HomeMy WebLinkAboutENG 09-18P1CKE RiNG
City
Report to
Council
Report Number: ENG 09-18
Date: June 25, 2018
From: Richard Holborn
Director, Engineering Services
Subject: Abbott Crescent Stormwater Management Pond Reconstruction
- Tender No. T-12-2018
File: A-1440
Recommendation:
1. That Tender No. T-12-2018 Abbott Crescent Stormwater Management Pond Reconstruction
as submitted by Elirpa Construction & Materials Limited in the total tendered amount of
$1,076,768.55 (HST included) be accepted;
2. That Council approve the hiring of The Municipal Infrastructure Group Limited as a
consultant, in the amount of $84,300.00 (HST extra) to undertake the contract administration
and construction supervision of Tender No. T-12-2018 Abbott Crescent Stormwater
Management Pond Reconstruction in accordance with Purchasing Policy Section 10.03 (c)
as the assignment is above $50,000.00;
3. That the total gross project cost of $1,343,940.00 (HST included), including the tendered
amount, contract administration, construction supervision, and other associated costs, and
the total net project cost of $1,210,260.00 (net of HST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost
of $1,210,260.00 as follows:
a) the sum of $342,000.00, as provided for in the 2017 Stormwater Management Capital
Budget to be financed by the issue of debentures by The Regional Municipality of
Durham over a term not to exceed 15 years;
b) the sum of $372,253.00 to be funded from the Clean Water and Wastewater Fund,
Federal contribution;
c) the sum of $186,127.00 to be funded from the Clean Water and Wastewater Fund
Provincial contribution;
d) the additional sum of $309,880.00 to be funded by a transfer from the Rate Stabilization
Reserve;
e) the annual repayment charges in the amount of approximately $30,225.00 be included
in the annual Current Budget for the City of Pickering commencing 2018, or such
subsequent year in which the debenture financing is repaid, and any financing cost to
be paid out of Current Budget;
ENG 09-18
June 25, 2018
Subject: Abbott Crescent Stormwater Management Pond Reconstruction
Tender No. T-12-2018 Page 2
f) the Treasurer be authorized to make any changes, adjustments, and revisions to
amounts, terms, conditions, or take any actions necessary in order to effect the
foregoing;
That the draft by-law attached to this report be enacted; and
That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary:
Tender No. T-12-2018 for the Abbott Crescent Stormwater Management Pond Reconstruction
project was issued on Thursday, May 3, 2018 with a tender closing date of Wednesday, May 30,
2018. The low bid of $1,076,768.55 (HST included) submitted by Elirpa Construction & Materials
Limited is recommended for approval. The total gross project cost is estimated at $1,343,940.00
(HST included) with an estimated total net project cost of $1,210,260.00 (net of HST rebate).
In 2017, Council Resolution #342/17 approved the proposal submitted by The Municipal
Infrastructure Group Limited (TMIG) to undertake the detailed design and approvals for the Abbott
Crescent Stormwater Management Pond Reconstruction project. Staff recommends continuing
with TMIG to undertake the contract administration, construction supervision and certification of
works associated with Tender No. T-12-2018 Abbott Crescent Stormwater Management Pond
Reconstruction project as set out in fee proposal dated April 19, 2018 in the amount of $84,300.00
(HST extra).
