HomeMy WebLinkAboutJune 25, 2018cz-e, 6,z
PICKERING
Council Meeting Minutes
June 25, 2018
7:00 pm - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
S. Karwowski
M. Gadzovski
C. Rose
D. Shields
S. Booker
F. Jadoon
A. Syed
L. Roberts
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- Director, Finance & Treasurer
- Division Head, Water Resources & Development Services
- Chief Planner
- City Clerk
- Manager, Capital Projects & Infrastructure
- Manager, Economic Development & Strategic Projects
- Coordinator, Energy Management
- Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes
Resolution #450/18
Moved by Councillor Cumming
Seconded by Councillor Butt
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Council Meeting Minutes
June 25, 2018
7:00 pm -Council Chambers
Council Meeting Minutes, May 14, 2018
Special In Camera Council Meeting, June 18, 2018
In Camera Council Meeting, June 18, 2018
Executive. Committee Minutes, June 18, 2018
Planning & Development Committee Minutes, June 18, 2018
Carried
(IV) Presentations
1. Michael Angemeer, President/CEO
Veridian
Re: Cheque Presentation
Michael Angemeer, President and CEO, Veridian Connections, appeared before
Council to present a cheque in the amount of $642,282.35 on behalf of Veridian
Connections as part of the Save On Energy rebate programs. This presentation
acknowledges the City's recent street light conversion project, whereby 7,000 street
lights were converted over to LED technology, which will consume less energy, have a
longer lifetime and offer safety meausres with increased visibility.
Councillor Pickles and Councillor Ashe joined Mayor Ryan for the presentation and
photos.
Paul White, President
Fairport Beach Resident's Association
Re: Cheque Presentation
Paul White, President of the Fairport Beach Resident's Association, appeared before
Council to present a cheque in the amount of $2,000.00. He noted that their
Association was in partnership with the City of Pickering for the installation of a speed
board to be located on Oklahoma Drive. He stated this was a new initiative to create
safety zones and Noted they look forward to further partnerships with the City.
Councillor Brenner and Councillor Ashe joined Mayor Ryan for the presentation and
photos.
(V) Delegations
1. Judy Hanson
Autism Home Base Durham
Judy Hanson, President and founder of Autism Home Base Durham appeared before
Council to provide an overview of their organization. Through the aid of a Power Point
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June 25, 2018
7:00 pm Council Chambers
presentation, she provided an outline of the organization which evolved from a parent
group, and how it enriches the lives of adults with autism by offering social and
recreational activities within Durham Region. She explained the barriers which prevent
individuals from participating in community activities, as well as the spectrum of
independence levels and factors for success. She also stated that the organization is
comprised of volunteers, mostly being parents.
A question period ensued with Members inquiring about the use of Facebook and
Twitter to share information about their organization, as well as links from the City's
website, and attendance at community events. Ms. Hanson also provided Members
with handouts.
2. Greg Greason
Frenchman's Bay Yacht Club
Greg Greason, Harbour Master, Frenchman's Bay Yact Club, appeared before
Council in support of the Notice of Motion with respect to the Sunrise Avenue
storm sewer outfall project. He stated they are a not-for-profit sailing club serving
the community and are located directly north of the outfall. He noted the direct
negative impacts on the shoreline through erosion and damage to the retaining
wall as a result of dredging . He stated that the oil grid separater would reduce
pollutants and greatly improve the quality of the stormwater currently discharged
untreated into Frenchman's Bay.
3. Heather Allan -Robertson & I. Alexander Robertson
Re: Report ENG 12-18
Heather Allan -Robertson appeared before Council on behalf of the school crossing
guards noting their shock and concern with the way they had been approached by
Neptune Securites, informing them of the need to re -apply as crossing guards. She
also noted their concerns with the discriminatory nature and personal information being
requested on the application forms. She questioned why they had not been given this
information prior to being contacted by this company. Another concern noted was over
scheduling and a point of contact, questioning whether this company would have a
home base in Pickering, as they are not a local company.
I. Alexander Robertson appeared before Council questioning the cost and timing
involved for someone to come out from Mississauga. He also questioned liability and
who would be responsible in the caseof an incident. He felt this should be deferred
until further research could be conducted.
A question and answer period ensued with staff responding to concerns noted, and
explaining the public purchasing process which is conducted every three years. Staff
confirmed that all existing crossing guards would be hired at the same rate of pay, and
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at the same location which will help ensure the safety of the children. Members also
questioned whether the changes would be incorporated into the contract with Neptune
Securities and what the consequences would be in the event that they break the
conditions of the contract. Staff advised that a meeting would be set up within the next
two weeks to provide information.
Michael Angemeer, President/CEO
Veridian Connections
Michael Angemeer, President and CEO, Veridian Connections, appeared before
Council to indicate he was in attendance to respond to any questions raised regarding
Report CAO 05-18 with respect to the proposed merger with Whitby Hydro Energy
Corporation.
Resolution # 451/18
Moved by Councillor Ashe
Seconded by Councillor Brenner
That leave be granted to suspend the rules of procedure in order to hear Report CAO
05-18 as the next item of business.
