HomeMy WebLinkAboutMay 23, 2017CGa 0,d
DICKERING
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, May 23, 2017
6:00 pm
Pickering Museum Village, Redman House
Attendees: Tanya Ryce, Supervisor, Cultural Services
Vince Plouffe, Manager, Facilities Capital Projects
Katrina Pyke, Coordinator, Museum Programs
Joan De Gennaro, Clerk -Typist (recording secretary)
Don Hudson, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Laura Drake, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Pamela Fuselli, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Karen Grant, Director, Pickering Museum Village Foundation
Suzanne Derome, Director, Pickering Museum Village Foundation
Absent: Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1.
Call to Order & Welcome
T. Ryce called the meeting to order at 7:00 pm and
welcomed members of the Pickering Museum
Village Foundation.
2.
Site Walk About
V. Plouffe led a lower site walkabout and discussion
on upcoming projects.
3.
Approval of Agenda & Previous Minutes
Amendment to the Agenda - Committee to do site
walk about as item 2 and Approval of Agenda &
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Previous Minutes as item 3, K. Pyke to provide the
Volunteer Program update as item 8
Motion: to approve the agenda as amended.
Moved: P. Savel
Seconded: L. Coulter
Carried
Amendments to the April 25th minutes
Item 5
• include the word "Sub-" in the title of
Collections Committee
• insert Volunteer Recognition Sub -Committee
title
• insert "G. Lowman provided a verbal report to
the committee"
• changes to the motion to be: "to receive the
verbal report of the Pickering Museum Village
Volunteer Recognition Sub -Committee"
• Insert the word "Sub-" into the Facility
Improvement Committee title
• Remove the word unilaterally on item 8
Motion: to accept the minutes of the April 23rd
Pickering Museum Village Advisory Committee
meeting as amended.
Moved: K. Emmink
Seconded: R. Cowan
Carried
4.
Review of Action Items
V. Plouffe to provide completion percentages and
notes on projects to D. Hudson prior to next meeting.
- complete
K. Pyke to provide updated education chart — to be
distributed with the approved minutes. - complete
J. De Gennaro to include the Canada 150
presentation with the distribution of the draft minutes.
- complete
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J. De Gennaro to include M. Smiles' Events Report
(PowerPoint presentation) with approved minutes. -
complete
J. De Gennaro to distribute the PMVF February
minutes with the Final minutes of the March PMV
Advisory Committee. - complete
M. Smiles to consult with E. Tayles on the timeline of
the volunteer posting, and distribute an email call for
applicants. - complete
J. De Gennaro to copy any staff noted in Action items
on minutes. - complete
E. Tayles to let G. Lowman know the date of the
inventory session.- pending
M. Smiles to attend the meeting in May to provide the
Volunteer Program Update. - complete
K. Pyke to provide a remediation work list to J. De
Gennaro - for distribution to the Committee
D. Hudson to research other municipalities and use of
levies to create a business case - has done some
preliminary investigation into this.
• V. Plouffe noted it would be best if set up as a
reserve fund that could also receive any
proceeds from the sale of deaccessioned
artifacts.
• T. Ryce noted that M. Carpino has advised
that there is language in the Cultural Plan that
supports this levee. - a business case to be
prepared
K. Pyke and T. Ryce will determine a course of action
on service groups visits regarding Pickering Museum
Village Advisory Committee membership.
V. Plouffe to look into
Miller Waste Contract prior
to cancelling pick-up.
Update: No progress due
to recent staffing shuffle.
Will make M. Moreria
aware of this issue.
T. Ryce to confirm date to
advertise with the Clerk
and prepare presentation
bullet points for G.
Lowman.
T. Ryce and K. Pyke to
develop short list of
community organizations
for G. Lowman to visit.
5.
Pickering Museum Village Foundation Report
G. Oakes advised that there is no formal report to
share.
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6.
Sub Committee Reports
Collections Sub Committee
Motion: to endorse the recommendation of the
Collections Sub Committee to accession the donation
from Kathy Williams.
Moved: P. Savel
Seconded: R. Cowan
Carried
Motion: to endorse the recommendation of the
Collections Sub Committee to deaccession the
Sewery Steam Engine.
Moved: P. Savel
Seconded: K. Emmink
Carried
Motion: to accept the minutes of the Collections Sub
Committee as presented.
Moved: P. Savel
Seconded: R. Cowan
Carried
Facility Improvement Sub Committee
No report
Volunteer Recognition Sub Committee
Motion: to accept the Volunteer Recognition Sub
Committee's written report and notes provided by L.
Coulter from the May 10th meeting.
Moved: L. Drake
Seconded: L. Coulter
Carried
7.
Strategic Plan Steering Committee Report
K. Pyke noted that survey data collection will be
complete in a week. All focus groups and interviews
are completed.
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P. Fuselli noted that the committee reached a lot of
key people and received significant information and
feedback — there is a feeling of excitement for the
potential of what could occur at the Museum moving
forward.
D. Hudson noted that he and P. Savel did interviews
with Council and Senior staff. D. Hudson noted that
the Advisory Committee should remain as a presence
in front of the Council moving forward.
G. Oakes suggested that the steering committee
consider going to the MPP's and MP's for interviews
as well.
Steering Committee to
consider re -opening
interview data collection.
8.
Volunteer Program Update
K. Pyke provided an update on the Volunteer
Program on behalf of M. Smiles.
9.
New Business & Adjournment
P. Savel noted that the Backwoods Players will be
presenting the Whodunit Confederation Caper in
July.
L. Coulter mentioned that the Civic Awards event on
Monday, May 27th at 7:00 pm is open to the public,
and encouraged members to attend and support
nominees.
L. Coulter asked about the open position on the
committee. T. Ryce noted that it was approved for G.
Lowman and D. Hudson to reach out to other
Community Groups regarding the position.
K. Pyke noted that PMV has hired their summer
staffing as well as one of the two Heritage Program
Assistants.
T. Ryce noted that Artfest is occurring this weekend
at Esplanade Park along with How To in 10 and Your
City.
T. Ryce to send a flyer for
Confederation Caper to the
committee.
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A piece of public art will be selected from an Ontario
grant the City received.
On June 13th Cultural Services will begin planning the
Culture Days event on the celebration of Tom
Thomson.
Motion : to adjourn
Moved: K. Emmink
Seconded: P. Save!
Carried.
Next Meeting: Tuesday, June 27, 2017,
City Hall
Meeting Adjourned: 8:45 pm
Copy: Director, Community Services
Clerks
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