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HomeMy WebLinkAboutMarch 12, 2018CLQ 6/ DICKERING Council Agenda Monday, March 12, 2018 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca cta.6 DICKERING Council Meeting Agenda Monday, March 12, 2018 Council Chambers 7:00 pm I) - Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) . Disclosure of Interest 1I1) Adoption of Minutes Page In Camera Council Minutes, February 26, 2018 Under Separate Cover Council Minutes, February 26, 2018 1-18 Executive Committee Meeting Minutes, March 5, 2018 19-20 Planning & Development Meeting Minutes, March 5, 2018 21-27 IV) Presentations V) Delegations VI) Correspondence Corr. 66-18 VII) Committee Reports Report 2018-03 of the Executive Committee Report 2018-02 of the Planning & Development Committee VIII) Reports — New and Unfinished Business IX) Motions and Notice of Motions X) By-laws XI) Confidential Council — Public Report XII) Other Business 28 29-31 32-35 36-39. 40-43 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca cdo� DICKERING Council Meeting Agenda Monday, March 12, 2018 Council Chambers 7:00 pm XIII) Confirmation By-law XIV) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca CGa o01 P1CKER1 NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Grant C. Rose J. Halsall F. Jadoon R. Michaud L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - CEO, Library - Chief Planner - Manager, Budgets & Internal Audit - Manager, Economic Development and Strategic Projects - (Acting) Deputy Clerk = Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest 1. Councillor McLean declared a conflict of interest with respect to the Community Grants — Pickering Auxiliary Rescue Association and Durham Regional Police Children's Games. Councillor McLean did not take part in the discussion or vote on the matter. 1 1 c4,/ DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 2. Councillor Brenner declared a conflict of interest with respect to the Community Services and Animal Services as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on the matter. (III) Adoption of Minutes Resolution #397/18 Moved by Councillor Brenner Seconded by Councillor Butt In Camera Council Minutes, January 15, 2018 Council Meeting Minutes, January 15, 2018 Executive Committee Minutes, February 5, 2018 Special In Camera Council Meeting, February 5, 2018 Special Council Meeting, February 5, 2018 Executive (Budget) Committee Meeting Minutes, February 15, 2018, as amended. Carried (IV) Delegations Peter Rodrigues Re: Report FIN 03-18 2018 Current and Capital Budgets Peter Rodrigues, 750 Whitevale Road, Pickering, appeared before Council expressing concerns with a lack of community engagement with respect to the 2018 budget discussions. He noted a low number of residents in attendance this year and felt more engagement methods should be made in advance of budget meetings in order for residents to have a better understanding of the budget. He also felt the meeting should be held in a larger location and be recorded as well for public viewing. Mr. Rodrigues also questioned the transportation budget for Mayor and Council, noting he felt this was a large amount in relation to the actual needs of Councillors. He felt a separate recorded vote should be taken on any items that Councillors removed from the budget. 2 2 ate PICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers (V) Correspondence 1. Corr.64-18 Lon Harnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1 J 7C6 Resolution #398/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 64-18 received from Lon Harnish, Pickering RibFest Chairperson, seeking Council endorsement for Pickering RibFest to be a pet -free event be endorsed. Carried 2. Corr. 65-18 Marisa Carpino Director, Community Services City of Pickering Resolution #399/18 Moved by Councillor Butt Seconded by Councillor Pickles That Corr. 65-18 received from Marisa Carpino, Director, Community Services, seeking Council endorsement for the deaccession of artifacts as proposed by City staff and approved by the Pickering Museum Village Advisory Committee be endorsed. (VI) Committee Reports Carried a) Report EC 2018-02 of the Executive Committee 1. Chief Administrative Officer, Report CAO 02-18 Digital Sign Program -RCC Media 3 Ct PICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Council Decision 1. That Council approve the Digital Sign Program for the City of Pickering, as identified in the RCC Media Inc. proposal dated January 4, 2018; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #400/18 Moved by Councillor Brenner Seconded by Councillor Cumming That Report 2018-02 of the Executive Committee meeting held on February 5, 2018 be adopted. Carried (VII) New and Unfinished Business 1. Director, Finance & Treasurer, Report FIN 02-18 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #401/18 Moved by Councillor McLean Seconded by Councillor Brenner It is recommended that Report FIN 02-18 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2018 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. 2. Director, Finance & Treasurer, Report FIN 03-18 2018 Current and Capital Budget A brief discussion period ensued. Resolution #402/18 4 4 Carried C44 DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report FIN 03-18 of the Director, Finance & Treasurer be approved; and, a) That the 2018 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $55,470,105 be approved; b) That the 2018 Gross Current Budget expenditures for City purposes in the amount of $58,182,630 (excluding personnel expenditures) Tess estimated current revenues of $51,209,579 (City Revenues of $50,169,579 plus $740,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,395,944 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for two additional Fire Fighters, for a total final levy of $62,489,100 being an increase of approximately 2.49% over the 2017 budget, be approved; That the 2018 Capital Budget for the City of Pickering with a Gross Expenditure of $68,352,373 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2018 Capital Budget:. Transfer from Current Fund to Capital Fund $1,395,944 Transfers from Reserves: - Financial Systems (7049) 3,043,203 - Rate Stabilization Reserve (7021) 2,020,079 - City Share Dev. Charges Projects (7022) 2,606,295 - Vehicle Replacement Reserve (7040) 1,239,000 - Capital Replacement Reserve (7001) 689,765 - Senior Centre (7050) 400,000 - Facilities (7055) 350,000 - Land Acquisitions (7047) 180,000 - Fence (7057) 180,000 - Seaton FIA Funding Reserve (7193) 177,013 5 5 c4 DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers - Don Beer Arena Surcharge (7033) 70,000 - Sustainability Initiatives (7053) 67,000 - Rec. Complex Core Surcharge (7034) 47,000 - Dunbarton Pool Surcharge (7032) 10,000 Transfers from Reserve Funds: - Development Charges (7601 to 7630) 31,805,574 - Federal Gas Tax Funds (7505) 