6. Chief Administrative Officer Report, CAO 05-18
Veridian Corporation Proposed Merger with Whitby Hydro Energy Corporation
Resolution #452/18
Moved by Councillor Ashe
Seconded by Councillor Brenner
1. That the amalgamation of Veridian Corporation ("Veridian Holdco") and
Whitby Hydro Energy Corporation ("Whitby Holdco") be approved and
authorized on the general terms and conditions set out in this Report;
2. That the amalgamation of Veridian Connections Inc. ("Veridian LDC") and
Whitby Hydro Electric Corporation ("Whitby LDC") be approved and.
authorized on the general terms and conditions set out in this Report;
3. That, to give effect to the amalgamations, the Mayor and City Clerk are
hereby authorized to execute the Merger Participation Agreement and
Shareholders' Agreement substantially in the form provided to Council
under separate cover, subject to such modifications as are acceptable to
the Chief Administrative Officer;
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4. That the Mayor and City Clerk are hereby authorized to execute such other
agreements, documents and instruments as are required to implement the
amalgamations, and to give effect to the above -noted Merger Participation
Agreement and Shareholders' Agreement, on such terms as are
acceptable to the Director, Finance & Treasurer and the Director,
Corporate Services & City Solicitor; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried Unanimously
On a Recorded Vote
(V!) Correspondence
Corr. 71-18
Alexander Harras
Services/Deputy Clerk
Town of Ajax
65 Harwood Avenue South
Ajax, ON L1 S 3S9
A brief discussion ensued with Members seeking confirmation that the City of
Pickering would be included in discussions with the Region of Durham
respecting red Tight cameras.
Resolution #453/18
Moved by Councillor Brenner
Seconded by Councillor McLean
That Corr. 71-18 received from Alexander Harras, Manager of Legislative
Services/Deputy Clerk, Town of Ajax, advising of their endorsement for the
Region of Durham to initiate a red-light camera project throughout Durham be
received for information.
Carried
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2. Corr. 72-18
Don Mitchell, Mayor
Town of Whitby
575 Rossland Road East
Whitby, ON L1 N 2M8
Resolution #454/18
Moved by Councillor Brenner
Seconded by Councillor McLean
That Corr. 72-18 received from Don Mitchell, Mayor, Town of Whitby, seeking
support of their Notice of Motion passed on May 28, 2018 with respect to the
removal of tolls on Highway 412 be endorsed.
Carried
(VII) Committee Reports
a) Report EC 2018-06 of the Executive Committee
1. Director, Finance & Treasurer, Report FIN 11-18
2017 Year End
Council Decision
1. That the Report to the Executive Committee on the 2017 audit as
submitted by Deloitte LLP (Deloitte) be received for information; and
2. That the 2017 draft Audited Consolidated Financial Statements for the City
of Pickering be approved.
2. Director, Community Services, Report CS 20-18
Pickering Museum Village Strategic Plan
Final Report
Council Decision
1. That the Pickering Museum Village Strategic Plan (April 2018) be endorsed
in principle;
2. That staff be authorized to use the plan as the basis for future corporate
decisions, recommendations, and budget submissions; and
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3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
3. Chief Administrative Officer Report CAO 07-18
Marketing Partnerships and Naming Rights
Council Decision
1. That Council approve the retention of Performance Sponsorship Group to
pursue and secure high profile marketing partnership and naming rights
opportunities in accordance with the Purchasing Policy, Section 10.03 (c);
and
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Director, Community Services, Report CS 08-18
Waterfront Trail Winter Maintenance
Council Decision
That Report CS 08-18 be referred back to staff to engage with a focus group of
walkers and to investigate opportunities for naming rights.
5. Director, Community Services, Report CS 13-18
Supply and Delivery of One New Latest Model Year Articulating Front Loader
-Quotation No. Q-30-2018
Council Decision
1. That Quotation No. Q-30-2018 submitted by Hub International Equipment
Ltd. in the amount of $222,610.00 (HST included) be accepted;
2. That the total gross project cost of $224,305.00 (HST included) and the total
net project cost of $201,994.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
net project cost in the amount of $201,994.00 as follows;
a) the sum of $190,000.00, as provided for in the Roads Equipment
Capital Budget be increased to $200,000.00 to be financed by the
issue of debentures by the Regional Municipality of Durham over a
term not to exceed five years;
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b) the sum of $1,994.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$43,985.00 beincluded in the annual Current Budget for the City of
Pickering (the "City") commencing in 2018, or such subsequent year
in which the debentures are issued, and continuing thereafter until
the debenture financing is repaid, and any financing cost to be paid
out of the Current Budget;
The Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
4. That the draft By-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
6. Director, Community Services, Report CS 15-18
Quotation No. Q-39-2018
-Quotation for the Supply and Delivery of Two Multi -Purpose Tractors
Council Decision
1. That Quotation No. Q-39-2018 submitted by Joe Johnson Equipment in the
total amount of $320,567.44 (HST included) be accepted;
That the total gross project cost of $324,522.00 (HST included) and the
total net project cost of $292,242.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
net project cost as follows:
a) the sum of $138,000.00 to be financed by an internal loan for a term
of five years and the balance of $82.00 from property taxes;
the sum of $154,160.00 to be funded by a transfer from
Development Charges — Parks & Recreation Services Reserve
Fund; and
That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated, in this report.