Financial Implications:
1. Tender Amount
Tender No. T-12-2018
HST (13%)
Total
$952,892.52
123,876.03
$1,076768.55
2. Estimated Project Costing Summary
Tender Amount
Associated Costs
Miscellaneous Costs (Signs & Permit to Take Water)
Project Consultant Fees (Contract Administration)
Contingency (15%)
Total Costs
HST (13%)
Total Gross Project Cost
HST Rebate (11.24%)
Total Net Project Cost
$952,893.00
8,000.00
84,300.00
144,134.00
$1,189,327.00
154,613.00
$1,343,940.00
(133,680.00)
$1,210,260.00
ENG 09-18
Subject: Abbott Crescent Stormwater Management Pond Reconstruction
Tender No. T-12-2018
June 25, 2018
Page 3
3. Approved Source of Funds 5410.1701.6253 — Expense Code
Source of Funds
Budget Amount Committed for Required for
Design (ENG 21-17) Construction and
Contract Administration
CWWF Federal $450,000.00 $77,747.00 $372,253.00
Contribution
CWWF Provincial 225,000.00 38,873.00 186,127.00
Contribution
Debt — 15 Years 342,000.00 - 342,000.00
Property Taxes
Rate Stabilization
Reserve
Total Funds
$1,017,000.00
41,611.00
$158,231.00
309,880.00
$1,210,260.00
Net Project Cost under (over) Approved Funds
($351,491.00)
In October 2016, the City applied for funding for the Abbott Crescent Stormwater Management
Pond Reconstruction project from the Clean Water and Wastewater Fund (CWWF), which was
announced through the 2016 Federal Budget. In May 2017, the City was notified that this project
was approved under the CWWF, with the Federal and Provincial Governments contributing 50 per
cent and 25 per cent of the estimated project costs, to a maximum of $450,000.00 and
$225,000.00 respectively. With the current tender result coming in over the estimated cost
previously provided, the City will be responsible for funding the remaining costs.
Specialty work, such as stormwater management and erosion control works, similar to what is
included in this project, can be difficult to estimate. This resulted in higher than anticipated tender
pricing resulting in an over -expenditure that exceeds 10 per cent of the approved budget.
In accordance with Section 11.04 of the City's Financial Control Policy, expenditures exceeding 10
per cent of the approved Capital Budget shall require the approval of the Treasurer, the Chief
Administrative Officer, and Council. Council approval is being sought at this time for the approval
of the tender as well as for the additional funds required.
The Director, Finance & Treasurer concurs that the additional funds required will be funded by a
transfer from the Rate Stabilization Reserve.
Note that the above over -expenditure of $351,491.00 is based on total estimated costs versus the
approved budget amount. The additional sum of $309,880.00 being requested in
ENG 09-18 June 25, 2018
Subject: Abbott Crescent Stormwater Management Pond Reconstruction
Tender No. T-12-2018 Page 4
Recommendation 4 d) is lower due to the previous provision of $41,611.00 in Report ENG 21-17
for the design component, to be funded from property taxes.
Report ENG 21-17 for the design work presented in Table 3 above has proceeded, financing
requirement has been approved in the same report. The "amount committed" being presented in
Table 3 is intended to provide complete information on this project, and not intended to seek
additional funding for the design component. In order words, the current report ENG 09-18 is
intended to seek financing approval for the construction and contract administration costs only.
Discussion: The existing Abbott Crescent Stormwater Management (SWM) Pond
was constructed in 1994 to service the Barrett Meadows Subdivision. The existing subdivision is
bounded by Third Concession Road to the north, Brock Road to the west, Town of Ajax boundary
to the east and Duffins Creek to the south, as shown in the Location Map
(Attachment 5).
The SWM Pond was designed in 1993 to provide water quality and erosion control for a 21.2
hectare (ha) drainage area and 5 year water quantity control for an 18.4 ha drainage area
according to the applicable criteria at the time. Currently, the permanent pool storage portion of
the existing SWM Pond is full of accumulated sediment and requires cleanout. Additionally, the
facility no longer meets the minimum water quality objectives according to the Ministry of the
Environment and Climate Change guidelines, or the City of Pickering's Stormwater Management
Design Guidelines. Perimeter fencing of the SWM Pond will also be installed to address liability,
risk and public safety concerns due to the SWM Pond's proximity to the sidewalk and road.
In October 2016, the City applied for funding for this project from the CWWF, which was
announced through the 2016 Federal Budget. In May 2017, the City was notified that this project
was approved under the CWWF, with the federal and provincial governments contributing 50%
and 25%, of the estimated project costs, to a maximum of $450,000.00 and $225,000:00
respectively. The CWWF stipulates that the project should be completed no later than March 31,
2020. Following approval of this tender, construction will commence, meaning this project will be
fully completed within the required time frame.
Tender No. T-12-2018 was issued on May 3, 2018 and closed on Wednesday, May 30, 2018 with
three bidders responding. The low bid submitted by Elirpa Construction & Materials Limited is
recommended for approval. The total gross project cost is estimated at $1,343,940.00 (HST
included), with an estimated total net project cost of $1,210,260.00 (net of HST rebate).
