) are approved subject to minor revisions acceptable to the Chief Administrative Officer, and the Director, Corporate Services & City Solicitor. 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. (IV) Other Business There were no items of other business brought forward. (V) Adjournment Moved by Councillor McLean Seconded by Councillor Cumming That the meeting be adjourned. The meeting adjourned at 2:10 pm. 18 6 Carried Carried e4 ^i PICKERING Planning & Development Committee Meeting Minutes Monday, February 4, 2019 7:00 pm - Council Chambers Chair: Councillor Cumming Present: Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Absent: Mayor Ryan - City Business Also Present: K. Bentley P. Bigioni C. Rose S. Cassel N. Surti C. Morrison L. Roberts - Director, City Development and Chief Building Officer - Director, Corporate Services & City Solicitor - Chief Planner - City Clerk - Manager, Development Review & Urban Design - Planner 11 - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Cumming, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures andalso noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Local Planning Appeal Tribunal (LPAT), and may not be entitled to be added as a party to the hearing unless, in the opinion of LPAT, there are reasonable grounds to do so. C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 19 CGS PICKERING Planning & Development Committee Meeting Minutes Monday, February 4, 2019 7:00 pm - Council Chambers Chair: Councillor Cumming 1 Information Report No. 02-19 Zoning By-law Amendment Application A 10/18 City Initiated: Rotary Frenchman's Bay West Park A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. N. Surti appeared before the Committee to provide an overview of the City initiated proposed zoning by-law amendment for Rotary Frenchman's Bay West Park. Through the aid of a PowerPoint presentation, he outlined the lands affected by the proposed amendment, noting they are currently owned by the Toronto and Region Conservation Authority (TRCA) with the exception of five residential properties. He stated that these five properties would be deemed as legal non -conforming with the adoption of the by- law, and that the current residential use would continue, but would require a minor variance application through the Committee of Adjustment should the owners wish to enlarge the existing building. Deborah Soulier, 913 Sunrise Avenue, Pickering, appeared before the Committee expressing concerns with respect to the inclusion of the residential properties within the zoning by-law amendment. She stated that it would be very restrictive to go through the minor variance process in order to make any changes to enlarge the footprint of their house, noting there is no guarantee that they would receive approval. She noted this would impact the resale value of their homes and reduce their marketability. She expressed further concerns with respect to the possibility of expropriation and sought clarification on whether this could occur. In closing, Ms. Soulier respectfully requested that the residential properties be exempt from the proposed zoning amendment by-law. Ganesh Mani, 584 Park Crescent, Pickering, appeared before the Committee and expressed concerns with the properties being included within the zoning by-law amendment and requested that they be exempt from the re -zoning. He questioned how this would affect him in the future should they wish to increase the size of their home. Jean Veronneau, 1024 Lytton Court, Pickering, appeared before the Committee seeking clarification on the zone requirements and minimum lot areas, and how this would affect waterfront activities and the continuation of the Pickering Canoe Club. He stated they are currently in the process of building a boat storage facility and questioned how the proposed zoning requirements would affect the size of the structure. A discussion period ensued with Members expressing concerns over the restrictions being placed on the residential properties, noting this was intended to protect the park, not negatively impact residential properties. Members questioned the long term intent 2 20 ate og DICKERING Planning & Development Committee Meeting Minutes Monday, February 4, 2019 7:00 pm - Council Chambers Chair: Councillor Cumming of the proposed re -zoning and whether staff had considered excludingthese properties when drafting the by-law. Staff were requested to reach out to TRCA to inquire whether they have an interest in purchasing the lands. 2. Information Report No. 03-19 Official Plan Amendment Application OPA 18-005/P Zoning By-law Amendment Application A 11/18 Highmark (Pickering) Inc. Lots 1, 2 & 43, Plan 316 and Part of Lot 20, Concession 1 (1640 Kingston Road and 1964 Guild Road) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. C. Morrison appeared before the Committee to provide an overview of the application as submitted by Highmark (Pickering) Inc. to permit a high-density condominium development. Through the aid of a PowerPoint presentation, he outlined the location noting that the applicant also owns property located to the north which is intended for future development. The applicant is proposing the amendments in order to facilitate two apartment buildings having heights of 12 and 8 storeys containing a total of 236 units and 64 back-to-back stacked townhouse units in Block 1 with vehicular access from the west side of Guild Road. He noted Block 2 is subject to an easement in favour of Hydro One and would be rezoned to an appropriate open space zone category to permit recreation uses. Mike Pettigrew, Biglieri Group, 20 Leslie Street, Toronto, appeared on behalf of the applicant, noting they would be considering all public comments, and stating he was in attendance to respond to any questions or concerns raised. Dorothy Cullen, 1966 Guild Road, Pickering, appeared before the Committee stating her opposition to the proposed increase in density, stating it was not representative of the community. She stated that surrounding properties are approximately a quarter of an acre with small homes which will be dwarfed with the proposed high density. Alan Jeffs, 1995 Royal Road, Pickering, appeared before the Committee expressing his concerns with the proposed density and ensuing traffic issues, noting that additional traffic would be utlilizing Guild Road. He stated the intensification of this proposed development is excessive and questioned whether this would set a precedent for future developments. He further noted that the hydro corridor was not a suitable location for a park. 3 21 Clay c/ DICKERING Planning & Development Committee Meeting Minutes Monday, February 4, 2019 7:00 pm - Council Chambers Chair: Councillor Cumming A discussion period ensued with Members of Committee seeking clarification from staff regarding shadowing studies, parking provisions as well as plans respecting park dedication. Further questions were raised regarding density limits, how the intensification would relate throughout the City, the elevation of the townhomes as well as opportunities to include design for accessibility. Members noted traffic concerns and requested that staff pursue discussions with the Region of Durham to determine whether it was possible to provide access from Kingston Road and to Zook at the pros and cons of adding signalization at Guild Road. (III) Other Business Therewere no items of other business brought forward. (IV) Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 8:17 pm. 22 4 Carried Executive (Budget) Committee PICKERINGEMeeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski T. Sinclair S. Cassel C. Rose B. Duffield J. Halsall F. Jadoon R. Michaud J. Hanna D. Schlueter - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering & Public Works - Director, Finance & Treasurer - CEO, Chief Engagement Officer, Pickering Library - City Clerk - Chief Planner - Manager, Facilities Operations - Manager, Budgets & Internal Audit - Manager, Economic Development and Strategic Projects - (Acting) Deputy Clerk - Supervisor, Administrative Services - Network Analyst (I) Disclosure of Interest 1. Councillor Brenner declared a conflict of interest with respect to Community Services and Animal Services 2019 current budgets as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on these matters. 1 23 24. Executive (Budget) Committee Meeting Minutes ��NG Thursday, February 14, 2019 9:00 am Main Committee Room (II) Delegations There were no delegations. (III) Presentations Mayor Ryan welcomed everyone to the meeting and thanked staff for their hard work and efficient budget preparation, noting that this is the first budget meeting for this term of Council. Tony Prevedel, CAO, expressed his thanks to staff and Members of Council for the extensive budget review meetings in preparation of the 2019 Budget. He stated that the budget had come in just under the budget target set by Council at 2.19% and further noted that Pickering assessment growth is up by 2.92% due to the impact of the development in the 407 Innovation Corridor which allows the City to continue to provide property tax grants, seniors' snow removal programs, transfer of funding to reserves and the ability to move forward with the Civic Centre Project. Stan Karwowski, Director, Finance & Treasurer, provided a PowerPoint presentation to Committee outlining the 2019 Draft Current and Capital Budgets. The presentation included the budget impacts on residential taxpayers, asset management and the City's financial position and debt. S. Karwowski highlighted that this is the lowest budget increase for the City in 19 years noting that the City of Pickering's share of the residential tax bill is 30.27% with the Region of Durham receiving 54.99% and the School Board 14.74%. He stated that the average impact on a taxpayer, based on a $500,000 property value, would be approximately $105. He further added that the 2019 property tax increase is below the 2% inflation rate. Mr. Karwowski highlighted some of the City's key initiatives, including but not limited to, the extension of the deadline to allow more time for the organizations to prepare and submit applications for community grants; conversion of the City's fleet vehicles from gas to electric or hybrid vehicles resulting in fuel and maintenance savings; and the development of the new Civic Centre. He noted that Senior Staff would be presenting a business case for the Civic Centre in April or May, which would focus on costs, revenues/assessment and legal agreements. He added that this development is one of the largest investment decisions for consideration by Pickering Council, as it will affect the future of the City for the next 50 years and more. A question and answer period ensued regarding innovative opportunities for vacant farm land as it relates to the collection of property taxes and abilities to shift the' property tax base. Members of Council requested further details on the revenues to 2 cty o� DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room be realized as well as samples of the budget levy comparison with other municipalities such as Toronto and Markham. A further question and answer period ensued regarding current investment strategies and the amounts transferred to reserve funds with Staff advising that they would report to Council with this information. Further discussion ensued regarding the property tax grant program offered by the City and the possibility for the Region of Durham to provide a similar program; the City's Community Grant Program and the ability for staff to have delegated authority to apply minor contingencies for oversights in the application process; the need to identify percentages of revenues that are directed at debt reduction; and the Senior Government Grant Funding Opportunities to assist with the Recreation Complex Main Entrance & Core Renovations and the Pickering Heritage and Community Centre. Staff advised that grant applicationshave been prepared and submitted and that they are looking at all possible secondary grants available, such as accessibility funding. (IV) Matters for Consideration 1. Review and Recommendation of the 2019 Capital Budget Moved by Councillor McLean That the 2019 Capital Budget for the Office of the Mayor be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for the Office of Council be approved and presented to Council on February 25, 2019. Discussion ensued regarding the life expectancy of the Dunbarton Pool and clarification whether the City or the School Board owns the pool. Staff advised -that the facility is in good condition, that the pool is owned by the City, and that there is an agreement with the School Board and the City for maintenance. Moved by Councillor Pickles That the 2019 Capital Budget for Civic Complex be approved and presented to Council on February. 25, 2019. Carried 25 26 acs o�; DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Capital Budget for Dunbarton Pool be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for Don Beer Arena be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the timeline for the construction of the new Heritage Centre and the feedback from the consultation process. Staff advised that the consultation process was completed and that they have received positive comments from the community. Next steps included preparing a submission for tender later this year with construction starting in 2020. Moved by Councillor Butt That the 2019 Capital Budget for Community Centres be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for the Recreation Complex — Core be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for the Recreation Complex — Pool be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Recreation Complex — Arenas be approved and presented to Council on February 25, 2019. 4 Carried c o Executive (Budget) Committee /''� Meeting Minutes � J\t 1` �. ] Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Capital Budget for the Museum be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for Property Maintenance be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Capital Budget for the Roads Equipment be approved and presented to Council on February 25, 2019. Carried A question and answer period ensued regarding the sale of the Operation Centre lands to the School Board once the new Operations Centre opens. Staff confirmed that the soil would be tested and the site cleaned up in preparation for the sale once the land becomes vacant. Moved by Councillor Pickles That the 2019 Capital Budget for the Operations Centre be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the consulting services and engineering design for the change rooms and washrooms at Rotary Frenchman's Bay West Park and it was requested that staff consider alternatives for the required structure that would be Tess intrusion and reduce costs. Staff were requested to change the wording for final budget to better reflect the project description. Further discussion ensued regarding other parks within the City and whether staff could provide a detailed list of renovation projects for all parks. Staff were directed to explore additional capital funds for parks in the north end. 5 27 28 6-4 oaf PICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Brenner That the 2019 Capital Budget for the Parks be approved and presented to Council on February 25, 2019. Carried Committeerecessed at 10:55 am and reconvened at 11:10 am. Moved by Councillor Butt That the 2019 Capital Budget for the Fleet Vehicles be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Capital Budget for Information Technology be approved and presented to Council on February 25, 2019. Carried Moved by Councillor McLean That the 2019 Capital Budget for the Streetlights & Signalization be approved and presented to Council on February 25, 2019. Moved by Councillor Pickles That the 2019 Capital Budget for the Sidewalks be approved and presented to Council on February 25, 2019. Carried Carried Discussion ensued regarding the Flood Control Project on Franklin Street in Claremont and questions were raised as to whether there would be a consultation process with area residents. Staff advised that the consultation process would occur in June and that they expect to have the study completed in time to start the project in 2020. Additional questions were raised regarding other streets in the City where flooding occurs regularly. Staff advised that they would be conducting an in-house study to review flooding and provide design improvements for these areas with details to be provided to Council. 6 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Brenner That the 2019 Capital Budget for the Stormwater Management be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Roads Project be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Water Resources & Development Services be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding sidewalk improvements, and whether there wereplans for urbanization of the roads and sidewalks around the new Durham Live project to ensure pedestrian access. Staff advised that the intersection is a Regional Road and that detailed plans have not yet been released. Further discussion ensued regarding other Regional and City streets that require sidewalk improvements, namely those along Kingston Road, Finch/Altona and Sandy Beach Road. Staff were requested to provide Members of Council with semi-annual reports to update Council on DC funded projects. Moved by Councillor Pickles That the 2019 Capital Budget for Development Projects — (DC Funded) be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Finance & Taxation be approved and presented to Council on February 25, 2019. Carried 7 29 30 c4. DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Butt That the 2019 Capital Budget for Fire Services be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Capital Budget for the Library be approved and presented to Council on February 25, 2019. Carried 2. Review and Recommendation of the 2019 Current Budget Discussion ensued regarding the new proposed position in Economic Development and whether staff would be bringing this back to Council prior to the hiring of an individual. Further questions were raised regarding the summer student position in the CAO's office and what type of work this position would be performing. Staff advised that they would be reporting back to Council on the new Economic Development position. Moved by Councillor Cumming That the 2019 Current Budget for the Office of the CAO - Administration be approved and presented to Council on February 25, 2019. Carried Members commended the Customer Care staff for their professional and courteous manner when dealing with the public and enquired if the Customer Care Centre is adequately staffed. Staff advised that current staffing levels are adequate and that the office of the CAO is available to provide additional support to the Customer Care Centre if needed. Discussion ensued about the possibility of providing after hours service to provide more flexible hours for residents to contact the City. The CAO advised that Staff were currently reviewing staffing models in other municipalities and that they would take this under advisement as part of that review. 8 +Ccs H Executive (Budget) Committee Meeting131CKMinutes :� �.NG Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Current Budget for Customer Care Centre be "approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Public Affairs & Corporate Communications be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for City Development — Administration be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Current Budget for City Development —Planning & Design be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for City Development — Building Services be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Current Budget for City Development —Strategic Initiatives & Sustainability be approved and presented to Council on February 25, 2019. Carried 9 31 32 cii/Executive (Budget) Committee RICMeeting Minutes 1\ L,.,] Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Butt That the 2019 Current Budget for City Development —Committee of Adjustment be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for City Development — Heritage Pickering be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Current Budget for Culture & Recreation— Admin be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Pickering Arts Centre be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Current Budget for Civic Centre be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for the Senior Citizens Centre be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Current Budget for Programs be approved and presented to Council on February 25, 2019. 10 Carried DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Ashe That the 2019 Current Budget for Dunbarton Pool be approved and presented to Council on February 25, 2019. Carried A question and answer period ensued regarding the new Summer Ice Program being offered by the City. Staff advised that due to the closing of the Art Thompson arena in April, an opportunity was identified for a summer ice rental program at the Don Beer Arena. Staff noted that the reaction to the program had been very positive with. most of the time slots already sold out. Moved by Councillor Pickles That the 2019 Current Budget for the Don Beer Arena be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for the Community Centres be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget the Recreation Complex — Central Core be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Current Budget the Recreation Complex — Pool be approved and presented to Council on February 25, 2019. Carried 11 33 34 (4 of DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Current Budget for the Recreation Complex — Arenas be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2019 Current Budget for the Museum be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Operations Administration be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the number of street sweepers that are currently in operation and the frequency schedule. Staff advised that the City has three street sweepers and the goal is to sweep all streets twice a year. Further discussion ensued regarding the new proposed criteria for the Seniors Snow Removal Program. Staff advised that the eligibility is based on income and other factors, such as ODSP and that a memo would be provided to Council outlining the suggested approach. Moved by Councillor Brenner That the 2019 Current Budget for Property Maintenance be approved and presented to Council on February 25, 2019. Carried. Moved by Councillor Butt That the 2019 Current Budget for Fleet Services be approved and presented to Council on February 25, 2019. 12 Carried Executive (Budget) Committee PICKERING. Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Discussion ensued about the staffing complement for winter/snow clearing and whether the City should consider outsourcing this service. Staff advised that they are currently able to meet the snow -clearing schedule and will be ready for the impact of increased snow clearing in the Seaton area. Moved by Councillor Cumming That the 2019 Current Budget for Roads be approved and presented to Council on February 25, 2019: Carried Discussion ensued regarding the increased labour for park maintenance. Staff advised that the increase is due to term labourers being extended into September to continue grass cutting as this was previously handled by arena staff who are now needed for the ice programs being offered at various facilities. Moved by Councillor Butt That the 2019 Current Budget for Parks be approved and presented to Council on February 25, 2019. • Carried The committee recessed for lunch at 12:15 pm and reconvened at 1:00 pm. Moved by Councillor Butt That the 2019 Current Budget for Information Technology be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding fines for parking on snow routes; legal fees associated with OMB/LPAT hearings and whether the City is able to recover any costs; ability to share legal resources with the Library; and, when the review of the City's Sign By-law occurs. Staff advised that costs for LPAT hearings are not recoverable like civil proceedings in Superior Court; that they would continue to look for efficiencies and savings to assist the Library where possible; and that there was no defined timeline mandated for review of the Sign By-law but that Staff had formed a working group which was in its early stages, to look at opportunities to improve the By-law and include new types of signs not. currently provided for. 13 35 36 CJS 0,2 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Current Budget for Legal Services be approved and presented to Council on February 25, 2019. Carried Questions were raised regarding the timing of the Ward/Boundary Review and whether it would be completed before the next election. Staff advised that the Clerk's Office would be working on this project and that it would be completed for the 2022 Municipal Election. Moved by Councillor Pickles That the 2019 Current Budget for Clerk's Office be approved and presented to Council on February 25, 2019. Carried Questions were raised regarding whether there were any plans in place to implement a digital strategy with a move to paperless options. The CAO advised that Staff would take this under advisement when looking into future options for the Corporation. Moved by Councillor Butt That the 2019 Current Budget for Records Management & Elections be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for the Print Shop/Mail Room be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the addition of two new full-time positions for By-law services. Staff indicated that this is to provide efficiencies in recovering unpaid fines and to provide support for current staff in parking and licensing administration. Further discussion ensued regarding the licensing of Uber in Pickering. Staff advised that the Taxicab By-law is currently under review and Staff would be looking into a model to present to the industry and Council. 14 P1CKERJ NG Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor McLean That the 2019 Current Budget for By-law be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Current Budget for Animal Services be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the location of the proposed skate park behind the Pickering Recreation Complex; the needs assessment of the Waterfront Park and what elements should be included; and whether Staff could include updates on projects that would carry over to the next year in a semi-annual report to Council. Moved by Councillor McLean That the 2019 Current Budget for Engineering Services — Administration be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Crossing Guards be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Water Resources & Development Services be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Sidewalks be approved and presented to Council on February 25, 2019. Moved by Councillor Butt 15 Crried 37 38 ate o,{ DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room That the 2019 Current Budget for Streetlights be approved and presented to Council on February 25, 2019, as follows; Carried Moved by Councillor Brenner That the 2019 Current Budget for Finance be approved and presented to Council on February.25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Supply & Services be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding whether City Fire Services charges for inspections relating to fire prevention. Further discussion ensued regarding the support services available for firefighters suffering from post-traumatic stress disorder (PTSD). Moved by Councillor Butt That the 2019 Current Budget for Fire Protection be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Emergency Operations be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Human Resources be approved and presented to Council on February 25, 2019. 16 Carried cry 001 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Butt That the 2019 Current Budget for Health & Safety be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Libraries be approved and presented to Council on February 25, 2019. Carried .. General Government Moved by Councillor McLean That the Current budget for General Government be approved and presented to Council on February 25, 2019. Carried Moved by Councillor McLean That the Current budget for Mayor Ryan be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the Current budget for Councillor Ashe be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the Current budget for Councillor McLean be approved and presented to Council on February 25, 2019. Carried 17 39 40 PICKE RiNG Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Ashe That the Current budget for Councillor Pickles, Councillor Brenner, Councillor Cumming and Councillor Butt be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the Current budget for Council Support be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the Current budget for Grants to Organizations be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the Current budget for Annual Charges — 2018 Budget — Externa Debentures & Internal Loans by Function be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the Current budget for Transfers to Reserves be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the Current budget for Transfer to Reserve Funds be approved and presented to Council on February 25, 2019. 