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Director, Community Services, Report CS 18-18
Architectural & Engineering Design Services for the
Pickering Recreation Complex Renovations
-Request for Proposal No. RFP -7-2018
Council Decision
1. That Proposal No. RFP -7-2018 submitted by Barry Bryan Associates in the
amount of $281,370.00 (HST included) be accepted;
2. That the total gross project cost of $337,870.00 (HST included), including
the amount of the proposal and other associated costs, and the total net
project cost of $304,262.00 (net of HST rebate) be approved;
That the Director, Finance & Treasurer be authorized to finance the net
project cost of $303,262.00 by a transfer from the Rate Stabilization
Reserve; and
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Community Services, Report CS 19-18
Architectural, Landscape and Engineering Design Services for the
Pickering Heritage & Community Centre
-Request for Proposal No. RFP -6-2018
Council Decision
1. That Proposal No. RFP -6-2018 submitted by Hariri Pontarini Architects in
the amount of $743,675.60 (HST included) be accepted;
2. That the total gross project cost of $947,076.00 (HST included), including
the amount of the proposal and other associated costs, and the total net
project cost of $852,871.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net
project cost of $852,871.00 as follows:
a) the sum of $393,222.00 to be funded by a transfer from the Rate
Stabilization Reserve;
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the sum of $34,647.00 to be funded by a transfer from Development
Charges - City's Share Reserve;
c) the sum of $113,171.00 to be funded by a transfer from
Development Charges — Parks & Recreation Services Reserve
Fund;
the sum of $311,831.00 to be funded by a transfer from
Development Charges — Library Reserve Fund;
e) the Treasurer be authorized to make any changes, adjustments,
and revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing; and,
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Community Services, Report CS 24-18
Community Association Lease Agreements
Tennis Clubs
Council Decision
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Amberlea Tennis Club set out in Attachment 1 to this
report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;`
2. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Dunmoore Tennis Club set out in Attachment 2 to this.
report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Rosebank Tennis Club set out in Attachment 3 to this
report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and
That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
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10. Director, Community Services, Report CS 25-18.
Ontario Power Generation
-Licence Amending Agreement
Council Decision
1. That the Mayor and City Clerk be authorized to execute a Licence
Amending Agreement with Ontario Power Generation for a further five year
term, commencing July 1, 2018 and ending on June 30, 2023, subject to
minor revisions as may be required by the Director, Community Services
and the Director, Corporate Services & City Solicitor; and
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
11. Director, Engineering Services, Report ENG 11-18
Community Safety Zones and Bill 65 Update
Council Decision
1. That Report ENG 11-18 regarding an update on the status of Bill 65 with
respect to the use of Automated Speed Enforcement technologies in
school zones and community safety zones be received for information;
2. That the attached draft by-law be enacted to amend Schedule "14",
Community Safety Zones, to By-law 6604/05 to provide for the addition of
community safety zones on highways or parts of highways under the
jurisdiction of The Corporation of the City of Pickering, specifically to add,
community safety zones on portions of Major Oaks Road, Oklahoma Drive,
Bushmill Street, and for an extension of the existing community safety zone
on Glenanna Road for William Dunbar Public School;
That City staff be authorized to contact the Ontario Traffic Council and
request that staff from the City of Pickering be included as part of the inter-
municipal working group responsible for the creation of Automated Speed
Enforcement Standards and regulations in Ontario; and
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
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13. Director, Engineering Services, Report ENG 13-18
Transfer of Sideline 26 Road Allowance
-Taunton Road to Whitevale Road
Council Decision
1. That the road allowance know as Sideline 26 between Taunton Road and
Whitevale Road, being Part of the Road Allowance between Lots 26 and
27, Concession 4, designated as Part 1, Plan 40R-29922 and Part 1, Plan
40R-29923 be declared surplus to the needs of the City of Pickering and be
transferred to the Regional Municipality of Durham for nominal
consideration; and
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
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Tender No. T-13-2018
-Breezy Drive, Waterfront Trail and Forestbrook Park
Road and Pathways Reconstruction
Council Decision
1. That Tender No. T-13-20.18 — Breezy Drive, Waterfront Trail and
Forestbrook Park — Road and Pathways Reconstruction, as submitted by
Bond Paving & Construction Inc. in the total tendered amount of
$641,276.13 (HST included) be accepted;
2. That the total gross project cost of $760,067.00 (HST included), including
the tender amount and other associated costs, and the total net project
cost of $684,464.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $684,464.00 as follows:
a) The sum of $200,000.00 as approved in the 2018 Sidewalks Capital
Budget to be funded by a transfer from the Federal Gas Tax
Reserve Fund;
b) The additional sum of $17,510.00 to be funded by a transfer from
the Federal Gas Tax Reserve Fund;
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The sum of $349,879.00 as approved in the 2018 Roads Capital
Budget to be funded by a transfer from the Roads & Bridges
Reserve Fund;
The sum of $117,000.00 as approved in the 2018 Parks Capital
Budget to be funded by an internal loan for a five-year term, and
$75.00 to be funded by property taxes; and.
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
16. Director, Engineering Services, Report ENG 18-18
Proposed Stopping Restrictions
-Oklahoma Drive
Council Decision
1. That the attached draft by-law be enacted to amend. Schedule "1", No
Stopping, to By-law 6604/05 to provide for the regulation of stopping and
parking on highways or parts of highways under the jurisdiction of The
Corporation of the City of Pickering, specifically to address stopping
restrictions on Oklahoma Drive adjacent to Fairport Beach Public School,
from 30 metres east of Eyer Drive to Hillcrest Road; and
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
17. Director, Finance & Treasurer, FIN 12-18
Investment Portfolio Activity for the Year Ended December 31, 2017
Ontario Regulation 438/97 under the Municipal Act, 2001
Council Decision
It is recommended that report FIN 12-18 of the Director, Finance & Treasurer
regarding Investment Portfolio Activity for the Year Ended December 31, 2017 be
received for information.
18. Director, Finance & Treasurer, Report FIN 13-18
Development Charges Reserve Fund — Statement of the Treasurer for the
Year Ended December 31, 2017
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Council Decision
That Report FIN 13-18 of the Director, Finance & Treasurer respecting the
Development Charges Reserve Fund be received for information.
