HomeMy WebLinkAboutApril 24, 2018DICKERING
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
April 24, 2018
7:00 pm
City Hall — Main Committee Room
Attendees: T. Ryce, Supervisor, Cultural Services
V. Plouffe, Manager, Facilities Capital Projects
K. Pyke, Coordinator, Museum Operations
L. Coulter, Pickering Museum Village Advisory Committee
L. Drake, Pickering Museum Village Advisory Committee
G. Lowman, Pickering Museum Village Advisory Committee
P. Savel, Pickering Museum Village Advisory Committee
G. Strange, Pickering Museum Village Advisory Committee
J. De Gennaro, Clerk -Typist (recording secretary)
P. Fuselli, Pickering Museum Village Advisory Committee
D. Hudson, Pickering Museum Village Advisory Committee
T. Arvisais, Vice Chair, Pickering Museum Village Foundation
Absent: R. Cowan, Pickering Museum Village Advisory Committee
B. Welsh, Pickering Museum Village Advisory Committee
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1.
Welcome
T. Ryce called the meeting to order at 7:00 pm.
2.
Approval of Minutes and Agenda
Motion: to approve the minutes of the March 27,
2018 meeting as presented
Moved: L. Coulter
Seconded: P. Savel
Carried
Amendment to Agenda: to item 8 to New
Committee Structure
Motion: to approve the agenda as amended
Page 1 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Moved: P. Savel
Seconded: L. Coulter
Carried
3.
Review of Action Items
G. Oakes to provide minutes to T. Ryce. The
minutes of the AGM cannot be provided until next
year in March 2019. They will provide the approved
minutes of the 2017 AGM mintues.
T. Ryce noted she is not receiving minutes from
the Foundation — T. Arvisais to follow up.
K. Pyke to distribute details on possible sub
committees. To be discussed this evening.
Members to RSVP to VIV and are encouraged to
attend. This event is Friday evening at 6:00 pm.
Social media plan to be
present in November
annually.
T. Arvisais to follow up on
Foundation minutes being
sent to T. Ryce.
4.
Foundation Report
T. Arvisais presented the treasurer's report to the
committee.
May 2018 is anticipated date of updated website.
5.
Sub Committee Reports
No reports this month.
6.
Social Media Plan Update
Marketing Plan and Environics Report
Social Media Plan Update — to be moved to
November annually.
Marketing Plan and Environics Report
T. Ryce presented the plan and report to the
committee.
T. Ryce commented on the use of social media
outlets currently being used by the City.
K. Pyke explained the social media success stories
and the reach of posts.
Social Media Plan to be
update annually in
November.
S. Blackwood to share
Marketing Images with the
Advisory Committee.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
K. Pyke discussed the partnership with Rouge Park
and the Museum.
G. Strange noted that trip advisor reviews are what
lists the items of interest of things to do in Pickering.
Currently the Museum is listed at #3
7.
Programs Report
T. Ryce distributed the programs report to the
committee and K. Pyke reviewed.
8.
New Committee Structure
K. Pyke distributed and reviewed the document
handed out for the Sub -Committees for the Museum
Advisory Committee.
V. Plouffe voiced concerns about the plan for the
building steering committee with the timelines of the
design process phase 1 but noted this
subcommittee would benefit phase 2.
General discussion took place.
Motion: The Pickering Museum Village Advisory
Committee proposes that the Operational Sub
Committee (subject to renaming) be adopted into
the Pickering Museum Village Advisory's Terms of
Reference starting within this current term of the
committee. That the sub committees proposed by
staff subject to the approval of the Director and
Clerk be put forward for adoption for the 2019 term.
Moved: P. Savel
Second: D. Hudson
Carried Unanimously
Committee Structure Suggestions by Committee
Members
D. Hudson — Chair, Vice -chair for 2 years at a time
No Co-Chairs/Vice Chair is fine.
G. Lowman — Chair/Vice Chair elected annually/no
more than 4 years.
To reconsider the titles
proposed for the sub
committees for the new
2019 terms of reference.
To consider dates for the
September and December
meetings.
Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
P. Save! — nomination — no self-
nomination/nominations in February and Elections
in March.
L. Coulter — Chair, 4 years, Vice-Chair — no
switching.
P. F — Chair & Vice Chair — 2 years, renewable for
additional 2 years
G. Strange — Year 1 have a Chair and Vice Chair,
after year one Chair returns to committee member
and the Vice Chair moves up to the Chair position
and the committee to vote on a new Vice Chair to
continue to rotate in this fashion.
L. Drake — agrees with P. F
K. Pyke suggested that the sub-committees be
finalized at the May meeting.
V. Plouffe suggested that this committee continue to
meet during July and August for the purpose of the
construction project.
Motion: That the Pickering Museum Advisory
Committee continue to meet in July and August to
continue talks about the Heritage and Community
Centre.
Moved: G. Lowman
Seconded: G. Strange
Carried
9.
Strategic Plan
K. Pyke thanked both her co-chair and the steering
committee members for their hard work and
dedication to the process.
K. Pyke reviewed the Strategic Plan with the
committee.
Motion: that the Pickering Museum Village Advisory
Committee endorse the draft strategic plan to be
present to the executive committee.
Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Moved: P. Savel
Seconded: D. Hudson
Carried
10.
New Business
G. Strange commented that he supported staffs
strategy for a direct URL based on the difficulty to
navigate the City's website.
G. Lowman noted that the website is not user
friendly.
Cost is $20 for the URL per year and will benefit the
museum to link to the other social media mediums.
V. Plouffe noted that pricing on the 2 storage sheds
has come back significantly higher than projected
and approved by council.
Motion : that the PMVF requested to earmark up to
$80,000 for the relocation of artifacts from the
conservation building to the new storage shed on
the upper site to help facilitate Construction; subject
to the approval of the City Clerk.
Moved: P. Savel
Seconded: G. Strange
Carried
11.
Adjournment & Next Meeting
Motion: to adjourn
Moved: Pam
Seconded: L. Coulter
It was noted by G. Strange that B. Welsh as an
attendee at the meeting in March however he was
listed as absent.
J. De Gennaro to correct
minutes to reflect that B.
Welsh was in attendance
at the March 27th meeting.
Meeting Adjourned: 9:30 pm Copy Director, Community Services
Clerk
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