Loading...
HomeMy WebLinkAboutSeptember 17, 2018 Council Agenda Monday, September 17, 2018 Council Chambers 7:00 pm For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. lroberts@pickering.ca Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the “bookmark” icon to the left of your screen to navigate from one report to the next. -Cd:Jof- p](KERJNG --CepciJ--p](KERJNG 6:45 pm In Camera Council I) Invocation Council Meeting Agenda Monday September 17, 2018 Council Chambers 7:00 pm Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest Ill) Adoption of Minutes Page· Council Minutes, June 25, 2018 1-33 Executive Committee Meeting Minutes, September 11, 2018 34-39 Planning & Development Meeting Minutes, September 11, 2018 40-44 IV) Presentations V) Delegations VI) Correspondence Corr. 73-18 VII) Committee Reports Report 2018-07 of the Executive Committee Report 2018-06 of the Planning & Development Committee VIII) Reports -New and Unfinished Business Report CS 29-18 Report ENG 17-18 Report ENG 20-18 Report ENG 23-18 Report LIB 01-18 Report PLN 25-18 IX) Motions and Notice of Motions For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 lroberts@pickering.ca 45-50 51-56 57-112 --Ct(;af--p](KERJNG X) By-laws XI) Confidential Council -Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment Council Meeting Agenda Monday September 17, 2018 Council Chambers 7:00 pm 1·13-143 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 lroberts@pickering.ca -C~of-p](KER]NG Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean .. D. Pickles Also Present: -Chief Administrative Officer • -: Director, City Development & CBO Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg -Director, Corporate Services & City Solicitor S. Karwowski M. Gadzovski C. Rose D. Shields S. Booker F. Jadoon A. Syed L. Roberts . -Director, Community Services -Fire Chief -Director, Finance & Treasurer -Division Head, Water Resources & Development Services -Chief Planner -City Clerk -Manager, Capital Projects &, Infrastructure -Manager, Economic Development & Strategic Projects :. Coordinator, Energy Management -Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (Ill) Adoption of Minutes Resolution #450/18 · Moved by Councillor Cumming Seconded by Councillor Butt 1 1 2 _____._-Q~of-PJ(KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers Council Meeting Minutes, May 14, 2018 Special In Camera Council Meeting, June 18, 2018 In Camera Council Meeting, June 18, 2018 Executive Committee Minutes, June 18, 2018 Planning & Development Committee Minutes, June 18, 2018 (IV) Presentations 1. Michael Angemeer, President/CEO Veridian Re: Cheque Presentation Carried Michael Angemeer, President and CEO, Veridian Connections, appeared before Council to present a cheque in the amount of $642,282.35 on behalf of Veridian Connections as part of the Save On Energy rebate programs. This presentation acknowledges the City's recent street light conversion project, whereby 7,000 street lights were converted over to LED technology, ·which will consume less energy, have a longer lifetime and offer safety meausres with increased visibility. Councillor Pickles and Councillor Ashe joined Mayor Ryan for the presentation and · photos. 2. Paul White, President Fairport Beach Resident's Association Re: Cheque Presentation ' Paul White, President of the Fairport Beach Resident's Association, appeared before Council to present a cheque in the amount of $2,000.00. He noted that their Association was in partnership with the City of Pickering for the installation of a speed board to be located on Oklahoma Drive. He stated this was a new initiative to create safety zo.nes and hated they look forward to further partnerships with the City. Councillor Brenner and Councillor Ashe joined Mayor Ryan for the presentation and photos. · (V) Delegations 1. Judy Hanson Autism Home Base Durham Judy Hanson, President and founder of Autism Home Base Durham appeared before Council to provide an overview of their organization. Through the aid of a Pow_er Point 2 -C~of-p](KERlNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers presentation, she provided an outline of the organization which evolved from a parent group, and how it enriches the lives of adults with autism by offering social and recreational activities within Durham Region. She explained the barriers which prevent individuals from participating in community activities, as well as the spectrum of independence levels and factors for success. She also stated that the organization is comprised of volunteers, mostly being parents. · A question period ensued_ with Members inquiring about the use· of Facebook and Twitter to share information about their organization, as well as links from the City's website, and attendance at community events. Ms. Hanson also provided Members with handouts. 2. Greg Greason Frenchman's Bay Yacht Club Greg Greason, hlarbour Master, Frenchman's Bay Yact Club, appeared before Council in support of the Notice of Motion with respect to the Sunrise Avenue storm sewer outfall project. He stated they are a not-for-profit sailing club serving the community and are located directly north of the outfall-. He noted the direct negative impacts on the shoreline through erosion and damage to the retaining wall as a result of dredging . He stated that the oil grid separater would reduce pollutants and greatly improve the quality of the stormwater currently discharged untreated into Frenchman's Bay. 3. Heather Allan-Robertson & I. Alexander Robertson Re: Report ENG 12-18 Heather Allan-Robertson appeared before Council on behalf of the school crossing guards noting their shock and concern with the way they had been approached by Neptune Securites, informing them of the need to re-apply as crossing guards. She also noted their concerns with the discriminatory nature and personal information being requested on the application forms. She questioned why they had not been given this information prior to being contacted by this company. Another concern noted was over scheduling and a point of contact, questioning whether this company would have a home base in Pickering, as they are not a local company. I. Alexander Robertson appeared before Council questioning the cost and timing involved for someone to come but from Mississauga. He also questioned liability and who would be responsible in the case of an incident. He felt this should be deferred until further research could be conducted. A question and answer period ensued with staff responding to concerns noted, and explaining the public purchasing process which is conducted every three years. Staff confirmed that all existing crossing guards would be hired at the same rate of pay, and 3 3 4 -Cd:fof-p](KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers at the same location which will help ensure the safety of the children. Members also questioned whether the changes would be incorporated into the contract with Neptune Securities and what the consequences would be in the event that they break the conditions of the contract. Staff advised that a meeting would be set up within the next two weeks to provide information. 4. Michael Angemeer, PresidenUCEO Veridian Connections Michael Angemeer, President and CEO, Veridian Connections, appeared before . ' Council to indicate he was in attendance to respond to any questions raised regarding Report CAO 05-18 with respect to the proposed merger with Whitby Hydro Energy Corporation. Resolution# 451/18 Moved by Councillor Ashe Seconded by Councillor Brenner That leave be granted to suspend the rules of procedure in order to hear Report CAO 05-18 as the next item of business. 6. Chief Administrative Officer Report, CAO 05-18 Veridian Corporation Proposed Merger with Whitby Hydro Energy Corporation Resolution #452/18 Moved by Councillor Ashe Seconded by Councillor Brenner 1. 2. 3. That the amalgamation of Veridian Corporation ("Veridian Holdco") and Whitby Hydro Energy Corporation ("Whitby Holdco") be approved and ' ' authorized on the general terms and conditions set out in this Report; That the amalgamation of Veridian Connections Inc. ("Veridian LDC") and Whitby Hydro Electric Corporation ("Whitby LDC") be approved and authorized on the general terms and conditions set out in this Report; · That, to give effect to the arri.algamations, the Mayor and City Clerk are hereby authorized to execute the Merger Participation Agreement and Shareholders' Agreement substantially in the form provided to Council under separate cover, subject to such modifications as are acceptable to the Chief Administrative Officer; 4 _____,-ClitJ of-_P l( KER 1 NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 4. Thatthe Mayor and City Clerk are hereby authorized to execute such other agreements, documents and instruments as are required to implement the amalgamations, and to give effect to the above-noted Merger Participation Agreement and Shareholders' Agreement, on such terms as are acceptable to the Director, Finance & Treasurer and the Director, Corporate Services & City Solicitor; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. (VI) Correspondence 1. Corr. 71-18 Alexander Harras Services/Deputy Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L 1 S 3S9 Carried Unanimously On a Recorded Vote A brief discussion ensued with Members seeking confirmation that the City of Pickering would be included in discussions with the Region of Durham respecting red light cameras. Resolution #453/18 Moved by Councillor Brenner Seconded by Councillor McLean That Corr. 71-18 received from Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of Ajax, advising of their endorsement for the Region of Durham to initiate a red-light camera project throughout Durham be received for information. Carried 5 5 6 -C~of-_ -P1CKER1NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 2. Corr. 72-18 Don Mitchell, Mayor Town of Whitby 575 Rossland Road East Whitby, ON L 1 N 2M8 Resolution #454/18 Moved by Councillor Brenner Seconded by Councillor McLean That Corr. 72-18 received from Don Mitchell, Mayor, Town of Whitby, seeking support of their Notice of Motion passed on May 28, 2018 with respect to the removal of tolls on Highway 412 be endorsed. · (VII) Committee Reports a) Report EC 2018-06 of the Executive Committee 1. Director, Finance & Treasurer, Report FIN 11-18 2017 Year End Council Decision Carried 1. That the Report to the Executive Committee on the2017 audit as submitted by Deloitte LLP (Deloitte) be received for information; and 2. That the 2017 draft Audited Consolidated Financial Statements for the City of Pickering be approved. 2. Director, Community Services, Report CS 20-18 Pickering Museum Village Strategic Plan Final Report · Council Decision 1. 2. That the Pickering Museum Village Strategic Plan (April 2018) be endorsed in principle; That staff be authorized to use the plan as the basis for future corporate decisions, recommendations, and budget submissions; and 6 Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Chief Administrative Officer Report CAO 07-_18 Marketing Partnerships and Naming Rights Council Decision 1. That Council approve the retention of Performance sp·onsorship Group to pursue and secure high profile marketing partnership and naming rights · opportunities in accordance with the Purchasing Policy, S~ction 10.03 (c); and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 08-18 Waterfront Trail Winter Maintenance Council Decision That Report CS 08-18 be referred back to staff to engage with a focus group of walkers and to investigate opportunities for naming rights. 5. Director, Community Services, Report CS 13-18 Supply and Delivery of One New Latest Model Year Articulating Front Loader -Quotation No. Q-3.0-2018 Council Decision 1. That Quotation No. Q-30-2018 submitted by Hub International Equipment Ltd. in the amount of $222,610.00 (HST includ~d) be accepted; 2. That the total gross project cost of $224,305.00 (HST included) and the total net project cost of $201,994.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $201,994.00 as follows; a) the sum of $190,000.00, as provided for in the Roads Eqt,1ipment Capital Budget be increased to $200,000.00 to be financed.by the issue of debentures by the Regional Municipality of Durham over a · term not to exceed five years; 7 7 . 8 -Ct4of-p](KERJNG Council Meeting Minutes june 25, 2018 7:00 pm -Council Chambers b) the sum of $1,994.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $43,985.00 be. included in the annual Current Budget for the City of Pickering (the "City") commencing in 2018, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Community Services, Report CS 15-18 · Quotation No. Q-39-2018 -Quotation for the Supply and Delivery of Two Multi-Purpose Tractors Council Decision 1. That Quotation No. Q-39-2018 submitted by Joe Johnson Equipment in the total amount of $320,567.44 (HST included) be accepted; 2. That the total gross project cost of $324,522.00 (HST included) and the total net project ccist of $292,242.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost as follows: 4. a) the sum of $138,000.00 to be financed by an internal loan for a term of five years and the balance of $82.00 from property taxes; b) the sum of $154,160.00 to be funded by a transfer from Development Charges -Parks & Recreation Services Reserve ·Fund; and That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 8 -Cdpof-p](KERlNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 7. Director, Community Services, Report CS 18-18 Architectural & Engineering Design Services for the Pickering Recreation Complex Renovations -Request for Proposal No. RFP-7-2018 Council Decision 1. That Proposal No. RFP-7-2018 submitted by Barry Bryan Associates in the amount of $281,370.00 (HST included) be accepted; 2. That the total gross project cost of $337,870.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $304,262.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $303,262.00 by a transfer from the Rate Stabilization Reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.· 8. Director, Community Services, Report CS 19-18 Architectural, Landscape and Engineering Design Services for the Pickering Heritage & Community Centre . -Request for Proposal No. RFP-6-2018 Council Decision 1. That Proposal No. RFP-6-2018 submitted by Hariri Pontarini Architects in the amount of $743,675.60 (HST included) be accepted; 2. That the total gross project cost of $947,076.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $852,871.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net p'roject cost of $852,871.00 as follows: a) the sum of $393,222.00 to be funded by a transfer from the Rate . Stabilization Reserve; 9 9 10 -C~()f-p](KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers b) the sum of $34,647.00 to be funded by a transfer from Development Charges -City's Share Reserve; c) the sum of $113,171.00 to be funded by a transfer from Development Charges -Parks & Recreation Services Reserve Fund; d) the sum of $311,831.00 to be funded by a transfer from Development Charges -Library Reserve Fund; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9. Director, Community Services, Report CS 24--18 Community Association Lease Agreements Tennis Clubs Council Decision 1. 2. 3. 4. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Amberlea Tennis Club set out in Attachment 1 to this report, subjectto minor revisions as niay be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Dunmoore Tennis Club set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Rosebank Tennis Club set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and · That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 10 -Cdpof-Pl(KERlNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 10. Director, Community Services, Report CS 25-18. Ontario Power Generation -Licence Amending Agreement Council Decision '. 1. That the Mayor and City Clerk be authorized to ex'ecute a Licence Amending Agreement with Ontario Power Generation for a further five year term, commencing July 1, 2018 and ending on June 30, 2023, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. · Director, Engineering Services, Report ENG 11-18 Comr:nunity Safety Zones and Bill 65 Update Council Decision 1. That Report ENG 11-18 regarding an ·update on the status of Bill 65 with respect to the use of Automated Speed Enforcement technologies in school zones and community safety zones be received for information; 2. That the attached draft by-law be enacted to amend Schedule "14", Community Safety Zones, to By-law 6604/05 to provide for the addition of community safety zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to add community safety zones on portions of Major Oaks Road, Oklahoma Drive, Bushmill Street, and for an extension of the existing community safety zone on Glenanna Road for William Dunbar Public School; 3. That City staff be authorized to contact the Ontario Traffic Council and request that staff from the City of Pickering be included as part of the inter-municipal working group responsible for the creation of Automated Speed Enforcement Standards and regulations in Ontario; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions ~s indicated in this report. 11 1 1 1 2 -Cd:Jof-p](KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 13. Director, ,Engineering Services, Report ENG 13-18 Transfer of Sideline 26 Road Allowance -Taunton Road to Whitevale Road Council Decision 1. That the road allowance know as Sideline 26 between Taunton Road and Whitevale Road, being Part of the Road Allowance between Lots 26 and 27, Concession 4, designated as Part 1, Plan 40R-29922 and Part 1, Plan 40R-29923 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipality of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 14. Director, Engineering Services, Report ENG 14-18 Tender No. T-13-2018 -Breezy Drive, Waterfront Trail and Forestbrook Park Road and Pathways Reconstruction Council Decisio.n 1. That Tender No. T-13-2018 -Breezy Drive, Waterfront Trail and Forestbrook Park -Road and Pathways Reconstruction, as submitted by Bond Paving & Construction Inc. in the total tendered amount of $641,276.13 (HST included) be accepted; 2. That the total gross project cost of $760,067.00 (HST included), including . the tender amount and other associated costs, and the total net project cost of $684,464.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $684,464.00 as follows: a) b) The sum of $200,000.00 as approved in the 2018 Sidewalks Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; The additional sum of $17,510.00 to be funded by a transfer from the Federal Gas Tax Reserve Fund; 12 -Cdpof-p](KER]NG Coun·cil Meeting Minutes June 25, 2018 7:00 pm -Council Chambers c) The sum of $349,879.00 as approved in the 2018 Roads Capital Budget to be funded by a transfer from the Roads & Bridges Reserve Fund; · d) The sum of $117,000.00 as approved in the 2018 Parks Capital Budget to be funded by an internal loan for a five-year term, and $75.00 to be funded by property taxes; and. 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 16. Director, Engineering Services, Report ENG 18-18 Proposed Stopping Restrictions . · -Oklahoma Drive Council Decision 1. · That the attached draft by-law be enacted to amend Schedule "1 ", No Stopping, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address stopping restrictions on Oklahoma Drive adjacent to Fairport Beach Public School, from 30 metres east of Eyer Drive to Hillcrest Road; and 2. That the appropriate officials of the City'of Pickering be authorized to take the necessary actions as indicated in this report. 17. Director, Finance & Treasurer, FIN 12-18 Investment Portfolio Activity for the Year Ended December 31, 2017 Ontario Regulation 438/97 under the Municipal Act, 2001 Council Decision It is recommended that report FIN 12-18 of the Director, Finance & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2017 be received for information. 18. Director, Finance & Treasurer, Report FIN 13-18 Development Charges Reserve Fund -Statement of the Treasurer for the Year Ended December 31, 2017 13 13 14 -Cdpo/-p](KERJNG Council Decision Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers That Report FIN 13-18 of the Director, Finance & Treasurer respecting the Development Charges Reserve Fund be received for information. 19. Director, Finance & Treasurer, Report FIN 14-18 Annual Indexing -Development Charges and Seaton Financial Impacts Agreement Council Decision 1. That Report F_IN 14-18 of the Director, Finance & Treasurer be received; 2. That effective July 1, 2018 as provided for in By-law No. 7595/17, the Development Charges (the "DCs") referred to in Schedule "C" of that By-law be increased by a 6 month period indexing of 1.4 percent, and for those non-residential Seaton employment lands lying north of the Highway 407 corridor, be indexed effective December 31, 2018; 3. That effective July 1, 2018 as provided for in By-law No. 7595/17, the DCs referred to in Schedule "D" of that By-law be increased by an annual indexing of 3.3 percent; 4. That effective July 1, 2018 the payments related to "10 per cent Soft Services" as provided for by the Sea.ton Financial Impacts Agreement dated . November 26, 2015 be \ncreased by an annual indexing of 3.3 per cent; and 5. That the appropriate City of Pickering officials be authorized to take. the necessary actions as indicated in this report. 20. Director, Finance & Treasurer, Report FIN 15-18 2018 Final Tax Due Date for Commercial, Industrial, and Multi-Residential Realty Tax Classes Council Decision 1. 2. That Report FIN 15-18 of the Director, Finance & Treasurer be received; That the Director, Finance & Treasurer be authorized to issue the final 2018 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of September 27, 2018; 14 -C~of-p](KERlNG Council Meeting Minutes June 25, 2018 . 7:00 pm -Council Chambers 3. · That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; · 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 21. Director, Finance & Treasurer, Report FIN 16-18 Strategic Asset Management Policy Council Decision 1. That'Report FIN 16-18 of the Director, Finance & Treasurer regarding the Strategic Asset Management Policy be received; 2. That the Strategic Asset Management Policy, attached to this report,.be approved; 3. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to make any interpretations of the Policy, make rulings that will allow the conduct of business to proceed, and to take any actions necessary to this effect; and, 4. That the a'ppropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Policy. 22. Director, Finance & Treasurer, Report FIN 17-18 Ontario's Main Street Revitalization Initiative -Municipal Funding Agreement Council Decision 1. · That Report FIN 17-18 regarding Ontario's Main Street Revitalization Initiative -Municipal Funding Agreement be received; 2. That the draft By-law attached to this report be enacted; and 3. That the Mayor and Clerk be authorized to execute a Municipal Funding Agreement for the transfer of Main Street Revitalization Initiative funds between the _Association of Municipalities of Ontario and The Corporation of the City of Pickering. 15 15 16 -Ct40/-p](KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 23. Chief Administrative Officer Report CAO 06-18 Economic Development Study Partnership Opportunity with Canadian Urban Institutes . -A Strategic Road Map Council Decision 1. That Report CAO 06-18 detailing the City's interest in entering into a partnership agreement for an Economic Development Impact Study for the Highway 407 Corridor with.the Canadian Urban Institute (CUI) be received; 2. That the City's cost of participating in the partnership agreemeht of $45,000 be funded by a transfer of $30,000 from the Seaton Application Fee Reserve and $15,000 be charged to the consulting account · (2121.2392.0000) and this amount is being entirely funded from the Invest Canada -Community Initiatives Government Grant; 3. That staff coordinate the community engagement aspects of this study with the ongoing Community Engagement study previously approved by Council (CAO 03-18); . 4. That staff be directed to send a copy of this Report to the Canadian Urban Institute, Transport Canada, Greater Toronto Airports Authority, Toronto Global, the Region of Durham, Via Rail and Metrolinx; and 5. That staff report back to Council upon completion of this study. 24. Director, City Development & CBO, Report PLN 15-18 Sole Source Purchase Whitevale (LED) Sreetlight Replacement Project City of Pickering Council Decision 1. 2. 