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HomeMy WebLinkAboutFebruary 8 MILLENNIUM 2000 STEERING COMMITTEE MINUTES FOR FEBRUARY 8, 1999 6:00 P.M. In Attendance: Councillor Doug Dickerson, Chairman Mayor Wayne Arthurs Councillor Mark Holland Councillor Maurice Brenner Councillor Dave Ryan Councillor Rick Johnson Councillor Dave Pickles T. J. Quinn, Chief Administrative Officer E. Buntsma, Director of Parks and Facilities G. Paterson, Director of Finance and Treasurer Tom Mohr, Pickering Historical Society John Sabean, Pickering Historical Society • Councillor Dickerson gave a status report on the Millennium 2000 events. He advised that a proposal has been received from Concepts for the ten minute indoor and outdoor fireworks at a cost of$45,482.50. The contract must be entered into as soon as possible in order that the fireworks may be ordered from the company with the highest qualifications. • A proposal has not yet been received from Lone Star for the entertainment. A presentation will be made by Councillor Dickerson and a representative of the Lone Star Restaurant at the Council Meeting of February 15, 1999. • A proposal was received for the cost of 22" x 6' banners for an amount of$83,100 for 1,000 banners. This proposal was returned and the individual was requested to bring back a further proposal at a cost of$65,000 to $70,000 which may result in only 700 banners being prepared. • Councillor Dickerson advised that the Pickering Historical Society were requested to create a Pickering historical book. He stated that Tom Mohr and John Sabean were present to make a presentation. • Councillor Dickerson advised that expenses for the Millennium events will be approximately$420,000 and revenue may be approximately$466,000. it - 2 - • Councillor Dickerson stated that consideration is being given to the rental or possible purchase of a couple of tents to be used for various events. • Councillor Dickerson thanked Councillor Pickles for his assistance with acquiring Jade Sea Developments support. • Tom Mohr and John Sabean made a presentation concerning the Pickering Historical Book being created. They advised that 20,000 copies will be printed and sold at a cost of$10 each. Production cost will be $200,000 and this cost will be covered by the sale of the books. Gail Lawlor has agreed to attract advertising sponsors. John distributed samples of pages with advertisement placement, advising that the cost of advertising will depend on whether the sponsor wants to advertise on a page with one ad or a page with multiple ads. The title of this edition will be "Time Present and Time Past'. There will be a total of 256 pages with a sixteen page section in the centre of full colour photos, the remainder will be black and white. They advised that rather than borrowing photos they would prefer to go into homes with a scanner and laptop. • Councillor Dickerson requested endorsement in principle on previously discussed issues, all but the Lone Star proposal which they are still awaiting. • Councillor Dickerson stated that consideration could be given to acquiring alumni lists from the area high schools and advertise the sale of the books to those listed. • Consideration could also be given to setting aside six pages in the historical book for sponsor advertising. • A Region of Durham project is the creation of a Millennium coin. A discussion took place as to the whether the Town of Pickering logo or building should be placed on the Town of Pickering's coin. A symbol of the Region of Durham will appear on the other side. • Councillor Ryan stated his concerns with respect to the cost of the fireworks, the awarding of various projects without going through a general tendering process and also his concern with the damage at the Liverpool House of broken hurricane lanterns at the sponsors dinner. • Councillor Ryan also commented on the fact that the projected cost of the fireworks is double the expenditure of the July 1st event and the extra funds being spent could be directed to the youth or seniors projects. - 3 - • Councillor Johnson commented on the advertising which has been promised to and expected by the sponsors. • Councillor Dickerson received concensus on the proposals he put forward. The meeting adjourned at 7:02 p.m.