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Home My WebLink AboutFIN 23-18Gty „0' DICKERING Report to Council Report Number: FIN 23-18 Date: December 10, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: 2019 Interim Spending Authority Recommendation: 1. That the 2019 Interim Operating Expenditures be approved at 50 per cent of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2019 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2019 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Current Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first 6 Report FIN 23-18 December 10, 2018 Subject: 2019 Interim Spending Authority Page 2 months of 2019 or when Council approves the 2019 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than 6 months of the annual budget due to the seasonal nature of this cost centre and past spending patterns. This has been reflected in Attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last few years. The 50 per cent interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, 50 per cent of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2019 Capital Budget will require specific approval by Council. In September 2018, the new Fire Station and Headquarters Re -design Consulting Fees project has been identified as a pre -2019 Capital Budget project. Request for specific approval for a net project cost of $445,000 will be forwarded to Council Meeting of December 10, 2018. Report to Council FIR 03- 18 provides further background information on this pre -2019 Capital Budget project. Attachments: 2019 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Caryn Kong, CPA, CGA Senior Financial Analyst — Capital & Debt Management Approved/Endorsed By: Stan Karwowski, CPA, CMA, MBA Director, Finance & Treasurer Report FIN 23-18 December 10, 2018 Subject: 2019 Interim Spending Authority Page 3 Recommended for the consideration of Pickering Cit Council Tony Prevedel, PEng. Chief Administrative Officer City of Pickering 2019 Interim Current Operation Appropriations Cost Centres 2121 Office of the CAO - Admin. 2129 Customer Care Centre 2621 Economic Development & Marketing 2139 Human Resources 2141 Health & Safety 2610 City Development - Admin. 2611 Planning & Design 2612 Building Services 2620 Strategic Initiatives & Sustainability 2630 Committee of Adjustment 2743 Heritage Pickering 2711 Cult. & Rec. Admin. 2124 Civic Centre 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2500 Operations - Admin. 2132 Property Maintenance 2315 Fleet Services 2320 Roads 2718 Parks 2196 Information Technology 2125 Legal Services 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2290 Engineering Services - Admin. 2230 Crossing Guards 2613 Water Resources & Development Ser 2323 Sidewalks 2325 Street Lights 2127 Finance 2133 Supply & Services 2240 Fire Protection 2241 Emergency Operations 2745 Libraries Gen Government -Various Capital -Library Materials Capital -Equipment & Furniture ATTACHMENT #{ 1 T 2018 Approved Budget 641,677 576,069 916,433 785,460 167,560 680,621 3,166,058 1,863,721 741,060 9,674 14,725 2,569,195 781,217 546,104 2,388,704 370,565 1,416,272 947,269 3,278,699 1,006,972 989,612 1,014,265 944,660 945,198 1,219,946 6,931,707 4,274,505 1,960,414 781,077 569,288 391,042 527,092 1,088,222 531,822 2,225,178 531,462 1,761,132 435,904 1,146,362 3,432,811 396,322 16,543,512 163,082 5,857,744 36, 072, 321 364,944 0 Total 113,967,679 2019 (Jan. 1- June 30) Interim Appropriations 320,839 288,035 458,217 392,730 83,780 340,311 1,583,029 931,861 370,530 4,837 7,363 1,284,598 390,609 273,052 1,194,352 185,283 708,136 473,635 1,639,350 503,486 494,806 507,133 472,330 472,599 609,973 4,159,024 2,137,253 980,207 390,539 284,644 195,521 263,546 544,111 265,911 1,112,589 265,731 880,566 217,952 573,181 1,716,406 198,161 8,271,756 81,541 2,928,872 17,342,983 182,472 200,000 56,983,840 )Ri #El1.2?