3. That the quote submitted by Holophane for 22 Radial Wave Luminaires and 22 Arms in the amount of $44,022.00 (HST excluded) be accepted in accordance with Purchasing Policy 09.04(d); That the quote submitted by Langley Utilities Contracting Ltd. for installing the new Radial Wave Luminaires and Arms in the amount of $8,039.96 (HST excluded) be approved; That the total project cost of $61,655.00 (HST included), including the amount of the luminaire quotation, installation quotation, and contingency, 16 -C~of-p](KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers and the total net project cost of $55,522.00 (net of HST rebate) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the net project costs of $55,522.00 as follows: a) the sum of $51,376.00, as provided for in the 2018 Capital Budget 5325 Streetlights & Signalization by a transfer from the Sustainable Initiatives Reserve; b) the additional sum of $4,146.00 to be funded from property taxes and be charged to 2325.5"981 account; 5. That City staff be authorized to sign any agreements between the City and Holophane and Langley Utili~ies Contracting Ltd. in a form satisfactory to the Director, Finance & Treasurer; and 6. That th-e appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. -· 25. Director, City Development & CBO, Report PLN 16-18 Proposed Telecommunication Towers Seaton Community Council Decision That City Council endorse in principle the placement of telecommunication towers within City parks in the Seaton Community. 26. Director, City Development & CBO, Report PLN 19-18 Purchase of Electric Vehicles and Charging Stations Council Decision 1. That Council approve the Workplace Electric Vehicle Charging Incentive Program (WEVCIP) as an alternate funding source of $22,500.00 for the purchase of electric charging .stations; 2. That Council authorize the Director, Finance & Treasurer to revise the source of funding from Municipal GHG Challenge Fund in the amount of $22,000.00 to Vehicle Replacement Reserve 7040; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 17 17 18 -Cd:Jof-p](KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -·Council Chambers Resolution #455/18 Moved by Councillor McLean Seconded by Councillor Brenner That Report 2018-06 of the Executive Committee meeting held on June 18, 2018 be adopted, save and except Item Nos. 12 and 15. 12. Director, Engineering Services, Report ENG 12-18 School Crossing Guard Program -Quotation No. Q-14-2018 Resolution #456/18 Moved by Councillor Ashe Seconded by Councillor Butt Carried 1. That Quotation No. Q-14-2018 submitted by Neptune Security Service Inc. in the total amountof $1,213,620.00 (HST included) with a net project cost of $1,092,903.00 (net of HST rebate) be·approved for the one year period from September 2018 to June 2019, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two additional one year periods; and 2. · That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. . Carried 15. Director, Engineering Services, Report ENG 16-18. Proposed Road Occupancy By-law Discussion ensued with staff responding to concerns raised with respect to holding utilities accountable to ensure that any damages which may occur as a result of work being conducted, would be returned to its orginal state in a timely manner. Resolution# 45718 Moved by Councillor McLean Seconded by Councillor Brenner 1. That Report ENG 16-18 of the Director, Engineering Services regarding the proposed Road Occupancy By-law be received for information; 18 -Ctqfof-p](KERJNG Council Meeting• Minutes June 25, 2018 7:00 pm -Council Chambers 2. That City Council al.lthorize staff to consult with utility companies such as Bell, Rogers, Enbridge and Veridian, and soli_cit their input and comments· on the draft Road Occupancy By-law, generally in the form attached to this report; 3. That following the receipt of comments, staff submit a draft by-law with final recommendations for Council consideration at the September 11, 2018 Executive Committee meeting; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. b) Report 2018-05 of the Planning & Development Committee 1. Director, City Development & CBO, Report PLN 17-18 Official Plan Amendment Application OPA 17-003/P Amendment 31 to the Pickering Official Plan City Initiated: Information and Communication Technology Council Decision Carried 1. That Official Plan Amendment Application OPA. 17-003/P, initiated by the City of Pickering, to add new. policies and revise existing policies in the Pickering Official Plan with regard to the City's Information and Communication Technology Network and "Dig Once" Standard, as set out in Exhibit "A" to Appendix I to Report PLN 17-18, be approved subject to; a) Adding the words "where such conduits or trenches do not already exist or where a need is identified," after the words "public rights-of-way" in propos~d section 7.12; b) deleting the words "and throughout" in proposed section 7.12 (b); and c) deleting the words "demonstrating how a dedicated broadband fiber optic conduit can be designed and implemented" in proposed sections 1'6.5A (xxxvii) and 16.5 B (xxvii) and 2. That the Draft By-law to adopt Amendment 31 to the Pickering Official Plan, to add new policies and revise existing policies in the Pickering Official Plan, as set out in Appendix I to Report PLN 17-18, be forwarded to Council for enactment. 19 19 20 -C~of-p](KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers · 2. Director, City Development & CBO, Report PLN 18-18 . Drinking Water Source Protection -Proposed Amendments to the CTC Source Protection Plan and Toronto & Region Assessment Report Council Decision 1. · That the proposed amendments, as provided in Appendix I, to policies and mapping within the CTC Source Protection Plan and the Toronto & Region Assessment Report, prepared by the CTC Source Protection Committee be· endorsed; · 2. That the City Clerk forward a copy of Report PLN 18-18 and the Council Resolution endorsing the proposed amendments to the CTC Source Protection Plan and the Toronto & Region Assessment Report to the CTC · Source Protection Committee, Region of Durham and Region of York. 3·. Director, City Development & CBO, Report PLN 20-18 Draft Plan of Subdivision Application SP-2017-02 Zoning By-law Amendment Application A 05/17 9004807 Canada Inc. (Stonepay) Part of Lots 19 and 20, Concession 3, Now Parts 1 to 5, 40R-28547 Council Decision 1. 2. That the Local Planning Appeal Tribunal be advised that the City of Pickering supports Draft Plan of Subdivision Application SP-2017-02, submitted by 9004807 Canada Inc. on lands being Part of Lots 19 and 20, Concession 3, Now Parts 1 to 5, 40R-28547, to establish four blocks for residential use, a 0.62 of a hectare block for a village green, a block for a stormwater management pond, a block for a local road (Street 'A'), a block for a Type 'C' Arterial Road (Palmer's Sawmill Road), and a block for a collector road (Tillings Road extension), as shown on Attachment #5 to Report PLN 20-18, and.that the Local Planning Appeal Tribunal grant draft plan approval of the draft plan, subject to the recommended draft conditions as set out in Appendix I to Report PLN 20-18; That the Local Planning Appeal Tribunal be advised that the City of Pickering supports Zoning By-law Amendment-Application A 05/17, submitted by 9004-807 Canada Inc .. to implement the Draft· Plan of Subdivision SP-2017-02 and to facilitate a residential condominium development, and that the Local Planning Appeal Tribunal approve the zoning by-law amendment set out in Appendix II to Report PLN 20-18; 20 -Ctq;{)f-p](KERJNG Council Meeting Minutes · June 25, 2018 7:00 pm -Council Chambers 3. That the community benefits to be provided by 9004807 Canada Inc. through the bonusing provisions of Section 37 of the Planning Act R.S.O. 1990, for lands being Part of Lots 19 and 20, Concession 3, Now Parts 1 to 5, Plan 40R-28547, be approved by the Local Planning Appeal Tribunal as set out in Section 9 of the Zoning By-law Amendment; · 4. That the Mayor and City Clerk be authorized to enter into a Section 37 agreement with 9004807 Canada Inc. to secure funding for the future construction of the village green within the Draft Plan of Subdivision SP-2017-02, as outlined in Report PLN 20-18 prior to site plan approval for the . first phase of development, in accordance with Section 37 of the Planning Act R.S.O. 1990, on terms satisfactory to the Director, Corporate Services & City Solicitor, which agreement shall be registered against title to the subject lands; 5. That the Director, Corporate Services & City Solicitor and staff be authorized to attend a Local Planning Appeal Tribunal Pre-Hearing Conference, and any subsequent hearings, to support Draft Plan of Subdivision Application SP-2017-02 and Zoning By-law Amendment · Application A 05/17 as endorsed by Council; and 6. That the Director, Corporate Services & City. Solicitor be authorized to sign Minutes of Settlement which include the proposed Zoning By-law Amendment and Conditions of Draft Plan Approval on the City's behalf, subject to such other revisions as are acceptable to the Director, Corporate Services & City Solicitor. 4. Director, City Development &.CBO, Report PLN 21-18 Revised Site Plan Control Area By-law Council Decision 1. That Council approve and enact the revised Site Plan Control Area By-law as set out in Appendix I to Report PLN 21-18; 2. Thc;1t Council repeal By-laws 1079/80 and 7009/09, and replace them with the attached revised Site Plan Control Area By-law to designate the entire City of Pickering. as a S!te Plan Control Area; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 21 21 22 -Cdgof-p](KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers Resolution #458/18 . . Moved by Councillor Pickles Seconded by Councillor McLean That Report 2018-05 of the Planning & Development Committee meeting held on June 18, 2018 be adopted, save and except Item No. 5. Carried . 5. Director, City Development & CBO, Report PLN 22-18 Consulting Services for the Infill and Replacement housing in Established Neighbourhoods Study Request for Proposal No. RFP-8-2018 Discussion ensued with staff responding to questions raised regarding the composition of the committee, the process for public consultation as well as the scope. Clarification was provided on the two previous resolutions endorsed by Council, which identified two separate plans, with the Nautical Village as a separate exercise. They also questioned whether the previous Mayor's Task Force study could also be incorporated. Resolution # 459/18 . Moved by Councillor McLean Seconded by Councillor Brenner 1. That the proposal submitted by SGL Planning & Design Inc. to undertake the Infill and Replacement Housing in Established Neighbourhoods Study in the amount of $147,657.00 (including HST) be accepted; 2. That the total gross project cost of $164,342.00 (HST included), including the RFP amount and contingency costs, and the total net project cost of $147,995.00 (net of HST rebate), utilizing the funding identified for this project in the 2018 Current Budget for the City Development Department, Consulting and Profes~ional (Account 2611.2392.0000), be approved; 3. · . That Council authorize the Director, Finance & Treasurer to finance the net project cost in the amount of $147,995.00 as follows: a) b) The sum of $81,397.00 to be funded from property taxes; The sum of $66,598.00 to be funded by a transfer from the Development Charges -Studies Reserve Fund; and 22 -C~of-p](KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 4. That the appropriate City of Pickering staff be authorized to enter into any agreements to give effect hereto. (VIII) New and Unfinished Business 1. Director, Community Services, Report CS 11-18 Tender for Pickering Civic Chiller Replacement -Tender No. T-15-2018 · Resolution #460/18 Moved by Councillor Ashe Seconded by Councillor Cumming Carried 1. That Tender No. T-15-2018 submitted by Mapleridge Mechanical Contracting Inc. in the amount of $403,274.40 (HST included) be accepted; 2. That the total gross project cost of $504,974.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $454,745.00 (net of HST rebate), be approved; 3. That the Director, Finance. & Treasurer be authorized to finance the net project cost of$454,745.00 as provided for in the 2018 Civic Complex Capital Budget by a transfer from Federal Gas Tax Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS 16-18 Age Friendly Community -Steering Committee Carried Discussion ensued with Members seeking clarification on the reporting process, and whether this was a Steering Committee, reporting to staff, as opposed to an Advisory Committee: They also questioned whether the Committee would include community partners from the housing organizations in order for the study to incorporate a range of housing options. 23 23 24 -Cd:Jof-p](KER]NG Council· Meeting Minutes June 25, 2018 7:00 pm -Council Chambers Resolution #461/18 Moved by Councillor Ashe Seconded by Councillor Cumming That Council receive Report CS 16-18 for information regarding the City of Pickering Age Friendly Community Steering Committee. 3. Director, Community Services, Report CS 26-18 Tender T-6-2018 -Tender for Renovations to the Kinsmen Lighting Resolution #462/18 Moved by Councillor Ashe Seconded by Councillor Cumming Carried Unanimously On a Recorded Vote 1. That Tender No. T-6-2018 as submitted by Sentry Electric Inc. in the tender amount of $348,040.00 (HST included) be accepted; 2. That the total gross project cost of $387,590.00 (HST included), including the amount of the tender and contingency and the total net project cost of · $349,037.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $349,037.00 as provided for in the 2018 Parks Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Engineering Services, Report ENG 09-18 Abbott Crescent Stormwater Management Pond Reconstruction -Tender No. T-12-2018 Resolution #463/18 Moved by Councillor Ashe Seconded by Councillor Cumming 24 Carried -Cfi:;of-p](KER]NG · Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 1. That Tender No. T-12-2018 Abbott Crescent Stormwater Management Pond Reconstru9tion as submitted by Elirpa Construction & Materials Limited in the total tendered amount of $1,076,768.55 (HST included) be accepted; 2. That Council approve the hiring of The Municipal Infrastructure Group Limited as a consultant, in the amount of $84,300.00 (HST extra) to· undertake the .contract administration and construction supervision of Tender No. T-12-2018 Abbott Crescent Stormwater Management Pond Reconstruction in accordance with Purchasing PoliciSection 10.03 (c) as the assignment is above $50,000.00; 3. That the total gross project cost of $1,343,940.00 (HST included), including the tendered amount, contract administration, construction supervision, and other associated costs, and the total net project cost of $1,210,260.00 (net of HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,210,260.00 as follows: a) the sum of $342,000.oo: as provided for in the 2017 Stormwater. Management Capital Budget to be financed by the issue of debentures by The Regional Municipality of Durham over a term not to exceed 15 years; b) the sum of $372,253.00 to be funded from the Clean Water and Wastewater Fund, Federal contribution; c) the sum of $186,127.00 to be funded from the Clean Water and Wastewater Fund, Provincial contribution; d) the ?Qditional sum of $309,880.00 to be funded by a transfer from the Rate Stabilization Reserve;) e) the annual repayment charges in the amount of approximately $30,225.00 be included in the annual Current Budget for the City of Pickering commencing 2018, or such subsequent year in which the debenture financing is repaid, and any financing cost to be paid out of Current Budget; and f) the Treasurer be authorized to ma~e any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 25 25 26 -Cd:Jof-p](KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried .5. Oirector, Engineering Service·s, Report ENG 15-18 Westney Road -Road Reconstruction -Tender No: T-11-2018 A brief discussi9n ensued with Members inquiring about timelines and permits. Resolution #464/18 Moved by Councillor Ashe Seconded by Councillor Cumming 1. That Tender No. T-11-2018 -Westney Road -Road Reconstruction, as submitted by NEI Construction Corp. in the total tendered amount of $1,171,469.87 (HST included) be accepted; 2. That the total gross project cost of $1,661,995.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $1,496,678.00 (net of HST rebate) be· approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,496,678.00 as follows: a) b) c) the sum of $1,496,000.00 as approved in the 2016 Roads Capital Budget to be funded by the issue of debentures by The Regional Municipality of Durham over a term not to exceed 10 years; the sum of $678.00 to be funded by property taxes; the annual repayment charges in the amount of approximately $180,000.00 be included in the annual Current Budget for the City of Pickering commencing 2018, or such subsequent year in which the debenture financing is repaid, and any financing cost to be paid out of Current Budget; and 26 -C~bf-PlCKERlNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers d) the Treasurer be authorized to make· any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; . 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take · the necessary actions as indicated in this report. · 6. Fire Chief, Report FIR 02-18 Supply and Delivery of One Fire Pumper Tanker -Quotation No. Q-35-2018 Resolution #465/18 Moved by Councillor Ashe Seconded by Councillor Cumming Carried 1. That Quotation No. Q-35-2018 submitted by Dependable Truck and Tank Ltd. for the Supply and Delivery of One Fire Pumper Tanker in the amount of $810,436.00 (HST included) be accepted; 2. That the total gross project cost of $832,471.00 (HST included) and the total net project cost of $749,666.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $749,666.00 as follows: · a) the sum of$ 749,000.00, as provided for in the 2018 Fire Services Capital Budget be financed by the issue of debentures by The Regional Municipality of Durham over a term not to exceed ten years; b) the sum of $666.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $90,000.00 be included in the annual Current Budget for the City of Pickering commencing in 2018, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; and 27 27 28 -C~of-p](KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers d) the Treasurer be authorized to make any changes, adjustments, and . revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Corporate Services & City Solicitor, Report CLK 02-18 2018 Municipal Election -Update Resolution #466/18 Moved by Councillor Ashe Seconded by Councillor Cumming Carried That Report CLK 02-18 from the Director, Corporate Services & City Solicitor regarding the 2018 Municipal Election be received for information. (IX) Notice of Motion a) Sunrise Avenue Storm Sewer Outfall Project Resolution #467 /18 Moved by Councillor Brenner Seconqed by Councillor Ashe Carried Whereas the City of Pickering has identified a capital project called Frenchman's Bay Yacht Club Outfall Reconstruction in 2020, in the 2019 -2022 Capital Forecast, in the amount of $596,300; Whereas the City of Pickering has identified a capital project called Oil Grit Separators in 2019, in the 2019 -2022 Capital Forecast, in the amount of $300,900; Whereas these two projects are intended to be completed together, by reconstructing the storm sewer outfall located south of the Frenchman's Bay yacht Club on Sunrise·Avenue and installing an oil grit separator, with the overall 28 -Cd:Jof-Pl(KER]NG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers goal of improving the quality of the stormwater that is currently being discharged untreated into Frenchman's Bay; Whereas years of sediment transport and deposition-, and associated coastal engineering processes that have occurred along the surface of Frenchman's Bay (which is a coastal marsh), and possibiy from the storm sewer·outfall, along with the frequent low water levels that have been experienced within Frenchman's Bay over the last decade, has necessitated the need for regular dredging over the years by the Frenchman's Bay Yacht Club to enable safe access from their southern dock area; Where.as the impact of dredging, coupled with unstable water levels, has resulted in serious erosion of the shoreline and damage to the southern retaining wall abutting the Club's sidewalk and dock area; Whereas the Frenchman's Bay Yacht Club wishes to rebuild their retaining wall and abutting docks and sidewalk in 2019; Whereas it is desirable that such repairs be carried out concurrently with improvements to the Sunrise Avenue storm sewer outfall; Now therefore be it resolved that the Frenchman's Bay Yacht Club Outfall Reconstruction project be accelerated and referred to the 2019 Capital Budget for consideration, along with the Oil Grit Separators project; And further that City staff enter into discussions with theTRCA regarding their participation in this project, which may consist of in kind contributions and completing further enhancements on abutting TRCA lands, directly to the south of the storm sewer outfall reconstruction area. Carried Unanimously ' On a Recorded Vote b) Removal of Remaining R4 Designations -Rotary Frenchman's Bay West Park Resolution #468/18 Moved by Councillor Brenner Seconded by Councillor Ashe Whereas the Rotary Frenchman's Bay West Park encompasses lands at the southwestern end of Frenchman's Bay, lands northerly to the south side-of Sunrise Avenue, the eastern side of West Shore Boulevard, and the northern shore of Lake Ontario; 29 29 30 -Cd:Jof-p](KERJNG Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers Whereas these lands were previously designated as a special study area where TRCA was encou'raged to continue its acquisition program to acquire any lands within the designated area that may become available; Whereas with the exception of three properties located on the south side of Beachpoint Promenade, all lands within the park have been acquired; Whereas Zoning By-law 2511 was approved in the early 1960's and zones portions of the Frenchman's Bay West Park land as "G" -Greenbelt and "R4" -Detached Dwelling Fourth Density; Whereas iln 2012, the City of Pickering adop.ted Rotary Frenchman's Bay West Master Plan; Now Therefore be it resolved that City staff initiate the necessary steps to amend Zoning By-law 2511 as follows: 1. To change the zoning of all lands currently zoned "R4" -Detached Dwelling Fourth Density to an appropriate zone category that recognizes these lands .as Open Space/Environmental Park. 2. To change zoning on lands currently zoned "G" -Greenbelt to an appropriate zone category that recognizes these lands as Open Space/Environmental Park. And that those properties remain in private ownership be granted non-conforming status. Carried Unanimously On a Recorded Vote (VIII) By-laws 7627/18 7628/18 7629/18 Being a by-law to authorize the Supply and Delivery of One New Latest Model Year Articulating Front Loader project in the City of Pickering and the issuance of debentures in the amount of $200,000.00. Being a By-law to authorize the Execution of an Agreement with the Association of Municipalities of Ontario (Main Street Revitalization Initiative). Being a By-law to establish the 2018 Final Property Tax Due Date for the Commercial, Industrial and Multi-Residential Tax Classes. 30 -C~of-. -PlCKERlNG Council Meeting Minutes Jua:1e 25, 2018 7:00 pm -Council Chambers 7630/18 7631/18 7632/18 7633/18 7634/18 7635/18 7636/18 7637/18 7638/18 7639/18 7640/18 Being a By-law to establish Blocks 107 and 108, Plan 40M-2620 as public highway. Being a By-law to exempt Block 29, Plan 40M-2086, from the part lot control provisions of the Planning Act. Being a By-law to designate the City of Pickering as a Site Plan Control Area. · Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 19, Concession 3, Part 3, 40R-26764, Part 40, 40R-6934, and Part 2, 40R-29605, City of Pickering (A 07/17, SP-2017-04, CP-2017-02). . Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the juri_sdiction of the City of Pickering and on private and municipal property. · Being a By-law to authorize the Abbott Crescent Stormwater Management Pond Reconstruction project in the City of Pickering and the issuance of debentures in the amount of $342,000.00. Being a By-law to authorize the Supply and Delivery of One Fire Pumper Tanker project in the City of Pickering and the issuance of debentures in the amount of $749,000.00.1 Being a By-law to amend Zoning By-law 3036, as amended to permit residential development (A 10/14). 0MB Decision-no action required. By-law being assigned a number for record keeping purposes. Being a By-law to amend Zoning By-law 7553/17, as amended, to remove the holding provision "H6" (A 08/18). Being a By-law to authorize the Westney Road -Road Reconstruction project in the City of Pickering and the issuance of debentures in the amount of $1,496,000.00. 31 31 32 7641/18 7642/18 7643/18 7644/18 Council Meeting Minutes June 25, 2018 7:00 pm -Council Chambers Being a By-law to adopt Amendment 33 to the Official Plan for the City of Pickering (OPA 15-001/P) . Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 19, Concession 3, Now Part 1, 40R-2548 and Part 1, 40R-26764 in the City of Pickering, (A 06/15). Being a By-law to adopt Amendment 31 to the Official Plan for the City of Pickering (OPA 17-003/P). Being a By-law to stop-up and close those parts of Lots 15 and 16, Concession 1 as in Hwy. Plan 498 (except Hwy. Plan 723) being Service Road also known as Kellina Street as public highway for the purpose of sale to the adjacent owners, subject to required easements. Resolution #469/18 Moved by Councillor Cumming Seconded by Councillor Brenner That By-law Nos. 7627/18 through 7644/18 be approved. Carried (X) Other Business 1. Councillor Brenner questioned staff on the timelines for the upcoming projects. (XI) Confirmation By-law By-law Number #7645/18 Councillor Cumming, seconded by Councillor Brennner moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of June 25, 2018. Carried 32 --C¾of-. -PlCKERlNG (XII) Adjournment Moved by Councillor Cumming Seconded by Councillor Brenner Council Meeting Minutes June 25, 2018 7:00 pm ~ Council Chambers That the meeting be adjourned at 9:50 pm. Dated this 25th day of June, 2018. 33 David Ryan, Mayor Debbie Shields City Clerk Carried 33 34 -C~of-Pl(KERJNG Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: -Chief Administrative Officer -Director, City Development & CBO Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles T. Prevedel K. Bentley P. Bigioni M. Carpino :-Director, Corporate Services & City Solicitor R. Holborn S. Karwowski J. Hagg C. Rose M. Gadzovski S. Booker K. Senior K. Thompson L. Narraway D. Shields -Director, Community Services -Director, Engineering Services -Director, Finance & Treasurer -Fire Chief -Chief Planner -Division Head, Water Resources & Development Services -Manager, Capital Projects & Infrastructure -Manager, Accounting Services -Manager, Municipal Law Enforcement Services -Supervisor, Animal Services -City Clerk (I) Disclosure of Interest No disclosures of interest were noted. (Ill) 'Matters for Consideration 1. Director, Finance & Treasurer, Report FIN 19-18. 2018 Year End Audit Paula Jesty, Deloitte LLP, appeared before the Committee to provide an overview of the 2018 Year End Audit by summarizing highlights of the audit. 1 -C~o/-p](KER]NG Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Recommendation Moved by Councillor McLean Seconded by Councillor Brenner 1. That the Audit Service Plan as submitted by Deloitte LLP, included in this report, be received for information; and 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be . authorized to sign the confirmation of change to the master services agreement on behalf of the City. 2. Director, Corporate Services & City Solicitor, Report AS 01-18 Animal Sheltering Agreement for the Town of Whitchurch-Stouffville -Five-year term effective January 1, 2019 J Recommendation Moved by Councillor Cumming Seconded by Councillor McLean Carried 1. That Council authorize Animal Services to provide sheltering services for The Corporation of the Town of Whitchurch-Stouffville for a.five-year term effective January 1, 2019; 2. That Council approve the draft Agreement attached hereto for the provision of sheltering services to Whitchurch-Stouffville, and that the Mayor and City Clerk be authorized to execute the Agreement on behalf of the City, subject to minor revisions agreeable to the Director, Corporate Services. & City Solicitor; 3. That all sheltering service fees to be paid by the Town of Whitchurch-Stouffville be placed in the Animal Servic~s Operating Revenue Account; and 4. That the appropriate officials of the City of Pickering be given the authority to give· effect thereto. Carried 2 35 36 -C~o/-p](KERJNG Executive Committee · Meeting Minutes Tuesday, Septem·ber 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 3. Director, Corporate Services & City Solicitor, Report BYL 01-18 10th Annual Toys for Tickets and Food for Fines 2018 Recommendation Moved by Councillor McLean Seconded by Councillor Brenner 1: That parking tickets issued between December 1 through 21, 2018 be eligible for the Toys for Tickets/Food for Firies program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 21, 2018; and · 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 27-18 Pickering Sports Medicine & Wellness Centre -Lease Amending Agreement Recommendation Moved by Councillor Brenner Seconded by Councillor Butt Carried 1. That the Mayor and the City Clerk be authorized to execute the Lease Amending Agreement with Angela Dye Physiotherapy Professional Corporation-carrying on business as Pickering Sports Medicine & Wellness Centre as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 3 -C1of-p](KER1NG Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers. Chair: Councillor Pickles 5. Director, Community Services, Report CS 28-18 Security Services -Contract Extension Recommendation Moved by Councillor McLean Seconded by Councillor Butt 1. That the Mayor and the City Clerk be authorized to extend the contract with Best Guard Security Inc., as set out in Attachment 1 to this report, for a term ending April 30, 2019, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 6. Director, Engineering Services, Report ENG 22-18 Tender for Asphalt and Concrete Repairs -Tender No. T-19-2018 Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming Carried · 1. That Tender No. T-19-2018 for Asphalt and Concrete Repairs submitted by Aloia Bros. Concrete Contractors Ltd., in the amount of $317,455.48 (HST included) be accepted; 2. That the total gross project cost of $344,968.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $310,654.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $310,654.00 as follows: a) The sum of $248,549.00 as approved in the 2018 Current Budget -Sidewalk Rehabilitation Program to be funded by a transfer from the Federal Gas Tax Reserve Fund; 4 37 38 -C~of _ P1CKER1NG Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles b) The sum of $7,602.00 as approved in the 2018 Current Budget -Water Resources & Development Services -Roads Maintenance to be funded from property taxes; c) The sum of $45,000.00 as approved in the 2018 Current Budget -Roads -Asphalt and Concrete Repairs program to be funded from property taxes; d) The over expenditure amount of $9,503.00 to be funded from property taxes; and 4. . That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Finance & Treasurer, Report FIN 18-18 Section 357/358 of the Municipal Act-Adjustment to Taxes Recommendation Moved by Councillor Ashe Seconded by Councillor Butt Carried 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. · 8. Director, Corporate Services & City Solicitor, Report LEG 06-18 City of Pickering Proposed Sale to 2198136 Ontario Ltd. 875 Kingston Road, Pickering Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 5 Carried -C1of-Pl(KER1NG Executive Committee . Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1. That the land described as Part 3, Plan 40R-25703, Pickering be sold to 2198136 Ontario Ltd. (or as.it may further direct) for a price of $120,000; 2. That the Director, Corporate Services & City Solicitor be authorized to execute a Transfer of the said lands, as well as any other documents, instruments and agreements as may be necessary to give effect to the above-noted transfer; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9. Director, Corporate Services & City Solicitor, Report CLK 03-18 2019 Committee and Council Meeting Schedule Recommendation Moved by Councillor Cumm'ing Seconded by Councillor Butt Carried. That the 2019 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. Carried (IV) Other Business Councillor McLean questioned whether staff have been reviewing the new cannabis laws regarding retail sales. The Chief Administrative Officer noted that staff would be bringing forward a report on the subject in January of 2019. (V) Adjournment The meeting adjourned at 2:28 pm. 6 39 40 -C~of-p](KER]NG Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles ·Also Present: -Chief Administrative Officer Planning & Development. Committee Meeting Minutes Tuesday, September 11, 2018 7:00 pm -Council Chambers Chair: Councillor Ashe T. Prevedel K. Bentley P. Bigionr -Director, City Development and Chief Building Officer C. Rose D. Shields N. Surti D. Wylie R. McNeil L. Roberts ,. Director, Corporate Services & City Solicitor -Chief Planner · -City Clerk -Manager, Development Review & Urban Design -Principal Planner, Development Review -Planner I -Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations (Ill) Part "A" Information Reports Councillor Ashe, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are notentitled to appeal the decision of City Council to the Local Planning Appeal Tribunal, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so.· 1 -· Cdyof-p](KER]NG Planning & Development Committee Meeting Minutes Tuesday, September 11, 2018 7:00 pm -Council Chambers Chair: Councillor Ashe C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion p·urposes as well as the order of speakers. · 1: Information Report No. 11-18 Zoning By-law Amendment Application A 05/18 King Mushroom Investments Part.of Lot 18, Range 3, Now Parts 1 to 7, Plan 40R-7994 985 Brock Road A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. R. McNeil, Planner I, appeared before the Committee and through the aid of a Power Point presentation, provided an overview of the application as submitted by King Mushroom Investments for property located at 985 Brock Road. She outlined the location, current uses as well as the applicant's proposal to amend the.zoning in order to allow for a wider range of business uses. Bob Martindale, Martindale Planning Services, appeared before the Committee noting he was in attendance in order to respond to any questions raised. · No members of the public appeared in support of or in opposition to the application. 2. Information Report No. 12-18 Zoning By-law Amendment Application A 09/16(R) Draft Plan of Subdivision Application SP-2016-01 Draft Plan of Condominium Application CP-2016-03(R) 702153 Ontario Limited North Part Lot 32, Con. 1; Lots 1 to 4, Plan 566; Part 1, Plan 40R-2545; and Part 1 , Plan 40R-2549 1985 & 1999 Altona Road and 323, 327 & 331 Finch Avenue A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. D. Wylie, Principal Planner, Development Review, appeared before the Committee and through the aid of -a Power Point presentation, provided an overview of the applicant's proposal for lands located at 1985 & 1999 Altona Road and 323, 327 & 331 Finch Avenue. She noted the applicant had previously submitted a proposal in 2016, but after acquiring additional lands _on Finch Avenue, a revised proposal has been submitted. 2 41 42 -C~of-p](KER]NG Planning & Development Committee Meeting Minutes Tuesday, September 11, 2018 7:00 pm -Council Chambers Chair: Councillor Ashe D. Wylie provided an outline of the location and surrounding land uses. She noted the current proposal will include a total of 85 units consisting of semi-detached, back-to-back townhouses, and traditional townhouses with all units being accessed through an internal private road. Steve Edwards, GHD Planning, appeared before the Committee on behalf, of the applicant, noting he was in attendance to respond to any questions raised. Sonia Davis, 342 Mapleview Court, Pickering, appeared before the Committee, noting her concerns with respect to traffic, stating that on street parking is a problem on her · street and this development could cause an increase in the problem. She also indicated she does not agree with an entrance from Finch Avenue, noting additional safety concerns. She also questioned where children would play. Members expressed concerns with developments continually allowing for only 2 parking spaces, as most people use garages for storage as opposed to parking. They noted their concerns with this possibly being a future on 'street parking problem. They requested that adequate parking including visitor parking be looked into as well as discussions with Durham Region regarding the location of bus stops and the future urbanization of Altona and Finch. They also requested that staff explore possible opportunities surrounding the hydro right-of-way for a playground or parkette, or to accommodate additional parking: Members also questioned whether the condominium corporations would be responsible for boulevard maintenance. (IV) Part "8" Planning & Development Reports 1. Director, City Development & CBO, Report PLN 23-18 Zoning By-law Amendment Application A 04/18 Request for Red-Line Revision of Draft Approved Plan of Subdivision SP-2009-11 (R) Mattamy (Seaton) Limited Part of Lots 21 & 22, Concession 4, Part of Lots 21, 22 & 23, Concession 5 Seaton Community, City of Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Revision to Draft Plan of Subdivision SP-2009-11 (R) submitted by Mattamy (Seaton) Limited, to permit a red-line revision to a draft approved plan of subdivision on lands being Part of Lots 21 & 22 Concession 4, Part of Lots 21, 22 3 -C1of-Pl(KER1NG Pl.anning & Development · Committee Meeting Minutes Tuesday, September 11, 2018 7:00 pm -Council Chambers Chair: Councillor Ashe & 23 Concession 5, as shown on the Applicant's Revised Plan Attachment #2 to Report PLN 23-18, be endorsed; 2. That the proposed amendments to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2009-11 (R) as set out in Appendix I to Report PLN 23-18 be endorsed; 3. That the Local Planning Appeal Tribunal (formally known as the Ontario Municipal Board) be advised of City Council's ·decision on the request for a red-line revision to Draft Plan of Subdivision SP-2009-11 (R) and that the City Solicitor be authorized to attend any Local Planning Appeal Tribunal/Ontario Municipal Board hearing on the requested red-line revision; 4. That Zoning By-law. Amendment Application A 04/18, submitted by Mattamy (Seaton) Limited, to implement the red-line revision to Draft Approved Plan of Subdivision SP-2009-11 (R), be approved, and the draft zoning by-law contained in Appendix II to Report PLN 23-18 be forwarded to Council for enactment. Moved by Councillor Pickles Seconded by Councillor Butt Carried As Amended Later in the Meeting [Refer to following motion] That Appendix 1, as set out in Recommendation 2 be amended to revise Condition A-1 for Draft Plan of Subdivision SP-2008-11, to read January 2, 2018, not November 9, 2017. ' . Carried The Main motion was then Carried as amended. 2. Director, City Development & CBO, Report PLN 24-18 Delegation of Council Authority under the Ontario Heritage Act Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 4 · 43 44 -C~of-p](KERJNG Planning & Development Committee Meeting Minutes Tuesday, September 11, 2018 7:00 pm -Council Chambers Chair: Councillor Ashe 1. That Council approve and enact a Delegation of Council Authority By-law to · consent/grant heritage permits for the alteration of designated properties as set out in Appendix I to Report PLN 24-18; 2. That the appropriate City .of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried (V) Adjournment The meeting adjourned at 7:45 pm. 5 --Ctpof--p](KER]N Correspondence 1. Corr. 73-18 Guy Giorno, Integrity Commissioner September 17, 2018· Pages Receive for Information 46-50 Correspondence received from Guy Giorno, Integrity Commissioner, submitting the 2017 annual report of the Integrity Commissioner for information purposes. 45 Integrity Commissioner 2017 Annual Report 1. Introduction Integrity Commissioner for Durham Region · and Brock, Clarington, Oshawa, 1 Pickering, : Scugog, Uxbridge and Whitby Annual Report ORIGINAL TO: COPY TO: FILE TAKE APR. ACTION I was appointed as Integrity Gornmissioner for the Regional Municipality of Durham and its local municipaliUes pursuant to the following by-laws2 effective the following dates: . M;~ci~ali~j •c74• % ~~ s;-~aYJ ·~o,.. /:>.~ate Bas~ea Effecti~e mater.~. ,,_,::;, 5f%:~::: = ~ J~0'p" ~-~:=~ ".;;,,'"'" '; ',,B=';; °",v ~-'0:0.~ws=* %%"'"s ~;z -: ~ ~"'£ 0, Regional Municipality of Durham 58-2016 Dec. 14, 2016 Township of Brock 2715-2017-AP · . Jan. 16, 2017 Municipality of ClarinQton 2017-019 City of Oshawa 45-2018 City of Pickering 7538/17 Township of ScugoQ 15-17 Township of UxbridQe 2017-085 Town of Whitby 7234-17 Feb.27,2017 April 30, 2018 Jan.16, 2017 March 6, 2017 June 26, 2017 Feb.21,2017· Jan. 1,2017 Jan. 1,2017 Feb.28,2017 April 30, 2018 Jan. 1,2017 Jan. 1,2017 June 26, 2017 Feb.21,2017 In appointing me all of the local municipalities relied on the Region's Request for Proposal 1042A-2016. Consequently, it makes sense for me to present a joint annual report. However, the different effective dates mean that I have not served each . municipality for the same· length of time. For the sake of consistency, I propose to issue reports on a calendar year basis. This report covers calendar year 2017. · The Town·of Ajax has not appointed me as its Integrity Commissioner and is not . covered by this report. The City of Oshawa did not appoint me until 2018 and, therefore, is not covered in this report . . The r~sponsibilities of the Integrity Cqmmissioner include: providing information and advice to.councils and members of council on codes of conduct and the issues arising 1 Bec;use it did not appoint me until 2018, Oshawa is not covered by this annual report. 2 Each municipality has adopted its own Code of Conduct for Members of Council and separately appointed me as Integrity Commissioner unqer section 223.3 of the Municipal Act, 2001. Integrity Commissioner 2017 Annual Report 46 47 Integrity Commissioner 2017 Annual Report 2 under them; providing advice to councils on other policies and procedures that relate to the ethical behaviour of members; providing information to the public on codes of conduct and the obligations of members under the codes; submitting an annual report to each council; and conducting independent investigations of complaints alleging that a code of conduct has been contravened. 2. Guidance and Advice While the Integrity Commissioner's independent investigative role is extremely important, it has been observed that the investigation of potential contraventions is a last resort. Ideally, members should act ethically and in compliance with codes so that a contravention nev(;!r occurs. To this end, the Integrity Commission plays a vital "proactive" role, providing advice and guidance to promote ethical compliance across the. Regiori and the local municipalities. 2.1 Confidential Guidance One of the Integrity Commissioner's roles is to provide confidential guidance to individual members of councils. While all members of councils are encouraged to reach · out to the Integrity Commissioner, some seek guidance while others do not. In 2017 I provided guidance to three different council members from two local municipalities. It is important that members be able to rely on advice received from the Integrity . Commissioner. While I consider myself to be always bound by advice that I provide to a member, in the interest of transparency and certainty that principle should be enshrined · in each code of conduct. For example, Toronto includes the following provision in its code of conduct: · "Any written advice given by the Integrity Commissioner to a member binds the Integrity Commissioner in any subsequent consideration of the conduct of the member in the same matter as long as all the relevant facts known to the member were disclosed to the Integrity Commissioner." I recommend that Regional Council and local councils amend their codes to include a similar provision. I also provided guidance to the administration of some municiapalities: • I provided guidance to three municipalities on amendments to their council codes of conduct. • I provided guidance to a municipality on its employee code of coduct. • I provided guidance to a municipality on the application of its employee code of conduct to a particular situation .. Integrity Commissioner 2017 Annual Report Integrity Commissioner 2017 Annual Report • I provided guidance to several municipalities on the portions of Sill 68, the Modernizing Ontario's Municipal Legisla'tion Act, 2017, related to codes of conduct, integrity commissioners and the Municipal Conflict of Interest Act. 3. Internal Outreach, Education and Training During 2017 I conducted the following internal outreach, education and training: • Monday, October 16: Town of Whitby Council Education and Training Session 4. Complaints and Investigations ·3 An important component of the Integrity Commissioner's role is to receive complaints (from councils, members of councils and members of the public) and to conduct · independent investigations to determine whether contraventions have occurred. In the event of a co_ntravention the Integrity Commissioner makes a penalty recommendation (reprimand or suspension of up to 90 days' pay) to council and council has sole responsibility to decide whether the penalty should be imposed. Not all complaints are investigated. Some complaints relate to rules and laws (e.g., Municipal Freedom of Information and Protection of Privacy Act) other than the Code of Conduct. Some_ complaints fail to contain s~fficient grounds to investigate. The · Integrity Commissioner may also decline to investigate if a complaint appears to be frivolous, vexatious or made in bad faith. I issued a total ofthree investigation reports covering complaints received in 2017. Two of those investigation reports were issued in 2018 . . . ~"'-v0 = -.. . p • . . Investigation & •0 Gontravention No Einaing of • ;(fa • • 01<. ' & Muncigalit~ " ~eJiorts ~~ k: Eounct Gontravention . . . . . ... Regional Municipality 2 .o 2 of Durham Township of Brock 0 .Q 0 Municipality of 0-0 0 Clarington City of Pickeririg 0 0 0 .. Township of Scugog 1 0 l Township of UxbddQe 0 0 0 J Town of Whitby 0 0 0 Integrity Comm_issioner 2017 Annual Report 48 49 Integrity Commissioner 2017 Annual Report 5. Public Outreach 4 Another important role is to provide information to the public about coqes of conduct and the obligations of members under the codes. This involves direct contact with members of the public and on occasion with the news media. While accessibility to the public is an essential aspect of my role, there are certain boundaries that .1 do not cross: • I cannot assist anyone to draft a complaint against a member. I limit my role to . sending out copies of the Code of Conduct and the Complaint Protocol. • While I can give general information about the Code to the news media and public, I cannot comment on specific cases, real or hypothetical. (For example, I will not answer "Wouid it be appropriate for Councillor X to do Y?" or "Did Councillor A contravene the Code by doing B?") The only individuals to whom I provide specific advice in_ individual cases are the individual councillors.· • Similarly, I w_ill not give advice to one member of a council concerning the conduct of another member of a council. • I will not comment to the news media on-the conduct of an ongoing investigation, nor even whether an investigation is occurring. Once a report to council is submitted, I let the report speak for itself and will not answer news media questions about it. An exception is made if a council instructs me to explain my .report to the media. • If a news media inquiry were to relate to a municipal program or service, then I would refer the journalist to the appropriate municipal spokesperson . . 6. Recommended Code of Conduct Amendments In my experience, it is not always obvious upon initial review of a Complaint that there are insufficie_nt grounds for an investigation. Sometimes this becomes apparent only after an investigation has commenced and the Integrity Commissioner has the opportunity to consider not just the Complaint but also the Response and the Complainant's Reply. In Durham Region Report 2017-02, I recommended that the Region's Complaint Procedure be amended to confirm that the Integrity•· Commissioner has the discretion to discontinue an investigation at any point. Specifically, I recommended that the Region's Complaint Procedure be amended by replacing section 4 in its entirety: Current: 4. Refusal to Conduct an Investigation 4.1 If upon review of a. Complaint, the lntegri.ty Commis.sioner is of the opinion that the Complaint is frivolous, ·vexatious or not made in good faith, or that there are . no or insufficient.grounds for an investigation, the Integrity Commissioner will r-iot conduct an investigation and shall_ communicate this position in writing to the Integrity Commissioner 2017 Annual Report Integrity Commissioner 2017Annual Report 5 Complainant and the member identified in the Complaint Form/Affidavit. The Integrity Commissioner is under no obligation to prepare a report for any matters that he or she summarily dismisses or determines not to investigate. Recommended: 4;· Refusal to Conduct an Investigation I Discontinuance of Investigation 4.1 If upon review of a Complaint, or at any time during an investigation, the Integrity Commissioner is of the opinion that the Complaint is frivolous, vexatious or not made in good faith, or that there are no or insufficient grounds for an. investigation, the Integrity Commissioner shall not conduct ah investigation or shall discontinue the investigation and shall communicate this position in writing to the Complainant and the member identified in the Complaint Form/Affidavit. The Integrity Commissioner is under no· obligation to prepare a report for any matters that he or she summarily dismisses or determines not to investigate or after an investigatio_n is discontinued. Respectfully submitted, Guy iorno Integrity Commissioner . Regional Municipality of Durham Township of Brock Municipality of Clarington City of Pickering . Township of Scugog Township of Uxbridge Town of Whitby June 26, 2018 Integrity Commissioner 2017 Annual Report 50 . 