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Home My WebLink AboutSeptember 11, 2017c;./yo/ DICKERING Council Agenda Monday, September 11, 2017 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca PICKERING Council Meeting Agenda Monday, September 11, 2017 Council Chambers 7:00 pm 6:30 pm In Camera Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, June 12, 2017 1-28 In Camera Council Minutes, July 12, 2017 Under Separate Cover Special Council Minutes, July 12, 2017 29-31 In Camera Council Minutes, August 3, 2017 Under Separate Cover Special Council Minutes, August 3, 2017 32-34 Executive Committee Meeting Minutes, Sept. 5, 2017 35-44 Planning & Development Committee Meeting Minutes, Sept. 5, 2017 45-50 IV) Presentations V) Delegations VI) Correspondence Corr. 60-17 VII) Committee Reports Report 2017-07 of the Executive Committee Report 2017-06 of the Planning & Development Committee VIII) Reports — New and Unfinished Business IX) Motions and Notice of Motions X) By-laws 51 52-67 68-74 75 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca P CKER1NG Council Meeting Agenda Monday, September 11, 2017 Council Chambers 7:00 pm XI) Confidential Council — Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment 76 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca ci-yoo/ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Present: Deputy Mayor McLean Councillors: K. Ashe M. Brenner S. Butt L Cumming D. Pickles Absent: Mayor Ryan Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski C. Rose B. Duffield K. Senior L. Harker D. Wylie F. Jadoon V. Plouffe L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Chief Planner - Division Head, Operations - Manager, Accounting Services - Deputy Clerk - Principal Planner, Development Review - Senior Advisor, Investment Attraction - Supervisor, Facilities Operations - Committee Coordinator (1) Invocation Deputy Mayor McLean called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption of Minutes Resolution # 307/17 1 1 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor Pickles Council Meeting Minutes, May 15, 2017 Executive Committee Minutes, June 5, 2017 Special In Camera Council Meeting Minutes, June 5, 2017 Special Council Meeting Minutes, June 5, 2017 Planning & Development Committee Minutes, June 5, 2017 Carried (IV) Delegations Paula Jesty, Deloitte LLP appeared before Council to provide an overview of the 2016 Year End Audit. She highlighted areas of internal controls, indicating there was nothing of significance to report. She also noted the audit risks were common in all audits. She noted she was available to repond to any questions raised. Resolution #308/17 Moved by Councillor Pickles Seconded by Councillor Brenner That the rules of procedure be suspended in order to hear Report FIN 15-17 as the next item. Carried on 2/3 Majority 1. Director, Finance & Treasurer, Report FIN 15-17 2016 Year End Audit Resolution #309/17 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That the Report to Council on the 2016 audit as submitted by Deloitte LLP (Deloitte) be received for information; and 2. That the 2016 draft Audited Consolidated Financial Statements for the City of Pickering be approved. Carried 2 DICKERING z-yoo/ Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 2. Rose Rockbrune,.Board Member, appeared before Council, stating that representatives had appeared before Council late in 2015 to seek input, and were now returning to provide an overview of the finalized Plan. Brad Carter, Manager of Strategic Planning (Acting), appeared before Council to present the 2017-2019 Business Plan for the Durham Region Police Service. He outlined how the details of the plan came together, which included conducting surveys, including the public as well as the business community, and conducting interviews, holding focus groups as well as attending community events. He also provided an overview of the strategic goals and objectives, noting a focus on customer service. A brief discussion ensued with Members inquiring about their mandate as well as the frequency for reporting requirements. Deputy Mayor McLean invited the delegation to return at a future date and provide an update with respect to body worn cameras. 3. Peter Rodrigues appeared before Council in support of the Notice of Motion regarding Duffin Heights West Parks, noting there is a need for additional parks. Mr. Rodrigues also appeared before Council in opposition to the Notice of Motion regarding the banning of election signs on Regional roads. He stated numerous reasons why he felt the motion should be withdrawn. He stated that if passed, this would inhibit new candidates from running, and would favour incumbents. He stated election signs are an integral part of gaining recognition and voters can be more readily aware of who is running and in which area. He also stated that safety concerns were minor, noting this was a matter of enforcement, and that candidates should be held accountable for non compliance, with fair rules in place across the Region. 4 Nolan Moss, Weston Consulting, appeared before Council in support of Report PLN 11- 17. (V) Committee Reports Report EC 2017-06 of the Executive Committee 1. Director, Corporate Services & City Solicitor, Report BYL 01-17 Discharge of Firearms By-law -Council Resolution No. 215/16 Council Decision 3 3 Ce PICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 1 That the City of Pickering amend the Discharge of Firearms By-law 247/75 by replacing the existing Schedule "A" map with the Schedule "A" map attached to this report. (Attachment No. 2) 2. That the Director, Corporate Services and City Solicitor and the Director of City Development be directed to review the Schedule "A" map on a bi-annual basis and to make recommendations regarding expansions of the prohibited area as are appropriate to adjust for ongoing residential development. 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS O4-17 Beverley Morgan Community Park -Licence Renewal Agreement Council Decision 1. That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure — Hydro One Networks Inc. for a further five year term, commencing August 1, 2017 and ending on July 31, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Community Services, Report CS 06-17 Tender for Pickering Recreation Complex Roof Repairs -Tender No. T-7-2017 Council Decision 1. That Tender No. T-7-2017 for the Pickering Recreation Complex Roof Repairs Central Core — Roof Restoration and Partial Replacement project and Pickering Recreation Complex Pool Roof Replacement project be combined as "Pickering Recreation Complex Roof Repairs" project; 2. That Tender No. T-7-2017 submitted by T. Hamilton & Son Roofing Inc. in the amount of $563,870.00 (HST included) be accepted; 4 4 (4 - DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 3. That the total gross project cost of $620,370.00 (HST included), including the amount of the tender, and contingency, and the total net project cost of $558,662.00 (net of HST rebate), be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $558,662.00 as follows: a) the financing source and term for the Pickering Recreation Complex Central Core — Roof Restoration and Partial Replacement project be changed to external debt and for 15 years; b) the sum of $550,000.00 as provided for in the 2017 Facilities Capital Budget, and as amended in 4a) be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years; c) the sum of $8,662.00 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $48,600.00 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 07-17 Request to rename Petticoat Creek Library & Community Centre -George Ashe Library & Community Centre Council Decision 1. That Council approve the request to rename Petticoat Creek Library & Community Centre to George Ashe Library & Community Centre; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 5 5 cd.y( DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 5. Director, Community Services, Report CS 11-17 Don Beer Arena Parking Lot -Licence Renewal Agreement Council Decision 1. That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure — Hydro One Networks Inc. set out in Attachment 1 for a further 5 year term, commencing March 1, 2017 and ending on February 28, 2022, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Community Services, Report CS 18-17 Quotation No. Q-17-2017 -Quotation for Pickering Recreation Complex Arena Concession Council Decision 1. That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement set out in Attachment 1 to which Centro Food Services will be permitted to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2017 to April 30, 2020 with two optional 8 month term extensions, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Community Services, Report CS 19-17 Quotation No. Q-18-2017 -Quotation for Operation of the Don Beer Pro Shop Council Decision 1. That the Mayor and Clerk be authorized to execute the Don Beer Arena Pro Shop Licence Agreement set out in Attachment 1 to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop for a 3 year term beginning September 1, 2017 and ending April 30, 2020, with two optional 8 month term extensions, subject to minor revisions acceptable to the 6 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 8. Director, Community Services, Report CS 20-17 Don Beer Arena Snack Bar Concession -Licence Agreement Renewal Council Decision 1. That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement set out in Attachment 1 that permits the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2017 to April 30, 2020, with the option for a mutually agreed extension of two 8 month terms, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9. Director, Community Services, Report CS 21-17 Movies in the Park -Request to permit Esplanade Park Council Decision 1. That Council authorize staff to issue a permit to Pickfair Family Dental for the use of Esplanade Park on July 5, July 19, August 2, August 16 and August 30, 2017 for the purpose of hosting free Movies in the Park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 10. Director, Engineering Services, Report ENG 12-17 Consulting Services for Sandy Beach Road Reconstruction -Request for Proposal No. RFP -1-2017 Council Decision 7 7 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 1. That Proposal No. RFP -1-2017, for Consulting Services for Sandy. Beach Road Reconstruction; to include the Class Environmental Assessment, Detailed Design and Contract Administration/Field Inspection Services (Montgomery Park Road to Bayly Street) submitted by The Municipal Infrastructure Group Ltd. in the amount of $649,594.06 (HST included) be accepted; That the total gross project cost of $749,558.00 (HST included), including the RFP amount, and associated costs, and the total net project cost of $675,000.00 (net of HST rebate) be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $675,000.00 as follows: a) The sum of $300,000.00 as approved in the 2016 Capital Budget — Development Projects to be financed by an Internal Loan for 10 Years; b) The sum of $337,500.00 as approved in the 2016 Capital Budget — Development Projects to be funded by a transfer from the Development Charges Roads & Related Reserve Fund; The additional sum of $37,500.00 to be funded by a transfer from the Accelerated Infrastructure Program Reserve (AIP); and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. Director, Engineering Services, Report ENG 14-17 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Wildwood Crescent Council Decision 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the north and west sides of Wildwood Crescent near Major Oaks Park; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 12. Director, Finance & Treasurer, Report FIN 11-17 2017 Final Tax Due Date for Commercial, Industrial and Multi -Residential Realty Tax Classes 8 8 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Council Decision 1. That Report FIN 11-17 of the Director, Finance & Treasurer be received; 2. That the Director, Finance & Treasurer be authorized to issue the final 2017 Tax Bills for Commercial, Industrial and Multi -residential properties with a due date of September 28, 2017; 3. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 13. Director, Finance & Treasurer, Report FIN 12-17 Annual Indexing and Development Charges for City -Wide and Seaton Lands Council Decision 1. That Report FIN 12-17 of the Director, Finance & Treasurer be received; 2. That effective July 1, 2017 as provided for in By-law 7324/13, the Development Charges (the "DCs") referred to in Schedule "C" of that By-law be increased by 3.9 percent; 3. That the DCs that are specific for the Seaton Lands and the additional contributions as specified in Articles 4 through 6 of the Seaton Financial Impacts Agreement dated November 26, 2015 be approved; 4. That effective July 1, 2017 the payments related to "10% Soft Services" as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015 be increased by 3.9 percent; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 14. Director, Finance & Treasurer, Report FIN 13-17 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December 31, 2016 9 Cr, <[ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Council Decision That Report FIN 13-17 of the Director, Finance & Treasurer respecting the Development Charges Reserve Fund be received for information. 