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May 14, 2018
C<ty „! P1CKE RiNG Council Agenda Monday, May 14, 2018 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca DICKERING Council Meeting Agenda Monday May 14, 2018 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, April 10, 2018 1-12 Executive Committee Meeting Minutes, May 7, 2018 13-25 Planning & Development Meeting Minutes, May 7, 2018 26-31 IV) Presentations 32 V) Delegations 33 VI) Correspondence 34-47 Corr. 68-18 Corr. 69-18 Corr. 70-18 VII) Committee Reports 48-57 Report 2018-05 of the Executive Committee Report 2018-04 of the Planning & Development Committee VIII) Reports — New and Unfinished Business 58-86 Report CS 09-18 Report CS 12-18 Report LEG 05-18 Report CAO 04-18 IX) Motions and Notice of Motions 87 X) By-laws 88-93 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts©pickering.ca GC; , DICKERING Council Meeting Agenda Monday May 14, 2018 Council Chambers 7:00 pm XI) Confidential Council — Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca Cts DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg S. Karwowski R. Holborn R. Michaud L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Finance & Treasurer - Director, Engineering Services - (Acting) Deputy Clerk - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption of Minutes Resolution #422/18 Moved by Councillor McLean Seconded by Councillor Brenner Council Meeting Minutes,March 12, 2018 Executive Committee Minutes, April 3, 2018 1 1 C!y 61 DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers Planning & Development Committee Minutes, April 3, 2018 Carried (IV) Delegations 1. Jack Gibbons Ontario Clean Air Alliance Jack Gibbons, Ontario Clean Air Alliance appeared before Council to outline their rationale for seeking closure of the Ontario Power Generation in Pickering when their licence expires in August 2018. Through the aid of a PowerPoint presentation, he outlined the main reasons for seeking closure of the plant as being public safety, lowering hydro rates, job creation as well as the revitalization of the waterfront. He stated this was the oldest nuclear power station surrounded by the highest population in North America. Through his presentation, Mr. Gibbons outlined the potential impacts of a nuclear fallout, explaining the various levels of radiation within each zone as well as evacuation routes and health impacts. A brief discussion period ensued with Members seeking clarification on the 10 year timelines involved with relicensing for continuing operations and shutdown, noting that four years would be required for the actual shut down. They also questioned whether Ontario Clean Air Alliance would be submitting their report with respect to the relicensing. 2. Mike Borie Ontario Power Generation Mike Borie, 1044 Escott Court, Pickering, appeared before Council to express his concerns in relation to discussions held during the presentation from OPG at the March 12 Council meeting. He stated he felt there was misinformation related at that meeting, and that some of the statements were misleading to the public. He also noted he had received differing responses from OPG in response to his inquiries. Mr. Borie clarified the attendance of CNSC as well as DNA members at various meetings on a regular bases. He also stated he felt that comments made during the meeting were derogatory towards Clean Air Alliance and DNA and felt an apology was in order. 3. Janet McNeill, Durham Nuclear Awarenss (DNA) Janet McNeill, Durham Nuclear Awarenss (DNA), appeared before Council. She also expressed some concerns over the March 12 Council meeting and comments made with respect to DNA. She offered clarification on the notification procedures, 2 2 C4 DICKERING Council Meeting Minutes April 10, 2018 7:00 pm Council Chambers noting that CNSC normally provides ample notification on their information sessions. Ms. McNeill noted that a nuclear fallout is forever, and it is impossible to determine the end of a nuclear accident, which can occur for various reasons other than an earthquake. She also noted concerns for safety issues at OPG, and questioned whether they have complied with the provision of annual_safety reports to Council as well as the public as was previously requested. She stated the importance of emergency planning, noting that evacuation planning was key, and felt that these plans were'currently inadequate. She also stated that there are credibility issues with OPG in a number of areas, noting a lack of trust. Ms. McNeill responded to various questions posed by Members with respect to sufficient funding from the Province to the Region of Durham for emergency planning, accountability of the regulatory body, as well as any restructuring legislation associated with this. Resolution #423/18 Moved by Councillor Pickles Seconded by Councillor Butt That the rules of procedure be suspended in order to change the order of the agenda to allow the delegation from Veridian to be heard at the end of the meeting. Carried (V) Correspondence 1. Corr. 67-18 Marisa Carpino Director, Community Services Resolution #424/18 Moved by Councillor McLean Seconded by Councillor Brenner That Corr. 67-18 received from Marisa Carpino, Director, Community Services, seeking Council endorsement to deaccession the attached list of artifacts, be endorsed. Carried 3 3 C4 o‘ DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers (VI) Committee Reports a) Report EC 2018-04 of the Executive Committee 1. Director, Corporate Services & City Solicitor, Report CLK 01-18 2018 Municipal Election Compliance Audit Committee -Terms of Reference Council Decision 1. That the draft Terms of Reference for the 2018 Municipal Election Compliance Audit Committee (the "Terms of Reference") included as Attachment 1 to this Report be approved in accordance with the Municipal Elections Act; 2. That, in accordance with the Terms of Reference, the City Clerk be delegated the authority to recruit and appoint a roster of individuals eligible to serve on the 2018 Municipal Election Compliance Audit Committee and to appoint three (3) members from the roster to serve as the 2018 Municipal Election Compliance Audit Committee for the City of Pickering if and when an application for a compliance audit is received; and 3. That Council approve the remuneration of the 2018 Municipal Election Compliance Audit Committee members as outlined in the draft Terms of Reference. 2. (Acting) Director, Community Services, Report CS 22-18 Beach Volleyball Court Licence Agreement - Ontario Volleyball Association Council Decision 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a 5 year term beginning May 1, 2018 and ending September 30, 2022, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 4 4 Gil DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers 3. Director, Engineering Services, Report ENG 04-18 Asphalt Resurfacing on Various City Streets - Tender No. T-4-2018 Council Decision 1. That Tender No. T-4-2018 for Asphalt Resurfacing on Various City Streets as . submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,222,267.89 (HST included) be accepted; 2. That the total gross project cost of $1,591,837.00 (HST included), including the tendered amount, a contingency, other associated costs, and an amount of $180,000.00 (net of HST rebate) for the resurfacing of Brookshire Square in accordance with Recommendation 2(h) of Report FIN 03-18 regarding the 2018 Current and Capital Budget and the total net project cost of $1,433,499.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost as approved in the 2018 Roads Projects Capital Budget in the amount of $1,433,499.00 by a transfer from the Federal Gas Tax Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Director, City Development & CBO, Report PLN 08-18 Driveway Widening Permeable Pavements Council Decision 1. That Report PLN 08-18 regarding driveway widening be received; 2. ' That Council direct staff to proceed with the following actions: (a) prepare a brochure promoting the use of permeable pavement; (b) communicate the benefits of permeable pavement through the City's website, community page ad, eNewsletters, telephone on -hold messaging, media release, social media, and at sustainability events; (c) revise the City of Pickering Driveway Entrance Application to include driveway widening; (d) revise the 2018 User Fee Schedule to reflect the $100.00 permit fee to widen a driveway; (e) incorporate appropriate maximum driveway width provisions in the Comprehensive Zoning By-law Update Study; 5 5 Cly �f DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers (f) investigate opportunities to use permeable pavement for parking areas, sidewalks, multi -use paths and trails when constructing or upgrading City facilities subject to site specific conditions; and 3. That the appropriate City of Pickering staff be authorized to take the necessary actions as indicated in this Report. Resolution #425/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Report 2018-04 of the Executive Committee meeting held on April 3, 2018 be adopted, save and exept Item No. 4. Carried Director, Corporate Services & City Solicitor, Report LEG 04-18 Avis Property Public Parking Lot -Lease Agreement Dicussion period ensued with Members questioning whether a by-law was required to regulate parking, or if signage would be sufficient, as well as timelines for nearby washrooms to open. Resolution #426/16 Moved by Councillor Pickles Seconded by Councillor Brenner That the lease by the City of approximately 1.44 acres of land at 640 Liverpool Road for use as a public parking lot be approved; 2. That the Mayor and the City Clerk be authorized to execute the Lease Agreement included as Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That City staff be directed to perform clean-up and grading work on the site, at a cost of not more than $6,000, for the purpose of making the site suitable for use as a public parking lot; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 6 6 Carried c(46, DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers b) Report 2018-03 of the Planning & Development Committee 1. Director, City Development & CBO, Report PLN 09-18 Official Plan Amendment Application OPA 17-002/P Zoning By-law Amendment Application A 02/17 2388116 Ontario Inc. Part of Lots 5 and Lots 8, 9, 10, 11 and 12, Plan M-89 (1280, 1288, 1290, 1292 and 1294 Wharf Street and 607 Annland Street) Council Decision 1. That Official Plan Amendment Application OPA 17-002/P and Zoning By-law Amendment Application A 02/17, submitted by 2388116 Ontario Inc., to facilitate the development of an 8 -storey condominium apartment building on Part of Lots 5, and Lots 8, 9, 10, 11 and 12, Plan M-89; be refused; and 2. That Council authorize City staff, its outside legal counsel and outside experts in the fields of planning, transportation, urban design and other specialties, as may be required, to present and defend Council's position on Official Plan Amendment Application OPA 17-002/P and Zoning By-law Amendment Application A 02/17, submitted by 2388116 Ontario Inc. at the Ontario Municipal Board. Resolution #427/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Report 2018-03 of the Planning & Development Committee meeting held on April 3, 2018 be adopted. Carried (VII) New and Unfinished Business 1. Director, Engineering Services, Report ENG 05-18 Rotary Frenchman's Bay West Park Phase 1 (T-3-2018) Discussion period ensued with staff responding to questions raised with respect to the changes over the years in the Master Plans. Clarification was provided on the changing vision, noting that the removal of the turnaround at Westshore Boulevard and the off leash park areas were removed in 2016 as a result of comments received during the public consultation process with residents, park users as well as community organizations. He stated that the east end of Beachpoint Promenade had an area that would accommdate larger vehicles to 7 7 c<t„ �f P1CKER1NG Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers compensate for the removal at Westshore Boulevard. Clarification was also provided with respect to the removal of trees, as well as the timelines for reforestation, and the calibre and height of trees being proposed, as well as what was included in the next phase. Members also inquired about park maintenance plans with TRCA as well as timelines for the shoreline restoration, noting this should be a priority. Resolution #428/18 Moved by Councillor Ashe Seconded by Councillor Brenner 1. That Tender No. T-3-2018 as submitted by Melfer Construction Inc. in the total tendered amount of $1,649,999.00 (HST included) be accepted; 2. That Council approve to single source the contract administration and construction supervision to MBTW Group in the amount of $73,760.00 (HST extra) for Tender No. T-#2018 Rotary Frenchman's Bay West Park Reconstruction — Phase 1; That the total gross project cost of $2,322,809.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $2,091,761.00 (net of HST rebate) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,091,761.00 as follows: a) the sum of $1,149,761.00 be funded by Development Charges — City's Share; the sum of $942,000.00 be funded by Development Charges - Parks & Recreation Services; b) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8 8 Carried Unanimously on a Recorded Vote DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers (VIII) Notice of Motion a) Inflated Municipal Property Assessments Resolution #429/18 Moved by Councillor Brenner Seconded by Councillor McLean Whereas The mission of Municipal Property Assessment Corporation (MPAC) is to serve Ontario property taxpayers together with provincial and municipal stakeholders through accurate and timely property assessments and a commitment to service excellence and efficiency; Whereas MPAC uses one of three recognized approaches to establish an assessed value for properties: 1. Direct comparison, 2. Income approach (not applicable to residential properties), and 3. Cost approach (not applicable to residential properties); Whereas Recent sales of comparable properties are used to establish an assessed value that is then used to calculate residential property taxes; Whereas Market value has come to represent a price of a property that has been driven by an inflated housing bubble whichhas resulted in bidding wars that has driven up the selling price of a property in excess of its accurate valuation or assessment of its worth thus impacting what a property owner. must pay in property taxes and creating an undue financial hardship; Whereas The Federal and Provincial governments have put in place various policies that are intended to curb and reduce the high cost of home ownership to make housing more affordable; Now therefore the City of Pickering Council urges the Province of Ontario and MPAC to review the unfairness of the current assessment and the need to put a freeze on any and all future assessments until such time as market conditions stabilize and place a moratorium on its phasing of increases in 2019 and 2020; and Now therefore this motion be copied to Don Mathieson (Chair MPAC); Ontario Premier Kathleen Wynne; Andrea Horwath, leader of the Ontario New Democratic Party; and Doug Ford, Leader of the Ontario Progressive Conservative Party; and to all Durham Regional Municipalities and the Durham Regional Council for their endorsement. Carried 9 9 C4�fi DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers (VIII) By-laws 7613/18 Being a by-law to exempt Lots 2, 3 and 4, Plan 40M-2597 from the part lot control provisions of the Planning Act. 7614/18 Being a by-law to establish those parts of Lots 24 and 25, Con. 3 and those parts of the road allowance between Lots 24 and 25, Con. 3, being Parts 1 to 4, 40R-29947 as public highway. Resolution #430/18 Moved by Councillor Butt Seconded by Councillor Pickles That By-law Nos. 7613/18 through 7614/18 be approved. (IX) Other Business Resolution #431/18 Moved by Councillor Brenner Seconded by Councillor McLean Carried That the rules of procedure be suspended in order to allow the introduction of a Notice of Motion. 