18 Carried DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room 3. Review of Proposed Fees and Charges By-law Discussion ensued regarding the increased user fees for the rental of sport fields and parks for special events and sports teams. Staff advised Members of Council that user groups had been consulted over the last number of months and were aware of the adjustment to the fees and that they would be consulted again in the Spring. A question and answer period ensued regarding the City's building permit fees and how they compared to other surrounding municipalities as well as whether there was a process in place, and the applicable fee structure, for developers who were seeking priority for permits. Staff advised that the City's fees are comparable with other municipalities and that they were looking into various strategies regarding priority building permits in hopes of advancing this in the future. Moved by Councillor Butt That the Current budget for User Fees be approved 'and presented to Council on February 25, 2019. (V) Other Business There were no items of other business. (VI) Adjournment Moved by Councillor Butt Seconded 'by Councillor Pickles That the meeting be adjourned. The meeting adjourned at 2:25 pm. 19 Carried Carried 41 PICKERING Delegations February 25, 2019 1. Durham Region Police Service Brad Carter, DRPS Acting Manager of Strategic Planning Re: 2020-2022 Strategic Business Plan 2. Christine Ashton Ajax -Pickering Board of Trade Re: 2018 Update & 2019 Goals 3. Teresa Shaver Business Advisory Centre Durham Inc. Re: Business Support for Entrepreneurs and Businesses 42 CJS o� DICKERING February 25, 2019 Committee Reports a) Report EC 2019-02 of the Executive Committee Executive Pages 1. Director, Community Services, Report CS 02-19 Repeal of Pickering Museum Village's By-laws -Pickering Museum Village Advisory Committee -Pickering Museum Village Reserve Fund -Pickering Museum Management Board Report CS 02-19 was referred back to staff at the February 4, 2019 Executive Committee meeting. 2. Director, Community Services, Report CS 03-19 Community Festivals and Events -Approval of 2019 Events in Esplanade Park Recommendation 12-15 1. That Council authorize staff to issue a park permit for the use of Esplanade Park by Ajax -Pickering Rotary Clubs from May 31 to June 2, 2019 (inclusive) for Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 21, 2019 for Aboriginal Celebration Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Canadian Food Truck Festivals from August 9 to August 11, 2019 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Frederica Black Events on September 21, 2019 for a Brew & BBQ Fest on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 43 3. Director, Community Services, Report CS 05-19 Municipal Highway Winter Maintenance Agreement -Mowbray Street (formerly Brock Road) in the City of Pickering Recommendation 16-29 1. That Council authorize the Mayor and City Clerk to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services, and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 4. Director, City Development & CBO, Report PLN 02-19 City of Pickering Community Energy Plan Recommendation 30-42 1. That Council endorse the Low Carbon Pathway scenario in the draft Community Energy Plan (Energy Plan) in principle; 2. That Council endorse the Energy Plan's recommendations that support a low carbon future save and except Recommendation #2 and Recommendation #3 as outlined in Attachment #1 to Report PLN 02-19; 3. That Council advise the Region of Durham that Pickering has serious concerns with Recommendation #2 regarding the creation of a new central entity to coordinate the implementation of the Energy Plan and instead recommends that Veridian Connections and Enbridge be jointly tasked to lead and coordinate the Energy Plan's implementation, and requests the Region of Durham initiate discussions with Veridian Connections and Enbridge Inc. in this regard; 4. That Council request the Region of Durham to defer the Durham Green Standard Implementation Program in Recommendation #3 until such time as the building community in Durham Region has had an opportunity to assess the risks, barriers, and costs associated with implementing the Green Standard; 5. That Council authorize staff to participate in developing a five-year implementation plan for the six program areas and report back on the legal, financial and staffing implications of each program; and 44 6. That the City Clerk forward a copy of Report PLN 02-19 to the Region of • Durham, local municipalities in Durham, Veridian Connections, Oshawa Power and Utilities Corporation, Whitby Hydro, Hydro One, Enbridge Inc., Building Industry and Land Development Association and the Durham Region Home Builders' Association. Director, Corporate Services & City Solicitor, Report CLK 01-19 43-45 Update to Procedure By-law — Inclusion of Provisions regarding Pregnancy and Parental Leave for Members of Council Recommendation 1. That Report CLK 01-19 respecting an update to the Procedure By-law pertaining to provisions regarding pregnancy and parental leave for Members. of Council be received; 2. That the draft By-law included as Attachment #1 to CLK 01-19 be enacted; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 6. Chief Administrative Report CAO 04-19 46-65 Naming Rights Agreements Recommendation 1. That Council approve, in principal, the acceptance of $1.125 million from Chestnut Hill Developments in exchange for the naming rights of the Pickering Recreation Complex, in accordance with the sponsorship agreement (see Attachment No. 1). 2. That Council approve, in principal, the acceptance of $5 million from Lebovic Enterprises in exchange for the naming rights of the future Seaton Recreation Complex, in accordance with the form of sponsorship agreement (see Attachment No. 2). 3. That Council approve, in principal, the acceptance of $10 million from Triple Properties in exchange for the naming rights of the future Central Library, in accordance with the form of sponsorship agreement (see Attachment No. 2). 4. That the said sponsorship agreements (Attachment No. 1 and 2) are approved subject to minor revisions acceptable to the Chief Administrative Officer, and the Director, Corporate Services & City Solicitor. 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 45 Cte DICKERING February 25, 2019 New and Unfinished Business Pages 1. Director, Community Services, Report CS 04-19 Tender for Brock Ridge Community Parks and S.M. Woodsmere Park - Baseball Diamond Improvements Project - Tender No. T-9-2019 Recommendation 57-68 1. That the Brock Ridge Community Park - Baseball Diamond Improvements and S.M. Woodsmere Park - Baseball Diamond Improvements projects be combined as the "Brock Ridge Community Park and S.M. Woodsmere Park -Baseball Diamond Improvements" project for debenture financing for an estimated total net project cost of $1,005,418.00; 2. That Tender No. T-9-2019 submitted by Anthony Furlano Construction Inc. in the amount of $969,571.07 (HST included) be accepted; 3. That the total gross project cost of $1,116,472.00 (HST included), including the amount of tender, contingency and other associated costs, and the total net project cost of $1,005,418.00 (net of HST rebate) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $1,005,418.00 as follows: a) the sum of $815,000.00 as provided for in the 2019 Parks Capital Budget be increased to $919,000.00 to be financed by the issuance of debentures by The Regional Municipality of Durham over a period not to exceed ten years; b) the sum of $85,000.00 to be funded by a transfer from the Self - Insurance Reserve; c) the sum of $1,418.00 to be funded from property taxes; d) the annual repayment charges in the approximate amount of $110,500.00 be included in the Current Budget for the City of Pickering commencing in 2019, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of Current Budget; 46 e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 5. That the draft By-law attached to this report be enacted; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report LEG 02-19 69-72 Request to the Regional Municipality of Durham to Share Unused Conduit -Broadband Service in Pickering Recommendation 1. That Report .LEG 02-19 be received for information, and that Council recognize the importance of widespread, fast and affordable internet access for all residents and businesses, for the purposes of enhancing social and political participation, digital equality and enabling economic development; 2. That the Region of Durham is hereby requested to provide the City with access to unused and/or underutilized conduit within Regional roads for the purpose of a City -sponsored fiber optic broadband network; 3. That a copy of these Recommendations be sent to the Chair, Region of Durham, the Chief Administrative Officer, Region of Durham, the Commissioner of Works, Region of Durham, the Commissioner of Planning and Economic Development, Region of Durham and to all Durham area municipalities; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 3. Director, Finance & Treasurer, Report FIN 01-19 73-76 2019 Current Budget and Finahcial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation It is recommended that Report FIN 01-19 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2019 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. 5. Director, Finance & Treasurer, Report FIN 02-19 77-159 2019 Current & Capital Budget Recommendation 1. That Report FIN 02-19 of the Director, I inance & Treasurer be approved; 47 2. That Council direct staff to include in casino revenue negotiations with Durham Region the principle that Durham Region shall develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities for the Regional share of property taxes and the property tax relief shall be in the same percentage as the City of Pickering's program for Pickering; 3. That the following reserves be established as a result of the City selling naming rights for various facilities: a) That a Library Building Reserve be established and this reserve be used for: construction of new library facilities, signage and other marketing costs associated with naming rights and or major renovations and these funds be applied towards the City Share of the project's cost; b) That a Recreation Complex Reserve be established and funds in this reserve be applied to cover signage and other marketing costs associated with naming rights and any debt costs associated with major renovations to the building; and c) That a Seaton Complex Reserve be established and these funds be used for: signage and other marketing costs associated with naming rights and, the construction of a new recreational facility in Seaton and that these funds be applied towards the City Share of the building's cost. 4. That the following budget recommendations be approved; a) That the 2019 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $57,514,793 be approved; b) That the 2019 Gross Current Budget expenditures for City purposes in the amount of $49,347,792 (excluding personnel expenditures) less estimated current revenues of $42,044,874 (City Revenues of $39,897,874 plus $1,847,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,293,420 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $180;000 for two additional Fire Fighters, for a total final levy of $64,791,131 being an increase of approximately 2.47% over the 2019 budget, be approved; 5. That the 2019 Capital Budget for the City of Pickering with a Gross Expenditure of $76,995,776 be adopted as presented: 48 a) That the following capital financing sources be approved as presented in the 2019 Capital Budget: Transfer from Current Fund to Capital Fund . $1,293,420 Transfers from Reserves: - City Share Dev. Charges Projects (7022) 5,481,405 - Rate Stabilization Reserve (7021) 2,749,000 - Vehicle Replacement Reserve (7040) 1,209,000 - Capital Replacement Reserve (7001) 416,000 - Self -Insurance (7020) 235,000 - Fence (7057) 180,000 - Rec. Complex Core Surcharge (7034) 45,000 - Dunbarton Pool Surcharge (7032) 20,000 - Don Beer Arena Surcharge (7033) 20,000 - Rec. Complex Arena (7036) 20,000 - Rec. Complex Pool Surcharge (7035) 18,000 Transfers from Reserve Funds: - Development Charges (7601 — 7630) 12,267,155 - Third Party Contribution (7501) 10,891,000 - Federal Gas Tax Funds (7505) 3,180,000 - Parkland (7502) 126,195 - Building Permit (7506) 52,000 - Seaton Land Group FIA (7713) 37,772 Debt - 5 yr 480,000 Debt - 10 yr 3,620,000 Debt - 20 yr 7,091,765 Internal Loan - 5 yr 782,000 Internal Loan - 10 yr 695,000 Internal Loan — 15 yr 565,000 Sale of Land 12,000,000 Donations 228,500 Federal Grant — TBD 13,085,984 Federal Grant — Canadian Heritage Legacy 105,000 Fund Provincial Grant — TBD 93,000 Provincial Grant — Invest in Ontario 8,580 Total $76;995,776 b) That total external debt financed by property taxes of $11,191,765 for the projects identified in the 2019 Capital Budget, and as indicated in this report, in the amount of $480,000 for a period not to exceed 5 years, $3,620,000 for a period not to exceed 10 years and $7,091,765 for a period not to exceed 20 years be approved; 49 c) That the internal loans in the amount of $2,042,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2019 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That 'any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2019 Capital Budget to be financed.through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the Village Green Seaton P-110 (5780.1905) and Village Green Seaton P-111 (5780.1906) projects be deferred to 2020 and replaced with the Jackson Green Playground Equipment (5780.2004) project, which was in the 2020 forecast, and that this project be financed from the Parkland Reserve Fund; i) That financing for the design and construction of the Centennial Park Picnic Shelter and Amenities (5780.1902) be changed from 15 year internal loan to 15 year external debt and that financing for the backhoe replacement (5319.1904) be changed from 5 year external debt to 5 year internal loan; j) That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2019 towards the payment of internal loans; k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 1) That the funding for the Conservation Barn Reconstruction (5744.1808.6500) be increased by $10,000 to fund additional construction costs and this cost be funded from a transfer from the Facilities Reserve (7055); That the Director, Finance & Treasurer be authorized to transfer: 50 a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated for the establishment of an elected officials life insurance reserve and this reserve be funded to a limit of $200,000 and that $100,000 be paid to the designated beneficiary and to amend section 07.02 of Council Compensation Policy ADM 190 accordingly; the remaining surplus be allocated in the following ratio: 25% to the Rate Stabilization Reserve (7021); 10% to the Facilities Reserve (7001) 15% to the Tennis Court Reserve (7049); and 50% to the City Share DC Projects Reserve (7022); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); 7 That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including amendments to sections 06 and 07 of Policy ADM 190, to ensure that the budget plan accommodates any reallocation of 2019 current operating expenditures and revenues resulting from any reorganization, including: an adjustment be made for the loss of the one-third nontaxable allowance by the federal government with an effective date of December 31, 2018 by adjusting elected officials salaries by thirty percent with corresponding adjustment to the benefit account with an effective date of January 1, 2019; the addition and establishment of a health care spending account for $5,000 per year with no carry over provision or unused amount paid out; and to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2019 final tax rates; 8. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 9. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 10. That the Financial Control Policy be amended to establish a capital projects contingency guideline of twelve percent and that the contingency 51 funding excludes material test, permits, inspections services and soil testing; 11. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 12. That Council approve the cancellation of the following approved capital projects: a) (4) Oil Grit Separators (5321.1107) - $300,000 b) Oil Grit Separators (5321.1408) - $321,000 c) B-32 Krosno Creek - Flow Diversion Design (5321.1502) - $250,000 d) B-15 Krosno Creek Erosion Control (5321.1604) - $958,100 e) B32 a, b, c Krosno Creek Culvert Replacements Construction (5321.1605) - $1,750,000 f)) Amberlea Park - Asphalt Pathways Reconstruction (5780.1617) - $35,000 g) Greenwood Baseball Fencing Replacement (5780.1616) - $130,000 h) Amberlea Park.- Small Diamond Upgrades (5780.1715) - $100,000 i) Amberlea Park - Asphalt Pathways Reconstruction (Additional Funds Required) (5780.1722) - $10,000 j) Recreation Complex - Diesel Backup Generator Replacement (5731.1702) - $200,000 k) Grand Esplanade Phase la -Partnership Project Development (5701.1802) - $400,000 1) Grand Esplanade Phase 1b -Design & Construction (5701.1803) - $26,500,000 m) Recreation Complex - Concourse Renovation Phase 1 Construction (5731.1805) - $960,000 n) FS# 5 Foundation Repairs & Underpinning (5340.1801) - $250,000 o) Back-up Power to Banquet Hall Air Conditioning (5731.1812) - $145, 000 52 p) Various Parks Lighting - LED Lighting Conversion (5780.1809) - $250,000 City-wide Walkways - LED Lighting Conversion (5311.1805) - $110,000 13. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14. That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2019 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 25 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy; 16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2019; 17. That the Director, Finance & Treasurer be authorized to amend Policy ADM 190 with the following changes: subsection 07.01 b) ii) from 75 to 85; subsection 07.04 a) from more than four years to completion of a term; subsection 07.04 c) from 24 months to 36 months; an additional provision to subsection 09.05 to permit economy plus air travel for air travel over five hours; subsection 09.07 be amended to include a provision to exclude international air travel for economic development promotion; subsection 12.01 a) be revised from three years to 40 months and subsection 12.03 a) revised to indicate that land line telephone expense reimbursement will expire on November 14, 2022; 53 18 That the Director, Finance & Treasurer be authorized at his discretion to. draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 19. That Council authorize the establishment of a Museum Collection Reserve and this reserve be used to fund collections development; artifact . maintenance and conservation care of the museum's collection and that transfers from the following accounts be transferred to this reserve: unused funds from the Artefact Repairs & Maintenance Account (2744.2480.0000) and donations from account (2744.9977.0000); 20. That the following two new positions.are on hold (Senior Economic Development Officer and Manager Arts Centre) pending a report to Council; 21. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 22. That the Financial Control Policy be amended to require Council approval for out of country conferences funded by the City; 23. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 24. That Council approve the single source of AECOM Canada Ltd in accordance with the City's Purchasing Policy Item 10:03 (c) to be the •City's consultant for plans review assignments to ensure BUilding Code compliance for hi -rise residential and other complex building development projects for a one year period and that the expenditure for the services do not exceed $30,000 per project within the 2019 calendar year; 25. That Council accept and approve the proposal submitted by The Municipal Infrastructure Group Limited to undertake consulting and professional services for the Pickering City Centre Stormwater Management Strategy Update, in the amount of $133,240 (HST included) in accordance with Purchasing Policy 10:03 (c) and that; a) The total gross project cost of $276,677 (HST included), including the proposal amount, miscellaneous project allowances and contingency, and the total net project cost of $249,156 (net of HST rebate) be approved; and b) Council authorize the Director, Finance & Treasurer to finance the total net project cost of $249,156 as follows: (i) The sum of $224,240 to be funded from a transfer from the Development Charges - Stormwater Management (SWM) Reserve Fund (7611); and 54 (ii) The sum of $24,916 to be funded from the Development Charges - City's Share Reserve (7022); 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 28. That Council approves the following financial goals for the current term of office: a) Reduce the use of five year internal debt over the term of Council to nil by 2022; and That the City's annual contributions to the "Major Equipment" Parks and "Vehicles" reserves equals the annual amortization amount by 2022. 29. That Council amend the Community Grant policy as follows:. a) That the recommended grant to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date for the 2020 Community Grant Program be October 25, 2019 to give community groups sufficient time to submit their applications; c) That anorganization's or event's activities with high liability (e.g. fireworks, dunk tanks and pyrotechnics) be ineligible for community grant funding; d) That funding of insurance expenses be ineligible for the Community Grant Program; e) That the Chief Administrative Officer and Director, Finance & Treasurer be authorized to award up to $250 in minor. community grants under the following rules: i) That the organization has to complete the City's application form and their application has to meet the City's criteria; ii) That these organizations be permitted to receive only one $250 grant per term of Council and the funding for these grants be limited to the grant contingency allocation as provided in the grants budget; and 55 iii) That staff report on an annual basis to Council with the list of successful $250 grant applicants as part of the budget process; 30. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 31. That Council approve the transfer of any Veridian funds exceeding the 2019 budget amount of $3,156,138 to the Roads and Bridges Reserve Fund; 32. That any unspent 2019 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve; 33. That Council authorize the establishment of a Major Equipment Reserve and this reserve be used to fund the purchase of major equipment or major repairs; 34. That Council direct staff to report on Outstanding Capital projects as of July 31St and December 31st of each year; 35. That Council approve the 2019 Low Income Seniors & Persons with Disabilities grant amount be increased from $300 to $330 per household; 36. That Council pass the attached General Municipal Fees and Charges By- law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2019 Current budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2019 User Fee Schedule; and b) That the fee structure for Seniors Snow Removal be revised to reflect criteria as presented below: Single/Family Income Level Prior to April 1, 2019 April 2, 2019 Receipt of Guaranteed Annual Income Supplement (GAINS) $0.00 $0.00 Net Income < $75,910 $35.00 + HST $60.00 + HST Net Income > $75,911 and < $122,843 $35.00 + HST $90.00 + HST Net Income > $122,844 $35.00 + HST Not Eligible 37. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. 56 PICKERING Report to Council Report Number: CS 04 -19 Date: February 25, 2019 From: Marisa Carpino Director, Community Services Subject: Tender for Brock Ridge Community Parks and S.M. Woodsmere Park - Baseball. Diamond Improvements Project - Tender No. T-9-2019 - File: A-1440-001 Recommendation: 1. That the Brock Ridge Community Park - Baseball Diamond Improvements and S.M. Woodsmere Park - Baseball Diamond Improvements projects be combined as the "Brock Ridge Community Park and. S.M. Woodsmere Park - Baseball Diamond Improvements" project for debenture financing for an estimated total net project cost of $1,005,418.00; 2. That Tender No. T-9-2019 submitted by Anthony Furlano Construction Inc. in the amount of $969,571.07 (HST included) be accepted; 3. That the total gross project cost of $1,116,472.00 (HST included), including the amount of tender, contingency and other associated costs, and the total net project cost of $1,005,418.00 (net of HST rebate) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $1,005,418.00 as follows: a) the sum of $815,000.00 as provided for in the 2019 Parks Capital Budget be increased to $919,000.00 to be financed by the issuance of debentures by The Regional Municipality of Durham over a period not to exceed ten years; b) the sum of $85,000:00 to be funded by a transfer from the Self -Insurance Reserve; c) the sum of $1,418.00 to be funded from property taxes; d) the annual repayment charges in the approximate amount of $110,500.00 be included in the Current Budget for the City of Pickering commencing in 2019, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of Current Budget; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 57 CS 04-19 February 25, 2019 Subject: Brock Ridge Community Park and S.M. Woodsmere Park Page 2 - Baseball Diamond Improvements Project 5. That the draft By-law attached to this report be enacted; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: Baseball diamond improvements to Brock Ridge Community Park and S.M. Woodsmere Park were approved in the 2019 Parks Capital Budget. GHD Ltd. was retained for engineering consulting services, including the provision of geotechnical reports and preparation of drawings and specifications, in advance of tendering the project in 2019. Tender No. T-9-2019 was issued on January 15, 2019, with an optional site visit held on January 23, 2019 with four companies responding by the closing date of Thursday, February 7, 2019. The low bid submitted by Anthony Furlano Construction Inc. in the amount of $969,571.07 (HST included) is recommended for approval. The total gross project cost is estimated to be $1,116,472.00 (HST included) and the total net project cost is estimated at $1,005,418.00 (net of the HST rebate). Financial Implications: 1. Tender Amount Tender No. T-9-2019 HST (13%) Total Gross Project Cost $858,027.50 111,543.57 $969,571.07 2. Estimated Project Costing Summary Tender No. T-9-2019 Contingency Consulting — GHD Material Testing, Quality Assurance Total Costs HST (13%) Total Gross Project Costs HST Rebate (11.24%) Total Net Project Costs. 5780.1920.6129 5780.1921.6129 Brock Ridge S.M. Woodsmere Community Park Park $455,750.00 53,116.00 15, 935.00 524,801.00 68,224.00 $593,025.00 (58,988.00) $534,037.00 $402,278.00 46,884.00 14,065.00 463,227.00 60,220.00 $523,447.00 (52, 066.00) $471,381.00 Total $858,028.00 100,000.00 30,000.00 $988,028.00 128,444.00 $1,116,472.00 (111,054.00) $1,005,418.00 58 CS 04-19 Subject: Brock Ridge Community Park and S.M. Woodsmere Park - Baseball Diamond Improvements Project February 25, 2019 Page 3 3. Approved Source of Funds 2019 Parks Capital Budget Description Account Code Brock Ridge Community Park - Baseball Diamond Improvements S.M. Woodsmere Park- Baseball Diamond Improvements Property Taxes Total Funds 5780.1920.6129 Source of Funds Budget Debt — 10 years Self insurance Reserve 5780.1921.6129 Debt - 10 years $365,000.00 85,000.00 $450,000.00 Required $449,000.00 85,000.00 470,000.00 0.00 1,418.00 $900,000.00 $1,005,418.00 4. Source of Funds by Park Source of Funds Debt — 10 years Self Insurance Reserve Property Taxes Total Funds 5780.1920.6129 Brock Ridge Community Park $449,000.00 85,000.00 37.00 $534,037.00 5780.1921.6129 S.M. Woodsmere Park $470,000.00 0.00 1,381.00 $471,381.00 Total $919,000.00 85,000.00 1,418.00 $1,005,418.00 Net. Project Cost under (over) Approved Funds ($105,418.00) Additional funds are required as a contingency. A contingency has been provided to cover possible additional construction costs in the event that poor soil conditions are encountered. If no issues are encountered, these funds will not be spent. For the purpose of debenture financing, the Brock Ridge Community Park - Baseball Diamond Improvements and the S.M. Woodsmere Park - Baseball Diamond Improvements will be combined into one project and named "Brock Ridge Community Park and S.M. Woodsmere Park - Baseball Diamond Improvements" project. Discussion: The 2019 Capital Budget includes $450,000 for baseball diamond improvements in Brock Ridge Community Park and $450,000 for baseball diamond improvements in S.M. Woodsmere Park. The baseball backstops of these parks experienced catastrophic collapse as a result of a 20mm ice storm event on April 14 and 15, 2018. Due to the condition of the existing baseball backstops, full replacement was recommended by staff and was submitted as capital projects in the 2019 Capital Budget. Included in the scope of work is the replacement of 59 CS 04-19 February 25, 2019 Subject: Brock Ridge Community Park and S.M. Woodsmere Park Page 4 - Baseball Diamond Improvements Project player benches, new bleachers with concrete pads, replacement of the chain link on the wing and outfield fences, and replacement of the asphalt paving around the backstop. GHD Ltd. was retained in 2018 to prepare drawings and specifications in advance for this project. They will also be retained as a consultant for material and structural quality testing and assurance during construction. Kirkey Field at Brock Ridge Community Park is the home field of Pickering Baseball Association and is mostly used by their competitive Rep League in the Eastern Ontario Baseball Association. The baseball diamond and backstop was originally installed in 1986 and years later, had the backstop poles extended and additional netting installed above the backstop fencing to contain foul balls. The extra loading on the fencing poles contributed to the eventual failure of the posts and collapse of the backstop. The new backstop is taller and structurally engineered to withstand present wind and ice loading conditions. The baseball diamond at S.M. Woodsmere Park was installed in 1997 and again had the backstop poles extended and additional netting installed above the backstop fencing leading to similar results as Kirkey Field. The same engineered design will also be applied to this backstop. References for Anthony Furlano Construction Inc., their Waste Management Plan and list of sub -contractors have been reviewed and are deemed acceptable by the Manager, Capital Projects & Infrastructure. The City's Health and Safety Policy form, and a current Clearance Certificate issued by the Workplace Safety & Insurance Board submitted by Anthony Furlano Construction Inc. have been reviewed and are deemed acceptable. The Certificate of Insurancehas been reviewed by the Manager, Budgets & External Audit and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience the tender is deemed acceptable. After careful review of all submissions received, the Community Services Department recommends acceptance of Tender T-9-2019 submitted by Anthony Furlano Construction Inc. for the Brock Ridge Community Park and S.M. Woodsmere Park - Baseball Diamond Improvements project in the amount of $969,571.07 (HST included) and that the total net project cost of $1,005,418.00 be approved. Attachments: 1. Supply & Services Memorandum dated February 7, 2019 2. Location Map for Brock Ridge Community Park 3. Location Map for S.M. Woodsmere Park 4. Being a By-law to authorize the Brock Ridge Community Park and S.M. Woodsmere Park - Baseball Diamond Improvements project in the City of Pickering and the issuance of debentures in the amount of $919,000.00 60 CS O4-19 February 25, 2019 Subject: Brock Ridge Community Park & S.M. Woodsmere Park Page 5 - Baseball Diamond Improvements Prepared By: Rob G -•en Approved/Endorsed By: Marisa Carpino, MA Supervisor, Parks Operations Director, Community Services Rob Bur , P. Eng Manager, Public Works RG:nw Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Ra? R drigues, CPPB Manag r, Supply & Services Recommended for the consideration of Pickering City Council Tony Prevedel, P. Eng. Chief Administrative Officer (51 2011 61 c44 DICKERING ATTACHMENT # - TO REPORT#_CiS. Memo To: Marisa Carpino February 7, 2019 Director, Community Services From: Jacqueline Charles Senior Purchasing Analyst, Supply & Services Copy: Administrative Assistant, Community Services Manager, Supply & Services Subject: Tender No. T-9-2019 Tender for Brock Ridge Community Park and S. M. Woodsmere Park - Baseball Diamond Improvements Closed: Thursday, February 7, 2019 - 2:OOpm File: F-5400-001 Tender No. T-9-2019 was advertised on the City's website on January 15, 2019. An optional site visit was held on January 23, 2019 at 10:00 a.m. Four companies have submitted a bid for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable 'bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Three (3) bids have been retained for review at this time and are attached. Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Anthony Furlano Construction Inc. $ 969,571.07 $ 969,571.07 Pine Valley Corporation $ 1,290,618.78 $ 1,290,607.63 Lancoa Contracting Inc. $ 1,359,118.80 $ 1,359,683.80 Hawkins Contracting Services Limited $ 1,623,346.44 $ 1,623,346.44 62 Pursuant to Information to Bidders, Item 29 Pre -Condition of Award, the following documentation will be requested of Anthony Furlano Construction Inc. for your review during the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with collecting the following documentation: (a) A copy of the City's Health and Safety Policy form currently dated and signed; (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (c) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (d) Waste Management Plan. A budget of $ 900,000 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the . highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your report: 1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or designate, if required; 2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable to Community Services; 4. if Item (d) is acceptable to Community Services; 5. any past work experience with low bidder Anthony Furlano Construction Inc including work location; 6. without past work experience, if reference information is acceptable to Community Services; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. Tender No. T-9-2019 Tender for Brock Ridge Community Park and S. M. Woodsmere Park — Baseball Page 2 Diamond Improvements 63 Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. JC (4) Attachments Tender No. T-9-2019 Tender for Brock Ridge Community Park and S. M. Woodsmere Park — Baseball 64 Diamond Improvements Page 3 BEATON PLAY O(5 �P LP(18) 5PORT UGHT (B) • 14, LP(17) BATTING CAGE LP(7) •LP(9) ..LP(8) • SPORT • (7 PARKING .0T: MPH. PARKING LOT • LP(6) O CB O Ce LP(13) HO* GARB CAN SPORT UGHT (2) • LP(1A) GARB. ' 2 BENCR�� CAN SHEDS JR. @ SR. •BENCH PLAY AREA Oce ' OT TBRIO( • 1P(2) • LP(1) BLEACHER •LP(10) BENCH BENCH ASPHALT PATH (maws TRIAL) BLEACHER BASEBALL DIAMOND (JR.) MHO CB OMH FINCH AVENUE 0 0 PARK INFO. PPM( 14.06.2m2 ALLOPAIIPC .4114.1 BROCK RIDGE COMMUNITY PARK WAW on P. PAM PAY /MP P. SCAM 1:050 PAW Hs P-026 SHEET 1 OF 1 WOODSMERE • CRESCENT PARK INFO. S.M. WOODSMERE PARK RAN ST -41. P-072 SHEET 1 OF 1 ATTACHMENT TO REPORT# 0 7 of The Corporation of the City of Pickering By-law No. Being a by-law to authorize the Brock Ridge Community Park and S.M. Woodsmere Park — Baseball Diamond Improvements project in the City of Pickering and the issuance of debentures in the amount of $919,000.00. Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower -tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower -tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower -tier municipalities including The Corporation of the City of Pickering (the "City"); and., Whereas the Council of the City wishes to proceed with debenture financing for the Brock Ridge Community Park and S.M. Woodsmere Park — Baseball Diamond Improvements project; and, Whereas before authorizing the construction in respect of the Brock Ridge Community Park and S.M. Woodsmere Park — Baseball Diamond Improvements project, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS O4-19 on the date hereof and awarded Tender No. T-9-2019 for the Brock Ridge Community Park and S.M. Woodsmere Park — Baseball Diamond Improvements project; 67 BY-LAW NO Page 2 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Brock Ridge Community Park and S.M. Woodsmere Park — Baseball Diamond Improvements"; 2. That the estimated costs of the project in the amount of $1,005,418.00 be financed as follows: a) the sum of $919,000.00 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten years; b) the sum of $85,000.00 be funded from by a transfer from the Self -Insurance Reserve; c) the sum of $1,418.00 from property taxes; and 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2019 or such subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid. By-law passed this 25th day of February, 2019 David Ryan, Mayor Susan Cassel, City Clerk 68 CCly �� DICKERING Report to Council Report Number: LEG 02-19 Date: February 25, 2019 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Request to The Regional Municipality of Durham to Share Unused Conduit - Broadband Service in Pickering File: A-3700 Recommendation: 1. That Report LEG 02-19 be received for information, and that Council recognize the importance of widespread, fast and affordable internet access for all residents and businesses, for the purposes of enhancing social and political participation, digital equality and enabling economic development; 2. That the Region of Durham is hereby requested to provide the City with access to unused and/or underutilized conduit within Regional roads for the purpose of a City -sponsored fiber optic broadband network; 3. That a copy of these Recommendations be sent to the Chair, Region of Durham, the Chief Administrative Officer, Region of Durham, the Commissioner of Works, Region of Durham, the Commissioner of Planning and Economic Development, Region of Durham and to all Durham area municipalities; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Executive Summary: For approximately 18 years, the Region of Durham has maintained the practice of installing an empty 3 inch plastic conduit in every Regional road construction project. This empty conduit is installed beside an identical 3 inch plastic conduit which the Region uses to connect its system of traffic signals. The Region has no corporate plan for use of the empty conduit. At the same time, the City of Pickering recognizes the importance of Internet connectivity for all residents and businesses in the City. On an ongoing basis the City is exploring options for expanding and improving Internet connectivity. The City should therefore ask the Region of Durham for permission to make use of the available space in the Region's conduits for the purpose of enabling the expansion of broadband service within the City. Financial Implications: There are no direct financial implications to this report. Use of the Region's conduits to expand broadband service within the City will encourage economic development by expanding service into underserviced areas of the City. In addition, use of the Region's conduit as part of a City "intranet" network connecting various City facilities would reduce costs currently incurred for internet access through Bell and Rogers. 69 LEG 02-19 February 25, 2019 Subject: Request to Regional of Durham to Share City Conduit Page 2 Discussion: For approximately 18 years, the Region of Durham has maintained the practice of installing an empty 3 inch plastic conduit in every Regional road construction project. This empty conduit is installed beside an identical 3 inch plastic conduit which the Region uses to connect its system of traffic signals. The conduit used for the Regional traffic system contains one fiber-optic cable that is approximately % inch in diameter. Attachment No. 1 to this Report is a map showing the location of existing and planned Regional conduit. The empty conduit is installed by the Region for future possible use, either as a backup to the traffic conduit, or for some as yet undetermined Regional communications network. At the present time, the Region has no corporate plan for any use of the empty conduit. The City of Pickering recognizes the importance of broadband service, both for residents and businesses. Fast, reliable Internet access is essential for Pickering's economic development. Every business now depends upon it. Internet access to residences enables people to work from home and, perhaps most importantly, enables residents to be socially and politically active. Increasingly, healthcare services and consultations are being provided online. This will be of increasing importance to an aging population. We rely upon private -sector telecommunications companies (chiefly Bell and Rogers) to provide Internet service within Pickering. The private sector will not expand their networks unless sufficient demand exists to justify the cost of expansion. As a result, fast, reliable and affordable Internet service is not available everywhere in Pickering. In particular, Pickering's northern and rural areas are underserviced. Even along the Kingston Road/401 corridor, high-speed service is not available to every business and resident. As a result, there is a strong public interest in enabling the expansion of existing communication networks, and constructing new ones. City staff are exploring a number of different options for improving and expanding broadband service in Pickering. Previously, the City hoped to build out a broadband network together with a private sector Internet Service Provider. The proposed network would have connected the Civic Complex to Seaton and beyond to Whitevale and Claremont. The City's proposal was dependent upon obtaining Federal Government grant funding from the Connect To Innovate program. Unfortunately, that funding was not forthcoming and construction could not proceed. City staff continue to explore any available opportunity for extending and improving broadband service within Pickering. Access to the Region's underutilized conduit would better position Pickering to expand broadband service. It must be noted that broadband service proposals are only eligible for Federal Connect to Innovate funding if they are co-sponsored by the municipality. Collaboration between the Region and the City will increase the likelihood of success on any future application for grant funding. For all of the foregoing reasons, the City should request that the Region grant it access to unused/underutilized conduit in Regional roads. 70 LEG 02-19 February 25, 2019 Subject: Request to Regional of Durham to Share City Conduit Page 3 Attachments: 1. Map of Existing and proposed Region of Durham Conduit /Endorsed By: Paul Bi Directo PB:ks to Services & City Solicitor Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer "/7 71 5' co • N S Q 1 (7 • o cn o 1I• 3m -o • s 3▪ o. CD CDv O cn cn uoi}e}S SW2 uo}BJTS!U!Wpy uoi}e}s aopod aouapisai Jotues 2 3 ♦ o Awed JamasIJa}eM }uauaa6euen a}seM z z To c 0 - rt (D 0 (D (/) ▪ rt 3 3 (D FA - 0. O co 0 O O O O. CD CQ O' - n Er' V CD v CD 0 3 N 0 3 O N O 4 .y 3 1111 RE'�� ■>naa m N om lit ,d!VIE 11��As_N a r. an �pZIhr-*-u° ni J. ..,--r �M ��bep•m• li.I.1.. I City 6�f PJCKERJ NG Report to Council Report Number: FIN 01-19 Date: February 25, 2019 From: Stan Karwowski Director, Finance & Treasurer Subject: 2019 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: It is recommended that Report FIN 01-19 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2019 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Executive Summary: Under Ontario Regulation 284/09, municipalities are required to report on whether amortization expenses, post -employment benefits and other expenses are included in their annual Current Budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2019 annual budget, however, the municipality is required to report on the financial effects. The required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current and Capital Budgets and the 2019 Audited Financial Statements. Discussion: Ontario Regulation 284/09 under the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2019 Budget for the following: • amortization expenses • post -employment benefit expenses 73 FIN 01-19 February 25, 2019 Subject: 2019 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 2 In 2009, public sector accounting standards and reporting requirements changed dramatically, with the most significant change being the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides a clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities of the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post -employment benefits. Ontario Regulation. 284/09 requires municipalities to prepare a report regarding the excluded expenses and adopt the report by resolution prior to the approval of the annual budget. The report must contain the impact of the excluded expenses on the City's accumulated surplus. The equity of a municipality is defined as "accumulated surplus". The accumulated surplus consists mainly of: • any operating fund surpluses • equity in Tangible Capital Assets • reserves and reserve funds • equity in Veridian Corporation • capital funds The City's accumulated surplus, which is largely comprised of equity in tangible capital assets, as at December 31, 2017 was $381.7 million. Amortization Expenses Amortization expense (frequently referred to as depreciation) is defined as the annual expense or use of an asset over its estimated useful life. The expense is calculated by allocating the cost of the asset over its estimated useful life. For 2019, the estimated amortization expense is $11.2 million, based upon net assets of $240.3 million, which will reduce the City's accumulated surplus. However, offsetting amortization is $37 million in estimated additions to tangible capital assets for 2019. This large increase in tangible capital asset additions is due to the construction of the new Operations Centre, which will be occupied in the fall of 2019. The net impact of tangible capital asset adjustments will result in an increase of approximately $25.8 million to the City's accumulated surplus. Post -Employment Benefit Expense Post -employment benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave 74 FIN 01-19 February 25, 2019 Subject: 2019 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 3 entitlement. Since the City is self-insured for the purpose of workplace injury claims, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities. The projected increase in the post-employmentbenefits liability is estimated to reduce the City's accumulated surplus by approximately $662,971 for 2019. Transfers To/From Reserves and Reserve Funds The Current Budget, prepared using the cash method, includes transfers to/from reserves and reserve funds and is not considered an expense under the accrual method accounting. In 2019, the net transfers to/from reserves and reserve funds is $5.6 million, which will increase the City's accumulated surplus by the same amount. Debt Principal Repayment The Current Budget also includes a provision for the annual repayment of debt including both interest and principal. Under the accrual method, debt principal repayments are a repayment of a long-term liability and not an expense. The debt principal repayments are for internal loans and external debentured debt held at the Region of Durham. The estimated debt principal repayment in 2019 is $4.0 million, which will increase the City's accumulated surplus by the same amount. Financial Summary The estimated change in the accumulated surplus of the City for 2019. resulting from the net exclusion of these expenses from the budget is summarized below. PSAB Additions to 2019 Budget (Reduces Surplus) Amortization ($11,139,146) Post -Employment Benefits (662,971) Total PSAB Additions ($11,802,117) PSAB Reduction to 2019 Budget (Increases Surplus) Tangible Capital Asset Acquisition $36,958,678 Net Transfers To/From Reserves and Reserve 5,581,933 Funds Debt Principal Payments 3,965,496 Total PSAB Reductions $46,506,107 Net Increase in Accumulated Surplus $34,703.990 75 FIN 01-19 Subject: 2019 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 February 25, 2019 Page 4 . The changes to accounting and reporting requirements under PSAB are a financial accounting treatment only and do not affect operating surpluses. This difference is one of financial statement presentation only. Attachments: Not Applicable Prepared By: �- 7I; dd,C James Halsall Approved/Endorsed By: Stan Karwowski Manager, Budgets & Internal Audit Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer t zoty 76 64 PICKERING Report to Council Report Number: FIN 02-19 Date: February 25, 2019 From: Stan Karwowski Director, Finance & Treasurer Subject: 2019 Current and Capital Budget Recommendation: 1. That Report FIN 02-19 of the Director, Finance & Treasurer be approved; 2. That Council direct staff to include in casino revenue negotiations with Durham Region the principle that Durham Region shall develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities. for the Regional share of property taxes and the property tax relief shall be in the same percentage as the City of Pickering's program for Pickering; 3. That the following reserves be established as a result of the City selling naming rights for various facilities: a) That a Library Building Reserve be established and this reserve be used for: construction of new library facilities, signage and other marketing costs associated with naming rights and or major renovations and these funds be applied towards the City Share of the project's cost; b) That a Recreation Complex Reserve be established and funds in this reserve be applied to cover signage and other marketing costs associated with naming rights and any debt costs associated with major renovations to the building; and c) That a Seaton Complex Reserve be established and these funds be used for: signage and other marketing costs associated with naming rights and the construction of a new recreational facility in Seaton and that these funds be applied towards the City Share of the building's cost. 4. That the following budget recommendations be approved; a) That the 2019 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $57,514,793 be approved; b) That the 2019 Gross Current Budget expenditures for City purposes in the amount of $49,347,792 (excluding personnel expenditures) less estimated current revenues of $42,044,874 (City Revenues of $39,897,874 plus 77 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 2 $1,847,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,293,420 funded from property .taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $180,000 for two additional Fire Fighters, for a total final levy of $64,791,131 being an increase of approximately 2.47% over the 2019 budget, be approved; 5. That the 2019 Capital Budget for the City of Pickering with a Gross Expenditure of $76,995,776 be adopted as presented: a) That the following capital financing source s be approved as presented in the 2019 Capital Budget: Transfer from Current Fund to Capital Fund $1,293,420 Transfers from Reserves: - City Share Dev. Charges Projects (7022) 5,481,405 - Rate Stabilization Reserve (7021) 2,749,000 - Vehicle Replacement Reserve (7040) 1,209,000 - Capital Replacement Reserve (7001) 416,000 - Self -Insurance (7020) 235,000 - Fence (7057) . 180,000 - Rec. Complex Core Surcharge (7034) 45,000 , - Dunbarton Pool Surcharge (7032) 20,000 - Don Beer Arena Surcharge (7033) 20,000 - Rec. Complex Arena (7036) 20,000 - Rec. Complex Pool Surcharge (7035) 18,000 Transfers from Reserve Funds: - Development Charges (7601 — 7630) 12,267,155 - Third Party Contribution (7501) 10,891,000 - Federal Gas Tax Funds (7505) 3,180,000 - Parkland (7502) 126,195 - Building Permit (7506) 52,000 - Seaton Land Group FIA (7713) 37,772 Debt - 5 yr 480,000 Debt - 10 yr 3,620,000 Debt - 20 yr 7,091,765 Internal Loan - 5 yr 782,000 78 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 3 Internal Loan - 10 yr Internal Loan — 15 yr 695,000 565,000 Sale of Land 12,000,000 Donations 228,500 Federal Grant — TBD 13,085,984 Federal Grant — Canadian Heritage Legacy 105,000 Fund Provincial Grant — TBD 93,000 Provincial Grant — Invest in Ontario 8,580 Total $76.995,776 b) That total external debt financed by property taxes of $11,191,765 for the projects identified in the 2019 Capital Budget, and as indicated in this report, in the amount of $480,000 for a period not to exceed 5 years, $3,620,000 for a period not to exceed 10 years and $7,091,765 for a period not to exceed 20 years be approved; c) That the internal loans in the amount of $2,042,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2019 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f)' That all Capital expenditures or portions thereof approved in the 2019 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the Village Green Seaton P-110 (5780.190) and Village Green Seaton P-111 (5780.1906) projects be deferred to 2020 and replaced with the Jackson Green Playground Equipment (5780.2004) project, which was in the 2020 forecast, and that this project be financed from the Parkland Reserve Fund; 79 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 4 j) That financing for the design and construction of the Centennial Park Picnic Shelter and Amenities (5780.1902) be changed from 15 year internal loan to 15 year external debt and that financing for the backhoe replacement (5319.1904) be changed from 5 year external debt to 5 year internal loan; That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2019 towards the payment of internal loans; k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; That the funding for the Conservation Barn Reconstruction (5744.1808.6500) be increased by $10,000 to fund additional construction costs and this cost be funded from a transfer from the Facilities Reserve (7055); 6. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated for the establishment of an elected officials life insurance reserve and this reserve be funded to a limit of $200,000 and that $100,000 be paid to the designated beneficiary and to amend section 07.02 of Council Compensation Policy ADM 190 accordingly; the remaining surplus be allocated in the following ratio: 25% to the Rate Stabilization Reserve (7021); 10% to the Facilities Reserve (7001) 15% to the Tennis Court Reserve (7049); and 50% to the City Share DC Projects Reserve (7022); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); 7 That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including amendments to sections 06 and 07 of Policy ADM 190, to ensure that the budget plan accommodates any reallocation of 2019 current operating expenditures and revenues resulting from any reorganization, including: an adjustment be made for the loss of the one-third nontaxable allowance by the federal government with an effective date of December 31, 2018 by adjusting elected officials salaries by thirty percent with corresponding adjustment to the benefit account with an effective date of January 1, 2019; the addition and establishment of a health care spending account for $5,000 per year with no carry over provision or unused amount paid out; and to accommodate any labour relations settlements including adjusting the Personnel 80 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 5 related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2019 final tax rates; 8. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and -this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 10. That the Financial Control Policy be amended to establish a capital projects contingency guideline of twelve percent and that the contingency funding excludes material test, permits, inspections services and soil testing; 11. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer -any remaining excess funding back to the original sources of funds; 12. That Council approve the cancellation of the following approved capital projects: a) (4) Oil Grit Separators (5321.1107) - $300,000 b) Oil Grit Separators (5321.1408) - $321,000 c) B-32 Krosno Creek - Flow Diversion Design (5321.1502) - $250,000 d) B-15 Krosno Creek Erosion Control (5321.1604) - $958,100 e) B32 a, b, c Krosno Creek Culvert Replacements Construction (5321.1605) - $1,750,000 f)) Amberlea Park - Asphalt Pathways Reconstruction (5780.1617) - $35,000 g) Greenwood Baseball Fencing Replacement (5780.1616) - $130,000 h) Amberlea Park - Small Diamond Upgrades (5780.1715) - $100,000 i) Amberlea Park - Asphalt Pathways Reconstruction (Additional Funds Required) (5780.1722) - $10,000 81 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 6 j) Recreation Complex - Diesel Backup Generator Replacement (5731.1702) - $200,000 k) Grand Esplanade Phase la -Partnership Project Development (5701.1802) - $400,000. n) o) p) q) Grand Esplanade Phase 1b -Design & Construction (5701.1803) - $26,500,000 Recreation Complex - Concourse Renovation Phase 1 Construction (5731.1805) - $960,000 FS# 5 Foundation Repairs & Underpinning (5340.1801) - $250,000 Back-up Power to Banquet Hall Air Conditioning (5731.1812)- $145,000 Various Parks Lighting - LED Lighting Conversion (5780.1809) - $250,000 City-wide Walkways - LED Lighting Conversion (5311.1805) - $110,000 13. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14. That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2019 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 25 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy; 82 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 7 16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2019; 17. That the Director, Finance & Treasurer be authorized to amend Policy ADM 190 with the following changes: subsection 07.01 b) ii) from 75 to 85; subsection 07.04 a) from more than four years to completion of a term; subsection 07.04 c) from 24 months to 36 months; an additional provision to subsection 09.05 to permit economy plus air travel for air travel over five hours; subsection 09.07 be amended to include a provision to exclude international air travel for economic development promotion; subsection 12.01 a) be revised from three years to 40 months and subsection 12.03 a) revised to indicate that land line telephone expense reimbursement will expire on November 14, 2022; 18. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 19. That Council authorize the establishment of a Museum Collection Reserve and this reserve be used to fund collections development; artifact maintenance and conservation care of the museum's collection and that transfers from the following accounts be transferred to this reserve: unused funds from the Artefact Repairs & Maintenance Account (2744.2480.0000) and donations from account (2744.9977.0000); 20. That the following two new positions are on hold (Senior Economic Development Officer and Manager Arts Centre) pending a report to Council; 21. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 22. That the Financial Control Policy be amended to require Council approval for out of country conferences funded by the City; 23. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 24. That Council approve the single source of AECOM Canada Ltd in accordance with the City's Purchasing Policy Item 10:03 (c) to be the City's consultant for plans review assignments to ensure Building Code compliance for hi -rise residential and other complex building development projects for a one year period and that the expenditure for the services do not exceed $30,000 per project within the 2019 calendar year; 83 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 8 25. That Council accept and approve the proposal submitted by The Municipal Infrastructure Group Limited to undertake consulting and professional services for the Pickering City Centre Stormwater Management Strategy Update, in the amount of $133,240 (HST included) in accordance with Purchasing Policy 10:03 (c) and that; a) The total gross project cost of $276,677 (HST included), including the proposal amount, miscellaneous project allowances and contingency, and the total net project cost of $249,156 (net of HST rebate) be approved; and Council authorize the Director, Finance & Treasurer to finance the total net project cost of $249,156 as follows: (i) The sum of $224,240 to be funded from a transfer from the Development Charges - Stormwater Management (SWM) Reserve Fund (7611); and (ii) The sum of $24,916 to be funded from the Development Charges - City's Share Reserve (7022); 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27.. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.000.0) to the Reserve for Sustainable Initiatives; 28. That Council approves the following financial goals for the current term of office: a) Reduce the use of five year internal debt over the term of Council to nil by 2022; and b) That the City's annual contributions to the "Major Equipment" Parks and "Vehicles" reserves equals the annual amortization amount by 2022. 29. That Council amend the Community Grant policy as follows: a) That the recommended grant to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date for the 2020 Community Grant .Program be October 25, 2019 to give community groups sufficient time to submit their applications; c) That an organization's or event's activities with high liability (e.g. fireworks, dunk tanks and pyrotechnics) be ineligible for community grant funding; 84 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 9 That funding of insurance expenses be ineligible for the Community Grant Program; That the Chief Administrative Officer and Director, Finance & Treasurer be authorized to award up to $250 in minor community grants under the following rules: i) That the organization has to complete the City's application form and their application has to meet the City's criteria; ii) That these organizations be permitted to receive only one $250 grant per term of Council and the funding for these grants be limited to the grant contingency allocation as provided in the grants budget; and iii) That staff report on an annual basis to Council with the list of successful $250 grant applicants as part of the budget process; 30.. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 31. That Council approve the transfer of any Veridian funds exceeding the 2019 budget amount of $3,156,138 to the Roads and Bridges Reserve Fund; 32. That any unspent 2019 Local Planning Appeal Tribunal (LPAT). funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve; 33. That Council authorize the establishment of a Major Equipment Reserve and this reserve be used to fund the purchase of major equipment or major repairs; 34. That Council direct staff to report on Outstanding Capital projects as of July 31st and December 31st of each year; 35. That Council approve the 2019 Low Income Seniors & Persons with Disabilities grant amount be increased from $300 to $330 per household; 36. That Council pass the attached General Municipal Fees.and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2019 Current budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2019 User Fee Schedule; and b) That the fee structure for Seniors Snow Removal be revised to reflect criteria as presented below: 85 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 10 Single/Family Income Level Prior to April 1, 2019 April 2, 2019 Receipt of Guaranteed Annual Income Supplement (GAINS) $0.00 $0.00 Net Income < $75,910 $35.00 + HST $60.00 + HST Net Income > $75,911 and < $122,843 $35.00 + HST $90.00 + HST Net Income > $122,844 $35.00 + HST Not Eligible 37. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Executive Summary: This report contains a summary of the 2019 Current and Capital Budgets and a discussion of the recommendations. Financial Implications: The 2019 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.47% (City Share Only) over last year which translates into a 0.75% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 1.96% on the total property tax bill. This excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. Discussion: The recommendations put forth are those necessary to adopt and provide authority and direction for the 2019 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Casino Revenue Sharing Negotiation Principle with Durham Region — Recommendation 2 The City of Pickering offers low income seniors and persons with disabilities a property tax relief program. This program is very successful and in 2018, 191 individuals received the $300 grant from the City. (For 2019, the grant is being increased to $330.) 86 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 11 The Regional Municipality of Durham does not offer a similar. program. The Region offers the Provincial mandated program that provides property tax relief in the form of a property tax deferral for assessment related increases that are in excess of the first 5% or $100 whichever is greater. The City of Pickering has adopted a position that it would share up to 30% of its casino revenues for the general purpose of providing affordable housing. The details of the agreement still need to be finalized with Durham Region staff and the agreement would require Pickering council approval. The focus on funding affordable housing is in direct response to addressing a community need to provide affordable and safe housing that all people deserve. Keeping individuals in their homes is directly related to the City's initiative of assisting in addressing the affordable housing issue. If we do not help these seniors and persons with disabilities, they may have to sell their home that indirectly puts pressure on the affordable housing supply. The individuals who benefit from the City program would probably welcome the financial assistance for the Regional share of property taxes that represents 55% of their total residential property tax bill. Recommendation 2 is also innovative from the perspective that it starts the conversation with Regional staff that a "one size fits" all grant program based on property taxes is not fair to those municipalities that pay a higher percentage of the Regional residential tax bill. A home in Pickering has a higher assessment value in comparison to a similar home located in the eastern part of the Region and therefore, it pays a higher amount in property taxes. If a Pickering home pays $1,000 in Regional taxes and a home located in Durham east. pays $800, a grant that provides $200 would provide a lower percentage of property tax relief to the Pickering property tax owner. Pickering's proposal is firmly ro.oted in the principle of fairness. If you pay more in property taxes than your Durham east neighbour, you would expect to receive a higher dollar amount of property tax subsidy. Establishment of Reserves Due to Naming Rights/Marketing Revenues — Recommendation 3 Over the past year, City staff working with the outside consultant have been successful in obtaining additional revenues through selling of facility naming and marketing rights. The purpose of recommendation three is to ensure that these funds are applied to a capital facility project and not used for general operating costs. Playground Capital Project Switch — Recommendation 5 h) This recommendation defers parks capital projects: Village Green Seaton P-11.0 (5780.1905) and Village Green Seaton P-111 (5780.1906) to 2020 and replaces them with the Jackson Green Playground Equipment (5780.2004) project that was in the 2020 forecast. The Jackson Green Playground Equipment project will be financed from the Parkland Reserve Fund. 87 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 12 Due to higher density being approved in Duffin Heights on the east side and the fact that only one park in the area has playground equipment, the community has requested additional playground equipment in Jackson Green (one of the Village Greens in Duffin Heights) that will benefit the youth in the community. The two parks projects that will be deferred to 2020 are no longer achievable in 2019 as the developer has not progressed as far as anticipated with their development. Cancellation of Capital Projects — Recommendation 12 The capital projects listed in recommendation 12, in the majority of situations have been re -budgeted in the 2019 capital budget due to the fact the original budget amount is too low due to the project delay. In most cases, by re -budgeting a higher amount, the project can proceed without staff either reducing the project's scope to address the funding shortfall or trying to find additional funds to cover the project's shortfall. In other cases, the projects cancelled were dependent on senior government grant funding which was not received. Establishment of Museum Reserve — Recommendation 19 The purpose of this reserve is to ensure that there are adequate funds available to meet the financial needs of the collection. A museum's collection is the most important component of a museum and having the financial strength to invest in the museum collection will help keep the museum vibrant and relevant. Two New Positions on Hold — Recommendation 20 These two positions (Manager Arts Centre and Senior Economic Development Officer) are on hold pending a further report to Council. The Civic Centre business case is currently forecast to go to Council in April and if Council "green lights the project," one of the recommendations would be for Council to approve filling this position. For the June Council meeting, a report will be prepared providing Council with the business case and supporting rationale to proceed with hiring of the Senior Economic Development position. Pickering City Centre Stormwater Management Strategy Update — Recommendation 25 The Municipal Infrastructure Group (TMIG) were first retained by the City in November 2012 to undertake the Pickering City Centre Stormwater Management (SWM) Strategy corresponding to the vision for the Pickering City Centre. The SWM Strategy was finalized in 2015, in conjunction with the Krosno Creek Flood Reduction Study Environmental Assessment (EA) and the specialized dual drainage PCSWMM model, analyses, and recommendations of that Study were applied and considered in the development of the SWM Strategy for the Pickering City Centre. The SWM Strategy established the required SWM criteria for redevelopment with the Pickering City Centre. It also recommended site specific criteria that any redevelopment in the flood storage area of the south parking lot of the Pickering Town Centre (PTC) 88 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 13 preserve the existing flood storage volume on the site, and that new development in the existing flood storage area be adequately flood proofed. Following the completion of the EA Study, TMIG were retained in 2015 to undertake the detailed design of the culvert replacements and erosion control for Krosno Creek, south of Highway 401. That design work is complete, with construction of those works anticipated during the winter of 2019-2020. In 2017, the City again contracted TMIG to update the PCSWMM model with more detailed topographic survey information of the south parking lot of the PTC, in an effort to more accurately characterize the ponding levels and volumes that occur in the flood storage area. This work was alsoutilized by the City during the appeal of the City Centre Zoning By-law to the Ontario Municipal Board (OMB) by. OPB Realty Inc., the owners of the PTC. In the Minutes of Settlement for that OMB appeal, the City agreed to explore the feasible technical options for works upstream that would mitigate or resolve the need for the flood storage on the PTC Lands. Given the joint venture with OPB Realty Inc., CAPREIT and the City for the City Centre Project, the time is appropriate to initiate the feasibility analysis identified in the OMB Settlement, in order to explore if the flood storage can be relocated or reduced, as it is anticipated that future phases of redevelopment will likely impact the existing flood storage area, along with the desire to relocate the City's trunk storm sewer that traverses the PTC site. The SWM Strategy should be reexamined, updated and refined to determine the best means of integrating the flood storage into the redevelopment of the PTC lands and/or relocating .the flood storage elsewhere. Engineering Services staff requested a fee proposal from TMIG for this consulting assignment due to their extensive project history with the Krosno Creek Flood Reduction Study, the Pickering City Centre SWM Strategy, their knowledge and expertise, and on the basis that good value and significant time savings would be achieved since they have all the background information from the previous assignments. Staff are recommending Council approval of the fee proposal submitted by The Municipal Infrastructure Group Ltd. for. Consulting and Professional. Services for the Pickering City Centre Stormwater Management Strategy Update and Feasibility.Analysis in the amount $133,240 (HST included). It is also recommended that a net project cost of $249,156 (net of HST rebate) be approved. Financial Goals for Current Term of Office — Recommendations 28 a) and b) Internal loans are financed from City's excess funds and for Pickering the major source of these funds is development charges. With the City now entering an extended growth period, the City is going to need these DC dollars to pay for the growth related capital projects as identified in the 2018 Development Charges Study. Therefore, the City has to start increasing the funding to the various reserves to reduce the City's use of DC dollars. 89 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 14 Every municipality in Ontario is trying to address their infrastructure funding gap by increasing their annual reserve contributions. As a significant first step, staff are recommending that the annual contributions for the vehicles, parks and major equipment reserves be increased to match the annual amortization expense by 2022. To reach that goal in 2019, the annual contribution would have to be increased by $1.6 million or the budget levy increased from 2.47% to 5.0%. Changes to the Community Grants Policy - Recommendation 29 Staff are proposing a few minor modifications to the grants policy based on our experience to -date and to improve the program from the perspective of benefiting the Pickering volunteer community. By helping volunteer groups, the City by default is helping its residents. In 2015, the City revised the community grants program to a more formalized application process. This process is working well and there are several new volunteer groups now receiving funds to serve their Pickering constituency. However, during this time, staff have observed that there is a need to have an option available to provide volunteer groups the opportunity to secure some dollars who may have missed the application deadline for various reasons. Recommendation 29 e), establishes a vehicle for the City to provide some funding dollars and still maintain the integrity of the grant process. In other words, staff did not want to create a system that rewards groups that bypass the established process. Key components of this new process are: a group can only use this option once during Council's term; their application must comply with the City's grants policy criteria and the dollar amount is capped at $250. It is staff's intent to report on the use of this option as part of the annual budget process. Additional Veridian Dividends - Recommendation 31 It is staff's understanding that the merger between Veridian and Whitby Hydro will occur by at least the second quarter of this year or may be sooner. There may be a special dividend declared and recommendation 31 is allocating any of the additional dollars to the roads and bridges reserve fund. Reporting of Outstanding Capital Projects.— Recommendation 34 As directed at the Executive Committee Budget meeting, staff will report on all outstanding capital projects valued at $100,000 or more. This report will be based on all activity to date as of July 31st and December 31St. The July 31st date represents five months of activity past the budget approval date and should give staff sufficient time to address capital projects that were approved in the 2019 Capital budget. The reports will be based on the standard of a Purchase Order (PO) issuance. A PO represents that all of the staff work to initiate the project has been completed. At this stage the remaining work is with the vendor with staff oversight. In other words, the first report of the year will provide a list of all outstanding capital projects as of July 31st including prior years' and 90 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget . Page 15 the 2019 Capital budget. An outstanding project is defined as a project that has not been issued a PO. Changes to the Fee Structure for Seniors Snow Removal — Recommendation 36 b) For the 2019 budget, the cost for the seniors' snow removal and persons with disabilities program increased from $126,000 to $315,000 — an increase of 150%. The increased cost is reflection of the higher third party contract price and expansion of the program from 425 places to 500. When the program was first conceived, the theory was to help seniors/persons with disabilities with basic snow removal who were in need of this service. In many situations there was either no reliable young person to undertake the activity and or the "for profit cost" was prohibitive. Staff have conducted an informal investigation and some "for profit" companies charge $125 per month with a payment commitment of five months. Staff are proposing to revise the program from the perspective of matching the need to those individuals who may have a financial challenge to afford the private sector option. The revised user fee structure is based on the Federal Government's Old Age Security (OAS) clawback strategy. From an administrative perspective, staff do not anticipate any problems or difficulties due to the fact staff will use the Revenue Canada's Notice of Assessment document that individuals receive when they file their income tax. The "Net Income" line is identified in the Notice of Assessment and staff will use this figure to determine program eligibility and the corresponding fee. If individuals do not file their income tax, they will automatically be disqualified from the program. 2019 Current Budget At the February 26, 2018 Council meeting, a resolution was adopted by Council where the base budget levy would be capped at 2.20%. At the February 14, 2019 Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 2.47%, which was accepted by the Executive Committee. Based on an average assessment of $463,908, the 2.47% increase (excluding the impact of reassessment) will result in an average increase of approximately $39.99 per year or 77 cents per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road maintenance are not paid for as the services are used or received. For this reason, many residents, may not be aware of the costs associated with the vast array of services offered by the City. The Chart below shows a breakdown of the cost of services that make up the average City share tax bill of $1,660 (based on an assessment of $463,908). 91 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 16 Chart One 2019 Average Budget Allocation for City Services Average household's property taxes (City share) Allocation for Municipal Services Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,660 Fire Services Roads, Bridges, Sidewalks and Streetlights City Facilities, Recreation Programs & Events Library General Government Expenditures Parks Engineering Services City Development Information Technology Office of the CAO (includes Customer Care) Contributions to Capital Projects Bylaw Services & Legal Human Resources Mayor, Council & Support Finance Clerks Office Public Affairs & Corp. Communications ii '.+ $270.30 $218.58 $137.96 1 =40 $128.62 6-- , • I $99,45 $81.36 $70.20 141 $53.06 © $31.37. o $31.37 $29.99 ® $29.87 O. $25.10 o $23.36 o $22.92 0 $15.25 $391.24 0 50 100 150 200 250 300 350 400 450 Tax Increase Summary The 2.47% City share tax increase translates into an increase of 0.75% on the total residential tax bill. The 2.47% levy increase compares favourably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over eighteen years (1998 up to 2016). Adding the Region's (2.20%) tax increase and Pickering's (2A7%) and the School Board's estimated 0% increase, the total increase for the average residential ratepayer will be approximately 1.96%. In 2000, Pickering Council approved a zero percent levy increase and since then, budget levy increases have ranged from 9.8% to 2.93%. As the Chart below shows, the 2.47% levy increase is the lowest increase the City has had over the last nineteen years. 92 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 17 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 2001 Chart Two Budget Levy Increases 2000 to 2019 8.9 In MN wrin I•IuuIIruTn 5.9 2003 2005 2007 2009 2011 2013 2015 2017 2019 The table below provides a summary of the financial impact of the proposed 2019 tax levy increase based on various assessed values. Financial Impact of Budget Increase City Share Only Residential Assessment $400,000 $500,000 $600,000 Increase (Over 2018) $34.76 $43.45 $52.14 This is the third year of the Province's four year reassessment cycle. Assessment - related increases are phased -in over four years, and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes, and as well among individual property owners within each property class. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 6.52%, shown in the Table below. There are also assessment -related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region -wide basis and for Education on a Province -wide basis. 93 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 18 Reassessment Increase Assessment Related Impact on Taxes Below 6.52% Decrease Equals 6.52% No Impact Above 6.52% Increase Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with Tess than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the draft 2019 City of Pickering budget being presented at the Executive (Budget) Committee meeting. The following is a list of some of the most important risks and related mitigating measures. A Fuel costs continue to be volatile over the last few years. The 2019 fuel budget includes an increase ($58,715) to better reflect 2018 actual fuel costs and potential fuel price increases in 2019. There is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prices being volatile during 2019 is high, and the cost risk will be accommodated through the General Government contingency account. B During the last few years, there has been no predictable weather pattern for winter control activity/costs. The 2014 and the first half of the 2015 winter season was one of the worst on record. The 2019 winter control budget is based on December and the first three weeks of January and therefore, the 2019 Winter Control budget includes a small increase ($5,000 If the current winter weather pattern changes, any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. C The City is able to retain the Education share of the Payment -in -Lieu (PIL) property taxes for federal, provincial and regional properties located in the City. The largest properties are: OPG nuclear plant, Hydro One transformer station, the airport lands and the water pollution control plant. The Province has not released any information regarding the 2019 education rates and therefore, there is a possibility that the PIL revenue may not reach its 2019 budget target. Any significant revenue loss will be adjusted through the 2019 property tax rate report. D Budgets prepared early in the year are based on information that was available in December of last year. This has the potential to generate greater budget variances that might otherwise be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2019 budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. 94 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 19 E General inflationary pressures that may continue to increase as the economy continues to improve. The likelihood of this risk materializing is rated as possible; the likely impact of the consequences is rated as moderate. The first signs of general inflationary pressures will probably be reflected in capital tender awards in March and April. F The outlook for the global economy has darkened. Global financing conditions have tightened, industrial production has moderated, trade tensions remain elevated and some large emerging market and developing economies have experienced significant financial market stress. In the British and European newspapers, Brexit with the FIXED exit date of March 2019 now appears to be a major concern. A bitter Brexit divorce may have global economy impacts Today, it is not surprising to read or hear financial experts mention the "R" word (recession). The last recession occurred in 2008 and the general rule of thumb is that there is an economic slowdown or recession every eight to ten years. It appears, we are now due for a financial downturn. -For 2019, the local economic story will be dominated by the closing of GM and its feeder plants. Pickering's geographical position will partially shield the City from the effect of GM's closure. The City is increasingly exposed to risk from a fluctuating US/CAN dollar exchange rate. Pickering is moving into a period of capital growth construction with planned multi-million dollar projects and fleet expansion. Many of the products are purchased from US manufacturers. Even products made in Canada have significant percentage of components from the US. The risk to our forecasts capital budgets is more significant due to the high value of projects we have in the five year forecast. 2019 Challenges and Opportunities Outstanding Assessment Appeals There is currently $5.5 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals that range from 2009 up to 2019. The largest dollar value of assessment appeals outstanding are with the Pickering Town Centre or PTC. However, most mall owners in Ontario have appealed their property's assessment values partially due to the effects of online shopping and its impact on mall traffic and corresponding sales. The outstanding appeals go back six years and there may be some financial costs (property tax reimbursement) to the City. These appeals are mostly for Targe commercial and industrial properties with complex valuations that often have interests from multiple parties. The schedules are set by the ARB and appeals can take years to resolve. Unfortunately, the majority of these appeals were not resolved in 2018. Therefore, these appeals are automatically deemed outstanding for the 2019 taxation year. Every year these appeals remain outstanding, the settlement cost increases, creating additional financial risk to the Corporation. For the last few years, staff have budgeted for the outstanding commercial and industrial 95 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 20 appeals and any funds remaining from these prior years has accrued to fund anticipated settlements in 2019. If the budget provisions are insufficient to fund the reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall. 2019 User Fees and Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. The basic theory of user fees is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for any service that delivers a direct benefit to individuals". If user fees don't recover the full cost of providing the service, by default, the property tax payer indirectly subsidizes the user. Debt Payments and Debt Financing of Capital Projects The 2019 current budget includes $4.8 million of taxpayer funder debt charges (interest and principal.) The taxpayer. funded debt charges represent 7.2% of the 2019 property taxes levied. In other words, forevery dollar collected =- seven cents is applied to debt charges. In 2017, the Development Charges Operations Centre Reserve Fund borrowed $9.2 million to meet the funding requirements for the 'new Operations Centre located on Clements Road. The principal and interest payments associated with this debt is • $676,000 and is funded from DC payments of which the majority will be from Seaton development. The 2018 DC Background Study captured all of the interest and principal payment cost associated with this debt and these costs are reflected in the DC rates. The Current budget book section (Appendix A) includes a summary of the outstanding debt as of December 31, 2019: A high level summary of the City's debt is presented below: 96 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 21 Debt Summary 2019 Debt External Debt Commitments External DC Debt Internal Loans Sub Total Prior Years' Approvals External Debt Internal Loans Sub Total Millions ($) $21.9 9.5 1.9 $35.0 $5.2 0.9 $6.1 Total Commitments – 2019 $41.1 Add: 2019 Debt Commitments 2019 External Debt 2019 New Loans Total Debt Commitments $11.2 2.3 $54.6 As stated last year, the Development Charges Reserve Fund – Operations Centre borrowed funds to meet its funding obligations for the new Operations Centre. Development Charges collected from new growth pay the principal and interest charges associated with this debt type. Excluding the DC debt, the City has financial commitments of $45.1 million Chart Three City of Pickering Forecasted Property Tax Funded Debt Charges Forecast (Interest & Principal) $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 —Actual Forecast 97 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 22 Property tax funded debt charges are forecast to increase by $870,700 in 2020 or 1.3% increase to the budget. levy. Council has the ability to control the increase of future debt charges by either deferring or delaying debt financed projects. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. The 2020 preliminary budget strategy is to have assessment growth fund the increase in debt charges. Debt Level and Provincial Guidelines In 2013, Council adopted a debt level standard where the City capped its debt payments at 15% of the total taxation revenue. The debt capacity used for 2019 is estimated to be around 8.58% for all debt (tax debt and DC Debt) which is below the 15% cap and well below the 25% Provincial limit. Chart Four provides a summary of the City's projected debt charges in relation to the City's 15% cap rule. Chart Four Debt Management The debt guideline limits taxation debt charges to 15% of taxation revenues 16.00% 14.00% 12.00% • 10.00% 8.00% 6.00% 4.00% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 -.-Council Target - 10-Taxation Debt Charges as a % of Taxation Revenues - All Debt (3rd Party & DC Debt) As the above chart indicates, for 2019, the City is well below the 15% debt target limit. However, future debt projections based on the multi-year capital forecast indicate that the City will have some fiscal challenges in the next few years. In addition, senior government grant funding can also have a major impact on the amount of debt financing in the future. 