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HomeMy WebLinkAboutApril 10, 2018GGG, o{ DICKERING Council Agenda Tuesday, April 10, 2018 Council Chambers 7:00 pm Anything highlighted denotes an attachment or Zink. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Horne keys simultaneously, or use the "bookmark" icon to the Ieft of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts a©pickering.ca c4,/ DICKERING Council Meeting Agenda Tuesday, April 10, 2018 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, March 12, 2018 1 Executive Committee Meeting Minutes, April 3, 2018 15 Planning & Development Meeting Minutes, April 3, 2018 20 IV) Presentations V) Delegations VI) Correspondence Corr. 67-18 VII) Committee Reports Report 2018-04 of the Executive Committee Report 2018-03 of the Planning & Development Committee 24 25 30 VIII) Reports — New and Unfinished Business 34 IX) Motions and Notice of Motions 48 X) By-laws 49 XI) Confidential Council — Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts©pickeri ng .ca cty DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni J. Hagg R. Holborn B. Duffield C. Rose D. Shields J. Halsall L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Fire Chief - Director, Engineering Services - Divison Head, Operations - Chief Planner - City Clerk - Manager, Budgets & Internal Audit - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption of Minutes Resolution #409/18 Moved by Councillor Brenner Seconded by Councillor McLean In Camera Council Minutes, February 26, 2018 Council Meeting Minutes, February 26, 2018 1 C4 DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Executive Committee Minutes, March 5, 2018 Planning & Development Committee Minutes, March 5, 2018 Carried (IV) Delegations 1. Steve Gregoris Deputy Site Vice President Ontario Power Generation Steve Gregoris, Deputy Site Vice President, OPG, appeared before Council to provide an overview of the Spring 2018 operation at the Pickering site. Through the aid of a Power Point presentation, he noted that OPG generates 50% of Ontario's electricity at 40% less cost. He outlined the long term energy plan, noting the value of the continued operation of Pickering to 2024, stating their current performance is the best in the station's history and their safety record is the highest over the last 2 — 3 years. Mr. Gregoris stated. the importance of innovation with the efficiency and engagement through their leadership team. He also noted their high standards in maintenance with their equipment operating better than ever. Resolution # 410/18 Moved by Councillor McLean Seconded by Councillor Pickles That the rules of procedure be suspended in order to allow the delegation additional time. Carried Mr. Gregoris noted they have applied for re -licensing, with the intent to go for a 10 year licence to extend operations to 2024, with six years being operational, followed by a four year shut down period. He stated that the Darlington refurbishment for Unit 2 is halfway complete, being on time and on budget, noting that 20% of the power is supplied through Darlington. Discussion period ensued with Mr. Gregoris responding to questions raised regarding promotion and attendance at public meetings and open houses, any negative impacts with respect to Lake Ontario water levels, comparables to Fukushima, as well as the refurbishment of units. Concerns were noted for a lack of clarity in the community with respect to the regulatory process. Members also questioned the financial costs and any rate increases with respect to cost recovery. for the refurbishment. 2 2 co�f DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers 2. Jennifer O'Connell MP Pickering -Uxbridge Jennifer O'Connell, MP, Pickering -Uxbridge appeared before Council to provide an update with respect to the 2018 Federal budget. She noted an increase in new jobs as well as a reduction in unemployment rates, with it being the lowest in four decades. She noted a focus on women's participation in the workforce, with gender based analysis being done for the creation of policies to deal with such issues as harassment and violence against women, noting the cost effects to the economy as a result of a loss of productivity. Ms. O'Connell also noted increases to the Canada Child Benefits, with significant funds for child care, as well as the introduction of Canada Workers Benefit, with an increase to the maximum benefits, as well as an increase in the disability supplement. She noted the introduction of new legislation which would allow changes in the way the CRA will be implementing benefits, by automatically calculating them. She noted approximately 300,000 low income workers will benefit as a result. She also stated changes in the El parental sharing benefits, with an increase of 5 weeks for leave when both partners share in the care. A question and answer period ensued with Ms. O'Connell responding to inquiries regarding • Breakdown of child care benefits • Strategies to deal with violence against women • Infrastructure and timelines for applying for Federal funding • Nafta negotiations and the effect on our economy and jobs • Funding opportunities for Broadband • Timing for funding of Capital projects • Impacts regarding marijuana legislation and how the funds are being allocated • Strategies for funding opioids • Addressing the need for affordable housing 3. John Watson Re: Notice of Motion Community Safety Zones on Local Roads John Watson, 721 Victory Drive, Pickering, appeared before Council in support of the Notice of Motion regarding community safety zones, thanking Council for putting safety first. He noted a concern with the lack of enforcement, stating that speeding in school zones is increasing. He stated he had three schools in his area, all being 3 3 cr' DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers on the north side of Oaklahoma Drive, forcing students on the south side to cross this busy street. He also noted there is no means to stop traffic between Hillcrest and Marksbury on Oklahoma. He felt the use of photo radar in school zones would be beneficial for the safety of students. (V) Correspondence 1. Corr. 66-18 Scott Butler OGRA Policy and Research Ontario Good Roads Association 22-1525 Cornwall Road Oakville, ON L6J OB2 Resolution #411/18 Moved by Councillor McLean Seconded by Councillor Brenner That Corr. 66-18 received from Scott Butler, OGRA, seeking Council support of a draft resolution with respect to reforms to the Municipal Class Environmental Assessment process relating to municipal infrastructure projets, be endorsed. Carried Unanimously on a Recorded Vote (VI) Committee Reports a) Report EC 2018-03 of the Executive Committee 1. Director, Finance & Treasurer, Report FIN 05-18 Statement of the Treasurer Respecting 2017 Remuneration and Expenses Of Members of Council and Council Appointees to Boards, Agencies and Committees Council Decision It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2017 be received for information. Resolution #412/18 4 PICKERING C4 Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor Cumming That Report 2018-03 of the Executive Committee meeting held on March 5, 2018 be adopted. Carried b) Report 2018-02 of the Planning & Development Committee 2. Director, City Development & CBO, Report PLN 06-18 Zoning By-law Amendment Application A 09/17 City Initiated Amendment to Zoning By-law 2511: Maximum Building Height in the "R3" and "R4" Zones Council Decision That City initiated Zoning By-law Amendment Application A 09/17 to add maximum building height provisions for lands zoned "R3" and "R4" within Zoning By-law 2511, as set out in Appendix I to Report PLN 06-18, be endorsed; and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. 3. Director, City Development & CBO, Report PLN 05-18 Draft Plan of Subdivision Application SP -2017-03 Marshall Homes (Copperfield) Ltd. Part of Lots 23, 24, 25 and 26, Plan 350 Council Decision That Draft Plan of Subdivision Application SP -2017-03, submitted by Marshall Homes (Copperfield) Ltd. on lands being Part of Lots 23, 24, 25 and 26, Plan 350, to establish a residential plan of subdivision consisting of 7 lots for detached dwellings as shown on Attachment #3 to Report PLN 05-18 and the implementing conditions of approval as set out in Appendix I, be endorsed. 