19. Director, Finance & Treasurer, Report FIN 14-18
Annual Indexing — Development Charges and Seaton Financial Impacts
Agreement
Council Decision
1. That Report FIN 14-18 of the Director, Finance & Treasurer be received;
2. That effective JuIi 1, 2018 as provided for in By-law No. 7595/17, the
Development Charges (the "DCs") referred to in Schedule "C" of that By-law
be increased by a 6 month period indexing of 1.4 percent, and for those
non-residential Seaton employment lands lying north of the Highway 407
corridor, be indexed effective December 31, 2018;
3. That effective July 1, 2018 as provided for in By-law No. 7595/17, the DCs
referred to in Schedule "D" of that By-law be increased by an annual
indexing of 3.3 percent;
4. That effective July 1,2018 the payments related to "10 per cent Soft
Services" as provided for by the Seaton Financial Impacts Agreement dated
November 26, 2015 be increased by an annual indexing of 3.3 per cent; and
5. That the appropriate City of Pickering officials be authorized to take. the
necessary actions as indicated in this report.
20. Director, Finance & Treasurer, Report FIN 15-18
2018 Final Tax Due Date for Commercial, Industrial, and Multi -Residential
Realty Tax Classes
Council Decision
1. That Report FIN 15-18 of the Director, Finance & Treasurer be received;
2. That the Director, Finance & Treasurer be authorized to issue the final
2018 Tax Bills for Commercial, Industrial and Multi -residential properties
with a due date of September 27, 2018;
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That the Director, Finance& Treasurer be authorized to make any changes
or undertake any actions necessary, including altering the due date, in
order to ensure that the tax billing process is completed and in order to
comply with Provincial Regulations;
4. That the draft By-law attached to this report be enacted; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
21. Director, Finance & Treasurer, Report FIN 16-18
Strategic Asset Management Policy
Council Decision
1. That Report FIN 16-18 of the Director, Finance & Treasurer regarding the
Strategic Asset Management Policy be received;
2. That the Strategic Asset Management Policy, attached to this report, be
approved;
That the Chief Administrative Officer and the Director, Finance & Treasurer
be authorized to make any interpretations of the Policy, make rulings that
will allow the conduct of business to proceed, and to take any actions
necessary to this effect; and,
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this Policy.
22. Director, Finance & Treasurer, Report FIN 17-18
Ontario's Main Street Revitalization Initiative — Municipal Funding Agreement
Council Decision
1. That Report FIN 17-18 regarding Ontario's Main Street Revitalization
Initiative — Municipal Funding Agreement be received;
2. That the draft By-law attached to this report be enacted; and
3. That the Mayor and Clerk be authorized to execute a Municipal Funding
Agreement for the transfer of Main Street Revitalization Initiative funds
between the Association of Municipalities of Ontario and The Corporation
of the City of Pickering.
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23. Chief Administrative Officer Report CAO 06-18
Economic Development Study Partnership Opportunity with
Canadian Urban Institutes
-A Strategic Road Map
Council Decision
That Report CAO 06-18 detailing the City's interest in entering into a
partnership agreement for an Economic Development Impact Study for the
Highway 407 Corridor with'the Canadian Urban Institute (CUI) be received;
That the City's cost of participating in the partnership agreement of $45,000
be funded by a transfer of $30,000 from the Seaton Application Fee
Reserve and $15,000 be charged to the consulting account
(2121.2392.0000) and this amount is being entirely funded from the Invest
Canada — Community Initiatives Government Grant;
3. That staff coordinate the community engagement aspects of this study with
the ongoing Community Engagement study previously approved by Council
(CAO 03-18);
That staff be directed to send a copy of this Report to the. Canadian Urban
Institute, Transport Canada, Greater Toronto Airports Authority, Toronto
Global, the Region of Durham, Via Rail and Metrolinx; and
5. That staff report back to Council upon completion of .this study.
24. Director, City Development & CBO, Report PLN 15-18
Sole Source Purchase
Whitevale (LED) Sreetlight Replacement Project
City of Pickering
Council Decision
1. That the quote submitted by Holophane for 22 Radial Wave Luminaires
and 22 Arms in the amount of $44,022.00 (HST excluded) be accepted in
accordance with Purchasing Policy 09.04(d);
2. That the quote submitted by Langley Utilities Contracting Ltd. for installing
the new Radial Wave Luminaires and Arms in the amount of $8,039.96
(HST excluded) be approved;
3. That the total project cost of $61,655.00 (HST included), including the
amount of the luminaire quotation, installation quotation, and contingency,
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and the total net project cost of $55,522.00 (net of HST rebate) be
approved;
4. That the Director, Finance & Treasurer be authorized to finance the net
project costs of $55,522.00 as follows:
a) the sum of $51,376.00, as provided for in the 2018 Capital Budget
5325 Streetlights & Signalization by a transfer from the Sustainable
Initiatives Reserve;
the additional sum of $4,146.00 to be funded from property taxes
and be charged to 2325.5981 account;
5. That City staff be authorized to sign any agreements between the City and
Holophane and Langley Utilities Contracting Ltd. in a form satisfactory to the
Director, Finance & Treasurer; and
6. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
25. Director, City Development & CBO, Report PLN 16-18
Proposed Telecommunication Towers
Seaton Community
Council Decision
That City Council endorse in principle the placement of telecommunication towers
within City parks in the Seaton Community.
26. Director, City Development & CBO, Report PLN 19-18
Purchase of Electric Vehicles and Charging Stations
Council Decision
1. That Council approve the Workplace Electric Vehicle Charging Incentive
Program (WEVCIP) as an alternate funding source of $22,500.00 for the
purchase of electric charging stations;
2. That Council authorize the Director, Finance & Treasurer to revise the
source of funding from Municipal GHG Challenge Fund in the amount of
$22,000.00 to Vehicle Replacement Reserve 7040; and
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
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Resolution #455/18
Moved by Councillor McLean
Seconded by Councillor Brenner
That Report 2018-06 of the Executive Committee meeting held on June 18, 2018
be adopted, save and except Item Nos. 12 and 15.