98 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 23 The 2019 debt financed capital projects are listed below. External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15 and 20 Year Debt Financing 2019 Capital Budget Capital Project Code . Debt - 5 Years ($) Description 5719.1906 $115,000 WSCC Roof Replacement & Repairs 5731.1909 120,000 Main Flat Roof and Skylight Retrofit 5319.1904 130,000 Backhoe Replacement 5311.1904 150,000 Sidewalk Plow with Attachments Replacement 5731.1908 160,000 Recreation Complex Water and Fire Main Replacements 5311.1907 237,000 Ontario's Main Street Revitalization Program 5319.1901 350,000 Road Grader with Attachment Replacement Total Five Year Debt $1,262,000 Capital Project Code Debt - 10 Years ($) Description 5735.1901 $105,000 Ice Resurfacer Replacement 5780.910 190,000 Amberlea Park —Baseball Field Pathway Reconstruction • 5735.1903 270,000 O'Brien Arena Header Replacement 5735.1902 310,000 Lobby and O'Brien Arena Skylight and Roof Replacement 5780.1920 365,000 Brock Ridge Community Park — Baseball Diamond Improvements 5203.1904 400,000 Municipal Servicing 407 Corridor Lands Phase One 5780.1921 450,000 S.M. Woodsmere Park — Baseball Diamond Improvements 5731.1902 1,100,000 Rec. Complex Backup Generator Replacement 5320.1901 1,125,000 Whitevale Master Drainage Plan • Implementation - Construction Total Ten Year Debt $4,315,000 Capital Project Code Debt -15 Years ($) Description 5700.1906 $150,000 Council Chamber Flat Roof Replacement . 5780.1902 415,000 Centennial Park — Picnic Shelter and Amenities Total Fifteen Year Debt $565,000 Capital Project Code Debt - 20 Years ($) Description 99 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 24 ' 5719.1901 $4,641,765 Pickering Heritage and Community Centre - Construction 5731.1901 2,450,000 Rec. Complex Main Entrance and Core Area Renovations - Construction Total Twenty Year Debt $7,091,765 Total Debt Financed Projects $13,233,765 Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset. Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2019 Tax Rates As has been the case for the last few years, the 2019 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2019 Capital Budget This year, the draft Capital Budget is $77 million. The major capital projects are: Pickering Heritage & Community -Centre Construction ($18.9 m); Krosno Creek Culvert Replacement ($4.8 m); Sandy Beach Rd. Reconstruction Phase 1 ($2.0 m) and Krosno Creek Storm. Water Management Facility ($1.3 m) and many road resurfacing projects. Included in the 2019 capital budget is $2.0 million for the Civic Centre project. These dollars are for professional consulting ($500,000) mainly for legal and finance expertise to develop the business case and to review the complex legal documents. At a minimum, the Civic Centre project would probably have a 50 year life span. To put the project's life span into a historical context, you are sitting in Pickering in 1969 and you're telling an individual that GM in Oshawa would be closing its doors in 2019 and Sears Canada would go bankrupt (2018). As stated above, history tells us that we should expect the unexpected and that unanticipated change is a strong possibility. The key message for the City is to structure the legal agreements so that the City is protected as much as possible from these unanticipated events. Pension fund companies buy and sell malls as investments to protect their members from the fluctuations of the stock and bond markets. Any legal agreement that the City enters has to protect the City from a change in mall direction due to any future change in ownership. Staff's preliminary discussion with PTC executives indicates that the City may have to contribute up to $1.5million in 2019 to help fund design and other costs. In April, staff will be bringing a report outlining the business case for the Civic Centre project and for Council to decide either to proceed or cancel the project/business relationship. 100 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 25 In the fall of this year, there will be a federal election. The 2019 capital budget has been designed to take advantage of any and or all possible senior government grant announcements. The capital budget includes three possible grant funding opportunities that are basically shovel ready. The table below provides a breakdown of these projects and reflects the benefits of the grant funding. 2019 Capital Budget Senior Government Grant Funding Opportunities Project Description Whitevale Master Drainage Plan Implementation Rec Complex Main Entrance & Core Renovations Pickering Heritage & Community Centre Total Gross Cost $2,250,000 4,900,000 18,883,967 Grant Funding Request $1,125,000 2,450,000 9,441,984 $13,016,984 City Share $1,125,000 2,450,000 9,441,983 $13,016,983 The City share cost will be funded through either, reserves, development charges and or debt. If the City does not receive any senior government grant funding, the project will not proceed in 2019. However, it is staff's intent to reintroduce these projects in the 2020 capital budget for Council's consideration. Without grant funding, the City would have to use debt financing and this additional cost will be addressed through a special levy. To replace the grant funding for all three projects, the 2020 budget levy would have to be increased by 1.53%. If the City does not receive any senior government grants, there is a possibility of receiving secondary grant funding related to accessibility funding. The opportunities related to accessibility grant funding are presented below. 2019 Capital Budget Secondary Government Grant Funding Opportunities Related to Accessibility 101 Gross Cost Federal Government Estimated (33%) City Share Recreation Complex Main Entrance & Core Renovations $650,000 $214,500 $435,500 Pickering Heritage & Community Centre $900,000 $297,000 $603,000 101 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 26 In the past, the Federal Government's accessibility funding was limited to 33% of the project's cost. However, the Federal Government share would still be beneficial to the City. Implementation of "E Fleet Strategy for Cars and SUV's. In 2018, the City purchased its first all -Electric Vehicle (EV) (.Chevrolet Bolt) and plug-in hybrid electric SUV vehicle (Mitsubishi Outlander). This pilot project provided an opportunity for staff to monitor the performance of these vehicles while reducing associated fuel consumption and ccarbon dioxide (CO2) emissions. Carbon dioxide (CO2) is the primary greenhouse gas emitted through the incomplete burning of fossil fuels (coal, natural gas, and oil). Based on the data collected during the monitoring period, positive results were achieved through substantial annual fuel costs which are displayed in the chart below. $9,000.00 $8,000.00 $7,000.00 $8,000.00 $5,000.00 $4,000.00 - $3,000.00 $2,000.00 $1,000.00 $0.00 102 Annual Fuel Costs ($) Electric Vehicles Gasoline Vehicles Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 27 Also, the table below reflects total cost savings and CO2 emission reductions over a 7 year period. Savings Annual Fuel Saved • Annual CO2 Emissions Saved Payback Period Lifetime Total Fuel Saved Total Reduction CO2 Emissions • Total Savings 2018 Mitsubishi Outlander 2018 Chevrolet Bolt 2,156L • 1,665L 6,566 kg 2024 5,032 kg 3 years .3 2 years 15,093 L 5 11,656 L 45,961 kg 4 35,224 kg $14,165.73 $12,944.66 Note: These savings are relative to an equivalent purchase of a gasoline -powered vehicle. From the monitoring results above, there are justification to consider replacing all small gasoline powered vehicles with electric vehicles. Using the information from our 2019 capital budget and forecast, it was determined that it would take 7 years beginning in 2019 and ending in 2025 to replace the smaller vehicles as follows: Year 2019 2020 2021 2022 2023 2024 2025 No. of .3 4 4 5 5 5 4 Vehicles The 2019 capital budget starts the City journey that over seven years will result in the City replacing all small gasoline =powered vehicles with electric vehicles. This Strategy does not include medium to large gasoline or diesel vehicles such as pickup trucks. Staff will monitor the marketplace for the release of large EV vehicles. As EV pickups and larger truck models become available from established manufacturers, staff will undertake its due diligence on all purchases to ensure City's requirements are met and benefits realized. Staff have consulted with other municipalities who have similar fleet programs and their experience indicates that EV purchases are sustainable and economically viable. 103 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 28 As part of the pilot project, the City received a government grant for the installation of four electric vehicle charging stations, which were installed at the Civic Complex Underground Parking. Moreover, additional charging stations will be required to accommodate the expansion of the EV fleet. Also, the electrical vehicles have been programmed to only charge up during off-peak hours to take advantage of the reduced hydro rates. 2020 - 2023 Capital Forecast Included in the capital budget book is the City's 2020 - 2023 Capital Forecast which outlines the City's current financial plan. Provided below is a breakdown of the various funding sources related to the capital forecast. Draft 2019 Budget and 2020-2023 Capital Plan ($M) • Development Charges Debenture Financing Other Infrastructure Reserves Federal Gas Tax Capital from Taxation 2019 2020-2022 Budget Planned Amount Amount $12.2 $114.2 13.2 84.1 39.0 4.2 7.9 32.1 3.2 12.2 1.3 5.2 $76.8 $252.0 Total Total Funding $126.4 38.44 97.3 29.59 43.2 13.14 40.0 12.17 15.4 4.68 6.5 1.98 $328.8 As shown above, the City is relying on a substantial level of development charge funding for the City's future capital needs. There are rumors that the Province maybe reducing Development Charges as part of its affordable housing strategy, and by default these costs would have to be either shifted to the property taxpayer or the project's scope reduced. 2020 Budget Timetable After the 2019 budget has been approved by Council, the senior finance staff team related to the budget process is then deployed to assist in wrapping up the 2018 fiscal year end accounting activities. When the year end process is completed, basically the entire senior finance team will be involved with the implementation of the new financial system. With a go live date of January 2nd, 2020, finance staff will be working around the clock for the last two to three months to have the financial system ready for the go live date. Therefore, the 2020 budget should be delayed until March or April of next year. However, staff would still seek pre -budget approval for traditional capital expenditures such as roads resurfacing to ensure that the project is completed during the spring or early summer. Deferring the 2020 budget by one or two months also creates the opportunity for the city to have a few more months of experience as it relates to casino revenues and corresponding revenue projections. 104 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 29 Attachments: 1. By-law to Confirm General Fees and Charges 2019 2. Budget Presentation, February 14, 2019 Prepared By: James Halsall Stan Karwowski Manager, Budgets & Internal Audit Director, Finance & Treasurer Recommended for the consideration of Pickering Cityuncil Tony Prevedel, P.Eng. Chief Administrative Officer 105 ATTACHMENT # i TO REPORT #16...g0)--17- The / 2-17The Corporation of the City of Pickering By-law No. XXXX/19 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended; on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17 and By-law 7605/18; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law passed this 25th day of February, 2019. David Ryan, Mayor Susan Cassel, City Clerk 106 Schedule I DICKERING Summary of Fees & Charges 2019 Finance Department To be considered by Executive (Budget) Committee on February 14, 2019 and approved by Council on February 25, 2019 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. 107 By-law and Animal Services User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Body Rub Licences Owner - not operator $250.00/yr $250.00/yr N No Increase Operator - not owner $250.00/yr $250.00/yr N No increase Owner/Operator $500.00/yr $500.00/yr N No Increase Attendant $150.00/yr $150.00/yr N _ No Increase Business Licences Home Base Business $50.00/yr $50.00/yr N No Increase Wrecking Yard $250.00/yr $250.00/yr N No Increase Markets.(<100 stalls) $200.00/day $200.00/day N No Increase Markets (>99 stalls) •$1,000.00/day $1,000.00/day N No Increase Public Hall $10.00/yr $10.00/yr N No Increase Temporarily keeping a prohibited animal $200.00/day $200.00/day . N No Increase Pet Shops $250.00/yr $250.00/yr . N No Increase Boarding Kennels $250.00/yr $250.00/yr N No Increase Breeders $250.00/yr $250.00/yr . N No Increase Horse Riding Establishment $250.00/yr $250.00/yr N No Increase Late fees - (Boarding, Breeders,. Pet Shops & Horse Establishment) $50.00 $50.00 N No Increase Taxi Licences Plate Owner Licence $250.00/yr $250.00/yr N No Increase Brokerage License $150.00/yr $150.00/yr N No Increase Taxicab Driver's License (Two Years) $100.00 $100.00 N No Increase Clean Air Cab Plate License $1,000.00/yr $1,000.00/yr N No Increase Plate Owner Licence -Clean Air Cab $125.00/yr $125.00/yr • N No Increase City Plate Licence $2000.00/yr $2000.00/yr N. No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N . No Increase Appeal $75.00 $75.00 • N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $100.00 $100.00 N No Increase Replacement of Tariff Card/Passenger R & R $10.00 $10.00 - N No Increase Change of Registered Vehicle $100.00. $100.00 N No Increase Lease Filing 0 $50.00 $50.00 N No Increase Re -inspection without taxicab meter $20.00 . $20.00 N No Increase . Re -inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for Inspection $50.00 $50.00 N No Increase Plate Eligibility List (annually) $75.00 $75.00 N No Increase 108 By-law and Animal Services User Fee or Charge • 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable • Proposed Fee Effective Date Cat & Dog Licences Sterilized $25.00/yr $25.00/yr N_ No Increase Unsterilized $50.00/yr $50.00/yr N • No Increase Microchip - sterilized $20.00/yr $20.00/yr N No Increase Microchip - unsterilized $40.00/yr $40.00/yr N No Increase Replacement * $5.00/ea $5.00/ea . . N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped , . 1st occurrence $40.00 $40.00 N No Increase 2nd or subsequent.occurrence $75.00 $75.00 " - N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Impoundment of dog or cat not wearing current animal licence tag or microchipped 1st occurrence $50.00 $50.00 N No Increase 2hd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00. $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Service Fees - Owner Transfer of ownership of an animal. $150.00 $150.00 N No Increase Non -Resident -Transfer of ownership $200.00 $200.00 N No Increase Pick up and disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra large size $80.00 $80.00 N No Increase Adoption Fees Dogs $250.00 • $250.00 N No Increase Cats $120.00 $120.00 N No Increase Obedience Dog Training $100.00 $100.00 Y No Increase Adult Video Owner/Operator $1,500.00/yr $1,500.00/yr N No Increase Owner - not operator $1,400.00/yr $1,400.00/yr N No Increase Operator - not owner $100.00/yr $100.00/yr . N No Increase Fireworks Permits ' $100.00 . $100.00 N No Increase 109 By-law and Animal Services User Fee or Charge • 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Hawker./ Peddler Licence Temporary Use (per day/per location) $20.00 $20.00 N No Increase. Stationary Use $250.00/yr $250.00/yr N No Increase Signs Temporary Sign - one month • $50.00/ea $50.00/ea N No Increase Portable Sign Licence $50.00/ea • $50.00/ea . N No. Increase Banner and Inflatable Sign $50.00/ea $50.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N ' No Increase Billboard Annual Licence $500.00/ea $500.00/ea N • No Increase Additional fee for any sign installed prior to licence insurance • " $50.00/ea $50.00/ea N No Increase Redemption Fee - election signs $25.00/ea $25.00/ea - N No Increase Redemption Fee - all signs less than2m2 $25.00/ea $25.00/ea . N No Increase Redemption Fee - all other signs $50.00/ea $50.00/ea N No Increase Sign Variance - all other signs $100.00/ea $100.00/ea N No Increase Fence Variance • Supported • $100.00/ea $100.00/ea N No Increase Contested $250.00/ea $250.00/ea N No Increase • Sidewalk Snow Clearing Less than 50' $93.75 $96.25 N January 1, 2019 'Greater than 50' or corner lot $118.75 . $122.50 N January 1, 2019 Pre -salting • Less than 50' $31.25 $32.50 N January 1, 2019 Greater than 50' $50.00 $51.25 • N January 1, 2019 Traffic & Parking . Removal of obstruction from City road $50.00 $50.00 N No Increase Return Fee - basketball net or ' other item • $50.00 . $50.00 N No Increase Return Fee - shopping cart $50.00 $50.00 N No Increase Park Vendor Permits • Kinsmen Park $3,000.00 $3,000.00 Y •No Increase Dunmoore Park $2,500.00 . $2,500.00 Y No Increase Bev Morgan Park $2,000.00 $2,000,00 Y No Increase Chris Graham Fields $2,500.00 $2,500.00 Y No Increase Princess Diana Park $2,500.00 ' $2,500.00 Y No Increase St. Mary's Sports Field/Amberlea Park (one vendor to service both sites) $2,000.00 $2,000.00 . • Y . No Increase Minor Sports Organizations $50.00 $50.00 Y No Increase 119 By-law and Animal Services User Fee or Charge 2018 Current Fee (Excluding HST) 2019Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Other Permit Tree Cutting Permit $100.00/each $100.00/each N No Increase Tree Inspection fee $25.00 $25.00 N No Increase 111 City Development Department Planning User Fee or Char a g 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding. HST) HST Applicable, Proposed Fee Effective Date • These fees are imposed under the author'ty of the Planning Act, R.S.O. 1990, c.P.13 Planning Documents - Pickering Official Plan $200.00 $200.00 Y No Increase Official Plan Compendium $50.00 $50.00 Y No Increase Seaton Sustainable Placemaking Guidelines 1 $50.00 $50.00 Y No Increase City Centre Urban Design Guidelines $50.00 $50.00 Y . No Increase Development Guidelines $5.00-$20.00 $5.00-$20.00 Y No Increase Special Studies ' $10.00-$20.00 $10.00-$20.00 Y No Increase • Zoning By-laws - • 3036 - Set 13 Volume $100.00 $100.00 . Y No Increase 3036 - By Volume $10.00 $10.00 Y No Increase 2511,2520,3037,7364/14 (Seaton), City Centre , $40.00 $40.00 . Y No Increase Summary Residential Applications $30.00 $30.00 Y No Increase Summary Non -Residential Applications $30.00 $30.00 Y No Increase 20 Year Household & Population Projections • $30.00 $30.00 Y No Increase Mapping$5.00-$25.00 $5.00-$25.00 Y No Increase Address Booklet $25.00-$50.00 $25.00-$50.00 Y No Increase Fiche Prints Price Varies Price Varies Y No Increase Special Mapping Requests $53.10/hr ' $53.10/hr Y No Increase Photocopies - 6 or more pages $0.50/ea $0.50/ea Y No Increase CD Copies of Documents $10.00/document $10.00/document Y No Increase Planning Applications Pre -submission Consultation $260.00 $260.00 N No Increase Telecommunications Tower Approval $7,700.00 $7,700.00 N No Increase Minor Variance . Accessory buildings, structures, decks, platforms & driveway widening $450.00 $600.00 N January 1, 2019 • Residential Minor (a lot for a Detached dwelling unit, Semi-detached dwelling unit and/or Freehold Townhouse dwelling unit) Single Variance • • $720.00 $800.00 N January 1, 2019 Multiple Variances $890.00 $1,000.00 N January 1, 2019 Residential Major (all other residential and mixed use buildings) • Single Variance $1,740.00 $1,740.00 N No Increase Multiple Variances $1,950.00 $1,950.00 N No Increase Institutional Commercial & Industrial Single Variance • $1,960.00 $2,200.00 N January 1, 2019 Multiple Variances - $2,140.00. $2,400.00 N January 1, 2019 Tabling Fee & Recirculation (applicant initiated) $560.00 $560.00 N No Increase Special Meeting $2,250.00 $3,500.00 N January 1, 2019 • Zoning By-law Amendment Zoning By-law Amendment - Major 2- Base Fee $15,400.00 . $15,400.00 N No Increase Plus Fee per Residential Unit First 25 units (1-25) • $160.00 $400.00 ' N January 1, 2019 . Next 75 units (26-100) $120.00 $300.00 N January ,1, 2019 Next 100 Units (101-200) $80.00 $200.00. N . January 1, 2019 Next 800 Units (201-1,000) $40.00 $100.00 N January 1, 2019 112 City Development Department - Planning User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Plus Fee per Non -Residential Ha of Land Area $320.00 $810.00 N January 1, 2019 Plus Fee per Development Block (Ha ' of Land Area) $200.00 $510.00 N January 1, 2019 Zoning By-law Amendment - Minors $9,800.00 $11,000.00 N• January 1, 2019 Zoning By-law- Recirculation $1,130.00 $1,130.00 N No Increase Additional fee if within Oak Ridges Moraine or Greenbelt $1,600.00 $2,000.00 .'N January 1, 2019 Zoning By-law- Removal of Holding $2,800.00 $3,000.00 N January 1, 2019 Zoning By-law - Removal of Holding (Complex/Block Plan Required) $3,200.00 $3,800.00 N January 1, 2019 Zoning By-law - Extension of Temporary Use By-law $15,400.00 $15,400.00 N No Increase • • Minister Zoning Order . Minister Zoning Order Amendment - Major 1° $2,200.00 $2,500.00 N January 1, 2019 Minister Zoning Order Amendment - Minor 11 $1,700.00 • • $2,000.00 N January 1,2019 Official Plan Amendment . Pickering Official Plan Amendment- Major 4 $34,000.00 $42,000.00 N January 1, 2019 . Pickering -Official Plan Amendment - Minor 5 $15,600.00 $20,000.00 ' N January 1, 2019 Pickering Official Plan Amendment- Recirculation $1,130.00 $1,130.00 . N No Increase Additional fee if within Oak Ridges Moraine or Greenbelt $1,600.00 $2,000.00 N ' January 1, 2019 Regional Official Plan - Amendment (not part of a Pickering' OPA) $9,000.00 $12,000.00 N January 1, 2019 Neighbourhood Development Guideline. Amendment s $800.00 $1,000.00 N January 1, 2019 Land Division. Comments • . $1,150.00 $1,500.00 N January 1, 2019 Clearance.of Conditions$580.00 $750.00 N January 1,.2019 Council authorization to proceed by land division instead of draft plan of subdivision s $4,000.00 . $5,000.00 N January 1, 2019 Cash -in -Lieu of Parkland Conveyance For the creation of up to 3 additional lots $5,330.00 per lot $5,330.00 per lot N ' No Increase For the creation of more than 3 additional lots 5% of the value of the land 5% of the value of the land N No Increase Draft Plan of Subdivision Base Fee $24,600.00 $30,000.00 N January 1, 2019 Plus Fee per Residential Unit N . First 25 units (1-25) $41(.00 $500.00 N January 1, 2019 Next 75 units (26-100) $330.00 $400.00 N January 1, 2019 Next 100 Units (101-200) $250.00 $300.00 N January 1, 2019 ' Next 800 Units (201-1,000) $160.00 $200.00 N January 1, 2019 Pius Fee per Non -Residential .Ha of Land Area $130.00 $160.00 N January 1, 2019 Plus Fee per Development Block (Ha of Land Area) $80.00 $100.00 N .January 1, 2019 Recirculation $1,130.00 $1,130.00 N No Increase 113 City Development Department - Planning User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding. HST) HST Applicable Proposed Fee Effective Date Additional fee if within Oak Ridges Moraine or Greenbelt $1,600.00 $2,000.00 N January 1, 2019 Release of Draft Plan of Subdivision/Clearance Fee $1,130.00 $1,'130.00 N No Increase Revisions to Draft Approved Plan - (redline revisions) - Base Fee $10,400.00 $12,000.00 N January 1, 2019 Plus Fee per Additional Residential Units . First 25 units (1-25) $410.00 $500.00. N January 1, 2019 Next 75 units (26-100) $330.00 $400.00 N January 1, 2019 Next 100 Units (101-200) $250.00 $300.00 N January 1, 2019 Next 800 Units (201-1,000) $160.00 $200.00 N January 1, 2019 Plus Fee per Non -Residential Ha of Land Area $130.00 $160.00 N January 1, 2019 Plus Fee per Development Block (Ha of Land Area) $80.00 $100.00 N January 1, 2019 Major Revisions (prior to Draft Plan Approval) - Base Fee $9,400.00 $10,000.00 • N January 1,'2019 Plus Fee per Additional Residential Units First 25 units (1-25) $410.00 $500.00 N January 1, 2019 Next 75 units (26-100) $330.00 $400.00 N January 1; 2019 Next 100 Units (101-200)- $250.00 $300.00. N January 1, 2019 Next 800 Units (201-1,000) $160.00 $200.00 N January 1, 2019 Plus Fee per Non -Residential Ha of Land Area $130.00 $160.00. • N January 1,2019 Plus Fee per Development Block (Ha of Land Area) $80.00 $100.00 N • January 1, 2019 Plan of Condominium Draft Plan of Condominium $11,700.00 • $14,500.00 . N January 1, 2019 Common Element Condominium $14,500.00 $20,000.00 N ' January 1, 2019 Recirculation $1,130.00 $1,130.00 N No Increase Release of Draft Plan of Condominium/Clearance Fee $0.00 • $1,130.00 N March 1, 2019 Condominium Conversion $14,500.00 $20,000.00 N January 1, 2019 Revisions to a Draft Approved Plan - (redline revisions) $1,700.00 $2,100.00 N January 1, 2019 Site Plan Residential See "All Uses Residential, Non -Residential, Mixed- Use) See "All Uses Residential, Non -Residential, Mixed -Use) N • No Increase Commercial See "All Uses Residential, Non -Residential, Mixed- Use) See "All Uses Residential, Non -Residential, Mixed -Use) N No Increase Industrial See "All Uses Residential, Non -Residential, Mixed- Use) See "All Uses Residential, Non -Residential, Mixed -Use) N • No Increase All Uses (Residential, Non. -Residential, Mixed -Use) - Base Fee $6,900 $8,500 N January 1, 2019 Plus Fee per Residential Unit .• First 25 units (1-25)$290 $500 N January 1, 2019 Next 75 units (26-100) $230 $400 N January 1, 2019 Next 100 Units (101-200) $170 $300 N January 1, 2019 Next 800 Units (201-1,000) $40 $75 N January 1, 2019 Plus Fee per 2,000 m2 of Non- Residential GFA $3,400 ' $6,000 N January 1, 2019 114 City Development Department - Planning User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Ap(Y/N)ble Proposed Fee Effective Date Minor Revision $2,000.00 $2,000.00 N No. Increase Major Revision $7,500.00 • $8,000.00 N *January 1, 2019 Compliance Inspections/LC Release Report (includes 2 inspections) • $820.00 $820.00 N No Increase Additional Compliance Inspections $350.00 $350.00 N No Increase Other Fees Peer Reviews 9 • Full recovery of City costs + 10% admin. fee Full recovery of City costs + 10% admin. fee Y No Increase Minor Revision to Approved Condo Site Plan (by unit owner) Le. decks, sheds, fences $100.00 - • $105.00. N .• January 1, 2019 • . File Reactivation 7 $2,000.00 . $2,000.00 N No Increase Opinion Letter for Complex Inquiries $550.00 $550.00 N No Increase Add Street Name to Approved List $1,000.00 $1,000 Y No Increase Refund of Application Fees 12 10% Admin. Fee 10% Admin. Fee Y No Increase Film Permit Fees (public road use) $250.00 $250.00 Y No Increase 1. Fee applicable after Council adoption. 2. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: • . - an application relating to more than•one property I - a site specific application, if considered to represent a large scale redevelopment •. - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law - an application which requires major technical studies and extensive consultation - 3. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or designate. Minor applications must be site specific and meet one or more of the following conditions: . - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to.accommodate a residential severance to create one additional lot -,application for Temporary Use 4. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the .subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: • ' - an application which requires major technical studies and extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses - an application involving significant changes to the policies of the Official Plan 5. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impactor policy implications beyond the subject lands, as determined by the Director, City Development or designate. 6. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the ' ' Guideline or there is no other planning application being processed by Council. 7. Fee applies to planning applications that have been inactive over 1 year but less than 2 years. If the file has been inactive 2 or more years, the file will be closed without notice and a new application will be required with current application fees being applied. 8. Charged only if no other planning applications are being processed by Council. 9. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental; noise, engineering drawings and reports, and architectural drawings: 10. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report to Council is required. 11. A minor Minister's Zoning Order application is where the'proposed use or standards comply with.the City's zoning by-law. .12. Also subject to deduction of credit card fee if paid by credit card. 115 City Development Department - Building User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date " Building Permit Fees • • These fees are imposed under the authority of the Building Code Act, 1992, C.2,3 Demolition Permit $27.00/each 100m 2 of GFA min $130.00 $27.00/each 100m 2 of GFA min $130.00 N No Increase Conditional Permit • . 