15. Director, Finance & Treasurer, Report FIN 14-17 Investment Portfolio Activity for the Year Ended December 31, 2016 Ontario Regulation 438/97 under the Municipal Act, 2001 Council Decision It is recommended that report FIN 14-17 of the Director, Finance & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2016 be received for information. Resolution #310/17 Moved by Councillor Pickles Seconded by Councillor Butt That Report 2017-06 of the Executive Committee meeting held on June 5, 2017 be adopted. Carried b) Report PD 2017-05 of the Planning & Development Committee 1. Director, Corporate Services & City Solicitor, Report LEG 05-17 Cougs (Tillings) Ltd. Plan of Subdivision 40M-2461 -Final Assumption of Plan of Subdivision -Lots 1 to 128, Blocks 129 to 131 and Block 133, Plan 40M-2461 -Parts 2 and 7, 40R-27228 (Zents Drive)/Part 2, 40R-27282 (Winville Road) Council Decision 1. That Scenic Lane Drive, Elmsley Drive, Edgecroft Drive, Teak Mews, Winville Road within Plan 40M-2461 and Zents Drive within Parts 2 and 7, 40R-27228 and Winville Road within Part 2, 40R-27282 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2461, Parts 2 and 7, 40R-27228 and Part 2, 40R-27282, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, 10 10 cc47og DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers save and except for the stormwater management pond obligations as defined in Schedule E; 3. That Cougs (Tillings) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2461, Parts 2 and 7, 40R-27228 and Part 2, 40R-27282, save and except from the stormwater management pond obligations as defined in Schedule E; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, City Development & CBO, Report PLN 11-17 City Initiated Official Plan Amendment Application -Amendment 29 to the Pickering Official Plan Council Decision 1. That Official Plan Amendment Application OPA 17-001/P, initiated by the City of Pickering, to remove the density cap for the City Centre, within Table 6 of the Pickering Official Plan, as set out in Exhibit "A" to Appendix I to Report PLN 11- 17, be approved; and 2. That the Draft By-law to adopt Amendment 29 to the Pickering Official Plan, to remove the density cap for the City Centre, within Table 6 of the Pickering Official Plan, as set out in Appendix I to Report PLN 11-17, be forwarded to Council for enactment. 4. Director, City Development & CBO, Report PLN 12-17 Zoning By-law Amendment Application A 14/11 BanCan Homes Inc. Part of Lot 10, Plan 509, Part 3, 40R-2509 (1954 Valley Farm Road) Council Decision That Zoning By-law Amendment Application A 14/11, submitted by BanCan Homes Inc., to facilitate a residential development consisting of 4 freehold townhouses fronting Valley Farm Road on lands being Part of Lot 10, Plan 509, Part 3, 40R-2509, be endorsed subject to the provisions contained in Appendix I to Report PLN 12-17, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. 11 11 C/n DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Resolution #311/17 Moved by Councillor Pickles Seconded by Councillor Butt That Report 2017-05 of the Planning & Development Committee meeting held on June 5, 2017, be adopted, save and except Item No. 2. 2. Director, City Development & CBO, Report PLN 10-17 VIA Rail Activities -Delivering Sustainable Mobility to Canadians Resolution #312/17 Moved by Councillor Pickles Seconded by Councillor Butt Carried 1. That Council request VIA Rail and Metrolinx to move forward with identifying, planning and implementing a joint Pickering GO and VIA Rail station within the Pickering City Centre; 2. That Council support the efforts of VIA Rail in investigating the introduction of high frequency rail service in the CN Havelock rail corridor; and 3. That a copy of this report, PLN 10-17, be forwarded to VIA Rail, Metrolink, the Provincial and Federal Ministries of Transportation, the Region of Durham, and MP Jennifer O'Connell. (VI) New and Unfinished Business 2. Director, Community Services, Report CS 22-17 Quotation No. Q-34-2017 -Quotation for Supply & Delivery of Various Trucks Resolution #313/17 Moved by Councillor Pickles Seconded by Councillor Cumming 12 12 Carried Unanimously on a Recorded Vote CG l D. DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 1. That Quotation No. Q-34-2017, submitted by Fraser Auto Group, in the amount of $258,391.46 (HST included) and East Court Ford Lincoln in the amount of $34,475.17 (HST included) be accepted; 2. That the total gross quotation cost of $292,866.63 (HST included) and the total net project cost of $265,567.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $265,567.00 from the Vehicle Replacement Reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. Carried Director, Community Services, Report CS 23-17 Quotation No. Q-43-2017 -Quotation for the Supply and Delivery of Street Sweeper General discussion ensued with Members questioning the life expectancy of street sweepers. They also questioned with the unprecedented expected growth, whether two sweepers would be sufficient, or if the City would be operating at minimal capcity. It was recommended that staff look into acquiring an additional sweeper in the 2018 budget. Resolution #314/17 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Quotation No. Q-43-2017, submitted by Amaco Construction Equipment Inc. in the total amount of $347,730.38 (HST included), be accepted; 2. That the total gross project cost of $347,730.00 (HST included) and the total net project cost of $313,142.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the projects as follows: a) the sum of $250,000.00, as provided for in the 2017 Roads Equipment Capital Budget be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 5 years, at a rate to be determined; 13 13 czy,/ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers b) the sum of $63,142.00 to be funded by a transfer from the Vehicle Replacement Reserve; c) the annual repayment charges in the amount of approximately $55,000.00 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Engineering Services, Report ENG 09-17 Timmins Gardens & Boxworth Place Road Reconstruction -Tender No. T-9-2017 Resolution #315/17 Moved by Councillor Ashe Seconded by Councillor Pickles Carried 1. That Tender No. T-9-2017 for Timmins Gardens & Boxworth Place Road Reconstruction as submitted by Blackstone Paving & Construction Ltd. in the total tendered amount of $542,171.18 (HST included) be accepted; 2. That the total gross project cost of $660,212.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $594,541.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $594,541.00 as follows: a) The sum of $198,740.00 as approved in the 2016 Roads Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; 14 14 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers b) The sum of $395,801.00 as approved in the 2016 Roads Capital Budget to be funded by a transfer from the Roads & Bridges Reserve Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Engineering Services, Report ENG 13-17 Tender for Palmer Bridge Rehabilitation -Tender No. T-14-2017 Discussion ensued with Members seeking clarification with respect to sidewalks and bike lanes. Members also questioned the timing of the project, as well as traffic patterns in order to determine any potential impact on neighbouring streets. Staff also responded to questions raised with respect to correcting existing deficiencies during this project. Resolution #316/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Tender No. T-14-2017 for Palmer Bridge Rehabilitation as submitted by Bob Hendricksen Construction Ltd. in the total tendered amount of $2,168,321.97 (HST included) be accepted; 2. That the total gross project cost of $2,522,461.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $2,271,554.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $2,271,554.00 as follows: a) the sum of $1,900,000.00 as approved in the 2015 Roads Capital Budget be increased by $371,554.00 to be funded from the York Region Southeast Collector (SEC) Enhancement Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 15 15 644 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 6. Director, Engineering Services, Report ENG 15-17 Request for Additional Funding for Consulting Services -Proposal No. RFP -4-2015 — Palmer Bridge Rehabilitation Resolution #317/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That the additional fee proposal as submitted by AECOM Canada Ltd. in the amount of $114,194.41 (HST included) for the change in scope of work for the Palmer Bridge Rehabilitation detail design, contract administration and field inspection be accepted; 2. That the total revised gross project cost of $372,558.00 (HST included) and the total revised net project cost of $335,500.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total revised net project cost as approved in the 2014 Roads Capital Budget in the amount of $335,500.00 by an additional transfer of $50,500.00 from the York Region Southeast Collector Funding Agreement; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7 Director, City Development & CBO, Report PLN 13-17 Official Plan Amendment Application OPA 15-002/P Zoning By-law Amendment Application A 12/15 2399478 Ontario Inc. Plan 388, Part of Lots 2 and 3 (1956 Altona Road) Brian Moss appeared before Council on behalf of Marshall Homes in support of the report. Moved by Councillor Ashe Seconded by Councillor Pickles 16 Resolution #318/17 16 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 1 That Official Plan Amendment Application OPA 15-002/P, submitted by 2399478 Ontario Inc., to re -designate the lands being Plan 388, Part of Lots 2 and 3, from "Urban Residential Areas — Low Density Areas" to "Urban Residential — Medium Density Areas" to allow a condominium development consisting of 27 townhouse units, be approved, and that the draft by-law to adopt Amendment 30 to the Pickering Official Plan as set out in Appendix I to Report PLN 13-17 be forwarded to Council for enactment; and 2. That Zoning By-law Amendment Application A 12/15, submitted by 2399478 Ontario Inc., to facilitate a residential condominium development consisting of 27 townhouse units on lands being Plan 388, Part of Lots 2 and 3, be approved, and that draft Zoning By-law Amendment as set out in Appendix II to Report PLN 13-17 be forwarded to Council for enactment. Carried 8. Director, Corporate Services & City Solicitor, Report CLK 04-17 Request for Proposal — Internet/Telephone Voting for the 2018 Municipal Election No. RFP -5-2017 A question and answer period ensued with staff responding to questions raised with respect to the budget estimates as well as cost comparisons with other municipalities. Resolution #319/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report CLK 04-17 regarding Internet/Telephone Voting Vendor selection for the 2018 Municipal Election, be received; 2. That Proposal RFP -5-2017 submitted by Dominion Voting Systems in the amount of $175,704.42 (HST included) to provide Internet/Telephone Voting for the 2018 Municipal Election be accepted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Finance & Treasurer, Report FIN 17-17 Authority to Engage Consulting & Professional Services to Conduct a Peer Review of the Hydro Merger Valuation and Business Case 17 17 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Resolution #320/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report FIN 17-17 of the Director, Finance & Treasurer regarding the Authority to Engage Consulting & Professional Services to Conduct a Peer Review of the Hydro Merger Valuation and Business Case be received; 2. That Council grant the Treasurer the authority to hire a consultant and professional services for the specific purpose of conducting a peer review of the hydro merger valuation and business case in accordance with Purchasing Policy 10.03(c), as the assignment may be more than $50,000.00; 3. That the hiring of the consultant be on the condition that Pickering is reimbursed by Veridian for all of its costs; 4. That the consulting engagement be charged to General Government Consulting account (2126.2392.0000) and the reimbursement of costs be allocated to Miscellaneous Revenue account (1599.9990.0000); and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10 Director, Finance & Treasurer, Report FIN 16-17 Consulting and Professional Services for the Engagement of a Market Sounding Consultant for the Grande Esplanade Project Resolution #321/17 Moved by