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HomeMy WebLinkAboutMarch 28 Page 1 of 4 Minutes/Meeting Summary Heritage Pickering Advisory Committee March 28, 2018 7:00 pm Tower Room Attendees: J. Dempsey D. Hazlett W. Jamadar C. Sopher J. Van Huss B. George, Pickering Public Library C. Celebre, Principal Planner, Development Review L. Roberts, Recording Secretary Absent: K. Borisko B. Lai T. Reimer Guests: Lindsay Reid Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome & Introductions C. Celebre welcomed everyone to the meeting. 2. Approval of Minutes - February 28, 2018 Moved by C. Sopher That the minutes of the February 28, 2018 meeting of the Heritage Pickering Advisory Committee be approved. Carried 3. Business Arising from Minutes 3.1) Delegation By-law C. Celebre provided an overview of the memo and draft by-law which had been previously circulated to members for review. She noted that based on previous discussions with Page 2 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) the Committee and comments received, along with the Whitevale guidelines, she had met with the Chief Planner and had drafted proposed guidelines for minor and major heritage permit types. Based on these guidelines, she stated that City Development would also be preparing a Standard Operating Procedure (SOP) for this as well. By delegating certain powers for approvals to designated properties that have a positive or neutral impact and comply with the guidelines, this would allow for approvals to be granted within a reduced timeframe. Members discussed the details of each line item being proposed as minor alterations, minor heritage permits and major heritage permits. C. Celebre clarified that minor alternations will not require a heritage permit, allowing the homeowner to proceed with minor repairs or renovations. C. Sopher noted concerns with masonry repairs, which could cause significant damage to a structure if done incorrectly. He also noted concerns over significant structures such as garages or porches being constructed in front yards and how the guidelines would prevent this. It was suggested this could be captured within the SOP for clarification, possibly replacing “repair” with “replacement”. Members also felt that a front porch should be considered a significant item, and further clarification was required for decks. C. Celebre also noted the City has no authority to refuse an application, it would have to go to Committee and Council for approval. Discussion ensued with respect to visibility in the Whitevale District, and how solar panels could still serve their purpose while not being highly visible from the street. Members also questioned storm windows and doors, and felt this should be placed under the Minor Heritage Permits section. B. George questioned what checks were in place for the City to adhere to these policies and continue to update the Page 3 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Committee down the road as new staff come on board. C. Celebre noted that reporting back to the Committee would be in the report. Further to discussions, it was noted that the following minor amendments be made to the list: Under Minor Alternations:  Remove installing storm windows and doors and put under minor permits  Add decks and hard landscaping in the backyard that do not require a regular building permit  Under Minor Heritage Permits  Remove Front Porch additions  Add storm windows/doors Moved by J. Van Huss 1. That Heritage Pickering support a By-law to delegate authority to consent/grant heritage permits for the alterations of designated heritage properties to the Director, City Development or designate; 2. That Heritage Pickering endorse Attachment No. 2 as amended, outlining a detailed list of minor heritage permit types that will be delegated to staff; and 3. That staff will advise the Committee of approved minor heritage permit applications monthly. Carried C. Celebre noted she would come back to the Committee with a final report prior to going to Council. 4. New Business Page 4 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 4.1) 2017 Year End Report and 2018 Workplan Discussion ensued with respect to the inclusion of a grant program in the 2018 workplan. It was suggested a sub- committee be formed for this purpose, as the first steps would involve background research. Other items discussed for the workplan;  Continue to prepare material for designations  Continue to provide comments on applications  Signage and walking tours are on the Cultural Plan  Promotion of current heritage properties  Continue to update listings  Look into Claremont as a District  Look into the Brougham Hall and School building  Integrate photos into system B. George noted the City now has GIS software which will enable the mapping of heritage resources, hopefully this can be done sometime this year. Discussion also ensued with respect to modern heritage, as B. George indicated she had been contacted by a resident concerned with the preservation of suburban areas. 5. Other Business B. George informed members that a new storage facility for heritage artifacts was currently under construction at the Museum site. She noted they plan to have this open to the public by 2020 for inclusion in Doors Open. She also noted stakeholder consultations would be scheduled this year and noted that Heritage Pickering should be included as well. C. Celebre noted the City was in the process of hiring a heritage planner. 7. Next Meeting –April 25, 2018 Meeting Adjourned: 8:15 pm Copy: City Clerk