10% of. Appl. Permit Fee to a max of $3,100.00 in addition to applicable fee 10% of Appl. Permit Fee to a max of $3,100.00 in addition to applicable fee N No Increase Change of Use Permit $280.50 • • $280.50 N No Increase Authority to Occupy Permit• $306.00 $306.00 N No Increase Alternative Solution • $204.00/hr (4 hour min) $204.00/hr (4 hour min) N No Increase Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N No Increase Revision to Permit (houses). $130.00 $130.00 . N No Increase Revision to Permit (all other building ' types) 15% of applicable permit fee to a max of $2,850.00 15% of applicable permit fee to a max of $2,850.00 . N . No Increase Transfer of Permit ' $130.00 $130.00 N No Increase Re-examination Change in House Model $500.00 + fee prescribed in Part B for any additional • area $500.00 + fee prescribed in Part B for any additional area N • No Increase Re=examination Other Than Above 10% of applicable permit fee to a max of $1,300.00 10% of applicable permit fee • to a max of $1,300.00 N No Increase Certification of House Models . $6.00/m 2 of GFA $6.00/m 2 of GFA N No Increase Re -certification of House Models $410.00 ' $410.00 N .No Increase Reactivation of Dormant File $130.00 $130.00 N No Increase Building Permit Surcharge 25% of Fee ($130.00 min) 25% of Fee ($130.00 min) N No Increase Additional Inspection $250.00 $250.00 N No Increase Minimum Building Permit Fee $130.00 $130.00 N No Increase • Assembly Occupancies $20.00/each m2 of GFA $21.00/each m2 of GFA N March 1, 2019 Institutional Occupancies $22.00/each m2 of GFA $24.00/each m2 of GFA N March 1, 2019 Residential Occupancies $12.75/each m2 of GFA $13.00/each m2 of GFA N March 1, 2019 Business & Personal Service & . Mercantile Occupancies (single storey) . $13.00/each m2 of GFA $13.25/each m2 of GFA N • March 1, 2019 Business & Personal Services & • Mercantile Occupancies (multi storey) $16.00/each m2 of GFA $16.50/each m2 of GFA N March 1, 2019 Farm & Unserviced Storage Buildings $5.50/each m2 of GFA $5.50/each m2 of GFA N No Increase • Industrial Occupancies • $9.50/each m2 of GFA $9.75/each m2 of GFA N March 1., 2019 Interior Partitioning & Finishing ' $5.00/each m2 of GFA $5.00/each m2 of GFA N• No Increase Minor Residential Structures and Alterations $130.00 $130.00 N No Increase Temporary Sales Centres $1,330.00 $1,400.00 N March 1, 2019 Minor Non -Residential Structures $360.00 • $360.00 N No Increase Alterations, Building and Structures Not Provided Above $12.85/each $1,000 of construction value • $13.00/each $1,000 of construction value N March 1, 2019 116 . City Development Department = Building User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Solar Collector for Single Dwelling Unit $150.00 $150.00 N No Increase Solar Collector for All Building Types .$205.00/10 panels $205.00/10 panels N No Increase Wind Turbines $12.50/each $1,000.00 of construction value $12.50/each $1,000.00 of construction value N • No Increase Grading & Final Inspection Performance Deposit (new detached and semi- _ detached dwelling units) townhouses & stacked townhouses $2,000.00 $2,000.00 N No Increase . Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule. Note, GFA represents Gross Floor Area. . Sign Permit Fees Ground Sign $285.00 $300.00 N March 1, 2019 Wall Sign $285.00 $300.00 N . March 1, 2019 Development Sign$285.00 $300.00 N. March 1, 2019 Billboard Permit $285.00 $300.00 N March 1, 2019 Additional fee for any sign installed prior to permit issuance $285.00 $300.00 N March 1, 2019 Sign Variance - ground sign, wall sign or development sign $540.00 $560.00 N March 1, 2019 Miscellaneous Charges . Lawyer. Compliance Letter $250.00 per request $250.00 per request N No Increase Recovery of costs for Clandestine Investigations $2,200.00 per investigation (minimum) $2,200.00 per investigation (minimum) Y No Increase Administrative Fee for Processing Clandestine Investigations $515.00 $515.00 N No Increase Request for Building 'and/or Planning Records $50.00/hr. $50.00/hr. Y No Increase After Hours Inspections $130.00/hr. (4 hr. min) .$150.00/hr. (4 hr. min) N March 1, 2019 Licence/Zoning Compliance Letter $155.00 $155.00 . N No Increase Records Management Fee (houses and other minor residential alterations) $10.50 • • $10.75 • N March 1, 2019 Records Management Fee (allother permit applications) 0.5% to a maximum of $155.00 ($10.50 min) 1% to a maximum of $200.00 ($10.75 min) N March 1, 2019 117 Culture & Recreation User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl.(Y/N) HST) _ HST Applicable • Proposed Fee Effective Date Fitness Services Personal Training Personal Training Individual Session • - Members $62.00 $62.00 Y No Increase . • - Non-members $72.00 $72.00 Y No Increase Personal Training Intro Pack - Members . $98.00 $98.00 Y No Increase - Non-members $115.00 $115.00 Y No Increase Personal Training 5 pack - Members . $237.00 $237.00 Y No Increase - Non-members $277.00 $277.00 Y No Increase Personal Training 10 pack - Members $458.00 $458.00 Y No Increase - Non-members $537.00 $537.00 Y No Increase Personal Training 15 Pack - Members $665.00 $665.00 Y No Increase - Non-members • $780.00 $780.00 Y No Increase Personal Training 20 Pack - Members$856.00 $856.00 Y No Increase • - Non-members $1,015.00 $1,015.00 Y - No Increase Pickering's Biggest Winner Rec Complex 10 -1 hour classes Member $93.00 $100.00 Y March 1, 2019 Pickering's Biggest Winner Non- Member 10 -1 hour classes $206.00 $210.00 Y March 1, 2019 Semi Private Pilates•Reformer 5 -1 hour sessions $204.00 • $204.00 Y - No Increase Private Pilates Reformer 5 -1 hour New $400.00 .March 1, 2019 Private Yoga Therapy Intro Pack Members New $124.00 Y March 1, 2019 Non-members New $143.00 Y March 1, 2019 Private Yoga Therapy 5 Pack . _ Members • New $300.00 Y March 1, 2019 Non-members New $345.00 Y March 1, 2019 Private Yoga Therapy 10 Pack • Members New $580.00 Y • March 1, 2019 Non-members New $667.00 Y March 1, 2019 Private Yoga Therapy 15 Pack 0 Members New $840.00 Y March 1, 2019 ' • Non-members New - $966.00 Y March 1, 2019 Private Yoga Therapy 20 Pack Members • New $1,085.00 Y March 1, 2019 Non-members New $1,250.00 Y March 1, 2019 Fascial Stretch Therapy Intro Pack Members . New $124.00 Y March 1, 2019 Non-members New . $143.00 Y March 1, 2019 Fascial Stretch Therapy 5 pack Members 0 New $300.00 Y March 1, 2019 •' Non-members New $345.00 Y • March 1, 2019 Fascial Stretch Therapy 10 pack Members New $580.00 Y March 1, 2019 Non-members • New $667.00 Y March 1, 2019 Fascial Stretch Therapy 15 Pack 0 0 Members New $840.00 Y March 1, 2019 ' Non-members New $966.00 Y March 1, 2019 Fascial Stretch therapy 20 Pack Members New $1,085.00 Y March 1, 2019 118 Culture & Recreation User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl.(Y/N' •HST) . HST Applicable •Proposed Fee Effective Date . ' Non-members New $1,250.00 Y March 1, 2019 Nutritional Consulting Full Service ' Twelve - 30 minute consults, Member , $436.00 $436.00 Y No Increase Full Service Twelve - 30 minute. consults, Non-member • . $513.00 $513.00 • Y No Increase Initial Consultation - Member $75.00 $75.00 Y • No Increase - Non-members • $88.00 $88.00 Y No Increase Follow Up Session -Member $35.00 $35.00 Y No Increase - - Non-members $41.00 $41.00 Y No Increase Child Supervision Service C.S. 1 Hour • - Member $3.75 $4.00 N March 1, 2019. C.S. 10 Pass - Member $37.00' $40.00 N March 1, 2019 C.S. 1 Hour - Non-members $5.25 $5.50 'N March 1, 2019. C.S. 10 Pass - Non-members - $52.50 $55.00 . N March 1, 2019 Friendship Club $15.75 $16.00 • N . March 1, 2019 Programs - Fitness Registered - Children _ Yoga -Children Eight - 50 minute classes $52.00 . $52.00 N No Increase Zumba Kids Eight - 45 minute classes $52.00 $52.00 N No Increase Fitness Registered - Parent & Tot Salsa Tots ' • Eight - 45 minute classes $72.00 $72.00 N No Increase Fitness Registered - family • Family Fit Yoga Eight - 50 minute classes . 1 adult & 1 child$100.00 $100.00 Y No Increase each additional Family member $31.00 $31.00 N No Increase . Family Zumba Eight - 50 minute classes 1 adult & 1 child $100.00 $100.00 Y No Increase each additional Family member $31.00 $31.00 N No Increase Fitness Registered - teens - Operation Fit Six -1 hour classes • $70.00 $70.00 N No Increase Teen Fitness Camp Five - 6 -hour classes $307.00 $307.00 N No Increase Teen Boxing Bootcamp Eight - 50 minute 'classes $70.00• $70.00 N No Increase Fitness Registered - Adults . Zumba Eight - 50 minute classes $72.00 $72.00 Y No Increase ' Pilates Eight - 50 minute classes $72.00 , $72.00 Y No Increase Yoga • Eight - 50 minute classes $72.00 $72.00 Y No Increase Baby Boot Camp Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga Pre -natal Eight - 50 minute classes $72.00. $72.00 Y . No Increase Mom & Baby yoga• Eight - 50 minute classes $72.00 $72.00 Y No Increase Total Barre Eight - 50 minute classes ' $72.00 $72.00 " Y No Increase Cycle Fit Eight - 50 minute classes $72.00 $72.00 Y No Increase Cycle Pump Eight - 50 minute classes $72.00 .$72.00 Y No Increase Pilates Reformer Eight - 50 minute classes, $110.00 $.110.00 Y • No Increase PiYo Strength Eight - 50 minute classes $69.92 $72.00 Y • No Increase , Socacize Eight - 50 minute classes $69.92 . $72.00 • Y No Increase Yogalates Eight - 50 minute classes $69.92 $72.00 Y No Increase Pole Walking Six - 50 minutes classes • $54.87 $72.00 Y No Increase 119 Culture & Recreation • • • User Fee or Charge • 2018 Current Fee •(Excluding HST) 2019 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Sunrise/Sunset Yoga & Meditation Eight -1 hour classes $72.00 $72.00 Y No Increase Meditation Eight - 50 minute classes - $72.00 $72.00 Y No Increase P9OX Eight - 50 minute classes $72.00 $72.00 Y No Increase Pump it Up Eight - 50 minute classes $72.00 $72.00 Y No Increase . . Yoga - Gentle Eight - 50 minute classes ' $72.00 $72.00 Y No Increase Yoga - Hatha Basic • Eight - 75,minute classes $105.00 _ $105.00 Y No Increase Yoga - Hatha Advanced Eight - 75 minute classes $105:00 - $105.00 Y No Increase Yoga - Power • Eight - 50 minute classes - $72.00 . $72.00 Y • No Increase Yoga - Vinyasa Eight - 75 minute classes $105.00 $105.00 Y No Increase Yoga - Vinyasa . Eight - 90 minute classes $130.00 $130.00 Y No Increase Pound • Eight - 30 minute classes $36.00 $36.00 Y • No Increase Tabata Bootcamp Eight 50 minute classes $72.00 $72.00 Y No Increase Yoga - Restorative Eight - 50 minute classes $72.00 . $72.00 Y No Increase Zumba - Parent & Baby Eight - 50 minute classes $72.00 $72.00 Y . No Increase Yoga in the Park Eight - 50 minute classes $72.00 $72.00 Y No Increase Postnatal Pilates Eight - 50 minute classes $72,00 $72.00. Y No Increase Strong by Zumba . Eight - 50 minute classes $72.00 $72.00 Y No Increase Goddess Flow Eight - 60 minute classes • - New $72.00 y March 1, 2019 Body Shred Eight - 50 minute classes New $72.00 y March 1, 2019 Carlates Eight - 50 minute classes. New $72.00 . y March 1, 2019 Cycle Fit Learn to Spin Eight - 45 minute classes New $53.98 • y March 1, 2019 Total Muscle Challenge Eight - 50 minutes New $72.00 • y March 1, 2019 Yoga Yin Eight - 50 minute classes New $72.00 Y March 1, 2019 Yoga Yin Eight - 60 minute classes ' New $72:00 Y • March 1, 2019 Small Group • Use It & Lose It. Four, 1 hour classes ' New . $44.00 Y March 1, 2019 Early Riser Eight -1 hour classes $90.00 $90.00 Y . No Increase Still Winning Eight -1 hour classes . $90.00 - $90.00 Y No Increase TRX Suspension Training Four -1 hour classes New $44.00 Y March 1, 2019 Work It Four -1 hour classes New $44.00 Y March 1, 2019 X -Fit Pickering Four - 1 hour classes New $44.00 Y March 1, 2019 • Fitness Registered - adult 55+ • Nia 55+ . - Ten -1 hour classes $62.00 $65.00 Y March 1, 2019 Keep Fit • Ten -1 hour classes $62.00 $65.00 Y March 1, 2019 Yoga 55+ Ten - 1 hour classes $62.00 $65.00 ' ' Y March 1, 2019 Yoga 55+ - - - - Ten - 50 minute classes $62.00 $62.00 Y No Increase Zumba Gold 55+ Ten -1 hour classes $62.00 $65.00. Y March 1, 2019 Cycle Fit 55+ Eight - 30 minute classes $35.00 $35.00 Y No Increase Aging Stronger Eight -1.5 hour classes $90.00 $90.00 Y No Increase Forever Young . - Four - 1 -hour classes $60.00 $62.00 Y March .1, 2019 Fit Fusion55+ Ten - 50 minute classes$62.00 - $65.00 Y • • March 1, 2019 Stretch & Strengthen Ten -1 -hour classes • - $62.00 $65.00 Y March 1, 2019 Stretch & StrengthenTen - 50 minute classes $62.00 $65.00 Y _ . March 1, 2019 Back to Basics Ten - 1 hour classes $62.00 $65.00. • Y March 1, 2019 Zumba Gold Toning ' Ten -1 hour classes - New . $65.00. Y ' March 1, 2019 Seated Zumba Gold Ten ,-1 hour classes New $65.00 Y March 1, 2019 Ribbon Dance Fit . Ten -1 hour classes • - New $65.00 Y March 1, 2019 Barre & Balance Ten -1 hour classes • New - $65.00 Y March 1, 2019 Chair Pilates Ten =1 hour classes New $65.00 Y March 1, 2019 Chair Yoga Ten -1 hour classes New $65.00 Y. March 1, 2019 Cycle Pump Ten - 45 minutes classes New $48.00 Y March 1, 2019 Silver Strength Ten -1 hour classes New $65.00 Y• March 1, 2019 120 Culture & Recreation User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl. HST) HST Applicable (YIN) Proposed Fee Effective Date Nia Silver Ten -1 hour classes New $65.00 Y March 1, 2019 Aquatic Programs Swim Preschool Ten - 30 minute classes $95.00 $98.00 N September 1, 2019 Swim Kids 1-5 • Ten - 30 minute classes $95.00 $98.00 N September 1, 2019 Swim Kids 6-10 Ten - 45 minute classes $105.00 $108.00 N September 1, 2019 Summer Swim (DIP) Session Nineteen - 45 minute classes $166.00 ' $166.00 N No Increase Youth Programs • Ten - 45 minute classes $105.00 $108.00 N September 1, 2019 Canadian Swim Patrol Ten -1 hour classes $102.00 $102.00 N No Increase Bronze Star Ten -1 hour classes $117.00 $117.00 N No Increase Bronze Medallion & Emergency First Twenty-four hour program Aid * . $230.00 $230.00 N No Increase Bronze Cross Twenty-four hour program $180.00 $180.00 N No Increase NLS Forty hour program $298.00 • $307.00 Y September 1, 2019• Water Safety Instructor Part 1 Eight hours $238.94 $250.00 Y September 1, 2019 Water Safety Instructor Part 2 20 hours $116.00 $122.00 . Y September 1, 2019 Lifesaving Society Instructors & 24 hours _ Emergency First Aid Society $195.00" $200.00 Y September 1, 2019 Withdrawal fee for Leadership Sixteen hours $37.00 $37.00 Y No Increase Standard First Aid/CPR _Sixteen hours $115.00. $120.00 Y September 1, 2019 Standard First Aid/CPR (Staff) (New) Sixteen hours $77.00 $80.00 Y September 1, 2019 SFA/CPR Recert (Staff) Eight hours$44.00 $45.00 Y September 1, 2019 . CPR Six hours ' $56.00 $58.00 Y September 1, 2019 CPR (Staff) Six hours$44.00 $45.00 Y September 1, 2019 CPR Recert (Staff) Four hours• $27.00 . $28.00 Y September 1, 2019 Aqua Adults Ten -.55 minute classes ' $105.00 $108.00 Y September 1, 2019 Aqua Adults ' Ten - 30 minute classes $90.00 • $93.00 Y September 1, 2019 Private Classes Ten - 30 minute classes $289.00 $290.00 N September 1, 2019' Semi -Private Classes Ten - 30 minute classes $176.00 $176.00 N No Increase Aquafit Ten - 55 minute classes $89.00 .$89.00 Y No Increase Aquafit Twenty - 55 minute classes $155.00 $155.00 Y . No Increase Aquafit Thirty - 55 minute classes $232.00 $232.00 Y No Increase Specialty Aquafit Ten - 40 minute classes $76.00 , $80.00 Y September 1, 2019 Specialty Aquafit Twenty - 40 minute classes $118.00 $120.00 Y September 1, 2019 Aquafit Pay As You Go Add: Adult $13.00 $13.00 Y No Increase Aquafit Pay As You Go Senior $7.00 $7.00 Y No Increase 5 Pass $65.00. $65.00 Y No Increase 10 Pass $130.00 $130.00 Y No Increase . Senior 5 pass $35.00 $35.00 Y No Increase Senior 10 pass $70.00 $70.00 Y No Increase Private 30 minutes $31.00 • $31.00 N No Increase Youth Swim Fit 1 One Hour $105.00 $108.00 N September 1, 2019 Museum Education Outreach Programs(forstudents and non -students) (Per Student Fee) No HST for students/ HST for adults/seniors . Weaving Wizards One - 2 hour class $5.75 $6.50 N/Y March 1, 2019 Buzzsaws & Building Blocks One - 2 hour class $5.25 $6.00 N/Y March 1, 2019 Wonderful Wool One - 45 minute class • $4.00 $4.00 N/Y March 1, 2019 Thingamajigs One -1 hour class $5.50 $5.50 • N/Y March 1, 2019 Settlers Workshop One - 2 hour class $5.75 $6.00 N/Y March 1, 2019 Holiday Traditions Past & Present One - 2 hour class $5.75 . $6.50 N/Y March 1, 2019 Fraktur One - 2 hour class $5.75 $6.25* N/Y March 1, 2019 Sheep to Shawl One - 2 hour class _ $5,75 $6.25 N/Y March 1, 2019 Stunning Stencils One - 2 hour class $5.75 $6.50 N/Y March 1, 2019 121 Culture. & Recreation User Fee or Charge 2018 Current Fee (Excluding . HST) 2019 Proposed Fee (Excl.(YIN) -HST) ' HST Applicable Proposed Fee Effective Date Wordsmiths One - 2 hour class $5.75 ' $5.75 .N/Y March 1, 2019 Museum Guest Speaker Presentations • (Flat Rate Cost) • •• Guest Speaker Presentations One -1 hour presentation $115.00 $119.47 Y March 1, 2019 Guest Speaker Presentations One - 2 hour presentation $235.00 $243.36 Y March 1, 2019 One - 1 hour production $250.00 $256.64. Y . March 1, 2019 • Preschool Programs Artful Toddler Twelve -1.25 hour classes $142.00 $146.00 . ' N September 1, 2019 Kindergarten's Coming Twelve - 2.25 hour classes $190.00 $195.00 N September 1, 2019 Exploring Math Twelve -1 hour classes $112.00 $115.00 N September 1, 2019 Tots In Action Twelve - 2 hour classes $157.00 . $161.00 N September 1, 2019 Wiggles'n Giggles Twelve - 45 minute Classes $102.00 $105.00 • N September 1, 2019 Tumble Tots Twelve - 45 minute classes $102.00 $105.00 N Septemberl, 2019 Bouncin' Buddies Twelve - 45 minute classes $102.00 $105.00 N September 1, 2019 Jumpin' Jax Twelve - 1 hour classes $117.00 - $120.00 N September 1, 2019 Junior Gym Twelve -1 hour classes $117.00 $120.00 N September 1, 2019 Fun for FamiliesTwelve - 1 hour classes $133.00 $135.00 N September 1, 2019 Parent & Tot Skate Twelve - 30 minute classes $87.00 • $90.00 N • • September 1, 2019 Pre School Skating I Twelve - 30 minute classes $87.00 $90.00 N September 1, 2019 Pre School Skating II & III Twelve - 45 minute classes $102.00 • $105.00 N September 1, 2019 Reading Rangers Twelve -1 hour classes $112.00 $115.00 N September 1, 2019 Writing Wizards Twelve -1 hour classes $112.00 $115.00 N September 1, 2019 Playtime for Little -Ones Twelve -1 hour classes $112.00 $115.00 N September 1, 2019 • Children & Youth Programs Creative Steps • Twelve - 30 minute classes $70.00 $72.00 N September 1, 2019 Pre -Ballet Twelve - 45 minute classes $88.00 $90.00 N September 1, 2019 Hip Hop Twelve - 45 minute classes• $88.00 $90.00 N September 1, 2019 Jazz Twelve - 45 minute classes $88.00 $90.00 N September 1, 2019 Combo Dance (Jazz/HipHop) Twelve - 45 minute classes $88.00 $90.00 N • September 1, 2019 Musical Theatre Twelve -1 hour classes $92.00 $94.00 N September 1, 2019 Children's Art Ten - 1.25 hour classes $82.00 $86.00 N September 1, 2019 Painting with Acrylics Eight -1.25 hour classes $82.00 $84.00 N September 1, 2019 Youth Art (does not include supplies) Ten -1.5 hour classes $72.00 $75.00 N September 1, 2019 Home Alone Four - 1.5 hour classes $47.00 $50.00 N September 1, 2019 Breakdancing • Ten - 1 hour classes $67.00 $70.00 N September 1, 2019 Children's/Teen Guitar - Level 1 Eight -1 hour classes $77.00 $80.00 N September 1, 2019_ Karate Four months -1 hour classes • $170.00 $175.00 N September 1, 2019 Badminton Twelve - 1 hour classes $82.00 $85.00 N September 1, 2019 Basketball Fundamentals Ten - 1 hour $68.00 ' $70.00 N September 1, 2019 Recreational Basketball Clinic Six - 2 hour classes $52.00 $56.00 N September 1, 2019 Ball Hockey Ten - 1.5 hour classes• $67.00 $70.00 N September 1, 2019 High Five 15+ One Day - 7 hour class $76.56. $76.56 Y No Increase Indoor Games Ten'- 1.5 hour classes $67.00 $69.00 N September 1, 2019 Table Tennis Ten - 1.5 hour classes $83.00 $87.00 N September 1, 2019 Cooking for Teens Eight - 1.5 hour classes $85.00 $75.22 N September 1, 2019 Song Writing & Performance 18+ Ten -1.5 hour classes $100.00. $100.00 Y • .No Increase Life Skills For Kids • Ten - 2 hour classes $70.00 $70.00 ' N No Increase. Lego Club. Ten -1 hour classes New $42.00.' N September 1, 2019 Speed & Agility Training Ten -1.5 hour classes New - $110.00 . N September 1, 2019 Job Prep Course Eight - 3 hour classes New $110.00 Y September 1, 2019 Mother/Daughter Hip Hop Twelve - 45 minute classes $88.50 $88.50 Y • No Increase 122 Culture & Recreation • User Fee or Charge • 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective•Date M/D Hip Hop (2nd child) Twelve - 45 minute classes $44.00. $44:00 N No Increase Tap' Twelve - 30 minute classes $68.00 $68.00 ' N . No Increase Cirque d'Kids/Girls Gym Twelve -1.25 hour classes $124.00 $129.00 N September 1, 2019 Teen Cake Decorating - Ten -1 hr classes $52.00 - $52.00 N No Increase Recreation Basketball Clinic -winter 10 - 2 hour classes - $67:00 $70.00 ' N September 1, 2019 Youth Volleyball Ten -1.5 hour classes $83.00 $86.00 N September 1, 2019 Learn to skate Twelve - 45 minute classes $102.00 $102.00 N No Increase Kids Baking Six -1.5 hour classes $101.00 $104.00 N September 1, 2019 Sewing & NeedleWork Eight - 1 hour classes $68.00 $68.00 ' N No Increase Friday Night Fun Centres Friday Nights - 2 hours$5.25 $5.50 N September 1, 2019 Holiday Fun One - 3.5 hour classes $22.00 $23.00 N September 1, 2019 Electronics & Robotics Eight -1.5 hour classes $170.00 $175.00 N September 1, 2019 Electronics & Robotics 11 Eight- 1.5 hour classes New $185.00 N • September 1, 2019 Kids Gym Club Twelve -1 hour classes •' New $119.00 N September 1, 2019 Sculpting for Kids Nine -1.5 hour classes New . $166.00 N September 1, 2019 P&C Badminton Eight -1 hour classes New $187.00 N September 1, 2019 P&C Basketball Eight -1 hour classes New $112.00 N September 1, 2019 2nd child - Badminton/Basketball Eight -1 hour classes New . $56.00 N September 1, 2019 Dodgeball / Pickleball Eight -1 hour classes New $80.00 N September 1, 2019 Contemporary 13 - 16 yrs Eight -1 hour classes , New $73.00 Y September 1, 2019 Hip Hop 13-16 yrs Ten -1 hour classes New $90.00 Y September 1, 2019 Dance Without Limits (10-12yrs) Ten- 45 minute classes New $83.00 N - September 1, 2019 Dodgeball 13 -16 yrs Ten -1 hour classes - New • $70.00 " Y September 1, 2019 After School Drop In Program 9 month program - drop in / hour New $15.00 + $5.50 . N September 1, 2019 • Adult Programs Art / Acrylic Ten - 2 hour classes $90.27 $90.27 Y September 1, 2019 Art - Portrait Figure Drawing Ten - 2 hour New $92.92 Y September 1, 2019. Learn to Draw/Improve Ten - 2 hour New $92.92 Y . September 1-, 2019 Traditional Oil Painting Ten - 2 hour New $92.92 Y September 1, 2019 Paint Like A Pro One - 2 hour New $20.35 Y .September 1, 2019 Pottery Handbuilding Ten - 3 hour • • New $257.52, Y September 1, 2019 Pottery Wheel Ten - 3 hour New . $257.52 Y September 1, 2019 Adult Guitar Eight -1 hour classes $69.91 $71.68 Y September 1, 2019 Ballroom Dance - Beginner - Ten -1 hour classes ' $57.52 $60.18 Y September 1, 2019 - Ballroom Dance - Intermediate Ten - 1.5 hour classes $84.07 $88.50 Y September 1, 2019 Bellydance - Twelve -1 hour classes $81.42 $84.96 Y September 1, 2019 Ladies Tap Twelve -1 hour classes $81•.42 $84.96 Y September 1, 2019 Line Dancing Eight - 1 hour $61.95 $84.96 . Y September 1, 2019 Spanish, Beginner/Int. Ten - 2 hour classes • $81.42 $84.96 Y September 1, 2019 Karate Four months -1.5 hour classes $208.85 $216.81 . Y September 1, 2019 Skating Twelve - 45 minute classes • $92.04 $94.69 Y September 1, 2019 Men's Power Hour Twelve -1 hour classes $62.83 $65.49 , Y September 1, 2019 Badminton Twelve -1.5 hour classes $94.69 $97.35 Y September 1, 2019 Volleyball, Competitive Ten - 2 hour classes • $103.54 $107.08 Y. September 1, 2019 Volleyball, Recreation Twelve - 1.5 hour classes $94.69 $97.35 Y September 1, 2019 Digital Camera WS's One - 2 hour class $27.43 $27.43 Y September 1, 2019 Cake Decorating• . Eight - 1.5 hour classes New $77.88 Y • September 1, 2019 Essential Oils Six - 2 hour classesNew $113.00. Y September 1, 2019 Older Adult Programs ' 55+ Dance Twelve -1 hour classes $44.25 $45.13 Y September 1, 2019 55+ Dance Ten - 1 hour classes $37.17 $38.05 Y September 1, 2019 Art Classes• Ten - 2 hour classes $49.56 $51.33 Y September 1, 2019 123 Culture & Recreation • User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Sewing (includes all eight week Eight - 2 hours classes classes) . $45.13 $46.01 • Y September 1, 2019 Euchre Six - 2 hour classes $36.28 $38.05 Y September 1, 2019 Computers Six - 2 hour classes - $53.09 $54.87 Y September 1, 2019 Guitar Ten -1 hour . New $61.95 Y September 1, 2019 Learn to play pool Ten -1 hour New $35.40 Y September 1, 2019 Learn to Skate Ten -1 hour classes$37.17 $38.05 Y September 1, 2019 Spanish (all levels) Ten - 2 hour classes $42.48 $44.25 Y September 1, 2019 Pickleball Ten - 2 hour•classes $48.67 $48.67 • Y ' September 1, 2019 Volleyball Ten -1 hour classes $48.67 $50.44 Y September 1, 2019 Cooking Six - 1.5 hour $57.52 • $57.52 • Y No Increase Tai Chi Ten -1 hour classes $26.10 $29.20 Y September 1, 2019 American Sign Language Ten -1 hour $36.28 $38.05 Y September 1, 2019 Photography 55+ Eight- 2 hourNew $50.44 Y September1, 2019 'pad / Computer Tech Programs Six - 2 hour New $53.98 Y . September 1, 2019 Badminton Ten - 2 hourNew $50.44 Y September 1, 2019 Bridge (all levels) Ten - 2.5 hour• $39.82 $41.59 Y September 1, 2019 Workshops • Life Writing ' One - 2 hour class • $14.16 $14.16 Y No Increase Sewing Workshops Two - 2 hour classes • $22.12 $22.1.2 Y No Increase Hockey 101 Workshop Two -1.5 hour classes • $8.85 $8.85 Y No Increase Floral Creations • One - 2 hour class New $57.52 Y September 1, 2019 Jewelry Creations One - 2.5 hour class New $48.67 Y September 1, 2019 Paint Like a Master Workshop One - 2 hour class New $22.12 Y September 1, 2019 Museum Programs Kids in the Village Summer Craft & One - 2 hour class Games Program $10.00 $10.00 Y No Increase Mother's Day Tea One -1.5 hour sitting $24.00 $24.78 Y September 1, 2019 Summer Solstice/Harvest Suppers One - 3 hour class $57.00 $58.41 Y March 1, 2019 Heritage Cooking Workshop One - 3 hour class $28.00 $29.20 Y March 1, 2019 Heritage Cooking Workshop One - 5 hour class• $48.00 $49.56 • Y . March 1, 2019 PMV Workshop One - 3 hour class $20.00 $20.00 - . Y No Increase Themed Tea Workshop One - 2 hour presentation $30.00 • $30.97 • Y March 1, 2019 Give it a Try One - 2 hour class $10.00 $10.00 Y No Increase • Camps March Break Camp (Arts/Sports/Mini/Skate) • Extend a Camp Five days $80.00 $84.00 N September 1, 2019 Full Day Program Five days $200.00 $210.00 N September 1, 2019 Junior Chef Camp ' Five Days $252.00 $252.00 N No Increase •Breakdance Camp Five Days $198.00 • $210.00 N September 1, 2019. Summer Camps - Extend -a -Camp • 4 Days • $65:00 $68.00 N September 1, 2019. 5 Days $80.00 $84.00 N September 1, 2019 • Summer Camps - Adventure/Art/Sports/Mini Pidaca/Museum Full Day Program Four days $160.00 $170.00 N September 1, 2019 Five days $200.00 $210.00 . . N September 1, 2019 • Summer Camps - Dance/Drama & Junior Firefighter • Full Day Program Four days $175.00 $185.00 N • September 1, 2019 Five days $220.00 $230.00 N September 1, 2019 124 Culture & Recreation User Fee or Charge • 2018 Current - Fee (Excluding HST) 2019 Proposed Fee (Exci.(Y/N) HST) HST Applicable Proposed Fee Effective Date Specialty Arts Camp Four days New $194.00 N September 1, 2019 Five days New $244.00 N September 1, 2019 Counsellor in Training Ten days $307,00 $312.00 N September 1, 2019 Assistant Counsellor ' Minimum 4 weeks $115.04 $123.90 Y September 1, 2019 PA Day Camps One Day• $40.00 $42.00 N September 1, 2019 PA Day Camps Extended Care One Day $16.00 $16.00 N ' No Increase Museum Interpreter in Training Minimum 4 . $315.00 $315.00 Y No Increase Contract Camps • • Skateboard Camp $177.00 $161.06 • Y September 1, 2019 Memberships: Pickering Recreation Complex * Pre Expansion Memberships • , * Health Club Adult, daytime Annual $506.00 $506.00 Y No Increase * Racquetball Adult , Daytime, Annual . $511.00 $536.00 Y September 1, 2019 * Combination .. . Adult Full, Annual • $700.00 $735.00 Y September 1, 2019 Adult, grandfather, full, corp Annual $561.00 ' $590.00 Y September 1, 2019 Night Hawk Annual $254.00 $267.00 Y March 1, 2019 * Tennis Adult. Resident, Daytime, Annual $515.00 $542.00 • Y September 1, 2019 * Tennis , Adult Non-resident, Daytime, Annual $607.00 $638.00 Y September 1, 2019 * Golden Adult Full, Annual ' $1,326.00 • $1,395.00 Y September 1, 2019 Adult •• Daytime, Annual $.1,134.00 - $1,190.00 . , Y September 1, 2019 New Expansion Memberships . • . Basic Health Adult • Annual $438.00 • $438.00 Y • No Increase Adult Seasonal - $197.00 $197.00 Y No Increase Adult - Corporate $350.00 $350.00 Y . • ' No Increase Youth Annual $260.00 • $265.00 Y September I, 2018 Youth• Seasonal $117.00 $120.00 Y September_1, 2018 Family . Annual $920.00 $936.00 Y September 1-, 2018 Health + - Adult Annual $645.00 $645.00 Y No Increase . Adult Seasonal $290.00 $290.00 Y No -Increase Adult Corporate $516.00 $516.00 Y , No Increase - Youth Annual $310.00 $322.00 Y • September 1, 2019 Youth Seasonal $140.00 $145.00 Y September 1, 2019. Family Annual $1,278.00 $1,289.00 Y September 1, 2019 Student Annual $323.00 $516.00: Y September 1, 2019 125 Culture & Recreation User Fee or•Charge •HST) 2018 Current Fee (Excluding 2019 Proposed Fee (Excl.(Y1N) ..FIST). HST Applicable Proposed Fee Effective Date Basic Squash - .' Adult Annual $567.00 $567.00 • Y No Increase • Seasonal • $255,00 $255.00 Y No Increase Adult corporate Annual• $454.00 $454.00 Y No Increase YouthAnnual $231.00 $255.00 Y September 1, 2019 . Seasonal $104.00 $114.00 Y September 1, 2019 Family Annual $1,082,00 $1,104.00, Y September 1, 2019 • Squash + • Adult Annual $710.00 $710.00 Y • No Increase Adult Seasonal $320.00 ' $320.00 Y No Increase Adult Corporate $568.00 $568.00 Y No Increase Youth• . Annual $336.00 $355.00 Y September 1, 2019 Youth• Seasonal • $151.00 $160.00 Y September 1, 2019 Family , Annual $1,401.00 $1,420.00 Y September 1, 2019 Student Annual $355.00 $568.00 ' Y September 1, 2019 • Basic Racquetball - Adult Annual $515.00 $515.00 Y No Increase .