4. Director, City Development & CBO, Report PLN 07-18 Future Reconfiguration of Pickering Parkway 1331301 Ontario Inc. In Trust 1450 Pickering Parkway 5 5 c4 DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Council Decision .1. That City of Pickering Council supports a future reduction in the Pickering Parkway right-of-way width to a minimum of 22.0 metres to accommodate a maximum 7.0 metre widening of Highway 401 into the City's right-of-way, should the Ministry of Transportation widen Highway 401 in the future and that the City accepts responsibility for the future reconfiguration of Pickering Parkway and associated impacts; and 2. That the Site Plan Control Agreement for Site Plan Application S 07/17 contain provisions obligating the landowner to convey the required 2.0 metre road widening along the entire frontage of Pickering Parkway to the City, at no cost to the City, in the event that Highway 401 is widened; and 3. That a copy of this Report PLN 07-18 and Council's resolution on the matter be forwarded to appropriate staff at the Ministry of Transportation and 1331301 Ontario Inc. Resolution #413/18 Moved by Councillor Brenner Seconded by Councillor Cumming That Report 2018-02 of the Planning & Development Committee meeting held on March 5, 2018 be adopted, save and except Item No. 1. Carried 1 Director, City Development & CBO, Report PLN 04-18 Request to Establish a Stormwater Management Pond in the City of Pickering to accommodate Stormwater from Lands in the Town of Whitchurch-Stouffville Draft Plan of Subdivision 19T(W)-17.001 Zoning By-law Amendment ZBA17.001 11731 10TH Line Development Limited (Fieldgate Developments) Town of Whitchurch-Stouffville Discussion ensued with Members raising concerns with respect to financial compensation, and questioning what the Tots would be worth. Resolution # 414/18 6 6 c4,,/ DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law Amendment Application ZBA 17.001 submitted by Malone Given Parsons and Fieldgate Developments for lands in the southeast quadrant of the Town of Whitchurch-Stouffville to facilitate the development of 738 dwelling units, be received for information and comment; 2. That Pickering Council endorse in principle the proposal for Draft Plan of Subdivision 19T(W)-17.001 to establish a stormwater management pond within the geographic boundaries of the City of Pickering for a subdivision in the Town of Whitchurch-Stouffville, subject to an appropriate agreement between the Owner of the subdivision lands, the Town of Whitchurch- Stouffville, and the City of Pickering; 3. That the City of Pickering advise the Town of Whitchurch-Stouffville that it has no objection to the approval for Draft Plan of Subdivision 19T(W)-17.001, subject to the imposition of the following condition of draft approval: "That prior to registration of any part of the plan tributary to a stormwater facility in the City of Pickering, the Owner of lands subject to Draft Plan of Subdivision 19T(W)-17.001 and the Town of Whitchurch-Stouffville enter into an agreement with and to the satisfaction of the City of Pickering respecting various matters including: a) that the Owner and the Town of Whitchurch-Stouffville indemnify the City of Pickering with respect to any liability arising from any aspect of locating the stormwater management pond in Pickering; b) that the Town of Whitchurch-Stouffville assume the stormwater pond regardless of whether it owns the lands; and c) that the Owner provide appropriate financial compensation to the City of Pickering, including if required, any external legal fees;" 4. That the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and the Director, Finance & Treasurer be authorized to negotiate the agreement and bring it back for Council's approval; 5. That the Owner of Draft Plan of Subdivision 19T(W)-17.001 and Zoning By- law Amendment Application ZBA 17.001 and the Town of Whitchurch- Stouffville be advised that they are obliged to ensure that the installation of the stormwater management pond complies with all relevant planning and development approvals including the Federal equivalents of satisfactory completion of a Phase 1 Environmental Site Assessment and Phase 2 if 7 7 C4 Og PICKERING Council Meeting Minutes March 12, 2018 7:00.pm - Council Chambers required, and cultural and heritage resource inventories and impact assessments and mitigation if required; and That a copy of Report PLN 04-18 of the Director, City Development & CBO be forwarded to the Town of Whitchurch-Stouffville, 11731 10th Line Developments Limited, Transport Canada, and the Rouge National Urban Park. Carried (VII) Notice of Motion a) Community Safety Zones on Local Roads Discussion ensued with staff providing clarification with respect to Bill 65 and regulations associated with it. It was noted that staff take into consideration other options to increase safety. Members also noted possible complications with respect to red light cameras, and indicated support for photo radar on City owned streets only, in order to ensure proper enforcement and placement. Resolution #415/18 Moved by Councillor Brenner Seconded by Councillor McLean Whereas in January 2003, new provincial legislation enabled the City of Pickering to implement a policy to regulate the installation of community safety zone roads in specified locations with a goal to target aggressive driving and to improve safety; Whereas on May 30, 2017, Ontario passed Bill 65, Safer School Zones Act to help municipalities target unsafe drivers and protect children, seniors, other pedestrians and cyclists; Whereas the new Act will allow municipalities to implement and operate automated speed enforcement (ASE) technology to enforce speeding traffic offences in school and community safety zones on roads with a speed limit under 80 km/h using an opt -in approach enabling municipalities to enroll in a red light camera (RLC) program through a streamlined regulatory approval process; Whereas municipalities will be able to establish reduced default speed limits (RDSLs) in urban areas within municipal boundaries/neighbourhoods with speed limit signs posted at entry and exit points (i.e. perimeter signs); Now Therefore be it resolved that: 8 c4 DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers 1. City staff conduct a review of the community safety zones policy, specifically in regards to local roads fronting schools, including a work plan for the consideration and possible implementation of the options available in Bill 65. 2. And that staff report back no later than June Resolution # 416/18 Moved by Councillor Brenner Seconded by Councillor McLean Carried later in the meeting [Refer to following motion] That the main motion be amended for the final paragraph to read as follows: Now Therefore be it resolved. that: 1. City staff conduct a review of the community safety zones policy, specifically in regards to local roads fronting schools; 2. Provide an update on the status of Bill 65; and 3. That staff report back no later than June. The Main Motion as amended was then Carried Unanimously on a recorded vote. b) Taunton Road/Steeles Avenue Connection Discussion ensued with Members expressing concerns over the need to improve connections along Taunton Road/Steeles Avenue, with four lanes narrowing down to two lanes, creating safety concerns with this being a main arterial road. It was also noted this will only worsen with the future development of Seaton, creating the need for this to happen sooner. Resolution #417/18 Moved by Councillor Pickles Seconded by Councillor Butt 9 C4 602 DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Whereas Taunton Road in the Region of Durham is a 4 lane arterial road east of the York Durham Line (Regional Road # 30), and Steeles Avenue in the City of Toronto is a 4 lane arterial road west of the York Durham Line to Beare Road, and a 2 lane arterial road west of Beare Road to Tapscott Road (east of Markham Road); Whereas the Region of York has completed an Environmental Assessment (EA) to widen Steeles Avenue from Tapscott Road to Ninth Line (Donald Cousens Parkway) a distance of approximately 1.5 km, from 2 lanes to 6 lanes, and design work is being undertaken by the City of Toronto; Whereas the timing of construction of the widening of Steeles Avenue from Tapscott Road to Ninth Line (Donald Cousens Parkway) is not committed to, as there are further commitments required between the City of Toronto and the Region of York and outstanding issues to be resolved before construction can commence; Whereas an EA has not commenced to resolve the capacity and safety issues of the section of Steeles Avenue between Ninth Line (Donald Cousens Parkway) and Beare Road, a distance of approximately 4.3 km, and this bottleneck, which currently impacts traffic capacity and safety, will worsen as development in Seaton progresses; Whereas the Taunton Road/Steeles Avenue connection has been recognized as an important transportation corridor, including bus rapid transit, in the Durham Transportation Master Plan December 2017, the York Region Transportation Master Plan 2016, and the Metrolinx Regional Transportation Plan (Big Move 2008); and Whereas the City of Pickering recently commented on the Metrolinx Draft 2041 Regional Transportation Plan indicating "To facilitate priority bus service in the Taunton Road/Steeles Avenue corridor, Steeles Avenue will need to be improved west of Regional Road # 30. It is recommended that Metrolinx take a lead role in bringing together the various parties (Le. The City of Toronto, York Region, and Durham Region) to advance this project in a timely fashion." Now Therefore The Council of the City of Pickering request that The City of Toronto, The Region of York, and Metrolinx make the Class Environmental Assessment to increase capacity and safety on Steeles Avenue between Beare Road and Ninth Line (Donald Cousens Parkway) a priority in their capital planning programs; and that this resolution be forwarded to the City of Toronto, The Regional Municipality of York, Metrolinx, and the Regional Municipality of Durham. 