The URL can be used to link to this page

Home My WebLink AboutFIN 24-17DICKERING Report to Executive Committee Report Number: FIN 24-17 Date: December 4, 2017 From: Stan Karwowski Director, Finance & Treasurer Subject: 2018 Interim Spending Authority Recommendation: 1. That the 2018 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2018 Current Budget by Council; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2018 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Current Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first six Report FIN 24-17 December 4, 2017 Subject: 2018 Interim Spending Authority Page 2 months of 2018 or when Council approves the 2018 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than six months of the annual budget due to the seasonal nature of this cost centre and past spending patterns. This has been reflected in Attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last few years. The 50% interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from 2010. in the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely mariner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2018 Capital Budget will require specific approval by Council. In October 2017, the Whitevale Master Drainage Plan Implementation Project has been identified as a pre -2018 Capital Budget project. Request for specific approval for a net project cost of $311,346, to be funded by a transfer from the Roads and Bridges Reserve Fund has been forwarded to Council. Report ENG 24-17 submitted to the Executive Meeting dated November 6, 2017 provides further background information on this pre -2018 Capital Budget project. Attachments: 1. 2018 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved/Endorsed By: Caryn Kong, CPA, CGA Senior Financial Analyst — Capital & Debt Management Stan Karwowski, CPA, CMA, MBA Director, Finance & Treasurer Report FIN 24-17 December 4, 2017 Subject: 2018 Interim Spending Authority Page 3 Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer City of Pickering 2018 interim Current Operation Appropriations Cost Centres 2121 Office of the CAO - Admin. 2129 Customer Care Centre 2621 Economic Development & Marketing 2139 Human Resources 2141 Health & Safety 2610 City Development - Admin. 2611 Planning & Design 2612 Building Services 2620 Strategic Initiatives & Sustainability 2630 Committee of Adjustment 2743 Heritage Pickering 2711 Cult. & Rec. Admin. 2124 Civic Centre 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2500 Operations - Admin. 2132 Property Maintenance 2315 Fleet Services 2320 Roads 2718 Parks 2196 Information Technology 2125 Legal Services 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2290 Engineering Services - Admin. 2230 Crossing Guards 2613 Water Resources & Development Servic 2323 Sidewalks 2325 Street Lights 2127 Finance 2133 Supply & Services 2240 Fire Protection 2241 Emergency Operations 2745 Libraries Gen Government -Various Capital -Library Materials Capital -Equipment & Furniture Total 2017 Approved Budget 585,246 563,875 741,938 752,460 159,337 667,037 2,831,201 1,581,503 864,964 9,671 13,225 2,397,350 832,273 505,713 2,266,920 363,678 1,372,327 981,864 3,239,032 976,582 956,847 871,909 913,945 877,606 1,294,811 6,797,491 4,112,924 1,702,297 737,222 547,474 193,995 510,812 1,038,199 486,804 2,129,179 511,110 1,777,030 535,404 1,590,646 3,526,912 403,409 16,284,865 143,926 5,678,476 16,068,369 396,000 0 91,793,858 '. ACHMr iN a- �.` REPORT L, , 2018 (Jan. 1- June 30) interim Appropriations 292,623 281,938 370,969 376,230 79,669 333,519 1,415,601 790,752 432,482 4,836 6,613 1,198,675 416,137 252,857 1,133,460 181,839 686,164 490,932 1,619,516 488,291 478,424 435,955 456,973 438,803 647,406 4,078,495 2,056,462 851,149 368,611 273,737 96,998 255,406 519,100 243,402 1,064,590 255,555 888,515 267,702 795,323 1,763,456 201,705 8,142, 433 71,963 2,839,238 7,114, 825 237,600 200,000 45,896,929 i7