References for Elirpa Construction & Materials Limited, a list of subcontractors and the Waste
Management Plan have been reviewed and are deemed acceptable by the Manager, Capital
Projects and Infrastructure. The City's Health & Safety Regulation form and current Certificate of
Clearance issued by the Workplace Safety & Insurance Board has been submitted by Elirpa
Construction & Materials Limited. The Certificate of Insurance has been reviewed by the Manager,
Budgets & Internal Audit and is deemed acceptable. In conjunction with staff's review of the
contractor's previous work experience and the bonding available on this project, the tender is
deemed acceptable.
ENG 09-18 June 25, 2018
Subject: Abbott Crescent Stormwater Management Pond Reconstruction
Tender No. T-12-2018 Page 5
Upon careful examination of all tenders and relevant documents received, the Engineering
Services Department recommends acceptance of the low bid submitted by Elirpa Construction &
Materials Limited for Tender No. T-12-2018 in the amount of $1,076,768.55 (HST included), and
that the total net project cost of $1,210,260.00 be approved.
TMIG were hired by the City in 2017 to undertake the detailed design and approvals for this
project. This consulting firm should also be retained for contract administration and construction
supervision, which includes inspection of the installation of the works and certification that the
works are carried out in accordance with the approved drawings and specifications of Tender No.
T-12-2018.
In accordance with Purchasing Policy 10.03 Section (c) where the funds are available in the
approved budget and the project or annual cost of a consulting or professional service assignment
is expected to be above $50,000.00 is subject to the additional approval of Council. The initiating
Director shall submit a report to Council to obtain approval to engage the services of a particular
consultant. Staff recommends acceptance of the fee proposal dated April 19, 2018 submitted by
TMIG for contract administration and construction supervision in the amount of $84,300.00 (HST
extra).
Attachments:
1. Supply & Services Memorandum dated June 1, 2018
2. Record of Tenders Opened and Checked
3. TMIG Fee Proposal Letter dated April 19, 2018
4. Being a by-law to authorize the Abbott Crescent Stormwater Management Pond
Reconstruction project in the City of Pickering and the issuance of debentures in the amount
of $342,000.00
5. Location Map — Project Area
6. Council Resolution #342/17
ENG 09-18
Subject: Abbott Crescent Stormwater Management Pond Reconstruction
Tender No. T-12-2018
June 25, 2018
Page 6
Prepared By:
f t(w (I•[.e'(wl,
Irina Marouchko, P.Eng.
Senior Water Resources Engineer
Marilee Gadzovski, M.Sc. (Eng.), P.Eng.
Division Head, Water Resources &
Deve opment Services
Ray
Mana
drigues, CPPB
er, Supply & Services
Caryn Kong, CPA, CGA
Senior Financial Analyst
Capital and Debt Management
IM:mjh
Approved/Endorsed By:
044,7
Ridhard Hol orn, P.Eng.
Erector, Engineering Services
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
$ zo/S
ATTACHMENT#i_-L TO REPORT#Ftsj.C7 - 1$
Gtrii
PICKERING
Memo
To: Richard Holborn June 1, 2018
Director, Engineering Services
From: Jacqueline Charles
Senior Purchasing Analyst
Copy: Administrative Assistant (to the Director)
Ray Rodrigues, Manager, Supply & Services
Subject: Tender. No. T-12-2018
Tender for Abbott Crescent Stormwater Management Pond — Reconstruction
Closed: Wednesday, May 30, 2018 — 2:OOpm
File: F-5400-001
Tender No. T-12-2018 was advertised on the City's website on May 3, 2018.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices
and extensions unit prices shall govern and extensions will be corrected accordingly, which has
been completed below.
The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the
applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w).
Three (3) bids have been retained for review at this time and are attached.
Summary
Harmonized Sales Tax Included
Bidder
Total Tendered Amount
After Calculation Check
Elirpa Construction & Material Ltd.
$ 1,076,768.55
$ 1,076,768.55
Ratcliff Excavating & Grading Inc.
