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Home My WebLink AboutOctober 1, 2018 - Specialcdv °6 PICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I, Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski F. Jadoon D. Shields - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Manager, Economic Development & Strategic Projects - City Clerk (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption of Minutes Resolution #484/1.8 Moved by Councillor McLean Seconded by Councillor Cumming In Camera Council Minutes, September 17, 2018 Council Minutes, September 17, 2018 Gtr �f DICKERING Special Council Meeting Minutes. October 1, 2018 7:00 pm Council Chambers Carried (IV) Reports - New and Unfinished Business 1. Director, Community Services, Report CS 21-18 Additional Architectural, Engineering and Landscape Design Services For the Pickering Recreation Complex Renovations Resolution #485/18 Moved by Councillor McLean Seconded by Councillor Pickles 1. That the additional fee proposal as submitted by Barry Bryan Associates in the amount of $79,000.00 plus HST for the change in scope of work for the Pickering Recreation Complex Renovation Design Services be accepted; 2. That the total revised gross project cost of $438,440.00 (HST included) and the total revised net project cost of $394,829.00 (net of HST rebate) beapproved; 3 That the Director, Finance & Treasurer be authorized to finance the revised total net project cost in the amount of $394,829.00 by an additional transfer of $90,567.00 from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Community Services, Report CS 30-18. Quotation No. Q-24-2018 -Advertising in City of Pickering Arenas Resolution #486/18 Moved by Councillor Pickles Seconded by Councillor Butt Carried That Quotation No. Q-24-2018, for advertising in .City of Pickering Arenas, submitted by BoardView.Advertising Inca be accepted, 2 C4 DICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm Council Chambers That the Mayor and City Clerk be authorized to execute the Licence Agreement pursuant to which BoardView Advertising Inc. will be permitted to install and maintain advertising devices in City Arenas, in the form included as Attachment 1, subject to such revisions as are acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Chief Administrative Officer Report CAO 08-18 City Centre Vision: Design and Implementation Strategy The Chief Administrative Officer provideda brief overview of the City. Centre Vision from the initial concept to current refinements which included an additional 26.5. million in the current budget for a proposed new Seniors/Youth Centre:; He noted that the City had been presented with: a unique public/private partnership opportunity to integrate a number of significant projects to create a landmark destination which would transform the downtown core. He stated that the. conceptual plans include a state of the art municipal facility, a walkable residential community, a commercial node, an arts centre and expansion of the Pickering Library. A discussion period ensued with Members inquiring about sponsorship, the size of the arts centre, and whether adequate parking would be accommodated with shared costs. They also questioned opportunities for a range of housing components, noting this would be a significant factor in a downtown core: They also noted the importance of proper traffic flow to avoid gridlock. Resolution #487/18 Moved by Councillor Brenner Seconded by Councillor Butt 1. That staff be directed to commence negotiations with OPB Realty Inc.,. the owner of Pickering Town Centre (PTC), on a joint venture initiative to develop Phase One of the City Centre Vision, which includes a portion of the PTC lands immediately west of Glenanna Road and City of Pickering lands immediately. south of The Esplanade South, as shown in Attachment No. 1; 2. That the above negotiations include the construction of a new Arts Centre by PTC, with lease terms to be mutually agreed upon; cd, PICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm Council Chambers 3. That the above negotiations include the construction of a new Seniors/Youth Centre and a new Central Library adjacent to a public square, on a parcel to be transferred to the City of Pickering; 4. That, as part of the above negotiations, consideration be given to transferring City of Pickering lands south of The Esplanade South to PTC, as part of the City's equity in the entire project; That staff be directed to continue discussions with CAPREIT with respect to the 'adjoining 10 acre parcel immediately south of the Civic Complex, with a view to ensure compatibility of their proposed redevelopment and intensification with the overall City Centre Vision; and 6. That the appropriate City of Pickering officials report back to Council by the first quarter of 2019 with a proposed implementation plan and business case. Carried Unanimously on a Recorded Vote 4. Chief Administrative Officer Report CAO 09-18 Land Acquisition and Disposal - Pickering Innovation Corridor — Seaton - Purchase of 22 acres from Infrastructure Ontario A discussion period ensued with respect to the positive impacts o_ n the residential tax base with the increase in the commercial sector. Resolution #488/18 Moved by Councillor Butt Seconded by Councillor Cumming 1. That Council approve the Agreement of Purchase and Sale dated May 31, 2018 between Ontario Infrastructure and Land Corporation, as vendor, and the City, as purchaser; 2. That Council approve the Agreement of Purchase and Sale dated March 19, 2018 between the City, as vendor, and Kubota Canada Ltd., as purchaser; 3. That Council authorize the Chief Administrative Officer to waive the City sale condition contained in Section 6.04(a) of the Agreement of Purchase and Sale with Ontario Infrastructure and Land Corporation, provided, that the Chief C4 06 DICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm Council Chambers Administrative Officer shall not waive the said condition unless and until Kubota Canada Ltd. has waived all conditions in its Agreement of Purchase and Sale with the City dated March '19, 2018; That, upon waiver of the above -noted conditions, City staff be directed to proceed with completion of both the said Agreements of Purchase and Sale; and That the appropriateCity of, Pickering officials beauthorized to take the necessary actions as indicated in this Report. Carried Director, Engineering Services, Report ENG 21-18 Transfer of Third Concession Road - Road Allowance -Brock Road "(Regional Road #1) to West Limit Resolution #489/18 Moved by Councillor Butt Seconded by Councillor Pickles 1. That the road