Councillor Ashe Seconded by Councillor Pickles Carried 1. That Report FIN 16-17 of the Director, Finance & Treasurer regarding Consulting and Professional Services for the Engagement of a Market Sounding Consultant for the Grande Esplanade Project be received; 2. That Council approve the hiring of Ernst & Young Orenda for consulting and professional services in accordance with Purchasing Policy 10.03(c), as the assignment is more than $50,000.00; 3. That the fee proposal submitted by Ernst & Young Orenda for Consulting and Professional Services for the Engagement of a Market Sounding Consultant for 18 18 cdy DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers the Grande Esplanade Project in the amount of $50,880.00 (HST included) be accepted; That the total gross project cost of $56,500.00 (HST included), including the amount of the proposal and provision for contingency, and the total net project cost of $50,880.00 (net of HST rebate) for the Engagement of a Market Sounding Consultant for the Grande Esplanade Project accepted; 5. That Council authorize the Director, Finance & Treasurer to fund the total net project cost of $50,880.00 through the Contingency account (2900.0000.0000); and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Community Services, Report CS 14-17 Tender for Construction of the New Operations Centre Tender No. T-8-2017 Discussion ensued with Members questioning whether this would have any financial impacts on other City projects. They also questioned the timing as well as the management of the project, and also inquired whether the facility would have the capacity for possible future revenue generation during down time. Members also questioned whether energy efficiencies and sustainability were being incorporated into the design. Resolution #322/17 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Tender No. T-8-2017 submitted by Aquicon Construction Company Ltd. in the amount of $26,865,750 (HST included) be accepted; That the total gross project cost of $28,786,750 (HST included), including the amount of the tender and contingency costs, and the total net project cost of $25,923,360 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $25,923,360 as follows: 19 19 Gf DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers a) the sum of $16,014,700 be funded from the Operations Centre Reserve Fund; b) the sum of $9,907,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed twenty years to address the funding shortfall of the Development Charges -Operations Services Reserve Fund ("DC -Operations Services RF"), and this amount be repaid from future development charge collections, as the first source of repayment; c) the sum of $1,660 be funded from property taxes; d) the annual repayment charges in the amount of approximately $729,000 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid from future development charge collections as the first source of repayment, and the cost of the annual repayment charges be included in the 2017 Development Charges Background Study; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate City of Pickering (the "City") officials be authorized to take the necessary actions as indicated in this report. Carried (VII) Notice of Motion a) Duffin Heights West Parks A brief question and answer period ensued with concerns with limited parking being available. Members also questioned how this relates to the Recreation Master Plan. Moved by Councillor Pickles Seconded by Councillor Butt 20 Resolution #323/17 20 c4,/ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers WHEREAS: The relatively new development of Creekwood in the west part of Duffin Heights neighbourhood is a relatively high density neighbourhood presently containing 472 households and about 1,500 residents; WHEREAS: The neighbourhood presently contains one village green. The larger neighbourhood park is in the east part of Duffin Heights on the opposite side of Brock Road and is not easily accessible by residents on the west side of Brock Road; WHEREAS: The expected buildout of Duffin Heights West is presently expected to include an additional 2,000 households, 5,600 residents and two additional village greens; WHEREAS:lAlthough there is a community park in the new development of Creekside in Duffin Heights East, it is not readily accessible to residents on the west side of Brock Road; WHEREAS: An anticipated public school with a schoolyard active recreation area is expected to be located on the decommissioned City Operations Centre, although the present timing is unclear; WHEREAS: Many residents are concerned that there are not presently sufficient outdoor recreation areas, playgrounds, or parks for this highly populated neighbourhood nor will be in place in the short term; NOW THEREFORE that City Staff contact and work with the developers, the Province of Ontario, Hydro One and the Public School Board to plan and provide appropriate outdoor recreation areas/parks in the neighbourhood; NOW THEREFORE that the City of Pickering review its present policies, including park land dedication and inclusion, to ensure that higher density neighbourhoods have appropriate outdoor recreation areas/parks. Carried as Amended [Refer to Following Motion] Resolution #324/17 Moved by Councillor Brenner Seconded by Councillor Pickles That the following clause be amended to read as follows: NOW THEREFORE that the City of Pickering review its present policies, including park land dedication and inclusion, to ensure that higher density neighbourhoods have appropriate outdoor recreation areas/parks and that staff report back to Council no later than the December 11, 2017 Council meeting and that these policies be reviewed in sync with the Recreation Master Plan. Carried. 21 21 4,goo/ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers The main motion as amended was then Carried. b) Banning Municipal Election Signs on Regional Roads A discussion period ensued, with Members noting the importance of enforcement. Resolution #325/17 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS the use of municipal election signs on public road boulevards can create traffic and pedestrian safety concerns by blocking the line of vision, impeding traffic and pedestrians and signs blowing on to the roads. Signs also include iron bars, wooden sticks and wire that can create safety concerns even long after campaigns are over; WHEREAS these signs are also viewed as aesthetically unpleasing as they are often vandalized and occur in large numbers for long periods of time and are grouped at intersections; WHEREAS the City of Pickering passed a by-law in 2013 prohibiting campaign election signs on City of Pickering boulevards (along roads); therefore, the City of Pickering does not permit municipal election signs on its property and boulevards; WHEREAS although there are Region of Durham by-laws in place to regulate election signs on Regional property and roads it is not a ban and given the size of the Region and availability of Regional resources to enforce by-laws, violations are frequent and long occurring thus presenting traffic and safety issues; NOW THEREFORE be it resolved that Pickering Council request the Region of Durham through the implementation of a by-law to ban municipal election signs from Regional property in the City of Pickering, including its roads and boulevards; NOW THEREFORE this by-law be in place for the 2018 municipal elections; NOW THEREFORE be it further resolved that this motion be sent to the Region of Durham and all Region of Durham municipalities. 22 22 Motion Lost on a Recorded Vote as Follows CCZy 60/ DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Yes No Councillor Butt Councillor Pickles Councillor Ashe Councillor Brenner Councillor Cumming Deputy Mayor McLean c) Developing an Age Friendly Strategy for Pickering Resolution #326/17 Moved by Councillor Brenner Seconded by Councillor Ashe Whereas the population of older Canadians is growing faster than any other time in Canada's history; Whereas according to Statistics Canada 2015, by the year 2030 more than 25% of Canada's population is projected to be over the age of 65; Whereas 2015 population estimates in Durham Region identifies 27% of the population age 55 and over; Whereas it is projected that by the year 2031 this age group will represent 34% of the population of Durham with the largest gains being seen in seniors age 90 and over; Whereas statistics confirm that between 2005 — 2015, the 90 .plus age group increased by 154% with the greatest growth in the City of Pickering where there was an increase of 200%; Whereas the World Health Organization has developed a comprehensive framework for assessing age -friendliness for cities and communities; Whereas the Region of Durham has completed a Regional Age -Friendly Strategy and Action Plan intended to guide the direction of its services over the next 5 years; Whereas the City of Pickering is committed to achieving a vision of inclusiveness for all residents; Now therefore be it resolved that the CAO be directed to include in the 2018 Budget for Council's consideration, an interdepartmental work plan including the necessary funding line item that will enable Pickering to address this demographic shift in our community. Carried Unanimously On a Recorded Vote 23 23 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Resolution #327/17 Moved by Councillor Pickles Seconded by Councillor Butt That the rules of procedure be suspended and leave be granted to introduce the following Notice of Motion. Resolution #328/17 Moved by Councillor Pickles Seconded by Councillor Butt Carried on 2/3 Majority Vote That the rules of procedure be suspended in order to allow an additional delegation to come forward. d) Rouge National Urban Park — Additional Lands Resolution # 329/17 Moved by Councillor Pickles Seconded by Councillor Butt Motion Lost on 2/3 Majority Discussion ensued with Members noting concerns that the inclusion of this motion would negatively impact the Federal Government's position with respect to the development of an airport. Members also pointed out that a rail line runs through the area noted on the map, indicating this would not be condusive to a National Park. WHEREAS: 5,200 acres of land in the City of Pickering are being transferred to the new Rouge National Urban Park; WHEREAS: it is desirable to provide appropriate gateways and natural linkages between the Rouge National Urban Park and the surrounding land and adjacent communities in the City of Pickering; WHEREAS: there are two areas that particularly could have better connections by adding additional Federal lands to the Rouge National Urban Park: one is an area to link the Rouge National Urban Park with Seaton (area A — approximately 551 acres on the attached map) and 24 24 (4 66- DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers the other area is a link adjacent to the southwest Hamlet of Claremont (generally shown as area B — approximately 358 acres on the attached map). These maps were received by the Green Durham Association; WHEREAS: Although these two areas (A & B) are within the designated airport site, they are also included in the Green Belt and neither is likely, due to their natural features, to be used for airport uses; NOW THEREFORE the City of Pickering requests that the Federal Government consider adding the lands generally shown as A and B on the attached map, in order to enhance linkages between the Rouge National Urban Park and the developing community of Seaton and the Hamlet of Claremont, both in the City of Pickering; NOW THEREFORE in considering these land additions, the Federal Government consult with tenants, adjacent landowners, stakeholders, Provincial Government and City of Pickering; NOW THEREFORE that the Federal Government confirm that the addition of these lands to the Rouge National Urban Park would be neutral, neither support nor discourage, the consideration of the development of an airport in Pickering; NOW THEREFORE this motion be copied to Jennifer O'Connell, MP, Pickering -Uxbridge, The Honourable Tracy MacCharles, MPP, Pickering -Scarborough East, Joe Dickson, MPP Ajax - Pickering and the Region of Durham. Resolution #330/17 Moved by Councillor Pickles Seconded by Councillor Butt That the following clause be amended to read as follows: NOW THEREFORE that the Federal Government confirm that the addition of these lands to the Rouge National Urban Park would be neutral, neither support nor discourage, the consideration of the development of an airport in Pickering and would not impact any decision regarding the enhancement of the rail line. Yes No Councillor Ashe Councillor Butt Councillor Pickles Motion Lost on a Recorded Vote as Follows Councillor Brenner Councillor Cumming Deputy Mayor McLean The main motion was then lost on a recorded vote as follows: 25 25 DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Yes No Councillor Butt Councillor Pickles Councillor Ashe Councillor Brenner Councillor Cumming Deputy Mayor McLean (VIII) By-laws 7564/17 Being a by-law to amend Schedule A of By-law 247/75 regulating the discharge of firearms within the City of Pickering. 