1) Ontario Gaming GTA LP Revenue Sharing Resolution #432/18 Moved by Councillor Ashe Seconded by Councillor Pickles Carried on 2/3 Majority Whereas Ontario Gaming GTA LP has now announced that it will proceed with development of the Durham Live entertainment complex and casino in the City of Pickering; Whereas Durham Live will be a significant tourist destination, will create thousands of jobs in Pickering and will generate significant revenues for the City of Pickering; 10 10 c4 DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers Whereas The City of Pickering, by resolution No. 158/12 dated December 10, 2012, committed to revenue sharing regardless of which municipality is selected as the gaming site for the C3 zone; Whereas The City of Pickering remains committed to an equitable and reasonable arrangement for sharing gaming revenues for the benefit of all Durham Region residents; Whereas The City of Pickering has publicly proposed that 30 percent of gaming revenues at full build -out of the gaming facility be directed to the Region of Durham, and further proposes that a portion of the said revenue share be directed to Social Housing and/or other Social programs; Now Therefore The Council of the City of Pickering directs City staff to consult with staff at the Region of Durham and to make recommendations to City Council regarding the terms of a revenue sharing agreement; and Now Therefore City staff are directed to send a copy of this motion to the Region of Durham and to all Durham Region municipalities. Carried Unanimously on a Recorded Vote 2) Councillor Brenner gave notice that he would be bringing forward his Notice of Motion with respect to the licensing of service animals at the May Council meeting. He noted that this had been deferred from the April Council meeting in order to allow. sufficient time for consultation with the Accessibility Advisory Committee. Resolution #433/18 Moved by Councillor Pickles Seconded by Councill Butt That Council recess for ten minutes. Delegations Continued 4. Michael Angemeer, Veridian Proposed Veridian and Whitby Hydro Merger Michael Angemeer, Veridian, Ron Clark, Aird & Berlis & Troy MacDonald, Grant Thornton LLP appeared before Council and with the aid of a PowerPoint presentation provided an overview of the potential merger of Veridian Corporation and Whitby Hydro Energy Corporation. He noted that the reasons for the potential merger is to achieve efficiencies, mitigate future rate increases to customers and 11 11 CitS oo; DICKERING Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers secure Tong -term dividends to Veridian's municipal shareholders. He mentioned the advantages for merging versus the purchasing of Whitby Hydro and why not maintain status quo. The potential merger is recommended due to the changing industry landscape and immense pressure to maintain safe, reliable systems while addressing consumer demand. He further noted that over the next ten years, all customers will pay less in distribution rates than they would have otherwise due to rate harmonization. In addition, customers will have 24/7 access to greater resources when responding to major outage events as well as improvements in overall customer experience through best practices of both utilities. He indicated that a collaborative process was undertaken to gather input from shareholders and the Boards of Directors of Whitby Hydro and Veridian, as well as consider governance best practices in establishing the New Energy Services Company. Next steps will include public consultations in shareholder municipalities, followed by decisions at future Council meetings. Discussion ensued with Members of Council enquiring about the reason for the potential merger, costs savings to residential customers, job losses, the physical presence and locations and the name for the new Energy Services company. (X) Confirmation By-law By-law Number #7615/18 Councillor McLean, seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of April 10, 2018. (XI) Adjournment Moved by Councillor Butt Seconded by Councillor Brenner That the meeting be adjourned at 9:25 pm. Dated this 10th day of April, 2018. 12 12 Carried Carried David Ryan, Mayor Paul Bigioni (Acting) City Clerk DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley M. Carpino R. Holborn S. Karwowski J. Hagg C. Rose D. Shields M. Guinto F. Jadoon C. Hodge L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Fire Chief - Chief Planner - City Clerk - Manager, Business Development & Public Affairs - Manager, Economic Development & Strategic Projects - Senior Coordinator, Business Development & Marketing - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration 1. Director, Community Services, Report CS 02-18 Lease Agreements -Sport Associations Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 13 ars DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner 1.. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Hockey Association set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls' Hockey Association set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate. Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 6. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS 14-18 Quotation No. Q-31-2018 -Quotation for Supply and Delivery of One New Four Wheel Pure Vacuum Street Sweeper Recommendation Moved by Councillor Pickles Seconded by Councillor Cumming 14 2 Carried c4 P1CKER1NG Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner 1. That Quotation No. Q-31-2018 submitted by Joe Johnson Equipment in the amount of $320,258.95 (HST included) be accepted; That the total gross quotation cost of $32.1,954.00 (HST included) and the total net project cost of $289,930.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $289,930.00 by a transfer from the Development Charges — Other Services Related to Highway Reserve Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. Carried Director, Community Services, Report CS 17-18 Quotation No. Q-42-2018 -Quotation for Supply and Delivery of Various Trucks Recommendation Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Quotation No. Q-42-2018, submitted by Donway Ford Sales Limited, in the amount of $367,074.85 (HST included) be accepted; 2. That the total gross project cost of $369,787.00 (HST included) and the total net project cost of $333,005.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net. project cost of $333,005.00 from the Vehicle Replacement Reserve; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. Carried Director, Engineering Services, Report ENG 06-18 Declaration of Lands as Surplus, and Approval to Transfer Lands to the Regional Municipality of Durham at Valley Farm Road and Finch Avenue 3 15 C4 6fi PICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner A brief discussion period ensued with staff responding to clarification being requested regarding the long term objective for Finch Avenue, expressing concerns over the costs of urbanization at this time, and whether the City was satisfied with the transfer of responsibility. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council declare part of Lots 20 and 21 Concession 2, and part of the Road Allowance between Lots 20 and 21, Concession 2, being Parts 2, 3 and 4, Plan 40R-29446 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of Durham for nominal consideration; That Council authorize the acquisition of Part 6, Plan 40R-29446 from the Regional Municipality of Durham for road allowance purposes for nominal consideration; That the Mayor,' City Clerk and Director, Corporate Services & City Solicitor be authorized to execute all relevant documentation necessary to effect the above; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. Carried 5. Director, Engineering Services, Report ENG 07-18 Traffic Impact Assessment Guidelines Recommendation Moved by Councillor Butt Seconded, by Mayor Ryan 1. That Council endorse the Traffic Impact Assessment Guidelines dated March 2018; 2. That staff be authorized to release an electronic version of the guidelines to the public upon request; and 16 C4 DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Engineering Services, Report ENG 08-18 Declaration. of Lands as Surplus and Approval to Transfer Lands to the Regional Municipality of Durham and the Regional Municipality of York at Liverpool Road and Finch Avenue Discussion ensued with Members noting some concerns with respect to the home located to the north currently owned by York Region. They noted that York Region had taken the garage down in order to do work in the area and stated that it had to be replaced in order to maintain the character of the neighbourhood. They noted that they wanted the garage replaced prior to the sale of the property by York Region. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Council enact a by-law to stop -up and close Block 73, Plan M-1215 (now Parts 5, 6 and 7, Plan 40R-29193) as public highway; That Council declare those parts of Block 73, Plan M-1215, being Parts 5 and 7, Plan 40R-29193 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of York and the Regional Municipality of Durham respectively for nominal consideration; 3. That Council authorize the acquisition of that part of Block 43, Plan M-1194, being Part 3, Plan 40R-29193 from the Regional Municipality of Durham and the Regional Municipality of York for walkway purposes for nominal consideration; 4. That Council authorize the acquisition of those parts of Lot 25, Plan M-1215, being Parts 11 and 13, Plan 40R-29193 from the Regional Municipality of York for walkway and open space purposes for nominal consideration subject to easements in favour of the Regional Municipality of York for sanitary sewer purposes; 5. That the Mayor, City Clerk and Director, Corporate Services & City Solicitor be authorized to execute all relevant documentation necessary to effect the above; and 17 C4 DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Director, Engineering Services, Report ENG 10-18 Request for Additional Funding -Contract Administration and Field Inspection -Palmer Bridge Rehabilitation A brief discussion period ensued with staff responding to questions raised regarding additional impacts on area residents, as well as the length of time for completion of the project. Members questioned whether the City had explored any means to expedite completion of this project. Concerns were also noted over the high percentage of additional fees being requested. Recommendation Moved by Councillor Butt Seconded by Councillor McLean 1. That the fee proposal as submitted by AECOM Canada Ltd. in the amount of $200,633.76 (HST included) to cover additional contract administration and field inspection to complete the Palmer Bridge Rehabilitation project be accepted; 2. That the total revised gross project cost of $601,899.00 (HST included ) and the total revised net project cost of $542,029.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total revised net project cost in the amount of $542,029.00 from the York Region Southeast Collector Funding Agreement; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, Finance & Treasurer, Report FIN 06-18 Commodity Price Hedging Agreements Report Recommendation 18 Carried PICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner Moved by Councillor Pickles Seconded by Councillor Butt It is recommended that Report FIN 06-18 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. Carried 9. Director, Finance & Treasurer, Report FIN 07-18 2018 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial, Industrial and Multi -Residential Realty Classes Discussion ensued with Members questioning how the City tracks properties when the classification changes from residential to commercial. Recommendation Moved by. Councillor Pickles Seconded by Councillor McLean 1. That Report FIN 07-18 of the Director, Finance & Treasurer regarding the 2018 tax rates be received; 2. That the 2018 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 27, 2018 and September 27, 2018 excluding the industrial, multi -residential and commercial realty tax classes; 4. That for the year 2018, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 5. That the attached By-law be approved; That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; 7 19 CCy Og DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner That Council approve the filing of the following assessment appeals: 1801 010 038 19800; 1801 020 017 17300; 1801 020 017 27300; 1801 020 022 06700; 1801 020 022 06906; 1801 020 025 00100; 1801 020 025 04500; 1801 020 025 25610; and, 8. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 10. Director, Finance & Treasurer, Report FIN 08-18 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation Moved by Councillor McLean Seconded by Councillor Pickles 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Finance & Treasurer, Report FIN 09-18 2017 Building Permit Stabilization Reserve Fund Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report FIN 09-18 of the Director, Finance & Treasurer be approved; 8 20 c44 DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018. 2:00 pm Council Chambers Chair: Councillor Brenner That Council authorize a transfer of $83,440 to the Building Permit Stabilization Reserve Fund (Account #7506); 3. That Council authorize a transfer of $83,440 from the Building Permit Stabilization Reserve Fund to the Rate Stabilization Reserve (Account #7021); and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 12. Director, Finance & Treasurer, Report FIN 10-18 2018 Refinancing Debentures Recommendation Moved by Mayor Ryan Seconded by Councillor Cumming 1. That Report FIN 10-18 of the Director, Finance & Treasurer regarding the 2018 refinancing debentures be approved; That the Director, Finance & Treasurer be authorized to transfer $582,000 from the Rate Stabilization Reserve to fund the outstanding principal for the debt issued for the Fire Services Division Headquarters project; 3. That the draft by-laws attached to this report be enacted; 4. That the Director, Finance & Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, and take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering ("City") officials be authorized to take the necessary actions as indicated in this report. Carried 13. Fire Chief, Report FIR 01-18 Revisions to the Community Emergency Response Plan 9 21 ctty �6 DICKERING ExecutiveCommittee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner A brief discussion ensued with Members seeking clarification that any changes to the Community Emergency Response Plan, such as nuclear preparedness, would come before Council as well. Recommendation Moved by Councillor Pickles Seconded by Councillor Cumming That Report FIR 01-18 of the Fire Chief be received; 2. That the Mayor and Council hereby appoint Fire Chief John Hagg, Community Emergency Management Coordinator (CEMC) as Chair of the Community Emergency Management Program Committee; 3. That the Mayor and Council hereby appoint the municipal positions of Chief Administrative Officer, Director, City Development & Chief Building Official, Director, Community Services, Director, Corporate Services & City Solicitor, Director, Engineering Services, Director, Finance & Treasurer, Fire Chief/CEMC, City Clerk and any alternate CEMC(s) to the Community Emergency Management Program Committee; 4. That Council approve the attached draft Community Emergency Management Plan that includes the changes above and other minor housekeeping amendments; That By-law 7440/15 be repealed in its entirety and that the attached draft By-law be enacted. Carried 14. Director, City Development & CBO, Report PLN 10-18 Assignment, Assumption and Amending Agreement TM Mobile Inc. Lease of City Lands Located on Unopened Road Allowance - (Sideline 16), Municipally Described as 3010 William Jackson Drive City of Pickering Telecommunication Installation #14 A brief discussion ensued with Members questioning whether there would be a future lease extension. 10 22 e4 o/ DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That the Mayor and the Clerk be authorized to execute an assignment, assumption and amending agreement with TM Mobile Inc. and Bell Mobility Inc. substantially on the terms set out in this Report, and to the satisfaction of the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City be authorized to give effect thereto. Carried. 15. Director, City Development & CBO, Report PLN 12-18 Infrastructure Ontario Public Works Class Environmental Assessment Seaton Community — Primary Neighbourhood Connecting Trails City of Pickering A brief discussion ensued with Members questioning who would be paying for the extension and maintenance of trails. Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Council approve the hiring of Candevcon Limited for undertaking an Infrastructure Ontario Public Works Class Environmental Assessment for the Primary Neighbourhood Connecting Trails in the Seaton Community in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; That the Letter Proposal submitted by Candevcon Limited for Professional Consulting Services for undertaking an Infrastructure Ontario Public Works Class Environmental Assessment for the Primary Neighbourhood Connecting Trails in the amount of $90,000.00 (HST excluded), provided as Appendix I to Report PLN 12-18, be accepted; 11 23 Cts o� DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner 3. That the total gross project cost of $110,740.00 (HST included) including the proposal amount plus contingency costs for other expenses such as permits, licensing or review fees, and the total net project cost of $99,725.00 (inclusive of the HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost from the Seaton Development, Implementation & Legal Assistance 2018 Council Approved Current Budget Account 2611.2392.0002; 5. That City staff be authorized to sign any agreements between the City and Candevcon Limited in a form satisfactory to the Director, City Development; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting [Refer to Following Motion] Moved by Councillor Ashe Seconded by Mayor Ryan That the following be added as Recommendation No. 6 and the balance be renumbered accordingly: That staff continue to work with TRCA to advance connecting links for trails, restoration plantings and other stewardship opportunities in Seaton and Duffin Heights and report back with recommendations as part of the 2019 budget process. Carried The Main motion was then Carried as amended. 