'a~0f, .. P1Cl<ER1NG September 17, 2018 Committee Reports a) Report EC 20.18-07 of the Executive Committee Executive Pages 1. Director, Finance & Treasurer, Report FIN 19-18 2018 Year End Audit 1-26 · Recommendation 1. That the Audit Service Plan as submitted by Deloitte LLP, include_d in this report, be received for information; and 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the confirmation of change to the master services agreement on behalf of the City. 2. , Director, Corporate Services & City Solicitor, Report AS 01-18 27-36 3. Animal Sheltering Agreement for the Town of Whitchurch-Stouffville -Five~year term effective January 1, 2019 Recommendation 1. That Council authorize Animal Services to provide sheltering services for. The Corporation of the Town of Whitchurch-Stouffville for a five-year term effective January 1, 2019; 2. That Council approve the draft Agreement attached hereto for the · provision of shelt_ering services to Whitchurch-Stouffville, and that the Mayor and City Clerk be authorized to execute the Agreement on behalf ·of the City, subject to minor revisions agree.able to the Director, Corporate Services & City Solicitor; 3. That all sheltering service fees to be paid by the Town of Whitchurch-Stouffville be placed in the Animal Services Operating Revenue Account; and 4. That the appropriate officials of the City of Pickering be· given thl:l authority to give effect thereto. · Director; Corporate Services & City Solicitor, Report BYL 01-18 10th Annual Toys for Tickets and Food for Fines 2018 Recommendation 37-38 51 4. 5. 6. 52 1. · That parking tickets issued between December 1 through 21, 2018 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 21, 2018; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, qornmunity SeNices, Report CS 27-18 Pickering Sports Medicine & Wellness Centre -Lease Amending Agreement Recommendation 39-67 .1. That the Mayor and the City Clerk be authorized to execute the Lease Amending Agreement with Angela Dye Physiotherapy Professional Corporation carrying on business as Pickering Sports M~dicine & Wellness Centre as set out in Attachment 1 to this report, subject to minor revisions as may be .required by the Director, Community SeNices and the Director, Corporate SeNices & City Solicitor. · 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. · Director, Community SeNices, Re.port CS 28-18 68-:71 Security SeNices , ' -Contract Extension Recommendation 1. That the Mayor and the· City Clerk be authorized to extend the contract with Best Guard Security Inc., as set out in Attachment ·1 to this report, for• a term ending Apri.l 30, 2019, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. · · 2. That the·appropriate officials .of the City of Pickering be authorized to take necessary actions as indicated in this report. Director, Engineering SeNices, Report ENG 22-18 Tender for Asphalt and Concrete Repairs -Tender No. T-19-2018 Rec·ommendation 72-79 1. That Tender No. T-19-2018 for Asphalt and Concrete Repairs submitted by Aloia Bros. Concrete Contractors Ltd., in the amount of $317,455"48 (HST included) be accepted; 2. That the total gross project cost of $344,968.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $310,654.00 (net of HST rebate) be approved; 3. That-the Director, Finance & Treasurer be authorized to finance the net project cost of $310,654.00 as follows: a) The sum of $248,549.00 as approved.in the 2018 Current Budget-Sidewalk Rehabilitation Program to .be funded by a transfer from · the Federal Gas Tax Reserve Fund; b) The sum of $7,602.00 as approved in the 2018 Current Budget;... Water Resources & Development Services -Roads .Maintenance to be fu.nded from property taxes; . c) The sum of $45,000.00 as approved in the 20.18 Current Budget -Roads -Asphalt and Concrete Repairs program to be funded from property taxes; d). The over expenditure amount of $9,503.00 to be funded from property taxes; a·nd . 4. . That the appropriate officials of the City of Pickering be authortzed to take the necessary ~ctions as indicated in this report. 7. · Director, Finance & Treasurer, Report FIN 18-18 80-82 Section 357/358 of the Municipal Act-Adjustment to· Taxes Recommendation 1. That the write-off of taxes· as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. · 8. · Director, Corporate Services & City Solicitor, Report LEG 06-1-8 City of Pickering Proposed Sale fo 2198136 Ontario Ltd. 875 Kingston Road, Pickering · Recommendation 83-85 1. That the land described as Part 3, Plan 40R-25703, Pickering be sold to 2198136 Ontario Ltd. (or as it may further direct) for a price of $120,000; 2. · That the Director, Corporate Services & City Solicitor be authorized to execute a Transfer of the said lands, as well as any other documents, instruments and agreements as may be necessary to give effect to the above-noted transfer; and 53 9. 54 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated i11 this report. Director, Corporate Services & City Solicitor, Report CLK 03-18 2019 Committee and Council Meeting Schedule Recommendation 86-87 That the 2019 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be ~pproved. Sep~ember 11, 2018 Committee Reports b) Re~ort PD 2018-06 of the Planning & Development Com_mittee Pages . 1. Director, City Development & CBO, Report PLN 23-18 24-38 Zoning By-law Amendment Application A 04/ 18 2. · Request for Red-Line Revision of Draft Approved Plan of Subdivision SP-2009-11 (R) Mattamy (Seaton) Limited. Part of Lots 21 & 22, Concession 4, Part of Lots 21, 22 &23, Concession 5 Seaton Community, City of Pickering Recommendation 1. That Revision to Draft Plan of Subdivision SP-2009-11 (R) submitted by Mattamy (Seaton) Limited, to-permit a red-line revision to a draft approved plan of subdivision on lands being Part of Lots 21 & 22 Concession 4, Part of Lots 21, 22 ·& 23 Concession s: as shown on the Applica'nt's Revised Plan Attachment #2 to Report PLN 23-18, ·be endorsed·; 2. That the proposed amendments to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2009-11 (R) as set out in Appendix I, as amended,·to Report PLN 23-18 be endorsed;_ 3. That the Local Planning Appeal Tribunal (formally known as the Ontario Municipal Board) be advised of City Council's decision on the request for a. red-line revision to Draft Plan of Subdivision SP-2009-11 (R) and that-the City Solicitor be authorized to attend any Local Planning Appec;:1I Tribunaf/Ontario Municipal Board hearing on the requested red-line revision; 4. That Zoning By-law Amendment Application A 04/18, submitted by Mattamy (Seaton) ·Limited, to implement the red-line revision to Draft Approved Plan of Subdivision SP-2009-11 (R), be approved, and the a raft. zoning by-law contained in Appendix II to Report PLN 23-18 be forwa,rded to Council for enactment. · · · Director, City Development & CBO, Report PLN 24-18 Delegation of Council Authority under the Ontario Heritage Act Recommendation 39-49 .55 1. . That Council approve and enact a Del_egation of Council Authority By-law· to consent/grant heritage permits for the alteration of designated properties as set out in Appendix I to Report PLN 24-18; · 2. That the appropriate City of Pickering officials be authoriz~d to take the necessary actions as indicated in this report. -a:q;0f-P1CKER1NG September 17, 2018 · New and Unfinished Business Pages 1. 2. Director, Community Services, Report CS 29-18 O'Brien and Delaney Arenas Ventilation/Sensor Retrofit at Pickering Recreation Complex -Quotation No. Q-17-2018 Recommendation 61-66 1. That-Quotation No. Q-17-2018 submitted by 1747204 Ontario Inc. 0/A Ace Services in the amount of $132,750.00 (HST excluded) be accepted; 2. That the total gross project cost of $163,568.00 (HST included), including. the amount of the quotation, contingency and other associated costs, and the total net project cost of $147,298.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project co$t of $147,298.00 as follows: a) the unspent sum of $80,620.00, as provided for in the 2018 Pickering Recreation Complex (Arena) Capital Budget, to be funded by a transfer from the Rate Stabilization Reserve; b) the unspent sum of $15,699.00, as provided for in the 2016 Pickering Recreation Complex (Arena) Capital Budget, to be funded from property taxes; c) the over-expenditures in the amount of $50,979.00 to be funded from the Capital. Contingency account 2900, from property taxes; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 17-18 Salem Road -Road Reconstruction. Tender No. T-16-2018 Recommendation 67-76 57 3. 58 1. That Tender No. T-16-2018 Salem Road -Road Reconstruction as submitted by NEI Construction Corporation in the total tendered amount of $1,316,276.26 (HST included) be accepted; · 2. That the total gross project cost ot' $1,565,697.00 (HST included), including the tendered amount and other associated costs, and the total net project cost of $1,409,959.00 (net of HST rebate) be approved; 3. That Council authorizes the Director, Finance & Treasurer to finance the net project cost in the amount of $1,409,959.00 as follows: a) the sum of $700,000.00 as provided for in the 2016 Development Projects Capital Budget to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 10 years; b) the sum of $704,980.00 as provided for in the 2016 Development Projects Capital Budget to be funded by a transfer from the Development Charges -Transportation Reserve Fund; c) the sum of $4,979.00 to be funded from property taxes; d) the annual repayment charges inthe amount of approximately $84,200.00 be provided for in the annual Current Budget commencing in 2018 or subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; · 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Ehgineering Services, Report ENG 20-18 Funding Agreement -Swim Drink Fish Canada -Rotary Frenchman's Bay West Park Recommendation 77-92 1. That Council authorize the Mayor and City Clerk to execute the Grant Agreement with Swim Drink Fish Canada, on such terms satisfactory to the Director, Engineering Services and any other necessary documentation, to permit the City of Pickering to enter into the Grant Agreement; 4. 5. 2. That Council authorize staff to apply the funds received from Swim Drink Fish Canada to the reconstruction works in Rotary Frenchman's Bay West Park, including the planting of native trees and shrubs, shoreline restoration and erosion control and a community stewardship program; 3. That $140,000.00 of the funds received from Swim Drink Fish Canada be allocated to the Frenchman's Bay West Park Phase 1 a & 1 b costs; related to planting of native trees and shrubs; 4. That the shoreline restoration, erosion control and the community stewardship program be considered in the 2019 Capital Budget ·at an estimated cost of $60,000.00, to be funded by the balance of the Swim Drink Fish Canada funds; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. · Director, Engineering Services, Report ENG 23-18-T ender for Streetlight Maintenance and Electrical Locates -Tender No. T-20-2018 Recommendation 93-99 1. That Tender No. T-20-2018 for Streetlight Maintenance and Electrical Locates submitted by Alineutility Limited in the total tendered amount of $1,380,917.57 (HST included) with a net project cost of $1,243,562.00 (net of HST rebate) funded from the Streetlight Current Budgets, be approved for the 3, 1-year terms from the date of award to September 30, 2021 subject to the annual review of the Contractor's performance; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. CEO, Pickering Public Library, Report LIB 01-18 Supply & Installation of LED Lighting at George Ashe Library -Quotation No. Q-10-2018 Recommendation 100-107 1. That the Quotation No. Q-10~2018 submitted by MOK Electric Limited in the amount of $83,349.00 (HST included) be accepted; 2. That the total gross project cost of $91,033.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $81,978.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $81,978.00 as follows: a) the sum of $41,978.00, as provided for in the 2014 and 2018 Library Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; 59 6. 60 b) That capital project 5800.1402.6181 be cancelled and these funds (property taxes $40,000) be allocated to this project; ) c) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, City Development, Report PLN 25-18 Two-year period Exemption Request for _Minor Variance Application PICA 87/18 Duffins Point Inc. 2460 and 24 70 Brock Road . Recommendation 108-112 That Council grant an exemption in accordance with Section 45 (1 .4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, and permit the Committee of Adjustment to consider Minor Variance Applications resulting from the further processing of the site plan or building permit applications submitted by Duffins Point Inc., for 2460 and 2470 Brock Road before the second anniversary of the day on which an applicant initiated zoning by-law amendment was enacted for the subject lands. -C~0f-p]( ERlNG · Report to Council Report Number: CS 29-18 Date: September 17, 2018 From: Subject: Marisa Carpino Director, Community Services O'Brien and Delaney Arenas Ventilation/Sensor Retrofit at Pickering Re.creation Complex Quotation No. Q-17-2018 -File: A-1440 Recommendation: 1. That Quotation No. Q-17-2018 submitted by 1747204 Ontario Inc. O/AAce Services in the amount of $132,750.00 (HST excluded) be accepted; 2. That the total gross project cost of $163,568.00 (HSTincluded), including the amount of the quotation, contingency and-other associated costs, and the total net project cost of $147,298.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $147,298.00 as follows: a) the unspent sum of $80,620.00, as provided for in the 2018 Pickering Recreation Complex (Arena) Capital Budget, to be funded by a transfer {rom the Rate Stabilization Reserve; b) the unspent sum of $15,699.00, as provided for in the 2016 Pickering Recreation Complex (Arena) Capital Budget, to be funded from property taxes; c) the over-expenditures in the amount of $50,979.00 to be funded from the Capital Contingency account 2900, from property taxes; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Delaney and O'Brien Arenas at the Pickering Recreation Complex are equipped with air quality monitoring and alarm systems. They monitor indoor air quality for hazardous particulates, including carbon monoxide and carbon dioxide, and will signal an alarm if levels exceed safety thresholds. System alarms trigger the ventilc;ttion systems to flush the affected area with outdoor air to protect occupants while they evacuate the space. Hazardous gases can be caused by various mechanical systems, equipment, and vehicles required for arena operations. The existing monitoring systems and controls are at the end of life and require 61 62 Report CS 29-18 Subject: O'Brien and Delaney Arenas Ventilation/Sensor Retrofit at the Pickering Recreation Complex . September 17, 2018 replacement. Critical components were replaced in 2016 to address immediate needs, but insufficient funding was available to completely replace both systems. The remaining components must be replaced as part of this project in order to maintain operations in both arenas. Request for Quotation No.Q-17-2018 was issued on July 31, 2018, and advertis.ed on the City's website. An optional site visit was held on August 9, 2018. The request forquotation closed on August 23, 2018. Four companies submitted bids for this project. The low bid submitted by 1747204 Ontario Inc. O/A Ace Services in the amount of $150,007.50 (HST included) is recommended for approval. The total gross project cost is estimated to be $163,568.00 (HST included) and the total net project cost is estimated at $147,298.00 (net of HST rebate). · Financial Implications: 1. Quotation Amount Quotation No. Q-17-2018 HST (13%) Total Gross Project Cost 2. Estimated Pro·ect Costin Quotation No. Q-17-2018 Contingency Total Cost HST (13%) Total Gross Project Costs HST Rebate (11.24%) . Total Net Project Costs 3. Approved Source of Funds 2018 Capital Budget -Rec. Complex -Arenas Account Code 5735.1802.6500 5735.1602.6181 Additional Funds Required Source of Funds Rate Stabilization Property Taxes Capital Contingency (Property Taxes) Total Funds Budget $80,620.00 15,699.00 0.00 $96,319.00 $132,750.00 17,257.50 $150,007.50 $132,750.00 12,000.00 $144,750.00 18,818.00 $163,568.00 (16,270.00) $147,298.00 Required $85,000.00 15,699.00 50,979.00 $147,298.00 Report CS 29-18 Subject: O'Brien and Delaney Arenas Ventilation/Sensor Retrofit at the Pickering Recreation Complex September 17, 2018 I Project Cost under (over) approved funds by ($so,s1s.oorl The Financial Control Policy (FIN 030), Sections 11.02 and 11.04, require approval by Council · where the project costs exceed the approved budget by more than 10 percent. Council approval is being sought at this time in order to proceed with the project as the estimated costs exceeded the approved budget by more than 10 percent. For ease of tracking, funds from 5735.1802.6500 and 5735.1602.6181 will be combined and tracked under the main account 5735.1802.6500 in the total amount of $96,319.00 and over-. expenditures in the amount of $50,979.00 to be tracked under the Capital contingency account -. 2900.0000.0000. Discussion: The original air monitoring systems in the Delaney and O'Brien arenas at the· Pickering Recreation Complex were installed in 1983 and 1992, respectively. The systems are inspected and re-calibrated· annually as part of routine maintenance. Individual components have been replaced as required over time, but the overall technology and infrastructure of the system is now at the end of its serviceable life. Many of the existing components are obsolete and difficult to source for repairs. Deficiencies were identified in 2015 and critical components were upgraded to address imm~diate needs. The balance of components and controls must now be upgraded in order to maintain safety equipment necessary for .arena operations. Request for Quotation Q-21-2017 was issued for this same scope of work last year, but costs exceeded available funds. The project was deferred and additional budget was added in 2018 and has been re-bid as Q-17-2018. Construction costs have risen significantly across the industry in 2018 due to ongoing international trade disputes and have especially affected pricing for mechanical systems and equipment manufactured outside of Canada. Due to the nature, cost,. and difficulty of maintaining the existing equipment, award is recommended to. ensure safe and sustainable ongoing use of the arenas at the Pickering Recreation Complex. Request for Quotation No. 0~17-2018 was issued on July 31, 2018 and advertised on the City's website. An optional site visit was held on August 9, 2018. The request for quotation closed on August 23, 2018. Four companies submitted bids for this profect. Award to the low bidder, 1747204 Ontario Inc. O/A Ace Services will be conditional upon receiving the City's Health & Safety form, Certificate of Insurance, and Waste Management Plan and requisite approvals. Staff have reviewed the previous work experience of 1747204 Ontario Inc. O/A Ace Services and deemed it to be acceptable. Upon careful examination of all bids and relevant documents received, the Community Services Department recommends the acceptance of Quotation No. Q-17-2018 submitted by 1747204 Ontario Inc. O/A Ace Services in the amount of $150,007.50 (HST included) and that the total net project cost of $147,298.00 be approved. 63 64 Report CS 29-18 Subject: O'Brien and Delaney Arenas Ventilation/Sensor Retrofit at the Pickering Recreation Complex Attachments: 1. Supply & Servi.ces Memorandum dated August 29, 2018 Prepared By: Approved/Endorsed By: . ~-------> M::ac~o . Ra~ues Director, Community Services Manager, Supply & Services September 17, 2018 Stan Karwowski, CPA, CMA, MBA ) MC:vp Recommended for the consideration of Pickering City Council Director, Finance & Treasurer oPJ -¥-,o,Zo/S Tony Prevedel, P.Eng. Chief Administrative Officer -~of-Pl(KERJNG ATTACHMENT#_LTOREPORT#~ tl-0/-lf: To: Marisa Carpino Director, Community Services From: Jacqueline Charles Senior Purchasing Analyst, Supply & Services Copy: Administrative Assistant, Community Services Manager, Supply & Services Subject: Quotation No. Q-17-2018 Memo August 29, 2018 O'Brien and Delaney Arenas Ventilation/Sensor Retrofit, at Pickering Recreation Centre Closing: Thursday, August 23, 2018, at 12:00 Noon. -File: F-5300-001 Quotation Q-17-2018 was advertised on the City's website of which four companies responded. An optional site visit was held on Thursday August 9, 2018 at 11 :00 a.m. Four companies attended the site visit of Which four Companies have responded. There are 3 $tages in the evaluation process which are outlined in Part 2 -Evaluation of Quotations of the Terms of Reference. Stage I determines which submissions satisfy all the mandatory submission requirements and provides Respondents the opportunity to rectify deficiencies. Four quotations proceeded to Stage II, which consists ·of a review of the quotations to determine whether the mandatory technical requirements as set out in Section C of the Request for Quotation Particulars (Appendix D) have been met, which is not applicable for this quotation. Four quotations proceeded to Stage Ill, which consists of an evaluation of the submitted pricing in accordance with the price evaluation method set out in the Pricing Form (Appendix C). 1747204 Ontario Inc. O/A Ace Services is the top ranked Respondent with a submitted price of $132,750.00 (HST Excluded). A budget of $85,000 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with Appendix D -Request for Quotations Particulars, Item B: Material Disclosures, the following documents will be requested from 1747204 Ontario Inc. O/A Ace Services. (a) A copy of the City's Health and Safety Form currently dated and signed; (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; 65 (c) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; and (d) Waste Management Plan. · · · Please advise if Supply & Services is to proceed with this task. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. In accordance with Purchasing Policy, Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (b) Over $75,000 and up to $250,000, the Manager may approve the qWard, subject to the approval of the Director, Treasurer and the CAO. Subject to receipt of approvals on Health & Safety and insurance documents, please provide your recommendation in memo form, as well as an on-line requisition. Please direct all enquiries to Supply & Services. Respondents will be advised of the outcome when the contract has been awarded. . . If you require further information, please contact myself or a member of Supply & Services. JC Attachment(s): (4) . 66 Quotation No. Q-17-2018 O'Brien and Delaney Arenas Ventilation/Sensor Retrofit, at Pickering Recreation Centre Page 2 of 2 -Cfgof-Pl From: Subject: ER1NG Richard Holborn Director, Engineering Services Salem Road -Road Reconstruction Tender No.T-16-2018 -File: A-1440 Recommendation: Report to Council Report Number: ENG 17-18 Date: September 17, 2018 1. That Tender No. T-16-2018 Salem Road -Road Reconstruction as submitted by NEI Construction Corporation in the total tendered amount of $1,316,276.26 (HST included) be accepted; . 