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Home My WebLink AboutMarch 13, 2017 Council Agenda Monday, March 13, 2017 Council Chambers 7:00 pm For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. lroberts@pickering.ca Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the “bookmark” icon to the left of your screen to navigate from one report to the next. -C:ip; P1CKER1NG Council Meeting Agenda March 13, 2017 Council Chambers 7:00pm 6:30 pm In Camera Council Meeting I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest Ill) Adoption of Minutes IV) V) VI) VII) VIII) IX) X) XI) XII) XIII) Council Meeting Minutes, February 27, 2017 Executive Committee Meeting Minutes, March 6, 2017 Planning & Development Committee Meeting Minutes, March 6, 2017 Presentations Delegations Correspondence Committee Reports Report 2017-03 of the Executive Committee Reports -New and Unfinished Business Report BLD 01-17 Motions and Notice of Motions By-laws Other Business Confirmation By-law Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 lroberts@pickering.ca Page 1-15 16-21 22-23 24 25 26-28 29-39 40-46 2 -~o~ PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers 3. Councillor Mclean declared a conflict of interest with respect to Community Grants -Pickering Auxiliary Rescue Association and Durham Regional Police Children's Games. Councillor Mclean did not take part in discussions or vote on the matter. (Ill) · Adoption of Minutes Resolution #262/17 Moved by Councillor Mclean Seconded by Councillor Brenner Council Meeting Minutes, January 16, 2017 In Camera Council Meeting Minutes, February 6, 2017 Special Council Meeting Minutes, February 6, 2017 Planning & Development Committee Minutes, February 6, 2017 Executive Committee (Budget) Meeting Minutes, February 16, 2017 (IV) Delegations Ronald McWilliams Re: Report FIN 04-17 Carried Ronald McWilliams appeared before Council with respect to Report FIN 04-17 and the proposed increase in license fees for wrecking yards. He stated that his family has owned and operated their wrecking yard on Kingston Road since 1969. He noted they are fully licensed with the Ministry, and make every effort to retain a site which is clear of oil and garbage, and noted that they do not stockpile parts on site. He appealed to Council to reconsider the increase in license fees to bring them more in line with surrounding municipalities. (V) Correspondence 1. Corr. 57-17 Lon Harnish Rotary Club of Ajax 255 Huntingwood Drive Oshawa, ON L 1J 7C6 ' Resolution #263/17 Moved by Councillor Ashe Seconded by Councillor Mclean 2 4 -C~oj PJCKERJNG Recommendation Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers 1. That Draft Plan of Subdivision Application SP-2016-02, submitted by Frontdoor Developments Inc., on lands being Block 111, Plan 40M-1413, to establish a residential plan of subdivision consisting of 40 lots for detached dwellings fronting a public road, as shown on Attachment #2 to Report PLN 03-17, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 10/16, submitted by Frontdoor Developments Inc., to implement the Draft Plan of Subdivision SP-2016-02, on lands being Block 111, Plan 40M-1413, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 03-17 be forwarded to Council for enactment. Moved by Councillor Pickles Seconded by Councillor Brenner Resolution #265 /17 That Report 2017-02 of the Planning & Development Committee meeting held on February 6, 2017, be adopted. (VII) New and Unfinished Business 1. Director, Finance & Treasurer, Report FIN 02-17 2017 Current Budget and Financial Statements Carried Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #266/17 Moved by Councillor Mclean. Seconded by Councillor Brenner It is recommended that Report FIN 02-17 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2017 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 4 -Cdyo/- PJCKERJ G 2. Director, Finance & Treasurer, Report FIN 04-17 2017 Current and Capital Budget Council Meeting Minutes February 27, 2017 7:00pm-Council Chambers Discussion ensued with respect to the proposed wrecking yard fees, with members recommending that all user fees be reviewed on a more regular basis. Members also discussed the need to account for escalating utility costs going forward. Moved by Councillor Brenner Seconded by Councillor Ashe Resolution #267 /17 1. That Report FIN 04-17 of the Director, Finance & Treasurer be approved; and, a) That the 2017 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 11 00), overtime (Account 1200) and employer contributions (Account 1400), in ,the total amount of $52,841 ,872 be approved; b) That the 2017 Gross Current