10 10 Carried Unanimously Lrfn DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers c) Durham Region Transit Access to Brougham Metrolinx Carpool Lot Resolution #418/18 Moved by Councillor Pickles Seconded by Councillor Butt Whereas Durham Region Transit Route 603 is a new service that provides a link from the Pickering GO station to Uxbridge, along Brock Road; Whereas Route 603 currently does not service the Brougham (Hwy 407 at Brock Road) Metrolinx carpool lot. Durham Region Transit has installed transit stops on Brock Road at the carpool lot entrance; Whereas Durham Region Transit wishes to service the Brougham carpool lot to connect between its routes and that of GO Transit to the benefit of all transit customers; Whereas at this time, Durham Region Transit is unable to access the carpool lot as a property access agreement has not been reached. Discussions have started between Durham Region Transit and Metrolinx and Durham Region Transit is awaiting a reply from Metrolinx to move forward; Now therefore the City of Pickering supports Durham Region Transit access with no fees to the Brougham Metrolinx carpool lot and requests Metrolinx to reach a mutually acceptable agreement with Durham Region Transit to implement this; Now therefore this motion be copied to Metrolinx Board, Durham Region Transit Commission, Region of Durham, MPP Tracy MacCharles, and MPP Joe Dickson. Carried Unanimously on a Recorded Vote d) Amendment to Election Sign By-law Resolution #419/18 Moved by Councillor McLean Seconded by Councillor Brenner Whereas the City's Election Sign By-law 7591/17 was passed on December 11, 2017; Whereas the said By-law contains an exemption for legitimate business signs; 11 11 C4 DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Whereas the provisions of the By-law related to business signs require clarification, Now Therefore be it resolved that Election Sign By-law 7591/17 be amended as follows: a) The title of Section 7 is amended to "07 Vehicle Signs and Businesses"; and b) Section 7.03 is amended by inserting the words "or in any other location" after the word "vehicle" in the second line. Carried Pickering Museum Village Advisory Committee Discussion ensued with respect to all advisory committees being given the same consideration. Resolution #420/18 Moved by Councillor McLean Seconded by Councillor Cumming Whereas in 2013, a pilot project was introduced by the City Clerk in an effort to increase the effectiveness of the City of Pickering's Advisory Boards and Committees; Whereas the pilot project recommended to eliminate the Chair and Vice Chair positions and replace these positions with staff facilitators who would be more effective in guiding the members in fulfilling the Committee's mandate; Whereas the initial pilot project was for a two-year term starting in 2013 and ending in 2014 for four of the current advisory committees and then further adopted by Council as per the Boards and Advisory Committees Policy, ADM 040 for the 2014- 2018 term of Council for all other advisory boards and committees, including the. Pickering Museum Village Advisory Committee; Whereas the role of the staff facilitator would eliminate some of the work involved with preparing agendas and conducting meetings from members who are elected as Chairs and Vice Chairs, allowing more time to concentrate on the Committee's mandate, instead of agenda preparation and parliamentary procedures. The intent was that the staff facilitator would have daily contact with Members of Council and City staff to move committee mandates along quicker; .12 12 ctyf DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Whereas to assist with transparency and community relevance, City staff would work cooperatively with the Pickering Museum Village Advisory Committee; Whereas the members of the Pickering Museum Village Advisory Committee have expressed concerns with the staff facilitator structure currently in place inhibiting the mandate of the committee; Now Therefore the members of the Pickering Museum Village Advisory Committee are recommending that the Chair and Vice Chair roles be re -instated for the next term of Council starting in December 2018 and ending in November 2022, and that City staff continue to liaise with the Advisory Board in taking minutes and to coordinate agendas, correspondence, etc. and; Now Therefore on behalf of the members of the Pickering Museum Village Advisory Committee, Council direct the City Clerk to amend the Boards & Advisory Committees of Council Policy ADM 040 and the Pickering Museum Village Advisory Committee's Terms of Reference to allow volunteer community members to be elected as Chair and Vice Chair in order to provide greater autonomy for the committee members to fulfill their mandate. Yes No Councillor Brenner Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles (VIII) By-laws Carried on a Recorded Vote as Follows: Councillor Ashe Mayor Ryan 7610/18 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended to implement the Official Plan of the City of Pickering, Region of Durham (A 09/17) 7611/18 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors. Resolution #421/18 13 13 C4 .� DICKERING Council Meeting Minutes March 12, 2018 7:00 pm - Council Chambers Moved by Councillor Pickles Seconded by Councillor Butt That By-law Nos. 7610/18 through 7611/18 be approved. Carried (IX) Other Business 1. Councillor Cumming requested that staff hold a review with Councillors in order to advise on the electronic voting system. Councillor Brenner gave notice that he would be bringing forward a Notice of Motion at the April Council meeting with respect to MPAC. 3. Councillor Brenner gave notice that he would be bringing forward a Notice of Motion at the April Council meeting with respect to service dog licensing. (X) Confirmation. By-law By-law Number #7612/18 Councillor Brenner, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of March 12, 2018. (XI) Adjournment Moved by Councillor Cumming Seconded by Councillor McLean That the meeting be adjourned at 9:15 pm. Dated this 12th day of March, 2018. 14 14 Carried Carried David Ryan, Mayor Debbie Shields City Clerk C46,/ DICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski M. Gadzovski J. Yoshida C. Rose S. Booker G. McGregor D. Shields (1) 1. - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasuer - Division Head, Water Resources & Development Services - Deputy Fire Chief - Chief Planner - Manager, Capital Projects & Infrastructure Manager, Strategic Initiatives & Sustainability - City Clerk Disclosure of Interest No disclosures' of interest were noted. Matters for Consideration Director, Corporate Services & City Solicitor, Report CLK 01-18 2018 Municipal Election Compliance Audit Committee -Terms of Reference Recommendation 1 15 Cts o/ DICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Moved by Councillor Butt Seconded by Councillor Brenner 1. That the draft Terms of Reference for the 2018 Municipal Election Compliance Audit Committee (the "Terms of Reference") included as Attachment 1 to this Report be approved in accordance with the Municipal Elections Act; 2. That, in accordancewith the Terms of Reference, the City Clerk be delegated the authority to recruit and appoint a roster of individuals eligible to serve on the 2018 Municipal Election Compliance Audit Committee and to appoint three (3) members from the roster to serve as. the 2018 Municipal Election Compliance Audit Committee for the City of Pickering if and when an application for a compliance audit is received; and 3. That Council approve the remuneration of the 2018 Municipal Election Compliance Audit Committee members as outlined in the draft Terms of Reference. Carried (Acting) Director, Community Services, Report CS 22-18 Beach Volleyball Court Licence Agreement -Ontario Volleyball Association Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a 5 year term beginning May 1, 2018 and ending September 30, 2022, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 2 16 Carried rta 4 DICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 3. Director, Engineering Services, Report ENG 04-18 Asphalt Resurfacing on Various City Streets -Tender No. T-4-2018 Recommendation Moved by Councillor Cumming Seconded by Councillor Brenner That Tender No. T-4-2018 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,222,267.89 (HST included) be accepted; 2. That the total gross project cost of $1,591,837.00 (HST included), including the tendered amount, a contingency, other associated costs, and an amount of $180,000.00 (net of HST rebate) for the resurfacing of Brookshire Square in accordance with Recommendation 2(h) of Report FIN 03-18 regarding the 2018» Current and Capital Budget and the total net project cost of $1,433,499.00 (net of HST rebate) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost as approved in the 2018 Roads Projects Capital Budget in the amount of $1,433,499.00 by a transfer from the Federal Gas Tax Reserve Fund; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Corporate Services & City Solicitor, Report LEG 04-18 Avis Property Public Parking Lot -Lease Agreement Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 3 Carried 17 rLo �f PICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1 That the lease by the City of approximately 1A4 acres of land at 640 Liverpool Road for use as a public parking lot be approved; 2. That the Mayor and the City Clerk be authorized to execute the Lease