3,790,000 - Roads and Bridges (7709) 1,115,000 - OCIF Grant (7711) 611,530 - Third Party Contribution 240,000 - Mens Slow Pitch League (7707) 150,000 - Parkland (7502) 125,000 Debt - 5 yr 190,000 Debt - 10 yr 2,469,500 Debt - 15 yr 460,000 Debt - 20 yr 5,118,470 Internal Loan - 5 yr 1,130,000 Internal Loan - 10 yr 200,000 Internal Loan — 20 yr 150,000 Donation — Pickering Rouge Canoe Club 50,000 Capital Contingency (2900) 50,000 Federal Grant — Canada Cultural Spaces 450,000 Fund Provincial Grant — TBD 500,000 Provincial Grant — Municipal Greenhouse 472,000 Gas Challenge Fund Sale of Land 6,800,000 Total $68,352,373 b) That total external debt financed by property taxes of $8,237,970 for the projects identified in the 2018 Capital Budget, and as indicated in this report, in the amount of $190,000 for a period not to exceed 5 years, $2,469,500 for a period not to exceed 10 years, $460,000 for a period not to exceed 15 years and $5,118,470 for a period not to exceed 20 years be approved; c) That the internal loans in the amount of $1,480,000 be undertaken at the discretion of the Director, Finance & Treasurer; 6 6 cdy,/ DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers d) That projects identified in the 2018 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2018 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the asphalt resurfacing of Brookshire Square (from 180 meters south of Glenanna Road to the North Leg of Gablehurst Crescent), in the amount of $180,000, be added to the 2018 Capital Budget to be funded from the Federal Gas Tax Reserve Fund due to anticipated favourable tender results from the City's 2018 Asphalt Resurfacing program; i) That the City of Pickering High School Award line item under the Grants to Organizations account (2195.2570) be increased by $1,000 to include the Ecole Secondaire Ronald Marion, and this amount be funded from a reduction in the grant contingency budget line item; That Council authorize the change in financing allocations due to the adoption of the 2017 DC Background Study for the following capital projects: j) 7 7 e4 DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Capital Project Description Village Green-Mattamy (5780.1723) 7192 -Seaton Infrastructure Reserve Fund 7193 -Seaton FIA Funding Reserve 7620 RFDC - Parkland Development & Trails Oil Grit Separator (5321.1107) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Original Funding Proposed Allocation Funding Approval Allocation .23.08% 9.23% 67.69% 90.00% 10.00% Oil Grit Separator (5321.1408) 7022- DC City Share Reserve 72.00% 7611 RFDC - Stormwater Management 28.00% Krosno Creek Erosion Control (Multiple Year Project) Krosno Creek (5321.1205) 7022- DC City Share Reserve 84.00% 7611 RFDC - Stormwater Management 16.00% Krosno Creek (5321.1502) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1604) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1605) 1702 Debt - 10 Year 7611 RFDC - Stormwater Management 56.00% 44.00% 56.00% 44.00% 56.00% 44.00% 12.50% 0.00% 87.50% 71.65% 28.35% 71.65% 28.35% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 8 8 'dy DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 3. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); 4. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2018 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2018 final tax rates; 5. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 7. That the Council Compensation Policy be revised to reflect the change in the nomination filing date from January 1st to May 1st in an election year, and that the annual budget for Council Communications Policy be increased from $2,000 to $4,000 and that Councillors be allowed to spend an additional $2,000 to be funded from within their individual Councillor budget's and for expenditures to be reimbursed, the delivery of goods and or services shall be completed in full before May 1, 2018; 9 9 ate 60/ DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 8. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) Conservation Barn Reconstruction (5744.1602) - $900,000; b) Frenchman's Bay Waterfront Master Plan (Phase 1) (5780.1706) - $900,000; c) Reconstruction of Waterfront Trail (5323.1605) - $150,000; d) Minor Land Purchases (5320.1223) - $95,000. e) Sidewalks & Streetlights (5321.0403) - $117,000 f) Kingston Road — Whites Road section — New Streetlights and Poles (5325.1601) - $200,000 g) Kingston Road — Whites Road intersection (5323.1602) - $150,000 h) Glendale Park & Playground Improvements (5780.1701) - $150,000 i) DH -3 Tillings Road Oversizing (5321.1606) - $273,200 j) Michell Bridge (7001) Rehabilitation construction (5320.1708) - $1,025,000 k) Michell Bridge Rehabilitation (5320.1604) - $650,000 I) Michell Bridge Rehabilitation (5320.1415) - $470,000 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 10 10 rig o� DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 12. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2018 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 26 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2018; 14. That Public Sector Digest Inc. be awarded the contract to continue the City's Asset Management Planning in the amount of $70,000 subject to receipt of the Federation of Canadian Municipalities Municipal Asset Management Program grant; 15. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 16. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2018 Current budget: a) The Wrecking Yard license fee on page one of the 2018 User Fee Schedule be revised and that the fee be increased to $275 from $250; b) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2018 User Fee Schedule; 11 11 P1CKER1 NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers c) That Council approve revising "Schedule A — Fees" of the Sign By-law with the Sign Permit and Sign License fees listed in the 2018 User Fee Schedule. 17.. That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2006) with an effective date of March 1, 2018, from 0.53 cents per kilometre to 0.56 cents per kilometre for the first 5,000 kilometres and $0.49 cents per kilometre for travel beyond 5,000 kilometres; 18. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 19. That Council authorize the write-off property taxes, penalty and interest in the amount of $34,130.00 for Roll Number 1801 030 011 22812; 20. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 21. That Council approve the filing of the following assessment appeals: 1801 020 007 11748 1801 010 019 02321 1801 010 018 02330 1801 010 019 02322 1801 030 020 08790 1801 020 017 01129 1801 010 018 02328 22. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 23. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 24. That the Director, Finance & Treasurer be authorized at his discretion to transfer unused funds received from the Province's Municipal Greenhouse Gas Challenge Fund to the Reserve for Sustainable Initiatives; 12 12 cdy DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 25. That Council approves the following financial goals for the next term of office: a) Reduce the use of five year debt (external and internal) over the term of Council to zero by 2022; b) That non infrastructure levies (excluding Fire staffing) only be considered when the City no longer uses five year debt as a financing source for its annual budgets. 26. That Council amend the Community Grant policy as follows: a) That the recommended grants to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to October 26, 2018 to accommodate the 2019 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; d) That any organization's application shall be deemed as ineligible if the funding request is for the direct or indirect operation of a nursery or daycare school; e) That the Director, Finance & Treasurer be authorized to fund on a one time basis commercial liability insurance costs up to $500.00 for community groups upon confirmation that the policy has been purchased; and f) That Religious organizations may be eligible for funding if their event is open to the general public and the event is located on public or commercial grounds. 27. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 28. That Council approve the transfer of any Veridian dividends exceeding the 2018 dividend budget amount of $1,927,000 to the Roads and Bridges Reserve Fund; 29. That the Main Street Improvement Project Grant in the amount of $106,060 budgeted in General Government Consulting be put on hold and these funds be released based on a future Council approved report outlining.the expenditure plan; 13 13 Cdy DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 30. That Council authorize the establishment of the following reserves: a) That a Tennis Court Reserve be established and any unused 2018 funds budgeted under General Government consulting account (2126.2392) OMB Legal Appeal be transferred to this reserve, and that if the funds budgeted in 2019 for OMB Appeal purposes are not required, the remainder of $150,000 be transferred to the Tennis Court reserve and this reserve be used to fund tennis court improvements and reconstruction; b) That Council approve the establishment of the Seaton Financial Impact Agreement Reserve Fund and that the draft by-law attached hereto for the establishment of the reserve fund be enacted; 31. That Council amend the Financial Control Policy to provide the Treasurer the authority during any recess, break or absence of Council to draw from Reserves or Reserve Funds provided that the transfer from Reserves or Reserve Funds does not exceed the lesser of 5% of any particular approved expenditure or $100,000 and a report respecting those approvals is subsequently submitted to Council for information purposes; 32. That Council approve Finance staff applying to the Federation of Canadian Municipalities Municipal Asset Management Program and the City confirms it has budgeted $12,500 as it contribution towards the project and, if the City is successful, these funds are be directed to the following: a) Development of a Strategic Asset Management Policy and Data Governance Policy and Procedures; b) Asset Management Audit; and c) Facilities Data Work and Data Support and Training. 33. That Council approve the 2018 Low Income Seniors & Persons with Disabilities grant amount of $300 per household; 34. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Resolution #403/18 14 14 Carried as amended later in the meeting [Refer to following motion] City o/ DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor Cumming That Report FIN 03-18 be amended to include the following as Recommendation 35: That the 2019 Budget Target be set at 2.2% (base budget 2017) excluding special levies and impact of bargaining contracts still to be determined. The main motion was then Carried Unanimously on a recorded vote as amended. 3. Director, Finance & Treasurer, Report FIN 04-18 Ontario Ministry of Housing Development Charges Rebate Program Resolution #404/18 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Report FIN 04-18 regarding the Ontario Ministry of Housing Development Charges Rebate Program be received; 2. That Staff be authorized to prepare and submit an expression of interest to the Minister of Housing indicating the City of Pickering's interest in participating in the Ontario Development Charges Rebate Program; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. (VIII) Notice of Motion Resolution #405/18 Moved by Councillor Brenner Seconded by Councillor Cumming Carried Whereas: public libraries provide safe, inclusive, and vibrant community hubs where residents of all backgrounds are welcome to learn, work, connect, and collaborate; Whereas: the Pickering Public Library actively partners with the community to deliver valued services and contributes to a culture of social good by sharing knowledge and resources; 15 15 C460/ DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Whereas: the Pickering Public Library continues to evolve its services to meet the changing needs of a growing community, including a new generation of residents who think, learn, read, and collaborate in new ways; Whereas: the Pickering Public Library continues to manage public resources with the utmost care and are committed to the sustainability of their services in a context of increased use and reduced resources; Whereas: the Pickering Public Library continues to deliver services that support provincial initiatives, such as poverty reduction, lifelong learning and skill development, local economic development, health literacy, and provides equitable access to provincial government web sites and services; Now Therefore the City of Pickering urges the Province of Ontario to recognize the contribution of local libraries within their communities and to cease the 20 year budget freeze to local public libraries in an acknowledgement to the services they offer to all residents; Now Therefore the City of Pickering urges the Province of Ontario to reinstate adequate and appropriate funding for local public libraries, increasing each year going forward in line with the consumer price index; Now Therefore a copy of this resolution be sent to the Minister of Tourism, Culture, and Sport, the Ontario Minister of Municipal Affairs, the local MPPs, the Association of Municipalities Ontario, the Ontario Library Association, the Federation of Ontario Public Libraries, and the Region of Durham and local area municipalities for endorsement. Carried Unanimously on a Recorded Vote (IX) By-laws 7605/18 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 7606/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 7607/18 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, at 1954 Valley Farm Road, Part of Lot 10, Plan 