allowance known as Third Concession Road west of Brock Road (Regional Road #1) being Part of Lot 19, Concession 2, Part of Lots 19 and 20, Concession 3, Part of the Road Allowance between Concessions 2 and 3, and Part of Clearside Court, Plan 40M-1887, designated as Parts 1 to 7, Plan 40R- 30215 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipality of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 6. Director, Corporate Services & City Solicitor, Report IT 01-18 Telecommunications Upgrade Project Resolution #490/18 Moved by Councillor Pickles Seconded by Councillor Butt Carried Cts PICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm Council Chambers That Council approve the hiring of Wipro Solutions Canada Limited as Project Manager for Phases 1 and 2 of the City's Telecommunication Replacement Project in accordance with Purchasing. Policy 10.03(c) as the assignment has a value above $50,000.00 and a competitive process is not being followed, and therefore is subject to additional Council approvals; 2. That the fee submitted by Wipro Solutions Canada Limited in the amount of $20,792.00 (HST included) for Phase 1 and $49,833.00 (HST included) for Phase 2 be accepted; That the total gross project cost of $70,625.00 (HST included) and the total net project cost of $63,600.00 (net of HST rebate) be accepted;, 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $63,600.00 as follows: a) The sum of $63,600.00 as approved in the 2018 Capital Budget — Information Technology to be funded by a transfer from the Capital Equipment Replacement Reserve; 5 That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report: Carried Director, City Development & CBO, Report PLN 26-18 Official Plan Amendment Application OPA 18-003/P Zoning By-law Amendment Application, A 07/18 City Initiated: Kubota Canada Ltd. Lands Part of Lots 23 and 24, Concession 5, now Part 1, 40R-29998 and Part of Part 7, 40R-25010 3560 Highway 7 City of Pickering Resolution #491/18 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Official Plan Amendment Application OPA 18-003/P, initiated by the City of Pickering, to permit controlled outdoor storage that is accessory and incidental to a proposedassembly plant, as a site specific exception, on the future Kubota Canada Ltd. lands and to delete the east -west "Future Collector Road" between c4a6 DICKERING Special Council Meeting Minutes. October 1; 2018 7:00 pm Council Chambers Sideline 24 and the future realigned Sideline 22 as set out in Appendix I to Report PLN 26-18, be approved; That the Draft By-law to adopt Amendment 32 to the Pickering Official. Plan to. permit controlled outdoor storage that is accessory and incidental to a proposed assembly plant, as a site specific exception, on the future Kubota Canada Ltd. • lands and to delete the east-west"Future Collector Road" between Sideline 24 and the future realigned Sideline 22, as set out in Appendix I to Report PLN 26- 18, be enacted by Council; and • That Zoning By-law Amendment Application A 07/18, initiated by the City of Pickering, to permit, as an exception, controlled outdoor storageif accessory and incidental to the principal permitted use (the manufacturing/assembly plant), to permit limited outdoor display of finished equipment and change to the zoning to replace the stormwater management zone with a prestige employment general zone on the future Kubota Canada Ltd: lands, be approved, and the draft zoning by-law contained in Appendix Il to Report PLN 26-18 be enacted by Council. Carried Director, Finance & Treasurer, Report FIN 20-18 Selection of a New Finance and Human Resources Information System Resolution #492/18 Moved by Councillor Butt Seconded by Councillor Ashe 1. That the proposal submitted by Blue IT Group Inc. dated July 27, 2018 in response to RFP -11-2018 regarding the selection of a new finance and human resources information system be accepted in principle, with the final terms and conditions of the contract to be satisfactory to the Chief Administrative Officer and Director, Finance 8, Treasurer; That Council approve the hiring of a project manager (consultant) for a 15 month period commencing on or about November 1, 2018 at a cost not to exceed $160,000.00; That Council authorize the Director, Finance & Treasurer to finance the net project cost by transfers from the following: a) .39.13 per cent from the Development Charges Studies Reserve Fund; DICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm. Council Chambers b) The sum of $1,300,000.00 from the Financial Systems Reserve; c) The residual amount from the Rate Stabilization Reserve; and 4. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto, and take the necessary actions as indicated in this report. Carried (V) By-laws 7658/18, Being a by-law to adopt Amendment 32 to the Official Plan for the City of Pickering (OPA 18-003/P). 7659/18 Being a by-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part of Lot 23 & 24, Concession 5; City of Pickering (A 07/18) Resolution #493/18 Moved by Councillor Brenner Seconded by Councillor McLean That By-law Nos. 7658/18 and 7659/18 be approved. Carried (VI) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, a In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #494/18 Moved by Councillor McLean Seconded by Councillor Cumming • That Council move In Camera in that the matters to be discussed relate to; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; cry 06 DICKERING Special Council Meeting Minutes October 1, 2018 7:00 pm Council Chambers (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried General discussion ensued., Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes], 1. Verbal Update from Director, Chief Administrative Officer Re: Purchase and Sale of Seaton Employment Lands Resolution #495/18 Moved by Councillor Cumming Seconded by Councillor McLean That the recommendation considered at the Closed Meeting of Council regarding the addition of approximately one acre of land to both the City's agreement to buy employment lands from the Province and its agreement to sell that land to Kubota Canda Ltd., as noted in Report CAO 09-18, be approved. Carried (VII) Confirmation. By-law By-law Number #7660/18 Councillor Pickles, seconded by Councillor Cumming moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Special Meeting of Council held on October 1, 2018. (VII) Adjournment Moved by CouncillorMcLean Seconded by Councillor Butt That the meeting be adjourned at 7:45 pm. Carried Carried c4 �d DICKERING Special Council Meeting Minutes October. 1, 2018 7:00 pm Council Chambers Dated this 1st day of Octrober, 2018. Debbie Shields City Clerk 10