Agreement included as Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That City staff be directed to perform clean-up and grading work on the site, at a cost of not more than $6,000, for the purpose of making the site suitable for use as a public parking lot; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried 5. Director, City Development & CBO, Report PLN 08-18 Driveway Widening Permeable Pavements Recommendation Moved by Councillor Brenner. Seconded by Councillor Butt 1. That Report PLN 08-18 regarding driveway widening be received; 2. That Council direct staff to proceed with the following actions: (a) prepare a brochure promoting the use of permeable pavement; (b) communicate the benefits of permeable pavement through the City's website, community page ad, eNewsletters, telephone on -hold messaging, media release, social media, and at sustainability events; (c) revise the City of Pickering Driveway Entrance Application to include driveway widening; (d) revise the 2018 User Fee Schedule to reflect the $100.00 permit fee to widen a driveway; (e) incorporate appropriate maximum driveway width provisions in the Comprehensive Zoning By-law Update Study; 4 18 cdy P1CKERJNG Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles (f) investigate opportunities to use permeable pavement for parking areas, sidewalks, multi -use paths and trails when constructing or upgrading City facilities subject to site specific conditions; and That the appropriate City of Pickering staff be authorized to take the necessary actions as indicated in this Report. (IV) Adjournment The meeting adjourned at 2:23 pm. 5 Carried 19 crJ PJCKERJ NG Planning & Development Committee Meeting Minutes Tuesday, April 3, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel P. Bigioni K. Bentley C. Rose D. Shields N. Surti D. Wylie R. Pym A. Emm R. Michaud - Chief Administrative Officer - Director, Corporate. Services & City Solicitor - Director, City Development and Chief Building Officer - Chief Planner - City Clerk - Manager, Development Review & Urban Design - Principal Planner, Development" Review - Principal Planner, Strategic Initiatives - Planner, Il - (Acting) Deputy Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor Ashe, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 20 C! DICKERING Planning & Development Committee. Meeting Minutes Tuesday, April 3, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe A.Emm, Planner II, appeared before the Committee and with the aid of a Power Point presentation provided an overview on the Zoning By-law Amendment A13-17 for Avonmore Ventures Inc., Part Lot 18, Concession 3. She outlined the location on the east side of Brock Road, north of William Jackson Drive and south of the Canadian Pacific Railway (CPR) Corridor within the Duffin Heights. The subject lands, comprising of 3 properties, have a combined area of approximately 2.3. hectares. The Official Plan designation is of mix use areas, mix corridor & open space — natural areas. The maximum permitted density is 30 units and up to 140 units per hectare. She noted that the proposal is for 178 stacked townhouse units with seven rows or multi -unit residential blocks. The vehicular access is from William Jackson. Drive with an emergency fire access route at the centre of the development that will exit through the future Village Green. The proposal includes a single level of underground parking for residents and visitors parking spaces to be provided above grade for a total of 345 parking spaces to support the development. She also indicated that a 1.0 metre wide crash wall barrier is proposed on the north side of the property line adjacent to the CPR Corridor. She further noted that the residential blocks will be 4 -storey in height with back-to-back 2 -storey units stacked on top of 2 -storey units. Rooftop patios are contemplated for the upper units, and walkway balconies for the ground units, except for the units front the Village Green. She indicated that public comments received to date are related to safety, traffic issues and bus routes, concerns with the loss of mature vegetation and wildlife habitat, grading and drainage, lack of park space, as well as additional concerns with the proposed height and building on top of a high pressure gas line. Melinda Holland, Planner with Biglieri Group, appeared before the Committee on behalf of the applicant in support of the application and working to address comments submitted to date. Sam Dana, 2475 Earl Gray Avenue, appeared before the Committee with his wife Sandy, and noted their concerns over the Toss of mature trees, vegetation and wildlife and the impact on privacy. They stated they have no objection to the development as long as their concerns are addressed to provide privacy and to preserve the natural environment. Discussion period ensued with Members enquiring about the 1.75 parking space allocation and the ongoing concerns from residents that there is insufficient parking in all the new and future developments and also noted concerns about noise, privacy, traffic and transit service. Members questioned if the developer has considered including a living wall as part of the crash wall to reduce noise attenuation and accommodate a visual sound barrier. 3 21 c4 PJCKE RiNG Planning & Development Committee Meeting Minutes Tuesday, April 3, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe Rick Cayford, 916 Cecylia Court, Pickering, appeared before the Committee to express his concerns as a longtime resident of the area. He noted that they do not want to see high rise condos in their backyard which would block the view of the lake. He stated that area should be kept as a tourist attraction and not become another over developed lakefront eliminating public parks and waterfront trails. David Frampton, 649 Annland Street, Pickering, appeared before the Committee to express concerns about the impact on wildlife and the obstruction of the view of the lake. He noted that there has been no improvement to the current underground infrastructure and questioned if such a development could be supported. He further mentioned that there is only really one road in and out of this area, which is already congested by traffic during summer months and questioned what if the area had to be evacuated due to an emergency at Ontario Nuclear Plant located nearby. Debra Longshaw, 1324 Poprad Avenue, Pickering, appeared before the Committee to enquire if any traffic studies have been conducted in the area as Liverpool Road is the only way and out. She supportsdevelopment along Bayly, however is concerned with the traffic congestion to exit from Liverpool, including Fire and Ambulance Services. Other concerns include the ability for current schools to take in additional students and that a sidewalk assessment needs to be completed. She also enquired if TRCA had provided comments on this development and noted that this will have a major impact on wildlife. Bob Anderson, 1295 Wharf Street, Pickering, appeared before the Committee and noted his concerns with parking in the area. He further noted that a development of this size and height would greatly impact privacy for the current residents. Cleveland Gervais, 1309 Wharf Street, Pickering, appeared before the Committee to enquire about a population density plan and whether the evacuation plan in place in the event of an emergency at OPG notes any maximum numbers. Ray Willis, 668 Pleasant Street, Pickering, appeared before the Committee to mention that the sidewalk where the proposed development would be located is part of the Waterfront Trail and noted that the trail and the playground would be closed if the development goes forward. John Bailey, 707 Sandcastle Court, Pickering, appeared before the Committee in support of keeping this area as a natural waterfront attraction and noted that he agrees with all the previous comments opposing this development 5 22 c4,‘ DICKERING Planning & Development Committee Meeting Minutes Tuesday, April 3, 2018 7:00 pm - Council Chambers Chair: Councillor Ashe 2. That Council authorize City staff, its outside legal counsel and outside experts in the fields of planning, transportation, urban design and other specialties, as may be required, to present and defend Council's position on Official Plan Amendment Application OPA 17-002/P and Zoning By-law Amendment Application A 02/17, submitted by 2388116 Ontario Inc. at the Ontario Municipal Board. (IV) Adjournment The meeting adjourned at 9:06 pm. 23 7 Carried Unanimously c4of DICKERING Delegations 1. Jack Gibbons Ontario Clean Air Alliance Re: Pickering Nuclear Generating Station 2. Mike Borie Re: Ontario Power Generation 3. Janet McNeill Durham Nuclear Awareness (DNA) Re: Upcoming Pickering Nuclear Licensing Hearing Nuclear Emergency Planning 4. Michael Angemeer, Veridian Troy MacDonald, Grant Thornton LLP Ron Clark, Aird & Berlis Re: Proposed Veridian and Whitby Hydro Merger. April 10, 2018 24 (4 �h DICKERING April 10, 2018 Correspondence Pages 1. Corr. 67-18 Marisa Carpino Director, Community Services Re: Request to Deaccession Artifacts at Pickering Museum Village Motion to Endorse Correspondence received from Marisa Carpino, Director, Community Services, seeking Council endorsement to deaccession the attached list of artifacts. 