Carried
12. Director, Engineering Services, Report ENG 12-18
School Crossing Guard Program
-Quotation No. Q-14-2018
Resolution #456/18
Moved by Councillor Ashe
Seconded by Councillor Butt
1. That Quotation No. Q-14-2018 submitted by Neptune Security Service Inc.
in the total amount. of $1,213,620.00 (HST included) with a net project cost
of $1,092,903.00 (net of HST rebate) be approved for the one year period
from September 2018 to June 2019, with an option in favour of the City to
extend the contract on the same terms and conditions for an additional
term of up to two additional one year periods; and
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
15 Director, Engineering Services, Report ENG 16-18
Proposed Road Occupancy By-law
Discussion ensued with staff responding to concerns raised with respect to
holding utilities accountable to ensure that any damages which may occur as a
result of work being conducted, would be returned to its orginal state in a timely
manner.
Resolution # 45718
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That Report ENG 16-18 of the Director, Engineering Services regarding the
proposed Road Occupancy By-law be received for information;
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June 25, 2018
7:00 pm - Council Chambers
That City Council authorize staff to consult with utility companies such as
Bell, Rogers, Enbridge and Veridian, and solicit their input and comments'
on the draft Road Occupancy By-law, generally in the form attached to this
report;
3. That following the receipt of comments, staff submit a draft by-law with final
recommendations for Council consideration at the September 11, 2018
Executive Committee meeting; and
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
b) Report 2018-05 of the Planning & Development Committee
1. Director, City Development & CBO, Report PLN 17-18
Official Plan Amendment Application OPA 17-003/P
Amendment 31 to the Pickering Official Plan
City Initiated: Information and Communication Technology
Council Decision
1. That Official Plan Amendment Application OPA. 17-003/P, initiated by the
City of Pickering, to add new. policies and revise existing policies in the
Pickering Official Plan with regard to the City's Information and
Communication Technology Network and "Dig Once" Standard, as set out in
Exhibit "A" to Appendix I to Report PLN 17-18, be approved subject to;
a) Adding the words "where such conduits or trenches do not already
exist or where a need is identified," after the words "public rights-of-
way" in proposed section 7.12;
b) deleting the words "and throughout" in proposed section 7.12 (b); and
c) deleting the words "demonstrating how a dedicated broadband fiber
optic conduit can be designed and implemented" in proposed sections
10.5A (xxxvii) and 16.5 B (xxvii) and
That the Draft By-law to adopt Amendment 31 to the Pickering Official
Plan, to add new policies and revise existing policies in the Pickering
Official Plan, as set out in Appendix l to Report PLN 17-18, be forwarded to
Council for enactment.
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June 25, 2018
7:00 pm - Council Chambers
Director, City Development & CBO, Report PLN 18-18
Drinking Water Source Protection — Proposed Amendments to the CTC Source
Protection Plan and Toronto & Region Assessment Report
Council Decision
1. That the proposed amendments, as provided in Appendix I, to policies and
mapping within the CTC Source Protection Plan and the Toronto & Region
Assessment Report, prepared by the CTC Source Protection Committee be
endorsed;
That the City Clerk forward a copy of Report PLN 18-18 and the Council
Resolution endorsing the proposed amendments to the CTC Source
Protection Plan and the Toronto & Region Assessment Report to the CTC
Source Protection Committee, Region of Durham and Region of York.
Director, City Development & CBO, Report PLN 20-18
Draft Plan of Subdivision Application SP -2017-02
Zoning By-law Amendment Application A 05/17
9004807 Canada Inc. (Stonepay)
Part of Lots 19 and 20, Concession 3, Now Parts 1 to 5, 40R-28547
Council Decision
1. That the Local Planning Appeal Tribunal be advised that the City of
Pickering supports Draft Plan of Subdivision Application SP -2017-02,
submitted by 9004807 Canada Inc. on lands being Part of Lots 19 and 20,
Concession 3, Now Parts 1 to 5, 40R-28547, to establish four blocks for
residential use, a 0.62 of a hectare block for a village green, a block for a
stormwater management pond, a block for a local road (Street `A'), a block
for a Type 'C' Arterial Road (Palmer's Sawmill Road), and a block for a
collector road (Tillings Road extension), as shown on Attachment #5 to
Report PLN 20-18, and that the Local Planning Appeal Tribunal grant draft
plan approval of the draft plan, subject to the recommended draft
conditions as set out in Appendix I to Report PLN 20-18;
That the Local Planning Appeal Tribunal be advised that the City of
Pickering supports Zoning By-law Amendment Application A 05/17,
submitted by 9004807 Canada Inc., to implement the Draft Plan of
Subdivision SP -2017-02 and to facilitate a residential condominium
development, and that the Local Planning Appeal Tribunal approve the
zoning by-law amendment set out in Appendix Il to Report PLN 20-18;
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7:00 pm - Council Chambers
3. That the community benefits to be provided by 9004807 Canada Inc.
through the bonusing provisions of Section 37 of the Planning Act R.S.O.