$ 1,241,282.28
$ 1,241,282.28
Ground Force Environmental Inc.
$ 1,590,958.90
$ 1,590,958.90
Pursuant to Information to Bidders Item 26 and Tendering Specifications Item 22, the following
documentation will be requested of Elirpa Construction & Material Ltd. for your review during
the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with
collecting the following documentation:
ATTACHMENT# 1 TOREPORT# EAJO D 9-i B
.__ _. of 3
(a) A copy of the City's Health and Safety Policy form currently dated and signed;
(b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(c) The City's certificate of insurance or approved alternative form completed by the Bidder's
agent, broker or insurer; and
(d) Waste Management Plan.
A budget of $1,017,000.00 was provided to Supply & Services for this procurement.
If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy
Item 11 for additional instructions.
In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out
below excludes HST.
As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or
tender meeting specifications and offering best value to the City is acceptable or where the
highest scoring proposal is recommended and the estimated total purchase price is:
(c) Over $250,000, the Manager may approve the award, subject to the approval of the
Director, Treasurer, CAO and Council.
Please include the following items in your report:
1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or
designate, if required;
2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit;
3. if the list of subcontractors is acceptable to Engineering Services;
4. if Item (d) is acceptable to Engineering Services
5. any past work experience with low bidder Elirpa Construction & Material Ltd. including
work location;
6. without past work experience, if reference information is acceptable to Engineering
Services;
7. the appropriate account number(s) to which this work is to be charged;
8. the budget amount(s) assigned thereto;
9. Treasurer's confirmation of funding;
10. related departmental approvals; and
11. related comments specific to the project.
After receiving Council's approval, an approved "on-line" requisition will be required to proceed.
June 1,2018
Tender No. T-12-2018
Tender for Abbott Crescent Stormwater Management Pond — Reconstruction
Page 2
ATTACHMENT##. .TO 'I) 9'" /8
s af_3
Enquiries can be directed to the City's website for the unofficial bid results as read out at the
public tender opening or to Supply & Services. Bidders will be advised of the outcome in due
course.
If you require further information, please feel free to contact me or a member of Supply &
Services.
JC
Attachments(5)
June 1,2018
Tender No. T-12-2018
Tender for Abbott Crescent Stormwater Management Pond — Reconstruction
Page 3
644
PICKERI NG
City of Pickering
Record of Tenders Opened and Checked
Tender Description: Abbott Crescent Stormwater Management Pond — Reconstruction
Tender No.:
Date:
Time:
T-12-2018
Wednesday, May 30, 2018
Approx. 2:15 pm Local Time
Bidder Name
Total Tendered Amount
Bidder Sign In
Comments
Ground Force
Environmental Inc.
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Elirpa Construction &
Materials Ltd.
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City Staff Present
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Other
The information is strictly preliminary, pending review and verification of conformance to terms, conditions and specifications.
1., EA
N
TMIG
1) iE\.CHMEN99"#, 3 __.ieOREP®RT#_ (7 0 `.-/8'
of, THE MUNICIPAL INFRASTRUCTURE GROUP LTD.
8800 Dufferin Street, Suite 200 T 905.738.5700
Vaughan, Ontario L4K 005 F 905.738.0065
www.tmig.ca
April 19, 2018
Scott Booker
Manager, Capital Projects & Infrastructure
City of Pickering
One The Esplanade
Pickering, On L1V 6K7
Dear Mr. Booker
Re: Abbott Crescent Stormwater Management Pond — Reconstruction
Proposal for Contract Administration and Site Inspection Services
PROJECT NUMBER 17181
The Municipal Infrastructure Group Ltd. (TMIG) is pleased to submit our proposal for contract administration and site
inspection services for the Abbott Crescent Stormwater Management Pond — Reconstruction. The following tasks are
proposed:
Task 1 — Tender Support & Bid Analysis
TMIG staff will be present at the onsite pre -tender bidders meeting and will provide responses to questions raised by
the Contractors. TMIG will provide a detailed tender analysis, comparing the tenders submitted by each bidder and will
provide a letter of recommendation based on the analysis.