• Seasonal $232.00 $232.00. Y No Increase Adult corporate Annual $412.00 $412.00 Y No Increase Youth • Annual . • $231.00 $231.00 .Y No Increase • Seasonal $104.00 $104.00 Y No Increase Family Annual $1,004.00 $1,004.00 Y No Increase Racquetball + . Adult Annual$646.00 $646.00 Y. No Increase Adult Seasonal $291.00 $291.00 Y • No Increase Adult Corporate$517.00 • $517.00 Y No Increase Youth • Annual $336,00 $336.00 • Y No Increase Youth Seasonal $151.00 • $151.00 Y No Increase Family Annual $1,305.00 • $1,305.00 Y _ No Increase Basic Tennis (Resident) • • • • Adult • • Resident .Annual $540.00 $567.00 Y September 1, 2019 Resident Seasonal $243.00 $255.00 Y September 1, 2019 Youth Resident Annual $242.00 $255.00 Y • September 1, 2019 Resident Seasonal $109.00 $114.00 Y September 1, 2019 Family Resident Annual . $1,052.00 $1,104.00 Y September 1, 2019 Tennis + (Resident) • Adult Resident Annual $714.00 $714.00 Y No Increase . Resident Seasonal $321.00 $321.00 Y No Increase Youth • Resident Annual $347.00 $355.00 Y September 1, 2019 Resident Seasonal $156.00 $160.00 Y September 1, 2019 Family Resident Annual $1,418.00 $1,420.00 Y September 1, 2019 Basic.Tennis (Non -Resident) Adult Non-resident Annual $615.00 $646.00 Y September 1, 2019 Non-resident Seasonal $277.00 $290.00 Y September 1, 2019 Youth Non-resident Annual $268.00 $323.00 Y September 1, 2019 Non-resident Seasonal $121.00 $145.00 Y September 1, 2019 Family ' Non-resident Annual $1,191.00 $1,292.00 Y September 1, 2019 126 Culture & Recreation • User Fee or Charge • 2018 Current Fee • (Excluding HST) 2019 Proposed Fee (Excl. HST) HST Applicable (Y/N) - Proposed Fee Effective Date Tennis + (Non -Resident) Adult Non-resident Annual $788.00 $827.00 Y . September 1, 2019 Non-resident Seasonal $355.00 $372.00 Y September 1, 2019 Youth Non-resident Annual $373.00 $414.00 Y September 1, 2019 •• Non-resident Seasonal $168.00 $186.00 Y September 1, 2019 Family Non-resident Annual $1,555.00 $1,655.00 Y September 1, 2019 • Golden•. Adult Annual $1,622.00 $1,670.00 Y September 1, 2019 Adtilt Seasonal $730.00 $751.00 Y September 1, 2019 Adult Corporate $1,298.00 $1,336.00 Y September 1, 2019 Youth Annual $556.00 $611.00 ' Y September 1, 2019 Youth Seasonal $250.00 $275.00 . Y • September 1, 2019 Family Annual . $2,989.00 $3,115.00 Y September 1, 2019 Fitness Class Memberships• Basic Fitness Adult • Annual $447.00 $447.00 Y No Increase Adult Seasonal $200.00 $200.00 Y No Increase Youth Annual $265.00 •$265.00 Y No Increase Youth Seasonal $120.00 $120.00 Y No Increase Family Annual $936.00 $936.00 Y No Increase Fitness+ Adult Annual $549.00 • $549.00 . Y No Increase ' Adult . Seasonal $247.00 $247.00 " Y . No Increase Memberships: Pickering Rec. Complex and Dunbahton Indoor Pool Aquatic Memberships Adult • Annual $184.00 $189.00 Y March 1, 2019 Family Annual $313.00 $322.00 Y March 1, 2019 Youth/Disabled/Senior • Annual $123.00 $127.00 Y March 1, 2019 Adult Seasonal ' $82.00 $82.00 Y No Increase Family Seasonal $117.00. $120.00 Y March 1, 2019 Youth/Disabled/Senior Seasonal $52.00 $52.00 Y No Increase Aquatic + . Adult Annual $310.00 $310.00 Y No Increase Youth/Disabled/Senior Annual $195.00 $195.00 Y No Increase Adult Seasonal $170.00 $170.00 • Y - No Increase Youth/Disabled/Senior Seasonal $107.00 $107.00 Y . No Increase Admissions & Passes Pickering Museum Village Season Pass - Family/Daycare (2 adults, 5 children) $75.22 $75.22 Y No increase Season Pass Twin (1 adult, 1 guest) $48.67 $48.67 Y No increase • Admissions & Passes Fitness Admissions Fitness Room Single Admission $12.00 $12.00 Y No Increase Fitness Room Five Pass $60.00 $60.00 Y No Increase Studio A, B, C Aquafit One and half class $18.00 $18.00 Y No Increase Studio A, B, C Aquafit Drop in Non -Member $12.50 $12.50 Y No Increase Registered Group Fitness Programs = Non Members Drop -In Pricing - $12.50 $12.50 Y No Increase 127 Culture & Recreation User Fee or Charge' 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl. - HST) HT ApplSable (Y/N) Proposed Fee Effective Date Registered Group Fitness Programs - For Specialty Health Members Drop -In Pricing $3.50 .$3.50 ' Y No Increase Arena Admissions • Public Skating Single Admission - Youth $3.54 $3.54 Y ' No Increase Ten Pass - Youth $26.55 $26.55 Y No Increase . Single Admission - Adult $4.42 $4.42 Y ' No Increase Ten Pass - Adult $35.40 $35.40 Y No Increase Family Pass $13.27 $13.27 Y No Increase Family 10 - Pass $75.22 $75.22 Y No Increase Parent & Tot Single Adult Admission . $2.66 $2.66 Y No Increase Non Prime Time Skate Single Admission $1.33 $1.33 Y • No Increase Shinny Single Admission $4.43 $4.43 Y No Increase Twenty Pass $72.56 $72.56 Y No Increase Special Promotion (Toonie Skate) $1.77 $1.77 Y •No Increase (Family Day Skate) Youth Single $1.77 $1.77 Y No Increase Family Single $4.43 $4.43 Y No Increase Racquet Sports Admissions Squash/Racquetball Prime Time $14.00 $14.00 Y No Increase Non -prime Time $11.00 • $11.00 Y No Increase • Tennis Prime Time $34.50 $34.50 Y No Increase Non -prime Time $27.50 $27.50 Y No Increase Family Day Activity Passport $15.75 $20.00 Y September 1, 2019 Swimming Admissions • Youth/Senior/Disabled Single Admission $2.88 $2.88 Y No Increase Youth/Senior/Disabled . Ten Pass $23.90. $23.90 Y No Increase Adult Single $4.43 $4.43 Y No Increase Adult Ten Pass $35.40 $35.40 Y No Increase Family Single $8.85 $9.25 Y September 1, 2019 Family Ten Pass $72.57 $76.00 Y September 1, 2019 • Museum Admissions - General Public Admissions Adults Single Admission $7.96 $8.85 Y March 1, 2019 Student/Senior Single Admission $7.08 $7.97 Y March 1, 2019 Children Single Admission $5.75 $6.20 Y March 1, 2019 Family Single Admission $23.01 $26.55 Y March 1, 2019 • Museum Admissions - Education Tours School Tours - Intro to Pioneers Half day, per student $8.00 $8.25 N March 1, 2019 School Tours - Winter Celebrations Half day, per student . $9.00 ' $9.25 N March 1, 2019 ' School Tours - Community Connections Half day, per student $8.25 . $8.50 N - March 1, 2019 School Tours - School Days Half day, per student $8.00 $8.25 N March 1, 2019 School Tours - Wonderful Wool Half day, per student $8.00 $8.25 N March 1, 2019 School Tours - Candlemaking Full day, per student $15.75 $16.25 N March 1, 2019 School Tours - Weaving Full day, per student $13.75 $14.25 N March 1, 2019 School Tours - Conflict and Change . Full day, per student $14.25 $14.75 N March 1, 2019 School Tours - Toys, Games and Leisure Activities Full day, per student $12.25 $14.00 N • March 1, 2019 School Tours - Stencilling Full day, per student $12.25 $14.00 N March 1, 2019 School Tours - Blacksmithing Full day, per student $15.25 $15.25 N No increase A Spirit Walk : Student Performance / Educ. lesson $10.50 $11-.00 N March 1, 2019 School Tours - Underground Railroad Full day, per student $14.25 $14.75 N March 1, 2019 128 Culture & Recreation • • User Fee or Charge •HST) 2018 Current Fee (Excluding 2019 Proposed Fee (Excl. HST) HST Applicable (YIN) Proposed Fee Effective Date • Museum Admissions - Public Booked Tours - Public Booked Tours 2 hrs, per person $8.00 $8.85 .Y March.1, 2019 Rental Fees: Pickering Rec. Complex'and Don Beer Arena Ice Rental Rates - Pickering Youth Affiliate Hourly rate, prime time $182.00 $188.00 Y September 1, 2019 Hourly rate, non -prime time $135.25 $135.0.0 Y September 1, 2019 • Adults & Residents Affiliate Hourly rate, prime time $225.00 $232.00 • Y September 1, 2019 . Hourly rate, non -prime time . $160.00 • $165.00 Y September 1, 2019 Non -Resident 'Hourly rate, primetime $241.75 $250.00 Y September 1, 2019 • Hourly rate, non -prime time $189.75 $190.00 Y September 1, 2019 Elementary Schools Hourly rate, prime time ' $182.00 $188.00 Y September 1, 2019 Hourly rate, nori-prime time $63.00 $65.00 Y September 1, 2019 High School . Hourly rate, prime time $204.00 $205.00 Y September 1, 2019 Hourly rate, non -prime time $63.00 $65.00 Y September 1, 2019 Industrial/Commercial Hourly rate, prime time $218.75. $232.00 Y September 1, 2019 Hourly rate, non -prime time $161.00 $165.00 Y September 1, 2019 Summer Ice , (Hourly prime time) • New $225.00 Y January 1, 2019 Summer Ice (Hourly non -prime time) New $160.00 Y January 1; 2019 Pad Rental Leagues Hourly rate $83.00 $85.00 - Y March 1, 2019 • - General • Flat rate, full day $1,876.00 $1,932.00 Y . March 1, 2019 General Hourly rate $88.00 $91..00 Y March 1, 2019 Day -Camp Use (weather related) Hourly rate. $13.25 ' $14.00 Y March 1, 2019 Pickering Museum Village . Heritage Buildings & Spaces (rentals available from April to October, before dusk) Resident Flat rate, 3 hours day of rental . New $530.00 Y March 1, 2019 Non -Resident Flat rate, 3 hours day of rental New $575.00 • Y March 1, 2019 Resident' • Flat rate (8 hours max) New $795.00 Y March 1, 2019 Non -Resident Flat rate (8 hours max) New $915.00 Y March 1, 2019 Community Group Flat rate, max. 4 hours (during office hours) New . $140.00 Y March 1, 2019 Rentals - additional staff Hourly rate required for additional staffing requirements or on Stat Holidays at large bookings/private events or on Stat Holidays $38.00 $40.00. . • • Y March 1, 2019 Grounds for Photos (rentals available'from April to October, before dusk)- . Resident Flat rate, 2 hours day of rental $105.00 $155.00 Y March 1, 2019 Non -Resident Flat rate, 2 hours day of rental $124.00 $175.00 Y • March 1, 2019 Photography Club Flat rate, max. 4 hours (public hrs.) $133.00 $140.00 Y March 1, 2019 Pickering Rec. Complex & Dunbarton Indoor Pool• - Pool Rentals Private Rental - Rec Complex Hourly rate, max 19 (RC)• $114.00 $120.00 Y March 1, 2019 • Private Rental - Dunbarton Pool Hourly rate, max 10 (DIP) • $102.00 $107.00 • Y March 1, 2019 Private Rental - Rec Complex Hourly rate, max 50 (RC) $138.00 $145.00 Y March 1, 2019 Private Rental Hourly rate, max 50 (DIP) $120.00 $126.00 Y March 1, 2019 . Minor Sport Group Hourly rate (RC) $72.12 $76.00 Y March 1, 2019 Minor Sport Group Hourly rate (DIP) -. $75.66 $80.00 Y March 1, 2019 Extra Lifeguard Hourly rate $27.30 $29.00 Y March 1, 2019 129 Culture & Recreation • User Fee or Charge . 2018 Current Fee . (Excluding HST) 2019 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Instructor , Hourly rate $31.00 $33.00 • Y March 1, 2019 Board of Education Hourly rate $68.14 .$72.00 Y ' March 1, 2019 Swim Meet Hourly rate . $141.00 $148.00- Y March 1, 2019 Pickering Rec. Complex Facilities ' Mat Room - Off Court Training Hourly rate $26.00 $27.00 • Y .March 1, 2019 Martial Arts Hourly rate $31.50 $33.00 Y March 1, 2019 After Hour Tennis Rentals Four Courts Hourly rate $120.00 $126.00 Y March 1, 2019 Pool & Fitness Meeting Room Swim Party Rental Flat rate, 1.5 hours' $41.00 ' $43.00 Y March, 1, 2019 Meeting Room 1 Resident- Flat rate, whole day $173.00 $178.00 Y March 1, 2019 Non-resident Flat rate, whole day $220,00 $220.00 . .Y No Increase Resident Hourly rate $33.00 $35.00 Y March 1, 2019 Non-resident Hourly rate $47.00 $47.00 Y No Increase • Daytime, business, resident Flat rate, business hours $110.00 $115.00 Y March 1, 2019 Daytime, business, non-resident Flat rate, business hours $147.00 $147.00 Y . No Increase Community Group Flat rate, max. 4 hours $37.00 $40.00 Y March 1,'2019 • Meeting Rooms1 & 2 Resident Flat rate, whole.day $278.00 $286.00 Y, March 1, 2019 Non-resident Flat rate, whole day $378.00 $378.00 Y No Increase Resident . Hourly rate $49.00 $55.0.0 Y March 1, 2019 Non-resident Hourly rate $68.00 $68.00 Y No Increase . Daytime, business, resident Flat rate, business hours _ $154.00 $154.00 Y No Increase Daytime, business, non-resident Flat rate, business hours $194.00 $194.00 - Y No Increase Community Group Flat rate, max. 4 Hours • $68.00 $70.00 Y March 1, 2019 Meeting Rooms 1, 2 & 3 Resident Flat rate, whole day $450.00 $450.00 Y No Increase Non-resident Flat rate, whole day $567.00 . $567.00 Y No Increase Resident Hourly rate $71.00 $75.00 Y ' - March 1, 2019 Non-resident Hourly rate $94.00 $94.00 Y No Increase Daytime, business, resident Flat rate, business hours$215.00 $215.00 Y No Increase Daytime, business, non-resident Flat rate, business hours . $284.00 $284.00 Y No Increase Community Group FIat rate, max. 4 hours $73.00 - $77.00 Y March 1, 2019 New Year's Eve, resident Flat rate, whole day $903.00 $950.00 Y March 1, 2019 • O'Brien Meeting Room A or B . Resident Flat rate, whole day $236.00 $243.00 Y March 1, 2019 Non-resident Flat rate, whole day• $304.00 $304.00 _ Y No Increase Resident Hourly rate $49.00 $52.00 Y ' March 1, 2019 Non-resident Hourly rate $47.00 $57:00 Y March 1, 2019 Daytime, business, resident ' Flat rate, business hours . $104.00 $109.00- ' Y March 1, 2019 Daytime, business, non-resident Flat rate, business hours $147.00 $147.00 Y No Increase Community Group Flat rate, max. 4 hours - $42.00 $44.00 Y March 1, 2019 O'Brien Meeting Rooms A & B 130 Culture & Recreation User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl. HST). HST Applicable (Y/N) Proposed Fee Effective Date Resident Flat rate, whole day $483.00 $507.00 Y March 1, 2019 Non-resident . Flat rate, whole day $593.00 . . $620.00 Y No Increase Resident Hourly rate $100.00 $105.00 Y • No Increase Non-resident Hourly rate $131.00 $131.00 Y No Increase Daytime, business, resident Flat rate, business hours ' $214.00 $225.00 Y 'March 1, 2019 Daytime, business, non-resident Flat rate, business hours $289.00 $289.00 Y No Increase Toumament bookings Flat rate, per day$241.00 $241.00 Y No Increase Community.Group • Flat rate, max. 4 hours $73.00 $77.00 Y March 1, 2019 New Year's Eve Flat rate, whole day $960.00 $1,008.00 • Y March 1, 2019 Pickering Rec. Complex East or West Salon . ' Resident Flat rate, whole day (Monday - Sunday) • $725.00 $754.00 Y March 1, 2019 Non-resident Flat•rate, whole day (Monday - Sunday) $945.00 • $945.00 Y No Increase Sunday, resident Flat rate, daytime • $470.00 • $520.00 Y • March 1, 2019 Sunday, non-resident Flat rate, daytime $595.00 $595.00 . Y No Increase Children's Banquets Flat rate, max. 4 hours $155.00 $170.00 Y 'March 1, 2019 New Year's Eve, resident Flat rate, whole day $1,659.00 $1,659.00 Y No Increase New Year's Eve, non-resident Flat rate, whole day $1,827.00 $1,827.00 Y No Increase Special Events Musical Flat rate, resident/community group $1,916.00 $1,916.00 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours $367.00 $385.00 Y . March 1, 2019 Non-resident 1/2 Day • Flat rate, max. 6 hours $488.00 $488.00 Y - No Increase' Pickering Recreation Complex East & West Salons (Both. Rooms) . Resident Flat rate, whole day (Monday - Sunday) ' $1,344.00 ' $1,344.00 Y No Increase Non-resident • Flat rate, whole day (Monday - Sunday) $1,748.00 $1,748.00 Y No Increase Sunday, resident Flat rate (daytime) $850.00 $892.00 Y March 1, 2019 Sunday, non-resident Flat rate (daytime) $1,039.00 $1,039.00 Y No Increase New Year's Eve, resident Flat rate $2,514.00 $2,514.00 Y No Increase New Year's Eve, non-resident Flat rate $2,767.00 $2,767.00 Y No Increase Special Events Musical Flat rate - resident/community group only Entertainment/Private Concerts (New)*** - $3,832.00 $3,832.00 Y No Increase Deposit • $656.00 $656.00 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours $698.00 $732.00 Y March 1, 2019 Non-resident 1/2 Day Flat rate, max. 6 hours $850.00 $850.00 Y No Increase George Ashe Community Centre • ,_ , Paris or Franklin Meeting Room Resident Flat rate . $378.00 $390.00 Y ' March 1, 2019 Non-resident Flat rate $572.00 $572.00 Y No Increase Daytime, business, resident Flat rate $108.00 $113.00 Y March 1, 2019 Daytime, business, non-resident Flat rate $131.00 • $131.00 •Y No Increase Community Group Flat rate $31.00 $33.00 Y March 1, 2019 Resident Hourly rate $49.00 $52.00 Y March 1, 2019 Non-resident Hourly rate $84.00 $84.00 Y No Increase After School Admissions $40.00 $40.00 N No Increase Paris & Franklin Meeting Rooms • Resident Flat rate $688.00 $708.00 Y March 1, 2019 Non-resident Flat rate $892.00 $935.00 Y No Increase Daytime, business, resident Flat rate - $193.00 $199.00 . Y March 1, 2019 Daytime, business, non-resident Flat rate $273.00 $273.00 Y No Increase Community Group Flat rate $31.50 $33.00 Y March 1, 2019 ' Resident Hourly rate • $88.00 $97.00 Y March 1, 2019 131 Culture & Recreation • •User Fee or Charge •(YIN) 2018 Current Fee (Excluding ' HST) • 2019 Proposed Fee (Excl.Effective HST) T Applsable Proposed Fee Date Non-resident Hourly rate $120.00 $120.00 Y No Increase New Year's Eve, resident • Flat rate $1,386.00 $1,455.00 Y March 1, 2019 Children's Banquets, resident Flat rate, resident/community group' $137.00 $150.00 Y • . March 1, 2019 Don Beer• ' Banquet Hall Resident Flat rate . $567.00 $567.00 Y No Increase ' Non-resident Flat rate $598.00 $598.00 Y No Increase Daytime, business, resident Flat rate• $209.00 • $220.00 Y No Increase Daytime, business, non-resident Flat rate $173.00 $173.00 Y No Increase Sunday to Thursday, resident Hourly rate$61.00 • $64.00 Y No Increase Sunday to Thursday, non-resident Hourly rate $63.00 $63.00 Y No Increase Sunday, resident • Flat rate (daytime) $399.00 $399.00 Y No Increase ' Sunday, non-resident Flat rate (daytime) $546.00 $546.00 Y No Increase Children's Banquets (Community Group Only) Flat rate $144.00 $151.00 Y 'March. 1; 2019 Tournament Rate Flat rate, daily, Don Beer only $273.00 $273.00 Y No Increase New Year's Eve, resident Fiat rate. • $1,092.00 $1,146.00 Y March 1, 2019 New Year's Eve, non-resident • Flat rate $1,335.00 $1,335.00 Y No Increase West Shore Community Centre . Resident Flat rate- $725.00 $725.00 Y No Increase Non-resident Flat rate . $945.00 $945.00 Y No Increase Daytime, business, resident Flat rate $199.00 $205.00 Y March 1, 2019 Daytime, business, non-resident Flat rate $284.00 $295.00 Y March 1, 2019 Sunday to Thursday, resident Hourly rate $93.00 $93.00 .Y No Increase Sunday to Thursday, non-resident . Hourly rate $126.00 $126,00 Y _ _ No Increase Friday, resident Flat rate $546.00 $546.00 Y No Increase Friday, non-resident• Flat rate $708.00 $708.00 Y No Increase Children's Banquets (Community Group Only) Flat rate $144.00 $150.00 Y March 1, 2019 New Year's Eve, resident Flat rate $1,470.00 $1,543.00 Y March 1, 2019 New Year's Eve, non-resident Flat rate $1,780.00 $1,780.00 Y . No Increase East Shore Community Centre• • Room 2 or Room4 - Meeting Resident Hourly rate $32.00 • $34.00 Y March 1, 2019 Non -Resident Hourly rate $48.00 $48.00 Y No Increase Gymnasium - Meeting /Sports _ . Resident Hourly rate $48.00 $51.00 Y March 1, 2019 Non -Resident Hourly rate $58.00 $58.00 Y No Increase Room 2 and Room 4 - Social _ Resident Flat rate •Non $252.00 $260.00 Y March 1, 2019 -Resident Flat rate ' $347.00 $347.00 Y No Increase New Years Eve - Resident Flat rate • $509.00 $535.00 Y March 1, 2019 New Years Eve - Non -Resident Flat rate • $698.00 $698.00 Y No Increase Gymnasium - Social _ Resident • Flat rate $540.00 $556.00 Y March 1, 2019 Non -Resident Fiat rate $661.00 $661.00 Y • No Increase New Year's Eve, resident Flat rate $1,040.00 $1,092.00 Y March 1, 2019 New Year's Eve, non-resident • Flat rate $1,270.00 $1,270.00 Y No Increase Community Room Daily Flat rate $336.00 $353.00 Y March 1, 2019 . Meeting - Resident Hourly rate $40.00 $42.00 Y March 1, 2019 132 Culture & Recreation • User Fee or Charge 2018 Current Fee (Excluding - HST) 2019 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Meeting - Non -Resident Hourly rate $47.00 $50.00 Y March 1, 2019 Social - Resident Hourly rate $63.00 $66.00 Y ' March 1, 2019 Social- Non -Resident Hourly rate $74.00 $74.00 Y No Increase Rental Extra Fees Listing• • Community Groups 12 bookings $144.00 $150.00 Y March 1, 2019 Administration Fee $40.00 $40.00 Y No increase Maintenance Fee Hourly rate $31.00 . $33.00- Y No Increase Damage/Security Deposit $300.00 $300.00 Y No Increase . Damage/Security Deposit (Jack & Jill Parties) (Refundable) $500.00 $500.00 Y No Increase New Staff Overtime for Event (early/late opening) Hourly rate $60.00 $60.00 Y March 1, 2018 Performing Rights Tariff Without Dancing - Banquet Hall Flat rate (301 - 500 capacity) • $61.69 $61.69 Y No Increase • Performing Rights Tariff Without Dancing - George Ashe Community Centre Paris Room, George Ashe Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre.Room #2 and East Shore Community Centre Room #4 Flat rate (1 -101 capacity) -. $20.56 • $20.56 • - Y No Increase - Performing Rights Tariff Without Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, • Westshore Community Centre, George Ashe Community Centre Banquet Hall and East Shore Community Centre Gymnasium Flat rate (101 - 300 capacity) $29.56 _ - $29.56 • • Y No Increase • - Performing Rights Tariff With Dancing - Banquet Hall Flat rate (301 - 500 capacity) • - $123.38 $123.38 Y No Increase • Performing Rights Tariff With • Dancing - George Ashe Community Centre Paris Room, George Ashe Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2• and East Shore Community Centre Room #4 Flat rate (1 -101 capacity) . $41.13 . •• $41.13 . Y No Increase Performing Rights Tariff With Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, George Ashe Community Centre Banquet Hall, East Shore Community Centre Gymnasium Flat rate (101 - 300 capacity) $59.17 $59.17 Y No Increase • Events • Pre -teen Dance Single Admission - purchased online in advance $8.85 $8.85 Y No Increase Poinsettia Tea Single Admission $6.19 $7.07 Y September 1, 2019 Big Band Single Admission $6.19 $6.19 Y No Increase 133 Culture & Recreation • User Fee or Charge • 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Big Band (Seniors Month) • Single Admission $6.19 $6.19 , Y No Increase Museum Events • Adults $9.73 $10.62 Y March 1, 2019 Museum Events Students/Seniors $7.96 $8.85 Y March 1, 2019 . Museum Events Children $6.19 $6.64 Y March 1, 2019 Museum Event . Family . $26.55 $30.98 • Y March 1, 2019 A Spirit Walk Single Admission $22.12 $22.12 Y No Increase Artfest Vendor Fee Single Space $30.97 $30.97 Y No increase Artist Vendor Premium Fee Single Space with Table and Tent $120.00 $120.00 Y No Increase Artist Vendor Fee at City Concerts in Single Space $22.12 $22.12 Y No Increase Family Day $16.00 $22.12 Y March 1, 2019 Community. Event Application Fee single occurrence application $25.00 . $25.00 Y No Increase Community Festival Application Fee single occurrence application $100.00 $100.00 Y No Increase Partner Event Application Fee • single occurrence application $250.00 ' $250.00 ' Y No Increase Miscellaneous . Replacement Access Card $12.00 $12.00 Y No Increase Museum Filming/Photo Shoots Set dressing & clean Up, hourly. $85.00 $90.00 Y No Increase Museum Filming/Photo Shoots Shooting time, hourly $200.00 .$200.00 Y No Increase Museum.Filming/Photo Shoots Shooting time, hourly after 14 hours . $275.00 $275.00 Y No Increase Museum Filming/Photo Shoots Hourly Fee - additional site supervisor . $40.00 $40.00 Y No Increase Kindergym Birthday Parties • $160.00 $168.14 Y September.1, 2019 Creative Play Birthday Parties ' ' $160.00 $168.14 Y • September 1, 2019 Dance Birthday Parties $160.00 $168.14 Y September 1, 2019 School Electives - Pottery 1.5 hour program/$ pp based on 10 student New $160.00 N September 1, 2019 Pottery Birthday Parties • New $216.00 Y September 1, 2019 Pottery Supplies: Annual Membership . (Open Studio) New $27.00 Y March 1, 2019 Block of ClayNew - $33.00 Y ' March 1, 2019 Tool Kit New $22.00 Y March 1, 2019 Fitness Birthday Party $158.00 $158.00 Y No Increase Kinder Surprise Birthday Parties (Addition) $174.00 $183.00 Y March 1, 2019 _ Princess Birthday Party 11 Children $184.00 $193.00 Y March 1, 2019 Super Hero Party 11 Children$184.00. $193.00 Y March 1, 2019 Museum Birthday Parties 16 Children $185.84 $194.69 Y March 1, 2019 Equipment Rental (Gym @ ESCC) Charge for usage of sports equip: (no staff) $23.0.0 .$23.69 Y September 1, 2019 Games Room Party (GALCC / 12 children ESCC) $143.36 $147.79 - Y September 1, 2019 Games Room Party (GALC/ 24 children C ESCC) . $166.37 $170.80 - Y September 1, 2019 Sensational Sports Parties 12 children $143.36 $147.79 • Y September 1, 2019' Sensational Sports Parties 24 children $166.37 $170.80 Y September 1, 2019 Recreation Complex Filming Hourly $200.00 • $200.00 Y • No Increase Program Administration Fee HST will be added to applicable programs $10.50 '$11.00 Y March 1, 2019 Membership Administration Fee $38.50 . $38.50 Y No Increase NSF Charge Per cheque $48.00 $48.00 • N No Increase Additional Receipt Charge Per family $5.00 $5.00 Y No Increase Food Truck various based upon event attendance Various Various Y No Increase 134 Culture & Recreation . User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Marketing Promotions• City Brochure Advertising Community Group - Full Page $761.06 .$761.06 Y No Increase Commercial Rate - Full Page $796.46' $836.28 Y September 1, 2019 Community Group - Half Page $490.27 $490.27 Y No Increase • Commercial Rate - Half Page $539.82 $566.81 Y • September 1, 2019 Community Group - Full Colour Added to Half Page New $190.00 N September 1, 2019 Commercial Rate -Full Colour Added to Half Page . New $200.00 N September 1, 2019 • Community Group - Full Colour Added to Full Page New $125.00 N September 1, 2019 • Commerical Rate - Full Colour Added to Full Page New $135.00 N September 1, 2019 * Classes may vary from .5 to 15 weeks ** Classes may vary from 5 to 15 weeks. Single class participation is available ' *** Must also provide completed criteria listing prior to confirmation • 135 Development Services User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Appy/cable Proposed Fee Effective Date Miscellaneous Charges • Curb Cut- new development not assumed by municipality, infill building permit or industrial/commercial development $45.00 per metre or part thereof with a minimum charge of $300.00 • $48.00 per metre or part thereof . with a' minimum charge of $325.00 Y Mardi 1, 2019 Curb Infill $185.00/m . $185.00/m Y No Increase Sidewalk Repair $175.00/m2 $175.00/m2 Y No Increase Municipal Consent Fee • ' $450.00/street $450.00/street N No Increase Stormwater Maintenance Fee $2,200.00/hectare $2,200.00/hectare N No Increase Cash -in -lieu of water quality treatment $40,000.00/imp.ha $40,000.00/imp.ha N ' No Increase Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase Newspaper Box Installation $250.00 - $500.00 $250.00 - $500.00 ' N No Increase Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase Road Cleaning • Contract cost + 10% admin fee Contract cost + 10% admin fee Y No Increase Tree Removal Compensation 1 $500.00/tree to a max of $3,000.00/dwelling unit and $7,500.00/1000 m2 or any.part thereof for industrial and commercial developments $500.00/tree to a max of $3,000.00/dwelling unit and $7,500.00/1000 m2 or any part thereof for industrial and commercial developments N • • No Increase Pool Enclosure Permit $350.00 $350.00 N No Increase Lot Grading Review Residential Lot Grading Review Fee • $75.00/unit $75.00/unit N • No Increase Infill Building Permit . New Construction and/or Foundation Modification (any part thereof) $750.00 ' ' $750.00 N No Increase Addition to existing structure $75.00 $75.00 N No Increase Damage Deposits . - Pool $1,000.00 $1,000.00 N No Increase Water/Sewer Connection $1,000.00 $1,000.00 N No Increase Residential Building Permit -Rural up to $4,500.00 up to $4,500.00. N No Increase Residential Building Permit -Urban • up to $5,000.00 up to $5,000.00 N No Increase Commercial Building$5,000.00 - 10,000.00 $5,000.00 - 10,000.00 N No'Increase FiIlTropsoil Permit One Year Permit $1,000.00 + $1,000.00/hectare to a max of $5,000 + $2.00/m3 of imported fill $1,000.00 + $1,000.00/hectare to a total• maximum fee of $5,000 + $2.00/m3 of imported fill N No Increase One Year Extension $1,000.00 $1,000.00 N No Increase Penalty & Investigation Fee $5,000.00 $5,000.00 N No Increase Erosion & Sediment Control Security 100% of estimated cost of Erosion & Sediment Control Measures 100% of estimated cost of Erosion & Sediment Control Measures N No Increase Road Damage Security Rural Paved Road $5,000.00/km ' $5,000.00/km N No Increase Rural Surface Treat/Gravel Road $10,000,00/km $10,000.00/km N No Increase Subdivisions . . . Engineering Review Based on total cost of Municipal Works 4 Based on total cost of Municipal Works 4 • Engineering Review Fee 2 Detailed Design Package 1.25% with a minimum of $5,000.00 1.25% with a minimum of $5,000.00 N No Increase Surcharge for 4th Submission of Detailed Design Package (payable at submission) 3 33.3% of total Engineering Design Review Fee with a minimum bf $2,600.00 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00 N No Increase Additional surcharge for Submission of each Detailed Design Package after 4th Submission (payable at submission) 3 20% of total Engineering Design Review Fee with a minimum of $2,600.00 20% of total Engineering Design Review Fee with a minimum of • $2,600.00 N No Increase Inspection Based on total cost of Municipal Works4 Based on total cost of Municipal Works4 <$$32550,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase 250,000 - 500,000 6.00% 6.00% - N No Increase Development Services User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date $500,000 - $1.5 million 4.50% ' 4.50% N No Increase • $1.5 million - $5.0 million - 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase - Site Plans - . Engineering Review ' Engineering Review Fee 2 Detailed Design Package Development Site Area <= 1,000 m 2, fixed fee of $1,000 Development Site Area <= 1,000 m 2, fixed fee of $1,000 N No Increase - Development Site Area 1,001 m 2 to 3000 m 2 fixed fee of . . $3,000 Development Site Area 1,001 m 2 to 3000 m 2 fixed fee of $3,000 - N No Increase Development Site Area > 3,001 m 2 based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m 2 based on the sliding scale of total cost of Civil Works 5 noted below N - No Increase <$250,000 _ 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% - 6.00% N No Increase - $500,000 - $1.5 million 4.50% 4.50% N No Increase . $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% • 3.50% . N No Increase . Surcharge for submission of each Detailed Design Package -after 3rd submission (payable at submission) 3- $2,600.00 $2,600.00 N No Increase . Inspection - Based on total cost of Civil Works 5 - Inspection.Fees - New Development Site Area <= 1,000 m 2, fixed fee of $1,000 N January 1, 2019 . • New Development Site Area - 1,001 m 2 to.3000 m 2 fixed fee of $3,000 N January 1, 2019 - New Development Site Area > 3,001 rrn 2 based on the sliding scale of total cost of Civil Works 5 noted below N January 1, 2019 <$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N -No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N - No Increase > $5 million 3.50% 3.50% N No Increase Surcharge for more than two inspections required due to unaddressed deficiencies identified during earlier inspections (payable at inspection) $820.00 per inspection - - $820.00 per inspection N _ No Increase • Land Division - Engineering Review up to 4 proposed lots $1,500.00 $1,500.00 N No Increase >4 proposed lots if not completed as a Draft Plan of Subdivision $2,500.00 $2,500.00 . N No Increase Clearance of Conditions up to 4 proposed lots . $2,000.00 $2,000.00 N - No Increase >4 proposed lots if not completed as a Draft Plan of Subdivision $5,000.00 $5,000.00 N No Increase Development Agreements . • • Inspection 4% of the total cost of Municipal Works 4Works 4% of the total cost of Municipal 4 N No Increase Other Fees . - Re -circulation of Drawings due to revisions by Owner (payable at re- circulation) . $2,600.00 , $2,600.00 N No Increase Engineering Studies 6 (payable at submission of study) • New Study $7,500.00 per Study $7,500.00 per Study N No Increase 13 7 Development Services User Fee or Charge • 2018. Current Fee (Excluding HST) • 2019 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Update or amendment to existing study $2,500.00 per Study $2,500.00 per Study N No Increase Peer Reviews' • Full recovery of City costs + 10% Admin. Fee Full recovery of City costs + 10% Admin. Fee Y- No Increase Miscellaneous submissions not identified under a fee category as determined by • the Director, Engineering Services or designate • greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $125/hr min of 4 hours greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $125/hr min of 4 hours N • No Increase Footnotes . 