1990, for lands being Part of Lots 19 and 20, Concession 3, Now Parts 1 to
5, Plan 40R-28547, be approved by the Local Planning Appeal Tribunal as
set out in Section 9 of the Zoning By-law Amendment;
That the Mayor and City Clerk be authorized to enter into a Section 37
agreement with 9004807 Canada Inc. to secure funding for the future
construction of the village green within the Draft Plan of Subdivision SP -
2017 -02, as outlined in Report PLN 20-18 prior to site plan approval for the
first phase of development, in accordance with Section 37 of the Planning
Act R.S.O. 1990, on terms satisfactory to the Director, Corporate Services
& City Solicitor, which agreement shall be registered against title to the
subject lands;
That the Director, Corporate Services & City Solicitor and staff be
authorized to attend a Local Planning Appeal Tribunal Pre -Hearing
Conference, and any subsequent hearings, to support Draft Plan of
Subdivision Application SP -2017-02 and Zoning By-law Amendment
Application A 05/17 as endorsed by Council; and
6. That the Director, Corporate Services & City. Solicitor be authorized to sign
Minutes of Settlement which include the proposed Zoning By-law
Amendment and Conditions of Draft Plan Approval on the City's behalf,
subject to such other revisions as are acceptable to the Director, Corporate
Services & City Solicitor.
4. Director, City Development & CBO, Report PLN 21-18
Revised Site Plan Control Area By-law
Council Decision
1. That Council approve and enact the revised Site Plan Control Area By-law
as set out in Appendix I to Report PLN 21-18;
2. That Council repeal By-laws 1079/80 and 7009/09, and replace them with
the attached revised Site Plan Control Area By-law to designate the entire
City of Pickering as a Site Plan Control Area; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
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June 25, 2018
7:00 pm - Council Chambers
Resolution #458/18
Moved by Councillor Pickles
Seconded by Councillor McLean
That Report 2018-05 of the Planning & Development Committee meeting held on
June 18, 2018 be adopted, save and except Item No. 5.
Carried
Director, City Development & CBO, Report PLN 22-18
Consulting Services for the Infill and Replacement housing in Established
Neighbourhoods Study
Request for Proposal No. RFP -8-2018
Discussion ensued with staff responding to questions raised regarding the
composition of the committee, the process for public consultation as well as the
scope. Clarification was provided on the two previous resolutions endorsed by
Council, which identified two separate plans, with the Nautical Village as a
separate exercise. They also questioned whether the previous Mayor's Task
Force study could also be incorporated.
Resolution # 459/18
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That the proposal submitted by SGL Planning & Design Inc. to undertake
the Infill and Replacement Housing in Established Neighbourhoods Study
in the amount of $147,657.00 (including HST) be accepted;
That the total gross project cost of $164,342.00 (HST included), including
the RFP amount and contingency costs, and the total net project cost of
$147,995.00 (net of HST rebate), utilizing the funding identified for this
project in the 2018 Current Budget for the City Development Department,
Consulting and Professional (Account 2611.2392.0000), be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost in the amount of $147,995.00 as follows:
a) The sum of $81,397.00 to be funded from property taxes;
b) The sum of $66,598.00 to be funded by a transfer from the
Development Charges —Studies Reserve Fund; and
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7:00 pm - Council Chambers
That the appropriate City of Pickering staff be authorized to enter into any
agreements to give effect hereto.
Carried
(VIII) New and Unfinished Business
1. Director, Community Services, Report CS 11-18
Tender for Pickering Civic Chiller Replacement
-Tender No. T-15-2018
Resolution #460/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That Tender No. T-15-2018 submitted by Mapleridge Mechanical
Contracting Inc. in the amount of $403,274.40 (HST included) be accepted;
That the total gross project cost of $504,974.00 (HST included), including
the amount of the tender, contingency and other associated costs, and the
total net project cost of $454,745.00 (net of HST rebate), be approved;
That the Director, Finance & Treasurer be authorized to finance the net
project cost of $454,745.00 as provided for in the 2018 Civic Complex
Capital Budget by a transfer from Federal Gas Tax Reserve Fund; and,
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
Director, Community Services, Report CS 16-18
Age Friendly Community
-Steering Committee
Discussion ensued with Members seeking clarification on the reporting process,
and whether this was a Steering Committee, reporting to staff, as opposed to an
Advisory Committee. They also questioned whether the Committee would
include community partners from the housing organizations in order for the study
to incorporate a range of housing options.
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Council Meeting Minutes
June 25, 2018
7:00 pm - Council Chambers
Resolution #461/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
That Council receive Report CS 16-18 for information regarding the City of
Pickering Age Friendly Community Steering Committee.
Carried Unanimously
On a Recorded Vote
Director, Community Services, Report CS 26-18
Tender T-6-2018
-Tender for Renovations to the Kinsmen Lighting
Resolution #462/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That Tender No. T-6-2018 as submitted by Sentry Electric Inc. in the tender
amount of $348,040.00 (HST included) be accepted;
2. That the total gross project cost of $387,590.00 (HST included), including
the amount of the tender and contingency and the total net project cost of
$349,037.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
net project cost of $349,037.00 as provided for in the 2018 Parks Capital
Budget by a transfer from the Federal Gas Tax Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering Services, Report ENG 09-18
Abbott Crescent Stormwater Management Pond Reconstruction
-Tender No. T-12-2018
Resolution #463/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
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Council Meeting Minutes
June 25, 2018
7:00 pm Council Chambers
1 That Tender No. T-12-2018 Abbott Crescent Stormwater Management
Pond Reconstruction as submitted by Elirpa Construction & Materials
Limited in the total tendered amount of $1,076,768.55 (HST included) be
accepted;
That Council approve the hiring of The Municipal Infrastructure Group
Limited as a consultant, in the amount of $84,300.00 (HST extra) to
undertake the contract administration and construction supervision of
Tender No. T-12-2018 Abbott Crescent Stormwater Management Pond
Reconstruction in accordance with Purchasing Policy Section 10.03 (c) as
the assignment is above $50,000.00;
3. That the total gross project cost of $1,343,940.00 (HST included), including
the tendered amount, contract administration, construction supervision, and
other associated costs, and the total net project cost of $1,210,260.00 (net
of HST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $1,210,260.00 as follows:
a) the sum of $342,000.00, as provided for in the 2017 Stormwater
Management Capital Budget to be financed by the issue of
debentures by The Regional. Municipality of Durham over a term not
to exceed 15 years;
the sum of $372,253.00 to be funded from the Clean Water and
Wastewater Fund, Federal contribution;
the sum of $186,127.00 to be funded from the Clean Water and.