2. That the total gross project cost of $1,565,697.00 (HST included), including the tendered amount and other associated costs, and the total net project cost of $1,409,959.00 (net of HST rebate) be approved; 3. That Council authorizes the Director, Finance t Treasurer to finance the net project cost in the amount of $1,409,959.00 as follows: a) the sum of $700,000.00 as provided for in the 2016 Development Projects Capital Budget to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 10 years; b) the sum of $704,980.00 as provided for in the 2016 Development Projects Capital Budget to be funded by a transfer from the Development Charges -. Transportation _Reserve Fund; c) the sum of $4,979.00 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $84,200.00 be provided for in the annual Current Budget commencing in 2018 or subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. · That the draft by-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 67 68 ENG 17-18 September 17, 2018 Subject: Salem Road -Road Reconstruction Tender No. T-16-2018 Page 2 Executive Summary: As part of the 2016 Development Projects Capital Budget, Salem Road -Road Reconstruction from Fifth Concession Road to Highway 7 was approved as a construction project. Tender No. T-16-2018 Salem Road -Road Reconstruction was issued on Wednesday, August 8, 2018 and closed on Wednesday, September 5, 2018 with 6 bidders responding. The low bid submitted by NEI Construction Corporation in the amount of $1,316,276.26 (HST included) is recommended for approval. The total gross project cost is estimated at $1,565,697.00 (HST included) and the total net project costis estimated at $1,409,959.00 (net of HST· rebate). Financial Implications: 1. Tender Amount Tender No. T-16-2018 HST (13%) Total Gross Tender Amount 2. Estimated Pro·ect Cost Summar Tender No. T-16-2018 for Salem Road -Road Reconstruction Associated Costs Materials Testing Miscellaneous (Consultant fees, TRCA application fees, etc.) Project Contingency (15%) Sub Total HST (13%) Total Gross Project Cost HST Rebate (11.24%) Total Net Project Cost 3. A roved Source of Funds Expense Code Source of Funds 5321.1608.6250 5321.1608.6250 Debt-10 Year Development Charges -Transportation Reserve Fund Property Taxes Available Budget $1,100,000.00 $1,100,000.00 0.00 $ 1,164,846.25 151,430.35 $1,316,296.60 $1,164,846.00 20,000 20,000 180,727.00 $1,385,573.00 180,123.00 $1,565,697.00 (155,738.00) $1,409,959.00 Required $700,000.00 704,980.00 4,979.00 Total Funds . $2,200,000.00 $1,409,959.00 I Project Cost under (over) approved funds by $790,041.00 1 ENG 17-18 Subject: Salem Road -Road Reconstruction Tender No. T-16-2018 September 17, 2018 Page 3 Discussion: As part of the 2016 Development Projects Capital Budget, Salem Road -Road Reconstruction from Fifth Concession Road to Highway 7 was approved as a construction project. City staff met with Toronto & Region Conservation Authority (TRCA) representatives on January 26, 2018 to discuss the permit requirements for this project. Ontario Regulation #166/06, Development, Interference with Wetlands and Alterations to Shorelin~s and Watercourses Application applies to this project. Tender No. T-16-2018 was issued on Wednesday, August 8, 2018 and closed on Thursday, September 5, 2018 with 6 bidders responding. The low bid submitted by NEI Construction Corporation is recommended for approval. · Award to the low bid submitted by NEI Construction Corporation, will be conditional upon receiving the City's Health & Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board, Certificate of Insurance and requisite approvals. In conjunction with staff's review of the contractor's previous work experience with the City (Tender No. T-11-2018 Westney Road -Road Reconstruction) and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received to date, the Engineering Services Department recommends acceptance of the low bid submitted by NEI Construction Corporation for Tender No. T-16-2018 in the amount of $1,316,276.26 (HST included), and that the total net project cost of $1,409,959.00 (net of HST rebate) including associated costs and a 15 per cent project contingency be approved. Attachments: 1. Supply & Services Memorandum dated September 6, 2018 2. Record of Tenders Opened and Checked 3. Location Map 4. Being a by-law to authorize the Salem Road -Road Reconstruction project in the City of.Pickering and the issuance of debentures in the amount of $700,000.00. 69 70 ENG 17-18 Subject: Salem Road -Road Reconstruction Tender No. T-16-2018 Prepafed By: ! \, ~ /7 ',, /\ (. 'fl ,~· . '" . /;/ i ,><.,,\ (.(.yl:,~ ~)-f 1"V -"/ "<~ v~ Scott Booker Manager, Capital Projects & Infrastructure i:: Kong, CPA, CGA Senior Financial Analyst, Capital & Debt Management Ray drigues Manager, Supply & Services RH:mjh Recommended for the consideration of Pickering City Council September 17, 2018 Page 4 Approved/Endorsed By: Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer u!YJ ¥,,o,zotB Tony Prevedel, P.Eng. Chief Administrative Officer ATTACHMENT#_L= TO REPORT# ftv ( 1 I 7--l ~ -..1..l_of ?--Cdj;o/-PJ(KERJNG Memo To: Richard Holborn September 6, 2018 From: Copy: Director, Engineering Services Jacqueline Charles Senior Purchasing Analyst Administrative Assistant, Engineering Services Manager, Supply & Services Subject: Tender No. T-16-2018 Tender for Salem Road -Road Reconstruction Closed: Wednesday, September 5, 2018 -2:00pm File: F-5400-001 Tender No. T-16-2018 was advertised on the City's website on August 8, 2018. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordin~ly, which has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Three (3) bids have been retained for review at this time and are attached. Pursuant to Information to Bidders Item 26 and Tendering Specifications Item 21, the following documentation will be requested of NEI Construction Corporation for your review during the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with collecting the following documentation: · (a) A copy of the City's Health and Safety Policy form currently dated and signed; (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (c) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (d) Waste Management Plan. A budget of $2,200,000.00 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. · 71 ATTACHMENT#_~= REPOfff#~l~Ni:1 I?-I g 1: of __ In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. ' As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your report: 1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or designate, if required; · 2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable to Engineering Services; 4. if Item (d) is acceptable to Engineering Services 5. any past work experience with low bidder NEI Construction Corporation including work location; 6. · without past work experience, if reference information is acceptable to Engineering Services; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. JC Attachments(5) September 6, 2018 72 Tender No. T-16-2018 Page 2 City of Pickering Record of Tenders Opened and Checked . Tender Description: Salem Road -Road Reconstruction Tender No.: T-16-2018 Date: Time: Wednesday, September 4, 2018 Approx. 2:15 pm Local.Time Bidder Name . Total Tendered Amount NE! Construction Corp. $ /6/(:,_2.10.::>-{;, Brennan Paving & $ I SC[V b b?. Z:>4 Construction Limited Blackstone Paving & $ I GJ ?b cf 3 <f · sf Construction Limited Coco Paving Inc $. I ·6 Cf { J1 <-/-c_j O ~-0 Esposito Bros Construction $ I 75° SI I -7b Ltd Elirpa Construction & <f I 72° 9✓)_.;t, q5 Materials Ltd. City Staff Present ~. ~ Bidder Sign In \ \ J];, ~· /c:15--:J;.."----l c.~. I ;{~'1 I Other Comments The information is strictly preliminary, !pending review and verification of\;onformance to terms, conditions and specification$. Page 11 -.J w ~ '""'"""u '"="l • Q ..!,. :g m .~~~ -h ~ I -l -o ~ "'Ci! 0 ~ l:i:t·~ _:s-, ~ f C0 74 -Cdpof-p](KERJNG IWTACHMENT#~-~ TO REPORT# [/\)f7 I ·J -/8 Engineering Services Department Tender No. T-16-2018 Salem Road -Road Reconstruction ___ !_of ( Project Area SUBJECT AREA Location Map -Salem Road AlTACHMENT# '-f 'TOREPORT#_mf7 i-=7--I 8 _....,I _of ? The Corporation of the City of Pickering By-law No. Being a by-law to authorize the Salem Road -Road Reconstruction project in the City of Pickering and the issuance of debentures in the amount of $700,000.00. Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality'may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401 (3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City of Pickering wishes to proceed with debenture financing for the Salem Road -Road Reconstruction project; and, Whereas before authorizing the Salem Road -Road Reconstruction project, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated limit and, therefore, Ontario Municipal Board approval was not required prior to City Council's authorization as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report ENG 17-18 on the date hereof and awarded Tender No. T-16-2018 for the Salem Road -Road Reconstruction project. 75 76 By-law No. Page 2 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Salem Road -Road Reconstruction"; 2. That the estimated costs of the project in the amount of $1,409,959.00 be financed as follows: a) that the sum of $700,000.00 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten years; b) the sum of $704,980.00 as provided for in the 2016 Development Projects Capital Budget to be funded by a transfer from the Development Charges -Transportation Reserve Fund; c) the sum of $4,979.00 to be funded from property taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2018 or such subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid. By-law passed this 17th day of September, 2018. David Ryan, Mayor Debbie Shields, City Clerk -C:lf;of-1 ER1 Report to Council Report Number: ENG 20-18 . Date: September 17, 2018 From: Richard Holborn Director, Engineering Services Subject: . Funding Agreement -Swim Drink Fish Canada -Rotary Frenchman's Bay West Park -File: A-1440 Recommendation: 1. That Council authorize the Mayor and City Clerk to execute the Grant Agreement with Swim Drink Fish Canada, on such terms satisfactory to the Director, Engineering Services and any other necessary documentation, to permit the City of Pickering to enter into the Grant Agreement; 2. That Council authorize staff to apply the funds received from Swim Drink Fish Canada to the reconstruction works in Rotary Frenchman's Bay West Park, including the planting of native trees and shrubs, shoreline restoration and erosion control and a community stewardship program; 3. That $140,000.00 of the funds received from Swim Drink Fish Canada be allocated to the Frenchman's Bay West Park Phase 1a & 1 b costs; related to planting of native trees and shrubs; 4. That the shoreline restoration, erosion control and the community stewardship program be considered in the 2019 Capital Budget at an estimated cost of $60,000.00, to be funded by the balance of the Swim Drink Fish Canada funds; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: Swim Drink Fish Canada, a registered charity, has received a grant from The W. Garfield Weston Foundation through the Great Lakes Challenge and has agreed to contribute up to $200,000.00 towards specific components of the Rotary Frenchman's Bay West Park, Phase 1 reconstruction project. The funds shall be used for replanting ($140,000.00), shoreline cleanup and erosion protection ($50,000.00), and community stewardship ($10,000.00). Staff require Council's authorization to execute the Grant Agreement with Swim Drink Fish Canada and to apply the funds to the current reconstruction project, shoreline restoration works and a community stewardship program. 77 78 ENG 20-18 Subject: Funding Agreement -Swim Drink Fish Canada Rotary Frenchman's Bay West Park September 17, 2018 Page 2 Financial Implications: Tender No.T-3-2018 for reconstruction of Rotary Frenchman's Bay West Park -Phase 1 was awarded to Melter Construction Inc. at the April 10, 2018 Council Meeting. A total net project cost of $2,091,761.00 was approved. Funding for this project did not include a donation from Swim Drink Fish Canada. The scope -of the approved project included the planting of native trees and shrubs. Funding in the amount of $140,000.00 is available from Swim Drink Fish Canada, and will be used to offset costs related to planting native trees and shrubs. The scope of the approved project did not include shoreline protection, erosion control and a community stewardship program. Funding in the amount of $60,000.00 is available from Swim Drink Fish Canada for this work. Staff will be recommending this expenditure in the 2019 Capital Budget with the donation as the funding source. Discussion: Swim Drink Fish Canada, a registered charity, contacted the City of Pickering and indicated an interest in providing funding for specific components of the Rotary Frenchman's Bay West Park reconstruction project as part of the Weston family Swim Drink Fish Great Lakes Challenge (the "Great Lakes Challenge"). The Great Lakes Challenge is an invitation to Ontarians to imagine a swimmable, drinkable, fishable Great Lakes watershed. . . The Grant, which is valued at up to $200,000.00, is being provided through The W. Garfield Weston Foundation. The funds shall be used as follows: • $140,000.00 Native trees and shrubs • $50,000.00 Shoreline restoration and erosion control. • $10,000.00 Community stewardship program The Rotary Frenchman's Bay West Park -Phase 1 project, was tendered as T-3-2018 in February 2018. The project was awarded to Melter Construction Inc. and will be substantially. complete by November 2018. Work under this contract includes the planting of many native trees, shrubs and flowers. In response to public comments received at the start of the park reconstruction due to the removal of trees within the redeveloped park area, it was decided to increase the size of trees being replanted. Nine of the proposed trees were also substituted with large caliper trees brought in by a tree spade. Funds received from this grant will also be applied to the cost of the new trees. As the majority of the native trees and shrubs have already been planted, City staff sought and received confirmation from Swim Drink Fish Canada that the expenditures incurred prior to the execution of the grant agreement are still eligible for funding. At the onset of construction, consideration had been given to include shoreline cleanup and erosion protection, however, detailed design, Toronto and Region Conservation Authority (TRCA) approvals and funding for this work was not in place. As such, it was not pursued. With the $50,000.00 funding provided through this donation, the City will work with TRCA on preparing a removals and erosion protection plan, and retaining a contractor to complete these works. This will provide a clean and safe beachfront along the Phase 1 reconstruction area. The shoreline within the Phase 2 and 3 area to the east is in good condition and will not need cleanup and protection. ENG 20-18 Subject: Funding Agreement -Swim Drink Fish Canada Rotary Frenchman's Bay West Park September 17, 2018 Page 3 City staff will also work with_TRCA and Swim Drink Fish Cc;1nada to develop a community stewardship plan, to educate the public on the unique natural site features, flora and fauna within · the park, as well as the importance of protecting these terrestrial and wetland areas from further · pollution. The plan may incorporate information brochures, interpretive signage or other servkes and/or materials. Funding in the amount of $10,000.00 is available from the Swim Drink Fish Canada donation. · · Funding was not considered for the shoreline restoration, erosion control and community stewardship program in the approved budget or the net project cost for the Rotary Frenchman's Bay West Park reconstruction project. However, as a result of the donation by Swim Drink Fish Canada, $60,000.00 has been made available. Staff will be recommending that this expenditure be considered in the 2019 Capital Budget with the Swim Drink Fish Canada donation as the funding source. Recognition of the financial contribution to the project shall be made for a p·eriod of 10 years following the completion of the project by placing The W. Garfield Weston Foundation logo on all project signage, printed material, web reports and other promotional materials. The Foundation shall also be provided the opportunity to participate at public events in connection with the project such as ribbon cutting ceremonies, media tours, and other press events. · Attachments: 1. Draft Grant Agreement from Swim Drink Fish Canada 2. Location Map 79 ENG 20-18 Subject: Funding Agreement -Swim Drink Fish Canada Rotary Frenchman's Bay West Park September 17, 2018 Page 4 Prepared By: u?4~ j,,._, Ap7l'old Mostert, OALA . '1" ~senior Coordinator, Landscape & Parks Development . AM:mjh Recommended for the consideration of Pickering City Council Approved/Endorsed By: . ---------,,:::;e::---::;;.,_------.....----:? Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer ~ v-,0,2016 Tony Prevedel, P.Eng. • Chief Administrative Officer 80 ATTACHMENT# I TO REPORT#_k::_N{i :Jo ·-1 g of I f ---GRANT AGREEMENT THIS GRANT AGREEMENT (this "Agreement") is entered into as of_th day of August, 2018 by and between Swim Drink Fish Canada (the "Grantor't a registered charity within the meaning of the Income Tax Act (Canada) (the "ITA"), and Corporation of the City of Pickering, a qualified donee within the meaning of the ITA (the "Grantee") (eact;va.ltParty" and collectively, the "Parties"). · • ,i '' RECITALS / . .r-fi WHEREAS: ,/ /f A. The Weston Family Swim Drink Fish Qrt·at Lakes Challenge .(the "G·reat Lakes Challenge") is an invitation to Ontarian~to imagine a swimmable, dririkable, fishable Great Lakes watershed and will be maniged.,by the Gr:,afi,or. ··... .. ··· ..... , ·-, '. ' ,.r'~ B. The Grantor has received a grant (the "TWGVV•c;:rarit'') from The W. Garfield Weston Foundation ("TWGW Found~ti'on'') for the purpo~e of supporting the Great Lakes Challenge. \. · · ·· •.•··. .. . C. The Grantor has agreed to contritiut~.,up fo $200;000 to the Gxantee to assist with wetland and aquatic habitat c,~storation and,J?rotecti~'11 ih Frenchman's Bay, Pickering. Details of the Project are de,stTI'fl5edih,$chedu'te~.-( ' / '. ,· :. : '· . " ' _£: : \;(2:·•:: :·, ,/ AGREEMENT < ~ / '\~' \ NOW THEREFORE, irt cqnside~;:tfiQn'.ofthe reprJ~ehJations and promises set forth herein, and intending to b_~egally oounc::i, trte Parties agreetoJhe following terms and conditions: 1. 2. ,/ .,,l'\ ···• .... ,,ftant. The Gra11tor has agreed to grant to the Grantee the amount of $200,000 (the (',• ''Grant") for use.Jrr:,the Prolect pursuant to the terms and conditions of this Agreement. · · .. ~~e Grant shall be; pajd as ·sefout below in Section 2. If the Grant funds are not sufficient totornplete the Proj~dt. comporient(s) set out in Schedule 8, the Grantee shall complete su·ctrcomponent(s) arit~ own expense. lnstai1m;11ts Pay9:1,Ati of the Grant will be made by cheque payable to the Grantee as set out below;{~a'ymehts are subject to the funds being made available to Granter by the TWGW Fouhdqtion as per section 9.: (a) $100,000 due after August 15, 2018 and upon completion of approvals process by Grantee. Draft-AugU:st 3, 2018 Page I of 11 81 82 (b) up to $100,000 due December 15, 2018 and subject to completion of a community stewardship plan. 3. Reporting by the Grantee. The payments contemplated by section 2(b) and 2(c) are subject to the Grantee delivering to the Granter two interim progress reports and one final report as described in Schedule C of this Agreement on or bersor:e: ,,,:'.' (a) · September 12, 2018; (b) February 13, 2019; and (c)" June 12, 2019. Each report submitted shall be signed by,,'i1fn authorized 9.fficer, director, or trustee of the Grantee. '" ' 4. Recordkeeping. The Grantee shall keep record'~ and receipts to substantiate both expenditures and funds co~mitted to third parties in furtherance of the specified components of the Project. The. Grantee shall make.such records available to the Granter at reasonable times, as requestep qy the Granter. 5. Prohibited uses. T~e~Grantee sh~II not us~,i:\ny portion of the Grant funds, or any income therefrom to: (i) .. wndertake any activity f6f any purpose other than in furtherance of the specified components of th~ Project; OD cause any improper private benefit to occur; (iii) take any otlil~r action incqnsistent with the provisions of the ITA or the regulations thereunder;;{iv) engage in ,,any political activities as that term is defined in the ITA; or (v) violate any Canadian o~J0reigrrlaw or reg'ulation. 6. R~presentations and Warranties. The Grantee represents and warrants to the Granter ,cfs follows: . (a) (b) (c) This Agreement constitutes a legal and binding obligation of the Grantee, enforceable against the Grantee in accordance with its terms, except as limited by bankruptcy, insolvency or other applicable laws. The,r~ is no fact known to the Grantee or its agents and employees that w08ld materially affect the Grantor's decision to make the Grant under this Agreement, which has .not been previously disclosed to the Granter. The Grantee is a "qualified do nee" for purposes of the IT A. 7. Grantor's Right to Modify or Withhold Payments. The Granter reserves the right, upon thirty (30) days' written notice to the Grantee, to modify or withhold any payments that Draft-August 3, 2018 Page 2 of II ATTACHMENT# I .~ TO REPORT# f l'-},f:-J J_o -I $3 _?; __ of~ otherwise would be payable under this Agreement, if, in the Grantor's absolute and sole discretion, acting reasonably the Grantor determines: (a) (b) (c) the Grant funds provided hereunder have been used by the Grantee for purposes other than those specified in this Agreement; the Grantee, for any reason, is unable to capr;y'out, or has committed a material breach of, its obligations under this/4.~greement; or b,r, / ,/J ' such action is necessary to comply vvith the requirements of any law or fl ·, regulation. ,( 8. Termination. If the payment of funds is moqifi'§.dor withheld by the Grantor pursuant to sections ?(a) or 7(b), and the action or inaction is not, or cannof be; ·cemedied by the Grante.e to the Grantor's satisfaction, actiJ;,i~reasonably, the Grantor, upon:30 days' written notice to the Grantee, shall be entitled td'~~rminate thi~,~greement. · .·· ,/' .·;. . 9. Termination of TWGW Grant. The Grantee ackqowledges that the Grant is being provided to the Grantee out of Jl£1nEls received by·the Grantor from the TWGW Foundation \. ; ·. . . . ·. (the "TWGW Grant") to support the Great Lakes Challenge. The Grantee agrees that where a material shift in the prior\ti'e,s of.theT\IVGW Fm.1rrdi3tion results in the Grantor not receiving that portion of the TWGVV Grant. allo_cated · by the Grantor to the specified components of the ~rojec!, the Granter sh91lfpot bein breach of this Agreement should it fail to make a payrrte'nt to th~ Granteetc3S•"a.nd wheri required by this Agreement. In such event, the Gra•tnr and the,Grantee agree that this Agreement shall be terminated . .f., ' • "\ ' ' \,, ,,; ) \ 10. Return ot<Une~pended/,Yn~bmmitted\ E).1nds. Where the Grantor terminates this Agreement prior tb .com!il~t'ior'l oMh~)5pecifieg components of the Project under section 8 abov-~1,..t,9§ Grantee shail;retarn anyportior)ef the Grant funds not expended or committed byri.~eGrantee. Wherethe Grantorterminates this Agreement under section 9 above, the ,@1:'~ntee shall be able to expend the remainder of the Grant Funds held. In either event, (1 the Grantee shalL ,provide'Jhe Grantor with a full accounting of all receipts and ·.·.· di~_bursements ma~¢:ysing the .Grant funds. 11. Noti~e.of Changes.\ T.~e Grantee shall notify the Grantor immediately of any change in circumsfa11ces that rr\ay} impair the ability of the Grantee to fulfill its obligations under this -. ' Agreeniepf. ' ·•· . 12. Notices. All.notices or other communications hereunder shall be given (and shall be deemed to have been duly received if given) by registered mail (return receipt requested and postage paid), by hand delivery in writing, by nationally recognized overnight courier service or by facsimile or electronic transmission with confirmation of receipt, as follows: If to the Grantor: Swim Drihk Fish Canada Draft-August 3, 2018 Page 3 of 11 83 84 .ATTACHMENT# __ ! =TOREPORT#_r~(l Jo -/ f3 _!:±-=,of i I 379 Adelaide Street West Toronto, ON M5V 1 S4 Attention: Krystyn Tully E-mail: krystyn@swimdrinkfish.ca If to the Grantee: Corporation of the City of Pickering INSERT ,. or to such other address as the party to whf m notice is given may from time to time furnish to the other in writing in the manner,.,s'etforth above, ,i ,/t~ 13. Indemnification. The Grantee hereby ir~evocably and unconditionally agrees, to the fullest extent permitted by law, to def en.pt; indemnify, ang hold harmless the Grantor, its. officers, directors, trustees, employees, ~nd agents, frpm and against any-and all claims, liabilities, losses, and expenses (including reasor;i;.:fble legal fees) directly, indirectly, wholly, or partially arising from or in connection with any act or omission of the Grantee, its employees, or agents, in ~ccepting the Grant, in expending or applying the funds furnished pursuant to this Agreement or in carrying-out the specified components of the Project, including any activities u'nde.rtaken in furtherance thereof, except to the extent that such claims, liabilities, losses, or ~xpenses arise from or in connection with any act or omission of the Granter::~ its officers\directQrs, employees, or agents. -.. . 