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HomeMy WebLinkAboutJanuary 28, 2019Cly DICKERING Council Agenda Monday, January 28, 2019 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca Council Meeting Agenda Monday January 28, 2019 Council Chambers 7:00 pm 6:30 pm .In Camera Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, December 10, 2018 Under Separate Cover Council Minutes, December 10, 2018 1-23 Executive Committee Minutes, January 7, 2019 24-26 Planning & Development Committee Minutes, January 7, 2019 27-31 IV) Presentations V) Delegations VI) Correspondence Corr. 01-19 Corr. 02-19 32 33 34-37 VII) Committee Reports 38-39 Report EC 2019-01 of the Executive Committee Report PD 2019-01 of the Planning & Development Committee VIII) Reports -- New and Unfinished Business 40-59 Report CAO 02-19 Report CAO 03-19 IX) Motions and Notice of Motions X) By-laws 60-66 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering . ca DICKERING .rdy Council Meeting Agenda Monday January 28, 2019 Council Chambers 7:00 pm XI) Confidential Council — Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 lroberts@pickering.ca cti'y DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski S. Cassel M. Gadzovski D. Shields V. Plouffe K. Thompson M. Jones L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Incoming City Clerk - Division Head, Water Resources & Development Services - City Clerk - Manager, Facilities Capital Projects - Manager, Municipal Law Enforcement Services - Supervisor, Taxation - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) Disclosure of Interest No disclosures of interest were noted. 1 1 GIS DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers (III) Adoption of Minutes Resolution #01/18 . Moved by Councillor Brenner Seconded by Councillor Butt Special Council Meeting Minutes, October 9, 2018 Inaugural Meeting of Council, December 3, 2018 Carried (IV) Delegations 1. Sergeant Jason Bagg, Project Manager Durham Regional Police Service Re: Update on DRPS Body Worn Camera Unit Sergeant Jason Bagg, Project Manager, Durham Regional Police Services, appeared before Council to provide an update .with respect to the Body Worn Camera project currently underway with Durham Regional Police Service. He noted this would be a one year pilot project, which began in June of 2018 and will continue through June, 2019. He stated their mission was to determine a cost benefit analysis on the values of body worn cameras. He stated this would provide information on the accuracy and quality of evidence produced as well as the effectiveness of the devices. The project would also enhance accountability and trust for both DRPS members and the community. A discussion period ensued with Members seeking clarification on the monitoring with respect to privacy issues, archiving, as well as any potential impact on their day to day operations. They also questioned whether the SIU would have access to the videos, and what level of acceptance existed among officers. Council questioned who would make the decision to continue the project beyond 2019. 2. Sylvia Barkey Re: Seeking Exemption for a Farm Landfill Project Sylvia Barkey, along with her son and husband appeared before Council to seek an exemption for a farm landfill project. She provided information in relation to the last phase of their restoration project on their farm lands located at the north end of Pickering. She noted that over the last phase of their project, they had peeled back several acres, removing a layer and replacing with quality topsoil to bring the levels up 2 2 GGa �-rf PICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers at their own costs. She stated they are the fifth generation farmers on this land, and noted through the first phase of their project, they have improved their lands, resulting in a record crop this year, noting there was more work to do. She stated that with the changes in City of Pickering policies and the resulting fees being proposed, it would be unaffordable for them to contine with the final phase of this project. Concerns were also noted with respect to the quality of the topsoil should fill be received from development projects. They respectfully requested that Council consider a revision to the by-law to make an exception in order for them to continue their restoration project. 3. Kim Wright Vice President, Public Affairs Hill -Knowlton Strategies Re: Report LEG 08-18 Cannabis Regulation Kim Wright, Vice President, Public Affairs, Hill -Knowlton Strategies, appeared before Council on behalf of Fire & Flower, a retailer based in Alberta with 10 fully operational Cannabis locations. She stated they will be applying for up to 75 licences for retail sales of cannabis in Ontario. She provided background information on the Province's regulations and how they are moving forward. She stated' that should municipalities opt out, future funding would be unavailable. Ms. Wright provided an overview of the current stores operating in Alberta, outlining the products and how they are displayed, noting they are safely secured. She also noted that patrons must show identification at the door, and again when making purchases. A question and answer period ensued with Members questioning resident concerns and what form of protection was in place. Members also questioned recreational versus medicinal use as well as the types of products and how they are packaged. (V) Correspondence 1. Corr.74-18 Debbie Shields City Clerk Resolution #02/18 Moved by Councillor Brenner Seconded by Councillor McLean 3 3 C4 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers That Corr. 74-18 received from Debbie Shields, City Clerk requesting endorsement of Council representation on various Advisory Boards and Committee be endorsed. Carried 2. Corr.75-18 Debbie Shields City Clerk Resolution #03/18 Moved by Councillor Brenner Seconded by Councillor McLean That Corr. 75-18 received from Debbie Shields, City Clerk requesting endorsement of Council representation on Central Lake Ontario Conservation Authority (CLOCA) and Toronto and Region Conservation Authority (TRCA). Carried (VI) New and Unfinished Business 1. Director, City Development & CBO, Report BLD 01-18 Consulting Services for Structural and Mechanical Plans Review for Code Compliance for Durham Live Casino 2028 Kellino Street, City of Pickering Resolution #04/18 Moved by Councillor Brenner Seconded by Councillor McLean That Council receive Report BLD 01-18 for information regarding the Consulting Services for Structural and Mechanical Plans Review for Code Compliance for the Durham Live Casino. Carried 4 Cts �( DICKERING Council Meeting Minutes December .10, 2018 7:00 pm - Council Chambers 2. Director, Engineering Services, Report ENG 25-18 Sandy Beach Road -- Front Ending of Design Services -Region of Durham Infrastructure A brief discussion ensued with Members seeking clarification on the location of the watermain and sanitary sewer line and whether any Development Charges would be used to assist with costs. Resolution #05/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council approve an amendment to the Purchase Order issued to The Municipal Infrastructure Group for consulting services for Sandy Beach Road Reconstruction to include detailed design services on behalf of the Region of Durham; 2. That the fee proposal dated May 9, 2018 submitted by The Municipal Infrastructure Group and accepted by the Region of Durham in the amount of $96,567.00 plus HST be accepted; 3. That Council provide pre -2019 Capital Budget approval of $125,000.00 including the fee proposal, a contingency, and other associated costs to retain the services of The Municipal Infrastructure Group; 4. That the Director, Finance & Treasurer be authorized to finance the additional expenditure of $125,000.00 by a Third Party Contribution; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Community Services, Report CS 32-18 Quotation No. Q-48-2018 -Quotation for Supply and Delivery of One Ton Truck with Sign Body Resolution #06 /18 5 5 PICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor McLean 1. That Quotation No. Q-48-2018 submitted by Donway Ford Sales Ltd. in the amount of $147,999.49 (HST included) be accepted; 2. That the total gross quotation cost of $148,203.00 (HST included) and the total net project cost of $133,461.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $133,461.00, as approved in the 2018 Roads Equipment Capital Budget in the amount of $95,000.00, be increased to $133,461.00 by a transfer from the Vehicle Replacement Reserve; and; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. Carried 4. Director, Community Services, Report CS 33-18 Additional Costs for Tender T-18-2018 -O'Brien Refrigeration Plant Rebuild at the Pickering Recreation Complex Resolution #07/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That additional costs in the amount of $30,528.00 (net of HST rebate) over the original tender amount for Tender No. T-18-2018 for the Rebuild of the. O'Brien Refrigeration Plant at the Pickering Recreation Complex resulting in a revised net project cost of $674,567.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the additional net project cost of $30,528.00 by a transfer from Federal Gas Tax Reserve Fund; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6 c44 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 5. Director, Community Services, Report CS 34-18 Architectural, Landscape and Engineering Design Services for the Pickering Heritage & Community Centre -Additional Consulting Services for Phase 2 Design A brief discussion period ensuedwith staff providing clarification on the locations for archival storage. Resolution #08/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the updated fee proposal dated November 12, 2018 submitted by Hariri Pontarini Architects to expand the scope of design awarded for RFP - 6 -2018 to include Phase 2 design and related consulting services in the amount of $660,654.50 (HST included) be accepted; That the total gross project cost for Phase 2 of $722,805.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $650,908.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $650,908.00 for Phase 2 as follows: a) the sum of $299,418.00 to be funded by a transfer from the Rate Stabilization Reserve; b) the sum of $26,036.00 to be funded by a transfer from Development Charges — City's Share Reserve; the sum of $84,618.00 to be funded by a transfer from Development , Charges — Parks & Recreation Services Reserve Fund; the sum of $240,836.00 to be funded by a transfer from Development Charges — Library Reserve Fund; the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 7 7 c4 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Finance & Treasurer, Report FIN 21-18 2019 Interim Levy and Interim Tax Instalment Due Dates Resolution #09/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That an interim property tax levy be adopted for all realty property classes for 2019; 2. That the interim property tax levy tax instalment due dates be February 26 and April 26, 2019; 3 That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 7. Director, Finance & Treasurer, Report FIN 22-18 Tender/Contract Approvals Approvals During Council Recess October and November, 2018 A discussion period ensued with staff being requested to consider a more comprehensive age friendly line item as opposed to a special levy in the 2019 budget process to allow for new expenditures associated with an aging community, including snow clearing for seniors. Members also questioned the City's costs associated with snow clearing for seniors in comparison to other municipalities. 