7565/17 Being a by-law to authorize the Pickering Recreation Complex Roof Repairs project in the City of Pickering and the issuance of debentures in the amount of $550,000.00. 7566/17 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7567/17 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 29, Range 3 BFC, Part 1, 40R-5809, Except Part 5, 40R-6139, and Part 2 40R-28802, City of Pickering. (A 08/16) 7568/17 Being a by-law to establish the 2017 final property taxes and due date for the Commercial, Industrial and Multi -Residential Tax Classes. 7569/17 Being a By-law to adopt Amendment 30 to the Official Plan for the City of Pickering. (OPA 15-002/P) 7570/17 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Plan 388, Part of Lots 2 and 3, City of Pickering. (OPA 15-002/P and A 12/15) 7571/17 Being a by-law to authorize the Supply and Delivery of Street Sweeper project in the City of Pickering and the issuance of debentures in the amount of $250,000.00. 7572/17 Being a by-law to authorize the Construction of the New Operations Centre project in the City of Pickering and the issuance of debentures in the amount of $9,907,000.00 for the Development Charges -Operations Services Reserve Fund funding of the New Operations Centre project, and that the first source of repayment for this debt is future development charge collections. 26 26 Cdy 6( DICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers 7573/17 Being a by-law to establish Block 18, 40M-1728 as public highway. 7574/17 Being a By-law to adopt Amendment 29 to the Official Plan for the City of Pickering. (OPA 17-001/P) Resolution #331/177 Moved by Councillor Pickles Seconded by Councillor Brenner That By-law Nos. 7564/17 through 7574/17, be approved. Carried (IX) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #332/17 Moved by Councillor Ashe Seconded by Councillor Cumming That Council move In Camera in that the matters to be discussed relate to a proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Carried 1. Director, Corporate Services & City Solicitor, Confidential Report LEG 06-17 City of Pickering Sale to Altona Land Development Corporation -Block 90 and Part Blocks 84, 94 and 95, Plan 40M-1515 (Parts 1 to 4, Plan 40R-28842) [City Clerk has custody and control of the In Camera minutes] 27 27 r(y < PICKERING Council Meeting Minutes June 12, 2017 7:00 pm - Council Chambers Resolution #333/17 Moved by Councillor Ashe Seconded by Councillor Cumming That the recommendations considered at the Closed Meeting of Council be approved. Carried (X) Confirmation By-law By-law Number #7575/17 Councillor Ashe, seconded by Councillor Cumming moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of June 12, 2017. (XI) Adjournment Moved by Councillor Pickles Seconded by Councillor Butt That the meeting be adjourned at 9:06 pm. Dated this 12th day of June, 2017. 28 Carried Carried Bill McLean, Deputy Mayor Lisa Harker Deputy Clerk 28 Special Council Meeting Minutes Wednesday, July 12, 2017 11:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: P. Bigioni M. Gadzovski K. Senior J. Eddy D. Selsky A. Mitchell D. Shields - (Acting) Chief Administrative Officer - (Acting) Director, Engineering Services - (Acting) Treasurer - Division Head, Human Resources - Manager, Capital Projects & Infrastructure - Coordinator, Compensation & Benefits - City Clerk (1) Disclosure of Interest Councillor Brenner noted a disclosure of interest regarding the Memorandum of Settlement with CUPE Local 129. Councillor Brenner stated that he had family members that would benefit from the CUPE agreement. Councillor Brenner left the room during the In Camera portion of the meeting. Confidential Matters Resolution #334/17 Moved by Councillor McLean Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to labour relations or employee negotiations. Carried 1 29 Special Council Meeting Minutes Wednesday, July 12, 2017 11:00 am Main Committee Room 1. Memorandum of Settlement with CUPE Local 129 General discussion ensued on the following matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Council resumed into open session. Councillor Brenner returned to the public portion of the Special Council Meeting. Resolution # 335/17 Moved by Councillor McLean Seconded by Councillor Pickles That the Memorandum of Settlement between the City of Pickering and CUPE Local 129 be endorsed and that the City proceeds with ratification. Carried (III) Matters for Consideration 1. Director, Engineering Services, Report ENG 18-17 Additional Costs for Tender T-3-2016 Squires Beach Road & Clements Road Intersection Improvements & Signalization Resolution #336/17 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That additional costs in the amount of $79,928.00 (plus HST) over the original tender amount for Tender T-3-2016, Squires Beach Road & Clements Road Intersection Improvements & Signalization resulting in a revised tender amount of $456,691.00 (plus HST) be approved; 2. That the revised total net project cost for the Squires Beach Road & Clements Road Intersection Improvements & Signalization project be increased by $55,716.00 (net of HST rebate) from $561,653.00 to $617,369.00 (both net of HST rebate); 3. That Council authorize the Director, Finance & Treasurer to finance the additional net project cost of $55,716.00 as follows: 2 30 Special Council Meeting Minutes Wednesday, July 12, 2017 11:00 am Main Committee Room a) the sum of $13,929.00 by a transfer from Development Charges City's Share Reserve; b) the sum of $41,787.00 by a transfer from Development Charges Roads & Related Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried (III) Confirmatory By-law By-law Number 7576/17 Councillor McLean seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of July 12, 2017. Carried (IV) Adjournment The meeting adjourned at 11:40 am. Dated this 12th day of July, 2017 Mayor David Ryan Debbie Shields City Clerk 31 Special Council Meeting Minutes Thursday, August 3, 2017 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski F. Jadoon D. Shields (1) - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering & Public Works - Director, Finance & Treasurer - Senior Advisor, Investment Attraction - City Clerk Disclosure of Interest No disclosures of interest were noted. (11) Confidential Matters Resolution #337/17 Moved by Councillor McLean Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a proposed acquisition and disposition of land by the City and litigation or potential litigation, including matters before administrative tribunals, affecting the City. 1 32 Carried Special Council Meeting Minutes Thursday, August 3, 2017 9:00 am Main Committee Room Council moved In Camera at 9:03 am. Council resumed into open session at 10:10 am. (111) Matters for Consideration 1. Town of Ajax Appeal of OMB Decision regarding Durham Live Zoning By-law General discussion ensued on the following matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 338/17 Moved by Councillor McLean Seconded by Councillor Cumming That the recommendations considered at the In Camera Council meeting be approved. Carried 2. Proposed Acquisition and Disposition of Employment Lands in Seaton General discussion ensued on the following matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Council resumed into pen session. Resolution # 339/17 Moved by Councillor Brenner Seconded by Councillor Cumming That the recommendations considered at the In Camera Council meeting be approved. (111) Confirmatory By-law By-law Number 7577/17 2 Carried 33 Special Council Meeting Minutes Thursday, August 3, 2017 9:00 am Main Committee Room Councillor Ashe seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of August 3, 2017. (IV) Adjournment The meeting adjourned at 10:15 am. Dated this 3rd day of August, 2017 34 3 Carried Mayor David Ryan Debbie Shields City Clerk 044 Gt, DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg S. Karwowski C. Rose M. Gadzovski D. Shields D. Quaife K. Thompson N. Emery L. Roberts - Chief Administrative Officer - Director, City Development & Chief Building Official - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Finance & Treasurer - Chief Planner - Division Head, Water Resources & Development Services - City Clerk - Manager, Information Technology - Manager, By-law Services - Coordinator, Traffic Operations - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Andrew Parker 'We Own It" Andrew Parker appeared before the Committee to provide an overview of the 'We Own It" campaign, an initiative which began in September, 2016 and is being brought across Ontario to bring support for public services and assets. Mr. Parker provided handouts, 1 35 PICKERING Executive Committee Meeting Minutes Tuesday,September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming noting they were present to provide a draft motion for consideration and support from the City of Pickering. Andrea Gordon appeared before the Committee to provide a brief history of the campaign, which originated in the UK to preserve their rail service. She indicated they had been present at the AMO conference and noted they would be happy to work with the City to gain support for their motion. A question and answer period ensued with Members questioning which municipalities have seen or adopted their motion, and what their next steps were. The delegations indicated they would be happy to come back in the future, noting some municipalities were close to endorsements, and noted they would provide Members with a list. (11) Matters for Consideration 1. Director, Corporate Services & City Solicitor, Report BYL 02-17 Update on Regulating Transportation Network Companies Discussion ensued with staff responding to questions raised regarding the incorporation of Airbnb's, ride sharing consultation, and how our controls will level the playing field. Members also questioned whether Uber or the individual drivers would be responsible, and whether any penalties were in place for failure to register drivers. Discussion continued pertaining to the set number of cabs in Pickering, and whether there would be an increase in the ratio with Uber as well as an increase in applications for plates. Members also sought clarification on enforcement, and whether the City has a database of all complaints registered for future reference should any action be required. It was noted that the main purpose of the report was to incorporate regulations to ensure safe, clean options for the residents of Pickering and to provide a more level playing field in the transportation industry . Recommendation Moved by Councillor Pickles Seconded by Councillor Brenner 1. That this report be received for information purposes; 2. That staff be authorized to schedule a public and industry stakeholder consultation meeting to receive feedback regarding proposed Transportation Network Company regulations; 2 36 DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 3. That staff develop by-law provisions taking into account feedback from the consultation process and report back to Council at the November 6, 2017 Executive Committee meeting; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Community Services, Report CS 09-17 Municipal Security Services Review A question and answer session ensued with respect to the different levels of security service, the adequacy of the level of service, overlap in security and harmonizing the level of service. Members also sought clarification with regards to contract costs with the implementation of new legislation coming into effect and whether the new increases would be factored in as well as HST. Members also expressed a need for further information with respect to a cost perspective and whether restructuring of the City's by- law department was being considered. They also questioned whether information from area municipalities had been received, and whether the City records any issues that occur within the City building. Concerns were noted over scheduling which does not allow for all complaints to be addressed on weekends. Members also requested staff provide further information on staffing, clarification of pay grades and skill sets as well as re-classification of current staff prior to the next meeting of Council. It was also requested that cost estimates be brought forward for the 2018 budget. Recommendation Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report CS 09-17 of the Director, Community Services regarding the Municipal Security Services Review be received for information; 2. That Council authorize staff to investigate the feasibility of a municipal Security Risk Assessment and to bring forward appropriate cost estimates during the 2018 budget process; and 3. That the appropriate City of Pickering officials be authorized to take necessary action. Carried 37 0.4 DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 3. Director, Engineering Services, Report ENG 16-17 Please Slow Down Campaign A discussion period ensued with Members seeking clarification on whether this was to be a pilot project, replacement costs for signs, and the number of signs allowed per household. It was also requested that any complaints which had been received by Customer Care in this regard, be made aware of this program. Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles 1. That the City of Pickering adopt a "Please Slow Down Campaign", which allows residents to place a lawn sign in front of their property within the City's road allowance annually from April 1 to November 30, commencing April 1, 2018. 2. That funding be considered through the annual budget process commencing in 2018 for the purchase of "Please Slow Down" lawn signs, which will be given to residents and community groups at no charge, upon request. 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting [Refer to Following Motion] Moved by Mayor Ryan Seconded by Councillor Brenner That Item 1 be amended to readas follows: 1. That the City of Pickering adopt a "Please Slow Down Campaign", which allows residents to place a lawn sign on their property annually from April 1 to November 30, commencing April 1, 2018. The main motion was then Carried as amended. 4 38 Carried C(407 - PICKER NG z<ADICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 4. Director, Engineering Services, Report ENG 17-17 Amendment to Traffic & Parking By-law 6604/05 Proposed Parking Restrictions, Old Brock Road A brief discussion ensued with Members requesting that the City ensure coordination of events to alleviate any parking concerns. Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address on -street parking concerns on both sides of Old Brock Road in front of Pickering Fire Station 11 — Claremont. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Engineering Services, Report ENG 19-17 Frenchman's Bay Ratepayers Memorial Park Reconstruction -Tender No. T-12-2017 Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Tender No. T-12-2017 as submitted by Gray's Landscaping & Snow Removal Inc. in the total tendered amount of $272,349.44 (HST included) be accepted; 2. That the total gross project cost of $366,760.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $330,279.00 (net of HST rebate) be approved; 3 That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $330,279.00 as follows: 5 39 DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming a) The sum of $275,000.00 as approved in the 2017 Parks Capital Budget to be funded from Third Party Contributions account 7501.0103.0000; b) The additional sum of $55,279.00 to be funded by a transfer from the Parkland Reserve Fund; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Engineering Services, Report ENG 20-17 Glengrove Park Reconstruction Tender No. T-11-2017 Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Tender No. T-11-2017 as submitted by Loc Pave Construction Ltd. in the total tendered amount of $262,120.45 (HST included) be accepted; 2. That the total gross project cost of $335,274.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $301,925.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $301,925.00 as follows: a) The sum of $250,000.00 as approved in the 2017 Parks Capital Budget be increased by $28,210.00 to be funded by a transfer from the Parkland Reserve Fund; b) The additional sum of $23,715.00 be funded by a transfer from the Third Party Contributions Reserve Fund for Tree Compensation; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 40 bfi DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 7. Director, Engineering Services, Report ENG 21-17 Consulting and Professional Services for the Detailed Design for Maintenance and Retrofit of Abbott Crescent Pond (Stormwater Management Facility) Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the fee proposal submitted by The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in the amount of $145,199.35 (HST included) be accepted; 3. That Council authorize the Mayor and City Clerk to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement, on such terms satisfactory to the Director, Engineering Services and any other necessary documentation, including the necessary by-law to permit the City of Pickering to enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement; 4. That the total gross project cost of $175,709.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $158,231.00 (net of HST rebate) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $158,231.00 as follows: a) The sum of $77,747.00 to be funded from the Clean Water and Wastewater Fund (CWWF), federal contribution; The sum of $38,873.00 to be funded from the Clean Water and Wastewater Fund, provincial contribution; The sum of $41,611.00 to be funded from property taxes; and 7 41 DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 8. Director, Finance & Treasurer, Report FIN 18-17 Tender/Contract Approval -Approvals During Council Recess 2017 Discussion ensued with respect to the timing of parks projects in the summer months, prior to school beginning. Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Report FIN 18-17 of the Director, Finance & Treasurer regarding tender and contract approvals be received; 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Council's recess being: RFP -4-2017 Integrated Transportation Master Plan; T-13-2017 City Hall Accessibility Upgrades at the Pickering Civic Complex; Q-40-2017 Supply and Delivery of Two Multi -Purpose Tractors; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Finance & Treasurer, Report FIN 19-17 Section 357/358 of the Municipal Act — Adjustment to Taxes Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357/358 of the Municipal Act, 2001 be approved; and 8 42 DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10. Director, Corporate Services & City Solicitor, Report IT 01-17 Ricoh Print Management Proposal and Purchase of Print Management Software Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report IT -01-17, regarding the proposal of Ricoh Canada for multi -function devices and printers for a period of five years, from October 1, 2017 to September 30, 2022, based on the terms of Standing Agreement VOR OSS - 00457979 - Managed Print Services from the Ministry of Government and Consumer Services of the Province of Ontario, be received; 2. That the proposal by Ricoh Canada be accepted; 3. That Council authorize staff to execute a Lease Agreement with Ricoh Canada in accordance with the proposal and on terms satisfactory to the Director, Corporate Services & City Solicitor; That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11. Director, City Development & CBO, Report PLN 14-17 Revised By-law for the Registration of Two -Dwelling Unit Properties Discussion ensued with clarification being provided that this report was simply to bring City by-laws into compliance with Provincial legislation. Recommendation Moved by Councillor Butt Seconded by Mayor Ryan 9 43 ozd DICKERING Executive Committee Meeting Minutes Tuesday, September 5, 2017 2:00 pm Council Chambers Chair: Councillor Cumming That Council repeal and replace By-law 6399/04 with a revised By-law to provide for the Registration of Two -Dwelling Unit Properties in the City of Pickering. Carried 12. Director, Corporate Services & City Solicitor, Report CLK 05-17 2018 Committee and Council Meeting Schedule Recommendation Moved by Councillor Brenner Seconded by Mayor Ryan That the 2018 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. Carried (III) Other Business 1. Councillor Pickles inquired about the tender for paving the northern roads. Staff indicated there were delays due to problems with the existing road allowance, and it was requested that area residents be advised accordingly. 2. Councillor McLean requested that staff look into additional options for parking at the bottom of Liverpool Road. (IV) Adjournment The meeting adjourned at 3:34 pm. 44 10 cd -Y4 DICKERING Planning & Development Committee Meeting Minutes Tuesday, September 5, 2017 7:00 pm - Council Chambers Chair: Councillor McLean Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel P. Bigioni K. Bentley C. Rose D. Shields N. Surti J. Brooks C. Celebre K. Power L. Roberts - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Director, City Development & CBO - Chief Planner - City Clerk - Manager, Development Review & Urban Design - Manager, Policy & Geomatics - Principal Planner — Development Review - Principal Planner — Policy - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Councillor McLean, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 45 GIS 6/ DICKERING Planning & Development Committee Meeting Minutes Tuesday, September 5, 2017 7:00 pm - Council Chambers Chair: Councillor McLean C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 Information Report No. 05-17 Draft Plan of Subdivision Application SP -2017-02 Zoning By-law Amendment Application A 05/17 9004827 Canada Inc. (Stonepay) Part of Lots 19 and 20, Concession 3, Parts 1 to 5, 40R-28547 A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. Cristina Celebre, Principal Planner — Development Review, appeared before the Committee and through the aid of a power point presentation, provided an overview of the application, outlining the property location and description, as well as the applicant's proposal to increase the maximum allowable density to permit an additional 62 units. Tony Biglieri appeared before the Committee on behalf of the applicant in support of the application. He noted all comments had been received and they were continuing to work with staff. He indicated he was available to respond to any questions raised. No members of the public appeared in support of or in opposition to the application. Discussion ensued with Members questioning whether a market study had been done as well as clarification on shared ownership of lands to the east. Members also questioned density and whether there would be an accessible/affordable housing component as well as eco friendly charging stations, living walls and park enhancements. Members also questioned whether staff would be in consultation with the Region to ensure transit routes would have adequate stops and shelters. They also questioned whether the Valley Farm extension to Brock Road would be signalized, as well as timeframes for the various phases. (III) Delegations 1. Paul White Re: Report PLN 15-17 Paul White, 507 Cliffview Road, Pickering, appeared before the Committee in support of Report PLN 15-17 regarding infill and replacement housing in established neighbourhoods. He stated there is a considerable amount of infill which is two to three times larger than existing homes, with some being much larger. He also noted 2 46 G4 DICKERING Planning & Development Committee Meeting Minutes Tuesday, September 5, 2017 7:00 pm - Council Chambers Chair: Councillor McLean concerns with a lack of respect for surrounding properties, whereby trees have been destroyed due to a lack of protection by developers. He noted that while he concurs with the City's recommendations, he would like to see it done quickly, with tree protection, height restrictions, grading, dust and debris controls, and a respect for heritage included. 2. Llewellyn Pereira Re: Report PLN 15-17 Llewellyn Pereira, 709 Victory Drive, Pickering, appeared before the Committee with respect to infill and replacement housing in established neighbourhoods. Through the aid of a power point presentation, he noted a sense of urgency in the need to protect neighbourhoods. Through his presentation, he provided examples of shadowing, expressing his shock that variances were not required. He noted many studies had been conducted, all with similar conclusions. Key elements to preserve the neighbourhood character include protection of trees and shrubs, setbacks, building heights being compatible with the existing surrounding area as well as shadowing. In closing, Mr. Pereira noted that while he was in support of the report, he recommended that the building height should be set to represent the neighbourhood, not necessarily the City, and done with community consultation, and completed in a timely manner. He also stated that with a number of studies already completed, he felt staff should review existing studies and develop guidelines to have a new zoning by-law in place by the end of 2017, to help preserve neighbourhoods given the rate of new development. A brief discussion period ensued. 