'A 14. Recognition. (a) Subject to JDrior approval,by the Grantor, the Grantee shall recognize publicly ti;)~ Grantor's contribution to the Project for a period of ten years following the completion of the Project by: (i) (ii) (iii) Draft-August 3, 2018 placing the Swim Drink Fish and The W. Garfield Weston Foundation's logo on all print and web reports, promotional material, signage and copy created in connection with the Project; providing the Grantor with tangible, physical recognition of its contribution to the Project, in a form and scale as described in Schedule B, to be agreed upon by the Parties and to be situated in a prominent location; and where feasible, upon 10 days' written notice to the Granter, providing the Grantor with participation (i.e., speaking opportunities) at public events in connection with the Project, including, but not limited to, ribbon cutting ceremony, media tours, and other press events. Page 4 of 11 (b) The Grantee agrees: (c) (i) to place the. logo. of The W. Garfield Weston Foundation on all materials and the tangible, physical recognition upon which it places the logo of the Grantor pursuant to section 14(a); (ii) to reasonably accommodate additionaj&D,R_tions for recognition not contemplated expressly by this Agreement for the Grantor; and ,,li ... (iii) to participate in the Grantor's P.rc@ject documentation efforts, which · ,,,r : ·,_ -may be requested by the ~raotor frQmJime to time, unless it provides the Grantor with Ieasbnable cause n_ot to do so. . ,,.. . ·. ,fi The Grantor shall provide t~.g <3rantee with a con1111uhipation plan and . assist the Grantee with .,..§11 outreach and communication initiatives. in connection with the Proje'm\ _/~" ·· ., . 15. Confidentiality. Subject to the provisions of Municipal Freedom of Information and Protection of Privacy Act, R.S.i>!t19~0, c. M.56 vvh.ich the parties acknowledge applies to the Corporation of the City of Pick~ring, the Parties acknowledge that in the course of fulfilling their respective obligationihµnder this Agreement; .each Party will have access to or acquire confidential informatioA;relating foJhe other Party (which in the case of the Grantor, may inclu~~iii~formation ahoi:lt ot~J3f proje_cts). and its affiliates and related organizations or a·t'llircl' party (collectiy$1.y,-the "Confidential Information"). All Confidential Information is Jlll~ shall remain the exch.t$jve property of the Party to which it pertains. Each Party ~liall keep confiderHial each\ite111 of Confidential Information and, except with the other PEillj:y's.:prior writ~8 consent, shc1lh;iot disclose any Confidential Information to any person orentitX wh9ts·eever, nor ~se t~e·confidential Information for any purpose othe~tb"s!!l contempla.tE~ttby this Agree111ent> · Notwithstanding the foregoing, Confidential . ll)f~r,nation shall notinclµde any information that ./ / / (a) (b) (c) . (d) was generaHy ~nown to the public prior to the date of this Agreement inclllding the ~mount of the grant, the original funding source and the terms, of.the grant and recognition; .becon;ies, generally known to the public through no breach of this Agreym~nt; · was{1hrough no breach of this Agreement, known by the Party receiving · theCohfidential Information prior to being granted the Confidential Information; or was independently developed by the Party receiving the Confidential Information without reference to the Confidential Information. 16. Relationship. The Grantor's role in providing the Grant is solely that of a non-exclusive funder of the Project. This Agreement does not constitute, and shall not be construed as creating a partnership or joint venture between the Parties. The Parties covenant, agree Draft-August 3, 2018 Page 5 of II 85 86 AlTACl·IMENT#_!__ TOREPORT# {;fVC1 Jo -/'73 ~of __ lL and confirm that they have entered into this Agreement as independent parties carrying on separate enterprises. Nothing in this Agreement shall be construed to make either Party an employee, franchisee, joint venturer or partner of the other Party or to otherwise be related as an independent contractor of the other Party. For clarity, the Grantor encourages the Grantee to collaborate with .and seek funding for the Project from other sources at its own discretion and expense. 17. Governing Law. This Agreement shall be construed in aec;rdance with, and governed by, the laws of the Province of Ontario and the federal law's of Canada applicable therein. ,.f 18. Entire agreement; amendments and waivers. This Agreement shall supersede any prior oral or written understandings or comm"unications between the Parties and constitutes the entire agreement of the Partie.s'"with respect to the.subject matter hereof. This Agreement, including any Schedule?/~hached hereto, may not be amended or modified, except in a writing signed by bgth Parties heretp. ~' /'• ~,," .~· 19. Counterparts. This Agreement may be signed. ·ih~ counterparts, meaning that the Agreement is valid if signed by both Parties, even if the signatures of the parties appear on separate copies of the samfA'greement rather than on a single document. \ Drcift-August 3, 2018 Page 6 of 11 ATTACHMENT#~~ TO REPORT# kN f-i c)o -f '3 .,=-:3::.=of~_ IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date first written above. Draft-August 3, 2018 SWIM DRINK Fl,SH CANADA ,/{ ' ,r, Per·. ,,.✓• ,./$-,,1 N:ame: Mark Mattson /'Title: President Nanie: Krystyn Tully , Title: Vice President CITY OF PICKERING Per: -----~-------Name: Title: Name: Title: Page 7 of II 87 SCHEDULE A Project Background and Description Pickering: Rotary Frenchman's Bay West Park -site restoration Challenge 88 ' Show how an urban community can restore waterfront natural 11,albitat and develop a stewardship model to prevent future damage to remaining urJ)an wetlands on the Great Lakes. _,.,,· . '~ Funded Activities • Re-plant native trees, shrubs and plants to .replace the non-native, invasive, dead and dying plant material that removed to pen;i:iit site restoratio,n activities • Restore critical shoreline habitat by removing pre-existirfg foundations from former cottages and placement of rock for shorelirie.stabili~aflon and aquatic habitat enhancement . · • Conduct community stewards~r~·-training to educate the residents about the various-natural features and habitats within the park and help residents to identify the different flora and fauna found throughout,the park • Conduct community stewardship fraining fo help residents prevent household waste from contaminatingJtJ.~·park and surroundiprg wetland areas ,,.15--'·' •"' \ . _.f Need -:// \ Located in Pickering, Frenchman'iBay is one ofa s.eries of large coastal wetlands along the north shore of Lake Ontario. Dueffo its size, the diversity of vegetation communities and a long list of signifLgc:int features, Frerichman's Bay has been designated as an Environmentally Significa_t;1(Af~a by the Toronto Region Conservation Authority (TRCA). Rotary Frenchman's Bay \flt~t Park is located.within this designated area. Most of the park, originally cottage proplrties, was purchased ~y the TRCA in the late 1960's. The dwellings were demolished and the property left to re-naturalize. Through public consultation,:a number of master plan studies were completed for the park area. A park plan was developedJhat would preserve, protect, and enhance the valuable ecosystem components of the site a§>A\Nell as to develop park infrastructure that would maintain and improve the carrying cai:facity of the site by providing trails, formal parking and passive interpretive opportunities. · The City of Pickering Council endorsed the Frenchman's Bay Waterfront Master Plan in 2_012 and approved the funds to proceed with the first phase of park redevelopment in 2018. Plans include the reconstruction of the access road, and provision of layby parking, a trail system and an educational kiosk. Interpretive signage will be installed to educate the public about the significance of the park and its biodiversity. Draft-August 3, 2018 Page 8 of 11 ATTACHMENT# f . TO REPORT#_'=~-~ 0 -:Jo .. t 'tJ • ... _," 9 of I/ A significant amount of replanting will be done within the phase 1 area, where many invasive and hazardous trees were removed. Replanting will be in the form of native trees, shrubs and perennial plants. Plans also include the removal of the remnants of many old cottage foundations and shore walls that remain along the beachfront. With the removal of these structures, shoreline stabilization will be required. Aquatic habitat enhancement along the Lake Ontario shoreline will also be completed as part of this work. · / Timeline Construction of the phase 1 works commenced in April 2011~f with site_ preparation, removals, and installation of tree protection fencing and erosion a1,ad' sediment controls.. Site works have ,c • ' . proceeded with the expected completion date of the,.r:mair1 project by Octdbef'2018. The planting portion of the project is to be completed d,wffing the months of August and September. ,;">'-. '· "'· <-( ' pc1, ··., A community stewardship plan will completed duri11g•t,he fa]I oj'2bt8, to be implemented over the winter months and spring of 2019. This includes the. d~~fgf1: of information materials such brochures and interpretive signage. ·. ·· ·"· . ,{ Detailed design and permitting for the \n0reline restoratiorrqnd-erosion control/aquatic habitat works are scheduled to proceed during thtfall of 201 §0. Due to the, historically higher lake levels during the spring months as well as fisheri~~,windovv.(f\.llarch 31stto"July 1st), site works are scheduled to proceed du~1Df::l~theJclll of 201\~;:VKh~p'ihe lake levels are historically at their lowest. /· . ' /. <,,./ " Draft-August 3, 2018 / Page 9 of 11 89 90 SCHEDULE B Grant Allocation and Reco~nition Grant funds shall be used by the Grantee exclusively for waterfront and aquatic habitat restoration, including: -· • Re-plant native trees, shrubs and .plants to replace the no11,,r:\ative, invasive, dead and dying plant material-that removed to permit site restbrat!giii activities • Restore critical shoreline habitat by removing pre-exi9ting foundations from former cottages and placement of rock for shoreline stabili4gtion and aquatic habitat enhancement /"n "l., • Conduct community stewardship training to edufat; the residents about the various natural features and habitats within the par~·and help residents to identify the different flora and fauna found throughout the pa~~/ . · • Conduct community stewardship training'fo help resid~r1t§"'prevent household waste from contaminating the park and surrounding wetla_~.ctareas A, . . P,/ § ~ ,&'-The breakdown of funds is as follows:\ • $140,000 Native trees, shrubs and p~rennials • $50,000 Shoreline restoration and erosion ebntrol • $10,000 Commyl'iity stewardship traihing'~upplies, materials, rentals & contracts etc., based on an §lpproved community stewardship plan. This plan may include informational · brochures, tnte~pretive sign_9ge, or other.services and/or materials The recognition may be desigr,i~d in cooperation with the development of, and may not conflict with, othe~,reco-gnitions associated with the Project /'" Draft-August 3, 2018 Page 10 of 11 Type of Report Interim Progress Report Final Report Ad Hoc Report A;rTACHMENT#_j~~ TO REPORT#~f1L~7 c)o ·-1 S ~of=[/_~ SCHEDULE C Reporting Deadlines and Information Requirements Content • an executive summary of progress to date, inc,J1dE!ing a high-level overview of progress against prngr§m · deliverables; ..,r • detail of work with community and oth~rtpartmm,; • examples or anecdotes to illustrate th)"e impactofthe work; . / ... · • evidence of progress 'to prograJtffsLJstainability initiatives, including additiongl'funding secured and partnerships developed;· l/ ,.,, • financial statements detaillng funds allo_2ated, spent, and committed to third parties, alqng,,w'ith a reconciliation of the budget and information about matching funds~0fin'."~ind cont:ib~tiqps; • photographs and(otv1deos which record progress and impact; and .... ·. • other details as m~y b~ requested by the Granter, · u on2rweeks' notice. · ,/ • a ,5,:~n,n,ary otJhe workcompleted in resf:)ect of each ., .. 0f.componeqt7Junded byttle Grant; t,. 9verall impact5)f the Projectpver the course of the · Grant' 1 ·1 \ \ <. / , / ,. • . \ ... • fit;1ansjal .,7t~ter:nents detaHing ftmds allocated, spent ana comn:1itted to third parties, along with a recoric;::jlfation of the budget; • . pJJotogratlt1~-~nd/or videos which record progress anci 'ip;ipactrand • certifi.?~tion bYt?Jl:-authorized representative of the Grant~§\that the Grant was used exclusively for the purpo$'?S1 set out in this Agreement, unless othel)&i,§e agreed by the Parties in writing. •·. • . irn~J{nih funds •· T6b.e determined in the sole discretion ofthe · C3rantor, usually when requested by The W. Garfield Weston Foundation Due Date October 12, 2018 and March 15, 2019 December 12, 2019 TBD, upon two weeks' notice Draft-August 3, 2018 Page 11 of 11 91 92 -~of-PJ(KERJNG ATTACHMENT•·· 'c), TOREPORT#. E/\/f; do· 18 --'-°' ( FRENCHMAN'S BAY LAKE SUBJECT AREA ONTARIO Location Map -Rotary Frenchman's Bay West Park -C~0f-Pl(KERlNG Report to Council Report Number: ENG 23-18 Date: September 17, 2018 From: Richard Holborn Director, Engineering Services Subject: Tender for Streetlight Maintenance and Electrical Locates -Tender No. T-20-2018 -File: A-1440 Recommendation: 1. That Tender No. T-20-2018 for Streetlight Maintenance and Electrical Locates-submitted by Alineutility Limited in the total tendered amount of $1,380,917.57 (HST included) with a net project cost of $1,243,562.00 (net of HST rebate) funded from the Streetlight Current Budgets, be approved for the 3, 1-year terms from the date of award to September 30, 2021 subject to the· annual review of the Contractor's performance; and 2. That the· appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The 2018 Current Budget includes annual funding for the maintenance clnd repair of the City's approximately 7,800 streetlight luminaires, and for providing electrical utility locates for the buried streetlight wiring. Staff has issued a tender for a new 3 year service contract. Tender No. T-20-2018 was issued on August 10, 2018 and closed on September 5, 2018. The low bid of $1,380,917.57 (HST included), submitted by Alineut11ity Limited is recommended for approval. Financial Implications: This tender is for up to a 3-year term. The first contract term is scheduled from the date of award to September 30, 2019. The second contract term is tentatively scheduled from October 1, 2019 to September 30, 2020. The third contract term is tentatively scheduled from October 1, 2020 to September 30, 2021. The City reserves the right to not extend the contract to the second or third term should the Contractor's performance not be satisfactory. 93 94 ENG 23-18 Subject: Tender for Streetlight Maintenance and Electrical Locates Tender No. T-20-2018 September 17, 2018 Page 2 The proposed funding requirements for this tender, subject to Council approval, would be as follows: 1. Tender Amount Tender No. T-20-2018 Tender Amount (HST 13%) Gross Tendered Amount 2. Total Project Cost Tender No. T-20-2018 Tender Amount (3 Years) HST (13%) Gross Project Cost HST Rebate (11.24%) Net Project Cost , Year1 (2018/2019) $395,367.00 3. Approved Source of Funds. Tender No. Account Code T-20-2018 Year1 2325.2478.0000 Year2 (2019/2020) $407,288.51 Year3 (2020/2021) $419,455.44 Budget $402,326.00 * Total (3 Years) $1,222,050.95 158,866.62 $1,380,917.57 $1,222,051.00 158,867.00 1,380,918.00 137,358.00 $1,243,560.00 Required $402,326.00 * As the majority of Year 1 expenditures will occur in 2019, appropriate funds will be requested in the 2019 Current Budget and future annual provisions for 2020 and 2021. While the contract establishes unit pricing for the repair and maintenance of the City's streetlight infrastructure, actual costs incurred are based on actual deficiency quantities (failed components, underground electrical wiring faults, and motor vehicle collisions, etc.) The funding for this tender will be included in the Streetlight Current Budget annually for the 3 year contract period. ENG 23-18 Subject: Tender for Streetlight Maintenance and Electrical Locates Tender No. T-20-2018 September 17, 2018 Page 3 Discussion: Staff has issued a tender for a new 3-year service contract for the maintenance and repair of the City's approximately 7,800 streetlight luminaires and associated infrastructure, and for providing electrical utility locates for the buried streetlight wiring. Tender No. T-20-2018 was issued on August 10, 2018 and closed on September 5, 2018 with 3 bidders responding. The low bid of $1,380,917.57 (HST included), submitted by°Alineutility Limited, is recommended for approval. The total tendered contract value is $402,326.00 (net of HST rebate). The majority of this amount will occur in 2019. Appropriate funds will be requested in the 2019 Current Budget. Award of the tender to Alineutility Limited, will be conditional upon receiving the City's Health & Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board, Certificate of Insurance and requisite approvals. The previous work experience and references of Alineutility Limited have been reviewed and deemed to be acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering Services Department recommends acceptance of the low bid submitted by Alinutility Limited for Tender No. T-20-2018 in the amount of $1,380,917.57 (HST included),,and the total net project cost of $1,243,560.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum dated September 5, 2018 2. Record of Tenders Opened and Checked 95 96 ENG 23-18 September 17, 2018. Subject: Tender for Streetlight Maintenance and Electrical Locates Tender No. T-20-2018 Page 4 Prepared Byi: . /<Jf{~,o~ .. ~ ~ Scott Booker · Manager, Capital Projects & Infrastructure Ray Rodrig s Manager, Supply & Services SB:mjh Recommended for the consideration of Pickering City Council Approved/Endorsed By: , · Ric,ard Holoorn, P. Eng. rector, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer f/JJ s/: ,o, 20/e Tony Prevedel, P.Eng. Chief Administrative Officer -Ofgof-PJ(KERJNG Memo To: Richard Holborn September 5, 2018 Director, Engineering Services .From: Ray Rodrigues Manager, Supply & Services Copy: Administrative Assistant, Engineering Services Subject: Tender No. T-20-20'.18 Tender for Streetlight Maintenance and Electrical Locates Closed: Wednesday, Septemb~r-5, 2018 -2:00pm File: F-5400-001 Tender No. T-20-2018 was advertised. on the City's website on August 10, 2018. Three · .compariies· h_ave submitted a bid for this project. A copy of the Record of T~nders Opened and Checked L{S_ed at the pu_blic tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time.· Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered t.init prices and extensions unit prices shall govern and extensions will be correc~etj accordingly, which has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Three (3) bids have been_ retained for review at this time and are attached. Summary (3 Year Total) Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Alineutility Limited $1,380,91_7.57 $1,380,917.57 · Langley Utilities Contracting Limited $1,419,·602.24 $1,419,602.24 Black & McDonald Limited $1,488,782.71 $1,488,782.71 Pursuant to Information to Bidders Item 27 and Tendering Specifications Item 21., the following documentation will· be requested_ of Aline utility Ltd. for your review during the evaluation stage of this tender call. Please advise if Supply & Services· is to proceed with collecting the following documentation: 97 Enquiries can be directed to the City's website for the unoffidal bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. · . v1~ RR ~ '-Attachments September 5, 2018 98 Tender No. T-20-2018 Page 3 -040/- PlCKERlNG · City of Pickering.· Record of Tenders Opened and Checked Tender Description: Streetlight Maintenance and Electrical Locates Tender No.: T-20-2018 Date: Time: Wednesday, September 5, 2018 .Approx. 2:15 pm Local Time Bidder Name Total Tendered Amount · Black & McDonald Limited $_; ~gg 782· 7 ( Langley Utilities Contracting Liryiited $ / lff&j t:;02·?Jf. A Line Utility Limited $ I 3 ff'D q /1 .s; Cr·~~ P~sent I' r ·\ • . ~ 11 ' .' J j c--:=,_ t\ . ·1 • c- \\ Bidder Sign In .... .-I ~ .... J / ; .,. {-,9u'SL,c . / I· / ! ',.I • .,· .. ,,;",_ ~-1✓1 /. . / '--{.. / ,-1-, V Other Comments The information is strictly preliminary, pending review and verification of conformance to terms, conditions and spE?cifications. c.o c.o --·CdtJof--Pl(KERJNG Report to Council From: Subject: Cathy Grant CEO, Pickering Public Library Report Number: LIB 01-18 Date: September 17, 2018 Supply & Installation of LED Lighting at.George Ashe Library -Quotation No. Q-10-2018 · -File: A-1440 Recommendation: 1. That the Quotation No. Q-10-2018 submitted by MOK Electric Limited in the amount of $83,349.00 (HST included) be accepted; 2. That the total gross project cost of $91,033.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $81,978.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $81,978.00 as follows: a) the sum of $41,978.00, as provided for in the 2014 and 2018 Library Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; b) That capital project 5800.1402.6181 be cancelled and these funds (property taxes $4o;ooo) be allocated to this project; c) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, _conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The George Ashe Library was built in 2000 and includes a large, open-concept area for collections and patron activity space. The existing racking and book stacks have been reconfigured and compressed over the years to make room for more materials and new functions. The original, existing light fixtures no longer meet the needs of the space and require replacement to address occupant comfort, access and use of the space. New ~ED fixtures will replace the older ones, reducing energy use and improving light levels throughout the space. The new fixtures have been selected to ensure lateral light dispersal to avoid shadowing between stacks, should the space be reconfigured again in the future. Work will be completed after hours to minimize disruptions to library operations. 100 Report LIB 01-18 Subject: Supply & Installation of LED Lighting at George Ashe Library September 17, 2018 Request for Quotation No.Q-10-2018 was issued on June 5, 2018. An optional site visit was held on June 14, 2018. The request for quotation closed on June 26, 2018. Two companies submitted bids for this project. The low bid submitted by MOK Electric Limited in the amount of $73,760.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $91,033.00 (HST included) and the total net project cost is estimated at $81,978.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. Q-10-2018 HST (13%) Total Gross Project Cost 2. Estimated Pro·ect Costin Tender No. Q-10-2018 Contingency Total Cost HST (13%) Total Gross Project Costs HST Rebate (11.24%) Total Net Project Costs 3. Approved Source of Funds Account Code Source of Funds 5800.1804.6500 5800.1403.6181 Federal Gas Tax Federal Gas Tax · Property Taxes Total Funds I Project Cost under (over) approved funds by Budget $30,000.00 12,063.00 $42,063.00 $73,760.00 9,588.00 $83,348.00 $73,760.00 6,800.00 $80,560.00 10,473.00 $91,033.00 (9,055.00) $81,978.00 Required $30,000.00 11,978.00 40,000.00 $81,978.00 0 The Financial Control Policy (FIN 030), Sections 11.02 and 11.04, require approval by Council ·where the project costs exceed the approved budget by more than 10%. The staff room renovation project (5800.1402.6181) at the same facility is cancelled because it is no longer required. FL!nds from that project are now available to fund the LED lighting improvement project. 