509, Part 3, 40R-2509, City of Pickering (A 14/11) 16 16 c4 DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 7608/18 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Financial Impact Agreement Reserve Fund. Resolution #406/18 Moved by Councillor Pickles Seconded by Councillor Brenner That By-law Nos. 7605/18 through 7608/18 be approved. Carried (VIII) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #407/18 Moved by Councillor Brenner Seconded by Councillor Cumming That Council move In Camera in that the matters to be discussed relate to a proposed or pending acquisition or disposition of land by the municipality or local board, and advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. a) Verbal Update from Chief Administrative Officer Re: Acquisition and Disposal of Lands, Seaton Innovation Corridor Resolution #408/18 Moved by Councillor Brenner Seconded by Councillor Cumming That the recommendation considered at the. Closed Meeting of Council regarding the acquisition and disposal of lands in the Seaton Innovation Corridor, be approved. Carried 17 17 cdy PICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers (VIII) Other Business Councillor Pickles gave notice that he would be bringing forward a Notice of Motion at the March 12th Council meeting with respect to a lack of connections at the intersections of Taunton Road and Steeles Avenue. 2. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion at the March 12th Council meeting with respect to the Metrolinx car pool lot at the intersection of Highway 407 and Brock Road. (XI) Confirmation By-law By-law Number #7609/18 Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of February 26, 2018. (XII) Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned at 7:30 pm. Dated this 26th day of February, 2018. 18 18 Carried Carried David Ryan, Mayor Renee Michaud (Acting) Deputy Clerk Gdy�� DICKERING Executive Committee Meeting Minutes Monday, March 5, 2018 2:00 pm Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn D. Shields - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (III) Matters for Consideration 1. Director, Finance & Treasurer, Report FIN 05-18 Statement of the Treasurer Respecting 2017 Remuneration and Expenses Of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation Moved by Councillor Brenner Seconded by Councillor McLean It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2017 be received for information. 1 19 DICKERING Executive Committee Meeting Minutes Monday, March 5, 2018 2:00 pm Council Chambers Chair: Councillor Cumming (IV) Adjournment The meeting adjourned at 2:05 pm. 20 2 Carried Cdy �f DICKERING Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair: Councillor McLean Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel P. Bigioni K. Bentley C. Rose D. Shields N. Surti J. Brooks S. Andis D. Wylie C. Morrison L. Roberts - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Director, City Development and Chief Building Officer - Chief Planner - City Clerk - Manager, Development Review & Urban Design - Manager, Policy & Geomatics - Principal Planner - Policy - Principal Planner — Development Review - Planner - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor McLean, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 21 C4,,/ P1CKER1NG Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair: Councillor McLean C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 Information Report No. 03-18 Revised Zoning By-law Amendment Application A 11/16(R) Revised Draft Plan of Condominum Application CP 2016-04(R) Brock Road Duffins Forest Inc. Part of Lot 18, Concession 2, now Parts 1 to 12, 40R-28897 (2055 Brock Road) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. D. Wylie, Principal Planner — Development Review, appeared before the Committee and with the aid of a Power Point presentation provided an overview of the revised applications for zoning by-law amendment and draft plan of condominium for 2055 Brock Road. She outlined the location, noting the application is proposing a condominium development consisting of 59 unit residential condominiums on the developable portion of the subject lands. All units are proposed to be 3 storeys in height, approximately 9 metres. She also noted that two vehicular accesses would be off Usman Road, with a ratio of two parking spaces per dwelling unit, with a total of 16 visitor parking spaces. Dana Anderson, MHBC Planning, appeared before the Committee on behalf of the applicant in support of the application, noting this was a carry over from the previous application for one uniform development application. She also stated that cost sharing matters would be addressed, as well as technical matters as they continue to work with staff. Terry Allen, 1280 Commerce Street, appeared before the Committee, indicating his confusion with respect to the number of stories as well as height and number of units, and seeking clarification in this regard. He also noted that current owners in the area would be paying for the additional infrastructure required. He stated that TRCA should be more concerned with the floodplain on this application. Thomas Delzel, 1285 Commerce Court, Pickering, appeared before the Committee, questioning whether the City had a good working relationship with TRCA, as lands would be conveyed to TRCA. 2 22 CJy DICKERING Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair: Councillor McLean Dana Anderson returned to provide clarification that the proposal was for three stories with 9 metres in height. A discussion period ensued with Members seeking clarification with respect to the following; • One or two way entrances into the development • traffic studies being done • conflicting times with the mosque for parking and construction scheduling • responsibility for garbage and recycling, whether this would be the City or the Region of Durham • would the Accessibility Advisory Committee be reviewing the site plan applications • would the units have the capacity to modify for accessibility needs such as chairlifts • will units have the ability to achieve sustainability efficiencies prior to construction in a cost effective way such as being solar ready • would the parking spaces located in the garages be sufficient in size (III) Part "B" Planning & Development Reports 1. Director, City Development & CBO, Report PLN 04-18 Request to Establish a Stormwater Management Pond in the City of Pickering to accommodate Stormwater from Lands in the Town of Whitchurch-Stouffville Draft Plan of Subdivision 19T(W)-17.001 Zoning By-law Amendment ZBA17.001 11731 10TH Line Development Limited (Fieldgate Developments) Town of Whitchurch-Stouffville Discussion period ensued with Members inquiring whether the City would have input on the stormwater pond and who would assume ownership of the new pond, as well as any form of controls should the stormwater pond not be maintained. Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law Amendment Application ZBA 17.001 submitted by Malone Given Parsons and Fieldgate Developments for lands in the southeast quadrant of the Town of Whitchurch- 3 23 qty DICKERING Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair: Councillor McLean Stouffville to facilitate the development of 738 dwelling units, be received for information and comment; 2. That Pickering Council endorse in principle the proposal for Draft Plan of Subdivision 19T(W)-17.001 to establish a stormwater management pond within the geographic boundaries of the City of Pickering for a subdivision in the Town of Whitchurch-Stouffville, subject to an appropriate agreement between the Owner of the subdivision lands, the Town of Whitchurch-Stouffville, and the City of Pickering; 3. That the City of Pickering advise the Town of Whitchurch-Stouffville that it has no objection to the approval for Draft Plan of Subdivision 19T(W)-17.001, subject to the imposition of the following condition of draft approval: "That prior to registration of any part of the plan tributary to a stormwater facility in the City of Pickering, the Owner of lands subject to Draft Plan of Subdivision 19T(W)-17.001 and the Town of Whitchurch-Stouffville enter into an agreement with and to the satisfaction of the City of Pickering respecting various matters including: a) that the Owner and the Town of Whitchurch-Stouffville indemnify the City of Pickering with respect to any liability arising from any aspect of locating the stormwater management pond in Pickering; b) that the Town of Whitchurch-Stouffville assume the stormwater pond regardless of whether it owns the lands; and c) that the Owner provide appropriate financial compensation to the City of Pickering, including if required, any external legal fees;" 4. That the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and the Director, Finance & Treasurer be authorized to negotiate the agreement and bring it back for Council's approval; That the Owner of Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law Amendment Application ZBA 17.001 and the Town of Whitchurch-Stouffville be advised that they are obliged to ensure that the installation of the stormwater management pond complies with all relevant planning and development approvals including the Federal equivalents of satisfactory completion of a Phase 1 Environmental Site Assessment and Phase 2 if required, and cultural and heritage resource inventories and impact assessments and mitigation if required; and 4 24 c4 DICKERING Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair: Councillor McLean 6. That a copy of Report PLN 04-18 of the Director, City Development & CBO be forwarded to the Town of Whitchurch-Stouffville, 11731 10th Line Developments Limited, Transport Canada, and the Rouge National Urban Park. Carried 2. Director, City Development & CBO, Report PLN 06-18 Zoning By-law Amendment Application A 09/17 City Initiated Amendment to Zoning By-law 2511: Maximum Building Height in the "R3" and "R4" Zones J. Brooks, Manager, Policy & Geomatics, provided background information on the City initiated zoning by-law application for maximum building heights. He noted that through public consultation, concerns were brought forward with respect to infill housing, as currently there are no height restrictions in place, resulting in some new builds being out of character in the existing areas. He noted there was a need to fill the gap by bringing forward this amendment as an interim measure, and stated that through the consultations it was determined that a 9 metre limit was appropriate. Members questioned whether this amendment would provide a level of control when reviewing permit applications. They also questioned how a determination is made on what is acceptable with minor variance applications. Llewellyn Pereira, 709 Victory Drive, Pickering, appeared before the Committee questioning the timeframes for the study as well as community consultations. He also questioned whether By-law 2511 included any limitations on setbacks, as shadowing was a main concern, and also inquired about enforcement. Liz McKinnon, 669 Front Road, Pickering, appeared before the Committee noting her concerns with resale value of the homes with these height restrictions, as potential buyers hope to rebuild. She noted that currently there are four homes in the area which exceed the height restrictions. She also questioned why the height restrictions were only for specific areas. Terry Allen, 1280 Commerce Street, appeared before the Committee in support of the 9 metre height restriction, as he is opposed to monster homes. He noted that the height restriction would not effect the value of the homes, as potential buyers in the area tend to pay higher prices for tear downs. Discussion ensued with Members noting concerns over diminished home values, but more importantly, for those residents remaining in the area, who would be negatively 5 25 Gty og DICKERING Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair: Councillor McLean impacted by monster homes. They noted owners still have the ability to attend Committee of Adjustment in order to obtain a variance. Staff responded to questions raised regarding the form of the consultations as well as the timing for the study. An area resident appeared in support of the recommendation, noting that young residents will move out of the area due to affordability. Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming That City initiated Zoning By-law Amendment Application A 09/17 to add maximum building height provisions for lands zoned "R3" and "R4" within Zoning By-law 2511, as set out in Appendix I to Report PLN 06-18, be endorsed; and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. Carried Unanimously on A Recorded Vote Director, City Development & CBO, Report PLN 05-18 Draft Plan of Subdivision Application SP -2017-03 Marshall Homes (Copperfield) Ltd. Part of Lots 23, 24, 25 and 26, Plan 350 Recommendation Moved by Councillor Ashe Seconded by Councillor Butt That Draft Plan of Subdivision Application SP -2017-03, submitted by Marshall Homes (Copperfield) Ltd. on lands being Part of Lots 23, 24, 25 and 26, Plan 350, to establish a residential plan of subdivision consisting. of 7 lots for detached dwellings as shown on Attachment #3 to Report PLN 05-18 and the implementing conditions of approval as set out in Appendix I, be endorsed. 6 26 Carried Cl, DICKERING Planning & Development Committee Meeting Minutes Monday, March 5, 2018 7:00 pm - Council Chambers Chair:. Councillor McLean 4. Director, City Development & CBO, Report PLN 07-18 Future Reconfiguration of Pickering Parkway 1331301 Ontario Inc. In Trust 1450 Pickering Parkway A brief discussion ensued with Members noting concerns with respect to the limitations on the property with numerous easements and underground infrastructure, and questioned when work would commence. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That City of Pickering Council supports a future reduction in the Pickering Parkway right-of-way width to a minimum of 22.0 metres to accommodate a maximum 7.0 metre widening of Highway 401 into the City's right-of-way, should the Ministry of Transportation widen Highway 401 in the future and that the City accepts responsibility for the future reconfiguration of Pickering Parkway and associated impacts; and 2. That the Site Plan Control Agreement for Site Plan Application S 07/17 contain provisions obligating the landowner to convey the required 2.0 metre road widening along the entire frontage of Pickering Parkway to the City, at no cost to the City, in the event that Highway 401 is widened; and That a copy of this Report PLN 07-18 and Council's resolution on the matter be forwarded to appropriate staff at the Ministry of Transportation and 1331301 Ontario Inc. Carried (IV) Adjournment The meeting adjourned at 8:30 pm. 27 DICKERING Delegations March 12, 2018 1. Steve Gregoris, Deputy Site Vice President, Pickering Nuclear Ontario Power Generation Re: OPG Spring 2018 Update Jennifer O'Connell MP Pickering -Uxbridge Re: Update on Federal Budget 2018 28 C4 6h DICKERING March 12, 2018 Correspondence Pages 1. Corr.66-18 Scott Butler OGRA Policy and Research Ontario Good Roads Association 22-1525 Cornwall Road Oakville, ON L6J OB2 Motion to Endorse 31-32 Correspondence received from Scott Butler, OGRA, seeking Council support of a draft resolution with respect to reforms to the Municipal Class Environmental Assessment process relating to municipal infrastructure projects. 29 Subject: OGRA Requests Support for MCEA Process Reform ORIGIN 1.1 COPi 10: NVAI: g • POPP . ' IPP'. oc-r'.(o()-la TAKE,Pf3. ACTION . ( \o-i'ior- 4o Enors.e .i p..r, 4!ra11 61:1.122 FILE • ait ill , lotitO( Wednesday, January 17, 2018 +b 08.2. • 401wwn :40:- i 472 The Ontario Good Roads Association is seeking reforms to the Municipal Class Environmental Assessment (MCEA) process. In its current form the MCEA process has made municipal infrastructure projects longer in duration and more costly. The OGRA .Board of Directors encourages _ all municipalities in Ontario to adopt the following resolution that calls on the Minister of the - Environment and Climate Change to accelerate the Application for Review of the MCEA process. Links to further background information about the Municipal Class Environmental Assessment process can be found below the resolution. DRAFT RESOLUTION Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; And whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process; And whereas in spite of written commitments made by the Ministry of the Environment between 2013-2015, no action has been taken; And whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding; 30 Therefore be it resolved that City of Pickering requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part II Orders or Bump - Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs; And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process withprocesses defined under the Planning Act; And further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation. BACKGROUND INFORMATION The following links provide a comprehensive background of the work that the Municipal Engineers Association and the Residential and. Civil Construction Alliance of Ontario have done to advance this issue of MCEA reform. ® October 2017 Correspondence from the Municipal Engineers Association and the Residential and Civil Construction Alliance of Ontario to the Hon. Chris Ballard, Minister of the. Environment and Climate Change. • ReNew Magazine editorial examining the need to review the Municipal Class Environmental Assessment process ® The Development Approval Roundtable Action Plan, November 2017 ® Meeting Notes from the November 29, 2017 Evolution of th.e MCEA Workshop. ® . The MEA Companion Guide for the Municipal Class Environmental Assessment Manual ® Are Ontario's Municipal Class Environmental Assessments Worth the Added Time and Costs? • The 2014 Edition If you have any questions or concerns, please contact Scott Butler, OGRA's Manager of Policy and Research at 289-291-6472 ext. 24 or via email at scott@ogra,org. Regards, Scott R. Butler OGRA, Policy and Research 22 - 1525 Cornwall Road, Oakville, Ontario L6J 0B2 T:3 X89-291-6472 Ext. 24 C: 416-564-4319 www.ogra.org ciz, DICKERING March 12, 2018 Committee Reports a) Report EC 2018-03 of the Executive Committee Executive Pages 1. Director, Finance & Treasurer, Report FIN 05-18 1-9 Statement of the Treasurer Respecting 2017 Remuneration and Expenses Of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2017 be received for information. 32 C<tp 601 DICKERING March 12, 2018 Committee Reports b) Report PD 2018-02 of the Planning & Development Committee Pages 1. Director, City Development & CBO, Report PLN 04-18 13-19 Request to Establish a Stormwater Management Pond in the City of Pickering to accommodate Stormwater from Lands in the Town of Whitchurch-Stouffville Draft Plan of Subdivision 19T(W)-17.001 Zoning By-law Amendment ZBA17.001 11731 10TH Line Development Limited (Fieldgate Developments) Town of Whitchurch-Stouffville Recommendation 1. That Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law Amendment Application ZBA 17.001 submitted by Malone Given Parsons and Fieldgate Developments for lands in the southeast quadrant of the Town of Whitchurch-Stouffville to facilitate the development of 738 2. That Pickering Council endorse in principle the proposal for Draft Plan of Subdivision 19T(W)-17.001 to establish a stormwater management pond within the geographic boundaries of the City of Pickeringfor a subdivision in the Town of Whitchurch-Stouffville, subject to an appropriate agreement between the Owner of the subdivision lands, the Town of Whitchurch- Stouffville, and the City of Pickering; 3. That the City of Pickering advise the Town of Whitchurch-Stouffville that it has no objection to the approval for Draft Plan of Subdivision 19T(W)- 17.001, subject to the imposition of the following condition of draft approval: "That prior to registration of any part of the plan tributary to a stormwater facility in the City of Pickering, the Owner of lands subject to Draft Plan of Subdivision 19T(W)-17.001 and the Town of Whitchurch-Stouffville enter into an agreement with and to the satisfaction of the City of Pickering respecting various matters including: a) that the Owner and the Town of Whitchurch-Stouffville indemnify the City of Pickering with respect to any liability arising from any aspect of locating the stormwater management pond in Pickering; b) that the Town of Whitchurch-Stouffville assume the stormwater pond regardless of whether it owns the lands; and c) that the