16. Chief Administrative Officer, Report CAO 03-18 Proposal — Community Engagement on Economic Impact & Employment 407 Corridor Discussion period ensued with staff responding to questions raised with respect to the process for posting reports and whether any members of the public contacted the City on this item prior to the meeting. Members also questioned the timelines as well as the type of polling to be conducted, and requested that a more detailed circulation plan be 12 24 c4 DICKERING Executive Committee Meeting Minutes Monday, May 7, 2018 2:00 pm Council Chambers Chair: Councillor Brenner made available. They also noted that we ensure ample opportunities are made available for advising the residents. Recommendation Moved by Councillor Ashe Seconded by Mayor Ryan 1. That Proof Inc. be retained as a consultant in the amount of $150,000 as per the Purchasing Policy, Section 10.03 (c), to undertake the Community Engagement on Economic Impact & Employment — 407 Corridor; That the total gross project cost of $150,000.00 (HST included) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $150,000 as follows: a) The sum of $58,704 to be funded by a transfer from the Development Charges — Administration Studies Reserve Fund;* b) The sum of $91,296 to be funded by a transfer from the Seaton Application Fee Reserve; 4. That a copy of this report be forwarded to the Region of Durham and Transport Canada; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. (IV) Adjournment The meeting adjourned at 3:00 pm. 13 Carried 25 Cty �f DICKERING Planning & Development Committee Meeting Minutes Monday, May 7, 2018 7:00 pm - Council Chambers Chair: Councillor Butt Present: Mayor Ryan Councillors.: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley C. Rose .D. Shields N. Surti D. Wylie C. Celebre C. Morrison L. Roberts - Chief Administrative Officer - Director, City Development and Chief Building Officer - Chief Planner - City Clerk - Manager, Development Review & Urban Design - Principal Planner, Development Review - Principal Planner, Development & Review - Planner I - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Butt, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 26 rt, .� PICKERING Planning & Development Committee Meeting Minutes Monday, May 7, 2018 7:00 pm - Council Chambers Chair: Councillor Butt Information Report No. 06-18 Zoning By-law Amendment Application A 12/17 Brock Dersan Developments Inc. Southwest Corner of Brock Road and Dersan Street 2540 and 2550 Brock Road A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. C. Celebre, Principal Planner, Development & Review, appeared before the Committee to provide an overview of the zoning by-law amendment application submitted by Brock Dersan Developments Inc. She outlined the location for the proposed development as well as the surrounding land uses, noting that the lands are comprised of three properties with frontages along Brock Road and Dersan Street. She stated the proposed development would include 2 apartment buildings, 224 back-to-back stacked townhouse units and 11 three storey townhouse units, to be constructed in two phases. Through the aid of a Power Point presentation, she outlined conceptual drawings, detailing the number of units being proposed as well as the location of parking spaces. Adam Layton, planning consultant appeared on behalf of the applicant in support of the application. Mr. Layton provided a Power Point presentation outlining advanced conceptual renderings of the proposed development. He noted he was in attendance to respond to any questions raised. No members of the public appeared in support of or in opposition to the application. A discussion period ensued with staff responding to questions raised regarding the building heights and whether there would be any interference with radio transmissions. It was requested that circulation for comments from Durham Regional Police Service be completed earlier in the process. Members also discussed the coordination of vehicular access, with a need for a four way stop south of the park. They also suggested that the amenity area maximize sunlight and that sales packages notify potential homeowners of the complete development which would be taking place. Staff were also questioned on whether they could work with the developers on possible stacked bungalows to • accommodate the shifting demographics in population with respect to seniors, accessibility requirements and affordability. They questioned whether the term "community benefits" would meet the definition under the_ Planning Act. 2 27 cd, DICKERING Planning & Development Committee Meeting Minutes Monday, May 7, 2018 7:00 pm - Council Chambers Chair: Councillor Butt (III) Part "B" Planning & Development Reports 1. Director, City Development & CBO, Report PLN 11-18 Zoning By-law Amendment Application A 14/16 R.&S. Cross Part of Lot 3, Plan 12, Now Part 1 Plan 40R-5734 4993 Brock Road A brief discussion ensued with members inquiring about the preservation of the existing building and whether heritage concerns have been addressed. Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Zoning By-law Amendment Application A 14/16, submitted by R. & S. Cross to facilitate a residential building containing two separate dwelling units on lands municipally known as 4993 Brock Road, be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 11-18 be forwarded to Council for enactment; That Council endorse the recommendations of the Heritage Pickering Advisory Committee to include the property municipally known as 4993 Brock Road on the City of Pickering Municipal Heritage Register as a non -designated property of cultural heritage value or interest, under Section 27 of the Ontario Heritage Act; and, 3. That the proposal to construct an addition to the existing building and create two separate dwelling units on lands municipally known as 4993 Brock Road, be subject to Site Plan Approval. Director, City Development & CBO, Report PLN 13-18 Draft Plan of Subdivision Application SP -2016-04 Zoning By-law Amendment Application A 13/16 702153 Ontario Limited Part Block M, Plan 418 and Block 25, 40M-1366 527 Gillmoss Road 3 28 Carried cry og DICKERING Planning & Development Committee Meeting Minutes Monday, May 7, 2018 7:00 pm - Council Chambers Chair: Councillor Butt Ernie Mee, 627 Dunn Crescent, Pickering, appeared before the Committee, noted that he supports the development, but indicated a number of concerns in relation to his property, which is adjacent to the proposed development. His concerns are noted as follows: • Loss of mature vegetation, grading and drainage. Mr. Mee noting this as a timely issue, as he needs to coordinate his landscaping project • Block 25 is still an issue with maintenance, resulting in safety concerns • Noise with 401 and trains. The loss of trees and underbrush contributed to the noise issues • Questioned whether the noise impact study noted in the report, was a new one • Acoustic fence is needed and should be installed all the way along, with Mr. Mee noting he would appreciate knowing the specifics on this • Fencing between each lot should be installed, but noted that board on board is not a sufficient sound barrier. Mr. Mee also questioned whether the fencing would go on top of the retaining wall • Questioned the appropriateness of the proposed walkway between Lots 10 & 11 which would provide access to Dunn Crescent • Future plans for Dunn Crescent are still unknown • Tree compensation should be by way of replacement of trees Discussion ensued with Members inquiring as to how the concerns noted would be addressed. They also questioned road patterns and the connectivity of Dunn Crescent. It was also requested that an action plan be forwarded to Members prior to the May 14 Council meeting to ensure that the concerns will be addressed. Recommendation Moved by Councillor McLean Seconded by Councillor Pickles 1. That Draft Plan of Subdivision Application SP -2016-04, submitted by 702153 Ontario Limited, on lands being Part Block M, Plan 418 and Block 25, 40M-1366, to establish a residential plan of subdivision consisting of 11 lots for detached dwellings, a block for an Open Space Reserve, and a public road as shown on Attachment #3 to Report PLN 13-18, and the implementing conditions of approval, as set out in Appendix I, be endorsed; 2. That Zoning By-law Amendment Application A 13/16, submitted by 702153 Ontario Limited, to implement the. Draft Plan of Subdivision SP -2016-04, on lands being Part Block M, Plan 418, and Block 25, 40M-1366 be approved, and that the 4 29 Cif DICKERING Planning & Development Committee Meeting Minutes Monday, May 7, 2018 7:00 pm - Council Chambers Chair: Councillor Butt draft Zoning By-law Amendment as set out in Appendix 11 to Report PLN 13-18 be forwarded to Council for enactment; and 3. That an exception to the Rosebank Neighbourhood Development Guidelines — Precinct No. 3, to allow for minimum lot frontage of 10.5 metres and minimum lot depths of 27.0 metres for single detached dwelling to implement Draft Plan of Subdivision SP -2016-04, be endorsed as set out in Appendix III. Carried 3. Director, City Development & CBO, Report PLN 14-18 Draft Plan of Subdivision Application SP -2017-04. Draft Plan of Condominium Application CP -2017-02 Zoning By-law Amendment Application A 07/17 Madison Brock Limited West Side of Brock Road, south of Dersan Street 2480 and 2510 Brock Road A discussion period ensued with Members requesting that staff follow up with the Durham District School Board to indicate their intentions for a future school. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Draft Plan of Subdivision Application SP -2017-04, submitted by Madison Brock Limited, on lands located on the west side of Brock Road, south of Dersan Street, to establish 2 blocks for residential development, an arterial road and a local road, as shown on Attachment #3 to Report PLN 14-18, be approved and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 07/17, submitted by Madison Brock Limited, to implement the Draft Plan of Subdivision SP -2017-04 and to facilitate a residential condominium development, be approved, the zoning provisions contained in Appendix II to Report PLN 14-18 be endorsed, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment. 5 30 Carried c4 DICKERING Planning & Development Committee Meeting Minutes Monday, May 7, 2018 7:00 pm - Council Chambers Chair: Councillor Butt (IV) Adjournment The meeting adjourned at 8:05 pm. 6 31 ct,.-f PJCKE RiNG Presentations 1. Christine Ball, Executive Director EcoBusiness Network Re: Presentation of Leadership Award May 14, 2018 2. Brian Bridgeman, Commissioner, Planning & Economic Development, Region of Durham Re: Metrolinx Smart Commute Gold Workplace Designation 32 Cd# DICKERING Delegations 1. Stephen Beamish Dominion Voting Systems Re: Internet/Telephone Voting 2018 Municipal Elections 2. Peter Bashaw Accessibility Advisory Committee Re: 2017 Year End Report & 2018 Work Plan [Refer to Corr. 68-18] David Wysocki & Pina D'Intino Re: Notice of Motion Therapy/Support/Service Dogs 4. Christine Ashton, President Ajax Pickering Board of Trade Re: 2018 Priorities and Plans 5. Peter Rodriges Re: Political Recall of Elected Officials 6. Mike Borie Re: City of Pickering Website & City and Councillor Newsletters May 14, 2018 33 6.74. PJCKERJNG Correspondence Pages 1. Corr. 68-18 Tim Higgins Accessibility Coordinator City of Pickering May 14, 2018 Receive for Information 35-43 Correspondence received from Tim Higgins, Accessibility Coordinator, City of Pickering, submitting the 2016 Year End Report and 2017 proposed Work Plan on behalf of the Accessibility Advisory Committee. 2. Corr. 69-18 Angela Bischoff Ontario Clean Air Alliance angela@cleanairalliance.org Receive for Information 44-45 Letter received from Angela Bischoff, Ontario Clean Air Alliance, with respect to the location for the June 26-28, 2018 hearing on OPG's request for a 10 -year license extension for the Pickering Nuclear Station. Corr. 70-18 Receive for Information Jennifer O'Connell, MP Pickering -Uxbridge 46-47 1154Kingston Road, Unit 4 Pickering, OM L1V 1B5 Letter received from Jennifer O'Connell, MP Pickering -Uxbridge, noting her concerns with respect to the location of the community meeting with regards to the hearing on OPG's request for a 10 -year license extension for the Pickering Nuclear Station, along with a request to relocate within the City of Pickering. 34 cdy DICKERING Memo 6e -i To: Debbie Shields City Clerk From: Tim Higgins Accessibility Coordinator Copy: Chief Administrative Officer Directors CRereZuG-or ("''€O Subject: Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan File: A-1410-007-18 May 9, 2018 The Pickering Accessibility Advisory Committee (AAC) is pleased to present its 2017 Year End Report and 2018 Proposed Work Plan. 2017 Year End Report The Accessibility Advisory Committee continued to strive to provide information and recommendations for Council that are proactive with a view to placing Pickering at the forefront of accessibility in the Province. The anticipated rapid growth of the City of Pickering has continued to provide opportunities to create a more integrated and inclusive community. The Committee has consulted, collaborated, and provided advice to enhance inclusion and accessibility in the City of Pickering. Specifically, the Accessibility Advisory Committee achieved the following in 2017: Meetings and Membership • Maintained the Committee at its full complement of 10 highly qualified members throughout the year. • The Accessibility Advisory Committee held 10 regular meetings, normally on the second Wednesday of each month, at a variety of City of Pickering sites. Awareness Activities • Participated in Pickering's accessibility presentation to a six -person delegation from the People's Republic of China on January 18, 2017, to share Pickering residents' perspectives on accessibility progress and opportunities for improvement. • Attended and provided input to inform emergent national accessibility legislation at the Accessible Canada Consultation hosted by the Federal Government on February 8, 2017 at the Toronto Chelsea Hotel. 35 • Attended and made a presentation at the Region of.Durham Accessibility Advisory Committee web accessibility forum on Friday, April 21, 2017. P. D'Intino, representing the City of Pickering Advisory Committee Accessibility, provided a keynote address on Information Technology (IT) issues and access to web -based information. • Staffed a booth with an engaging display and questionnaires for the Canada 150 Youth Forum: A Confederation Journey (1867-2067) held on May 4, 2017 at the Pickering Recreation Complex. • Presented 2016 accessibility accomplishments and 2017 Work Plan to City Council on May 15, 2017, identifying priorities for the new year. This presentation provided an opportunity for an exchange of information and ideas on the status of accessibility within the community and how it might be improved for the benefit of all City residents. • AAC members attended the UN Convention on the Rights of Persons with Disabilities held by the Law Society of Upper Canada and reported on leveraging the UN process to advance disability rights. • Attended a public meeting hosted by TRCA and provided input on the proposed barrier free outdoor learning space at Claremont Field Centre. • Received a presentation by the Pickering Rouge Canoe. Club highlighting youth programs and camps offered as well as plans for development. • Received a presentation by City staff regarding inclusive recreation programs and events. • Received a presentation/proposal from Community Services Department on Accessible Employment as a potential Speakers Bureau topic. • AAC members attended various City events such as the Canada 150 Confederation Journey Youth Fair, the Your City, Artfest, Pickering 101, Civic Awards, RibFest, Canada Day, and the Durham Regional Police Children's Games to profile the City's accessibility accomplishments, raise awareness of accessibility issues within the community, and consult with the public on accessibility. • Received presentations from CNIB community ambassadors. • Hosted a children's train at the 2017 Canada Day celebration at Kinsmen Park. Policies, Standards, and Implementation • Attended Human Rights, Ableism training session April 27th organized by The Human Rights Commission, the Region of Durham, and Trent University. • Attended June 1St webcast of Accessibility Directorate of Ontario Forum. • AAC member participated in the "United Nations Convention on the Rights of Persons with Disabilities (UNCRPD): The View from Canada" panel discussion on June 6, 2017. • The Committee's advice on'accessibility features assisted City staff in going above and beyond the requirements of the AODA as well as the Ontario Building Code with respect to the award-winning Delaney Arena renovations, as well as extensive accessibility improvements to the entrance, vestibule area, and washrooms at the Dr. Nelson F. Tomlinson Community Centre in Claremont. May 9, 2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan 36 Page 2 of 9 • Committee members submitted a formal memo on November 15, 2017 to the Accessibility Directorate of Ontario, Customer Service and Transportation Standards Review Committees, making formal recommendations for revisions to the AODA Transportation and Customer Service Standards. • The AAC received periodic updates and completed its first annual review of the City's accessible parking by-law approved by Council at its December 2016 meeting. • The AAC received an update on plans to create a highly accessible waterfront at Rotary Frenchman's Bay West Park, which would include accessible beach and playground areas. • Reviewed and provided input to the. City of Pickering's Recreation & Parks Master Plan and reviewed local park plans for accessibility. • Reviewed and provided input to the City of Pickering's 2017 Accessibility Compliance Report to the Accessibility Directorate of Ontario. The City of Pickering reported full AODA compliance. • Monitored and provided proactive accessibility advice regarding Pickering's new Operation Centre planning and implementation. • Provided advice on Canada Day preparations including: extended enhancements to Kinsmen Park pathway system, management of temporary accessible parking, accessible shuttle bus routes/stops, and washrooms. • Reviewed City renovation plans and toured the City's capital project sites such as the Council Chambers, Pickering Recreation Complex, the Pickering Museum Village Steam Barn, and the Dr. Nelson F. Tomlinson Claremont Community Centre to provide timely accessibility design advice. • Researched, presented, and shared listening access options (live captioning and assistive listening device systems) to inform planning for Council Chamber renovation. • Monitored and provided accessibility advice regarding walkway reconstructions, sidewalk