8 8 ty DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers Resolution #10/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report FIN 22-18 of the Director, Finance & Treasurer regarding tender, proposal and contract approvals during Council Recess be received; 2. That Council pass a resolution ratifying the approval of the Quotations and Contracts by the Chief Administrative Officer during Councils' recess being Quotation No. Q-29-2018 Seniors and Person with Disabilities Snow Clearing Program and Q-34-2018 Supply & Delivery of Three (3) New latest Model Four Ton Dump Trucks with Snow Plow and Wing; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Director, Finance & Treasurer, Report FIN 23-18 2019 Interim Spending Authority Resolution #11/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the 2019 Interim Operating Expenditures be approved at 50 per cent of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2019 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9 9 B1y DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 9. Director, Finance & Treasurer, Report FIN 24-18 2019 Temporary Borrowing By-law Resolution #12/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the temporary borrowing limit of $56 million be established to meet 2019 current expenditures pending receipt of taxes and other revenues for the period of January 1, 2019 to September 30, 2019 inclusive, and $28 million thereafter until December 31, 2019; 2. That the temporary borrowing limit for capital purposes for 2019 be established at $51 million; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 10. Director, Finance & Treasurer, Report FIN 25-18 Insurance Renewal — January 1, 2019 to December 31, 2019 Resolution #13/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the City of Pickering renew its liability, property and other insurance policies through Jardine Lloyd Thompson Canada Inc.. (JLT) for the period January 1, 2019 to December 31, 2019 in the amount of $558,615 (plus applicable taxes) and inclusive of terms and conditions acceptable to the Director, Finance & Treasurer; 2. That the Director, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; 10 10 c4 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Director, Finance & Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's best interest to do so; 5. That the Treasurer be authorized to extend the City's insurance contract for its liability, property and other insurance policies for three further one-year terms (2020 to 2022) provided that it is in the best interests of the City and the premium for the liability coverage does not exceed the rate of inflation; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Finance & Treasurer, Report FIN 26-18 City Policy — Accounting for Tangible Capital Assets — Revision Resolution #14/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report FIN 26-18 of the Director, Finance & Treasurer regarding revisions to the Accounting for Tangible Capital Assets Policy (FIN 050) be received; 2. That Council approve the revisions to the Accounting for Tangible Capital Assets Policy; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11 11 C4 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 12. Director, Finance & Treasurer, Report FIN 27-18 Delegation of Authority for Certain Adjustments to the Property Taxes Resolution #15/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report 27-18 of the Director, Finance & Treasurer regarding the delegation of authority for certain adjustments to property taxes be approved; 2. That the authority for tax matters under section 356, 357, 358, and 359 of the Municipal Act (the Act) be delegated to the Director, Finance & Treasurer; and 3. That the draft by-law attached to this report be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in, this report. Carried 13. Fire Chief Report FIR 03-18 Pre -2019 Capital Budget Approval New Fire Station and Headquarters Re -Design Consulting Fees A discussion ensued with Members inquiring about the possibility of a joint venture with EMS for a shared facility in order to offset costs, noting a future need with the development of Seaton. Resolution #16/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council provide 2019 pre capital budget approval in the amount of $445,000.00 (net of HST) for the re -design of the Seaton and Headquarter Fire Station located on Zents Drive; 2. That Council approve the cancellation of the 2016 Seaton Fire Station design project and the residual funds of approximately $219,000.00 be returned to source; 12 12 Cly.;¢ DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 3. That Council approve the award of architectural and engineering services to Thomas Brown Architects Inc. (TBA) for the Seaton Fire Station that now includes the new fire headquarters building to be located at the northwest corner of Brock Road and Zents Drive. The project scope includes the redesign and contract administration during construction in accordance with the City's Purchasing Policy (PUR 010) item 10.03(c); 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $445,000.00 as follows: a) The sum of $11,125.00 to be funded by a transfer from DC's — City's Share Reserve; b) The sum of $433,875.00 to be funded by a transfer from the Development Charges - Protection Services Reserve Fund; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 14. Director, Human Resources, Report HR 01-18 Employee Code of Conduct (HUR 050) Resolution #17/18 Moved by Councillor Brenner Seconded by Councillor McLean That Council approve amendments to the Employee Code of Conduct Policy, as set out in Attachment 1, as a result of the legalization of recreational cannabis set out in the Cannabis Act (Bill C-45) that took effect on October 17, 2018. Other changes include general housekeeping changes. Carried 13 13 C4 o� DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 15. Director, Corporate Services & City Solicitor, Report LEG 07-18 Harry Vale Farms -Lease Agreement — Renewal Resolution #18/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report LEG 07-18 respecting the City's lease agreement with Harry Vale at Highway 7 and Sideline 32, Pickering for the purpose of the operation of a farm be received; 2. That the said lease agreement be renewed for an additional two years ending December 31, 2020, and that the Farm Lease, substantially in the form set out in Attachment 3 to this Report, be executed by the Mayor and City Clerk, subject to such minor revisions as are satisfactory to the Director, Corporate Services & City Solicitor; and 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this Report. Carried 16. Director, Corporate Services & City Solicitor, Report LEG 08-18 Cannabis Regulation A discussion period ensued with staff being requested to come back in January to identify a consultation and community engagement process. Concerns were also noted for differing rules based on location, as well as significant issues which were not fully addressed as yet. Resolution #19/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the City of Pickering hereby opts out of having cannabis retail stores located within Pickering; 14 14 C4 o� DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 2. That City staff be directed to continue working with the Region of Durham on revisions to the Region's Smoking in Public Places and in the Workplace By-law, for the purpose of expanding the list of municipal facilities and properties in which smoking of any kind is prohibited; 3. That a copy of these recommendations be forwarded to the Region of Durham and to the Alcohol and Gaming Commission of Ontario ("AGCO"), and that the Director, Corporate Services & City Solicitor be directed to notify the AGCO, prior to January 22, 2019, that Pickering wishes to opt out of having cannabis retail stores located within Pickering; 4. Given that the City can opt in to allow retail cannabis sales at any future date, that City staff be directed to solicit input from residents and stakeholders regarding retail cannabis sales; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote As Follows: Yes No Councillor Brenner Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan Councillor Ashe Councillor Butt 17. Director, Corporate Services & City Solicitor, Report CLK 04-18 2018 Municipal Election Review A brief discussion ensued with Members inquiring about the feasibility to have an Internet, phone and ballot system for future elections. Resolution #20/18 Moved by Councillor Brenner Seconded by Councillor McLean That Report CLK 04-18 from the Director, Corporate Services & City Solicitor regarding the 2018 Municipal Election, be received for information and that Report CLK 04-18 be referred to when making any decisions regarding the 2022; Municipal Election. 15 15� ozy DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers Carried 18. Director, Corporate Services & City Solicitor, Report CLK 05-18 By-law to Govern the Calling, Place and Proceedings of Meetings -Procedural By-law A brief discussion ensued with staff responding to questions raised with respect to the implementation of electronic signatures for legal documents, and whether this could be considered going forward. Resolution #21/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report CLK 05-18 respecting a by-law to govern the calling, place and proceedings of meetings be received; 2. That the attached draft Procedural By-law be enacted; and 3. That City Ward 1 Councillor Maurice Brenner be appointed as the Alternate member to the Regional Municipality of Durham Council, as prescribed in Section 04.09 of the Procedural By-law attached. Carried 19. Director, Community Services, Report CS 35-18 Additional Costs for Concrete Slab and Prefabricated Storage Shed -Pickering Museum Village Upper Site Resolution #22/18 Moved by Councillor Brenner Seconded by Councillor McLean 1.. That additional costs in the amount of $100,000.00 (net of HST rebate) over the original budgeted amount of $250,000.00 for project 5744.1804.6500 to construct a new Upper Site Storage Shed at the Pickering Museum Village resulting in a revised budget amount of $350,000.00 (net HST rebate) be approved; 16 16 6'4 ,o/ DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers 2. That the Director, Finance & Treasurer be authorized to fund the additional net project cost of $100,000.00 from property taxes; 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 20. Director, Corporate Services & City Solicitor, Report CLK 07-18 Council Compensation Policy Resolution #23/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report CLK 07-18 of the Director, Corporate Services & City Solicitor be received; That the Council Compensation Policy, included as Attachment No. 1 to this report be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Referred Later in the Meeting [Refer to following motion] Resolution #24/18 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Report CLK 07-18 be referred back to staff until the 2019 budget deliberations have occurred; and 2. That the existing 2014-2018 Council Compensation Policy remain in effect save and except the provisions pertaining to the one-third income tax exemption, until such time that a new policy is brought forward for Council's consideration. 17 Carried 17 C4 �G DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers (VH) By-laws • 7663/18 Being a by-law to establish Part Lot 20, Concession 2, Pickering, designated as Part 6, 40R-29446 as public highway. 7664/18 Being a by-law to exempt Part of Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 from part lot control. 7665/18 Being a by-law to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. 