25 rr PICKERING To: Debbie Shields City Clerk From: Marisa Carpino Director, Community Services Copy: Chief Administration Officer Supervisor, Cultural Services Coordinator, Museum Operations Conservator n10 f o ( +o Ertcrs Memo c_a c -r _ (0 )-) - l � Subject: Request to Deaccession Artifacts at Pickering Museum Village - 2018 Deaccession List File: S-3060-004-14 March 20, 2018 Museum staff have conducted a review of artifact collections and have identified a number of artifacts that are in poor condition, have no provenance or cannot be responsibly maintained or housed at the Pickering Museum Village. As a result, the Conservator, Coordinator, Museum Operations and PMVAC Collections Sub - Committee have recommended the deaccession of specific artifacts from the museum's collection (please see attached document). The Pickering Museum Village Advisory Committee approved the motion to deaccession these items at their meeting of February 12, 2018. Therefore, the purpose of this memorandum is to seek Council approval to deaccession the attached list of artifacts, as recommended by City staff and approved by the Pickering Museum Village Advisory Committee. Following approval from Council, Museum staff will follow ethical deaccession, disposal and documentation guidelines in accordance with the Pickering Museum Village Collections Management and Development Policy and the Deaccession of Artifacts Procedure. MC/et Attachment: Proposed 2018 Deaccession List 26 Approved by PMV Advisory Committee coW LL N 14... N co 4 N co LL N m tL N 27 -Feb -18 27 -Feb -18 Approved By Collections Sub -Committee c0 N L_lL N c0 0 0) ) N co N N 1 . N m N U. N co LL N 12 -Feb -18 c0 N L1. N I o a , Photo not available. Photo not available. N co a c 0 N os m C4 Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Inadequate provenance. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Poor condition. Missing elements. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Opportunity to reduce redundancy in collection. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Opportunity to reduce redundancy in collection. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Inadequate provenance documentation. Provenance Unknown Donor. Unknown Donor. Unknown Donor. F. Puckrin, Whitby, ON L. Harbron, Ashburn, ON Unknown Donor. Unknown Donor. Object Name Tank, Fuel Wagon, Water Tractor Tractor a) c t. N (0 0 a) c .ci, L. N l0 0 Gas En•ine Artifact # X .d. X 1 X v X r X c6 X X 27 • 27 -Feb -18 co .a LL N co .b 4 N 27 -Feb -18 co .7) u_ N co L N co a UT N • co .b LL N m a N m U N w .b lL N ro .a L/. N fp A U C fp .b LL N fp .o U. cZt fp a (L r rls__ -�;..:1..); } I x NI !� {, 11' /i3 ?.eiN 1 vhf tfg!'•1 } L• i a?` Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Inadequate provenance Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Inadequate provenance documentation. Alteration requiring excessive resources to repair. Lack of relevance to museum research, exhibit or programming goals. Inadequate provenance. Opportunity to reduce redundancy in collection. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Alteration requiring excessive resources to repair. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Alteration requiring excessive resources to repair. Lack,of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Lack of relevance to museum research, exhibit or programming goals. Opportunity to'reduce redundancy in collection. Alteration requiring excessive resources to repair. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. J. Car•il, Pickerin., ON •Jouod umouMu f Unknown Donor. • Unknown Donor. • Robert Miter, Brou•ham, ON Unknown Donor. • Unknown Donor. Purchased by Museum from M. Allin, Oshawa ON C LI1 co 0 C W co 0 LA . LcCi 0 • • Gas En•ine Gas En•ine Gas Engine C LII co co 0 v C W co co 0 (0 r X m ti X (O r X m h h X vI h h X h r X chi m (0 h X v n X 28 29 co N N co N N co TA- N N CO A k N W A Li.. N CO A IT. N t t t l lis .! {.s Photo not available. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Alteration requiring excessive resources to repair. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Lack of relevance to museum research, exhibit or programming goals. Opportunity to reduce redundancy in collection. Missing elements, `o 0 0 0 c 0 0 c c C N. Grady, Brooklin, ON Unknown Donor. Gas Engine N G G W in l0 U` U) C W C w co W . 0 M el c6 X 7V 17 pi X 03 o 0 ri X 29 Cts DICKERING April 10, 2018 Committee Reports a) Report EC 2018-04 of the Executive Committee Executive Pages 1. Director, Corporate Services & City Solicitor, Report CLK 01-18 1-6 2018 Municipal Election Compliance Audit Committee -Terms of Reference Recommendation 1. That the draft Terms of Reference for the 2018 Municipal Election Compliance Audit Committee (the "Terms of Reference") included as Attachment 1 to this Report be approved in accordance with the Municipal Elections Act; 2. That, in accordance with the Terms of Reference, the City Clerk be delegated the authority to recruit and appoint a roster of individuals eligible to serve on the 2018 Municipal Election Compliance Audit Committee and to appoint three (3) members from the roster to serve as the 2018 Municipal Election Compliance Audit Committee for the City of Pickering if and when an application for a compliance audit is received; and 3. That Council approve the remuneration of the 2018 Municipal Election Compliance Audit Committee members as outlined in the draft Terms of Reference. (Acting) Director, Community Services, Report CS 22-18 Beach Volleyball Court Licence Agreement -Ontario Volleyball Association Recommendation 7-16 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a 5 year term beginning May 1, 2018 and ending September 30, 2022, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 30 3. Director, Engineering Services, Report ENG 04-18 Asphalt Resurfacing on Various City Streets -Tender No. T-4-2018 Recommendation 17-34 1. That Tender No. T-4-2018 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,222,267.89 (HST included) be accepted; 2. That the total gross project cost of $1,591,837.00 (HST included), including the tendered amount, a contingency, other associated costs, and an amount of $180,000.00 (net of HST rebate) for the resurfacing of Brookshire Square in accordance with Recommendation 2(h) of Report FIN 03-18 regarding the 2018 Current and Capital Budget and the total net project cost of $1,433,499.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost as approved in the 2018 Roads Projects Capital Budget in the amount of $1,433,499.00 by a transfer from the Federal Gas Tax Reserve Fund; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Corporate Services & City Solicitor, Report LEG 04-18 35-55 Avis Property Public Parking Lot -Lease Agreement Recommendation 1. That the lease by the City of approximately 1.44 acres of land at 640 Liverpool Road for use as a public parking lot be approved; 2. That the Mayor and the City Clerk be authorized to execute the Lease Agreement included as Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That City staff be directed to perform clean-up and grading work on the site, at a cost of not more than $6,000, for the purpose of making the site suitable for use as a public parking lot; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 5. Director, City Development & CBO, Report PLN 08-18 Driveway Widening Permeable Pavements Recommendation 31 56-65 1. That Report PLN 08-18. regarding driveway widening be received; 2. That Council direct staff to proceed with the following actions: (a) prepare a brochure promoting the use of permeable pavement; (b) communicate the benefits of permeable pavement through the City's website, community page ad, eNewsletters, telephone on -hold messaging, media release, social media, and at sustainability events; (c) revise the City of Pickering Driveway Entrance Application to include driveway widening; (d) revise the 2018 User Fee Schedule to reflect the $100.00 permit fee to widen a driveway; (e) incorporate appropriate maximum driveway width provisions in the Comprehensive Zoning By-law Update Study; (f) investigate opportunities to use permeable pavement for parking areas, sidewalks, multi -use paths and trails when constructing or upgrading City facilities subject to site specific conditions; and 3. That the appropriate City of Pickering staff be authorized to take the necessary actions as indicated in this Report. 32 Cdy PICKERING April 10, 2018 Committee Reports b) Report PD 2018-04 of the Planning & Development Committee Pages 1. Director, City Development & CBO, Report PLN 09-18 24-55 Official Plan Amendment Application OPA 17-002/P Zoning By-law Amendment Application A 02/17 2388116 Ontario Inc. Part of Lots 5 and Lots 8, 9, 10, 11 and 12, Plan M-89 (1280, 1288, 1290, 1292 and 1294 Wharf Street and 607 Annland Street) 1. That Official Plan Amendment Application OPA 17-002/P and Zoning By- law Amendment Application A 02/17, submitted by 2388116 Ontario Inc., to facilitate the development of an 8 -storey condominium apartment building on Part of Lots 5, and Lots 8, 9, 10, 11 and 12, Plan M-89; be refused; and That Council authorize City staff, its outside legal counsel and outside experts in the fields of planning, transportation, urban design and other specialties, as may be required, to present and defend Council's position on Official Plan Amendment Application OPA 17-002/P and Zoning By-law Amendment Application A 02/17, submitted by 2388116 Ontario Inc. at the Ontario Municipal Board. 