1. Tree Removal Compensation to be calculated in accordance with the City of Pickering Tree Inventory, Preservation and Removal Compensation requirements, approved by Council January 15, 2018, Resolution # 387/18. . . 2. 75% of the Engineering Review Fee payable'at 2nd Submission, with the resulting 25% payable at signature of subdivision/site plan agreement. 3. Above noted surcharges shall be discounted' by 50% should less than half of the total plans/reports-require revisions at the discretion of the Director, Engineering & Services or designate. . 4. Municipal Works are defined as all future owned Municipal Works, excluding sanitary and water distribution works. 5. Civil Works are•defined as all privately owned Civil Works, excluding sanitary and water distribution works. 6. Review and approval of large scale 7. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in support of the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability, fluvial geomorphology, soils • etc. • 138 Engineering Services User Fee or Charge 2018 Current Fee (Excluding HST.) 2019 Proposed Fee (Excluding HST)_ HST Applicable (Y/N) Proposed Fee Effective Date Road Cut Degradation Fee $251m2 of pavement cut $25/m2 of pavement cut Y No Increase Driveway Widenings/Extensions $100 per application $100 per application N No Increase Driveway Entrance Curb Cut $45.00 per metre or part theredf with a minimum charge of $300.00 $48.00 per metre or part thereof with a minimum charge of $325.00 Y March 1, 2019 Pre-installed Storm Sewer Connection $650.00 $700.00 Y March 1, 2019 J. Road Occupancy Damage Deposit Smaller Commercial Project or Repetitive Utility Program (less than 1 month duration) New $5,000.00 Security or Letter of Credit (1 month refundable) N March 1, 2019 Larger Commercial Project or Repetitive Utility Program (less than 12 months duration)• New $10,000.00 Security or Letter of Credit (12 months refundable) N March 1, 2019 139 Finance Department User Fee or Charge. 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Bidders cost to pick bid document package. Price range based upon the size of the document package, drawings, soils report, consulting reports - relative to the size of the project Range: $50.00. to $250.00 Range: $50.00 to $250.00 N No Increase Letter of Credit Administration Draw Fee (Excluding•Subdivision and Development Agreements) $250.00 $250.00 N No Increase Returned Payments . $46.00 $46.00 N No Increase Electronic Payment Correction $46.00 $46.0.0 • N No Increase Post Dated Cheque Retrieval Fee $46.00 . . $46.00 N No Increase New Roll Number Set Up Fee $50.00 $50.00 N _ No Increase ' Residential Apportionment Fee $50.00 $50.00 N No Increase • Commercial Apportionment Fee $250.00 $250.00 • N No Increase Ownership Change Administration Fee $35.00 $35.00 N No Increase Preparation of Property Tax Registration Extension Agreement . $600.00. $600.00 N ' No Increase • Receipt for Income Tax (per roll number) - $10.00 •$10.00 N No Increase " *If you are 65 years of age or older as of , December 31, 2017, the fee for an Income Tax Receipt will be $0 for those properties in the RT tax class $0.00 , $0.00 N No Increase Property Tax Account Analysis/Research - includes archival records (One hour min.) $35.00/hr $35.00/hr N No increase Addition of water/sewer lien per roll number $25.00 $25.00 N No Increase Addition of POA lien per roll number $25.00 $25.00 N No Increase Addition of Development Charges lien per roll number $25.00 $25.00 N No Increase Duplicate Tax Bill per roll number $10.00 $10.00 N No Increase Statement of Account per roll number $10.00. $10.00 N No Increase Overdue/Arrears Notices $5.00 $5.00 N No Increase Tax Certificates - No Verbal provided $65.00 $65.00 N No Increase Tax Certificates Faxed (24 hour turn around) $85.00 $85.00 ' N• No Increase 357/358 Applications (Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d) for . poverty and sickness.• $25.00 $25.00 - N . No Increase Tax Collection/Tax Registration Letters $35.00 $35.00 N No Increase Tax Billing for Mortgage Company (Annual fee for Final Payment Listing Per roll number) $12.50 $15.00. N March 1, 2019 Farm Debt Letter $65.00 $65.00 N No Increase 140 Fire Services Department User Fee or Charge • 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Information Copy of Fire Incident Summary Report $150.00 $150.00 Y No Increase Fire Reports/Records (not.applicable to formal requests in accordance with the Municipal Freedom of, Information and Protection of Privacy Act, including requests from property owner and/or other government agencies) . $150.00 0 $150.00 Y No Increase File Searches (Searches from our existing filing network) $150.00 $150.00 Y - No Increase Inspections • Legal Inspections (Generally requests from legal firms) $200.00 . $200.00 Y No Increase Multi -Unit Residential Inspections (upon request) • $200.00 $200.00 Y No Increase Boarding/Lodging/Rooming House Inspections (upon request) . $200.00 0 $200.00 Y No Increase Institutional Inspections (upon request) $200.00 $200.00 Y No Increase Educational Occupancy Inspections (upon request) $200.00. • $200.00 . ' Y . No Increase Mercantile Inspections (upon request). $200.00 $200.00 Y No Increase. Business and Personal Services Inspections (upon request) • $200.00 $200.00 Y No Increase Industrial Inspections (upon request) '$200.00 . $200.00 Y No Increase Day Care -Inspections (upon request) $200.00 $200.00 Y No Increase Group/Foster Home Inspections (upon request) $200.00 $200.00 • . Y No Increase Occupant Load Inspections (upon request) $200.00 $200.00 Y No Increase Liquor Licensing Requests (includes occupant load calculations) (upon request) $200.00 $200.00 Y No Increase Inspection requests not within scheduled hours of work . Actual Costs (if applicable, includes ' other additional rates) Actual Costs (if applicable, includes other additional rates) Y No.Increase Federal and/or Provincial Property Inspections - (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) $410.00 $410.00. Y No Increase Alarm Response First response to malicious and/or nuisance false alarms, for same address, within 12 month period Nil - . Nil 0 N . No Increase Second and subsequent malicious and/or nuisance false alarms, for same address, within 12 month period, per fire apparatus dispatched $450.00 • . $450.00 N No Increase First response to false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period Nil • NH N. No Increase 141 Fire Services Department User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable (YIN)Effective Proposed Fee Date Second and subsequent false alarm es a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period,per fire apparatus dispatched $450.00 $450.00 N No Increase First response to unapproved open air burning, for same address, within 12 month period Nil Nil N No Increase Second and subsequent response to unapproved open air burning, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase Fires on or beside rail lines (Railway properties) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) N No Increase Other • Security Key Safes (Boxes) $200.00 $200.00 Y No Increase If it is necessary to retain private contractor, rent special equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fire spread, make safe or • otherwise eliminate an emergency Actual Costs (If applicable, includes . use of fire apparatus and other additional rates) Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Y No Increase . . . Standby for movie shoots ' Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Y No Increase Propane facility fire protection and safety review of Risk and Safety Management Plan $300.00 $300.00 Y No Increase Fire Extinguisher Training .$200.00 $200.00 Y No Increase Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO Rates) $450.00 . • $450.00 N No Increase 142 Legal Services User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Ap(Y/N)ble Proposed Fee Effective Date Notary. $50.00 $50.00 .. N . No Increase Agreements Subdivision$8,000.00 $10,000.00 Y March 1, 2019 Subdivision (Amending - Major) $2,500.00 $2,500.00 Y • No Increase Subdivision (Amending - Minor) $1,000.00 $1,000.00. Y No Increase Site Plan Control (Standard) $1,500.00 $1,500.00 Y No Increase Site Plan Control (Custom) ' $2,500.00 $2,500.00 Y No Increase Site Plan Control (Amending) $750.00 $750.00 Y No Increase Development (Major). $7,500.00 $7,500.00 Y No Increase Development (Minor) . $3,500.00 - $3,500.00 • Y No Increase Development (Amending - Major) $1,500.00 $1,500.00 Y No Increase Development (Amending - Minor) $750.00 . • $750.00 Y No Increase Pre -Servicing $3,500.00 $3,500.00 Y No Increase Pre -Servicing (Amending - Major) $1,200.00 $1,200.00 Y No Increase Pre -Servicing (Amending - Minor) $750.00 $750.00 Y No Increase Encroachment $1,000.00 $1,000.00 Y No Increase Encroachment (Renewal/Assignment) $200.00 $200.00 . Y No Increase Demolition $500.00 $500.00 Y No Increase Model Home $750.00 $1,200.00 Y March 1, 2019 Miscellaneous, Road Improvements/ Road Construction; Road Servicing, Spatial Separation $1,200.00 $1,200.00 • Y No Increase • Development Processes Teraview - Title Search (Per PIN) $25.00 $30.00 Y March 1, 2019 Teraview or Laserfische Document Download (Per Document) $15.00 $20.00 Y March 1, 2019 Teraview - Document Review/Sign-off $60.00 $60.00 Y No Increase Draft Plan Approval Clearance (M -Plan to Registry Office) $1,250.00 , $1,250.00. Y No Increase Assumption - Plans of Subdivision $2,000.00 $2,500.00 - Y March 1, 2019 Assumption - Road Servicing /Development Agreements $1,000.00 Y new - March 1, 20.19 Part Lot Control • - Base Fee $500.00 $1,000.00 • Y March 1, 2019 - Per Unit Fee $100.00 $100.00 Y No Increase - Secondary Process $150.00 $150.00 Y . No Increase Road Related Processes Road Dedication/Naming $300.00 $300.00 Y No Increase Road Closing $1,200.00 $1,200.00 Y No Increase • Release/Abandonment Processess Release of Agreements - Development, Encroachment, Licence, PreServicing, Demolition, Model Home $300.00 $300.00 • Y No Increase Release of Miscellaneous Documents, Certificates/Orders, Postponements, Notices • $300.00 $350.00 Y March 1, 2019 143 Legal Services •HST User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) Ap(Y/N)ble Proposed Fee Effective Date Release/Abandonment of Easements (Requiring Council Approval) $500.00_ $500.00 ' Y No Increase Acquisition/Disposal Transfer of. Land $250.00 $350.00 Y March 1, 2019 Transfer of Easement $250.00 $350.0.0 Y March 1,2019 Release/Abandonment of Easements (Storm Drainage-Vehicular/Pedestrian) $250.00 $350.00 Y March 1, 2019 Miscellaneous Processes Reporting/Disbursements (Max 5 documents) ,$150.00 $150.00 Y No Increase Reporting/Disbursements (Each additional document over 5) $50.00 $50.00 Y • No Increase Right of Re-entry Letters/Assumption $150.00 $150.00 Y No Increase Administration Fee - Letter of Credit Draw Insurance (Per Draw) $250.00 $250.00 Y No Increase Permission to Enter Authorization (Over City Property) $250.00 Y New - March 1, 2019 144 Legislative Services • User Fee or Charge 2018 Current Fee (Excluding HST) • 2019 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Lotteries Bazaar, Break open Raffle . 1.5% of gross prize value (minimum fee of $15.00) 1.5% of gross prize value (minimum fee of $15.00) N No Increase Other • Marriage Licence $130.00/ea $130.00/ea . N No Increase Marriage Ceremonies $275.00/ea $275.00/ea Y No Increase Burial Permits $25.00/ea $25.00/ea N No Increase • Photocopying Up to five pages free — additional pages $0.50/ea $0.50/ea Y No Increase Council Agenda $350.00/yr $350.00/yr Y No Increase Executive/Planning Agenda $350.00/yr $350.00/yr Y No Increase Commissioning & Certification of Documents (commissioning for pension forms is unofficially exempt) $25.00 up to 5 signatures $5.00 per signature after 5 $25.00 up to 5 signatures $5.00 per signature after 5 N No Increase 145 Public Works User Fee or Charge 2018 Current Fee (Excluding .HST) 2019 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date' Sports Tournaments - User Fee Excludes league tournaments $550.00/weekend (2-3 days) $275.00/day $550.00/weekend (2-3 days) $275.00/day. Y No Increase Sport Camps- User Fee $550.00/week (Full Park) $275.00/week (Partial Park) $750.00/week (Full Park) $375.00/week (Partial Park) Y September 1, 2019 Park Permit Fee (0-49) Per Day . New $50.00 Y March 1, 2019 Park Permit Fee (0-49) Per Day Community Group Rate New $40.00 Y March 1, 2019 • Park Permit Fee (50-199) Per Day New - $150.00 Y September 1, 2019 • Park Permit Fee (50-199) Per Day Community Group Rate New $125.00 Y September 1, 2019 Park Permit Fee (200-349) Per Day New $400.00 Y September 1, 2019 Park Permit Fee (200-349) Per Day Community Group Rate New $330.00 Y September 1, 2019 Park Permit Fee (350-499) Per Day. New $650.00 Y September 1, 2019 Park Permit Fee (350-499) Per Day Community Group Rate New $540.00 Y September 1, 2019 Park Permit Fee (500-999) Per Day .• New $900.00 Y September 1,, 2019 Park Permit Fee (500-999) Per Day Community Group Rate • New $750.00 Y September 1, 2019 Park Permit Fee (1000-4999) Per Day New $1,200.00 Y March 1, 2019 Park Permit Fee (1000-4999) Per Day Community Group Rate• New $1,000.00 Y March 1, 2019 . Park Permit Fee (5000+) Per Day New $1,500.00 Y March 1, 2019 Park Permit•Fee (5000+) Per Day Community Group Rate• New $1,250.00 Y March 1, 2019 Park Filming Permit (Per Day) $500.00 $500.00 Y No Increase Civic Complex Courtyard Permit Fee $20 per hour $20 per hour Y No Increase Non Commercial Photographer Park Permit Fee $50 per day $50 per day • Y No Increase Special Events/Picnics/School Events - Picnic Tables (5 per load) - Delivery & Pick Up $135.00 $135,00 Y . No Increase Special Events/Picnics/School Events - Garbage Cans (5 per load_) Delivery & Pick Up $40,00 $40.00 Y No Increase Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) Delivery & Pick Up $40.00 $40.00 . Y No Increase Special Events/Picnics/School Events - Road Closure (Flat Rate) $60.00 $60.00 Y No Increase Temporary Fence Enclosures (Beer Tent) $180.00 $186.00 Y March 1, 2019 Sport Field Lighting Fee Youth Groups $13.00/hr . Adult Groups $25.00/hr Youth Groups $13.00/hr Adult Groups $25.00/hr Y No Increase Sports Field Booking Permit Fee $100.00/field/season • $125.00/field/season Y September 1, 2019 146 Public Works User Fee or Charge 2018 Current Fee ' (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Artificial Turf Soccer Field Youth Groups $40/hr. Adult Groups $80/hr. Youth Groups $40/hr. Adult Groups $80/hr. Y No Increase Road Occupancy Permits• $120.00 $120.00 N No Increase Driveway Entrance 9 metres x 400 millimetres $1,700.00 $2,000.00 Y ' March 1, 2019 Driveway Entrance 9 metres to 15 metres - $1,700.00 Plus $175.00 per metre in • excess of 9 metres Plus $45.00 per coupler when required $2,000.00 Plus $175.00 per metre in excess of 9 metres Plus $45.00 per coupler when required Y - March 1, 2019 Driveway Entrance extension of existing culvert $175.00 per metre - Plus $45.00 per coupler Min Charge $250.00 .$175,00 per metre Plus$45.00 per coupler Min Charge $250.00 Y. No Increase Driveway Entrance, culvert other than as described above Contract Cost (time and material) . Contract Cost (time & material) Y No Increase New rural driveway entrance (No Culvert) • $1,000.00 • $1,000.00 Y No Increase - Commemorative Tree and Plaque $600.00 $700.00 N March 1, 2019 Commemorative Bench and Plaque. ' $2,200.00 $2,200.00 N No Increase Hydro/lighting charges for tennis courts $330.00 per court per season $340.00 per court per season Y March 1, 2019 Seniors and Persons With Disabilities Snow Removal Program $35.00 $60.00 Y March 1, 2019 For those individuals receiving GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be $0.00 $0.00 $0.00 N No Increase Special Events at Esplanade Park - Gazebo Backdrop/Sound/Wind Panels Delivery, Set Up & Pick Up $750.00 . $750.00 Y No Increase • Rental Extra Fees Listing Sport Field Security Deposit (Refundable) - Seasonal Permit Holders $500.00 $500.00 N - No Increase Sport Field Security Deposit (Refundable) - Casual Permit Holders $200.00 $200.00 • _ . N No Increase Administration Fee .$40.00 $40.00 Y No Increase Additional Staff fee for liquor licenced permits (per day) $60.00 • • $60.00 Y No Increase Park Damage/Security Deposit (Refundable) (0-99 people) $50.00$50,00 N No Increase Park Damage/Security Deposit (Refundable) (100-199 people). New $125.00 N March 1, 2019 Park Damage/Security Deposit (Refundable) (200-499 people) $250.00 $250.00 N No Increase Park Damage/Security Deposit (Refundable) (500-999 people) $500.00 . $500.00 . N No Increase 147 Public Works User Fee or Charge 2018 Current Fee (Excluding HST) 2019 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Park Damage/Security Deposit (Refundable) (1000-4999 people) • $750.00 $750.00 N No Increase Park Damage/Security Deposit ' (Refundable) :(5000+ people) $1,000.00 $1;000.00 N No Increase * Guaranteed Annual Income System • 148 2019 Draft Current & Capital Budgets 64, 4--- PICKERING r<wyy1,291> Introduction Budget Development Principle: "Obligations to Futuro Generations° Invocation by Pastor Mel Finlay • Budget Impact on Residential Taxpayer • Current Budget • Asset Management • Capital Budget • Financial Position and Debt • Budget Report and Housekeeping Items G4 PICKERING Py1 ILO Budget Levy Increases 2001 to 2019 Lowest increase in 19 Years PICKERING Pkv. ATTACHMENT # __TO REPORT #¢ ,d1/41a-(t • 149 1 How Is the Residential Tax Bill Allocated? Pickering 30,27% Durham Region 54.99%' School Boards 14.74% Residential Tax Bill Pickering Share PICKERING 145.2 Budget Levy Impact on Residential Property Taxes Year 1 Assessment qty Region Education 'RAM 2020 5463100 51,619.04 52.9+1.12 5799.61 5.77E_79 2019 Increases Levy 2A7ti 2.206 gA)Q 1015• Tote 2t05g0I C1110502 =Ma c5 Aca AR Petcvdags Increase — Pickering's Dollar increase is Less than Durham Region's PICKERING pkkorlogsa Pickering's Budget Levy Increases 130% fan - y..1102% W14 L 'R I 2.01% 1 1.066 Oen &on 1174 Lbs Ol.f flea •Region •city 2019 Increase Is below the Inflation rate ai..6 PICKERING . 145.6 plekorinoxa 150 2 Reducing Future Levy Increases Pickering 78.90; 21.10% Mississauga 69.20% - 30.60% Pickering Property Taxes with Mississauga Assessment Structure PIC wing Fn18 with Iran dPicke,gg with esidential lidsrdbntlal Es filar <r.ru,y;. 5500,000 71,745 $600,000 72.094 7700,000 $2.443 31,53D 01,636 02,142 0214 0257 7300 a G PICKERING Shifting the Property Tax Base Case Study: Economic Development of Pickering Innovation Corridor Lands Property Tax Comparison Based on 100 Acres PmpeAy Tax class Cty stat Farts • 51,075 CermeaAal 092,400 Y , 7/.9a9 f1e9,000 The above table axdudes any additional aseesemantirom the construction of any buildings Gly, PICKERING pickertnga 2019 Budget Levy Increase Comparison with our Durham Neighbours Municipality Percentage Increase (%) Pickering Max* t;V�hitby Oshawa 2.47 4.50 5.89 1.88 4.50 — 5,20 • Not yet confirmed PICKERING wa.s 151 3 Streetlights Hydro Costs 3.592333 3.93111133 LED Streetlight .001 0R> ..10 ..e1 MI a3 3311 3013 3910 3911 9011 3911 PICKERING 33•30 19 Assessment Growth 52(01730 51900.019 3I,973169 - 57.470.7759 imcc0e s 51,00101 570100 WAWA / 2395,090 4:39.550 50 3010 All 2019 1013 5011 3919 20,9 3017 9313 5979 AN1»-m10':.11 C!J .0 PICKERING 152 4 2019 Budget Summary ' AB of Februdry 14;2019 , 2013 ' Increase "' 2019 Draft 1 Es' MOWS. 5113,752,735 (56.990,150) 5105,452535 .11317 2 'Rai -50.169,579 12 977 705 49,397,074 11250 3 Sub T.11 (un41 . 4 563.533.156 51331,5555664,711 ,96 51111 1 79154' 4 'Cold FrSmcURM91 .107524 1231420 -171'6 5 Cll( 009.8.,s(Line9201) 505,05,100 52723,031. 563,253131 5.1115 0 seccianertay Tal Reverses -300.000 50 -, P771119 .300.000 41E: 7 E16ns4er Assessment Oraalh a Ilet OW 09.3434$ 564,729,100 •1317005 S56,111,131 297.5 03f1: $1,302,031 90e 51eb19,71100 05839 9 Pna Yews 590139 4600000 9 y999694 BMS 0 Base Budget Position 503,229,100 51,362,031 564,611,131 715•; l — Poima15pael17levles _- - -^_�I Aalio 11 F02 104.417) - - - __ ___1S00m . MALI 564.791-131 375`, 2.47% yi9 51,562,031 iz Recommended Iudgel Postion Ci< i<ii'Ji ea444444 . Streetlights Hydro Costs 3.592333 3.93111133 LED Streetlight .001 0R> ..10 ..e1 MI a3 3311 3013 3910 3911 9011 3911 PICKERING 33•30 19 Assessment Growth 52(01730 51900.019 3I,973169 - 57.470.7759 imcc0e s 51,00101 570100 WAWA / 2395,090 4:39.550 50 3010 All 2019 1013 5011 3919 20,9 3017 9313 5979 AN1»-m10':.11 C!J .0 PICKERING 152 4 Building Permit Revenue & Assessment Growth 50.0001:40 302222002 54.001020 02,001002 22.0102(0 $1000/27) 23 2010 2011 2012 2012 2014 203 2010 2013 2011 2010 -4-Atourne.00206 6-4, 4 PICKERING pichwIngza 570201120 22.500.020 *ZOOM 51.500503 15592.020 2.5000.0 SO Planning Application Fees 2010 2011 2012 2015 2014 1012 7010 7017 2011 2010 *04 PICKERING p10101rIngsa Investment in Reserves & Reserve Funds Measuring our Progress • 1.3 0;4" j5.1201315 -7.i.4,_ 5 21I020 3 070202.1. 5 007L*02 12300* • '74 7.7. • •4740 - 121205 MO) I 162003/4 I W430020.2120.0 ; _ 4,0200L0110% ) 301702 _tams Fr.= We*, 2 400 r: _ _ 0 _• 022* , 021b03 907341 „.141.5005,50,-,0 ;* 3060 k 500101 1 000341i,520 - 1 zwo00; PICKR1NG pleks;Ingea 153 5 Analysis & Summary - Property Tax Grant Program for Low Income: Seniors & Persons with Disabilities • Program is working well. • 191 individuals received grant funding in 2018. • Successful applicants will be mailed an application in late May for 2019. What Assistance Level Is the City providing as it relates to City Sham Taxes? Grant Average Ctty Share Taxes _ 0300.00 01,354.00 = 22.1% 2019 Proposed Grant is $330.00 644 PICKERING Pqa 15 plckerhg.ca Property Tax Grant Program Statistics eo — 70� — 1 60 ;." 60 40 30 20 10 wall woo 2 _— Wald J e2017 12018 so so 40 20 10 . Age 65• Age 70. Ago 75. Age 69 74 79 80+ 12017 •2018 0'4,4 PICKERING Page1e 14iavg<a Community Grants Update and Review Budget report will include the following recommendations: Proposed Grant Application deadline date: October25, 2019 Following expensesam not eligible: Liability Insurance items/activities with high liability (e.g. Fireworks, dunk tanks and pyrotechnics). 5350,00900 40 3300.000.00 2.5 30,000.00 5260,000.90 :5150.000.00 ti 5100.000.00 00 550A30A0 11 s- 2015 2016 2017 2019 0 2019 2015 2099 2017 1018 2010 —40.30/0 20, —Grine Dollars PICKERING Page 17 pkkerbec 154 6 Monthly Tax Breakdown vs Community Programs and Events YYry e tx avlrl,y $1.7OPerMonthlai it Compared to: A pair of movie tickets for$30 Fire Services $32.60 Per Mon Compared to: a'^ There Is no comparison for public safety PICKERING Common Fees and Expenses Public Library Services $11.50 Per Month Compared to: Average hardcover hook forS24.95 Roads, Bridges and Sidewalks $17.45 Per Month Compare to: Private snow plowing at S50fhour Pro's QYetin0ca Monthly Tax Breakdown vs Common Fees and Expenses Facilities, Parks and Trolls $24.95 Per Month Compared to: A family day pass at an. amusement park for $100 By-law and Licensing services" $1.77 Per Month Compared to: -_, Licence plate renewal for S120/y a FACQiG Planning and Development Services $7.56 Per Month Compared to: Planning/engineering consulting fees at approldmately$150/hour Museum $1.61 Per Month Compared to: A pair of ROM admission tkkats for $40 1111111. PICKERING Annual Amortization vs Proposed Reserve Contribution 0.000.500 2300.000 2,000000 ).500.000 1.00000 500.050 F502L ea Irapr Equy. VMbbs Reads 5.011101 a PJrd l201) AniwaAmorkaSor. a 0019 Prepoadaarerva Cw0000n PICKERING pklerhysa 155 7 Capital Budget Summary Major Capital Projects of Interest: • Pickering Heritage & Community (Combined Museum, Community Centre and LibraryArchives) • Krosno Creek Culvert Replacement • Sandy Beach Rd. Reconstruction Phase 1 • Krosno Creek SWM Facility Construction 4 / PICKERING plotetkp.ca 2019 Draft Capital Budget by Financing Source ($77 Million) D•wb•,.•ONu. w.+ Orossiel COM IPS G v Sam. PICKERING pkkerIngsa 2019 Draft Capital Budget and 2020 — 2023 Capital Plan (4M) —. '_ :__' 2019 2920-2022, • 1 Budget Planned • i Funding Spume: I ' Amount Amount Total i % Rev -4460i Ctarges 122 1142 1284 384% Udasinxtre Reserves ,.., I 79 .Ul 0.0 122%; Deben4e Financing _I 'N. 6.4_1 97.3 29.64', capilaitmm Taxa0m,._.1 1.3, 67 86 20% Federal pasTax I 32 122 15.4 4.7* 394 42 432 ' 13.111 768 252.0 • 3288. l owner aly PICKERING 156 8 I E Fleet Strategy Goals • Reduce fuel consumption. Reduce Pickering's impact on the environment. Pilot Study Results JId�!.ir= 1 n+t`. ILA LiF,:1i 51 z} I;4, II -!7 Cornign4d A C1l7HIgiwayI t 119 74 28 B Litres per 100 km 1.98 3.09 8.40 PICKERING ilekofroca E Fleet Implementation Strategy To replace all of the City's small vehicles (cars & SUV's) with either EV or plug-in hybrids. E 3 4 4 5 5 5 4 30 Diesel and Gasoline in Litres 450.000.00 . -. 400000.00 350.000.00 --` 300,000.00 250.030'00 - -Gas —Mil 150,000.00 100.000.00 I -__ - 150.000.00 ' 129425 • — • 110.172 --- 110.358-'--120,169'- - 1118.245-' 000• • 2014 2515 3016 --sty --- PiCKERiNG Pager Senior Government Grant Funding Opportunities 700,11• iaave• ry-h.ps • 52 ro.• tr,i2Sn+5 1.1,15540 Ya•rw.q MW 04.900000 ' 12450,000 02450,000 rNni.r 1 Cern RLw(JLwn Pickering Heave a 110003,067 19,441.981 09A41.ke3 Oamm0Oly centre Project will only start after grant funding has been confirmed. Without grant funding, the City would have to increase the budget levy by 1.5396. Ifsenior grantfunding'is not available for the 2020 Budget, Connell veldhave to decide to either with all three projects or phase In over three years. ' Caty 4/ PICKER] NG 157 9 Civic Centre Decision 1.Senior staff will present a business case to Council in April/May. 2. Business case will focus on the financial and legal agreements. 3. Business case three sections: Cost Inputs, Revenues/Assessment and Legal Agreements. 4. Staff have already contacted Torys LLP regarding joint venture terms, and Watson 8 Associates to assist in reviewing and maximizing development charge funding. Possible Outcome: Higher DC Rates oeyv PICKERING Civic Centre Decision The business case will present: Financial Analysis (Assumptions); Legal Agreements (Analysis, Liability 8, Risks). Pickering Council: Biggest Decision — Past, Present 8 Possible Largest Dollar Value Investment Decision $100.0 Million Time Horizon (50 plus years) • 64 4-- PICKERING picked,. Civic Centre Decision Staffs goal Is to ensure that the City's current and long tern Interests are protected. Challenge: Future proof as best as possible in the context of a 55 year time horizon. Try to anticipate changing environment from a technology, legal and ownership perspective. Example: Pension Funds buy and sell shopping centres and the legal agreement has to be structured to protect the City's Interests and partnership. --c;,,'G PICKERING 158 10 City Projected Property Tax Funded Debt Charges (Interest & Payments) 56,000.000 - 57,000,000 56,000,000 35,000,000 04,000,000 53,000,000 52,000,000 2012 2013 2014 2016 2016 2017 2018 2019 2020 2021 2022 —Actual —Forecast ---Cry '---- PICKERI NG puedrer. Debt Management The debt guideline limits taxation debt charges to 16% of taxation revenues 16.00% 14.00 1200% 10.00% 600% 6.00% 4.00% 2012 2013 2014 2016 2016 2017 2018 2019 2020 2021 2022 -'-Caw001Ta5c1 -Tm e W n 0.X CNrpes as a %ef Tau W n Racemes -.-As Debt PO Party 4 oc oeb6 DICKERING User Fees Goal To charge comparable fees where there ere other comparable municipal comparisons. Municipal Aol permits the charging of tees for the municipality to recover its costs. User Fees are reviewed every year as part of the budget process. The user fee schedule provides a summaryof the City fees including ell proposed changes. — PICKERING pkaerNcxa 15911 Gtr aot DICKERING Notice of Motion February 25, 2019 a) Safe/Strong Community Neighbourhood Safety Strategy Moved by Councillor Brenner Seconded by Councillor Cumming Whereas the City of Pickering is committed to safe/strong communities; Whereas recent reports by DRPS noted that over 50% of all gun -related crimes across Durham Region have taken place in Pickering and Ajax; Whereas reducing crime is the collective responsibility of Durham Regional Police Services, the community and municipal government; Whereas Durham Regional Police is committed to working with both the City of Pickering and the Town of Ajax, in an effort to address this growing trend; Whereas the Town of Ajax has developed an engagement model for launching a strong neighbourhood strategy; Now Therefore be it resolved that the CAO for the City of Pickering assign a staff team to reach out to the Town of Ajax and Durham Regional Police Pickering Division to discuss the creation of a steering committee with staff from both Ajax and Pickering, Council representation, community representation and representation from DRPS, with a mandate to develop a model and implement a plan with measurable criteria for a Safe/Strong Community Neighbourhood Strategy, and report back to Council no later than the end of September, 2019. 160 CGS �f DICKERING By-laws February 25, 2019 7678/19 Being a by-IaW to amend By-law 7665/18, which governs the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. [Refer to Executive Page 45] 7679/19 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to New and Unfinished Business page 106] 7680/19 Being a by-law to authorize the Brock Ridge Community Park and S.M. Woodsmere Park — Baseball Diamond Improvements project in the City of Pickering and the issuance of debentures in the amount of $919,000.00. [Refer to New and Unfinished Business pages 67-68] 161