7667/17 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 7668/18 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2019. 7669/18 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2019. 7670/18 Being a by-law to appoint Susan Cassel as the Clerk of The Corporation of the City of Pickering 7671/18 Being a by-law to delegate authority to staff for certain routine tax matters. Resolution #25/18 Moved by Councillor McLean Seconded by Councillor Butt That By-law Nos. 7663/18 through 7671/18 be approved, save and except By-law 7666/18. Carried 7666/18 Being a by-law to establish a honorarium for Members of the Committee of Adjustment. A discussion ensued with respect to the additional responsibilities that are part of the Committee Chair's responsibility and increasing the amount of the honorarium for the Committee of Adjustment Chair to compensate for these extra duties. 18 18 6-40d P1CKERJNG Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers Resolution # 26/18 Moved by Councillor McLean Seconded by Councillor Brenner That By-law 7666/18 be amended to increase the honorarium for the Committee Chair to $150.00 per meeting. Motion Lost By-law 7666/18 was then Carried. (VIII) Confidential Council — Public Report In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting in that the matters discussed related to; ' (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and, (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. a) Verbal Update, Chief Administrative Officer Re: Kubota Canada Ltd. Purchase and Sale of Seaton Employment Lands General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution #27/18 Moved by Councillor Cumming Seconded by Councillor Butt That the recommendations considered at the Closed meeting of Council be adopted. Carried 19 19 cdy DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers b) Regional Appointments Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees, or nominations for Durham Regional Committees. Resolution #28/18 Moved by Councillor Cumming Seconded by Councillor Butt That the following individuals be nominated to Durham Region Council for their consideration as follows; 1) - Durham Active Transportation Committee • Aisha Heywood ii) Durham Region Land Division Committee • Asim Khan Appointments to Advisory Boards and Committees City of Pickering Appointments Resolution # 29/18 Moved by Councillor Cumming Seconded by Councillor Butt 20 20 G4 aC DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers That the following individuals be appointed for a term ending November 14, 2022, or until a successor is appointed; i) Accessibility Advisory Committee • Peter Bashaw • Bianca D'Souza • Saima Fatima • Donna Holmes • Dan Hughes • Glenn Lang • Anthony Lue • Megan Thorpe Ross • Sue Wilkinson • David Wysocki ii) Animal Services Appeal Committee • Sandra Frost • Eleanor Grossi iii) Committee of Adjustment • Tom Copeland • Dave Johnson • Eric Newton • Denise Rundle • Sean Wiley iv) Cultural Advisory Committee • Celia Cooper • Charlene Hunt • Nikosa Holland • Ayesha Sardar 21 21 G4 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers v) Heritage Pickering Advisory Committee • Sherry Croteau • Jennifer Dempsey • Saima Fatima • Wickham Jamadar • Emil John • Asim Khan • Richard Smiles • Charles Sopher. vi) Livestock Valuer. • John Laider vii) Property Review Committee • James Cox • Peter Dickson • Brian Ferguson • Gregory Fernandes • Anthony Villani viii) Pickering Library Board • Mary K. Anderson • Dianne Barham • Shawn Beckett • Ruvette Delia Coelho • Mahjabeen Fatema • Akeem Maginley • Doodnauth Sharma • Sarah Sheehy 22 22 Carried Gly �6 DICKERING Council Meeting Minutes December 10, 2018 7:00 pm - Council Chambers (IX) Other Business 1. Councilor Brenner gave notice that he would be bringing forward a Notice of Motion at the January meeting with respect to broadening the geographic definition of boundaries of mature communities within the Community Character Study. Mayor Ryan acknowledged Debbie Shields, City Clerk, on behalf of Council, for her outstanding years of service with the City of Pickering, congratulating her on her retirement. Mayor Ryan presented Ms. Shields with a bouquet of flowers. (X) Confirmation By -taw By-law Number #7672/18 Councillor Ashe, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of December 10, 2018. (XI) Adjournment Moved by Councillor Butt Seconded by Councillor Brenner That the meeting be adjourned at 9:03 pm. Dated this 10th day of December, 2018. 23 Carried Carried David Ryan, Mayor Susan Cassel City Clerk 23 C4 =f DICKERING Executive Committee Meeting Minutes Monday, January 7, 2019 2:00 pm Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent: B. McLean Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski J. Hagg C. Rose S. Cassel J. Brooks M. Guinto L. Roberts (1) 24 - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Fire Chief - Chief Planner - City Clerk - Manager, Policy & Geomatics - Manager, Public Affairs & Corporate Communications - Committee Coordinator Disclosure of Interest No disclosures of interest were noted. Delegations There were no delegations. 1 (-46,/ DICKERING Executive Committee Meeting Minutes Monday, January 7, 2019 2:00 pm Council Chambers Chair: Councillor Ashe (111) Matters for Consideration 1. Chief Administrative Officer Report CAO 01-19 City of Pickering Magazine A discussion period ensued with staff responding to questions raised with respect to timelines for publication, editorial input and distribution. Staff provided clarification with respect to revenue generation and sponsorships and whether the publication would provide the public with a mechanism to seek further information from City Staff. Members inquired whether they would have an opportunity to view a draft prior to distribution. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council approve, in principal, the creation of a new City of Pickering magazine, intended to be delivered to all Pickering households; 2. That Council approve, in principal, to sole -source the project management of the magazine to Graymatter Marketing Solutions; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 2. Director, Engineering Services, Report ENG 01-19 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to establish a load limit for certain bridges under the jurisdiction of the City of Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor Brenner 2 25 (4 00/ PICKERING Executive Committee Meeting Minutes Monday, January 7, 2019 2:00 pm Council Chambers Chair: Councillor Ashe 1. That the attached draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of The Corporation of the City of Pickering be enacted; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. (IV) Other Business There were no items of other business brought forward. (V) Adjournment Moved by Councillor Brenner Seconded by Councillor Cumming That the meeting be adjourned. The meeting adjourned at 2:30 pm. 26 3 Carried Carried ars 4 PJCKER1 NG Planning & Development Committee Meeting Minutes Monday, January 7, 2019 7:00 pm - Council Chambers Chair: Councillor Brenner Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent: B. McLean Also Present: T. Prevedel K. Bentley P. Bigioni C. Rose S. Cassel N. Surti C. Celebre L. Roberts - Chief Administrative Officer - Director, City Development and Chief Building Officer - Director, Corporate Services & City Solicitor - Chief Planner - City Clerk - Manager, Development Review & Urban Design - Principal Planner — Development Review - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Brenner, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Local Planning Appeal Tribunal (LPAT), and may not be entitled to be added as a party to the hearing unless, in the opinion of LPAT, there are reasonable grounds to do so. 1 27 City cfr DICKERING Planning & Development Committee Meeting Minutes Monday, January 7, 2019 7:00 pm -Council Chambers Chair: Councillor Brenner C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. Information Report No. 01-19 Official Plan Amendment Application OPA 18-004/P Zoning By-law Amendment Application A 09/18 Trillium Housing Oak Non -Profit Corporation Part of Lot 18, Concession 3 North, Part 1, 40R-29457 (Southeast corner of William Jackson Drive and Earl Grey Avenue) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. C. Celebre appeared before the Committee to provide an overview of the application as submitted by Trillium Housing Oak Non -Profit Corporation. She noted that Trillium Housing is a non-profit housing provider offering financial support for first time buyers entering the housing market. Through the aid of a PowerPoint presentation, she provided an outline of the location of the subject lands as well as surrounding land uses. She noted the application proposes a residential condominium development consisting of 264 stacked units accessed through an internal private road with internal courtyard areas. Anthony Greenberg, SvN Architects + Planners, appeared before the Committee on behalf of the applicant in support of the application. He provided background information on Trillium Corporation, noting he was in attendance to respond to questions raised. Ken Wong, 1766 Hayden Lane, Pickering, appeared before the Committee noting his concerns with respect to the current density, stating traffic in the area is already an issue. He noted that while he agrees with the concept of Trillium Housing, he felt this was not an appropriate location. Mr. Wong stated further concerns regarding the area park being too congested. Shueb Mejedy, 2478 William Jackson Drive, Pickering, appeared before the Committee expressing concerns with the overcrowding of the park, the need for a school in the area as well as density and parking concerns. A Pickering resident appeared before the Committee expressing safety concerns with respect to the current congestion in the area, noting that on street parking made it dangerous and difficult for children to cross the street to access the park. Further 2 28 ody �E DICKERING Planning & Development Committee Meeting Minutes Monday, January 7, 2019 7:00 pm - Council Chambers Chair: Councillor Brenner concerns were expressed regarding the appropriateness of the location for this development. Gamad Hachmi, 1887 Liatris Drive, Pickering, appeared before the Committee stating the park is currently overcrowded and that he would like to see a central community centre where kids can all play together. He noted further concerns with respect to inconsistencies in the planning process. Pratik Patel, 1709 Kalmar Avenue, Pickering, appeared before the Committee, noting his concerns with respect to densities and property values. He agreed with previous comments from delegates that the park is currently overcrowded. Alan Lam, 2627 Garrison Crossing, Pickering, appeared before the Committee, stating he had experienced issues with parking shortly after moving into the area, stating the situation would worsen as development continues. He noted further concerns relating to a decrease in property values. Kay Carter, 2410 Earl Grey Avenue, appeared before the Committee questioning the location for this development, noting a large amount of greenspace on the west side of Brock Road and whether this location had been a consideration. A resident appeared before the Committee stating concerns regarding the changes in the development plans pertaining to density and the potential decrease in property values. Mandi Abdi, 1705 Carousel Drive, Pickering, appeared before the Committee, stating parking is the biggest challenge, noting an increase in traffic would only exasperate the issue. Ali Shah, 1718 Kalmar Avenue, Pickering resident appeared before the Committee stating concerns over the lack of visitor parking