retrofits, new multi -use paths, installation of tactile plates at intersections, curb cuts, traffic Tight timing, special event accessible parking, etc. • Monitored new staff and volunteer training process related to accessibility. • AAC member (D. Hughes) reported steady progress on a project to create an integrated mixed-use condominium -style building to provide inclusive accommodations for people with disabilities. • Provided advice to Community Services Department on ways to more fully engage the accessibility and senior communities in the City's recreation programs. • Identified opportunities to improve accessible taxicab compliance, safety, and cleanliness. Collaboration • Hosted MPP Tracy MacCharles, the Minister Responsible for Accessibility, at the January 11, 2017 AAC meeting to seek to understand the current accessibility goals and priorities of the Province, and to establish mutually supportive working relationships. May 9,2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan Page 3 of 9 37 • Provided ongoing advice and support to planning of the Canada 150 Youth Forum: A Confederation Journey (1867-2067). This one -day event held on May 4, 2017 celebrated Canada's 150th birthday during National Youth Week, for youth .ages 13-19, at the Pickering Recreation Complex. Thematically, the Canada 150 Youth Forum was designed from the top down to pervasively model excellence in accessibility and inclusion. It aimed to actively engage and motivate youth to think well beyond AODA compliance, and challenge them to stretch to envision the fully accessible and inclusive future of Pickering, Ontario, and Canada. • Provided advice and support to the City of Pickering's first regionally -scoped camp staff training all -day workshop, as part of its Summer Camp Accessibility initiative hosted on Saturday June 24th at the Pickering Recreation Complex. • Provided accessibility advice on continuing development of Kingston Road as the main street of Pickering. Encouraged proactive dialogue regarding the CNR overpass where modifications will be needed to permit barrier -free pedestrian paths of travel. • AAC members provided planning input and attended the 33rd Annual Durham Regional Police Children's Games held on October 28, 2017 at the Pickering Recreation 'Complex. The City of Pickering has partnered since 1985 with Durham Regional Police Services to host this inclusive event for athletes with physical disabilities between the ages of 5 to 18. • Members attended and provided input to the Metrolinx-Durham Region Transit Accessibility Public Meeting on November 27, 2017. • The AAC appeared as a Delegation at the December 2017 Council meeting to raise accessible transit concerns. • The AAC received a staff presentation on, and provided input to, Pickering's draft Integrated Transportation Master Plan • AAC received a presentation and tour regarding the inclusive programs offered at the Pickering Soccer Club. The presentation featured the Club's training and outreach initiatives, partnerships and hosting programs, as well as the Club's numerous activities and events. Opportunities were identified for the AAC to partner with the Pickering Soccer Club in order to achieve synergies through sharing resources and knowledge. • Durham Regional Transit representatives provided the Committee with an onsite tour of one of its new, accessible buses, presented an overview of services and ridership statistics, and explained eligibility criteria used for special transit services. • AAC member distributed a questionnaire to seek feedback to inform the Accessibility Directorate of Ontario's Employment Standards Review process. • Collaborated and consulted with Regional and Provincial accessibility professionals and advocates, such as the Ontario Network of Accessibility Professionals (ONAP), to stay abreast of emerging issues and successful practices. • Monitored Regional AAC minutes and attend Regional, Provincial, and Federal learning and networking opportunities; for example, Metrolinx consultation, ONAP conferences, Durham Region Accessibility training and development, etc. May 9, 2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan 38 Page 4 of 9 • Monitored emerging legislation, regulations, standards, and policies from the Ontario and Federal governments, for example, with respect to employment of people with disabilities. • Provided input to the TRCA regarding its proposed barrier -free outdoor learning space at Claremont Field Centre. • Received a presentation from representatives of the Pickering Clerk's Office regarding accessibility procedures for the 2018 municipal elections. • AAC met jointly with Pickering's Accessibility Core Staff Team to team -build. • Received a presentation from representatives of the Pickering Library regarding its new "maker space" and other inclusive initiatives. • Provided advice/support to the Pickering Public Library regarding its second annual Disability Tax Clinic held in April 2017. • Fostered/promoted/supported submissions for local, Regional, and Provincial awards and grants to profile Pickering's accessibility achievements and commitment. For example, supported: • Successful award nomination of the City of Pickering for the 2017 David C. Onley Award for Leadership in Accessibility with respect to the Delaney Arena accessibility enhancements; • Successful OMSSA Accessibility Leadership Award nomination regarding the Canada 150 Youth Forum: A Confederation Journey (1867-2067); • Two Civic Accessibility Award nominations; • The Pickering Rouge Canoe Club grant submission to help fund the building of an accessible dock at the Rotary Frenchman's Bay West Park; and • Pickering Soccer Club grant submission to provide accessibility training for recreational professionals. Site Plan Application Reviews • Worked with City staff through the Site Plan Application Review process to encourage the proactive integration of accessibility considerations into the City planning process.. • Reviewed the following 9 site plan applications, provided accessibility advice and comments, and monitored developers' responsiveness to the Committee's recommendations. Recognition • In an awards ceremony held at Queen's Park in June 2017, the City of Pickering accepted the prestigious 2017 David C. Onley Award for Leadership in Accessibility with respect to the Delaney Arena accessibility improvements made to viewing areas, dressing rooms, washrooms, lighting fixtures, acoustics, and the rink slab threshold. • The accessibility -themed City of Pickering Canada 150 Confederation Journey Youth Fair which has been recognized through: May 9, 2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan Page 5 of 9 39 • the 2017 Ontario Municipal Social Services Association (OMSSA) Award for Leadership in Accessibility in May 2017; • the 2017 Parks and Recreation Ontario Access & Equity Award of Excellence for Advancing Access to Affordable Recreation Programs in Ontario; • the cover -featured article in Facility Forum, Winter 2017, the magazine of the Ontario Recreation Facilities Association Inc. (ORFA); • the City of Pickering 2017 Vision Award for Outstanding Team Achievement; and, • a nomination for a 2018 David C. Onley Award for Leadership in Accessibility. • The inclusive, accessible, and welcoming environment at the Pickering Recreation Complex contributed greatly to the City of Pickering's 2017 recognition by Parks and Recreation Ontario and Playworks as a Platinum Level Youth Friendly Community. • AAC Member Dan Hughes received the City of Pickering Civic Access Award for Disability Issues on behalf of his organization, the Enhanced Day Program Inc. 2018 Proposed Work Plan The Accessibility Advisory Committee will continue to strive to provide information and recommendations for Council that are proactive with a view to placing the City of Pickering and Durham Region at the forefront of accessibility in the Province. The Committee will consult, collaborate, and partner to enhance inclusion and accessibility in the City of Pickering. The Accessibility Advisory Committee plans to meet on the second Wednesday of each month, with the exception of July and August. At the reporting date, the Committee has completed, or plans to continue or complete the following: Awareness Activities • Present 2017 accessibility accomplishments and 2018 plan to City Council identifying priorities for the new year: This presentation provides an opportunity for an exchange of information and ideas on the status of Accessibility within the community and how it may be improved for the benefit of all of the City's residents. • Attend City events for. 2018 such as Pickering 101, Your City, Artfest, Accessibility Awareness event at Pickering Town Centre, RibFest, and Canada Day to raise awareness of accessibility achievements and issues within the community. • Attend and make presentations at Region of Durham Accessibility Advisory Committee regarding enhancing accessible transit. • Foster/promote/support submissions for local, Regional, and Provincial awards and grants to profile Pickering's accessibility achievements and commitment. May 9, 2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan 40 Page 6 of 9 Policies, Standards, and Implementation • AAC members participated in the Whitby Chamber of Commerce, DiscoverAbility seminar March 15, 2018 which featured Mark Wafer's presentation with respect to Employing People with Disabilities. • AAC members participated in the March 21, 2018 "Intersection of. Race and, Accessibility Forum" hosted by the Canadian Alliance on Race and Disability (CARD). • The AAC received a presentation by City staff, and provided advice regarding upcoming accessibility related capital projects recently approved by Council, such as a number of walkway reconstructions and sidewalk retrofits, which included tactile plate installation at various intersections, as well as multi -use paths. Plans were also discussed for the rehabilitation of the Palmer Bridge (Valley Farm and Finch) deck as well as widening to include sidewalks on both sides of the street. • Special AAC guest Ather Shabbar from the Ontario Ministry of the Attorney General and a recent graduate of the Masters of Inclusive program at OCAD University provided a stimulating presentation and discussion with respect to Inclusive. Design, explaining the benefits and how it can be used to improve governance and create a more inclusive environment. • The AAC received information and expressed support for the proposed Notice of Motion presented by Councillors Brenner and Cumming, regarding the licensing of service dogs and the clarification to standards for support animals. • Monitor and provide proactive accessibility advice regarding Pickering's new Operation Centre planning and implementation. • Provide advice on Canada Day preparations including: management of temporary accessible parking; accessible bus routes/stops, and washrooms. • Monitor and provide accessibility advice regarding walkway reconstructions, sidewalk retrofits, installation of tactile plates at intersections, as well as multi -use paths. • . Monitor new staff and volunteer training process related to accessibility. Collaboration • In March 2018, Pickering AAC members joined Ajax AAC members to perform a joint accessibility audit of the Ajax Welcome Centre. • Hosted discussions with Durham Region Transit and Durham Region accessibility coordinators regarding improved standards for specialized accessibility services; the DRT specialized services appeal process; and DRT's accessible customer service. r Received a presentation by representatives of AutoLux Ltd., operating as Rapid City Transportation. This. Pickering -based organization provides non -emergency medical transportation for individuals that require special care, and operates across Ontario. Through discussion, Committee members explored AutoLux' approach to accessible transit customer service. May 9, 2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan Page 7 of 9 41 • Received a presentation from representatives of the Pickering Library regarding its PPL Connect project aimed at strengthening the Library's role in supporting and assisting the community through education and training. • Received a presentation from representatives of the Pickering Soccer Club regarding its new "In Motion" program, which is an active living program for adults aged 55+, funded by the Ontario Sport and Recreation Communities Fund and the Pickering Soccer Club. • Received a presentation from a representative of WindReach Farms that outlined the various year-round programs for youth and adults with various disabilities offered at the 105 acre, fully accessible, working farm. • Received a presentation from a representative of Parks Canada to discuss creative partnership opportunities to provide greater accessibility to Rouge National Urban Park, which covers approximately 35 kilometers from north to south and adjoins the City of Pickering on its eastern boundary. • Received a City staff presentation/update on the progress of the Museum's Conservation Building and provided advice. • Received a City staff presentation on the new Youth Exceptionalities Camp, which aims to provide more programming for youth with special needs. The camp, for youth between the ages of 13 and 19, and is designed to help them to socialize and integrate into the community and will be held at the Pickering Recreation Complex. • Received a presentation from a resident to seek support for a proposal to locate the Rouge Park Visitor Centre at the park side location of Meadowvale Road, Toronto, for the Rouge National Park. The Committee provided a letter of support since the proposal would enhance Rouge National Park accessibility. • Received a presentation from the Pickering Rouge Canoe Club seeking a letter of support to build accessible docks at Rotary Frenchman's Bay West Park. • Collaborate and consult with Regional and Provincial accessibility professionals and advocates, such as the Ontario Network of Accessibility Professionals (ONAP) to stay abreast of emerging issues and successful practices. • Monitor Regional AAC minutes and attend Regional, Provincial, and Federal learning and networking opportunities. • Consult with the Toronto Region Conservation Authority (TRCA), Parks Canada, and Altona Forest representatives to consider innovative methods of providing access to rugged, natural outdoor spaces. • Monitor emerging legislation, regulations, standards, policies, and practices from the Federal, Ontario and other municipal governments; for example, regarding employment, transportation, affordable housing, customer service, health, education, the built environment, youth programs after the age of 21, etc. Site Plan Application Reviews Continue to work with City staff through the Site Plan Application Review process to encourage the proactive integration of accessibility considerations into the planning process. May 9, 2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan 42 Page 8 of 9 Priorities Going forward, the Pickering Accessibility Advisory Committee has identified the following areas of priority: • encouraging and highlighting further examples of accessibility excellence in City programs, services, and facilities; • providing more accessible housing; ® facilitating employment opportunities for people with disabilities; • improving transit accessibility; and ® expanding programs for youth with disabilities after turning 18. Submitted on behalf of the current Pickering Accessibility Advisory Committee: Peter Bashaw, Pickering Accessibility Advisory Committee Member Andrew Doucette, Pickering Accessibility Advisory Committee Member Bianca D'Souza, Pickering Accessibility Advisory Committee Member Edward Fulton, Pickering Accessibility Advisory Committee Member Daniel Hughes, Pickering Accessibility Advisory Committee Member Vincenza Ronaldi, Pickering Accessibility Advisory Committee Member Megan Thorpe Ross, Pickering Accessibility Advisory Committee Member Jeannette Whynot, Pickering Accessibility Advisory Committee Member Susan Wilkinson, Pickering Accessibility Advisory Committee Member David Wysocki, Pickering Accessibility Advisory Committee Member TH:th May 9,2018 Accessibility Advisory Committee 2017 Year End Report and 2018 Proposed Work Plan Page 9 of 9 43 ONTARIO CLEAN AIR ALLIANCE DURHAM NUCLEAR AWARENESS April 19, 2018 Canadian Environmental Law Association EQUITY. JUSTICE. HEALTH, QtEENPE Dr. Michael Binder President, Canadian Nuclear Safety Commission Via Email: michael.binder@canada.ca Dear Mr. Binder, Gorr. (D9-1 Canadian Coalition for Nuclear Responsibility Watershed Sentinel Educational Society ORIGINAL TO: COPY TO: Ina 1 '6 CORR. FILE APR. ACTION (R . ;-. A. ►inr ..