3. Craig Marshall Re: Report PLN 15-17 Craig Marshall appeared before the Committee in support of the report with respect to infill and replacement housing in established neighbourhoods. Through the aid of a power point presentation, he provided suggestions for guidelines in going forward with redevelopment. He outlined some of the resident concerns from the report, noting consideration must be given to ensure changes to zoning do not diminish the land values of existing homes. He stated there are currently no height restrictions in the Bay Ridges and Westshore area, and felt that a maximum height of 11M should be included, with a reduction in setbacks to improve the streetscape. He also noted that areas with homes over 75' should be allowed to subdivide and that variances should conform. 3 47 C44 DICKERING Planning & Development Committee Meeting Minutes Tuesday, September 5, 2017 7:00 pm - Council Chambers Chair: Councillor McLean (IV) Part "B" Planning & Development Reports 1. Director, Corporate Services & City Solicitor, Report LEG 07-17 Mattamy (Brock Road) Limited (Phase 1) Plan of Subdivision 40M-2437 -Final Assumption of Plan of Subdivision -Blocks 142 and 143, 40M-2437 and Part 2, 40R-26589 (Duffin Heights) Recommendation Moved by Councillor Ashe Seconded by Councillor Butt 1. That the works and services required by the Subdivision Agreement within Blocks 142 and 143, Plan 40M-2437 and Part 2, 40R-26589, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Blocks 142 and 143, Plan 40M-2437 and Part 2, 40R-26589; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Corporate Services & City Solicitor, Report LEG 08-17 Mattamy (Brock Road) Limited - Phase 3 Plan of Subdivision 40M-2482 -Final Assumption of Plan of Subdivision -Blocks 1 to 10, 12 and 14, Plan 40M-2482 (Duffin Heights) Recommendation Moved by Councillor. Pickles Seconded by Councillor Brenner 1. That Bronzedale Street, Byford Street, Generra Mews, Legian Mews and Pure Springs Boulevard within Plan 40M-2482 be assumed for public use; 4 48 Cts ,A DICKERING Planning & Development Committee Meeting Minutes Tuesday, September 5, 2017 7:00 pm - Council Chambers Chair: Councillor McLean 2. That the works and services required by the Subdivision Agreement within Plan 40M-2482, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 11 and 13; 3. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2482, save and except from Blocks 11 and 13; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 3. Director, City Development & CBO, Report PLN 15-17 Infill and Replacement Housing in Established Neighbourhoods Discussion ensued with respect to the timing to bring forward amendments to the zoning by-law. It was questioned whether the City could have pre budget approval to go forward with an RFP prior to the 2018 budget as a time saving measure. It was recommended that staff look into the City of Brampton's criteria as a good example, as well as other municipalities in order to benefit from work already done. Members also questioned the possibility of bringing forward a report in December if possible. Recommendation Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council authorize staff to initiate a zoning by-law amendment to the general provisions of By-law 2511 to add a maximum building height where site specific zoning amendments do not regulate maximum building height; and 2. That a line item be included for Council's consideration in the 2018 Budget to retain consulting services to complete an "Infill and Replacement Housing in Established Neighbourhoods Study", generally as outlined in Appendix I to Report PLN 15-17. Carried Unanimously on a Recorded Vote 5 49 DICKERING Planning & Development Committee Meeting Minutes Tuesday, September 5, 2017 7:00 pm - Council Chambers Chair: Councillor McLean (V) Adjournment The meeting adjourned at 8:29 pm. 50 6 c4 PICKERING Delegations 1. Roger Anderson Regional Chair, Region of Durham Re: Annual Address 2. Scott Bryk Re: Highway of Heroes Living Tribute September 11, 2017 51 DICKERING Correspondence September 11, 2017 Pages 1. Corr. 60-17 Motion to Endorse Ralph Walton, Regional Clerk/Director of Legislative Services Region of Durham 53-67 605 Rossland Road East Whitby, ON L1 N 6A3 Correspondence received from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, seeking support of recommendations contained in Regional Report 2017 -COW -137, passed on June 14, 2017 with respect to the Provincial Discussion Paper entitled "Provincial Nuclear Emergency Response Plan (PNERP). Also attached is the Town of Ajax resolution passed on June 26th, 2017 endorsing the Region's recommendations. 52 The Regional Municipality of Durham Corporate Services Department Legislative Services 605 ROSSLAND ROAD EAST PO BOX 623 WHITBY, ON L1N 6A3 CANADA 905-668-77111 1-800-372-1102 Fax: 905-668-9963 www.durham.ca Matthew L. Gaskell Commissioner of Corporate Services "Service Excellence for our Communities" June 22, 2017 rctUE VED CITY OF PICKERING t � � �lUl . > :J 2017 CLERKS OFF/CE The Honourable Marie -France Lalonde Minister of Community Safety & Correctional Servi 25 Grosvenor Street 18th Floor Toronto, ON M7A 1Y6 ORIGINALTO: 41b COPY TO. ' '~ t 1 CORR. FILE - KE APFi.ACTIQN 0` (n cfvr'sr RE: Regional Response to Provincial Discussion Paper entitled "Provincial Nuclear Emergency Response Plan (PNERP) Planning Basis Review and Recommendations", EBR Registry Number 013-0560 (2017 -COW -137) Our File: PO -004 Honourable Minster, the Committee of the Whole of Regional Council considered the above matter and at a meeting held on June 14, 2017, Council adopted the following recommendations of the Committee: "A) That the Discussion Paper, as attached to Report #2017 -COW -137, from the Office of the Fire Marshal and Emergency Management (OFMEM), under the Ministry of Community Safety and Correctional Services (MCSCS), entitled "Provincial Nuclear Emergency Response Plan (PNERP) Planning Basis Review and Recommendations' be received for information; B) That Report #2017 -COW -137 of the Director of Emergency Management be submitted to the Ministry of Community Safety and Correctional Services and the Environmental Registry (EBR) open consultation process, which opened on May 15 and closes July 14, 2017, as Durham Region's response to the EBR posting No. 013- 0560, including the following key recommendations to the Province: i) That a Provincial study be conducted based on Health Canada Guidelines to examine and determine dose control standards for all responders who may be working in the Primary or Contingency Planning Zone, including the use of personal protective equipment; li) That the Province include and seek input from designated and impacted municipalities, especially Health Department and Occupational Health and Safety staff when Protective.Action Strategies are considered for review and update, per Provincial Discussion Paper Recommendation No. 1; iii) That the Province include and seek input from designated and impacted municipalities when hazard description modifications are made, per Provincial Discussion Paper Recommendation No. 2; • If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2009. 100% Post Consurnet 53 Page 2 Report #2017 -COW -137 iv) That the Province provide greater clarification to distinguish the operational intent of the inclusionof a new 20 km CPZ but does include the requirement for designating additional emergency response centres, such as Emergency Operations Centres, reception/evacuee centres, or emergency worker centres, etc. beyond those already identified in the current.10 km Primary Zone, per Provincial Discussion Paper Recommendation No. 6; v) That the revised Provincial Nuclear Emergency Response Plan (PNERP) provide for funding to be made available to designated municipalities for additional planning costs that will be required to operationally comply with the revised PNERP and new 20 km Contingency Planning Zone; vi) That the revised PNERP provide for funding to be made available to Region of Durham for additional costs related to the development of new operational response facilities that are currently outside the 10 km Primary Zone but inside the new 20 km Contingency Planning Zone. These include the Regional Emergency Operations Centre, the Regional Traffic Control Centre, two nuclear Emergency Worker Centres, two reception centres, and all Regional nuclear evacuation centres; vii) That the Province acknowledge the additional support for emergency response and evacuee hosting provisions that will be necessary from other Ontario municipalities beyond the new 20 km Contingency Planning Zone, and designate them as such in the revised PNERP; viii) That the revised PNERP include a clear focus and process for improving evacuation planning and response to be led by Ministry of Transportation, particularly for the Primary Zone, the new 20 km Contingency Planning Zone and beyond; ix) That the revised PNERP make provision for public alerting time requirements that are harmonized with the issuance of initial Provincial Public Action Directives in all instances, including General Emergencies; x) That the Province provide regular updates to designated and impacted municipalities on the PNERP revision process for sharing with Council members, in order to improve transparency and accountability for nuclear emergency planning; 54 Report #2017 -COW -137 Page 3 xi) That the Province recognize the public's expectations for world-class public safety, meeting or exceeding international best practices where feasible, in an open and transparent process, with a recognition of the need for enhanced protection of vulnerable communities; xii) That the Province deliver on its 2013 commitment to commission a study on the potential impacts of a major nuclear accident on the Great Lakes and drinking water and necessary contingency planning; xiii) That the Province consider extending the deadline to September 30, 2017 for comments on its Discussion Paper on nuclear emergency preparedness in order to allow municipalities and citizens to provide meaningful input; and C) That a copy of Report #2017 -COW -137 of the Director of Emergency Management be forwarded to the Minister of Community Safety and Correctional Services, Ontario Fire Marshal and Emergency Management, Durham area municipalities, and the City of Toronto; and That it is further recommended: 1) That taking into account science, international best practices and the existence of two nuclear stations in Durham Region, the Province expand the pre -distribution of potassium iodide (KI) pills beyond the current 10 km Primary Zone and seek input from municipalities on the establishment of requirements within the Provincial Nuclear Emergency Response Plan (PNERP) for the distribution and availability of potassium iodide (Kl) pills; in addition that the CNSC consider amendments to REGDOC 2.10.1 and to ensure all costs related to expanding the pre -distribution of Ki pills be the responsibility of the operator (OPG); ii) That the Province recognize Durham Region's appreciation of the constructive proposals for strengthening Ontario's nuclear emergency response plans published by over forty civil society organizations in the policy paper entitled "A Call for Public Safety: Addressing Nuclear Risks on the Great Lakes" by seriously considering their recommendations; and iii) That the Province and CNSC requirements ensures funding to be made available to designated municipalities for all additional planning, implementation and evaluation costs incurred from new requirements not included in the 2009 PNERP and the CNSC licensing requirements such as REGDOC 2,10.1 be amended to 'reflect these changes. 55 Report #2017 -COW -137 Page 4 Please find enclosed a copy of Report #2017 -COW -137 of the Director of Emergency Management, for your information. 2l l Ralph Walton, Regional Clerk/Director of Legislative Services RW/ct Enc. c: D. Nodwell, Deputy Chief, Planning and Program Development, Office of the Fire Marshal and Emergency Management, Ministry of Community Safety and Correctional Services N. Wellsbury, Clerk, Town of Ajax T. Gettinby, GAO/Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington A:13rouwer, Clerk, City of Oshawa VD. Shields, Clerk, City of Pickering J.P. Newman, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby G.H. Cubitt, Chief Administrative Officer, Office of the CAO W. Leonard, Director, Emergency Management (DEMO) 56 REOF CE V� D l :" { 2017 11 this information is required in accessible format, please contact 1-800-372-1102 ext. 27dL ° CLERK'S OFFICE DURHAW REG!ON.: The Regional Municipality of Durham To: Committee of the Whole From: Director, Emergency Management Report No.: 2017 -COW -137 Date: June 7, 2017 SUBJECT: Regional response to Provincial Discussion Paper entitled Provincial Nuclear Emergency Response Plan (PNERP) Planning Basis Review and Recommendations. EBR Registry Number 013-0560. RECOMMENDATFON: That Committee of the Whole recommends to Regional Council: 1. That the attached Discussion Paper from the Office of the Fire Marshal and Emergency Management (OFMEM), under the Ministry of Community Safety and Correctional Services (MCSCS), entitled "Provincial Nuclear Emergency Response Plan (PNERP) Planning Basis Review and Recommendations" be' received for information. 