available in the area. He noted further concerns with overcrowding in the park, resulting in safety concerns, and the need for a school in the area. Joe Smith, Trillium Housing, appeared before the Committee and responded to questions raised with respect to the mortgage process, registration and criteria, as well as park access. Dave Angelakis, Senior Project Manager, R.J. Burnside, appeared before the Committee and addressed concerns raised relating to traffic and parking. He stated that through traffic impact studies, it had been determined that the area intersections had excess capacity to handle additional traffic. He noted that parking on the site goes 3 29 oto DICKERING Planning & Development Committee Meeting Minutes Monday, January 7, 2019 7:00 pm - Council Chambers Chair: Councillor Brenner beyond the standard requirements, with the majority of the parking being contained underground, which would help to alleviate on street parking concerns. Mr. Angelakis further noted the current transit route connections, stating there are plans for additional transit. A discussion period ensued with Members of the Committee seeking clarification with respect to the qualification and approval process through Trillium Housing. Clarification was provided with respect to school sites and how these are determined and developed by the School Board. Staff also provided background information relating to the concerns noted regarding the densities for this site. Members of the Committee posed several questions to staff regarding the possibility of utilizing the golf course for park overflow parking during off hours and requested staff providefurther background information on the number of individuals who will benefit from the Trillium Housing program as first time buyers in terms of affordability, as well as the percentage of units sold in other communities to individuals who did not meet the thresholds of a regular mortgage program. (III) Part "B" Planning & Development Reports 1. Director, City Development & CBO, Report PLN 01-19 Zoning By-law Amendment Application A 05/18 King Mushroom Investments Part of Lot 18, Range 3, ow Parts 1 to 7, Plan 40R-7994 (985 Brock Road) Bob Martindale, Martindale Planning Services, appeared before the Committee on behalf of the applicant and stated they were in support of the application. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. .That Zoning By-law Amendment Application A 05/18, submitted by King Mushroom Investments, to permit "office -associated commercial establishment", "personal service shop", "printing establishment" and "vehicle repair shop" uses on lands municipally known as 985 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 01-19 be forwarded to Council for enactment. 4 30 CGS DICKERING Planning & Development Committee Meeting Minutes Monday, January 7, 2019 7:00 pm - Council Chambers Chair: Councillor Brenner Carried 2. Director, Corporate Services & City Solicitor, Report LEG 01-19 Transfer of Lands to the Region of Durham for Kington Road (Highway 2) Bus Rapid Transit Project -Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 -Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R- 30190 Recommendation Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Part of Wilanna Avenue, Registered Plan 489; Pickering, designated as Parts 1 and 2, Plan 40R-30190 and Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipal of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. (IV) Adjournment Moved by Councillor Ashe Seconded by Councillor Cumming That the meeting be adjourned. The meeting adjourned at 8:43 pm. 5 Carried Carried 31 Gfpf DICKERING Presentations 1. Michael Angemeer, President/CEO Veridian Connections Re: Presentation of Award 2017 Conservation Champions January 28, 2019 32 PiCKE R1.N Delegations January 28, 2019 1. Clint Scott Pickering Auxiliary Rescue Association Re: 2018 Year in Review & 2019 Strategic Plan Abigail Sampson Re: Public Consultations and Community Engagement Regarding Cannabis Issues 33 PICKERING January 28, 2019 Correspondence Pages 1. Corr. 01-19 Tenzin Shomar, Chair, Durham Youth Council Youth Councillor, Municipality of Clarington Kyle Fitzgerald, Past Chair, Durham Youth Council Youth Councillor, City of Oshawa info@DurhamYC.ca Receive for Information 35 Letter received from the Durham Youth Council providing a brief overview of their organization and advising of their plans to appear before Council in the near future. Corr. 02-19 Motion to Endorse Michael Angemeer 36-37 President and CEO Veridian Corporation 55 Taunton Road East Ajax, ON L1T 3V3 Letter received from Michael Angemeer, President and CEO, Veridian Corporation, seeking Council endorsement to extend the nominations and appointments of the current Pickering nominated independent directors as • noted in the attached letter, until the closing of the merger or until their successors are elected or appointed. 34 Durham (Guth COunci[ (Believe in Youth • November 5, 2018 Mayor Ryan and members of Pickering Council, rf ORIGINAL TO: .S TAKE APR. ACTION We would like to take this opportunity to congratulate you all on your election or re-election. Devoting four years, or more, of your lives to public service is commendable, and we thank you for the work you have done, and will do, to better your communities. The Durham Youth Council was founded in 2010, and remains Durham's first and only for -youth, by -youth Council. We have connected with all of Durham's eight municipalities, to varying degrees, over the past eight years, and many reading this letter will be familiar with who we are and what we do. For those who are not, we are a youth (aged 13-24) run and led organisation, dedicated to advancing policies that make Durham Region more youth -friendly. In the past we have worked on files such as the Lakeshore East GO Train extension, Regional Council redistribution, and youth mental health. We also aim to engage young people in their communities and in their local democracy, and have worked with all levels of government to that end: Over the coming months, as we do after every municipal election, we will be making a delegation to all of Durham's eight lower -tier municipalities. We have, in the past, found it valuable to introduce or reintroduce ourselves at the beginning of each Council term. We look forward to speaking with you all in the near future, and hope to answer any questions you may have. Congratulations again, and we hope to work with all members of Council, and municipal staff, over the coming four years to make Durham and its constituent municipalities a more youth -friendly place to live, work, and play. Yours in community service, Tenzin Sho mar Chair, Durham Youth Council Youth Councillor, Municipality of Clarington Kyle Fitzgerald Past Chair, Durham Youth Council Youth Councillor, City of Oshawa DurhalnYC.ca 1 (905) 259-2991 1 info@DurhamYC.ca Dur.han-i Youth Council @DurhamYC 35 36 VERIDIA CORPORATION January 14, 2019 Tony Prevedel City of Pickering Delivered electronically Re: Veridian Board Appointments — Motion to Endorse Dear Mr. Prevedel Background 55 Taunton Road East Ajax, ON LAT 3V3 Tel: 905-427-9870 Ext.: 2200 Fax: 905-619-0210 email: mangemeer@veridian.on.ca irr'. ©a -L? ORIGINAL TO: • CORR. TAKE APR. ACTION 11140-170-440 dOVt.(_ r Veridian Corporation and Whitby Hydro have obtained approval from the Ontario Energy Board (OEB) for the amalgamation of the two organizations. Consequently, the parties anticipate finalizing the amalgamation and having the merged entity (Mergeco) operational by the end of Q1 2019 (March 31, 2019). With municipal elections now completed, Veridian wishes to address the handling of Veridian company director appointments for the remainder of the interim period (i.e. from now until the day that the merger doses). At Veridian's Annual General Meeting held in June 2017, the shareholders passed a resolution electing the directors of Veridian Corporation for a term expiring on December 31, 2018 or until their respective successors are elected or appointed. The terms of the directors of Veridian Connections Inc. and Veridian Energy Inc. were similarly extended by a resolution in writing of Veridian Corporation, in its capacity as shareholder of the subsidiaries. Veridian Request for Extension for Independent Directors Veridian believes that it is in the best interest of Veridian Corporation and Veridian Connections Inc. to maintain the composition of the current independent board members during the interim period as they have been deeply engaged in the merger process. The continuity of their leadership will be valuable for the Veridian companies up until the time the merger closes, as well as for the immediate period following. The power to make your community better. Veridian Connections is a wholly owned subsidiary of Veridian Corporation For this reason we are requesting. that Pickering extend the term of the current Pickering nominated independent directors (the Pickering Independents) until the closing of the merger or until their successors are elected or appointed. Veridian is seeking Pickering's endorsement of the following: That Pickering extends the nominations and appointments of the following as directors of the respective Veridian entity noted, until the closing of the proposed Veridian/Whitby Hydro merger or until their respective successors are elected or appointed: Verldian Corporation Councillor Kevin Ashe Ron Chatterton Councillor David Pickles Mayor David Ryan (by virtue of shareholders agreement) Veridian Connections Inc. Councillor Kevin Ashe Ted Baker Councillor David Pickles Mayor David Ryan (by virtue of shareholders agreement) Thank you for your consideration of this request. Regards, "kt • C . 47,4, Michael Angemeer President and CEO cc Susan Cassel, City Clerk Pickering Council 37 CGS „0, P1CKE RiNG January 28, 2019 Committee Reports a) Report EC 2019-01 of the Executive Committee Executive Pages 1. Chief Administrative Officer Report CAO 01-19 1-4 City of Pickering Magazine Recommendation 1. That Council approve, in principal, the creation of a new City of Pickering magazine, intended.to be delivered to all Pickering households; 2. That Council approve, in principal, to sole -source the project management of the magazine to Graymatter. Marketing Solutions; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Engineering Services, Report ENG 01-19 5-16 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to establish a load limit for certain bridges under the jurisdiction of the City of Pickering Recommendation 1. That the attached draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of The Corporation of the City of Pickering be enacted; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 38 ate 4 DICKERING January 28, 2019 Committee Reports P&D b) Report PD 2019-01 of the Planning & Development Committee Pages 1. Director, City Development & CBO, Report PLN 01-19 . 16-31 " Zoning By-law Amendment Application A 05/18 King Mushroom Investments Part of Lot 18, Range 3, ow Parts 1 to 7, Plan 40R-7994 (985 Brock Road) Recommendation 1. That Zoning By-law Amendment Application A 05/18, submitted by King Mushroom Investments, to permit "office -associated commercial establishment", "personal service shop", "printing establishment" and "vehicle repair shop" uses on lands municipally known as 985 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 01-19 be forwarded to Council for enactment. 