Task 2 — Fish and Wildlife Salvage
Palmer Environmental Consulting Group Ltd. (PECG) will obtain the Ministry of Natural Resources and Forestry
(MNRF) Wildlife Scientific Collectors Authorization and License to Collect Fish, and conduct a fish, amphibian and
reptile salvage prior to construction.
Task 3 — Breeding Bird Nesting Survey
PECG will complete a breeding bird nesting survey prior to tree removal and construction initiation, in accordance to
the Migratory Birds Convention Act (MBCA) and Migratory Birds Regulation (MBR), if tree removals occur outside of
the window between August 1st and April 15th.
Task 4 — Site Inspection (Five Weeks Full Time & Five Weeks Part Time)
TMIG will have a qualified site inspector onsite as required during the SWM Pond rehabilitation works. Budgeting for
this work has been completed based on a ten -week construction schedule, full time inspection will be provided for half
of the construction schedule and part time for the other half. It has been assumed that construction will be completed
during a ten -week period between July 1, 2018 and September 15, 2018. Should construction extend beyond this ten -
week schedule additional site inspection fees will be billed as per our hourly rates.
Task 5 — Geotechnical Site Inspection
GeoPro Consulting Limited will complete geotechnical inspections during construction, which will include compaction
testing as well as footing and subgrade inspection. A total of 22 site visits have been budgeted over the duration of
construction.
Task 6 — Landscape Site Inspection
Strybos Barron King Ltd. will complete site inspections for landscape works during construction. This will include
attendance at landscape related site meetings, works review, site reports, as -built drawing review, certification of
landscape completion and warranty reviews. Approximately six to eight site visits are anticipated.
17181 (2018-04-19) ABBOTT CRESCENT SWM POND CA INSP PROPOSAL.DOCX
TMIG
a ► TACHMENT# TO REPORT#_�
SCOTT BOOKER
APRIL 19, 2018
PAGE 2 of 2
Task 7 — Part Time Contract Administration (Ten Weeks)
TMIG will provide a qualified contract administrator to assist the site inspector in administering the Contract as required.
The Contract Administrator will also attend, chair and minute the bi-weekly site meetings. Should construction extend
beyond this ten -week schedule additional contract administration will be billed as per our hourly rates.
Task 8 — As -Built Drawings
TMIG will provide a set of as -built drawings which will be prepared using the as -built data provided by the contractor
and checked by TMIG staff.
Proposed Budget
Budget estimates have been prepared for each task as follows:
1. Task 1 — Tender Support & Bid Analysis
2. Task 2 — Fish and Wildlife Salvage
3. Task 3 — Breeding Bird Survey
4. Task 4 — Site Inspection
5. Task 5 — Geotechnical Site Inspection
6. Task 6 — Landscape Site Inspection
7. Task 7 — Contract Administration
8. Task 8 — As -built Drawings
$4,000
$5,100 (PECG)
$1,400 (PECG)
$28,500
$15,800 (GeoPro)
$5,000 (SBK)
$17,000
$7,500
Sub -Total — $84,300
All pricing provided is exclusive of HST and disbursements which will be billed at 7% of the cost of TMIG fees. Should
the project scope vary significantly from that proposed, additional effort as required will be charged on a cost-plus basis,
according to our Standard Hourly Rates, upon client authorization. Conversely, the client will only be invoiced on effort
spent.
This proposal represents our understanding of the project needs at this time. Please contact the undersigned should
you have any questions. We would be happy to review the above scope of work and budget estimates with you further.
We look forward to working with you on this assignment.
Sincerely,
THE MUNICIPAL INFRASTRUCTURE GROUP LTD.
Steve Hollingworth, P.Eng.
Director of Stormwater Management
shollingworth@tmig.ca
cc: Bob Trajceski, Coordinator, Water Resources (City of Pickering)
Irina Marouchko, Senior Water Resources Engineer (City of Pickering)
TMIG PROJECT NUMBER 17181 17181 (2018-04-19) ABBOTT CRESCENT SWM POND CA INSP PROPOSAL.DOCX
Ai iMHq`II ', LI '14) REP4 Wi ;�N6? 0 9 - / 8
The Corporation of the City of Pickering
By-law No.