2. That Report 2017 -COW -137 be submitted to the Ministry of Community Safety and Correctional Services and the Environmental Registry (EBR) open consultation process, which opened on May 15 and closes July 14, 2017, as Durham Region's response to the EBR posting No. 013-0560, including the following key recommendations to the Province that: a. A Provincial study be conducted based on Health Canada Guidelines to examine and determine dose control standards for all responders who may be working in the Primary or Contingency Planning Zone, including the use of personal protective equipment. b. The Province include and seek input from designated and impacted municipalities, especially Health Department and Occupational Health and Safety staff when Protective Action Strategies are considered for 57 REVISED Report No.: 2017 -COW -137 Page No. 2 review and update, per Provincial Discussion Paper Recommendation No. 1. c. The Province include and seek input from designated and impacted municipalities when hazard description modifications are made, per Provincial Discussion Paper Recommendation No. 2. d. The Province provide greater clarification to distinguish the operational intent of the inclusion of a new 20 km CPZ but does not include the requirement for designating additional emergency response centres, such as Emergency Operations Centres, reception/evacuee centres, or emergency worker centres, etc. beyond those already identified in the current 10 km Primary Zone. Per Provincial Discussion Paper Recommendation No. 6. e. The revised Provincial Nuclear Emergency Response Plan (PNERP) provide for funding to be made available to designated municipalities for additional planning costs that will be required to operationally comply with the revised PNERP and new 20 km Contingency Planning Zone. f. The revised PNERP provide for funding to be made available to Region of Durham for additional costs related to the development of new operational response facilities that are currently outside the 10 km Primary. Zone but inside the new 20 km Contingency Planning Zone. These include the Regional Emergency Operations Centre, the Regional Traffic Control Centre, two nuclear Emergency Worker Centres, two reception centres, and all Regional nuclear evacuation centres. g. The Province. acknowledge the additional support for emergency response and evacuee hosting provisions that will be necessary from other Ontario municipalities beyond the new 20 km Contingency Planning Zone, and designate them as such in the revised PNERP. h. The revised PNERP include a dear focus and process for improving evacuation planning and response to be led by Ministry of 158 58 NO CHANGE Report No.: 2017 -COW -137 Page No. 3 Transportation, particularly for the Primary Zone, the new 20 km Contingency Panning Zone and beyond. 1. The revised PNERP make provision for public alerting time requirements that are harmonized with the issuance of initial Provincial Public Action Directives in all instances, including General Emergencies. j. The Province provide regular updates to designated and impacted municipalities on the PNERP revision .process for sharing with Council members, in order to improve transparency and accountability for nuclear emergency planning. 3. That a copy of Report #2017 -.COW -137 be forwarded to the Minister of Community Safety and Correctional Services, Ontario Fire Marshal and Emergency Management, Durham area municipalities, and the City of Toronto. REPORT: 1. PURPOSE 1.1 The Office of the Fire Marshal and Emergency Management (OFMEM) posted a Discussion Paper on the revised Planning Basis for changes to the Provincial Nuclear Emergency Response Plan (PNERP) Attachment 1, on the Provincial Environmental Registry Number 013-0560, inviting the public and interested parties to participate in the consultation process and submit comments. The consultation process began on May 15, 2017 and ends July. 14, 2017. 12 The purpose of this report is to provide an overview of the changes proposed to the Planning Basis for the revised Provincial Nuclear Emergency Response Plan and to seek Council endorsement of staff comments to be submitted to the Ministry of Community Safety and Correctional Services for consideration prior to finalizing the Provincial Nuclear Emergency Response Plan. 159 59 Report No.: 2017 -CCW -137 Page No. 4 2. BACKGROUND 2.1 Ontario's Emergency Management and Civil Protection Act requires the formulation of a nuclear emergency response plan, the Provincial Nuclear Emergency Response Plan (PNERP). The Act also compels the Region of Durham Nuclear Emergency Response Plan to conform to the Provincial Plan. 22 Following the Fukushima accident in 2011; the Ontario Fire Marshal and Emergency Management (OFMEM) under the Ministry of Community Safety and Correctional Services (MCSCS), undertook a review of the planning basis for offsite arrangements in view of multi -unit accident scenarios. 2.3 Reports 2015-J-53 (October 22, 2015) and 2015-A-43 (December 8, 2015) provided status of the provincial process. 2.4 On April 22, 2015, Regional Council approved the recommendation contained within Report 2015-J-21, to confirm that Durham Region is a willing and supportive host for the existing nuclear generating stations at Darlington and Pickering and the potential for new nuclear development at the Darlington site. 2.5 On November 4, 2015, Regional Council approved a Notice of Motion that Durham Region requests the Province of Ontario consider the feasibility of expanding the 10 km primary zone. Report #2015-J-53 (October 22, 2015) provided an overview of the potential operational impact of an expanded nuclear emergency planning Primary Zone on the Region's nuclear emergency response capability. 2.6 The Province has decided to proceed with refurbishment of the four nuclear reactors at Darlington which commenced in October 2016 and will continue until at least 2026. 2.7 The Province directed OPG to seek approval from the Canadian Nuclear Safety Commission (GNSC) to extend the operating licence of the Pickering 60 Report No.: 2017 -COW -137 Page No. 5 station beyond 2020 to 2024. The hearing is scheduled to takeplacein 2018. 2.8 On May 15, 2017 the Office of the Fire Marshal and Emergency Management (OFMEM) released a "Discussion Paper: Provincial Nuclear Emergency Response Plan (PNERP) Planning Basis Review and Recommendations" for public and stakeholder comments. The Discussion Paper was posted on the Environmental Registry from May 15, 2017 until July 14, 2017 and is found in this report as Attachment 1. 3, DISCUSSION PAPER SUMMARY 3.1 The Planning Basis is the foundation of the Provincial Nuclear Emergency Response Plan (PNERP) and a signification component of the foundation is the hazard assessment. 3.2 The four main components of the planning basis for nuclear emergency planning are: i) the basis for protective action decision-making, ii) the type of radiological hazard, iii) the effects of an accident on public health and safety, i.e., the dose, and, iv) the geographic distance of accident consequences. 3.3 The 2017 update by the Province was undertaken within was the following reported context: 3.3.1 The release of new standards such as the Canadian Standards Association's (CSA) N1600 standard and the International Atomic Energy Agency's ([AEA) General Safety Requirements (GSR) part 7; 3.3.2 Lessons learned from three full scale nuclear emergency response exercises held in Ontario (Exercise Huron Challenge 2012, Exercise Unified Response 2014 and Exercise Huron Resolve 2016); 3.3.3 Analysis and lessons learned from the Fukushima Dalichi nuclear disaster in March 2011 in Japan, including the Levels and Effects of Radiation Exposure Due to the Nuclear Accident after the 2011 Great East -Japan Earthquake and Tsunami report published by the United Nations Scientific Committee on the Effects of Atonic Radiation (UNSCEAR) in 2013; and; 61 Report No.: 2017 -COW -137 • Page No. 6 3.3.4 The Canadian Nuclear Safety Commission's (CNSC) Post-Fukushima Action Plan recommendation that provincial authorities undertake a review of the accident scenarios on which their offsite plans are, based, i.e., the planning basis, for the purposes of offsite arrangements. 3.4 The conclusions and recommendations in the discussion paper pertaining to CANDU nuclear generating stations are based on a review of se ve ra I reports, studies, standards and guidance documents, as well as the advice of emergency management experts including the CNSC and Health Canada. Reference Tables 1 and 2 in the attachment. 3.5 The Discussion Paper makes six key recommendations for the revised Provincial Nuclear Emergency Response Plan (PNERP), which are: Provincial Recommendation No. 1 - Protective Action Strategies The PNERP outlines a variety of options for protecting people in the event of a nuclear emergency. These measures are called "Protective Action Strategies" and include actions such as evacuating the area or asking people to remain indoors for a period of time (sheltering). The Protective Action strategies in the current 2009 PNERP are comprehensive and sound but will be reviewed and updated to better align with Health Canada's revised Canadian Guidelines for Protective Actions during a Nuclear Emergency. Provincial Recommendation No. 2 - The Hazard While the hazard description of the types of possible accidents that could occur in the 2009 PNERP still applies, modifications will be made during the PNERP Review in light of lessons learned from the Fukushima accident, including the addition of multi -unit events to the Severe Accident description. Provincial Recommendation No. 3 - Planning Zones — Mufti -Unit CANDU Stations (Pickering and Darlington) A comprehensive review of accident scenarios (see sections 7(iii) & (iv) in the attachment) has reinforced the applicability of the panning zones around the Pickering. Darlington and Bruce Power nuclear generating stations. Current best practices and modelling of severe but unlikely accident scenarios indicate 62 Report No.: 2017 -COW -137 Page No. 7 that the addition of a Contingency Planning Zone (as described in Recommendation No. 6 below) is advisable. The current 2009 PNERP planning zones are appropriate and will be maintained for Pickering and Darlington areas, i.e.,: • 3 km Contiguous Zone: The zone immediately surrounding a nuclear installation, where an increased level of planning and preparedness is undertaken due to the proximity to the plant. • 10 km Primary Zone: The zone where planning and preparedness is carried out for measures against the exposure to a radioactive plume. O 50 krn Secondary Zone: The zone where planning and preparedness are focused on reducing the ingestion of radioactive material (food, water, etc.). Provincial Recommendation No. 4 - Planninq Zones — Chalk River Laboratories (CRL) — Does not apply to Region of Durham. Provincial Recommendation No. 5 - Planninq Zones — FERMI 2 — Does not apply to Region of Durham. Provincial Recommendation No. 6 - Contingency Planninq Zone Provision for a new Contingency Planning Zone (CPZ) will be included to align with the CSA N1600 Standard and to provide for very low probability, severe accident situations. The CPZ is the area within which arrangements in the event of a radiological release could be required to monitor the dose rates from deposition of radioactive material that falls to the ground. This is done in order to locate areas beyond the Primary Zone which may require exposure control measures (evacuation, sheltering, Iodine Thyroid Blocking (ITB) and/or longer term relocation) once environmental monitoring results have been obtained. The CPZ should be defined for Pickering and Darlington at 20 km. The CPZ for CANDU stations, defined as the area beyond the Primary Zone out to radius of 20 km, has been determined by doubling the Primary Zone distance in order to provide a conservative buffer for nuclear emergency planning and response. This distance will provide for additional arrangements to 63 Report No_: 2017 -COW -137 Page No. 8 cover the (very unlikely) possibility of limited and localized radiation effects beyond the Primary Zone. Plans and arrangements for the CPZ include considerations for • Division into sub -zones. Population estimates for each sub -zone. • Development of mechanisms, processes and procedures to provide for environmental radiation monitoring and data analysis by the Scientific Section of the Provincial Emergency Operations Centre (PEOC). • Pami€iarization sessions with impacted municipalities, as required. • identification of existing response centres that fall within the CPZ and development of a list of possible alternates located outside the CPZ. • iodine Thyroid Blocking requirements consistent with those stipulated for the Secondary Zone. • Public education requirements consistent with Secondary Zone requirements. The CPZ does not contemplate considerations for: • The requirement for designation of additional emergency response centres (including Emergency Operations Centres (EOGs), Emergency Information Centres (EIC), reception/evacuee centres, personal monitoring and decontamination facilities) beyond those designated for Primary Zone response purposes. • The requirement for additional public alerting and communications requirements beyond what is in place and consistent with existing provincial mechanisms. Additional (non -planning basis) recommendations and information for updating the PNERP are also provided and can be found in Sections 9 and 10 in the attached document. 