2. Director, Corporate Services & City Solicitor, Report LEG 01-19 32-36 Transfer of Lands to the Region of Durham for Kington Road (Highway 2) Bus Rapid Transit Project -Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 -Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 Recommendation 1. That Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 and Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipal of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 39 BICKERING January 28, 2019 New and Unfinished Business Pages 1. Chief Administrative Officer Report CAO 02-19 Additional Cost of Municipal Services Design for the Pickering Innovation Corridor -Seaton Community Recommendation 42-54 That the additional fee proposal submitted by Sabourin Kimble & Associates Ltd. in the amount of $270,000.00 (plus HST) for the change in scope of work to undertake the necessary studies and design work associated with the provisions of the municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor be accepted, in accordance with the Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the total net project cost of $610,560.00 be revised to $875,136.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to fund the revised net project cost of $875,136.00 from Capital Budget account 5203.1802.6265; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Chief Administrative Officer Report CAO 03-19 55-59 Contract Agreement -Creative Class Group — Speaking and Content Engagement Agreement Recommendation 1. That Council provide 2019 pre -budget approval in the amount of $60,000 plus HST (account 2121.2394.0000), to cover the event costs for Your City. Your Business' including speaking fees, and that staff be directed to seek sponsorship funding to offset these costs; That the Mayor and City Clerk be authorized to execute the contract agreement with Creative Class Group set out in Attachment 1 of this report, subject to minor revisions as may be required by the Chief Administrative Officer, and the Director, Corporate Services & City Solicitor; 40 3. That a copy of the report be forwarded to the Region of Durham, Region of York, City of Markham, Infrastructure Ontario, and the Ministry of Economic Development, Job Creation and Trade; and That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 41 Ctry ql DICKERING Report to Council Report Number: CAO 02-19 Date: January 28, 2019 From: Tony Prevedel Chief Administrative Officer Subject: Additional Cost of Municipal Services Design for the Pickering Innovation Corridor Seaton Community File: A-1440 Recommendation: 1. That the additional fee proposal submitted by Sabourin Kimble & Associates Ltd. in the amount of $270,000.00 (plus HST) for the change in scope of work to undertake the necessary studies and design work associated with the provisionsof the municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor be accepted, in accordance with the Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the total net project cost of $610,560.00 be revised to $875,136.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to fund the revised net project cost of $875,136.00 from Capital Budget account 5203.1802.6265;. and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The 2018 Capital Budget included funding for projectmanagement services and to undertake the necessary studies and design work associated with the provisions of municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor. Council endorsed Report CAO 04-18 at the May 14, 2018 Council Meeting and approved the hiring of Sabourin Kimble & Associates Ltd. (SKA) for an estimated project cost of $600,000.00 (plus HST); a net project cost of $610,560.00 (net of HST rebate). In order to meet Kubota Canada Ltd.'s schedule, staff needed to retain the project management and engineering services to not only complete the time sensitive environmental studies, but also fully understand the work involved in getting the Kubota site ready for development. The original scope of work did not include the broader engineering work required for the entire. phase one employment lands corridor, specifically road works for Highway 7 and Sideline 24. Furthermore, the original project scope of work could not quantify all of the required engineering services necessary for the entire block. To this end, SKA has identified several additional environmental and engineering tasks that would be necessary to support not only Kubota's development, but also the other development projects that have been committed. 42 CAO 02-19 Subject: Additional Cost of Municipal Services Design for the Pickering Innovation Corridor Seaton Community January 28, 2019 Page 2 Financial Implications: 1. Original Proposal Amount Original Proposal Amount Scope of work — Engineering Services $590,000.00 HST (13%) . 76,700.00 Total $666,700.00 2. Estimated Project Costing Summary Original Proposal Amount Additional change in scope of work Additional engineering design Additional surveying services Geotechnical services Archeological services Geomorphology services Electrical engineering services Landscape architecture services Cost allocation consulting services Total additional change in scope of work Subtotal — Revised Gross Project Cost HST (13%) Total Revised Gross Project Cost HST rebate (11.24%) Total Net Project Cost $590,000.00 50,000.00 30,000.00 80,000.00 15,000.00 15,000.00 40,000.00 20,000.00 20,000.00 $270,000.00 $860,000.00 111,800.00 $971,800.00 (96,664.00) $875,136.00 The above costs are for design only. The 2019 Capital Budget will include funding ($11.0 million) to undertake the construction of the municipal services to the landowners' site. The City plans to enter into cost sharing agreements with the various benefiting landowners to offset these costs where applicable. Discussion: In April 2018, the City announced four major development projects for the Pickering Innovation Corridor: Kubota Canada Ltd., the Behar Group, Red Crest and Best Homes Canada. All four developments will be situated on the north side of Highway 407, between Sideline 26 (future Whites Road) and Sideline 22 (future Peter Matthews Boulevard). Kubota Canada Ltd. plans to construct a 500,000 square foot industrial building, along with 65,000 square feet of office space for its Canadian Headquarters. Its project team has met with City officials and has outlined a very aggressive timeline to construct and relocate its operations to 43 CAO 02-19 January 28, 2019 Subject: Additional Cost of Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 3 Pickering. City staff have also met with the three other investors to understand their development plans and to coordinate the appropriate project timelines. In order to accommodate the project timelines for Kubota Canada Ltd. and the other users on the north side of Highway 407, the City initiated the appropriate environmental and engineering work required by the City; Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, Toronto and Region Conservation Authority and Infrastructure Ontario. On May 14, 2018, City Council approved the hiring of SKA, through the endorsement of Report CAO 04-18 (Attachment #1) to undertake the necessary environmental and engineering work required to get Kubota's site `shovel ready' for development. Since May 2018, the SKA team has been working closely with City staff, various levels of government, and outside agencies to expedite the necessary work that needs to be. completed for Kubota Canada Ltd. Due to the high level of work involved that impacts not only the Kubota lands, but also the future development sites adjacent to Kubota property, SKA met with City officials to discuss the need to increase the scope of services, allowing them to meet the various requirements and deadlines with all parties involved. Detailed Engineering Design: The change of scope now includes all of the required municipal services, including road improvements to Highway 7 and Sideline 24. Surveying Services: Within the additional engineering work involved with Highway 7 and the lands east of Kubota, there will now be a new set of legal and topographical assignments required for this project. Geotechnical and Archeological Services: Since the scope of work for engineering design has been confirmed, geotechnical services will now be required. Geomorphology Services: Now that the design work has been completed for the Kubota Drive culvert, and the watermain and sewer crossings of the Natural Heritage System, the consulting team needs to complete the necessary geomorphology work for the Corridor. Electrical Engineering Services: This will include hydro pole relocations on Highway No. 7, Sideline 24, the design work for the signalized intersection of Highway 7 and Sideline 24, and the necessary street lighting on Highway No. 7, Sideline 24, and Kubota Drive. 44 CAO 02-19 January 28, 2019 Subject: Additional Costs of Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 4 Landscape Architecture Services: This is now being added to the scope of work and includes the detailed landscape architectural design of the storm water management pond and street trees on Kubota Drive. Cost Allocation Services: In order to determine the cost allocation of various services to each' development ready parcel, it is recommended that SKA select the most appropriate method to identify and calculate the cost allocation amounts in order for the City to recover costs. To this end, SKA submitted a proposal dated December 3, 2018 (Attachment #2) outlining the scope changes and the additional fees of $270,000.00 (plus HST) required to address them. City Staff recommends acceptance of the additional fee proposal from SKA for the change in scope of services for the design of municipal services in the Pickering Innovation Corridor in the amount of $270,000.00 (plus HST) and recommends that a total revised budget of $860,000.00 (plus HST) be approved. Attachments: 1. Report CAO 04-18 2. Sabourin Kimble & Associates Ltd. Proposal dated December 3, 2018 45 CAO 02-19 January 28, 2019 Subject: Additional Cost of Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 5 Prepared By: Approved/Endorsed By: Fiaz, Jadoon Manager, Economic Development & Strategic Projects FJ:mjh ctit4tA4/-4, /./ 9., Richard Holborn, P.Eng. Director, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng.. Chief Administrative Officer kut. 2.191°( 46 DICKERING ATTACHMENT . TO REPORT a Report to Council Report Number: CAO 04-18 Date: May 14, 2018 From: Tony Prevedel Chief Adrninistrative Officer Subject: Municipal Services Design for the Pickering innovation Corridor - Seaton Community - File: A-1440 Recommendation 1. That Council approve the hiring of Sabourin, Kimble & Associates Ltd. to provide project management services and undertake the necessary studies and design work associated with the provision of municipal services for the Kubota Canada Ltd. site and other lands within the Pickering innovation Corridor, in accordance with Purchasing Policy 10.03 (c) as the assignment is above $50,000; That an upset limit of $600,000 plus HST be provided to finalize an agreement with Sabourin; Kimble &Associates Ltd. in order to meet Kubota Canada Ltd,'s required schedule; 3. That the total gross project cost of $600,000 plus HST be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost from capital account 5203.1802.6265; 5. That City staff be authorized to commence negotiations in order to finalize an agreement with Sabourin, Kimble & Associates Ltd. in a form satisfactory to the Chief Administrative Officer; 6. That staff be authorized to enter into an agreement with Kubota Canada Ltd. and other benefitting end users to recover the above noted project costs; and 7. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. • Executive Summary: The City has recently purchased approximately 28 acres of land within the Pickering Innovation Corridor and is in the process of acquiring an additional 22 acres. The City will be selling this land to Kubota Canada Ltd. The subject lands will require servicing to be extended from the terminus point of the municipal services (sanitary sewer and water) that will be provided by the Seaton Landowners. Group, to the site. in order to meet Kubota Canada Ltd.'s schedule,. staff need to initiate this work immediately and begin the necessary.studies and design to bring the services to the subject lands. 83 47 CAO 04-18 May 14, 2018 Subject: Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 2 Sabourin, Kimble &Associates Ltd. has extensive experience and in-depth knowledge with the complexity of servicing, required studies and approvals in the Seaton Community. It is a diversified company that can provide the project management and design services for this assignment, in a timely manner, due to its familiarity with provincial and regulatory requirements of the Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, Toronto & Region Conservation Authority, and Infrastructure Ontario that are applicable to this assignment. It is imperative that the City proceed with this assignment, as the environmental field work is seasonal and needs to commence immediately. In accordance with Purchasing Policy 10.03 (c) where the professional service assignment is expected to be above $50,000.00 and the initiating Director intends to acquire the services without going through a competitive process, Council approval is required to engage a firm for a professional services assignment. Financial implications: in early April 2018, the City purchased 28 acres from. Infrastructure Ontario (the Province) for the amount of $3,327,419. The purchase and sale agreement includes a clause whereby the City would now become a full member of the Seaton. Landowner Group. and would have to fund its share of development costs based on its ownership percentage; The City as a Seaton landowner has received its first cash call in the amount of $36,576 and there may be additional cash calls. When the City sells its land to Kubota Canada Ltd., all of these land associated costs plus legal fees will be added to the purchase price of -the land. Recommendation 2 is seeking Council approval to hire a consulting firm to assist the City in designing the water and sanitary services from the border. of the Pickering innovation Corridor lands to the Kubota Canada Ltd. site at an estimated cost of $600,000 plus HST. This is phase 1 of the project's cost. Phase 2 expenditureswill be based on construction costs related to bringing water and 'sanitary services from the Pickering Innovation Corridor border to Kubota Canada Ltd. with a preliminary estimated. cost of approximately $4.0 million plus HST. After the project has been designed and tendered, staff will be bringing a report to Council for the awarding of the construction costs. The 2018 capital budget for'the- Pickering innovation Corridor land cost is $6.0 million and the capital project description includes "development servicing costs" (Capital Budget Book binder, page 132) and therefore this project falls within the Council approved project's scope. The development servicing costs will be recovered from future landowners who are benefiting from these services. Kubota Canada Ltd. will reimburse the City forits share of these services Oils an administrative fee that will also be charged to reflect the City's "cost of money" and staff time. The Kubota Canada Ltd. project represents a large up front financial investment for the City. However, when measuring andfor evaluating the project risks, Council should also take into consideration the direct and indirect economic benefits. A very preliminary estimate of the City's share of the property taxes is approximately $300,000 per year (the final design of the buildings will determine the project's. assessment value). The Region of Durham will benefit from this project by receiving an estimated $550,000 in property taxes with, limited staff effort or financial risk. This 84 48 CAO 04-18 May 14, 2018 Subject: Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 3 project and corresponding employment will be a catalyst for the development of the rest of the corridor lands that in -turn will lead to additional non-residential property tax revenues. Discussion: in April of 2018, the City announced 4 major development projects for the Pickering.lnnovation Corridor: Kubota Canada Ltd., the Behar Group, Red Crest and Best Hornes Canada. All 4 developments will be situated on the north side of Highway 407, between Sideline 26 (future Whites Road) and Sideline 22 (future -Peter Matthews Boulevard). Kubota Canada Ltd. plans to construct a 500,000 square foot industrial building,along with 65,000 square feet of office space for its Canadian Headquarters. Its project team has met with City officials and has outlined a very aggressive•timefine to construct and relocate its operations to Pickering. City staff have also.met with the three other investors to understand their development plans and to coordinate the appropriate project timelines. in order to accommodate the project timelines for Kubota Canada Ltd. and the other users on the north side of Highway 407, the City plans to initiate the appropriate environmental work required by the City, Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, Toronto & Region Conservation Authority, and Infrastructure Ontario, as well as, the design and construction work required to bring the water and sanitary services to the individual lot lines for each user. The Employment Lands within the Seaton Community, known as the Pickering Innovation. Corridor, have been identified as a priority for servicing in the Seaton Phase 1 Regional Infrastructure Front Ending Agreement. Construction contracts to provide these services have been tendered and executed and trunk services (water and sanitary sewer) construction has commenced with anticipated completion by the end of 2018. • Services to the Employment Lands will be located on the northeast quadrant of the Whites Road/Highway 407 interchange, From that location, local sanitary sewer and water services will need to be designed and constructed eastward toward Sideline 24 in order to provide services to the Kubota site and other lands within the Pickering Innovation.Corridor. Sabourin, Kimble & Associates Ltd. has extensive experience and in-depth knowledge with the complexity of servicing, required studies and approvals in the Seaton Community. It is a diversified company that can provide the project management and design services for this assignment, in a timely manner, due to its familiarity with provincial and regulatory requirements of the Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, • Toronto & Region Conservation Authority, and Infrastructure Ontario that are applicable to this assignment. it is imperative that the City proceed with this assignment, as the environmental field work is seasonal and needs to commence immediately. Staff are working with Sabourin, Kimble & Associates Ltd. to receive a detailed proposal outlining the full scope of work (environmental, geotechnical, transportation, archeological, municipal servicing) and the associated fee. As time is of the essence, staff are recommending that an upset limit of $600,000 plus HST be approved by Council for this assignment. 85 49 ct, zS CAO 04-18 Subject: Municipal Services Design for the • Pickering Innovation Corridor Seaton Community May 14, 2018 Page 4 Prepare, 1 By: A ,/ ra Fiaz Jadoon Manager, Economic Development & Strategic Projects Richard Holborn, P.Eng. Dir-ctor, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer TP:jh Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer •86 50 ATTACHMENT # -Z TO REPORT # i 90 SABOURIN KIMBLE & ASSOCIATES LTD. CONSULTING ENGINEERS December 3, 2018. FILE: 18:400:D#3087 City of Pickering One the Esplanade Pickering, Ontario L1V 6K7 Attention: Mr. Fiaz Jadoon Manager, Economic Development & Strategic Projects Dear Mr. Jadoon; SUBJECT: CHANGE IN SCOPE OF SERVICES PURCHASE ORDER 180344 110 Old Kingston Road Ajax, Ontario LIT 2Z9 Phone: (905) 426-9451 Further to our meeting of November 29, 2018, we are pleased to forward the following summary of the change in service scope to the above -referenced Purchase Order in order to bring the Kubota project to a successful completion: 1. Project Management: Original Budget $240,000 While It is difficult to forecast the volume of project management services throughout 2019, at the existing rate, there are sufficient remaining fees to provide project management services through June or July at the existing rate of expenditures. However, given the project management services are more heavily front -ended and the fact that the external services and Kubota building should be commencing construction by that stage, we feel there is sufficient budget to carry out project management services through to the end of 2019. However, should the budget deplete itself prior to this date, and/or the project carry on beyond 2019, this aspect of the budget can be revisited. 2. Detailed Engineering Design: Original Budget $160,000 The original budget was derived using 4,00% of an estimated cost of works of $4,000,000, for the preparation of an updated FSR (1.00%) and detailed engineering design of the.external services (3.00%). As detailed in our, proposal of May 9, 2018, this was to include external municipal services and Kubota Drive and it was further noted that the exact scope of all of the required municipal services had not yet been fully identified. Since that time, the road improvements to Highway No .7 and Sideline. 24 have been added to the scope. As such, the current cost estimate of municipal services and roads (excluding the possible interim water storage requirements, which can likely be a design/build if required) is approximately $6,000,000. However, we. have also discussed the prospect for preparing only an abbreviated FSR update, since the detailed design is proceeding so rapidly. As such, we estimate that we 51 may only need 0.50% of the cost of works for this component of the assignment, provided that the City can support the abbreviated FSR approach. Revised Budget: 3.50% of $6,000,000 = $210,000 3. Environmental Consulting Services: Original Budget $40,000 No increase in this budget is anticipated at this time. 4. Transportation Consulting Services: Original Budget $75,000 No increase in this budget is anticipated at this time. 5. EA Consulting Services: Original Budget $25,000 No increase in this budget is anticipated at this time. 6. Surveying Services: Original Budget $50,000 As you are aware, we elected to add several additional services to the scope of surveying assignment (both legal and topographical) pertaining to the lands east of Kubota and in conjunction with the lands in between Sidelines 24 and 26. As such, we anticipate an increase in budget of $30,000. 7. Geotechnical Consulting Services: Original Budget $0 This scope of services has recently been added to the projects scope. These services could not previously be determined as the availability of existing geotechnical information was unknown, as was the full scope of engineering design, thus geotechnical investigations. The budget to carry out the required Phase 1 ESAs and geotechnical investigations is $80,000. 8. Archeological Consulting Services: Original Budget $0 This scope of services has recently been added to the project's scope. These services could not previously be determined as the scope was unknown. The budget to carry out the required archeological assessments is $15,000. 9. Geomorphology Consulting Services: Original Budget $0 This scope of services has recently been added to the project's scope for the sewer and watermain crossing of the NHS, and for the design of the Kubota Drive culvert. The budget to carry out the required geomorphology assessments is $15,000. 