Owner provide appropriate financial compensation to the City of Pickering, including if required, any external legal fees;" 33 4. That the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and the Director, Finance & Treasurer be authorized to negotiate the agreement and bring it back for Council's approval; 5. That the Owner of Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law Amendment Application ZBA 17.001 and the Town of Whitchurch- Stouffville be advised that they are obliged to ensure that the installation of the stormwater management pond complies with all relevant planning and development approvals including the Federal equivalents of satisfactory completion of a Phase 1 Environmental Site Assessment and Phase 2 if required, and cultural and heritage resource inventories and impact assessments and mitigation if required; and 6. That a copy of Report PLN 04-18 of the Director, City Development & CBO be forwarded to the Town of Whitchurch-Stouffville, 11731 10th Line Developments Limited, Transport Canada, and the Rouge National Urban Park. 2. Director, City Development & CBO, Report PLN 06-18 20-40 Zoning By-law Amendment Application A 09/17 City Initiated Amendment to Zoning By-law 2511: Maximum Building Height in the "R3" and "R4" Zones Recommendation That City initiated Zoning By-law Amendment Application A 09/17 to add maximum building height provisions for lands zoned "R3" and "R4" within Zoning By-law 2511, as set out in Appendix I to Report PLN 06-18, be endorsed; and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. 3. Director, City Development & CBO, Report PLN 05-18 Draft Plan of Subdivision Application SP -2017-03 Marshall Homes (Copperfield) Ltd. Part of Lots 23, 24, 25 and 26, Plan 350 Recommendation 41-61 That Draft Plan of Subdivision Application SP -2017-03, submitted by Marshall Homes (Copperfield) Ltd. on lands being Part of Lots 23, 24, 25 and 26, Plan 350, to establish a residential plan of subdivision consisting of 7 lots for detached dwellings as shown on Attachment #3 to Report PLN 05-18 and the implementing conditions of approval as set out in Appendix 1, be endorsed. 4. Director, City Development & CBO, Report PLN 07-18 Future Reconfiguration of Pickering Parkway 1331301 Ontario Inc. In Trust 1450 Pickering Parkway 34 62-74 Recommendation That City of Pickering Council supports a future reduction in the Pickering Parkway right-of-way width to a minimum of 22.0 metres to accommodate a maximum 7.0 metre widening of Highway 401 into the City's right-of- way, should the Ministry of Transportation widen Highway 401 in the future and that the City accepts responsibility for the future reconfiguration of Pickering Parkway and associated impacts; and 2. That the Site Plan Control Agreement for Site Plan Application S 07/17 contain provisions obligating the landowner to convey the required 2.0 metre road widening along the entire frontage of Pickering Parkway to the City, at no cost to the City, in the event that Highway 401 is widened; and 3. That a copy of this Report PLN 07-18 and Council's resolution on the matter be forwarded to appropriate staff at the Ministry of Transportation and 1331301 Ontario Inc. 35 RGCKERJ Notice of Motion a) Community Safety Zones on Local Roads Moved by Councillor Brenner Seconded by Councillor McLean March 12, 2018 Whereas in January 2003, new provincial legislation enabled the City of Pickering to implement a policy to regulate the installation of community safety zone roads in specified locations with a goal to target aggressive driving and to improve safety; Whereas on May 30, 2017, Ontario passed Bill 65, Safer School Zones Act to help municipalities target unsafe drivers and protect children, seniors, other pedestrians and cyclists; Whereas the new Act will allow municipalities to implement and operate automated speed enforcement (ASE) technology to enforce speeding traffic offences in school and community safety zones on roads with a speed limit under 80 km/h using an opt - in approach enabling municipalities to enroll in a red light camera (RLC) program through a streamlined regulatory approval process; Whereas municipalities will be able to establish reduced default speed limits (RDSLs) in urban areas within municipal boundaries/neighbourhoods with speed limit signs posted at entry and exit points (i.e. perimeter signs); Now Therefore be it resolved that: 1. City staff conduct a review of the community safety zones policy, specifically in regards to local roads fronting schools, including a work plan for the consideration and possible implementation of the options available in Bill 65. 2. And that staff report back no later than June b) Taunton Road/Steeles Avenue Connection Moved by Councillor Pickles Seconded by Councillor Butt Whereas Taunton Road in the Region of Durham is a 4 lane arterial road east of the York Durham Line (Regional Road # 30), and Steeles Avenue in the City of Toronto is a 4 lane arterial road west of the York Durham Line to Beare Road, and a 2 lane arterial road west of Beare Road to Tapscott Road (east of Markham Road); 36 Whereas the Region of York has completed an Environmental Assessment (EA) to widen Steeles Avenue from Tapscott Road to Ninth Line (Donald Cousens Parkway) a distance of approximately 1.5 km, from 2 lanes to 6 lanes, and design work is being undertaken by the City of Toronto; Whereas the timing of construction of the widening of Steeles Avenue from Tapscott Road to Ninth Line (Donald Cousens Parkway) is not committed to, as there are further commitments required between the City of Toronto and the Region of York and outstanding issues to be resolved before construction can commence; Whereas an EA has not commenced to resolve the capacity and safety issues of the section of Steeles Avenue between Ninth Line (Donald Cousens Parkway) and Beare Road, a distance of approximately 4.3 km, and this bottleneck, which currently impacts traffic capacity and safety, will worsen as development in Seaton progresses; Whereas the Taunton Road/Steeles Avenue connection has been recognized as an important transportation corridor, including bus rapid transit, in the Durham Transportation Master Plan December 2017, the York Region Transportation Master Plan 2016, and the Metrolinx Regional Transportation Plan (Big Move 2008); and Whereas the City of Pickering recently commented on the Metrolinx Draft 2041 Regional Transportation Plan indicating "To facilitate priority bus service in the Taunton Road/Steeles Avenue corridor, Steeles Avenue will need to be improved west of Regional Road # 30. It is recommended that Metrolinx take a lead role in bringing together the various parties (i.e. The City of Toronto, York Region, and Durham Region) to advance this project in a timely fashion." Now Therefore The Council of the City of Pickering request that The City of Toronto, The Region of York, and