101 Report LIB 01-18 Subject: Supply & Installation of LED Lighting at George Ashe Library September 17, 2018 Discussion: Existing racks, stacks and furniture in the main interior room of the George Ashe Library have been reconfigured and compressed over the years to make room for more materials, activities and functions. The current light fixtures are too dim and directionally focused. They do not provide sufficiently diffused light to accommodate modified layouts. The result is increased shadowing throughout the room and particularly between taller furniture, like stacks and shelves. Patrons have been complaining for several years about the low light levels in the space. Direct exposure to the late afternoon sun in the large windows on the west side also add to the challenges of lighting the library properly. The existing fixtures are older generation fluorescent models and will be replaced with new LED fixtures. The new fixtures will be approximately 50% more efficient than the existing, but additional fixtures must also be added to increase the overall light level in the space. The net result will be unchanged energy use, with significantly improved and balanced lighting levels. Several design iterations and lighting studies were required to identify fixtures which could meet the specific needs of the space, had the appropriate light spread pattern to allow for future reconfiguration without reintroducing the same problem, and which could also reuse the existing mounting poles. Design work proved more costly and lengthy than expected. The selected fixtures were also more expensive than was allowed for in the original budget, but meet the specific needs of the space. Cheaper, more generic fixtures would not solve the unique requirements of this library. Completing the work after hours also increased labour costs, but will avoid a multiple-week shutdown which wo.uld otherwise have been required. Funding for proposed renovations to adjacent staff areas at the same facility will be reallocated to allow this project to proceed. Functional use of the main library space is considered a higher priority. The staff area renovations will be re-submitted for consideration in a future budget. Request for Quotation No.Q-10-2018 was issued on June 5, 2018. An optional site visit was held on June 14, 2018. The request for quotation closed on June 26, 2018. Two companies submitted bids for this project. Award to the low bidder, MOK Electric Limited, will be conditional upon receiving the City's Health & Safety form, Certificate of Insurance and Waste Management Plan and requisite approvals. Staff have reviewed the previous work experience of MOK Electric Limited and deemed it to be acceptable. Upon careful examination of all bids and relevant documents received, the Community Services Department recommends the acceptance of Quotation Q-10-2018 submitted by MOK Electric Limited in the amount of $83,348.80 (HST included) and that the total net projec;t cost of $81,978.00 be approved. Attachments: 1. Supply & Services Memorandum dated June 27, 2018 2. Letter from Francis Sim, P.Eng dated August 28, 2018 102 R~port LIB 01-18 September 17, 2018 Subject: Supply & Installation of LED Ughting at George Ashe Library Preu~-By: Vince Pio e, OAA, RAIC Mana~?cilitie~al Projects ~f!f¼/4.>' Elaine Bird, Director of Support Services VP Recommended for the consideration of Pickering Cit Council Tony Prevedel, P.Eng. Chief Administrative Officer Approved/Endorsed By: · Cathy Grant r J--,, -LP\ CEO, Pickering Public Library ~CPA, C~A, MBA. Director, .Finance & Treasurer Ray Rodrigues Manager, Supply & Services 103 ATTACHMENT #_I __ TO REPORT #ilt . 0 l -_ l ~ -Cm;of-PJ(KERJNG To: Marisa Carpino Director, Community Services From: Justin MacDonald Buyer, Supply & Services · Copy: Administrative Assistant, Community Services Ray Rodrigues, Manager, Supply & Services Subject: Quotation No. Q-10-2018 Supply & Installation of LED Lighting Fixtures at George Ashe Library Closing: Tuesday, June 26, 2018 at 12:00 Noon. -File: F-5300-001 Memo June 27, 2018 Quotation Q-10-2018 was advertised on the City's website on June 5, 2018. An optional site . visit was held on Thursday, June 14, 2018 at 10:00 a.m. 6 companies attended the site visit of which 2 companies have responded. There are 3 stages in the evaluafion process which ar_e outlined in Part 2 -Evaluation of · Quotations of the Terms of Reference. Stage I determines which submissions satisfy all the mandatory submission requirements and provides Respondents the opportunity to rectify deficiencies. 2 quotations proceeded to Stage II, which consists of a review of the quotations to determine whether the mandatory technical requirements as set out in Section C of the Request for Quotation Particulars (Appendix D) have been met, which is not applicable for this quotation. 2 quotations proceeded to Stage Ill, which consists of an evaluation of the submitted pricing in accordance with the price evaluation method set out in the Pricing Form (Appendix C). MOK Electric Limited is the top ranked Respondent, with a submitted price of $73,760.00 (HST Excluded). A budget of $30,000.00 was provided to Supply & Services for this procurement. 104 If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with Appendix D -Request for Quotations Particulars, Item B: Material Disclosures, the following documents will be requested from MOK Electric Limited. (a) A copy of the Company's Fall Arrest Policy; (b) a copy of "genie and man lift license" for each employee using such equipment; (c) a copy of the Health & Safety Policy to be used on this project (currently dated and signed); (d) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (e) a certificate of insurance completed by the Company's agent, broker or insurer (City form is attached); · (f) Waste Management Plan. (g) A copy of a valid Ontario Electrical Contractor License issued by the Electrical Contractors Registration Agency (ECRA) of the Electrical Safety Association (ESA) and copies of valid . licenses for all Master Electricians who may be assigned to this project. · (h) Copies of valid certificates of qualifications issued by the Ontario Ministry of Training, Colleges and Universities for all of the Company's Journeyman Electricians who may be assigned to this project. Please advise if Supply & Services is to proceed with this task. lri accordance with Purchasing Policy Item Q6.04, the authority for the dollar limit as set out b~low excludes HST. In accordance with Purchasing Policy, Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (a) Over $30,000 and up to $75,000, the Manager may approve the award, subject to consultation with the appropriate .Director and confirmation offinancing by the Treasurer.. Subject to receipt of approvals on Health & Safety and insurance documents, please provide your recommendation in memo form, as well as an on-line requisition. Please direct all enquiries to Supply & Services. Respondents will be advised of the outcome when the contract has been awarded. If you require further information, please contact myself or a member of Supply & Services. JM Attachment(s): (3) Quotation No. Q-10-2018 Page 2 of 2 Supply & Installation of LED Lighting Fixtures at George Ashe Library 105 106 ATTACHMENT# ~ TO REPORT# t-1 13 D l-lB . ---· George Ashe Library, Lighting Upgrade Reason for Upgrade: Francis Sim, P. Eng Professional Engineer 2 Orchard Park Gate, Brampton, ON, L6R 1 W5 V: 905-451-1492 E: fsim@fpsim-eng.com The primary reason for the lighting upgrade was to improve the lighting in the Library .. The existing lighting consists of fluorescent lighting fixtures at 12 ft to 16 ft above the floor and about 6 ft to 10 ft above the top of book shelves. The lighting fixtures are TS full body low bay fixtures. The fixtures are spaced about 12 ft apart side-to-side and about 6 ft apart end-to-end over the book shelves area, and a row, about 8 ft end-to-end, over the reading area. We were advised that the book shelves are not in fixed locations and are often moved. The existing lighting does not relate to the book shelves locations. Some areas do not have light fixtures at all. The site measured illumination levels are from 5 foot-candles to 40 foot-candles. The measured · lighting levels confirmed that there is insufficient lighting and there is too much variation in lighting levels. The desired lighting level should be 40-50 foot-candles with fluctuations only within that range. The type of light fixture, the mounting heights, the number of light fixtures and layout of the lighting system together cause the problems presented by the staff The problems are: • insufficient brightness, . • noticeable variations in brightness throughout the library, • shadows at the book shelves. At the administration area, there are pot lights and some jury-rigged pendant fixtures. The lighting in the administration area is very disorganized and poor. Correcting the above-noted problems is the primary reason for the lighting upgrade. Details of Upgrade: The upgrade is to correct the existing lighting problems, namely a lighting system that: a) provide brightness between 40-50 foot-candles, b) even lighting with+/-5 foot-candles variance, HVAC, Electrical, Plumbing, Fire Protection Engineering, Energy reduction retrofit Page 1 c) diffused lighting so as not to create shadows between book shelves, d) energy efficient. All that put together, the new lighting systems will be: 1) Indirect (85% uplight and 15% downlight) lighting using linear fixtures with LED lamps in the book shelves and reading areas. 2) In the administration area, retrofitting existing pot lights with LED lamps and replacing the pendant light fixtures with track light fixtures. There is of course the cost factor. The engineering took 6 layout and fixture type options. The design selected was the one that met all the goal criteria at the lowest cost. Energy usage implications of Upgrade: This is a difficult one. The existing light fixtures are low in energy efficiency, but there is also not enough light fixtures resulting in low illumination. To achieve the desired illumination level, more light fixtures had to be added. In short, the energy savings wou_ld be very high if the same number of light fixtures (with LED lamps) replaces the existing. But then, the existing illumination problems will not be solved. Adding the number of light fixtures to solve the illumination problems, even with LED lamps, reduced the possible amount of wattage savings. The existing lighting system utilizes about 4000 watts of lighting. The new lighting system utilizes about 4000 watts of lighting. The reality is that there is no energy usage reduction. But the old and new lighting systems' are not apple-to-apple because the existing system has serious performance deficiencies. In an abstract way, if the existing lighting system is performing satisfactory, so that the quantity of lighting fixtures do not have to be increased, the savings in energy consumption would have-been about 50%. Francis Sim, P.Eng August 28, 2018 HV AC, Electrical, Plumbing, Fire Protection Engineering, Energy reduction retrofit Page 2 107 ~-Ci:; o/--p J ( KE Rl NG Report to Council Report Number: PLN 25-18 Date: September 17, 2018 From: Kyle Bentley Director, City Development & CBO Subject: Two-year period Exemption Request for Minor Variance Application PICA 87/18 Duffins Point Inc. 2460 and 24 70 Brock Road Recommendation: 1. That Council grant an exemption in accordance with Section 45 (1 .4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, and permit the Committee of Adjustment to consider Minor Variance Applications resulting from the further processing of the site plan or building permit applications submitted by Duffins Point Inc., for 2460 and 2470 Brock Road before the second anniversary of the day on which an applicant in,itiated zoning by-law amendment was enacted for the subject lands. Executive Summary: This report recommends that Council adopt a resolution in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, permitting the Committee of Adjustment to consider a Minor Variance Application submitted by Duffins Point Inc., owner of 2460 and 2470 Brock Road. The applicant is requesting approval of a minor variance to expand the list of permitted uses on the subject property to include an accessory outdoor garden centre. Financial Implications: Not Applicable 1. Discussion: Bill 73, the Smart Growth for Our Communities Act, 2015, amended the Planning Act, R.S.O. 1990; c. P. 13 by removing the ability to apply for a minor variance for 2 years following the passing of an applicant initiated zoning by-law amendment. However, the amendment also permits municipal Council to allow minor varia-nce applications to proceed on a case-by-case basis by Council resolution. The Province indicated that the .intent of the amendment is to -prevent, for a 2 year period, zoning provisions that Council determines to be important from being reversed through the minor variance process. 2. Proposed Retail/Commercial Development 108 In 2015, Duffins Point Inc. submitted applications for Official Plan Amendment and Zoning By-law Amendments for lands located on the west side of Brock Road, north of the Hydro corridor in the Duffin Heights Neighbourhood (see Location Map, Attachment #1). Report: PLN 25-18. Subject: Duffins Point Inc. September 17, 2018 Page 2 The applicant proposes to develop the subject lands for a retail/commercial centre consisting of 3 buildings having a total gross floor area of approximately 13,500 square metres with a broad range of uses, including but not limited to, commercial fitness/recreational centre, day care centre, financial institution, medical office, office, personal service shop, restaurant, retail store and supermarket. On June 27, 2016, City Council recommended that Official Plan Amendment Application OPA 15-001/P to permit a single-storey commercial building with a drive-through facility be approved and that Zoning By-law Amendment Application A 06/15 to facilitate a retail/commercial development be endorsed. · On September 19, 2016 the applicant submitted a site plan application. The applicant has been working with staff to further refine the proposal based upon leasing and tenant requirements. On June 20, 2018, Council adopted Official Plan Amendment No. 33 to permit the establishment of a single-storey commercial building with a drive-through, and enacted a site specific zoning by-law amendment rezoning the subject lands to facilitate the development of a retail/commercial centre with a broad range of uses. 3. Minor Variance Application PICA 87118, Duffins Point Inc. On August 23, 2018, the applicant submitted a Minor Variance Application PICA 87/18 requesting that the list of permitted uses on the subject lands l;>e expanded to include an outdoor garden centre as an accessory use to a Retail Store use. This minor variance application falls within the 2 year "time out" provision of the Planning Act Thus, a Council resolution is required to enable the Committee of Adjustment to consider this minor variance application. · The applicant has indicated that they have secured a tenant (Home Hardware) who requires the use of an outdoor garden centre. The area of the proposed outdoor outdoor garden centre is approximately 240 square metres located internal to the site (see Submitted Site Plan, Attachment #2). The proposed outdoor garden centre will be accessory to a retail store. The proposed use is in keeping with the general intent and purpose of the City's Official Plan and Zoning By-law, which is to permit a broad range uses servicing a larger area including: retailing of goods and services; offices; restaurants; and community, cultural and recreational services. The proposed Gommercial development has been designed to provide sufficient on-site parking to accommodate the uses permitted within the site specific zoning by-law and the proposed outdoor garden centre. · 4. Conclusion Staff are of the opinion that the submitted minor variance application will facilitate the intended use of the subject lands as a retail/commercial development, and is in keeping with the general intent and purpose of the City's Official Plan and the site specific zoning by-law amendment. It is recommended that Council grant an exemption in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990; c. P. 13, and permit Minor Variance Application PICA 87/18, submitted by Duffins Point Inc. to be considered by the Committee of Adjustment along with any other Minor Variance Application resulting from the further processing of the site plan or building permit applications. 109 Report: PLN 25-18 Subject: Duffins Point Inc. Attachments: 1. Location Map 2. Submitted Site Plan Prepared By: Deborah Wyli , MCIP, RPP Principal Planner, Development Review I, Nilesh u ·, MCIP, RPP Manager, Development Review DW:NS:ld Recommended for the consideration of Pickering City Council September 17, 2018 Page 3. Approved/Endorsed By: 1 ·1 /'//~ -{ «~At·t/~., [-'------Catherine Rose, MCIP, RP Chief Planner Kyle Bentley, P. Eng. Director, City Development & CBO Tony Prevedel, P. Eng. Chief Administrative Officer -1/-t1,w1e, 110 i-----~_,_-g, o: O'.'. . ATTACHMENT# I TO REPORT # .2f.N as-18 ___ : C//L-------;, D) :§ i= Location Map -Ci4Jo/-File: PICA 87/18 P1CKERlNG Applicant: Duffins Point Inc. City Development Property Description: Part Lot 19 Concession 3 Department Part 1 40R-26764 (2460 Brock Road) r.., tne .... orporation o .. ,,, -,ty 01 t'!t:Kenng rro11uteu m parti unaer rcense cm:e;;,uueens t'nn er, uruano ,.,~,~~, 01 riatura1 Kesources. V',!I rghts reserved,;© Her Majesty !he Queen In Right of Canada, Department of Natural Resources. Al rig his reserved,; !:iTeranet Enterprises Inc. and !Is suppf>l!ra aRr!tlh!s reserved.;e Mun!clpal Property Assessment Corporatbn and ls sup pilers .in righb reserved.; Part 1 40R-2548 and Date: Sep. 06, 2018 SCALE: 1 :5,000 I THlS IS NOT A PLAN OF SURVEY. 1 1 Accessory Outdoor Garden Centre -Cdpo/- PJ(KERJNG City Development Department I ~ ~"°--.r.:~# -- f ,-""" -,._, ;al -• ·~J__ ~ --~~-------~=z~~-=, ;;i:= Submitted Site Plan FILE No: P/CA 87/18 APPLICANT: Duffins Point Inc. ----_ -:_-_-.:.-_-_-_-_---------- \ .\ ---~ \ i.ANO!!,CAFEO AREA \ \ \ \ \ \ \ \ \ \ \ \ .~~ PROPERTY DESCRIPTION: Part Lot 19 Concession 3, Part 1 40R-2548 and Part 1 40R-26764 (2460 and 2470 Brock Road) FULL SCALE COPIES OF THIS PLAN ARE AVAILABLE FOR VIEWING AT THE CITY OF PICKERING CITY DEVELOPMENT DEPARTMENT. . DATE: Sept 11, 2018 :::0 )> IT' -I 6 ;;! :::0 0 -l ::c ~s: ~ -I "It, By-laws 7646/18 7647/18 7648/18 7649/18 7650/18 7651/18 . 7652/18 7653/18 September 17, 2018 Being a by-law to exempt Block 17, Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. (By-law· attached) Being a by~law to stop-up and close Part of the Road Allowance between Lots 20 and 21, Concession 2, being Part 4, Plan 40R-29446 as a public highway, subject to required easements. (By-law attached) Being a by-law to exempt Blocks 224 to 264, Plan 40M-2625, Pickering from the part lot control provisions of the Planning Act. (By-law attached) Being a by-law to designate a property legally described as Part of Lots 29 and 30, Concession 4, being Part 2, 40R-29399 (the "Henry Major House") and municipally known as 615 Whitevale Road, City of Pickering, as being of cultural heritage value or interest. (By-law attached) Being a by-law to designate a property legally described as Part of Lot 23, Concession 5, being Part 2, 40R-24276 (the "William Brignal House") and municipally known as 1200 Whitevale Road, City of Pickering, as being of cultural heritage value or interest. (By-law attached) Being a by-law to delegate the authority to consent/grant heritage permits for the alteration of designated heritage properties to the Director, City Development, or designate. [Refer to Planning & Development Committee agenda pages 45-48] Being a by-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part of Lot 21 & 22, Concession 4, and Part of Lots 21, 22 & 23 Concession 5, City of Pickering (A 04/18). [Refer to Planning & Development Committee agenda pages 33-35]. Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. (By-law attached) 113 7654/18 7655/18 7656/18 114 Being a by-law to authorize the. Salem Road -Road Reconstruction project in the City of Pickering and the issuance of .debentures in the amount of $700,000.00 [Refer to New and Unfinished Business pages 75-76] Being a by-law to exempt Blocks 83 to 106, 116, 117, 177 and 178, Plan 40M-2632, from the part lot control provisions of the Planning Act. (By-law attached) Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham as public highways. (By-law attached) · ~c1 of-P 1 C l(E R 1 NG Memo To: · . Debbie Shields . City Clerk · August 1, 2018 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: . Request for Part Lot Contrql By-law Owner: Grossi Group Building Corporation Inc. Block 17, 40M-1827 File: PLCA0M-1827.17.1 The above-mentioned block is being developed in accordance with the appropriate agreement, · zoning by-law and common elements condominium plan in such a manner to allow the construction of 27 dwelling units. · Attached is a location map and a draft by-law, enactment of which will exempt this block from the· part lot control provisions of the Piahning Act thus allowing 27 units to be created on parcels of · tied la_nds ('potls') and the transfer of those potls into separate ownership. The draft by..:law is attached for the consideration of City Council at its meeting scheduled for September 17, 2018. PB:bg Attachments Location Map Draft By-law 115 116 City Development Department FINCH AVENUE 0 c§ 0::: Location Map FILE No: S 07/i6 APPLICANT: Grossi Group Building Corp. Inc. PROPERTY DESCRIPTION: Block i 7, Plan 40M-i 827 (305 Sparrow Circle) DATE; June 13, 2016 kn, JJI f½hu RtHfYfd, Not a pion of 1urwy, R•~• N,,t d kin c,f SU , SCALE ·1 :5,000 PN-10 The Corporation of the City of Pickering By-law No. /18 Being a by-law to exempt Block 17, Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. Whereas Grossi Group Building Corporation Inc., the owner of Block 17, Plan 40M-1827, intends to obtain approval of, and register, a common elements condominium plan; and Whereas the proposed common elements condomir:iium p!an is to consist of 27 · residential units; and Whereas it is intended that the owner or owne"rs of each of the 27 dwelling units will own the parcel of tied land on which his, her or their dwelling is located, in fee simple and will also be a member or members of the common elements condominium corporation; and . Whereas it is intended that the parcels of tied lands on which the 27 dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, R.S.O. 1990, chapter P.13. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: · · 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply to Block 17, Plan40M-1827, upon: · · (a) (tJ) registration of this By-law in the Land Registry Office for the Land Titles Division of Durham (No. 40); and registration of a restriction, pursuant to Section 118 of the Land Titles Act, R.S.O. 1990, chapter L.5, requiring the consent of the Solicitor for The Corporation of the City of Pickering, or his designate, to the registration of any transfer or charge of Block 17, Plan 40M-1827 or any part or parts thereof, in the Land Registry Office for the Land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect for a period of two (2) years from the date of the passing of this By-law and shall expire on September 17, 2020. By-law passed this 17th day of September, 2018. David Ryan, Mayor Debbie.Shields, City Clerk 117 118 -C~of-p](KERJNG To: From: Copy: Debbie Shields City Clerk Paul Bigioni Director, Corporate Services & City Solicitor Director, Engineering Services· Subject: Stop-Up and Close Road Allowance Valley Farm Road and Finch Avenue (Shaft 1) File: L-4610-11-13 Memo August 7, 2018 On May 14, 2018, Council passed Resolution #438/18 declaring Part of the Road Allowance between Lots 20 and 21, Concession 2, being Part 4, Plan 40R-29446 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of Durham (the "Region") for nominal consideration. · Part 4, Plan 40R-29446 is a City road allowance to be transferred to the Region for use as a metering facility. Part 4, Plan 40R-29446 must therefore be stopped-up and closed ·as a public highway. As the appropriate Notice respecting the stopping-up and closing of the road allowance has been given, it is now appropriate for Council to enact the attached by-law forma11y·st9pping-up and closing the road allowance as a public highway. The attached by-law is for consideration of City Council at its meeting scheduled for Septemt>er 17, 2018. PB:ct Attachments Location Map Draft By-law Lodge Road ~ ::l 0 u -0 cu ti= E 0 0 OJ -Cdt;()/-PlCKERlNG City Development Department ·Finch Avenue -0 C'tl 0 ~ § C'tl LL >, <l.) ~- 120 The Corporation of the City of Pickering By-law No. /18 Being a by-law to stop-up and close Part of the Road Allowance between Lots 20 and 21, Concession 2, being Part 4, Plan 40R-29446 as a public highway, subject to required easements. Whereas, the Council of The Corporation of the City of Pickering passed Resolution #438/18 on May 14, 2018 declaring Part of the Road Allowance between Lots 20 and · 21, Concession 2, being Part 4, Plan 40R-29446 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of Durham; · Whereas, Part 4, Plan 40R-29446 is no longer required as a public highway; and Whereas pursuant to the Municipal Act, the Council of The Corporation of the City of. Pickering may pass by-laws to stop-up and close a public highway, or part thereof, Now therefore the Council of The. c·orporation of the City of Pickering hereby enacts as follows: 1. That the following road allowance is hereby stopped-up and closed to both vehicular and pedestrian traffic for the purpose of transfer to the Regional · Municipality of Durham, subject to all required easements: Part of the Road Allowance between Lots 20 and 21, Concession 2, Pickering, being Part 4, Plan 40R-29446. 