33 Gle b/ PICKERING April 10, 2018 New and Unfinished Business Pages 1. Director, Engineering Services, Report ENG 05-18 Rotary Frenchman's Bay West Park Phase 1 (T-3-2018) Recommendation 1 That Tender No. T-3-2018 as submitted by Melfer Construction Inc. in the total tendered amount of $1,649,999.00 (HST included) be accepted; 2. That Council approve to single source the contract administration and construction supervision to MBTW Group in the amount of $73,760.00 (HST extra) for Tender No. T-#2018 Rotary Frenchman's Bay West Park Reconstruction — Phase 1; 3. That the total gross project cost of $2,322,809.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $2,091,761.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,091,761.00 as follows: a) The sum of $1,149,761.00 be funded by Development Charges — City's Share; b) The sum of $942,000.00 be funded by Development Charges - Parks & Recreation Services; c) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 34 cy�h DICKERING Report to Council Report Number: ENG 05-18 Date: April 10, 2018 From: Richard Holborn Director, Engineering Services Subject: Rotary Frenchman's Bay West Park Reconstruction — Phase 1 - Tender No. T-3-2018 - File: A-1440 Recommendation: 1. That Tender No. T-3-2018 as submitted by Melfer Construction Inc. in the total tendered amount of $1,649,999.00 (HST included) be accepted; 2. That Council approve to single source the contract administration and construction supervision to MBTW Group in the amount bf $73,760.00 (HST extra) for Tender No. T- #2018 Rotary Frenchman's Bay West Park Reconstruction — Phase 1; 3. That the total gross project cost of $2,322,809.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $2,091,761.00 (net of HST rebate) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,091,761.00 as follows: a) The sum of $1,149,761.00 be funded by Development Charges — City's Share; b) The sum of $942,000.00 be funded by Development Charges - Parks & Recreation Services; c) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: As part of the 2018 Parks Capital Budget, funds were approved for the reconstruction of Rotary Frenchman's Bay West Park — Phase 1. The project includes the reconstruction of Beachpoint Promenade from West Shore Boulevard to the first parking area, including the addition of lay-by parking spaces, reconstruction of the existing parking area, construction of the waterfront trail and secondary trail system, and installation of an interpretive educational kiosk, public art, site furniture, trees, shrubs and ground covers. Tender No. T-3-2018 was issued on February 20, 2018 and closed on March 14, 2018 with four bidders responding. The low bid submitted by Melfer Construction Inc. in the amount of 35 $1,649,999.00 (HST included) is recommended for approval. The total gross project cost which ENG 05-18 April 10, 2018 Subject: Rotary Frenchman's Bay West Park Reconstruction - Phase 1 Tender No. T-3-2018 Page 2 includes the tender amount, optional tendered items, utility relocation costs, tree removal costs, other associated costs, and a contingency, is estimated at $2,322,809.00 (HST included) and the total net project cost is estimated at $2,091,761.00 (net of HST rebate). A 15% contingency is included in the estimated project cost to cover any unforeseen costs such as electrical service connection issues, additional material quantities, and poor soils conditions. In 2015, Council Resolution # 117/15 approved Proposal No: RFP -16-2015 submitted by The MBTW Group to undertake the preparation of detailed design drawings and specifications for Rotary Frenchman's Bay West Park. Staff recommends continuing with The MBTW Group to undertake the contract administration, construction supervision and certification works associated with Tender No. T-3-2018, Rotary Frenchman's Bay West Park Reconstruction — Phase 1 as set out in a fee proposal dated March 19, 2018 in the amount of $73,760.00 (HST extra). Financial Implications: 1. Tender Amount Tender No. T-3-2018 HST (13%) Total $1,460,176.11 189,822.89 $1,649,999.00 2. Estimated Project Costing Summary Tender No. T-3-2018 — Tender for Rotary Frenchman's Bay West Park Reconstruction — Phase 1 Site Furniture provided as Optional Items in Tender No. T-3-2018 (not included in the Total Tendered Amount) Associated Costs Utility Relocations Materials Testing Allowance Construction Administration Fees (The MBTW Group) Tree Removal Services (Davey Tree Expert Co.) Project Signage Construction Contingency (15%) Sub Total — Costs HST (13%) Total Gross Project Costs HST Rebate (11.24%) Total Net Project Costs $1,460,176.00 151,800.00 $25,000.00 10,000.00 73,760.00 85,551.00 7,500.00 241,796.00 2,055,583.00 267,226.00 $2,322,809.00 (231,048.00) $2,091,761.00 CORP0227-07/01 revised 36 ENG 05-18 Subject: Rotary Frenchman's Bay West Park Reconstruction — Phase 1 Tender No. T-3-2018 April 10, 2018 Page 3 Approved Source of Funds — 2018 Parks Capital Budget Account Code 5780.1822.6129 Total Source of Funds Budget Required Debt — 10 year $1,000,000.00 $0.00 R — DC's City Share 515,250.00 1,149,761.00 RF — DC — Parks & Recreation Services 1,239,750.00 942,000.00 $2,755,000.00 $2,091,76t00 Net project costs (over) under approved funds $663,239.00 The financing strategy has been revised to reflect the lower tender price. By avoiding debt financing, the City will save approximately $194,000 in interest charges. Discussion: As part of the 2018 Parks Capital Budget, funds were approved for the first phase of construction, to implement the Rotary Frenchman's Bay West Park Master Plan. Rotary Frenchman's Bay West Park is located on the east side of West Shore Boulevard, south of Sunrise Avenue. The Toronto and Region Conservation Authority (TRCA) acquiredmuch of this land in the late 1960's to bring this waterfront property into public ownership. In the early 1990's the TRCA, in consultation with the City and local community, developed a park plan for this area. The TRCA and City of Pickering entered into a management agreement for this parcel of property in 2001 and as required under the joint management agreement, a park master plan was developed that was endorsed by the TRCA and City of Pickering in 2002. With the proposed reconstruction of the harbour entrance, discussions with the Pickering Rouge Canoe Club for more permanent facilities, and the removal of the leash free area from the plan as requested by area residents, the master plan was revisited in 2012. The revised Master Plan was endorsed by Council in November 2012 (Report No. CS 39-12, Resolution #140/12) followed by the reconstruction of the harbour entrance. The MBTW Group was hired to prepare detailed drawings for the Master Plan implementation (Resolution #117/15). This consulting firm should also be retained for contractadministration and construction supervision, which includes inspections of the installation of the works and certification that the works are carried out in accordance with the approved drawings and specifications of Tender No. T-3-2018. In accordance with Purchasing Policy 10.03 (c) where the project or annual cost of a consulting or professional service assignment is expected to be more than $50,000.00 and the initiating Director intends to acquire the services without obtaining written proposals, the Director shall submit a Report to Council to obtain approval to engage the services of a particular consultant. Staff recommends acceptance of the fee proposal dated March 19, 2018 submitted by The MBTW Group for contract administration and construction supervision in the amount of $73,760.00 (HST extra). CORP0227-07/01 revised 37 ENG 05-18 April 10, 2018 Subject: Rotary Frenchman's Bay West Park Reconstruction — Phase 1 Tender No. T-3-2018 Page 4 The tender for Rotary Frenchman's Bay West Park Reconstruction - Phase 1 (Tender No. T-18- 2017) was originally issued in September 2017. Two bids were received but both bids exceeded the Phase 1 budget of $900,000 by a significant amount. Staff were of the opinion that the bids received did not reflect the true value of the project, and should not be accepted. Alterations were made to the design drawings and tender documents and additional funding was requested and approved in the 2018 Parks Capital Budget. The project includes the following items: • Reconstruction of Beachpoint Promenade from West Shore Boulevard to the first parking area • Reconstruction of the first parking area • Addition of layby parking along both sides of Beachpoint Promenade • Installation of LED lights at pedestrian crossing points • Construction of waterfront trail and secondary trail system • Construction of an interpretive educational kiosk • Installation of public art: "Our House" by Dorsey James (donated by Pickering Rotary Club) • Installation of new picnic tables, park benches and in -ground waste receptacles • Tree, shrub and groundcover planting Tender No. T-3-2018 was issued on February 20, 2018 and closed on March 14, 2018 with four bidders responding. The low bid submitted by Melfer Construction