+: Re: Location of June 26-28, 2018 hearing on OPG's request for a 10 -year license extension for the Pickering Nuclear Station The proposed location for the Canadian Nuclear Safety Commission's (CNSC) above referenced hearing is distant from the people most at risk from potential offsite nuclear accidents and is a mistake that you need to rectify. The proposed hearing venue at the Hope Fellowship Church in Courtice is 28 km east of the Pickering Nuclear Station. It is on the far eastern edge of the GTA, upwards of 2 hours by public transit from the Pickering GO Station, including a 1.3 km walls. We find it disconcerting that the CNSC would plan a major hearing far from the millions of people potentially affected by a severe offsite accident, and far from major news media. One important purpose of CNSC license renewal hearings is to listen to public concerns; another is to allow the public and other interested parties to hear first-hand from experts testifying at the hearings. Neither of these will be well served by the location you've chosen. According to Louise Levert of the CNSC, the Courtice location was chosen because there was no availability for the week of June 26-28, 2018 in any hotel "from Pickering to Toronto" that could 44 meet the CNSC's capacity requirements, despite there being hundreds of hotels in this Toronto - Scarborough -Pickering -Ajax -Whitby corridor. Past CNSC hearings have been held in Legion Halls, Arenas and Recreation Centres. Were they all explored? And different dates? Holding this important hearing in this remote location would be a disservice to the people of Pickering and create distrust in the process. It will curtail public participation, perhaps skewing the decision. It is not sufficient to have "pro forma" hearings that simply go through the motions. To have credibility, your hearings must be open and broadly accessible. We respectfully submit that you seek a venue with a priority on proximity to the people most affected by the nuclear facility under review. We the undersigned formally object to the selection of this inappropriate location and ask that the CNSC make more suitable hearing location arrangements before proceeding further. Sincerely, c5 citea Angela Bischoff, Ontario Clean Air Alliance — angela@cleanairalliance.org Janet McNeill, DNA (Durham Nuclear Awareness) — mcneill.janet@gmail.com Shawn -Patrick Stensil, Greenpeace — shawn.patrick.stensil@greenpeace.org Theresa McClenaghan, Canadian Environmental Law Association — theresa@cela.ca Anna Tilman, Watershed Sentinel Educational Society — annatilman@sympatico.ca ' Gordon Edwards, Canadian Coalition for Nuclear Responsibility — ccnr@web.ca cc: Jennifer O'Connell, MP Mark Holland, MP Minister Jim Carr, MP Minister Catherine McKenna, MP Mayor Dave Ryan, Pickering Mayor Steve Parrish, Ajax Mayor Don Mitchell, Whitby Mayor John Tory, Toronto Gerri Lynn O'Connor, Regional Chair of Durham 45 HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA oYenn f Y C Fonnell Member of Parliament Pickering—Uxbridge May 7, 2018 Marc Leblanc Commission Secretary 280 Slater Street, Ottawa ON Dear Mr. Leblanc, r r.'1 0 — QI IOliN_A1.. rc ; of w To; Tc,KE- APR. ACTION C c i_o -CDC km-eo Thank you for coping me on your response to Ms. Bischoff on April 24th, 2018. I would like to share my concerns with the location of the community meeting selected by Canadian Nuclear Safety Commission (CNSC) on OPG's request for a 10 year license extension for the Pickering Nuclear Generating Station (PNGS). As you are aware, the PNGS and the decision to continue operating past its current extension is of the upmost importance to the residents of Pickering and the surrounding communities. I found the decision to host a meeting on the future of the PNGS in Courtice, Ontario,which is more than 30 kilometres away from the host community, to be extremely shocking and inconsistent with the goal of ensuring that communities most affected can attend and share information. I therefore read your rationale for this strange meeting location with great interest, Your decision to host this community meeting in Courtice due to no meeting space available in Pickering would seem reasonable. However, knowing that there is an abundance of spaces. available for corm tmity use throughout Pickering, I found the claim that nothing was available to be surprising. Therefore, I reached out to several locations that would be close to transit, free parking and would meet any accessibility needs., In fact, the City of Pickering advised that the West Salon in the Pickering Recreation Complex at 1867 Valley Farm Road is available for the entire week of June 25, just as you require. This is the same meeting space that the CNSC has used for previous hearings regarding PNGS. Fortunately, I have been able to hold this space for you with the City of Pickering, and suggest that the CNSC follow up to confirm the booking as quickly as possible. Should you need the contact details to facilitate the booking, please let my office know and we will happily provide the information. d112ci Room 530, The Valour Building, Ottawa, Ontario KIA 0A6 Tel.: 613-995-8082 Fax.: 613-993-6587 46 F &eimmrengv e 1154 Kingston Rnad Unit 4, Pickering, Ontario, LIV 1135 Te1.905-839-2878: Fax: 905-839-2423 Jenni fer.00orinell@pa rl.gc.ca I trust that you will make this meeting location change as soon as possible and ensure that the host community for PNGS is also. the host location for any coimnunity meetings regarding its future. I also suspect changing the location at this time will not be. a problem due to that fact that this meeting has not been advertised in any of our local media, or on any Pickering or community websites. The meeting notice is however on OPG's website but extremely difficult to find. It took someone in my office who knew what they were looking for a fair amount of time to find any public advertising and gather the details of this June meeting. Therefore, a change in location shouldn't be too disruptive given there hasn't been much information about this hearing publicized. I look forward to your reply and feel free to reach out to my office if you require help in booking the Pickering Recreation Complex meetingroom. Yours Sincerely, Jennifer O'Connell Member of Parliament for Pickering -Uxbridge cc.. Michael Binder, President, CNSC Angela Bischoff, Ontario Clean Air Alliance Janet McNeill, DNA Shawn -Patrick Stensil, Greenpeace Theresa McClenaghan, Canadian Environmental Law Association Anna Tilman, Watershed Sentinel Educational Society Gordon Edwards, Canadian Coalition for Nuclear Responsibility Mark Holland, MP Minister Jim Cali, MP Minister Catherine McKenna, MP Mayor Dave Ryan, Pickering Mayor Steve Parrish, Ajax Mayor Don Mitchell, Whitby Mayor John Tory, Toronto Gerri Lynn O'Connor, Regional Chair of Durham 47 Cts <� DICKERING May 14,2018 Committee Reports a) Report EC 2018-05 of the Executive Committee Executive Pages 1. Director, Community Services, Report CS 02-18 1-49 Lease Agreements -Sport Associations Recommendation 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Hockey Association set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls' Hockey Association set out in Attachment 2 to this report; subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS 14-18 Quotation No. Q-31-2018 -Quotation for Supply and Delivery of One New Four Wheel Pure Vacuum Street Sweeper 50-53 48 Recommendation 1. That Quotation No. Q-31-2018 submitted by Joe Johnson Equipment in the amount of $320,258.95 (HST included) be accepted; 2. That the total gross quotation cost of $321,954.00 (HST included) and the total net project cost of $289,930.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the total net project cost of $289,930.00 by a transfer from the Development Charges — Other Services Related to Highway Reserve Fund; That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. 3. Director, Community Services, Report CS 17-18. Quotation No. Q-42-2018 -Quotation for Supply and Delivery of Various Trucks Recommendation 54-58 1. That Quotation No. Q-42-2018, submitted by Donway Ford Sales Limited, in the amount of $367,074.85 (HST included) be accepted; 2. That the total gross project cost of $369,787.00 (HST included) and the total net project cost of $333,005.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $333,.005.00 from the Vehicle Replacement Reserve; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. 4. Director, Engineering Services, Report ENG 06-18 59-61 Declaration of Lands as Surplus, and Approval to Transfer Lands to the Regional Municipality of Durham at Valley Farm Road and Finch Avenue Recommendation 1. That Council declare part of Lots 20 and 21 Concession 2, and part of the Road Allowance between Lots 20 and 21, Concession 2, being Parts 2, 3 and 4, Plan 40R-29446 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of Durham for nominal consideration; 2. That Council authorize the acquisition of Part 6, Plan 40R-29446 from the Regional Municipality of Durham for road allowance purposes for nominal consideration; 3. That the Mayor, City Clerk and Director, Corporate Services & City Solicitor be authorized to execute all relevant documentation necessary to effect the above; and 49 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. 5. Director, Engineering Services, Report ENG 07-18 62-81 Traffic Impact Assessment Guidelines Recommendation 1. That Council endorse the Traffic Impact Assessment Guidelines dated March 2018; That staff be authorized to release an electronic version of the guidelines to the public upon request; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 08-18 82-86 Declaration of Lands as Surplus and Approval to Transfer Lands to the Regional Municipality. of Durham and the Regional Municipality of York at Liverpool Road and Finch Avenue Recommendation 1. That Council enact a by-law to stop -up and close Block 73, Plan M-1215 (now Parts 5, 6 and 7, Plan 40R-29193) as public highway; 2. That Council declare those parts of Block 73, Plan M-1215, being Parts 5 and 7, Plan 40R-29193 surplus to the needs of _the City for the purpose of transfer to the Regional Municipality. of York and the Regional Municipality of Durham respectively for nominal consideration; 3. That Council authorize the acquisition of that part of Block 43, Plan M- 1194, being Part 3, Plan 40R-29193 from the Regional Municipality of Durham and the Regional Municipality of York for walkway purposes for nominal consideration; 4. That Council authorize the acquisition of those parts of Lot 25, Plan M- 1215, being Parts 11 and 13, Plan 40R-29193 from the Regional Municipality of York for walkway and open space purposes for nominal consideration subject to easements in favour of the Regional Municipality of York for sanitary sewer purposes; 5. That the Mayor, City Clerk and Director, Corporate Services & City Solicitor be authorized to execute all relevant documentation necessary to effect the above; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 50 Director, Engineering Services, Report ENG 10-18 Request for Additional Funding -Contract Administration and Field Inspection -Palmer Bridge Rehabilitation Recommendation 87-100 1. That the fee proposal as submitted by AECOM Canada Ltd. in the amount of $200,633.76 (HST included) to cover additional contract administration and field inspection to, complete the Palmer Bridge Rehabilitation project be accepted; 2. That the total revised gross project cost of $601,899.00 (HST included ) and the total revised net project cost of $542,029.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total revised net project cost in the amount of $542,029.00 from the York Region Southeast Collector. Funding Agreement; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, Finance & Treasurer, Report FIN 06-18 Commodity Price Hedging Agreements Report Recommendation 101-103 It is recommended that Report FIN 06-18 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. 9. Director, Finance & Treasurer, Report FIN 07-18 104-110 2018 Tax Rates and Final Tax Due Dates for all Realty .Tax Classes, Except for Commercial, Industrial and Multi -Residential Realty Classes Recommendation 1. That Report FIN 07-18 of the Director, Finance & Treasurer regarding the 2018 tax rates be received; 2. That the 2018 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 27, 2018 and September 27, 2018 excluding the industrial, multi -residential and commercial realty tax classes; 51 4. That for the year 2018, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1St ; 5. That the attached By-law be approved; 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; That Council approve the filing of the following assessment appeals: 1801 010 038 19800; 1801 020 017 17300; 1801 020 017 27300; 1801 020 022 06700; 1801 020 022 06906; 1801 020 025 00100; 1801 020 025 04500; 1801 020 025 25610; and, 8. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Finance & Treasurer, Report FIN 08-18 Section 357/358 of the Municipal Act— Adjustment to Taxes Recommendation 111-113 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. Director, Finance & Treasurer, Report FIN 09-18 114-116 2017 Building Permit Stabilization Reserve Fund Recommendation 1. That Report FIN 09.-18 of the Director, Finance & Treasurer be approved; 2. That Council authorize a transfer of $83,440 to the Building Permit Stabilization Reserve Fund (Account #7506); 3. That Council authorize a transfer of $83,440 from the Building Permit Stabilization Reserve Fund to the Rate Stabilization Reserve (Account #7021); and 52 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 12. Director, Finance &Treasurer, Report FIN 10-18 117-125 2018 Refinancing Debentures Recommendation 1. That Report FIN 10-18 of the Director, Finance & Treasurer regarding the 2018 refinancing debentures be approved; That the Director, Finance & Treasurer be authorized to transfer $582,000 from the Rate Stabilization Reserve to fund the outstanding principal for the debt issued for the Fire Services Division Headquarters project; 3. That the draft by-laws attached to this report be enacted; 4. That the Director, Finance & Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, and take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering ("City") officials be authorized to take the necessary actions as indicated in this report. 13. Fire Chief, Report FIR 01-18 126-180 Revisions to the Community Emergency Response Plan Recommendation 1. That Report FIR 01-18 of the Fire Chief be received; 2. That the Mayor and Council hereby appoint Fire Chief John Hagg, Community Emergency Management Coordinator (CEMC) as Chair of the Community Emergency Management Program Committee; 3. That the Mayor and Council hereby appoint the municipal positions of Chief Administrative Officer, Director, City Development & Chief Building Official, Director, Community Services, Director, Corporate Services & City Solicitor, Director, Engineering Services, Director, Finance & Treasurer, Fire Chief/CEMC, City Clerk and any alternate CEMC(s) to the Community Emergency Management Program Committee; 4. That Council approve the attached draft Community Emergency Management Plan that includes the changes above and other minor housekeeping amendments; 5. That By-law 7440/15 be repealed in its entirety and that the attached draft By-law be enacted. 53 14. Director, City Development & CBO, Report PLN 10-18 181-205 Assignment, Assumption and Amending Agreement TM Mobile Inc. Lease of City Lands Located on Unopened Road Allowance - (Sideline 16), Municipally Described as 3010 William Jackson Drive City of Pickering Telecommunication Installation #14 Recommendation 1. That the Mayor and the Clerk be authorized to execute an assignment, assumption and amending agreement with TM Mobile Inc. and Bell Mobility Inc. substantially on the terms set out in this Report, and to the satisfaction of the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City be authorized to give effect thereto. 15. Director, City Development & CBO, Report PLN 12-18 206-224 Infrastructure Ontario Public Works Class Environmental Assessment Seaton Community = Primary Neighbourhood Connecting Trails City of Pickering Recommendation 1. That Council approve the hiring of Candevcon Limited for undertaking an Infrastructure Ontario Public Works Class Environmental Assessment for the Primary Neighbourhood Connecting Trails in the Seaton Community in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the Letter Proposal submitted by Candevcon Limited for Professional Consulting Services for undertaking an Infrastructure Ontario Public Works Class. Environmental Assessment for the Primary Neighbourhood Connecting Trails in the amount of $90,000.00 (HST excluded), provided as Appendix 1 to Report PLN 12-18, be accepted; 3. That the total gross project cost of $110,740.00 (HST included) including the proposal amount plus contingency costs for other expenses such as permits, licensing or review fees, and the total net project cost of $99,725.00 (inclusive of the HST rebate) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost from the Seaton Development, Implementation & Legal Assistance 2018 Council Approved Current Budget Account 2611.2392.0002; 5. That City staff be authorized to sign any agreements between the City and Candevcon Limited in •a form satisfactory to the Director, City Development; 54 6. That staff continue to work with TRCA to advance connecting links for trails, restoration plantings and other stewardship opportunities in Seaton and Duffin Heights and report back with recommendations as part of the 2019 budget process, and 7 That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 16. Chief Administrative Officer, Report CAO 03-18 225-246 Proposal — Community Engagement on Economic Impact & Employment 407 Corridor Recommendation 1. That Proof. Inc. be retained as a consultant in the amount of $150,000 as per the Purchasing Policy, Section 10.03 (c), to undertake the Community Engagement on Economic Impact & Employment — 407 Corridor; That the total gross project cost of $150,000.00 (HST included) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $150,000 as follows: a) The sum of $58,704 to be funded by a transfer from the Development Charges — Administration Studies Reserve Fund; b) The sum of $91,296 to be funded by a transfer from the Seaton Application Fee Reserve; 4. That a copy of this report be forwarded to the Region of Durham and Transport Canada; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 55 C/, of P1CKE RiNG May 14, 2018 Committee Reports b) Report PD 2018-04 of the Planning & Development Committee Pages 1. Director, City Development & CBO, Report PLN 11-18 Zoning By-law Amendment Application A 14/16 R. & S. Cross Part of Lot 3, Plan 12, Now Part 1 Plan 40R-5734 4993 Brock Road Recommendation 16-51 1. That Zoning By-law Amendment Application A 14/16, submitted by R. & S. Cross to facilitate a residential building containing two separate dwelling units on lands municipally known as 4993 Brock Road, be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 11-18 be forwarded to Council for enactment; 2. That Council endorse the recommendations of the Heritage Pickering Advisory Committee to include the property municipally known as 4993 Brock Road on the City of Pickering Municipal Heritage Register as a non- designated property of cultural heritage value or interest, under Section 27 of the Ontario Heritage Act; and, That the proposal to construct an addition to the existing building and create two separate dwelling units on lands municipally known as 4993 Brock Road, be subject to Site Plan Approval. 