52 10. Electrical Consulting Engineering: Original Budget $0 This scope will be required to be added to the project's scope: This will include • coordination of the hydro pole relocations on Highway No.7 and Sideline 24, the design of the intersection signalizations of Highway 7/Sideline 24, and Sideline 24/Kubota Drive, and the design of all necessary street lighting on Highway No.7, Sideline 24 and Kubota Drive. The budget to carry out the required electrical consulting engineering is $40,000. 11. Landscape Architecture: Original Budget $0 This scope will be required to be added to the project's scope. This will include the detailed landscape architectural design of the Stormwater Management pond .and the street trees on Kubota Drive. The budget to carry out the required landscape architecture design work is $20,000. 12. Cost Sharing Consulting Services: Original Budget $0 This scope will be required to be added to the project's 'scope. While standard cost estimating was included in the project management services and all accompanying disciplines, the cost sharing analyses were not. The budget to carry out the required cost sharing consulting services can be a very difficult one to estimate, however, we suggest a budget of $20,000 would be appropriate, unless the calculations and negotiations become protracted. SUMMARY: To summarize all of the above -detailed scopes and budgets, we provide the following table: Consulting Service Original Budget Proposed Updated Budget . Budget Increase Project. Management $240,000 $240,000 $0 Municipal Engineering Design 160,000 210,000 50,000 Environmental Consulting 40,000 40,000 0 Transportation Consulting 75,000 75,000 0 EA Consulting 25,000 25,000 0 Surveying Services 50,000 80,000 30,000 Sub -Total Original Purchase Order $590,000 $670,000. $80,000 Geotechhical Consulting $0 $80,000 $80,000 Archeological Consulting 0 15,000 15,000 Geomorphology Consulting 0 15,000 15,000 Electrical Consulting 0 40,000 40,000 Landscape Architecture 0 20,000 20,000 Cost Sharing Consulting 0 20,000 20,000 Sub -Total Additional Services $0 $190,000 $190,000 Grand Totals _ $590,000 • $860,000 $270,000 53 We also suggest that the City include a contingency allowance for any other unknowns that may arise in the coming months. In closing, we trust you will find this material complete and in order. However, if you have any questions, comments or further requirements, please contact the undersigned. Yours very truly, SABOURIN KIMBLE & ASSOCIATES LTD. Richard T. Sabourin, P. Eng. RTS/jm cc: City of Pickering — Mr. Richard Holborn, P. Eng. Municipal Engineering Solutions — Mr. John Bourrie, P. Eng. 54 qty DICKERING Report to Council Report Number: CAO 03-19 Date: January 28, 2019 From: Tony Prevedel Chief Administrative Officer Subject: Contract Agreement - Creative Class Group — Speaking and Content Engagement Agreement - File: A-1440 Recommendation: 1. That Council provide 2019 pre -budget approval in the amount of $60,000 plus HST (account 2121.2394.0000), to cover the event costs for 'Your City. Your Business' including speaking fees, and that staff be directed to seek sponsorship funding to offset these costs; 2. That the Mayor and City Clerk be authorized to execute the contract agreement with Creative Class Group set out in Attachment 1 of this report, subject to minor revisions as may be required by the Chief Administrative Officer, and the Director, Corporate Services & City Solicitor; 3. That a copy of the report be forwarded to the Region of Durham, Region of York, City of Markham, Infrastructure Ontario, and the Ministry of Economic Development, Job Creation and Trade;' and 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Executive Summary: The City of Pickering's Economic Development Office held its very first annual 'Your City. Your Business' lunch event in May 2018. Over 120 individuals attendedthe event which included entertainment and 2 presenters. This year's event is tentatively scheduled for April 2019. The focus for this year's event is to highlight and promote the Highway 407 Corridor. In 2018, the City partnered with the Canadian Urban Institute to retain the consulting services of Dr. John Kasarda to develop and study the opportunities of an Aerotropolis model for the Highway 407 Corridor. The study itself will outline future economic development opportunities in Pickering and surrounding regions/municipalities. Assisting Dr. Kasarda will be Dr. Florida who is a world leader urbanist and specialist on global trends, economics, and municipal competitiveness. Both Dr. Florida and Dr. Kasarda have been recognized globally for their work surrounding the economics of how cities can attract sustainable investment and jobs. The City would like this year's event to be a major catalyst for the Highway 407 Corridor: To achieve this goal, the City would like to hire Dr. Florida for this event and Recommendation 2 55 CAO 03-19 January 28, 2019 Subject: Contract Agreement Creative Class Group — Speaking and Content Engagement Agreement Page 2 seeks Council approval to execute the contract. Dr. Kasarda's services are covered through the City's partnership with the Canadian Urban Institute. Financial Implications: The City of Pickering will be responsible to provide a -deposit and fund the speaking engagement fee of $60,000 for Dr. Richard Florida. Staff plan to approach leading businesses in the Pickering area to help offset the City's costs. The goal is to have the speaking fees covered. At this current time, staff have approached several businesses and the response has been positive. There will be no additional fees incurred by the City for Dr. John Kasarda, as his participation in this event will be covered through his, contractual agreement with Canadian Urban Institute. Discussion: As reported in 2018, staff are actively pursuing the relocation of up to 5 multinational companies to the Highway407 Corridor, which could result in the creation of up to 2,000 jobs. Such projects will generate additional taxation revenues for the City and Region. Through discussions with representatives of the businesses interested in relocating to the Innovation Corridor, City staff have been questioned on the timing of when a decision will be made on the construction of an airport in Pickering. Businesses interested in relocating and/or expanding to the Innovation Corridor have stated that a decision by the Federal Government to move forward with an airport in Pickering would significantly expedite their decision making process, and would make the Highway 407 Corridor an ideal location for their respected businesses. The lack of an economic strategic plan for the Highway 407 Corridor will impact the future ability for Pickering to attract well -paying jobs and businesses. The CAO and Senior Management Team priority during this term of council is to start the shift of the property tax base from residential to commercial and industrial. The Highway 407 Corridor represents a great opportunity to start the transition. For the past six months the City has been working with Canadian Urban Institute and Dr. John Kasarda on an economic development study for the Highway 407 Corridor. As part of the study, Dr. Kasarda will examine the Aerotropolis model for these lands. Aerotropolis is the concept of a City or sub -region in which infrastructure, land use and economy are centered on transportation systems, including an airport. Council supported the development of a strategic road map for the Highway 407 Corridor as it is the last economic opportunity for the City to attract businesses and well -paying jobs. With completion of the road map anticipated for the end of the first quarter, 2019, staff have decided to promote the theme of this year's 'Your City. Your Business' lunch event to focus on the basis of the work that Dr. Kasarda has completed for the Highway 407 Corridor. In discussions with Dr. Kasarda about the social and economic impacts of the Highway 407 Corridor for not only Pickering and Durham Region, but the Greater Toronto Area, it was suggested to retain the speaking engagement services of Dr. Richard Florida. Dr. Florida is a renowned urbanist and is the world's most sought after speaker on global trends, economics, prosperity, competitiveness, and growth. 56 CAO 03-19 January 28, 2019 Subject: Contract Agreement Creative Class Group —. Speaking and Content Engagement Agreement Page 3 With the correlation between the Aerotropolis study Dr. Kasarda is currently completing, and the research work undertaken by Dr. Florida for regions and cities around the world, City staff feel confident that having both experts present and speak at the 'Your City. Your Business' event will give the City of Pickering a significant profile. Having two world renowned keynote speakers will attract a Targe audience of listeners who are keen on hearing about the future of Pickering's. prosperous economic future. Staff will be working with all parties involved to promote and market this event across the Province. As part of the agreement with Creative Class Group, City staff will also be given the opportunity to consult with Dr. Florida prior to the event, and produce a communications piece that can be published by the City. Due to the high profile of both keynote speakers and the topic of discussion, City staff are confident that the cost incurred for the event will be offset through sponsorship and event ticketing, Attachment: 1. CCG - Speaking & Content Engagement Prepared By: Fiaz Jadoon, Ec.D., CEcD, MPM Manager, Economic Development & Strategic Projects TP:fj Recommended for the consideration of Pickering City,i ouncii Tony Prevedel, P.Eng. Chief Administrative Officer 0,14. 2.21 zorf 57 Approved/Endorsed By: Stan Karwowski, CPA, MBA Director, Finance & Treasurer ATTACHMENT # 1 TO REPORT # 0 3 ri creative class group Our appearances have generated excitement and intense discussion around the world. The speaking fee funds the Creative Class Group (CCG) a global think tank, comprised of researchers, academics and strategists who offer companies, associations, and regions access to leading-edge knowledge, trends, consulting, education and professional development. We look forward to contributing to your successful event! SPEAKING, CONSULTING & CONTENT ENGAGEMENT AGREEMENT This Speaking Engagement Agreement (this "Agreement") is made January 9, 2018 by and between The Creative Class Group, LLC ("CCG"), whose address is 1445 16th Street, Suite 302, Miami Beach, FL 33139 and: The Corporation of the City of Pickering (the "Client") One the Esplanade, Pickering, ON L1V 6K7 Attention: Fiaz Jadoon Ec.D. ,CEcD, MPM fjadoon@pickering.ca Manager, Economic Development & Strategic Projects Office of the CAO TERMS AND CONDITIONS SPEAKING FEE and COSTS: Client shall pay CCG a speaking fee of $ 60,000 CAD for speaking engagement. Client shall also be responsible for all items mentioned in the rider including: 1) at least 90 day advance booking and payment for hotel accommodation named by CCG; 2) at least 90 day advance payment for air travel for two between locations stipulated by CCG; 3) ground transportation to and from airport to all destinations by designated car service; and 4) incidentals, such as meals. Plus HST, as applicable. TRAVEL ARRANGEMENTS: A representative of CCG will coordinate travel directly with CCG's travel agent and will provide itinerary information and contact information to the Client as it becomes available. Client must make payment arrangements directly with CCG's travel agent, at least 90 days in advance of the event. Due to the numerous issues that may arise during travel, under no circumstances will outside agencies will be used. No exceptions. SPEECH DATE & TIME: Thursday, April 18, 2019 SPEAKING LOCATION: Pickering, ON SPEECH SCOPE and FORMAT: Two 45-60 minute keynote presentations -followed directly by a 15 minute q & a with City Magazine -followed directly by a 30 minute book signing (optional) PLUS 2 hour consulting session (date and time to be agreed upon in advance) with City of Pickering officials to discuss the speaker's work on the study his team has completed on economic impacts airports bring for surrounding regions (Toronto Star article), and seek advice as to what other elements can be incorporated into the work program leading up to the April speaking event. -hospitality and hosting of session to be covered by Client Additional dinners, receptions, presentations, lunches, conference calls, tours and meetings not outlined above may be arranged in advance (additional fees may apply). CONFIDENTIALITY: The parties agree to take p11 necessary precautions to maintain the confidentiality of the terms and conditions contained herein. The parties acknowledge that this Agreement and any information or documents that are provided hereunder may be released pursuant to the provisions of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended. This acknowledgement shall not be construed as a waiver of any right to object to the release of this Agreement or of any information or documents. 