HomeMy WebLinkAboutFebruary 28, 2017
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, February 28, 2017
7:00 pm
City Hall – Main Committee Room
Attendees: Katrina Pyke, Coordinator, Museum Operations
Joan De Gennaro, Clerk-Typist (recording secretary)
Don Hudson, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Pamela Fuselli, Pickering Museum Village Advisory Committee
Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Absent: Tanya Ryce, Supervisor, Cultural Services
Laura Drake, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome
K. Pyke welcomed everyone and provided regrets
from T. Ryce, L. Drake and K. Emmink.
2. Approval of Minutes and Agenda
Motion: to approve the agenda as written
Moved: R. Cowan
Seconded: P. Savel
Carried
Business arising from last meeting
V. Plouffe schedule did not allow him to attend
this month’s meeting.
M. Smiles will present an update on the
Volunteer Program at the March meeting.
VIV Save the Date – pending action.
T. Ryce to invite V. Plouffe
to the March meeting.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
S. Regina will present the marketing plan at
the March meeting.
CMOG – continuing to work on
Education program chart updates – pending
Posting for the Advisory Committee on website
– pending action
Western front – pending action
Motion: to approve the minutes of January 24th,
2017 meeting as written
Moved: P. Savel
Seconded: L. Coulter
Carried
T. Ryce to follow up with
M. Smiles regarding a save
the date for VIV.
T. Ryce to update the
Education Program Chart
and redistribute to
members.
T. Ryce to follow up on
applicants to the AC
posting.
K. Pyke to review potential
presentation opportunity.
3. Foundation Report
T. Arvisais presented the report
Confirmed he will attend the May site
meeting
All AC members are welcome to attend the
PMVF AGM at the Recreation Complex,
March 23 at 6:30 pm.
PMVF website will be redone and
maintained.
Seeking a student to be a Director on the
Board – have approached two high schools
(Pine Ridge and Pickering)
K. Pyke to email the new
logo to T. Arvisais
T. Arvisais to send youth
director posting to K. Pyke
for distribution to PMV
volunteers.
4. Year End Work Report
2016 Work Plan Reports, and 2017 Work Plans
will be reviewed at the March meeting.
J. De Gennaro to send out
2016 work plan
Subcommittees to meet
and prepare 2017 reports,
and 2017 proposed work
plans prior to March 28
meeting.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
5. Sub Committee Reports
Collections
Motion: that the PMV Advisory Committee approve
the artifacts recommended by the Collections
Subcommittee for accession into the Core Collection
Moved: P. Savel
Seconded: D. Hudson
Carried
The Collections Subcommittee will be seeking two
people from outside the Advisory Committee to join
the subcommittee.
Volunteer Recognition
Governor General Award not appropriate at
this time – will review yearly.
Nomination for Civic Awards submitted.
Community Engagement Award – under
review
Viva’s –two candidates under review
VIV Planning - proceeding; seeking MC,
finalizing entertainment.
Facility Report
No report
6. Strategic Plan Update
P. Fuselli noted the planning for the plan has been
completed; focus group sessions, interviews, and
surveys have been set up to gather internal and
external stakeholder input from now until the end of
April.
Data will be analyzed and a summary report of input
prepared by the Strategic Planning Steering
Committee close to the end of April.
K. Pyke updated that a marketing strategy to
promote the strategic plan has been drafted and
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
initiated, and looks to the Advisory Committee to
assist in promotions.
K. Pyke to share user and
non-user survey links on
website with AC Members
when posted.
AC Members to share links
to user through social
media and the eNewsletter.
7. New Business
D. Hudson asked for a method to keep pending
action items from disappearing; perhaps keep them
in the minutes until resolved. He asked for follow up
about his subcommittee’s motion requesting Council
to provide an amount of money for the Welcome
Centre –V. Plouffe was to do some wordsmithing
K. Pyke advised that the budget had just been
passed the evening before, and would send him a
link.
K. Pyke to follow up with T.
Ryce on recording on-going
action items in minutes.
K. Pyke to forward the
budget link to D. Hudson
regarding Visitor’s Centre.
8. Adjournment
Motion: to adjourn
Moved: P. Savel
Seconded: L. Coulter
Carried
Advisory Committee Members remained to
participate in a PMV Strategic Plan focus group
session.
Meeting Adjourned: 7:40 pm
Copy: Director, Community Services
Clerks