2. Director, City Development & CBO, Report PLN 13-18 Draft Plan of Subdivision Application SP -2016-04 Zoning By-law Amendment Application A 13/16 702153 Ontario Limited Part Block M, Plan 418 and Block 25, 40M-1366 527 Gillmoss Road Recommendation 52-82 1. That Draft Plan of Subdivision Application SP -2016-04, submitted by 702153 Ontario Limited, on lands being Part Block M, Plan 418 and Block 25, 40M-1366, to establish a residential plan of subdivision consisting of 11 lots for detached dwellings, a block for an Open Space Reserve, and a public road as shown on Attachment #3 to Report PLN 13-18, and the implementing conditions of approval, as set out in Appendix I, be endorsed; 56 2. That Zoning By-law Amendment Application A 13/16, submitted by 702153 Ontario Limited, to implement the Draft Plan of Subdivision SP -2016-04, on lands being Part Block M, Plan 418, and Block 25, 40M-1366 be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 13-18 be forwarded to Council for enactment; and 3. That an exception to the Rosebank Neighbourhood Development Guidelines — Precinct No. 3, to allow for minimum lot frontage of 10.5 metres and minimum lot depths of 27.0 metres for single detached dwelling to implement Draft Plan of Subdivision SP -2016-04, be endorsed as set out in Appendix III. 3. Director, City Development & CBO Report PLN 14-18 Draft Plan of Subdivision Application SP -2017-04 Draft Plan of Condominium Application CP -2017-02 Zoning By-law Amendment Application A 07/17 Madison Brock Limited West Side of Brock Road, south of Dersan Street 2480 and 2510 Brock Road Recommendation 83-115 1. That Draft Plan of Subdivision Application SP -2017-04, submitted by Madison Brock Limited, on lands located on the west side of Brock Road, south of Dersan Street, to establish 2 blocks for residential development, an arterial road and a local road, as shown on Attachment #3 to Report PLN 14-18, be approved and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 07/17, submitted by Madison Brock Limited, to implement the Draft Plan of Subdivision SP - 2017 -04 and to facilitate a residential condominium development, be approved, the zoning provisions contained in Appendix 11 to Report PLN 14-18 be endorsed, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment. 57 Cfy, oaf DICKERING May 14, 2018 New and Unfinished Business Pages. 1. Director, Community Services, Report CS 09-18 Tender for Conservation Barn Reconstruction at the Pickering Museum Village -Tender No. T-14-2018 Recommendation 61-72 1. That Tender No. T-14-2018 submitted by J.J. McGuire General Contractors Inc. in the amount of $1,553,000.38 (HST included) be accepted; That the total gross project cost of $1,863,751.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $1,678,366.00 (net of HST rebate), be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,678,366.00 as follows: a. the sum of $850,000.00, as provided for in the 2018 Museum Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 20 years; the annual repayment charges in the amount of approximately $62,545.00 be included in the annual Current Budget for the City of Pickering (the "City") commencing in 2018, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; c. The sum of $450,000.00 to be funded from the 'Canada Cultural Spaces Fund (CCSF) through the Government of Canada; The sum of $378,366.00 to be funded by a transfer from the Rate Stabilization Reserve; e. the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 58 5. That the appropriate officials of the City be authorized to take the necessary action as indicated in this report. 2. Director, Community Services, Report CS 12-18 Tender for O'Brien Refrigeration Plan Rebuild at the Pickering Recreation Complex -Tender No. T-18-2018 Recommendation 73-79 1. That Tender No. T-18-2018 submitted by Black & McDonald Limited in the amount of $658,677.00 (HST included) be accepted; 2. That the total gross project cost of $715,177.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $644,039.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $644,039.00 as follows: a. the sum of $500,000.00, as provided for in the 2018 Rec. Complex - Arenas Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; The additional sum of $144,039.00 to be funded by a transfer from Federal Gas Tax Reserve Fund; c. the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Corporate Services & City Solicitor, Report LEG 05-18 80-82 Road Closure -Kellino Street -Stop-up and Close Kellino Street, Pickering as Public Highway for The Purpose of Sale to Adjoining Landowner Recommendation 1. That Council authorize staff to initiate the process of stopping -up and closing Kellino Street as a public highway; 59 2. That Council declare Kellino Street surplus to the needs of the City of Pickering and authorize its conveyance to the adjoining landowner for a sale price consistent with fair market value as determined by a certified property appraisal, subject to all required easements for utilities and otherwise; That Council authorize the Mayor and City Clerk to execute all documentation necessary to effect the above; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Chief Administrative Officer Report CAO 04-18 Municipal Services Design for the Pickering Innovation Corridor - Seaton Community Recommendation 83-86 1. That Council approve the hiring of Sabourin, Kimble & Associates Ltd. to provide project management services and undertake the necessary studies and design work associated with the provision of municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor, in accordance with Purchasing Policy 10.03 (c) as the assignment is above $50,000; 2. That an upset limit of $600,000 plus HST be provided to finalize an agreement with Sabourin, Kimble & Associates Ltd. in order to meet Kubota Canada Ltd.'s required schedule; 3. That the total gross project cost of $600,000 plus HST be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost from capital account 5203.1802.6265; 5. That City staff be authorized to commence negotiations in order to finalize an agreement with Sabourin, Kimble & Associates Ltd. in a form satisfactory to the Chief Administrative Officer; 6. That staff be authorized to enter into an agreement with Kubota Canada Ltd. and other benefitting end users to recover the above noted project costs; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 60 City o� DICKERING Report to Council Report Number: CS 09-18 Date: May 14, 2018 From: Marisa Carpino Director, Community Services Subject: Tender for Conservation Barn Reconstruction at the Pickering Museum Village - Tender No. T-14-2018 - File: A-1440 Recommendation: 1. That Tender No. T-14-2018 submitted by J.J. McGuire General Contractors Inc. in the amount of $1,553,000.38 (HST included) be accepted; That the total gross project cost of $1,863,751.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $1,678,366.00 (net of HST rebate), be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,678,366.00 as follows: a) the sum of $850,000.00, as provided for in the 2018 Museum Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 20 years; b) the annual repayment charges in the amount of approximately $62,545.00 be included in the annual Current Budget for the City of Pickering (the "City") commencing in 2018, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; c) The sum of $450,000.00 to be funded from the Canada Cultural Spaces Fund (CCSF) through the Government of Canada; d) The sum of $378,366.00 to be funded by a transfer from the Rate Stabilization Reserve; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions. necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate officials of the City be authorized to take the necessary actions as indicated in this report. 61 Report CS 09-18 May 14, 2018 Subject: Tender for Conservation Barn Reconstruction at the Page 2 Pickering Museum Village Executive Summary: The City intends to partially demolish and reconstruct the existing Steam Barn on the lower site of Pickering Museum Village in order to upgrade and repurpose it as the site's new Conservation Building. The existing building consists of an unheated and uninsulated metal roof and cladding on wood post and timber construction. The roof and cladding are at the end of their serviceable life. The project includes provision of a water and septic system to meet health and safety requirements, insulation and provision of heating and cooling systems to maintain a tempered internal environment, the addition of a sprinkler system to better protect irreplaceable historical artefacts, dedicated large artefact conservation lab and storage, and structural reinforcement of the roof to accommodate future solar panel installation. On February 8, 2018, Request for Prequalification RFPQ-5-2018 was publically released for the Prequalification of General Contractors for the Conservation Barn Reconstruction at the.Pickering Museum Village. A total of twelve proposals were received by the deadline of Thursday, March 1, 2018. Based on the results of the evaluation rated criteria, five General Contractors were successfully prequalified by the City to submit bids for consideration. Tender No. T-14-2018 was released to the prequalified General Contractors and was also made available for information to the public on the City's website on March 23, 2018. A mandatory site visit was held on April 4, 2018. The tender closed on May 1, 2018. Four companies submitted bids for this project. The low bid submitted by J.J. McGuire General Contractors Inc. in the amount of $1,553,000.38 (HST included) is recommended for approval. The total gross project cost is estimated to be $1,863,751.00 (HST included) and the total net project cost is estimated at $1,678,366.00 (net of HST rebate). In July 2017, the City was awarded $450,000.00 towards this reconstruction project from the federal government through the CCSF. Commencing with this project as soon as possible will help maintain the project schedule of June to November 2018 and could even accelerate building occupancy. Subject to award, the contractor can immediately order equipment and materials for fabrication in advance of other key project milestones (including construction of a shed structure and the relocation of existing building contents to that shed). Construction can then proceed at a faster pace by avoiding the risks of late or long delivery times. Faster construction in the early parts of the work will also facilitate early enclosure of the building, reducing any risks associated with inclement weather in the fall. Financial Implications: 1. Tender Amount Tender No. T-14-2018 HST (13%) Total Gross Project Cost $1,374,336.62 178,663.76 $1,553,000.38 62 Report CS 09-18 Subject: Tender for Conservation Barn Reconstruction at the Pickering Museum Village May 14, 2018 Page 3 .2. Estimated Project Costing Summary Tender No. T-14-2018 Fire Protection System Contingency Total Cost HST (13%) Total Gross Project Costs HST Rebate (11.24%) Total Net Project Costs $1,374,337.00 125,000.00 150,000.00 $1,649,337.00 214,414.00 $1,863,751.00 (185,385.001 $1,678,366.00 3. Approved Source of Funds 2018 Capital Budget — Museum Account Code 5744.1808.6500 Source of Funds Budget Debt — 20 Years $850,000.00 CCSF 450,000.00 Rate Stabilization Reserve 0.00 Total Funds $1,300,000.00 Required $850,000.00 450,000.00 378,366.00 $1,678,366.00 Project Cost under (over) approved funds by ($378,366.00) The additional cost will be funded by a transfer from the Rate Stabilization Reserve. By adopting this strategy, the City will be in an enhanced financial position to reach the 2019 budget levy target of 2.25% as established by Council. Investigations during the design process confirmed poor soil conditions beneath the existing building and rot in several of the existing structural members intended to be re -used. Allowances have been included in the tender price for the reinforcement and replacement of affected structures, but could not be accounted for at the time of submission of the construction budget. A separate allowance has been included for the provision of a fire suppression system, including sprinkler distribution, water storage tanks, pumps, backup power system and related ancillary works. The system is not required by the Ontario Building Code, and was therefore not included in the original construction budget, but it is strongly recommended that it be included in the scope of work. Many artefacts to be stored in this building are unique and irreplaceable parts of the City's heritage, and valuable public assets in need of added protection. The absence of municipal water service and hydrants in the vicinity of the museum site increases the cost to provide this protection. In accordance with Section 11.04 of the City's Financial Control Policy, over expenditure exceeding 10% of the approved capital expenditures shall require the approval of the Treasurer, the Chief Administrative Officer, and Council. Therefore, Council approval is being sought at this 63 Report CS 09-18 May 14, 2018 Subject: Tender for Conservation Barn Reconstruction at the Pickering Museum Village Page 4 time for the additional funds required. The Treasurer has concurred that the over expenditures will be funded by a transfer from the Rate Stabilization Reserve. Contingency funds of approximately 10% of the construction cost has been included to address any additional soils or structural costs and to address unforeseen costs common with renovation projects on older buildings. If the contingency is not required, the funds will be returned to the Rate Stabilization Reserve. Discussion: The existing Steam Barn at Pickering Museum Village was constructed in the late 1970s, shortly after the Museum relocated to its current site from its previous location in Brougham. Additions were added for workshop spaces on the south side of the main structure in 2007 and 2008. The original building is approximately 100 feet long by 60 feet wide and of wood post and timber column construction with prefinished sheet metal cladding. Wood trusses support a sheet metal roof. The floor is a concrete slab on grade. The interior is uninsulated and unheated. Minimal lighting is provided by translucent fiberglass panels on the north face and high bay industrial fixtures. The building is currently. monitored by a security alarm, but has no water supply or septic system. The building currently houses most of the museum's collection of heritage vehicles and agricultural equipment, including tractors, steam -powered engines and other machinery. Indoor storage protects these artefacts from direct exposure to the elements, but they remain vulnerable to large fluctuations in temperature and humidity, pests, and other factors that negatively impact efforts to conserve them. Limited available storage space, compared to the size of the existing collection and other materials currently stored across the Museum, has been a persistent and growing issue. Museum staff have been working diligently to update their collection inventory and deaccession redundant items, or those without provenance to the City's history. Reconstruction of the Conservation Barn will upgrade the existing facility while retaining as much of the existing structure as possible, including both existing workshop additions. Construction will commence in July 2018 and is scheduled for completion by November 2018. The following tasks and requirements have been included in the scope of work: • Repurposing existing wall and roof cladding to serve as an interior liner panels. Insulation and new metal cladding will be added to the building exterior to meet energy conservation requirements; • Structural reinforcement of the overall building to meet current codes and sufficient for the future installation of solar panels on the roof's expansive southern exposure; • Provision of a single office, large artefact conservation workspace and barrier -free washroom; 64 Report CS 09-18 May 14, 2018 Subject: Tender for Conservation Barn Reconstruction at the Pickering Museum Village Page 5 • Relocation of the main entrance to the east face of the building to eliminate ice and snow fall hazard over the existing entrance on the south side; • Provision of permanent potable water and septic systems; • Provision of a HVAC system capable of maintaining museum -grade class B (tempered) air quality; • Provision of a dedicated fume hood for artefact conservation; • Upgrades to existing electrical service; • Upgrades to existing lighting systems to the City's current LED standard; • Upgrades to. existing life safety systems, including fire suppression; • Added protection to the artefact collection against pests and vermin; • Replacement of the existing racking storage system; and • Enhanced security systems, including the provision of cameras. On February 8, 2018, Request for Prequalification RFPQ-5-2018 was publically released for the Prequalification of General Contractors for the Conservation Barn Reconstruction at the Pickering Museum Village. A total of twelve proposals were received by the deadline of Thursday, March 1, 2018. Based on the results of the evaluation rated criteria, five General Contractors were successfully prequalified by the City to submit bids for consideration. Tender No. T-14-2018 was released to the prequalified General Contractors and was also made available for information to the public. on the City's website on March 23, 2018. A mandatory site visit was held on April 4, 2018. The tender closed on May 1, 2018. Four companies submitted bids forthis project. The low bidder, J.J. McGuire General Contractors Inc., has submitted a signed copy of the City's Health & Safety Regulation form. The Certificate of Insurance is deemed acceptable to the Manager, Budgets & Internal Audit. Staff reviewed the previous work experience of J.J. McGuire General Contractors Inc. as part of the pre -qualification process. The references provided were deemed acceptable. Upon careful examination of all bids and relevant documents received, the Community Services Department recommends the acceptance of Tender No. T-14-2018 submitted by J.J. McGuire General Contractors Inc. in the amount of $1,553,000.38 (HST included) and that the total net project cost of $1,678,366.00 be approved. Attachments: 1. Supply & Services Memorandum dated May 1, 2018 2. Design Concept Rendering 3. Being a by-law to authorize the Conservation Barn Reconstruction at the Pickering Museum Village project and the issuance of debentures in the amount of $850.000.00 65 Report CS 09-18 May 14, 2018 Subject: Tender for Conservation Barn Reconstruction at the Page 6 Pickering Museum Village Prepared By: Vincelouffe, SAA, RAIC Approved/Endorsed By: Marisa Carpino, MA Manager, Facilities Capital Projects Director, Community Services Brian DG field Division ead, Operations Ray R.'brigues Manager, Supply & Services MC:vp Stan Karwowski, CPA, CMA, MBA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer 66 ATTACHMENT # TO REPORT # C,. 