Wastewater Fund, Provincial contribution;
the additional sum of $309,880.00 to be funded by a transfer from
the Rate Stabilization Reserve;
the annual repayment charges in the amount of approximately
$30,225.00 be included in the annual Current Budget for the City of
Pickering commencing 2018, or such subsequent year in which the
debenture financing is repaid, and any financing cost to be paid out
of Current Budget; and
the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
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June 25, 2018
7:00 pm - Council Chambers
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
5. Director, Engineering Services, Report ENG 15-18
Westney Road — Road Reconstruction
-Tender No. T-11-2018
A brief discussion ensued with Members inquiring about timelines and permits.
Resolution #464/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That Tender No. T-11-2018 — Westney Road Road Reconstruction, as
submitted by NEI Construction Corp. in the total tendered amount of
$1,171,469.87 (HST included) be accepted;
2. That the total gross project cost of $1,661,995.00 (HST included), including
the tender amount and other associated costs, and the total net project
cost of $1,496,678.00 (net of HST rebate) be approved;
That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $1,496,678.00 as follows:
a) the sum of $1,496,000.00 as approved in the 2016 Roads Capital
Budget to be funded by the issue of debentures by The Regional
Municipality of Durham over a term not to exceed 10 years;
b) the sum of $678.00 to be funded by property taxes;
c) the annual repayment charges in the amount of approximately
$180,000.00 be included in the annual Current Budget for the City
of Pickering commencing 2018, or such subsequent year in which
the debenture financing is repaid, and any financing cost to be paid
out of Current Budget; and
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June 25, 2018
7:00 pm - Council Chambers
the Treasurer be authorized to make any changes, adjustments,
and revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
Fire Chief, Report FIR 02-18
Supply and Delivery of One Fire Pumper Tanker
-Quotation No. Q-35-2018
Resolution #465/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That Quotation No. Q-35-2018 submitted by Dependable Truck and Tank
Ltd. for the Supply and Delivery of One Fire Pumper Tanker in the amount
of $810,436.00 (HST included) be accepted;
That the total gross project cost of $832,471.00 (HST included) and the
total net project cost of $749,666.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
net project cost in the amount of $749,666.00 as follows:
a) the sum of $ 749,000.00, as provided for in the 2018 Fire Services
Capital Budget be financed by the issue of debentures by The
Regional Municipality of Durham over a term not to exceed ten
years;
b) the sum of $666.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$90,000.00 be included in the annual Current Budget for the City of
Pickering commencing in 2018, or such subsequent year in which
the debentures are issued, and continuing thereafter until the
debenture financing is repaid, and any financing cost to be paid out
of the Current Budget; and
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June 25, 2018
7:00 pm - Council Chambers
the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
That the draft By-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
7 Director, Corporate Services & City Solicitor, Report CLK 02-18
2018 Municipal Election — Update
Resolution #466/18
Moved by Councillor Ashe
Seconded by Councillor Cumming
That Report CLK 02-18 from the Director, Corporate Services & City Solicitor
regarding the 2018 Municipal Election be received for information.
Carried
(IX) Notice of Motion
a) Sunrise Avenue Storm Sewer Outfall Project
Resolution #467/18
Moved by Councillor Brenner
Seconded by Councillor Ashe
Whereas the City of Pickering has identified a capital project called Frenchman's
Bay Yacht Club Outfall Reconstruction in 2020, in the 2019 — 2022 Capital
Forecast, in the amount of $596,300;
Whereas the City of Pickering has identified a capital project called Oil Grit
Separators in 2019, in the 2019 - 2022 Capital Forecast, in the amount of
$300,900,
Whereas these two projects are intended to be completed together, by
reconstructing the storm sewer outfall located south of the Frenchman's Bay
Yacht Club on Sunrise'Avenue and installing an oil grit separator, with the overall
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June 25, 2018
7:00 pm - Council Chambers
goal of improving the quality of the stormwater that is currently being discharged
untreated into Frenchman's Bay;
Whereas years of sediment transport and deposition, and associated coastal
engineering processes that have occurred along the surface of Frenchman's Bay
(which is a coastal marsh), and possibly from the storm seweroutfall, along with
the frequent low water levels that have been experienced within Frenchman's Bay
over the last decade, has necessitated the need for regular dredging over the
years by the Frenchman's BayYacht Club to enable safe access from their
southern dock area;
Whereas the impact of dredging, coupled with unstable water levels, has resulted
in serious erosion of the shoreline and damage to the southern retaining wall
abutting the Club's sidewalk and dock area;
Whereas the Frenchman's Bay Yacht Club wishes to rebuild their retaining wall
and abutting docks and sidewalk in 2019;
Whereas it is desirable that such repairs be carried out concurrently with
improvements to the Sunrise Avenue storm sewer outfall;
Now therefore be it resolved that the Frenchman's Bay Yacht Club Outfall
Reconstruction project be accelerated and referred to the 2019 Capital Budget for
consideration, along with the Oil Orifi Separators project;
And further that City staff enter into discussions with the TRCA regarding their
participation in this project, which may consist of in kind contributions and
completing further enhancements on abutting TRCA lands, directly to the south of
the storm sewer outfall reconstruction area.