58 MERCHANDISE SALES: The Client may facilitate book and media sales prior to or after the speaking event. The Client shall make available five items: The Great Reset, Who's Your City? The Flight of the Creative Class, The Rise of the Creative Class (tROCC), Cities and the Creative Class, tROCC audio, tROCC tour DVD and CD. Bulk copies of books and media can be obtained by calling Roy or Meg at 1 -800 -CEO -READ x 205 or 206 or via email meq(cia800ceoread.com (CEO Read can ship internationally, via email or international number 001 414 274 6406 ext. 206), via Amazon.com or by contacting your local bookstore. EVENT PROMOTIONS: All Client advertisements and publicity, whether for print, broadcast, on-line or otherwise, shall be subject to CCG's review and approval. Photographs, FAQ's and biography are online at www.creativeclass.orq. Client agrees to cooperate with CCG in promoting the speaking event through local media coverage. RECORDING: Recording of the speaking event is permitted for archival purposes and excerpts to be used on Client website (subject to CCG review). TECHNICAL REQUIREMENTS: Client shall provide an unobstructed raised stage —riser, a wireless lavaliere microphone, and a glass of water. Upbeat music upon entry and exit is encouraged. Be Creative! FORCE MAJEURE: Notwithstanding the terms of this Agreement, in the event that the performance of any obligation under this Agreement by any party is preventeddue to acts of God or any other cause beyond the reasonable control of a party, such party shall not be responsible to the other party for failure or delay in performance of its obligations under this Agreement. EVENT CANCELLATION: CCG reserves the right to cancel this Agreement at any time in the event of an illness, unforeseen emergency, overriding obligation or professional responsibility of the speaker. CCG and the speaker shall have no liability for expenses or losses resulting from such cancellation except for a refund of the speaking fee provided above and any non -reimbursable amounts the Client has paid for items in the rider, including, but not limited to, hotel, travel, transportation and meal expenses. In the case of a force majeure event or any such cancellation by CCG, the parties shall work together in good faith to schedule an alternative date in 2019 for the speaking event. PAYMENT: Client shall pay CCG by cash or check (payable to: Creative Class Group, 11C, EIN 82-0557190)) as follows: 50% initial deposit due upon execution of this Agreement by both parties • 50% balance due on event date • If deposits are not received within 30 days of due date, event will be considered canceled and CCG will retain deposit of 50% for opportunity cost of holding the dates • Remaining expenses due upon receipt of final invoice Wire transfers are available. All payments made and/or costs incurred by Client are non-refundable, except in cases noted in the aforementioned paragraph. In the event that the Client fails to pay any amount due under this Agreement, and the account is referred to an attorney for collection, Client shall be responsible for interest on the unpaid balance at the rate of 13% per annum from the due date thereof, and for payment of CCG's collection costs and attorneys fees incurred. Also, any payments over 90 days past due will incur 13% interest. MISCELLANEOUS: Except as otherwise provided herein, neither party may unilaterally assign or terminate this Agreement. This Agreement contains all of the terms and conditions with respect to the agreement among the parties. This Agreement shall be construed and enforced in accordance with, and the rights of . the parties shall be governed by, the laws of the Province of Ontario and .the laws of Canada applicable therein and the parties hereto irrevocably attorn to the exclusive jurisdiction of the courts of the Province of Ontario in the event of a dispute hereunder. IN WITNESS WHEREOF and intending to be legally bound hereby, the authorized parties hereto have executed this Agreement as of the day and year first above written. Creative Class Group, LLC R. Florida: Date: 59 Client: The Corporation of the City of Pickering By: Date: DICKERING By-laws January 28, 2019 7673/19 Being a by-law to stop -up and close Part of Lot 25 and Part of the Road Allowance between Lots 24 and 25, Concession 3, Pickering, designated as Part 2, 40R-29947 as a public highway. (By-law attached) 7674/19 Being a by-law to limit the gross vehicle weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended. [Refer to Executive Agenda pages 8-10] 7675/19 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 18, Range 3, Now Parts 1 to 7, Plan 40R-7994 (A 05/18). [Refer to Planning & Development Agenda pages 22-31] 7676/19 Being a by-law to amend Schedule A of By-law.7362/14 appointing Inspectors. (By-law attached) 60 Clm 6{ P1CKERJ NG Memo To: Debbie Shields City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, Engineering Services Subject: Stop -Up and Close Temporary Road - Part 2, 40R-29947 (Dormer Avenue) File: SP -2009-13 (Phase 3) — Mattamy (Seaton) Limited November 15, 2018 In 2017, Mattamy (Seaton) Limited entered into a Subdivision Agreement with the City. A condition of the Subdivision Agreement included the conveyance of an easement over Part 2, 40R-29947 to the City for temporary road purposes. In 2018, By-law 7614/18 was passed establishing Part 2, 40R-29947 as public highway (Dormer Avenue). As Plan 40M-2632 has now been registered providing legal access to Burkholder Drive, Part 2, 40R-29947 is no longer required by the City for temporary road purposes. In October 2018, the City granted a release of easement as against Part 2, 40R-29947,. and accordingly, Part 2, 40R-29947 must be stopped -up and closed as a public highway. As the appropriate Notice respecting the stopping -up and closing of Part 2, 40R-29947 has been given, it is now appropriate for Council to enact the attached by-law formally stopping -up and closing Part 2, 40R-29947 as a public highway. The attached by-law is for consideration of City Council at its meeting scheduled for January 28, 2019. PB:ct Attachments Location Map Draft By-law 61 The Corporation of the City of Pickering By-law No. /18 Being a by-law to stop -up and close Part of Lot 25 and Part of the Road Allowance between Lots 24 and 25, Concession 3, Pickering, designated as Part 2, 40R- 29947 as a public highway. Whereas, The Corporation of the City of Pickering was granted an easement over Part of Lot 25 and Part of the Road Allowance between Lots 24 and 25, Concession 3, Pickering, designated as Part 2, 40R-29947 for temporary road purposes; Whereas The Corporation of the City of Pickering passed By-law 7614/18 establishing Part 2, 40R-29947 as a public highway (Dormer Avenue); Whereas Part 2, 40R-29947 is no longer required as a public highway; and Whereas pursuant to the Municipal Act, the Council of The Corporation of the City of Pickering may pass by-laws to stop -up and close public highways, or parts thereof, Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: That Part of Lot 25 and Part of the Road Allowance between Lots 24 and 25, Concession 3, Pickering, designated as Part 2, 40R-29947 is hereby stopped -up and closed; and 2. That the Mayor and City Clerk are hereby authorized to execute the necessary documents authorized by the Director, Corporate Services & City Solicitor to effect the stopping -up and closing of the road referred to above. By-law passed this 28th day of January, 2019. 62 David Ryan, Mayor Susan Cassel, City Clerk Sapphire Drive 1$VIIIIIIIIIIPt,i!rnuIIIuIIuIIII.%i =...:afr��114144+�*00 f:4f Taunton Road d Dormer Avenue 0 Belcourt Street 2 m 0 0 co 1) at --OaI PICKERING City Development Department Location Map Mattamy - Dormer Avenue Property Description: Part 2, Plan 40R-29947; PIN 26383-0635 Date: Nov. 14, 2018 Blhe Corpwaeon et the W Cof Nattering Pro duvet( (In pent under Itunse kom:el Clued ns pndee, Oreane MF'avy of llaturat Resents. rights re atrred,p tier Maytag the Oueamin RIIIN of Canada, ()apartment of Itataal Resources. Al rete married.; Teranet EMerphsee Inc a rot lb suppinrsall debt. rex erred.;OIJw Ipal Prop erty Assessment Ceraetetlan eM is suppters allriahts mimed: SCALE: 1:2,000 .18 NOT A PLAN OF SURVEY. 63 •.(44.• PICKER1 NG Memo To: Susan Cassel City Clerk From: Kyle Bentley Director, City Development & CBO Copy: Not Applicable Subject: Amend Schedule A of By-law 7362/14 appointing Inspectors File: L-2000-021 January 21, 2019 As a result of staff changes within the Building Services Section, and pursuant to the Building Code Act, please be advised that it will be necessary to amend Schedule A of By-law 7362/14 as attached hereto. The new schedule will reflect the following housekeeping changes: • Please find an attached Schedule A updated noting aII of the appointed Building Inspectors If you have any questions, please contact me at extension 2070. 7///(/c-14 KB:Id Attachment Schedule A — Appointments 64 The Corporation of the City of Pickering By-law No. 7676/19 Being a Bylaw to amend Schedule A of By-law 7362/14 appointing Inspectors Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7362/14, Council appointed a Chief 13uilding.Official and such Inspectors as are necessaryfor the enforcement of the Act within the City of Pickering; Whereas, as a result of recent staff changes, the By-law to appoint these individuals must be amended to reflect the addition of new Inspectors; Now therefore the Council. of The Corporation of the City of Pickering hereby enacts as follows: Schedule A of By-law 7362/14, as amended, is hereby deleted and replaced with. Schedule A attached hereto. By-law passed this 28th day of January 2019. David Ryan, Mayor Susan Cassel, City Clerk 65 Schedule A Appointments .Item Column Column 1. • • Chief Building Official Kyle Bentley 2. Deputy Chief Building Official/Inspector Carl Kolbe 3. Inspector Steven Amaral 4. Inspector Jeremy Bender 5. Inspector Joseph Domanski 6. Inspector David Escudero 7. Inspector Adam Fowler 8. Inspector Rochelle Gravel 9. Inspector Steven Heidebrecht 10. • Inspector Anthony Nunes 11. Inspector. Steven Smythe 12. Inspector David Stawowczyk 13. Inspector Ardalan Tanha - _ 14. Inspector Robert Watson 15. Inspector Andy Westcott 66