1irJ c44 DICKERING Memo To: Marisa Carpino May 1, 2018 Director, Community Services From: Ray Rodrigues Manager, Supply & Services Copy: Administrative Assistant, Community Services Subject: Tender No. T-14-2018 Tender for Conservation Barn Reconstruction at the Pickering Museum Village Closing: Wednesday, May 1, 2018 — 2:OOpm File: F-5400-001 Tender No. T-14-2018 was advertised on the City's website on March 23, 2018. A mandatory site visit was held on April 4, 2018 at 10:00 am. Four (4) companies have submitted a bid for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Three (3) bids have been retained for review at this time and are attached. Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check J.J. McGuire General Contractors Inc. $1,553,000.38 $1,553,000.38 Stracor inc. $1,570,370.00 $1,570,370.04 Harbridge & Cross Ltd. $1,598,950.00 $1,598,950.00 Ultimate Construction Inc. $1,664,716.00 $1,664,716.00 Pursuant to Information to Bidders Item 29 and Tendering Specifications Item 21, the following documentation will be requested of J.J. McGuire General Contractors Inc. for your review during 67 the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with collecting the following documentation: (a) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (b) Waste Management Plan. A budget of $1,300,000 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your report: 1. if Item (a) is acceptable to the Manager, Budgets & Internal Audit; 2. if the list of subcontractors is acceptable to Community Services; 3. if Item (b) is acceptable to Community Services; 4. any past work experience with low bidder J.J. McGuire General Contractors Inc. including work location; 5. without past work experience, if reference information is acceptable to Community Services; 6. the appropriate account number(s) to which this work is to be charged; 7. the budget amount(s) assigned thereto; 8. Treasurer's confirmation of funding; 9. related departmental approvals; and 10. related comments specific to the project. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. May 1,2018 Tender No. T-14-2018 68 Conservation Barn Reconstruction at the PMV Page 2 Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. RR/rr Attachments (3) May 1, 2018 Tender No. T-14-2018 Conservation Barn Reconstruction at the PMV Page 3 69 70 ATTACHMENT # TO REPORT # S+ - • R;.,• 'C}y,r di143;41E� rt•ifiI4 j, i ATTACHMENT #_3_,rx}REPORT # l The Corporation of the City of Pickering By-law No. Being a by-law to authorize the Conservation Barn Reconstruction at the Pickering Museum Village project in the City of Pickering and the issuance of debentures in the amount of $850.000.00 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower -tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, ' Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower -tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower -tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes to proceed with debenture financing for the Conservation Barn Reconstruction at the Pickering Museum Village project; and Whereas before authorizing the construction in respect of the Conservation Barn Reconstruction at the Pickering Museum Village project, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 09-18 on the date hereof and awarded Tender No. T-14-2018 for the Conservation Barn Reconstruction at the Pickering Museum Village project; 71 BY-LAW NO Page 2 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Conservation Barn Reconstruction at the Pickering Museum Village"; 2. That the estimated costs of the project in the amount of $1,678,366.00 be financed as follows: a) the sum of $850,000.00 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 20 years; b) The sum of $450,000.00 be funded from the Canada Cultural Spaces Fund through the Government of Canada; c) The sum of $378,366.00 be funded by a transfer from the Rate Stabilization Reserve; and 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2018 or such subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid. By-law passed this 14th day of May, 2018 72 David Ryan, Mayor Debbie Shields, City Clerk crud DICKERING Report to Council Report Number: CS 12-18 Date: May 14, 2018 From: Marisa Carpino Director, Community Services • Subject: Tender for O'Brien Refrigeration Plant Rebuild at the Pickering Recreation Complex - Tender No. T-18-2018 - File: A-1440 Recommendation: 1. That Tender No. T-18-2018 submitted by Black & McDonald Limited in the amount of $658,677.00 (HST included) be accepted; That the total gross project cost of $715,177.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $644,039.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $644,039.00 as follows: a.) the sum of $500,000.00, as provided for in the 2018 Rec. Complex - Arenas Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; b) The additional sum of $144,039.00 to be funded by a transfer from Federal Gas Tax Reserve Fund; c) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The O'Brien Arena addition at the Pickering Recreation Complex opened in 1993 and is now 25 years old. A dedicated refrigeration plant serves this arena and is approaching the end of its serviceable life. The existing refrigeration plant is to be removed and replaced with a new, upgraded plant designed to increase energy efficiency and address additional cooling loads associated with upward global temperature trends. The tender combines the replacement of the refrigeration plant with the existing rooftop condenser for improved cost efficiency. The bid price also includes a review of the existing roof structure. Work must commence immediately following award to be completed within the summer shutdown season and resume normal ice operations in September 2018. A provision has been included in the scope of work, requiring that the contractor provide a temporary refrigeration plant at the site, 73 Report CS 12-18 May 14, 2018 Subject: Tender for O'Brien Refrigeration Plant Rebuild at the Pickering Recreation Complex should the system not be operational by this deadline. All costs associated with this temporary plant are included in the bid price. This project was originally tendered as T-10-2018, which closed on March 7, 2018. A single bid was received with a price of $660,524.16 (excluding HST), exceeding available budget. Tender No. T-10-2018 was cancelled, the scope of work was reduced and re -issued promptly as Tender No. T-18-2018. Tender No. T-18-2018 was released and made available for information to the public on the City's website on April 9, 2018. An optional site visit was held on April 19, 2018. The tender closed on May 2, 2018. Three companies submitted bids for this project. The low bid submitted by Black & McDonald Limited in the amount of $658,677.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $715,177.00 (HST included) and the total net project cost is estimated at $644,039.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T-18-2018 HST (13%) Total Gross Project Cost $582,900.00 75,777.00 $658,677.00 2. Estimated Project Costing Summary Tender No. T-18-2018 Contingency Total Cost HST (13%) Total Gross Project Costs HST Rebate (11.24%) Total Net Project Costs $582,900.00 50,000.00 $632,900.00 82,277.00 $715,177.00 (71,138.00) $644,039.00 3. Approved Source of Funds 2018 Capital Budget — Rec. Complex — Arenas Account Code 5735.1801.6500 Source of Funds Budget Required Federal Gas Tax $500,000.00 $500,000.00 144,039.00 Federal Gas Tax Total Funds $500,000.00 $644,039.00 74 Report CS 12-18 Subject: Tender for O'Brien Refrigeration Plant Rebuild at the Pickering Recreation Complex May 14, 2018 Project Cost under (over) approved funds by ($144,039.00) The additional cost will be funded from Federal Gas Tax Reserve Fund therefore no property tax dollars will be required to fund the additional cost. Contingency funds of approximately 7.5% of the construction cost have been included to address unforeseen/concealed conditions or related deficiencies which may be encountered while completing the work. The refrigeration system must meet all regulatory requirements prior to operation. If the contingency is not required, the funds will be returned to source. Discussion: The existing O'Brien Arena refrigeration plant at the Pickering Recreation Complex was installed in 1993. It is now 25 years old and has reached the end of its serviceable life. Several components, including the shell and tube heat exchanger, have severe corrosion and cannot be returned to service for another ice season. The existing rooftop condenser connected to this system is of the same vintage. and is also at end of life. Although it was budgeted for replacement in the 2017 capital budget (5735.1701.6500), both projects were combined in the 2018 tender in order to realize cost savings. As a result of this project, redundant equipment will be removed and replaced with new equipment strategically located to reclaim much needed storage space. The refrigeration plant must be operational by August 31, 2018 in order to produce ice in time for the 2018-2019 ice season. The contractor will be required to provide a ternporary'refrigeration plant, should the deadline not be met, to maintain operations until the work is completed. Provision of the required connections for a temporary plant is included in the scope of work, and will build in redundancy should one be required at any future date. This project was originally tendered as Tender No. T-10-2018, which closed on March 7, 2018. A single bid was received with a price of $660,524.16 (excluding HST), exceeding available budget. Tender No. T-10-2018 was cancelled. The scope of work reduced and re -issued promptly as Tender No. T-18-2018. Tender No. T-18-2018 was released and made available for information to the public on the City's website on April 9, 2018. An optional site visit was held on April 19, 2018. The tender closed on May 2, 2018. Three companies submitted bids for this project. Award to the low bidder, Black & McDonald Limited, will be conditional upon receiving the City's Health & Safety form, Certificate of Insurance and Waste Management Plan and requisite approvals. Previous work experience of Black & McDonald Limited and deemed it to be acceptable. Upon careful examination of all bids and relevant documents received, the Community Services Department recommends the acceptance of Tender No.. T-18-2018 submitted by Black & McDonald Limited in the amount of $658,677.00 (HST included) and that the total net project cost of $644,039.00 be approved. 75 Report CS 12-18 Subject: Tender for O'Brien Refrigeration Plant Rebuild at the Pickering Recreation Complex May 14, 2018 Attachments: 1. Supply & Services Memorandum dated May 2, 2018 Prepared By: Vince Plo ffe, OAA, RAIC Manager, Facilities Capital Projects Brian Duffield Division Head, Operations Ray Rodrigues Manager, Supply & Services MC:vp Approved/Endorsed By: Marisa Carpino, MA Director, Community Services Stan Karwowski, CPA, ' A, MBA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer 7, 2018 76 cdo4 DICKERING ATTACHMENT #, 1 TO REPORT # C? / - 16 Memo To: Marisa Carpino May 2, 2018 Director, Community Services From: Justin MacDonald Buyer, Supply & Services Copy: Administrative Assistant, Community Services Subject: Tender No. T-18-2018 Tender for O'Brien Arena Revised Refrigeration Plant Replacement Closing: Wednesday, May 2, 2018 — 2:OOpm File: F-5400-001 Tender No. T-18-2018 was advertised on the City's website on April 9, 2018. Three companies have submitted a bid for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Black & McDonald $ 658,677.00 $ 658,677.00 Berg Chilling Systems $ 659,318.41 $ 659,318.41 Cimco Refrigeration $ 734,048.00 $734,048.00 Pursuant to Information to Bidders Item 27 and Tendering Specifications Item 20, the following documentation will be requested of Black & McDonald for your review during the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with collecting the following documentation: (a) A copy of the City's Health and Safety Policy form currently dated and signed; 77 (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (c) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (d) Waste Management Plan. A budget of $500,000 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your memo: 1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or designate, if required; 2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable to Community Services; 4. if Item (d) is acceptable to Community Services; 5. any past work experience with low bidder Community Services including work location; 6. without past work experience, if reference information is acceptable to Community Services; 7. the appropriate account number(s) to which this work is to be charged;. 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. May 2, 2018 Tender No. T-18-2018 78 O'Brien Arena Revised Refrigeration Plant Replacement Page 2 Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. JM Attachments May 2, 2018 Tender No. T-18-2018 O'Brien Arena Revised Refrigeration Plant Replacement Page 3 79 64 �F PJCKER1 NG Report to Council Report Number: LEG 05-18 Date: May 14, 2018 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Road Closure - Kellino Street - Stop -up and Close Kellino Street, Pickering as Public Highway for the Purpose of Sale to Adjoining Landowner - File: L-4610-010-18 Recommendation: 1. That Council authorize staff to initiate the process of stopping -up and closing Kellino Street as a public highway; 2. That Council declare Kellino Street surplus to the needs of the City of Pickering and authorize its conveyance to the adjoining landowner for a sale price consistent with fair market value as determined by a certified property appraisal, subject to all required easements for utilities and otherwise; That Council authorize the Mayor and City Clerk to execute all documentation necessary to effect the above; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Kellino Street is shown on Attachment No. 1. It is no longer required for use as a public highway or for any other municipal purpose. The adjoining landowner, Pickering Developments (401) Inc., has expressed an interest in purchasing Kellino Street. Staff therefore recommend that Kellino Street be stopped up, closed and transferred to the adjoining landowner at a price to be determined by a certified property appraisal. Financial Implications: The sale of Kellino Street will generate revenue for the City, and will modestly reduce ongoing road maintenance and repair costs. 80 LEG 05-18 May 14, 2018 Subject: Stop -up and Close Kellino Street Page 2 Discussion: The adjoining landowner, Pickering Developments (401) Inc., has expressed interest in purchasing Kellino Street. The Director, Corporate Services & City Solicitor circulated information regarding Kellino Street to all City Departments. In response, the City's Directors have confirmed that Kellino Street is no longer required as a public highway, and that there is no municipal purpose served by continuing to own and maintain the street. The closure and sale of Kellino Street will generate revenue for the City and will modestly reduce ongoing expenditures for road maintenance, snow removal and repair. The sale of the street to the adjoining landowner will facilitate development of the adjoining lands consistent with the City's Official Plan policies. and Zoning By-laws. Upon the proposed sale of Kellino Street, it would form a part of the adjoining development lands (current municipal address 1802 and 1902 Bayly Street and 2028 Kellino Street). Consistent with the City's Acquisition and Disposal of Land Policy ADM130, it is proposed that Kellino Street be sold to the adjoining landowner at a price equivalent to fair market value, as determined by a certified property appraisal. Attachments: 1. Map of Kellino Street and adjoining lands Pre d/Approved By: Paul Direct igi`ani r, Cor PB:db/ks rate Services & City Solicitor Recommended for the consideration of Pickering City Council 11/ / // Tony Prevedel, P.Eng. Chief Administrative Officer g Zola CORP0227-07/01 revised 81 ATTACHMENT# .1 TO REPORT# LSE- 62 U ION MEM ISM 1111111111111 MEMO MINN Town of Ajax H9h,ay q°' Subject Lands .W.W.,11.