Carried Unanimously
On a Recorded Vote
Removal of Remaining R4 Designations — Rotary Frenchman's Bay West Park
Resolution #468/18
Moved by Councillor Brenner
Seconded by Councillor Ashe
Whereas the Rotary Frenchman's Bay West Park encompasses lands at the
southwestern end of Frenchman's Bay, lands northerly to the south side of
Sunrise Avenue, the eastern side of West Shore Boulevard, and the northern
shore of Lake Ontario;
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June 25, 2018
7:00 pm Council Chambers
Whereas these lands were previously designated as a special study area where
TRCA was encouraged to continue its acquisition program to acquire any lands
within the designated area that may become available;
Whereas with the exception of three properties located on the south side of
Beachpoint Promenade, all lands within the park have been acquired;
Whereas Zoning By-law 2511 was approved in the early 1960's and zones
portions of the Frenchman's Bay West Park land as "G" Greenbelt and "R4" -
Detached Dwelling Fourth Density;
Whereas iln 2012, the City of Pickering adopted Rotary Frenchman's Bay West
Master Plan;
Now Therefore be it resolved that City staff initiate the necessary steps to amend
Zoning By-law 2511 as follows:
1. To change the zoning of all lands currently zoned "R4" - Detached Dwelling
Fourth Density to an appropriate zone category that recognizes these lands
as Open. Space/Environmental Park.
2 To change zoning on lands currently zoned "G" - Greenbelt to an
appropriate zone category that recognizes these lands as Open
Space/Environmental Park.
And that those properties remain in private ownership be granted non -conforming
status.
Carried Unanimously.
On a Recorded Vote
(VIII) By-laws
7627/18 Being a by-law to authorize the Supply and Delivery of One New Latest
Model Year Articulating Front Loader project in the. City of Pickering and
the issuance of debentures in the amount of $200,000.00.
7628/18 Being a By-law to authorize the Execution of an Agreement with the
Association of Municipalities of Ontario (Main Street Revitalization
Initiative).
7629/18 Being a By-law to establish the 2018 Final Property Tax Due Date for the
Commercial, Industrial and Mufti -Residential Tax Classes.
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June 25, 2018
7:00 pm - Council Chambers
7630/18 Being a By-law to establish Blocks 107 and 108, Plan 40M-2620 as public
highway.
7631/18 Being a By-law to exempt Block 29, Plan 40M-2086, from the part lot
control provisions of the Planning Act.
7632/18 Being a By-law to designate the City of Pickering as a Site Plan Control
Area,
7633/18 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as
amended, to implement the Official Pian of the City of Pickering, Region of
Durham, Part of Lot 19, Concession 3, Part 3, 40R-26764, Part 40, 40R-
6934, and Part 2, 40R-29605, City of Pickering (A 07/17, SP -2017-04, CP -
2017 -02).
7634/18 Being a By-law to amend By-law 6604/05 providing for the regulating of
traffic and parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on private and
municipal property.
7635/18 Being a By-law to amend By-law 6604/05 providing for the regulating of
traffic and parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on private and
municipal property.
7636/18 Being a By-law to authorize the Abbott Crescent Stormwater Management
Pond Reconstruction project in the City of Pickering and the issuance of
debentures in the amount of $342,000.00.
7637/18 Being a By-law to authorize the Supply and Delivery of One Fire Pumper
Tanker project in the City of Pickering and the issuance of debentures in
the amount of $749,000.00.
7638/18 Being a By-law to amend Zoning By-law 3036, as amended to permit
residential development (A 10/14). OMB Decision- no action required. By-
law being assigned a number for record keeping purposes.
7639/18 Being a By-law to amend Zoning By-law 7553/17, as amended, to remove
the holding provision "H6" (A 08/18).
7640/18 Being a By-law to authorize the Westney Road — Road Reconstruction
project in the City of Pickering and the issuance of debentures in the
amount of $1,496,000.00.
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7:00 pm - Council Chambers
7641/18 Being a By-law to adopt Amendment 33 to the Official Plan for the City of
Pickering (OPA 15-001/P) .
7642/18 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as
amended, to implement the Official Plan of the City of Pickering, Region of
Durham, Part of Lot 19, Concession 3, Now Part 1, 40R-2548 and Part 1,
40R-26764 in the City of Pickering, (A 06/15).
7643/18 Being a By-law to adopt Amendment 31 to the Official Plan for the City of
Pickering (OPA 17-003/P).
7644/18 Being a By-law to stop -up and close those parts. of Lots 15 and 16,
Concession 1 as in Hwy. Plan 498 (except Hwy. Plan 723) being Service
Road also known as Kellino Street as public highway for the purpose of
sale to the adjacent owners, subject to required easements.
Resolution #469/18
Moved by Councillor Cumming
Seconded by Councillor Brenner
That By-law Nos. 7627/18 through 7644/18 be approved.
Carried
(X) Other Business
1. Councillor Brenner questioned staff on the timelines for the upcoming projects.
(XI) Confirmation By-law
By -Law Number #7645/18
Councillor Cumming, seconded by Councillor Brennner moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of June
25, 2018.
Carried
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Council Meeting Minutes
June 25, 2018
7:00 pm o Council Chambers
(XII) Adjournment
Moved by Councillor Cumming
Seconded by Councillor Brenner
That the meeting be adjourned at 9:50 pm.
Dated this 25th day of June, 2018.
33
Carried
David Ryan,
Debbie Shields
City Clerk