Inc. is recommended for approval. Melfer Construction Inc. have successfully completed numerous projects for the City of Pickering including the construction of the reading garden at the George Ashe Library & Community Centre, Amberlea Park ball diamond reconstruction, Duffin Heights West Village Green, and Don Beer Memorial Park. The City's Health & Safety Regulation form and current Certificate of Clearance issued by the Workplace Safety & Insurance Board has been submitted by Melfer Construction Inc. The Manager, Capital Projects & Infrastructure has reviewed the Waste Management Plan submitted by Melfer Construction Inc. and it is deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit and is deemed acceptable. In conjunction with staff's review of the contractor's previous performance on City projects and references available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering Services Department recommends the acceptance of the low bid submitted by Melfer Construction Inc. for Tender No. T-3-2018 in the amount of $1,649,990.00 (HST included) and that the total net project cost of $2,091,761.00 (net of HST rebate) be approved. CORP0227-07/01 revised 38 ENG 05-18 April 10, 2018 Subject: Rotary Frenchman's Bay West Park Reconstruction — Phase 1 Tender No. T-3-2018 Page 5 Attachments: 1. Supply & Services Memorandum dated March 19, 2018 2. Record of Tenders Opened and Checked 3. Location Map 4. MBTW Group proposal dated March 19, 2018 Prepared By: Arnold Mostert Senior Coordinator, Landscape& Parks Development Scott Ma ooker ger, Capital Projects & Infrastructure Ray Rpd rig ues Manager, Supply & Services AM:mjh Approved/Endorsed By: /yr. Ri5?hard Hol+orn L -Director, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised 39 ATTACH MENT#=TOREPORT# 6'16°5'16 of c44 DICKERING Memo To Richard Holborn . Director, Engineering Services From: Ray Rodrigues Manager, Supply & Services Copy: • Administrative Assistant, Engineering Servcies Subject: Tender No. T-3-2018 Tender for Rotary Frenchman's Bay West Park Reconstruction Phase 1 • Closing: Wednesday, March 14, 2018 — 2:OOpm File: F-5400-001 •March 19, 2018 Tender No. T-3-2018 was advertised on the City's -website on February: 20, 2018. Four (4) companies have submitted a bid for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 0107001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which .has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item .13.03 (w). Summary . Harmonized Sales Tax Included 1?.: __.....=.c.=.,,'.-... ._.. ...:.. .:::.........'''' :-:y.a-1- >.... - ,.•5` {'�..3' _'•:l i�2 trt 5i -°�S7 :.•==v,!• ::r .: '.5 ;" 3y . zrJ i A Z. ., �i J• 7"', � � ...��:, � � � ` � ytii [�, �1 i, �-� � ` �,�� r „; '71 4, �7��- 4 �, 13�dde 3 ral,� t : - k ic � y�x � r �r.'��l �1 dFsirL`-h'3 - '..a � r 'l ':'; -'.' r tu-5y ri n.. \. ! -..4..4.'N, l:1:. r2K s.i �� ']. ; �.t4 h: .r 2L ' . n...: �"f' iT ": k5 =L�' � �. fi .-1 J"� LL5� T' '' t ,:. - ,,; ii7 N '''';& r s �� � P � t � ry . ,, ��ot tendered Arn�ouri"fi '' 4�. .ur �i 4• moi. � le :i� '.?}. T .1:? 1 , • 1a�'.-.:-':: 1.."f,2. 4..a.. .. �- �J �.:.51t� 4 4:'`Si Fv � >.i , S Tl 3itt:.%t!:f �::2 �Af e�r�` a ju`lat�on � .�,.,,. t % li 2 h 14 r. .. �; ' ���,: �?:.�_s ''r. - ti�s�r f'��-}c.i i ` s l lt{ 't .4 f -.. .�:. =P-.. ..� . _v1{.�.i • . Melfer Construction Inc. $1,649,999.00 . - $1,649,999.00 • Blackstone Paving & Construction Ltd. • - ' $2,611,798.61 . $2,611,798.61 Elirpa Construction & Materials Ltd. $ 2,641,901.29 $ 2,641,901.29 Hawkins Contracting Services Ltd: $2,868,117.95 $2,868,117.95 Pursuant to Information to Bidders item 26 and Tendering Specifications Item 22, the following documentation will be requested of Melfer Construction Inc. for your review during the 40 ATTACHMENT#, / TOREPORT#® OS-- /8 y of 3 evaluation stage of this tender call. Please advise if Supply & Servicesis to proceed with collecting the following documentation: :(a) A copy of the City's Health and Safety Policy form currently dated and signed; , (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (c) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (d) Waste Management Plan. A budget of $2,755,000 was provided to Supply & Services for this procurement. If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy item 11 for additional instructions.. In.accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. . As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your report: 1. if items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or designate, if required; 2. if Item (c) is acceptable to the Manager, Budgets & internal Audit; 3. if the list of subcontractorsis acceptable to Engineering Services; '4. if Item (d) is acceptable to Engineering Services; 5. any past work experience with low bidder Four Seasons Site Development Ltd. including work location; 6. without past work experience, if reference information is acceptable to Engineering • Services; • '7. the appropriate account number(s) to which this work is, to be charged; .8. the budget amount(s) assigned thereto; 9, Treasurer's confirmation of,funding; • 10. related departmental approvals; and 11. related comments specific•to the project. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. February 20,-2018 41 Tender No. T-4-2018 • Asphalt Resurfacing on Various City Streets Page 2 ATTACHMENT#! TOREPORT# EN e7 05-13 Enquiries can be directed to the City's website for the unofficial bid results as read out at the ' public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. • RR/jc ` . Attachments February 20, 2018 ' Tender No. T-4-2018 . Asphalt Resurfacing on Various City Streets Page 342 c▪ ) s 0 a) C • Cl. r. ..C O .0_ O 2 O LL. N O ▪ c.) C.) G i 1— Y 4, L O CZ Cl. ' L N L O a) O0 c0 a) I.1 as co E m U (d • U -J EL6-0 ✓ sa- c.) O L CZ LJ., pp • N as co N Q DCI- Q c O Q. V a) ❑ Z L L CD CD "0 Qj a) C C ++ • E a) a) 4 3 �-" �-" ❑ H TT.ACHMENT# TO REPORT#6;46 os— /8 ®f • Comments Bidder Sign)n 1/ � r N �C 4 C Total Tendered Amount J •J Bidder Name Elirpa Construction & Materials Ltd Melfer Construction Inc Hawkins Contracting Services Blackstone Paving & Construction Ltd City Staff Present 0 O U t U a) Q O C (0 O 0 0 E a) 0 U 4- 0 O 0 4- 0 0 (0 1 a) (6 a) 0) a) 'II a) Q (6 E Com. Q The information is strict ATTAC4MENT#... 3 T®REP®RT# 7 OS- /g of Location Map Rotary Frenchman's Bay West Park Reconstruction — Phase 1 Tender No. T-3-2018 44 '� I� Eiv oS_/� ATTACHMENT#_ TO REPORT#� 7 of March 19, 2018 Landscape & Parks Development 1 Engineering Services City of Pickering Town Hall 1 The Esplanade South, Pickering ON L1V 6K7 Via Email: amostert@pickering.ca nbtw wai Attention: Arnold Mostert, OALA, Senior Coordinator Re: Consulting Fees for Contract Administration for Rotary Frenchman's Bay West Park Reconstruction - Phase 1, T-3-2018 Dear Arnold, We are very pleased to provide our team outline of services and associated fees for Phase 1 of the Rotary Frenchman's Bay West Park Reconstruction project. Attached you will find our Time -Fee Matrix providing detailed descriptions of the various tasks and estimated time allocations per team member. We have also estimated our team disbursements for the undertaking. 1.0 Our Understanding of the Scope and Process Phase 1 initially is primarily civil engineering works and electrical engineering works related to the reconstruction of Beachpoint Promenade, turning loop and parking area. With landscape paving elements anticipated to be constructed in conjunction with this, and eventually the balance of the soft landscape works to follow. We have included CA fees for MJS Consulting and Shoreplan to address the electrical and Structural scopes of work respectively, and have also included a minor allowance for SLR Consulting to provide guidance on existing and proposed plant materials should the need arise. Please note that MBTW will function as the Prime Consultant overseeing the construction administration for Phase 1 to ensure consistency in the implementation of the overall plan for the site, including future phases. 2.0 MBTW Team Jana Joyce, OALA, CSLA, ASLA, Principal will continue to be the main point of contact for the MBTW Group and will direct all internal efforts to deliver the project. Jana will ensure that the design vision for the project will thrive through all stages of design and detail development and construction. Graham Carr, Dip. Arch. Tech., OALA Associate, Senior Project Manager will continue to be involved in the project through the CA stage and will be the day-to-day contact person on the file. His familiarity with the project and the contract documents will be beneficial in ensuring the successful contractor is executing the project in accordance with the design requirements. T 416.449.7767 F 416.449.1803 255 Wicksteed Ave., Unit 1A, Toronto, ON, Canada M4H 1G8 www.mbtw-wai.com 45 landscape architecture urban design design guidance golf design leisure design �/ F®NC� OS -/Y ATTACHMENT# 1 TO REPORT#_ eof ,3 mbtw wai David Ibey, B.A., MLA Candidate is a Landscape Designer and will be working with Graham and Malcolm to facilitate the execution of this project from its onset up until completion. David brings a wealth of experience and understanding of plant materials, construction review and documentation work. Malcolm Schell, Dip. L.A.T. Senior Project Manager is a Senior Contract Administrator at The MBTW Group with over 40 years' experience in the landscape construction and development field. Malcolm has been site supervisor in the landscape construction industry working on both park and commercial/industrial projects. Malcolm will oversee MBTW's CA activities and will assist with conflicts/issues throughout the project. MBTW can draw upon several in-house professionals to assist in the delivery of this project. Our in-house talent includes graphic designers, horticulturalists, architects and landscape designers. 