Being a by-law to authorize the Abbott
Crescent Stormwater Management Pond
Reconstruction project in the City of Pickering
and the issuance of debentures in the amount
of $342,000.00
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower -tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower -tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham (the "Region") has the sole authority to
issue debentures for the purposes of its lower -tier municipalities including The
Corporation of the City of Pickering (the "City"); and,
Whereas the Council of the City wishes to proceed with debenture financing for the
Abbott Crescent Stormwater Management Pond Reconstruction project; and
Whereas before authorizing the construction in respect of the Abbott Crescent
Stormwater Management Pond Reconstruction project, the Council of the City had the
Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the
estimated annual amount payable in respect of such project and determined that such
annual amount would not cause the City to exceed the updated limit and therefore,
Ontario Municipal Board approval is not required as per Section 401 of the Municipal
Act, 2001, as amended, and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved report ENG 09-18 on the date hereof and awarded
Tender No. T-12-2018 for the Abbott Crescent Stormwater Management Pond
Reconstruction project;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
By-law No.
sae IA ,HMEI T _ ti TO REPORT# C J&7 o 9 -
of
Page 2
That the City proceed with the project referred to as "Abbott Crescent Stormwater
Management Pond Reconstruction";
2. That the estimated costs of the project in the amount of $1,210,260.00 be financed
as follows:
a) the sum of $342,000.00 be financed by the issue of debentures by The
Regional Municipality of Durham over a term not to exceed 15 years;
b) the sum of $372,253.00 be funded from the Clean Water and Wastewater
Fund , federal contribution;
c) the sum of $186,127.00 be funded from the Clean Water and Wastewater
Fund, provincial contribution;
d) the sum of $309,880.00 be funded from the Rate Stabilization Reserve.
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2018 or such subsequent
year in which the debentures are issued and continuing thereafter until the
debenture financing is repaid.
By-law passed this 25th day of June, 2018.
David Ryan, Mayor
Debbie Shields, City Clerk
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Engineering Services
Location Map
Department
Tender No. T-12-2018
Abbott Crescent
of
p1CKE RI NG
SCALE.
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DA
August 3 2017
Stormwater Management Pond Reconstruction
ATTACH Mi"b' ` - TCitti
Legislative Ser_vic'esfDivi ion
Clerk's Office
Directive Memorandum
September 13, 2017
To: Richard Holborn
Director, Engineering Services
From:
Subject:
Debbie Shields
City Clerk
Direction as per Minutes of the Meeting of City Council
held on September 11, 2017
Director, Engineering Services, Report ENG 21-17
Consulting and Professional Services for the Detailed Design for
Maintenance and Retrofit of Abbott Crescent Pond
(Stormwater Management Facility)
Council Decision Resolution #342/17
1. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for
Consulting and Professional Services for the Detailed Design for the
Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond
in accordance with Purchasing Policy 10.03 (c), as the assignment is above
$50,000.00;
2. That the fee proposal submitted by The Municipal Infrastructure Group Ltd. for
Consulting and Professional Services for the Detailed Design for the
Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond
in the amount of $145,199.35 (HST included) be accepted;
3. That Council authorize the Mayor and City Clerk to execute the Clean Water and
Wastewater Fund (Ontario) Transfer Payment Agreement, on such terms
satisfactory to the Director, Engineering Services and any other necessary
documentation, including the necessary by-law to permit the City of Pickering to
enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment
Agreement;
4. That the total gross project cost of $175,709.00 (HST included), including the fee
amount and other associated costs, and the total net project cost of $158,231.00
(net of HST rebate) be approved;
5. That Council authorize the Director, Finance & Treasurer to finance the total net
project cost of $158,231.00 as follows:
a) The sum of $77,747.00 to be funded from the Clean Water and
Wastewater Fund (CWWF), federal contribution;
/13Subject: Directive Memorandum . Sept. 13/17
Report ENG 21-17 Page 2
b) The sum of $38,873.00 to be funded from the Clean Water and
Wastewater Fund, provincial contribution;
c) The sum of $41,611.00 to be funded from property taxes; and
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Please take any action deemed necessary.
Debbie Shields
/Ir
Copy: Chief Administrative Officer