4. NEXT STEPS 64 Report No.: 2017 -COW -137 Page No. 9 4.1 Once the Region's response has been approved by Regional Council, staff will submit it to the Provincial Environmental Registry. Respectfully submitted, " -AAA Warren --A�A Warren Leonard, CEM.. Director, Emergency Management Recommended for Presentation to Committee Chief Administrative Officer Attach. 65 Report No.: 2017-00W-137 Page No. 10 DISCUSSION PAPER PROVINCIAL NUCLEAREMERGENCY RESPONSE PLAN (PNERP) PLANNING BASIS REVIEW &RECOMMENDATIONS May 2017 • „c_ c, v-, - 03f 12._z_ -_,Do r -A• 2-0 \ C_OL),-) t. 3-7 Office of the Fire Marshal and Emergency Management Ministry of the Community Safety and Correctional Services 66 Shields, Debbie From: Sent: To: Lorraine Billings <Lorraine.Billings@ajax.ca> Friday, June 30, 2017 11:47 AM Subject: Town of Ajax Resolution: Provincial Nuclear Emergency Response Plan (PNERP) Re: Provincial Nuclear Emergency Response Plan (PNERP) Please be advised that the following resolution was passed unanimously by Ajax Town Council at its meeting held June 26, 2017: WHEREAS community safety and emergency preparedness are top priorities for the Town of Ajax; and WHEREAS the Town of Ajax lies in close proximity to nuclear plants including Pickering Nuclear Generating Station; and WHEREAS the Town of Ajax relies on the Great Lakes for drinking water, which may be contaminated in the event of a nuclear accident; and WHEREAS the 2011 nuclear disaster in Fukushima, Japan reminds us how important a comprehensive emergency plan is; and WHEREAS over 40 organizations have found gaps in Ontario's nuclear emergency plans that leave people vulnerable in the event of a nuclear accident on the Great Lakes; and WHEREAS Durham Regional Council amended and approved staff report 2017 -COW -137 on June 14, 2017, in response to the provincial discussion paper entitled "Provincial Nuclear Emergency Response Plan (PNERP) Planning Basis Review and Recommendations"; NOW THEREFORE BE IT RESOLVED THAT the Town of Ajax hereby endorses the motion adopted by Regional Council on June 14, 2017 addressing the PNERP Planning Basis Review and Recommendations; and THAT a copy of this resolution be forwarded to all Durham Region municipalities, the City of Toronto, the City of Windsor, Essex County, the Ministry of Community. Safety and Correctional Services and the Ministry of Environment and Climate Change, the Canadian Environmental Law Association, Greenpeace, Durham Nuclear Awareness, and the Great Lakes and St. Lawrence Cities Initiative. If you require further information please contact me at 905-619-2529 ext 3342 or alexander.harras(a�ajax.ca Sincerely, Alexander Harras Manager of Legislative Services / Deputy Clerk 1 67 G(y f, PICKERING September 11, 2017 Committee Reports a) Report EC 2017-07 of the Executive Committee Executive Pages 1. Director, Corporate Services & City Solicitor, Report BYL 02-17 1-10 Update on Regulating Transportation Network Companies Recommendation 1. That this report be received for information purposes; 2. That staff be authorized to schedule a public and industry stakeholder consultation meeting to receive feedback regarding proposed Transportation Network Company regulations; 3. That staff develop by-law provisions taking into account feedback from the consultation process and report back to Council at the November 6, 2017 Executive Committee meeting; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS 09-17 Municipal Security Services Review Recommendation 11-24 1. That Report CS 09-17 of the Director, Community Services regarding the Municipal Security Services Review be received for information; 2. That Council authorize staff to investigate the feasibility of a municipal Security Risk Assessment and to bring forward appropriate cost estimates during the 2018 budget process; and 3. That the appropriate City of Pickering officials, be authorized to take necessary action. Director, Engineering Services, Report ENG 16-17 25-31 Please Slow Down Campaign Recommendation 1. That the City of Pickering adopt a "Please Slow Down Campaign", which allows residents to place a lawn sign on their property annually from April 1 to November 30, commencing April 1, 2018. 68 2. That funding be considered through the annual budget process commencing in 2018 for the purchase of "Please Slow Down" lawn signs, which will be given to residents and community groups at no charge, upon request. 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Engineering Services, Report ENG 17-17 Amendment to Traffic & Parking By-law 6604/05 Proposed Parking Restrictions, Old Brock Road Recommendation 32-37 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address on -street parking concerns on both sides of Old Brock Road in front of Pickering Fire Station #4 — Claremont. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Director, Engineering Services, Report ENG 19-17 Frenchman's Bay Ratepayers Memorial Park Reconstruction -Tender No. T-12-2017 Recommendation 38-47 1. That Tender No. T-12-2017 as submitted by Gray's Landscaping & Snow Removal Inc. in the total tendered amount of $272,349.44 (HST included) be accepted; 2. That the total gross project cost of $366,760.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $330,279.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $330,279.00 as follows: a) The sum of $275,000.00 as approved in the 2017 Parks Capital Budget to be funded from Third Party Contributions account 7501.0103.0000; b) The additional sum of $55,279.00 to be funded by a transfer from the Parkland Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 69 6. Director, Engineering Services, Report ENG 20-17 Glengrove Park Reconstruction Tender No. T-11-2017 Recommendation 48-56 1. That Tender No. T-11-2017 as submitted by Loc Pave Construction Ltd. in the total tendered amount of $262,120A5 (HST included) be accepted; 2. That the total gross project cost of $335,274.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $301,925.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $301,925.00 as follows: a) The sum of $250,000.00 as approved in the 2017 Parks Capital Budget be increased by $28,210.00 to be funded by a transfer from the Parkland Reserve Fund; b) The additional sum of $23,715.00 be funded by a transfer from the Third Party Contributions Reserve Fund for Tree Compensation; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Engineering Services, Report ENG 21-17 Consulting and Professional Services for the Detailed Design for Maintenance and Retrofit of Abbott Crescent Pond (Stormwater Management Facility) Recommendation 57-85 1. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the fee proposal submitted by The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in the amount of $145,199.35 (HST included) be accepted; 3. That Council authorize the Mayor and City Clerk to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement, on such terms satisfactory to the Director, Engineering Services and any other necessary documentation, including the necessary by-law to permit 70 the City of Pickering to enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement; That the total gross project cost of $175,709.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $158,231.00 (net of HST rebate) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $158,231.00 as follows: a) The sum of $77,747.00 to be funded from the Clean Water and Wastewater Fund (CWWF), federal contribution; b) The sum of $38,873.00 to be funded from the Clean Water and Wastewater Fund, provincial contribution; c) The sum of $41,611.00 to be funded from property taxes; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, Finance & Treasurer, Report FIN 18-17 Tender/Contract Approval -Approvals During Council Recess 2017 Recommendation 86-122 1. That Report FIN 18-17 of the Director, Finance & Treasurer regarding tender and contract approvals be received; 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Council's recess being: RFP -4-2017 Integrated Transportation Master Plan;.T-13-2017 City Hall Accessibility Upgrades at the Pickering Civic Complex; Q-40- 2017 Supply and Delivery of Two Multi -Purpose Tractors; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Finance & Treasurer, Report FIN 19-17 123-125 Section 357/358 of the Municipal Act — Adjustment to Taxes Recommendation 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 71 10. Director, Corporate Services & City Solicitor, Report IT 01-17 Ricoh Print Management Proposal and Purchase of Print Management Software Recommendation 126-136 1. That Report IT -01-17, regarding the proposal of Ricoh Canada for multi- function devices and printers for a period of five years, from October 1, 2017 to September 30, 2022, based on the terms of Standing Agreement VOR OSS -00457979 - Managed Print Services from the Ministry of Government and Consumer Services of the Province of Ontario, be received; That the proposal by Ricoh Canada be accepted; 3. That Council authorize staff to execute a Lease Agreement with Ricoh Canada in accordance with the proposal and on terms satisfactory to the Director, Corporate Services & City Solicitor; 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 11. Director, City Development & CBO, Report PLN 14-17 137-148 Revised By-law for the Registration of Two -Dwelling Unit Properties Recommendation That Council repeal and replace By-law 6399/04 with a revised By-law to provide for the Registration of Two -Dwelling Unit Properties in the City of Pickering. 12. Director, Corporate Services & City Solicitor, Report CLK 05-17 149-150 2018 Committee and Council Meeting Schedule Recommendation That the 2018 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. 72 DICKERING September 11, 2017 Committee Reports b) Report PD 2017-06 of the Planning & Development Committee Pages 1. Director, Corporate Services & City Solicitor, Report LEG 07-17 20-22 Mattamy (Brock Road) Limited (Phase 1) Plan of Subdivision 40M-2437 -Final Assumption of Plan of Subdivision -Blocks 142 and 143, 40M-2437 and Part 2, 40R-26589 (Duffin Heights) Recommendation 1. That the works and services required by the Subdivision Agreement within Blocks 142 and 143, Plan 40M-2437 and Part 2, 40R-26589, which are constructed, installed or located on lands dedicated to, or owned by the, City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Blocks 142 and 143, Plan 40M-2437 and Part 2, 40R-26589; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report LEG 08-17 23-25 Mattamy (Brock Road) Limited — Phase 3 Plan of Subdivision 40M-2482 - Final Assumption of Plan of Subdivision - Blocks 1 to 10, 12 and 14, Plan 40M-2482 (Duffin Heights) Recommendation 1. That Bronzedale Street, Byford Street, Generra Mews, Legian Mews and Pure Springs Boulevard within Plan 40M-2482 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2482, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 11 and 13; 73 3. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2482, save and except from Blocks 11 and 13; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, City Development & CBO, Report PLN 15-17 26-55 Infill and Replacement Housing in Established Neighbourhoods Recommendation 1. That Council authorize staff to initiate a zoning by-law amendment to the general provisions of By-law 2511 to add a maximum building height where site specific zoning amendments do not regulate maximum building height; and 2. That a line item be included for Council's consideration in the 2018 Budget to retain consulting services to complete an "Infill and Replacement Housing in Established Neighbourhoods Study", generally as outlined in Appendix I to Report PLN 15-17. 74 ,/ DICKERING By-laws September 11, 2017 7578/17 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Agenda pages 36 — 37] 7579/17 Being a by-law to provide for the registration of two -dwelling unit properties in the City of Pickering. [Refer to Executive Agenda pages 143 -148] 7580/17 Being a by-law to permit the City of Pickering to enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement. [Refer to Executive Agenda page 64] 75 c44 DICKERING Public Report on Confidential Meeting September 11, 2017 b) Appointments to Pickering Museum Village Advisory Committee 76