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DICKERING
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, June 27, 2017
7:00 pm
City Hall — Main Committee Room
Attendees: Tanya Ryce, Supervisor, Cultural Services
Katrina Pyke, Coordinator, Museum Operations
Don Hudson, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Laura Drake, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Pamela Fuselli, Pickering Museum Village Advisory Committee
Absent: Laura Coulter, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1.
Call to Order & Welcome
T. Ryce called the meeting to order at 7:00 pm by
welcoming all present.
T. Ryce requested committee approval to record the
meeting, allowing the recording secretary to leave
for an urgent Canada Day Re -Location meeting.
Motion: that the PMV Advisory Committee June
27th meeting be recorded for the purpose of minute
taking.
Moved: P. Savel
Seconded: R. Cowan
Carried
2.
Approval of Agenda & Previous Minutes
Amendments to the May 23rd minutes as follows:
T. Ryce to clarify wording.
Page 1 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Check pg. 3 first bullet, 2nd line — check meaning of
reserve fund and clarify.
Motion: to amend/approve the minutes as written.
Moved: P. Save!
Seconded: R. Cowan
Carried
Motion: to approve the Agenda as written.
Moved: L. Drake
Seconded: K. Emmink
Carried
3.
Review of Action Items
V. Plouffe to look into Miller Waste Contract prior
to cancelling pick-up. Update: No progress due to
recent staffing shuffle.
T. Ryce to confirm date to advertise with the Clerk
and prepare presentation bullet points for G.
Lowman. Update: Advisory Committee Member
advertisement to be posted for 6 weeks, starting in
June.
T. Ryce and K. Pyke to develop short list of
community organizations for G. Lowman to visit.
Complete. Completed.
Strategic Plan Steering Committee to consider re-
opening interview data collection. Closed.
T. Ryce to send a flyer for Confederation Caper to
the committee. Pending.
Date of Inventory of Printing Press (E. Tayles).
Pending.
Remediation Project List (K. Pyke). Pending.
Research other Municipalities for levy precedents
or developing business case. (D. Hudson) —
Requests that Clerk's office perform.
V. Plouffe to make M.
Moreira aware of issue.
T. Ryce to follow up with
Clerk's Office for direction.
4.
PMVF Report
No report provided.
Page 2 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
5.
Sub Committee Reports
Collections Sub Committee
See attached minutes/report of the sub -committee as
distributed.
Motion to accept the minutes of the Collections
Sub Committee as presented.
Moved: P. Savel
Seconded: R. Cowan
Volunteer Recognition Sub Committee
Material for Governor General's Award pending.
6.
Strategic Plan Steering Committee Report
Met to review the Critical Issues Report (summary of
input from public input sessions, interviews and
survey. Rough draft of strategic plan format under
review. Date to be set for the Retreat day, in July or
early August.
7.
2017 Draft Work Plan Review
Committee reviewed the document distributed.
D. Hudson suggests the committee review the role of
the Facility Improvement Sub -committee moving
forward.
Edit: spelling of artifact.
Motion: That the Committee support the Annual
Work Plan Report with amendment.
Moved: P. Savel
Seconded: R. Cowan
Sub Committee Chairs to
have reports due for
January meeting going
forward in 2018.
8.
New Business & Adjournment
Verbal Report by the Manager, Capital Projects,
Cultural Services.
Organizational changes
V. Plouffe is now Manager, Facilities Capital Projects.
The Supervisor, Facility Operations for the PMV is
now Marcos Moreira.
D. Hudson suggests the
committee review the role
of the Facility
Improvement Sub -
committee moving
forward.
Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Harvey House
$15,000 is remaining in City funding. Floor plans
complete; electrical outlets to be identified, and
locations for fixtures and switches.
Motion:
That staff approach the PMVF to advise them that
work will be proceeding on the Harvey House later
this summer, utilizing the $80,000 of pre-approved
funding by the Board, and that invoicing will be made
directly to the PMVF for payment.
V. Plouffe to follow up with
Moved by: P. Savel
PMVF regarding the start
Seconded by: K. Emmink
of invoicing.
Carried
Combination Barn
Design work underway. Public Works staff to support
required move of artifacts from Combination Barn to
Gas & Steam Barn for the restoration work to move
forward. Construction expected to be completed in
August 2017.
Fire Safety Plan
Site-wide draft fire safety plan received and currently
under review.
TRCA Lands
Geo testing on hold pending a Class 4 archaeological
study.
Architectural Services (Blacksmith Shop)
Purchase order pending to Goldsmith Borgal &
Company, the same firm that completed the study on
the general store in 2016.
Collins House
Consider approaching the PMVF to include chimney
stabilization work as part of work on roof (City
project).
Door Replacement
Odd Fellows Hall reproduction Doors to be replaced.
V. Plouffe to submit
This is required to increase the building's occupant
request for funding form to
load limit.
PMVF for Collins chimney
stabilization work.
Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Accessibility Grant
The city's grant application for funding ramp
replacements at Redman House, Puterbaugh
Schoolhouse, Collins House and the Brougham
Temperance House was not successful; PMV ramp
repairs will need to be added to next year's capital
project submissions.
CMOG
K. Pyke distributed PMV's Standards Review
submission, and Annual Report.
See documents distributed and attached.
Motion: To accept the 2016 Annual Report and
CMOG Standards Submissions as presented and
with amendments to the Financial Standard.
Moved: D. Hudson
Seconded: P. Fuselli
Carried
Tom Thomson Event
Monday, July 10 at 7:00 pm, City Hall — meeting to
organize the Tom Thomson event. All members
welcome to attend.
V. Plouffe to initiate
reproduction door
replacement.
V. Plouffe to submit
request for funding form to
PMVF for Collins chimney
stabilization work.
9.
Next Meeting: Tuesday, September 26, 2017, City
Hall
Motion: That the meeting be adjourned
Moved: K. Emmink
Seconded: L. Drake
Carried
Meeting Adjourned: 8:30 pm
Copy: Director, Community Services
Clerks
Page 5 of 5