4.0 Project Schedule We will perform the Consulting Services in accordance with the project construction schedules. 4.0 Fees for' Services Summary Landscape Consultant (Prime—The MBTW Group) $36,060.00 Civil Consultant (R.V. Anderson) $32,600.00 Electrical Consultant (M.J.S. Consulting) $1,750.00 Structural Consultant (Shoreplan) $1,850.00 Ecology Consultant (S.L.R.) $1,500.00 Total (excluding applicable taxes) (CAD) $73,760.00 5.0 Payment The MBTW Group will submit invoices to you that will include hours / time for our sub -consultants. At your convenience, please provide a preferred template for invoices. Allowances for consultant work that are not needed (i.e. SLR), will not be billed. 6.0 Closure We would like to thank you for the opportunity to continue our involvement in this fantastic project. Our scope description and fees enclosed in this document outline our understanding of the scope as of the date of this letter. Should the scope change, or unforeseen situations occur, we would like to reserve the ability to renegotiate our team compensation. Please do not hesitate to contact our office should you have any questions, or require clarifications. We look forward to commencing this work. Page...2 46 1=N(7 05- /8 ATTACHMENT# TO REPORT#� of mbtwwai Yours Truly, The MBTW Group Jana Joyce, OALA, CSLA, ASLO Principal, Senior Landscape Architect MBTW Group 255 Wicksteed Ave., Unit 1A Toronto, ON, Canada M4H 1G8 T 416.449.7767 x 252 www.mbtw-wai.com Proposal Acceptance On behalf of The City of Pickering, we hereby engage The MBTW Group on the terms noted herein. Printed Name Title Signature Date Page...3 47 Gly 601 DICKERING Notice of Motion a) Inflated Municipal Property Assessments Moved by Councillor Brenner Seconded by Councillor McLean April 10, 2018 Whereas: The mission of Municipal Property Assessment Corporation (MPAC) is to serve Ontario property taxpayers together with provincial and municipal stakeholders through accurate and timely property assessments and a commitment to service excellence and efficiency; Whereas: MPAC uses one of three recognized approaches to establish an assessed value for properties: 1. Direct comparison, 2. Income approach (not applicable to residential properties), and 3. Cost approach (not applicable to residential properties); Whereas: Recent sales of comparable properties are used to establish an assessed value that is then used to calculate residential property taxes; Whereas: Market value has come to represent a price of a property that has been driven by an inflated housing bubble which has resulted in bidding wars that has driven up the selling price of a property in excess of its accurate valuation or assessment of its worth thus impacting what a property owner must pay in property taxes and creating an undue financial hardship; Whereas: The Federal and Provincial governments have put in place various policies that are intended to curb and reduce the high cost of home ownership to make housing more affordable; Now therefore the City of Pickering Council urges the Province of Ontario and MPAC to review the unfairness of the current assessment and the need to put a freeze on any and all future assessments until such time as market conditions stabilize and place a moratorium on its phasing of increases in 2019 and 2020; . Now therefore this motion be copied to Don Mathieson (Chair MPAC); Ontario Premier Kathleen Wynne; Andrea Horwath, leader of the Ontario New Democratic Party; and Doug Ford, Leader of the Ontario Progressive Conservative Party; and to all Durham Regional Municipalities and the Durham Regional Council for their endorsement. 48 bot DICKERING By-laws April 10, 2018 7613/18 Being a by-law to exempt Lots 2, 3 and 4, Plan 40M-2597 from the part lot control provisions of the Planning Act. (By-law attached) 7614/18 Being a by-law to establish those parts of Lots 24 and 25, Con. 3 and those parts of the road allowance between Lots 24 and 25, Con. 3, being Parts 1 to 4, 40R-29947 as public highway. (By-law attached) 49 DICKERING C4 Memo To: Debbie Shields City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law - Owner: Louisville Homes Limited Lots 2, 3 and 4, Plan 40M-2597 File: PLC.40M-2597.1 March 19, 2018 The above-mentioned Tots are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 6 dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 6 units to be conveyed into separate ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for April 10, 2018. PB:bg Attachments Location Map Draft By-law 50 IlWiall .1111111Prilig."-tlifilli.11-111°11°°1111111%; Location Map • Rosebank Road PICKERING City Development DepartmentDate: 10$0,Ae"°\k9c\e **1 NMI MEI Feb. 02, 2018 I 61%\1 Subject co'''. Lands oaro40 411 4 ►+;+;:1+;+;+; g:i: 1••,•••,•4&•, , ►+i++• !•+++i ►ii+i ►+0.4 ►++Oi ►i ►+004 ►i+++i V,..• ••+••+44 ►++++,, . Finch Avenue ,daggillil 4File: Location Map • Part Lot Control PICKERING City Development DepartmentDate: Applicant: Louisville Homes Limited Property Description: Lots 2, 3 and 4, 40M-2597 Feb. 02, 2018 dThe Co the 04 of Pkkenng Produced{n pad)under kerma Gcm®Oment Partes, Ortado MInshy of Natual Rawson,. UI riahts reserved.;OfferMajesty the Omen In Right of Canada. Ueparimert of NaIual Rem ores. Atdgtts rowed.;' MI OTemrdl Entetpdses Ina. and Is suppte. al rights reserved: 0 Mervdpai Properly Assessment Corponknardils soppier, aI NO. reserved.: SCALE; •Zr4�0 THIS IS NOTA P IAN OF SURVEY, The Corporation of the City of Pickering By-law No. /18 Being a by-law to exempt Lots 2, 3 and 4, Plan 40M-2597, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Lots 2, 3 and 4, Plan 40M-2597. 2. This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on April 10, 2019. By-law passed this 10th day of April, 2018. David Ryan, Mayor Debbie Shields, City Clerk 52 city DICKERING Memo To: Debbie Shields March 28, 2018 City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Manager, Development Services Subject: Request for Road Establishing By-law Owner: Mattamy (Seaton) Limited Draft Plan of Subdivision SP -2009-13 Part Lots 24 and 25, Con. 3 and part of the road allow. between Lots 24 and 25, Con. 3, being Parts 1 to 4, 40R-29947) (Dormer Avenue) File: Roadded.580 In 2017, the Owner entered into a Subdivision Agreement with the City of Pickering. Conditions of the Subdivision Agreement included: (a) the conveyance of an easement over Parts 1, 2 and 3, 40R-29947 (Dormer Avenue) to the City for temporary road purposes; (b) the conveyance of Part 4, 40R-29947 (Dormer Avenue) to the City for temporary road purposes; and (c) establishing Parts 1 to 4, 40R-29947 as a public highway upon the completion of the works set out in the Subdivision Agreement. As the Owner has made satisfactory arrangements with the City for the conveyance of Parts 1 to 4, 40R-29947, it is now appropriate to pass a by-law establishing these parts as public highway. Attached is a location map and a draft by-law (establishing Parts 1 to 4, 40R-29947 as public highway) for the consideration of City Council at its meeting scheduled for April 10, 2018. PB:bg Attachments Location Map Draft By-law 53 MIN MIN MIN r Inn TAUNTON ROAD ral Ma 00 NIX 1011 imam ov NM VI ♦ NIP 111 gut ♦w Nom 40 moo ♦♦ ■1 MIN Iwo 1111 *** 00010 atilitit001 '051 cd -y4 Location Map File: ROADDED 580 P1CKE R1 NG City Development DepartmentDate: Applicant: Mattamy (Seaton) Limited Property Description: Parts 1 to 4, 40R-29947 Mar. 29,2018 , Ontarioof harmer Resources. O The Coeponnon of the Cay ofPkkennp Produced (In part) under tcense from: tiQueens Printer,Mushy MI rights reservedvt0 Her Majesty the Ou een In Right ofCanada, Department Natural Resources, Al rights reset: DTeranet Ender prises D. and %s srpplers aldphts reserved.:©Munk:pal Nape rtyAssessment Corporation and As supfters al riphls reserved.: SCALE: 1:3,000 THIS IS DDT PUN OF SURVEY. 54 The Corporation of the City of Pickering By-law No. /18 Being a by-law to establish those parts of Lots 24 and 25, Con. 3 and those parts of the road allowance between Lots 24 and 25, Con. 3, being Parts 1 to 4, 40R-29947 as public highway. Whereas The Corporation of the City of Pickering has an easement over those parts of Lot 25, Con. 3 and those parts of the road allowance between Lots 24 and 25, Con. 3, being Parts 1 to 3, 40R-29947, and is the owner of that part of Lot 24, Con. 3, being Part 4, 40R-29947, and wishes to establish them as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Those parts of Lots 24 and 25, Con. 3 and those parts of the road allowance between Lots 24 and 25, Con..3, being Parts 1 to 4, 40R-29947 are hereby established as public highway (Dormer Avenue). By-law passed this 10th day of April, 2018. 55 David Ryan, Mayor Debbie Shields, City Clerk