Metrolinx make the Class Environmental Assessment to increase capacity and safety on Steeles Avenue between Beare Road and Ninth Line (Donald Cousens Parkway) a priority in their capital planning programs; and that this resolution be forwarded to the City of Toronto, The Regional Municipality of York, Metrolinx, and the Regional Municipality of Durham. c) Durham Region Transit Access to Brougham Metrolinx Carpool Lot Moved by Councillor Pickles Seconded by Councillor Butt Whereas Durham Region Transit Route 603 is a new service that provides a Zink from the Pickering GO station to Uxbridge, along Brock Road; 37 Whereas Route 603 currently does not service the Brougham (Hwy 407 at Brock Road) Metrolinx carpool lot. Durham Region Transit has installed transit stops on Brock Road at the carpool lot entrance; Whereas Durham Region Transit wishes to service the Brougham carpool lot to connect between its routes and that of. GO Transit to the benefit of all transit customers; Whereas at this time, Durham Region Transit is unable to access the carpool lot as a property access agreement has not been reached. Discussions have started between Durham Region Transit and Metrolinx and Durham Region Transit is awaiting a reply from Metrolinx to move forward; Now therefore the City of Pickering supports Durham Region Transit access with no fees to the Brougham Metrolinx carpool lot and requests Metrolinx to reach a mutually acceptable agreement with Durham Region Transit to implement this; Now therefore this motion be copied to Metrolinx, Durham Region Transit Commission, Region of Durham, MPP Tracy MacCharles, and MPP Joe Dickson. d) Amendment to Election Sign By-law Moved by Councillor McLean Seconded by Councillor .Brenner Whereas the City's Election Sign By-law 7591/17 was passed on December 11, 2017; Whereas the said By-law contains an exemption for legitimate business signs; Whereas the provisions of the By-law related to business signs require clarification, Now Therefore be it resolved that Election Sign By-law 7591/17 be amended as follows: a) The title of Section 7 is amended to "07 Vehicle Signs and Businesses"; and b) Section 7.03 is amended by inserting the words "or in any other location" after the word "vehicle" in the second line. 38 Pickering Museum Village Advisory Committee Moved by Councillor McLean Seconded by Councillor Cumming Whereas in 2013, a pilot project was introduced by the City Clerk in an effort to increase the effectiveness of the City of Pickering's Advisory Boards and Committees; Whereas the pilot project recommended to eliminate the Chair and Vice Chair positions and replace these positions with staff facilitators who would be more effective in guiding the members in fulfilling the Committee's mandate; Whereas the initial pilot project was for a two-year term starting in 2013 and ending in 2014 for four of the current advisory committees and then further adopted by Council as per the Boards and Advisory Committees Policy, ADM 040 for the 2014-2018 term of Council for all other advisory boards and committees, including the Pickering Museum Village Advisory Committee; Whereas the role of the staff facilitator would eliminate some of the work involved with preparing agendas and conducting meetings from members who are elected as Chairs and Vice Chairs, allowing more time to concentrate on the Committee's mandate, instead of agenda preparation and parliamentary procedures. The intent was that the staff facilitator would have daily contact with Members of Council and City staff to move committee mandates along quicker; Whereas to assist with transparency and community relevance, City staff would work cooperatively with the Pickering Museum Village Advisory Committee; Whereas the members of the Pickering Museum Village Advisory Committee have expressed concerns with the staff facilitator structure currently in place inhibiting the mandate of the committee; Now Therefore the members of the Pickering Museum Village Advisory Committee are recommending that the Chair and Vice Chair roles be re -instated for the next term of Council starting in December 2018 and ending in November 2022, and that City staff continue to liaise with the Advisory Board in taking minutes and to coordinate agendas, correspondence, etc. and; Now Therefore on behalf of the members of the Pickering Museum Village Advisory Committee, Council direct the City Clerk to amend the Boards & Advisory Committees of Council Policy ADM 040 and the Pickering Museum Village Advisory Committee's Terms of Reference to allow volunteer community members to be elected as Chair and Vice Chair in order to provide greater autonomy for the committee members to fulfill their mandate. 39 og DICKERING By-laws March 12, 2018 7610/18 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended to implement the Official Plan of the City of Pickering, Region of Durham (A 09/17) [Refer to Planning & Development agenda pages 28 — 30] 7611/18 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors. (By-law attached) 40 DICKERING Memo To: Debbie Shields City Clerk From: Kyle Bentley Director, City Development & CBO Copy: Not Applicable Subject: Amend Schedule A of By-law 7362/14 appointing Inspectors File: L-2000-021 March 6, 2018 As a result of staff changes within the Building Services Section, and pursuant to the Building Code Act, please be advised that it will be necessary to amend Schedule A of By-law 7362/14 as attached hereto. The new schedule will reflect the following housekeeping changes: • Please find an attached schedule A updated noting all of the appointed Building inspectors If you have any questions, please contact me at extension 2070. KB:Id Attachment Schedule A — Appointments 41 The Corporation of the City of Pickering By-law No. 7611/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7362/14, Council appointed a Chief Building Official and such Inspectors as are necessary for the'enforcement of the Act within the City of Pickering; Whereas, as a result of recent staff changes, the By-law to appoint these individuals must be amended to reflect the deletion of an Inspector, and appointment of new Inspectors; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Schedule A of By-law 7362/14, as amended, is hereby deleted and replaced with Schedule A attached hereto. By-law passed this 12th day of March 2018. David Ryan, Mayor Debbie Shields, City Clerk 42 Schedule A Appointments Item Column • Column 1. Chief Building Official Kyle Bentley 2. Deputy Chief Building Official/Inspector Carl Kolbe 3. Deputy Chief Building Official/Inspector Brenda Yarush 4. Inspector Steven Amaral 5. Inspector Jeremy Bender 6. Inspector Joseph Domanski 7. Inspector Adam Fowler 8. Inspector Rachelle Gravel 9. Inspector Steven Heidebrecht 10. Inspector Brian Holmes 11. Inspector Andras Szonyi 12. Inspector Robert Watson 13. Inspector Andy Westcott 43