•A;c4 • • e 4' OD. 7..• ra.r. �_•.�.•.�. Kellino Street Pickering Developments Street Pickering Developments a Scree num Town of Ajax r- C4 Location Map File: Kellino Street - Stop -Up & Close . o/ PICKERI NG City Development Department 2 Property Description: Kellino Street, Pickering Date: May. 08, 2018 U The Corporation of the City of Prckenng Produced (n pan) under lkense from .Queen Pnnter, 4dalto htins try of Natural Reset... All rights reserved .;0 Her Majesty the Queen In Right of Canada, Department or Nahral Resorsces. Ad der. reamed.; 9 Teranet Enterprises Inc. and its suppliers all rights reserved.;0 Murdepal Property Assessmerl Corporation and its suppers all rights reserved.; SCALE. I.10,000 THIS I5 NOTA PIAN OF SURVEY. '4 DICKERING Report to Council Report Number: CAO 04-18 Date: May 14, 2018 From: Tony Prevedel Chief Administrative Officer Subject: Municipal Services Design for the Pickering Innovation Corridor - Seaton Community - File: A-1440 Recommendation: 1. That Council approve the hiring of Sabourin, Kimble & Associates Ltd. to provide project management services and undertake the necessary studies and design work associated with the provision of municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor, in accordance with Purchasing Policy 10.03 (c) as the assignment is above $50,000; That an upset limit of $600,000 plus HST be provided to finalize an agreement with Sabourin, Kimble & Associates Ltd. in order to meet Kubota Canada Ltd.'s required schedule; 3. That the total gross project cost of $600,000 plus HST be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost from capital account 5203.1802.6265; 5. That City staff be authorized to commence negotiations in order to finalize an agreement with Sabourin, Kimble & Associates Ltd. in a form satisfactory to the Chief Administrative Officer; That staff be authorized to enter into an agreement with Kubota Canada Ltd. and other benefitting end users to recover the above noted project costs; and 7. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The City has recently purchased approximately 28 acres of land within the Pickering Innovation Corridor and is in the process of acquiring an additional 22 acres. The City will be selling this land to Kubota Canada Ltd. The subject lands will require servicing to be extended from the terminus point of the municipal services (sanitary sewer and water) that will be provided by the Seaton Landowners Group, to the site. In order to meet Kubota Canada Ltd.'s schedule, staff need to initiate this work immediately and begin the necessary studies and design to bring the services to the subject lands. 83 CAO 04-18 May 14, 2018 Subject: Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 2 Sabourin, Kimble &Associates Ltd. has extensive experience and in-depth knowledge with the complexity of servicing, required studies and approvals in the Seaton Community. It is a diversified company that can provide the project management and design services for this assignment, in a timely manner, due to its familiarity with provincial and regulatory requirements of the Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, Toronto & Region Conservation Authority, and Infrastructure Ontario that are applicable to this assignment. It is imperative that the City proceed with this assignment, as the environmental field work is seasonal and needs to commence immediately. In accordance with Purchasing Policy 10.03 (c) where the professional service assignment is expected to be above $50,000.00 and the initiating Director intends to acquire the services without going through a competitive process, Council approval is required to engage a firm for a professional services assignment. Financial Implications: In early April 2018, the City purchased 28 acres from Infrastructure Ontario (the Province) for the amount of $3,327,419. The purchase and sale agreement includes a clause whereby the City would now become a full member of the Seaton Landowner Group and would have to fund its share of development costs based on its ownership percentage. The City as a Seaton landowner has received its first cash call in the amount of $36,576 and there may be additional cash calls. When the City sells its land to Kubota Canada Ltd., all of these land associated costs plus legal fees will be added to the purchase price of the land. Recommendation 2 is seeking Council approval to hire a consulting firm to assist the City in designing the water and sanitary services from the border of the Pickering Innovation Corridor lands to the Kubota Canada Ltd. site at an estimated cost of $600,000 plus HST. This is phase 1 of the project's cost. Phase 2 expenditures will be based on construction costs related to bringing water and 'sanitary services from the Pickering Innovation Corridor border to Kubota Canada Ltd. with a preliminary estimated cost of approximately $4.0 million plus HST. After the project has been designed and tendered, staff will be bringing a report to Council for the awarding of the construction costs. The 2018 capital budget for the Pickering Innovation Corridor land cost is $6.0 million and the capital project description includes "development servicing costs" (Capital Budget Book binder, page 132) and therefore this project falls within the Council approved project's scope. The development servicing costs will be recovered from future landowners who are benefiting from these services. Kubota Canada Ltd. will reimburse the City for its share of these services plus an administrative fee that will also be charged to reflect the City's "cost of money" and staff time. The Kubota Canada Ltd. project represents a large up front financial investment for the City. However, when measuring and/or evaluating the project risks, Council should also take into consideration the direct and indirect economic benefits. A very preliminary estimate of the City's share of the property taxes is approximately $300,000 per year (the final design of the buildings will determine the project's assessment value). The Region of Durham will benefit from this project by receiving an estimated $550,000 in property taxes with, limited staff effort or financial risk. This 84 CAO 04-18 May 14, 2018 Subject: Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 3 project and corresponding employment will be a catalyst for the development of the rest of the corridor lands that in -turn will lead to additional non-residential property tax revenues. Discussion: In April of 2018, the City announced 4 major development projects for the Pickering. Innovation Corridor: Kubota Canada Ltd., the Behar Group, Red Crest and Best Homes Canada. All 4 developments will be situated on the north side of Highway 407, between Sideline 26 (future Whites Road) and Sideline 22 (future Peter Matthews Boulevard). Kubota Canada Ltd. plans to construct a 500,000 square foot industrial building, along with 65,000 square feet of office space for its Canadian Headquarters. Its project team has met with City officials and has outlined a very aggressive timeline to construct and relocate its operations to Pickering. City staff have also met with the three other investors to understand their development plans and to coordinate the appropriate project timelines. In order to accommodate the project timelines for Kubota Canada Ltd. and the other users on the north side of Highway 407, the City plans to initiate the appropriate environmental work required by the City, Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, Toronto & Region Conservation Authority, and Infrastructure Ontario, as well as, the design and construction work required to bring the water and sanitary services to the individual lot lines for each user. The Employment Lands within the Seaton Community, known as the Pickering Innovation Corridor, have been identified as a priority for servicing in the Seaton Phase 1 Regional Infrastructure Front Ending Agreement. Construction contracts to provide these services have been tendered and executed and trunk services (water and sanitary sewer) construction has commenced with anticipated completion by the end of 2018. Services to the Employment Lands will be located on the northeast quadrant of the Whites Road/Highway 407 interchange. From that location, local sanitary sewer and water services will need to be designed and constructed eastward toward Sideline 24 in order to provide services to the Kubota site and other lands within the Pickering Innovation. Corridor. Sabourin, Kimble & Associates Ltd. has extensive experience and in-depth knowledge with the complexity of servicing, required studies and approvals in the Seaton Community. It is a diversified company that can provide the project management and design services for this assignment, in a timely manner, due to its familiarity with provincial and regulatory requirements of the Region of Durham, Ministry of Transportation, Ministry of Natural Resources & Forestry, Toronto & Region Conservation Authority, and Infrastructure Ontario that are applicable to this assignment. It is imperative that the City proceed with this assignment, as the environmental field work is seasonal and needs to commence immediately. Staff are working with Sabourin, Kimble & Associates Ltd. to receive a detailed proposal outlining the full scope of work (environmental, geotechnical, transportation, archeological, municipal servicing) and the associated fee. As time is of the essence, staff are recommending that an upset limit of $600,000 plus HST be approved by Council for this assignment. 85 CAO 04-18 May 14, 2018 Subject: Municipal Services Design for the Pickering Innovation Corridor Seaton Community Page 4 Prepared By / Fiaz Jadoon Manager, Economic Development & Strategic Projects Richard Holborn, P.Eng. Dir-ctor, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer TP:jh Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer 86 CGg o,f DICKERING May 14, 2018 Notice of Motion a) Therapy/Support/Service Dogs Moved by Councillor Brenner Seconded by Councillor Cumming Whereas: The City of Pickering is committed to a city that is inclusive and barrier free; Whereas: In Ontario there is legislation and laws to ensure the rights of persons with disabilities are protected, such as the Blind Persons Act, the Human Rights Code, - Integrated Accessibility Standards under the Accessibility for Ontario Disabilities Act and the Food Premises Act; Whereas: Despite these protections, each and every day, persons with a range of visible and/or invisible disabilities who enlist the support of dogs, as an accommodation to assist in achieving inclusiveness, continue to face challenges/restrictions/barriers as a result of a lack of awareness of the laws and/or what is considered a support/service dog; Whereas: The Human Rights Code, with the exception of "guide dogs", does not define the term service animal/dog, but relies on the definition of what is considered a disability, which includes both physical and psychological reliance; Whereas: This lack of any definition and/or required training, contributes to the day- to-day challenges to users, that are caused by refusal to provide access and/or the need to disclose to establishments, that question an individual's reliance on the service/support dog; Whereas: The Accessibility Advisory Committee of Pickering seeks the support of Council and City staff to embark on an engagement of consultation and creative problem solving via an Innovation Lab to look at best practices and various options that may be considered as a way of removing the barriers including, but not limited to implementing a "recognizable license tag for all therapy/support/service dogs; Now Therefore be it resolved that City staff (Animal Services and By-law) form a working group under the leadership of the Accessibility Advisory Committee, which will include various partners from organizations involved, providing support/therapy and/or service dogs, including but not limited to representation from the management of the Pickering Town Centre and the Ajax -Pickering Board of Trade to be part of an Innovation Lab to report back to Council no later than March 2019 on its recommendations. 87 CGa DICKERING May 14, 2018 By-laws 7616/18 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2018 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. [Refer to Executive Agenda pages 108 to 110A) 7617/18 Being a by-law to confirm the authorization of the issuance of refinancing debentures in the amount of $263,000 for the Don Beer Arena — Ice Rink 2 Renovations project in the City of Pickering. [Refer to Executive Agenda pages 120-121] 7618/18 Being a by-law to confirm the authorization of the issuance of refinancing debentures in the amount of $833,000 for the Pickering Recreation Complex Doubles Squash Court and Aerobics Studio project in the City of Pickering. [Refer to Executive Agenda pages 122 — 123] 7619/19 Being a by-law to confirm the authorization of the issuance of refinancing debentures in the amount of $367,000 for the Sheppard Ave, Reinforced Soil System project in the City of Pickering. [Refer to Executive. Agenda pages 124 — 125] 7620/18 Being a by-law to adopt a Community Emergency Management Program (CEMP) and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act, and protect the health, safety and welfare of the inhabitants of the City of Pickering. [Refer to Executive Agenda pages 129 — 133] 7621/18 Being a by-law to stop -up and close certain road allowances within Pickering as public highway and deem them surplus to the needs of the Corporation. . [Refer to Executive Agenda page 86] 7622/18 Being a by-law to authorize the Conservation Barn Reconstruction at the Pickering Museum Village project in the City of Pickering and the issuance of debentures in the amount of $850,000.00. [Refer to New and Unfinished Business pages 71 — 72] 88 7623/18 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 6640/06, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734 (A 14/16) (By-law attached) 7624/18 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Part Block M, Plan 418, and Block 25, Plan 40M-1366 (A 13/16), City of Pickering [Refer to Planning & Development agenda pages 70-76] 89 DICKERING Memo To: Debbie Shields City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 14/16 R. & S. Cross Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734 (4993 Brock Road) May 9, 2018 Amending By-law 7623/18 Statutory Public Meeting Date May 8, 2017 Planning & Development Committee Date May 7, 2018 Purpose and Effect of By-law To permit a duplex dwelling on the subject lands Council Meeting Date May 14, 2018 Note Following the Planning & Development Committee meeting on May 7, 2018, staff determined that two sections of Zoning By-law 3037, as amended, (Sections 5.19.2 Supplementary Parking Regulation and Section 5.20 Special Setbacks with Respect to Certain Streets), which apply to the subject property, would prevent the proposed development. The attached amending by-law has been revised to exempt the subject lands from Sections 5.19.2 and 5.20. 4e4„,_ CM:Id J:\Documents\Development\D-3366\2616W 14-16\4Memos\Ely-law Chart Memo to Clerks.docx Attachments By-law Text By-law Schedule 90 The. Corporation of the City of Pickering By-law No. 7623/18 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 6640/06, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734 (A 14/16) Whereas the Council of The Corporation of the City of Pickering received an application to rezone the subject lands in Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734, in the City of Pickering to permit a residential building consisting of two separate dwelling units; And whereas an amendment to Zoning By-law 3037, as amended, is deemed necessary to permit such uses. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule I Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. Area Restricted The provisions of this By-law shall apply to those lands in Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734, in the City of Pickering, designated "ORM-C2-2" on Schedule I attached hereto. 3. Text Amendments 1. Section 9.3.3, Special Conditions is hereby amended by adding the following new subsection following subsection 9.3.3.1 as follows: 9.3.3.2 — ORM-C2-2 a) In addition to the uses permitted within subsection 9.3.1, the following use shall be permitted on lands zoned "ORM-C2-2": i) Dwelling, Duplex b) Despite Section 2.33, the following definition shall apply to the lands zoned "ORM-C2-2": "Dwelling, Duplex" shall mean the whole of a two-storey building divided vertically into two separate dwelling units, each of which has an independent entrance. 91 By-law No. 7623/18 Page 2 c) Despite Section 9.3.1 (i), an accessory dwelling unit shall not be permitted on lands zoned "ORM-C2-2". d) Despite Section 9.3.2 (iv) Maximum Height, the maximum building height permitted on lands zoned "ORM-C2-2" shall be 9.0 metres. e) Section 15.19.2 Supplementary Parking Regulation, shall not apply to lands zoned "ORM-C2-2" when such lands are occupied by a dwelling, duplex. f) Section 5.20 Yard Requirements with Respect to Certain Streets, shall not apply to lands zoned "ORM-C2-2". 4. By-law 3037 By-law 3037, as amended by By-law 6640/06, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3037, as amended. 5. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 14th day of May, 2018. David Ryan, Mayor. Debbie Shields, City Clerk 92 93 Central Street 26.7 m E ORM-C2-2 (Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734) 26.9 m Schedule I to By -Law 7623/18 Passed This 14th Day of May, 2018 • Mayor Clerk