2. That the Mayor and City Clerk are hereby authorized to execute the'necessary documents authorized by the Director, Corporate Services & City Solicitor to effect the st9pping-up and clo,sing of the road allowance referred to above and to establish any/all required easements. By-law passed this 17th day of September, 2018. David Ryan, Mayor Debbie Shields, City Clerk· ~Cd;Jof-Pl(KER]N·G Memo To: Debbie Shields City Clerk August 22, 2018 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject Request for Part Lot Control By-law Owner: Oak Ridges Seaton Inc. Blocks 224 to 264, Plan 40M-2625 File: PLC.40M-2625.1 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 183 townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 183 townhouse dwelling units · to be conveyed into private ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for September 17, 2018. PB:bg · Attachments Location Map . Draft By-law 121 1 -aft;o/-PJ(KERlNG City Development Department Taunton Road Legend ~ Subject Lands .15,-2018 SCALE: 1 :6,500 11-llSISNOTAPLAtlO SU Y. The Corporation of the City of Pickering By-law No. /18 . Being a by-law to exempt Blocks 224 to 264, Plan 40M-2625, Pickering from the part lot control provisions of the Planning Act. Whereas pursuant to.the provisions of section 50(7) of.the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by·by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 224 to 264, Plan 40M-2625. · · 2. , This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on September 17, 2019. By-law passed this 17th day of September, 2018: David Ryan, Mayor Debbie Shields, City Clerk 123 --C~0f--PJ(KERJNG To: Debbie Shields City Clerk From: Catherine Rose Chief Planner Memo September 11, 201 ~ Copy: Director, City Development & CBO Manager, Development Review & Urban Design Principal Planner, Development Review Planner II, Heritage Coordinator, Geomatics Subject: Design~tion under Part IV of the Ontario Heritage Act Henry Major House 615 Whitevale Road Part of Lots 29 and 30, Concession 4, being Part 2, 40R-29399 By-law 7649/18 Statutory Public Meeting Date Not applicable Planning & Development September 14, 2015 Committee Date Council Date September 21, 2015 Purpose and Effect of By-law A By-law to .designate the property located at 615 Whitevale Road (known as the Henry Major House) as being of cultural heritage-value or interest. Council Meeting Date to enact September 17, 2018 Designation By-law Notes On September 21, 2015, Council endorsed the recommendations of the Heritage Pickering Advisory Committee to designate 615 Whitevale Road to be of cultural heritage value or interest. Council further authorized staff to prepare the appropriate heritage materials including notices and a designation by-law. 124 Notes (continued) Image EM:CC:ld On September 27, 2017, a Notice of Intent to Designate was published in the newspaper, served to the Owner of the Property and the Ontario Heritage Trust. No notice objecting to the proposed designation was served upon the Clerk. See the Cultural Heritage Property Evaluation Report prepared for 615 Whitevale Road, Pickering. J:\Documents\Admlnlstration\A-3300\2017 Deslgnalion Nolice and By-laws\615 Whiteva1e\By-law Chart Memo to Clerks.docx Attachments By-law Text . By-law pdf September 11, 2018 615 Whitevale Road Page 2 of 2 125 126 The Corporation of the City of Pickering By-law No. 7649/18 Being a by-law to designate a property legally described as Part of Lots 29 and 30, Concession 4, being Part 2, 40R-29399 (the "Henry Major House") and municipally known as 615 Whitevale Road, City of Pickering, as being of cultural h~ritage value or interest. Whereas pursuant to Part IV of the Ontario Heritage Act, the Council of a municipality is authorized to enact by-laws to designate a real property, including all buildings and structures thereon, to be of cultural heritage value or interest; Whereas on September 21, 2015, Council of The Corporation of the City of Pickering · endorsed the recommendations of its Heritage Advisory Committee to designate the Henry Major House, municipally known as 615 Whitevale Road, Pickering (the "Property") to be of cultural heritage value or interest; Whereas the City Clerk caused notice of the intention to designate the Property·to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; Where9s no notice objecting to the proposed designation of the Property was served upon the Clerk of the municipality; Now therefore the Council of The Corporation of the City of Pickering enacts as follows: 1. That the Property is designated to be of cultural heritage value or interest. 2. That a statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on Schedule A attached hereto. 3. That the City Clerk is authorized to cause a copy of this by-law to be served upon the owner of the Property and the Ontario Heritage Trust and to publish notice of this by-law in a newspaper having general circulation in the municipality. 4. That the· City Solicitor is authorized to cause a copy of.this by-law to be registered against the Property in the proper Land Registry Office. By-law passed this 17th day of September, 2018. David Ryan, Mayor Debbie Shields, City Clerk Description of Property Schedule A to By-law No. 7649/18 Statement of Significance The property known municipally as 615 Whitevale Road, also known as the Henry Major House, located on the south side of Whitevale Road east of the Hamlet of Whitevale is located within the Whitevale Heritage Conservation District, which is d_esignated Linder Part V of the Ontario Heritage Act and is shown on the. Location Map provided as Exhibit 1. Statementof Cultural Value or Interest The Henry Major House has design and physical value because it is a rare and representative example of the Georgian Classical style. The 1840s one-and-a-half storey timber-frame main house includes a low-slung, five-bay form, a wide central doorcase, symmetrically arranged openings and Classical detajling. Although it is one of five examples of five-bay Georgian houses in Whitevale, its timber-frame construction is rare in this style in this area. The stone kitchen tail, with its randomly coursed granite fieldstone walls, roughly squared stone quoining and 12/8 windows provides a rare example of 1830s materials and construction methods. · The property has histodcal and associative value because itis associated with the early settlement of the area and the development of local agriculture. The house was constructed for local farmer Henry Major in the 1830s and was occupied by his family and direct descendants for· more than 125 years. Henry's father John Major built the first sawmill in Whitevale and is credited with initiating settlement of the area. _ The property has contextual value because of its location at the eastern entrance to the Hamlet of Whitevale, and its Georgian Classical style typical of the 1830s and 1840s. The Henry Major House is important in defining ahd maintaining the· character of the Whitevale Road Corridor and the Whitevale Heritage Conservation District. Further, the Henry Major House is visually and historically linked·to the surrounding agricultural fields, some of which were part of the Major's farm for more than 125 years. The house is historically linked to the Hamlet of Whitevale and to the nearby Whitevale Cemetery (which was donated by Henry Major). Description of Heritage Attributes The heritage attributes of the Henry Major House include the one-and-a-half storey, timber frame house, and its stone kitchen tail. Key elements of the timber frame house include: • ·its Georgian Classical style, including: the symmetrical, five-bay fac;ade; the simple gable roofline with eave returns; the wide plain frieze; the pilastered corners; and the centrally placed front entrance with flat-arched opening, side lights and paneled wooden door • its form and proportions, including the one-and-:a-half storey height and centre hall plan • the surviving 12/8 double hung window sash with louvered shutters • its narrow, clapboard cladding • . its narrow setback and orientation towards Whitevale Road · Key elements of the stone kitchen tail include: · • its stone construction of random-coursed, granite fieldstone· . 111 its surviving 12/8 double-hung window sash . • its form and proportions, including the gable roof Key elements of the property as a whole include: • the visibility and legibility of its heritage attributes from Whitevale Road 127 --0 ro &. Hamletof :§ 0 Whitevale. z ; I --..I '\\ '·, ... 1-------'I Legend I Hamlet of Whitevale Exhibit 1 l . (' --, __ ,-··-·-"\ \ \ (" J l ( }' _,) l , ,.-I i \ ,..,..;C /,,.. ,r ))----'-----1, ,' , \ i r i1 / (r"' I r' I ; l,.r· ; · Whitevale Heritage . ,,,.....----\Con:,!!_r:Y,atio n. District' r, f, ro N Q) .S ai --0 U) 1v Whitevale Heritage Conservation District ~ / ! ,, -Cd;;o/-· PICKERING City Development Department . -Law Date: Se . 11, 2018 SCALE: 1:10,000 THIS IS NOT APLAtl OF SURVEY, --C1of--PJ(KERlNG Memo To: Debbie Shields City Clerk September 11, 2018 From: Catherine Rose Chief Planner · Copy: Director, City Development & CBO Manager, Development Review & Urban Design Principal Planner, Development Review Planner 11, Heritage Coordinator, Geomatics . Subject: Designation under Part IV of the Ontario Heritage Act William Brignal House 1200 Whitevale Road Part of Lot 23, Conqession 5, being Part 2, 40R-24276 By-law 7650/18 Statutory Public Meeting Date Not applicable Planning & Development June 20, 2016 Committee Date Council Date June 27, 2016 Purpose and Effect of By-law A By-law to designate the property located at 1200 Whitevale Road (known as the William Brignal House) as being of cultural heritage value or interest. Council Meeting Date to enact September 17, 2018 Designation By-law Notes On June 27, 2016, Council endorsed the recommendations of the Heritage Pickering Advisory Committee to designate 1200 Whitevale Road to be of cultural heritage value or interest. Council further authorized staff to prepare the appropriate. heritage materials including notices and a designation by-law. 129 Notes (continued) Image EM:CC:ld On September 27, 2017, a Notice of Intent to Desig·nate was published in the newspaper, served to the Owner of the Property and the Ontario Heritage Trust. No notice objecting to the proposed designation was served upon the Clerk. See the Cultural Heritage Property Evaluation Report prepared for 1200 Whitevale Road, Pickering. J:\Documenls\AdmlnistraUon\A-3300\2017 Designation Notice and By-!aws\615 Whitevale\By-law Chart Memo to Clerks.docx Attachments By-law Text By-law Schedule pdf September 11, 2018 Page 2 of 2 1 3-WOO Whitevale Road The Corporation of the City of Pickering By-law No. 7650/18 Being a by-law to designate a property legally described as Part of Lot 23, Concession 5, being Part 2, 40R-24276 (the "William Brignal House") and municipally known as 1200 Whitevale Road, City of Pickering,, as being of cultural heritage value or interest. Whereas pursuant to Part IV of the Ontario Heritage Act, the Council of a municipality is authorized to enact by-laws to designate a real property, including all buildings and structures thereon, to be of cultural heritage value or interest; Whereas on June 27, 2016, Council of The Corporation of the City of Pickering endorsed the recommendations of its Heritage Advisory Committee to designate the William Brignal House, municipally known as 1200 Whitevale Road, Pickering (the "Property") to be of cultural heritage value or interest; Whereas the City Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the·municipality; Whereas no notice objecting to the proposed designation of the Property was served upon the Clerk of the municipality; Now therefore the Council of The Corporation ·of the City of Pickering enacts as follows: 1. That the Property is designated to be of cultural heritage value or interest. 2. That a statement explaining .the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on Schedule A attached _hereto. 3. That the City Clerk is authorized to cause a copy of this by-law to be served upon the owner of the Property and the Ontario Heritage Trust and to publish notice of this by-law in a newspaper having general circulation in the municipality. 4. That the City Solicitor is authorized to cause a copy of this by-law to be registered against the Property in the proper Land Registry Office. By.:law passed this 17th day of September, 2018. David Ryan, Mayor Debbie Shields, City Clerk 131 Schedule A to By-law No. 7650/18 Statement of Significance Description of Property The property known municipally as 1200 Whitevale Road, also known as the William Brignal House, is located on the north side of Whitevale Road, east of the Hamlet of Whitevale as shown on the Locatbn Map provided as Exhibit 1. Statement of Cultural Value or Interest The William Brignal House has design and physical value because it is a representative example of an Ontario cottage dwelling type as it developed in Ontario during the Victorian era. It is a one-and-a-half storey, T-shaped, brick house with a one-storey kitchen tail at the rear. The west wing was built in the mid-1870s by owner William Brignal, expanded in th.e early 1880s by late owner John Tool and the kitchen wing at the rear was likely added in the early 20th century. The house incorporates several features typical of the Ontario cottage style, including the three-bay form, side gable roof with centre gable and central entrance and symmetrical openings of each wing. The dichromatic brick patterning, iotricate wooden bargeboard and fretwork and round-arched openings with molded surrnunds exemplify the Ontario cottage of the 1870s and 1880s. The buff-brick embellishments on red-brick walls and wooden detailing along the eaves arid front verandah display a high degree of artistic merit and craftsmanship. The property has historical and associative value because it is associated with the early settlement of the area and the development of local agriculture. The property has contextual value because the farmhouse is important in maintaining and supporting the rural 19th century landscape along the Whitevale Road corridor and is visually linked to the surrounding agricultural fields and to heritage resources in the Whitevale Heritage Conservation District. Description of Heritage Attributes The heritage attributes of the William Brignal House are: 132 ID its one-and-a-half storey, T-shaped, brick house with a one-storey kitchen tail at the rear ID the f9rm and massing of each wing, consistent with the Ontario cottage type including: steeply sloped, side-gable roofs with centre gables over central entrances and symmetrically arranged window openings · ID the evenly coursed, granite foundation ID its wood detailing, including plain and moulded friezes along the eaves and bargeboard with ball and drop pendants along the gables ID the dichromatic brick exterior, consisting of buff-brick embellishments on red-:brick walls, and including: ID a three-course band of buff bricks above the foundation, encircling the house • quoins along the corners ID cusped motif stringcourse along the front el.evation, above the verandah ID pinwheel-design below the front peak with a central checkerboard ID rounded arches above windows with projecting header course and projecting arch springing • red and buff arches on the second floor with projecting header course and springing • an arch above the front door with projecting header • the flared hipped roof verandah with intricate fretwork and chamfered support columns • the projecting bay window with three, round-arched windows • round-arched window and door openings • surviving two-over-two glazed, wooden window units . • aspects of the farnihouse that illustrate its use by two generations or two families including the two main entrances and the two symmetrical fac;::ades • its siting faclng Whitevale Road, and the visibility and legibility of its heritage attributes from Whitevale Road 133 34 \., ,--(/ \ ) \ ) \/ , ,, ~-'--------.----, <1l .S a5 u w -Cd;o/-. -. ". 1 Lands Subject to \ •. 1) By-Law 7650/18 · Location Map File: DesiQnation By-Law Exhibit 1 · P1CKER1NG Property Description: Part Lot 23, Concession 5, beinQ Part 2, City Development 40R-24276 (1200 Whitevale Road) Department Date: Sep. 11, 2018 r;, he l,Ofporafon 6 the <.,J\y or l"'ltkenng nodticea ( n parl) un er license om: <:a> '-<Ueens l"'rinter, untano Mi.-itslry 01 Natura' ttesources. SCALE: 1 :7,500 I f.\11 righlsresetved.;© Her Majesty the Queen In Rl!lhtofCanada, Department of Natural Resources. Al rights reservtd.; ~Teranel Enterprises Inc. and Its supplklrs all rights rese1Ved.;© Municipal Property Assessment Corporalbn and b suppfors a!lri:;lhb reserved.; THIS IS NOT A PLAN OF SURVEY. To: Debbie Shields City Clerk From: Kyle Bentley Director, City Development & CBO Copy: Not Applicable Subject: Amend Schedule A of By-law 7362/14 appointing Inspectors File: L-2000-021 Memo September 10, 2018 As a result of staff changes within the Building Services Section, and pursuant to the Building Code Act, please be advised that it will be necessary to amend Schedule A of By-law 7362/14 as attached hereto. The new schedule will reflect the following housekeeping changes: • Please find an attached schedule A updated noting all of the appointed Building inspectors If you have any questions, please contact me at extension 2070. KB:ld Attachment Schedule A -Appointments 135 The Corporation of the City of Pickering By-law No. 7653/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act,_ 1992, S.O. 1992, chapter 23,_ the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7362/14, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act-within the City of Pickering; Whereas, as a result of recent staff changes, the By.:.law to appoint these individuals must be amended to reflect the deletion oflnspectors, and appointment of .a new Inspector; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:, Schedule Aof By-law 7362/14, as amended, is hereby d~leted and replaced with Schedule A attached .he·reto. By-law passed.this 17th day of September 2018 .. · David Ryan, Mayor Debbie Shields, ·city Clerk·. 136 Item 1. 2. 3. 4. 5. 6. 7 8. 9. 10. 11. . Schedule A Appointments Column Chief Building Official . Deputy Chief Building Official/Inspector Inspector lnspedor Inspector Inspector Inspector Inspector · Inspector Inspector Inspector Column Kyle Bentley Carl Kolbe Steven Amaral· Jeremy Bender Joseph Domanski Adam Fowler Rachelle Gravel Steven Heidebrecht · Anthony Nunes Robert Watson Andy Westcott 137 < •• 138 ~-C~1/ 0f-· --p] (KER 1 NG To: From: Debbie S,hields City Clerk Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subjed: Request for Part Lot Control By-law Owner: Mattamy (Seaton) Limited -Phase 2 . Brocks 83 to 106, 116, 117, 177 and 178, Plan 40M-2632 File: PLC.40M-2632.1 Memo September 10, 2018 . The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agr~ement in such a· manner to allow for the construction of 195 townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisi.ons ofthe Planning Act thus allowing the 195 townhouse dwelling units to be conveyed into private ownership. This draft by-law is attached for the consideration of City Council at its meeting s_che.duled for September 17, 2018. PB:bg Attachments Location Map Draft By-law Reflection Pl ·' I .~ I I li I 0. I (U I CJ) I ·I I I I I I I I I I I I I I Ta_u_n_to_n_R_o_a_d _______________ ~ 1~ 96 o 81 .~ ::r: ro lL I I I l I I I I I I I I I I I I ' .. ' ' I I I I I ' ~ ... -~-~"--... ------' J .,..,. .... I .,..-.,...-l ,...-.., ... ~ . \ ............ \ ............. __ ... \ ............. -----· ... ------... I I I I. I I I I \;;,\;;.i.,i;a.i..,a...ia.>....., ..... w..1 0 ..... 32 0 :, 00 , , , , l ......... , ......... ... --............ , .................. --... ......... ... --... -~ ; \ I , \ I .......... ✓ ' .................... ... I , r ... I \ I I I I \ ............... .... Legend ......... ;,. '\ ' , ... -... ,.. ,.. , g \ Proposed Roads \ \ ~ \ ... ... ... ~ \ \i~\, ..................... st............ , ~ Subject Lands i---..... --.-------.,,---.......,..,-~---... -... ~____.,... ... '--o,enda; ;:; ....... ...---:---i_ __ ~~-~--------1 ' ...... ·-Cdf;of-. PlCKERlNG City Development Department 39 140 The Corporation of the City of Pickering By-law No. /18 Being a by-law to exempt Blocks 83 to 106, 116, 117, 177 and 178, Plan 40M-2632, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions o_f section 50(7) of the Planning"Act, R:S.O. 1990, chapt~r P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; · Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 83 to 106, 116, 117, 177 and 178, Plan 40M-2632. 2. . This by-law shall remain in force and effect for a period of one year from the date . of the passing of this by-law and shall expire on September 17, 2019. By-law passed this 17th day of September, 2018. David Ryan, Mayor. Debbie Shields, City Clerk Memo To: Debbie Shields City Clerk September 11, 2018 From: Copy: Subject: Paul Bigioni Director, Corporate Services & City Solicitor Direcfor, City Development & CBO Manager, Development Services Request for ~oad Establishing / Renaming By-law Applicant: Mattamy (Seaton) Limited -Phase 2 Pc1:rt 19, 40R-29440 (Sapphire Drive) Part 18, 40R-29440, Part 1, 40R-29763, and Parts 1 to 5, 40R-30158 (Burkholder Drive) Part 4, 4QR-29947 (to be renamed Burkholder Drive) File: Roadded.583 Portions of Sapphire Drive and Burkholder Drive were dedicated through the· registration of Plan 40M-2632. The City is the current owner of the remaining portions.of Sapphire Drive and Burkholder Drive, being: 1. Part Lot 25, Concession 3, being Part 19, 40R-29440 (Sapphire D·rive); and 2. Part of the_ Road Allowance between Lots 24 ·and 25, Concession 3, being Part 18, · 4QR..:29440, and Part Lot 24, Concession 3, being Part 1, 40R-29763 and Parts 1 to 5, 40R-30158 (Burkholder Drive). · · It is recommended that Council enact the attached draft by-law establishing the above as public highways in order to complete Sapphire Drive and Burkholder Drive. The City is the current owner of Part Lot 24, Concession 3, being Part.4, 40R-29947 which was established as public highway (Dormer Avenue) for temporary road purposes relating to Plan · 40M-2620 through By-law No. 7614/18. Part Lot 24, Concession. 3, being Part 4, 40R-29947 is no longer required for temp9rary road purposes and now forms a porti.on of Burkholder Drive. It is now recommended thatCouncil enact the attached draft by-law to formally change the name of Part Lot 24, Concession 3, being Part 4, 40R-29947 from Dormer Avenue to Burkholder Drive. Attached is a location map and a draft" by-law for the consideration of City Council at its meeting scheduled for September 17, 2018. PB:ct Attachments Location Map Draft By-law 141 1 L, Taunton Road 0 lil t---------------------------------------~--------.u \ ,:g -"'. ,::i m ,.,.----... -...... -......... • J - - \ Part 4, 40R-29947 ~ ,· L., 0 ~ .:Ct 0.. I 0.. ro (/) I I i" I I I I ·, I I I I I. I 11,' ,3 I CU ,2 '-"'. I <U ,o 13 ,o ,(5 ·I I I I I I I I I I ' ......... ' II) I I J @ I I 0, I "fil I '1 IC I : : ~: I 1-1 ·I ' ro J ' LL I I I I ., I I I . ~ Part 4, 40R-30158 -_..-,. I I I I I I I I I : I : .,... ....................... -......... _..,_! r J ......... f ,_ ............... I l l .,............. .._t J I : \,. _.. _...,,. -,,,,,. ... I I I,, ~ / <hi p._'Je • • ~ I. -QO{WJ • • • I I Q{-a.'..,. _...,...,.,...., ----......... ---I I I I J ·' I_.. -""'' \ ---' .... _. ...... -... ,' \ ,..., , Oashwood Ct \.,, .......... -..... \ ............ _. ----.d;: e1-ia _ • -, -------S\<..'}fl ------; ... --......... ,·t\ .................. ... ............. ... ~ '. ... ... ... ... ... ... ... ... ... ............... ' -,. .... .,. ............... Part 19, 40R-29440 .. --\ 1-----------~---·~• -~'--... ' Legend Proposed Roads Subject Lands \ I ' I \ ' \ ' \ ' ......... ""! ... S\. ............... -'' ore\\da -• -•• ' --... _ ...... Location Ma -Cdt;t1/-. P1CKER1NG City Development . Department File: ROADDED 583 L, 0 lil "O ·a .c "C ::, m I \ \ ... -..... ............... .... ... ... -• • • • ~-ie Maratnon " -• • -•• --.................... _,._ Part 2, 40R-30158 ............ ---............ --------------------------.............. ---------\ \ ------------...................... lv ~ , , , SCALE: 1 :3,000 nus IS IIOT APLA!IOFSURVE.Y. The Corporation of the City_ of Pickering By-law No. /18 Being a by..:law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham as public highways. Whereas The Corporation of the City of Pickering is the owner of certain parts of lots within Concession 3, set out herein and wishes to establish them as public highways; and Whereas pursuant to the Municipal Act, the Council of a local muni,cipality may pass by-laws for giving names of highways. · Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.· Part Lot 25, Concession 3, being Part 19, 40R-29440 is hereby established as public highway (Sapphire Drive). 2. Part of the R9ad Allowance· between Lots 24 and 25, Concession 3, being Part 18, 40R-29440, and Part Lot 24, Concession 3, being Part 1, 40R-29763 and Parts 1· to 5, 40R-30158 are hereby established as public highway (Burkholder. Drive) .. 3. Part Lot 24, Concession 3, being Part 4, 4DR-29947 is hereby renamed from "Dormer Avenue" to "Burkholder Drive". By-law passed this 17th day of September, 2018. David Ryan, Mayor Debbie Shields, City Clerk 143