Budget expenditures for City purposes in the amount of $38,230,985 (excluding personnel expenditures) less estimated current revenues of $31,096,589 (City Revenues of $30,046,589 plus $850,000 for assessment growth plus supplementary taxes of $200,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,319,600 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for the Fence Levy, $75,000 for the Seniors Property Tax Relief program and $100,000 for the Minor Buildings Replacement Reserve Strategy Special Levy, for a total final levy of $60,120,868 being an increase of approximately 2.69% over the 2016 budget, be approved; 2. That the 2017 Capital Budget for the City of Pickering with a Gross Expenditure of $45,144,080 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2017 Capital Budget: Transfer from Current Fund to Capital Fund $1,319,600 Transfers from Reserves: 5 5 6 -Cdj;of- PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers -Rate Stabilization Reserve (7021) -City Share Dev. Charges Projects (7022) -Vehicle Replacement Reserve (7040) -Capital Replacement Reserve (7001) -Don Beer Arena Surcharge (7033) -Rec. Complex Core Surcharge (7034) -Rec. Complex Pool Surcharge (7034) -Dunbarton Pool Surcharge (7032) -Provision for Eastern Library (7042) .: Seaton FIA Funding Reserve (7193) Transfers from Reserve Funds: -Operations Centre (7708) -Development Charges (7605 to 7621) -Federal Gas Tax Funds (7505) -Roads and Bridges (7709) -Third Party Contribution (7501) -Parkland Development (7502) -Seaton Infrastructure (7192) Debt-5 yr Debt-10 yr Debt-15 yr Debt-20 yr Internal Loan - 5 yr Internal Loan -10 yr Federal Grant (TBD) Federal Grant-Clean Water & Wastewater Fund Provincial Grant-Clean Water & Wastewater Fund Provincial Grant -Ontario Communities Infrastructure Fund Provincial Grant -Enabling Accessibility Sale of Land Total 513,545 121,196 1 '112,000 286,250 15,700 44,500 41,000 18,000 67,455 . 24,000 12,229,000 10,884,559 2,959,685 1,678,000 1,875,000 298,275 60,000 250,000 547,500 1,413,000 2,000,000 1,091,000 820,000 450,000 675,000 337,500 1,312,315 50,000 2,650,000 $45.144,080 b) That total external debt financed by property taxes of $4,210,500 for the projects identified in the 2017 Capital Budget, and as indicated in this report, in the amount of $250,000 for a period not to exceed 5 years, $547,500 for a period not 6 -~o/ PlCKERl G Council Meeting Minutes February 27, 2017 7:00 pm "'Council Chambers to exceed 1 0 years, $1 ,413,000 for a period not to exceed 15 years and $2,000,000 for a period not to exceed 20 years be approved; c) That the internal loans in the amount of $1,911,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2017 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the,annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2017 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; · h) That Council authorize the Director, Finance & Treasurer to finance the purchase and cost of 28 acres of land a'nd corresponding associated land transaction costs located in the Pickering Innovation Corridor in the amount of $2.5 million and the financing be as follows: i. That the sum of $2,500,000 be financed at the discretion of the Treasurer either through the sale of land, internal loan or by the issue of debentures by the Regional Municipality of Durham, for a period not to exceed fifteen years at a rate to be determined. i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; j) That the Director, Finance & Treasurer be authorized to finance any senior g.overnment grant funding shortfall related to the capital project Frenchman's Bay West Park.;.. Master Plan (Phase 1) account (5780.1706.0000) through internal loan, Draw from the Rate Stabilization Reserve (7021) or by the issue of debentures by the Regional Municipality of Durham for a period not to exceed 7 7 8 -Cdt;of- PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers fifteen years at a rate to be determined and that the refinancing option apply to all funding sources; k) That the Director, Finance & Treasurer be authorized to finance any senior government grant funding shortfall related to the capital project Marksbury Road Outfall account (541 0.1702.0000) through internal loan, Draw from the Hate Stabilization Reserve (7021) or by the issue of debentures by the Regional Municipality of Durham for a period not to exceed fifteen years at a rate to be determined and that the refinancing option apply to all funding sources; I) That Council authorize the change in financing sources for the following capital projects: i. Capital project Streetlight Luminaries Replacement-Phase 3 account (5325.1705.0000) by increasing the IESO grant funding amount for this project up to $500,000 with a corresponding reduction in Federal Gas Tax funding; ii. Capital project Rossland Road Reconstruction account (5320.1616.6250) by increasing the funding from Development Charges Roads account (761 0) to $56,250 with a corresponding reduction in Federal Gas Tax funding. m) · That the Director, Finance & Treasurer be authorized to finance any shortfall in the Development Charges Operational Services Reserve Fund that is being used to fundJhe Clements Road Operations Centre through the issue of debentures by the Regional Municipality of Durham for a period not to exceed twenty years at a rate to be determined; and n) That Council authorize the additional capital expenditure not to exceed $125,900 for Park Crescent Road (Phase 1) capital project account (5321.130~.6251) for the construction of additional underground utility works and this cost be funded by 50% from the (761 0) Reserve Fund DC-Roads and 50% Reserve City Share DC(7022); 3. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021 ); 25% to the Capital Equipment Reserve (7001 ); 25% to the City Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (771 0); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve; and 8 -~ofCouncil Meeting Minutes February 27, 2017 7:00 pm -Council Chambers Pl KERJ c) That the revenue from the sale of used vehicles recorded in account (1593.0001.0000) be transferred to the Vehicle Replacement Reserve (7040); 4. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2017 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2017 final tax rates; 5. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (70 11) and if this reserve is depleted then the shortfall to be funded from the Rate Stabilization Reser-Ve (7021) and that any shortfall from Payment-in-Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021 ); 6. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenqitures for approved projects funded from the same source(s); 7. That the Council Compensation Policy be revised under sub section 07.03 to permit the City contribution to be made to either a RRSP or Tax Free Savings Account and no combination be permitted and that the guidelines for the RRSP contribution as outlined in subsection 07.03 be applied where applicable to the Tax Free Savings Account; 8. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) 2015 Capital Project (5780.1519) Frenchman's Bay Waterfront Master Plan (Phase 1 a) -$640,000. 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re-finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserVe funds; 9 9 10 -Cdpof- PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers 12. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2017 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 27 Council meeting; (ii) any reorganization or personnel account .changes (salary, benefits and overtime) that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council approve to single source the following professional services as requested by the client departments in accordance with the City's Purchasing Policy Item 10:03 (c); a) The Finance Department requests that Public Sector Digest Inc., be awarded the contract to complete the City's Asset Management Plan in the amount of $100,000; b) The Office of the Chief Administrative Officer requests that TD Graham & Associates Consulting and Graphics Design Ltd., be the City's graphics design consultant for a two year period and that the expenditures for their services do not exceed $60,000 within a calendar year; and c) That the firm of the Biglieri Group be retained by the City to assist in the development of an RFP for the City Centre Project, for a total fee not to exceed $100,000; 14. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 15. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2017 Current budget: 10 -C~o~ PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers a) The Wrecking Yard license fee on page one of the 2017 user fee schedule be revised and that the fee be increased to $2,500 from $20. 16. That the Director, Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 17. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, Development Charge Study, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; · 18. That the Director, Finance & Treasurer be authorized to transfer any funds received from the sale of lands located on the west side of Brock Road, south of Dersan Street to the Operations Centre Reserve Fund; 19. That Council approve the continuing engagement of the. following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to be used to protect the property tax base by defending assessment appeals through proactive assessment base management; 20. That the Director, Finance & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 21. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account. (2620.9993.0000) to the Reserve for Sustainable Initiatives; 22. That the 2018 budget be developed with a priority to maintaining service levels; increasing the funding (reserves) for the replacement of existing infrastructure, that the 2018 Building Services Cost Centre be developed with zero City funding and any increase in service levels be funded through special levies; 23. That Council amend the Community Grant policy as follows: a) That the recommended grants to Seaton Soaker Trail ($3,000) and Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to September 29, 2017 to accommodate the 2018 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are. sponsored either partially or fully by the City before the grant payment is released; and 11 11 1 2 -Cift;of- PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers d) Any organization's application shall be deemed as ineligible if the funding requested is for school extracurricular or school related extracurricular events; 24. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 25. That Council authorize staff to enter into a contribution agreement with FedDev Ontario for funding under the Canada 150 Community Infrastructure Program for the Renovation of Pickering City Hall Public Washrooms and Service Counters in the approved funding amount of $66,000; 26. That Council approve the change in funding for the City Hall Accessibility Upgrade project to reflect the receipt of the $66,000 from Pickering's Canada 150 Community Infrastructure Program (CIP 150) Intake Two Project Application and that the draw from the Rate Stabilization Reserve be reduced by the grant amount; 27. That Council authorize the establishment of the following reserves: a) That a Fence Reserve be established and any unused funds from the Fence Levy as approved by Council be transferred to this reserve and this reserve be used to fund fence replacements on City owned property; . b) That a Tree Replacement Reserve be established and that the $100 from every Tree Cutting Permit be transferred to this reserve and that these funds be used to purchase replacement trees to be located on City property; c) That a Minor Buildings Replacement Reserve be established and that $100,000 be transferred to this reserve and that this reserve be used to fund the replacement of old and/or small municipal facilities whereby it would be more . cost effective to replace an existing building with modern building materials and systems rather than to undertake major repairs; and d) That a Seaton Financial Impact Agreement (FIA) Reserve be established and that the additional payments as required under the Seaton Financial Impact Agreement be transferred to this reserve and that these funds be used to offset the capital costs associated with Seaton development; 28. That Council approve the establishment of the Seaton Infrastructure Reserve Fund and that the draft by-laws attached hereto for the establishment of the reserve fund be enacted; 29. That Council authorize the Director, Finance & Treasurer to transfer any surplus funds from the Vacancy Rebate Program account(2138.3100.0000) due to either a cancellation or change in the Vacancy program scope and that these funds be transferred to the Roads & Bridges Reserve Fund (7709); 12 -C~of PJCKERJNG Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers 30. That Council direct the Director, Finance & Treasurer to develop a Property Tax Relief program for Low Income Seniors & Persons with Disabilities that includes the following principles: · a) The 2017 grant amount is $200 per household; b) Only one application per household; c) The individual must make an application every year; d) The home must be the principle residence; e) The individual must have lived in Pickering for one year; f) If the individual is applying under the Low Income Seniors Property Tax Relief program the individual is in receipt or qualifies for the Guaranteed Income Supplement (GIS) benefit; and g) If the individual is applying under the Disabled Persons Property Tax Relief Program, the individual must be in receipt of or qualifies for the Ontario Disability Support Program. 31. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Moved by Councillor Ashe Seconded by Councillor Mclean Resolution # 268/17 That Item 15 a) be amended to read as follows: Carried Later in the Meeting [Refer to following motions] The Wrecking Yard license fee on page one of the 2017 user fee schedule be revised and that the fee be increased to $250.00 from $20.00. Moved by Councillor Brenner · Seconded by Councillor Mclean Resolution # 269/17 That Item 22 be amended to include the following as 22 b); Carried b) That the 2018 budget guideline be set at 2-2.5% excluding special levies, including a dedicated levy for escalating electric utility costs. Carried Unanimously on a Recorded Vote The main motion was then Carried unanimously on a recorded vote. 13 13 14 -04Jof- PJ(KERJNG, (VIII) By-laws Council Meeting Minutes February 27, 2017 7:00 pm -Council Chambers 7541/17 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1976/85, to implement the Official Plan of the City of Pickering, Region of Durham, Block 111, Plan 40M-1413 (SP-2016-02; A 10/16) 7542/17 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 7543/17 Being a by-law to provide for the establishment of a ReseNe Fund to be known as the Seaton Infrastructure ReseNe Fund. Moved by Councillor Ashe Seconded by Councillor Brenner Resolution #270/17 That By-law Nos. 7541/17 through 7543/17, be approved. (IX) Other Business Carried 1) Councillor Mclean noted that at the January 16,2017 Council meeting he had given notice that he would be bringing forward a Notice of Motion regarding the re-allocation of the "Police Effectiveness and Modernization Grant" for Police SeNices. He stated that he had brought this motion forward at the Regional level, and was pleased to announce that the Province had agreed to hold off on any changes to the funding, and he would not be bringing this Motion forward. 2) Councillor Cumming requested that staff fully remove the parking restrictions on Brookshire Square. He noted that in speaking with residents, the issues surrounding on street parking have now been resolved. It was noted this item could be added to the recommendation going forward at the March 6th Executive Committee meeting. (X) Confirmation By-law By-law Number #7544/17 Councillor Pickles, seconded by Councillor Cumming moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of February 27, 2017. Carried 14 18 -Cdpof- PlCKERlNG Executive Committee Meeting Minutes March 6, 2017 2:00 pm Council Chambers Chair: Councillor Butt 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Engineering Services, Report ENG 05-17 Amendments to the Traffic and Parking By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor Brenner Carried 1. That the attached draft by-law be enacted to amend Schedule "2", Schedule "7", Schedule "8", and Schedule "9" to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the following: a) The removal of on-street parking restrictions on both sides of Poprad Avenue, both sides of Sangre Lane, the south side of Tatra Drive between Naroch Boulevard and Krosno Boulevard, and the west side of Krosno Boulevard between Bayly Street and Tatra Drive, b) The implementation of parking restrictions on the south side of Broadview Street and the southwest curve of Bronte Square c) The extension of the 40 km/h posted speed limit on Rosebank Road from Woodsmere Crescent!Charnwood Court to 230 metres north to Springview Drive, d) . The removal of the by-law for stop signs at the intersections of Live pool Road and Bushmill Street/Linwood Street and Valley Farm Road at The Esplanade South/Diefenbaker Court, as these intersections are now signalized, e) The removal of the by-law for a stop sign on Valley Farm .Road at The Esplanade North, which Schedule "7" incorrectly states there is a stop sign for southbound vehicles, 3 -C0Jof- PJCKERJNG Executive Committee Meeting Minutes March 6, 2017 2:00 pm Council Chambers Chair: Councillor Butt f) The removal of the by-law for yield signs at the intersections of Alderwood Place at Colmar Avenue, Cortez Avenue at Colmar Avenue, Kingfisher Drive at Colmar Avenue, Parkham Crescent at Colmar Avenue, as these intersections have stop signs; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Moved by Councillor Cumming Seconded by Councillor Mclean Carried as Amended Later in the Meeting (Refer to following Motion) That Recommendation 1a) be amended by adding Brookshire Square to the list of streets with full removal of on-street parking restrictions on Brookshire Square and that Schedule 2 to the By-Jaw attached to this Report be updated to reflect this change. Carried The main motion was then carried as amended. 4. Director, Finance & Treasurer, Report FIN 05-11 Statement of the Treasurer Respecting 2016 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles It is recommended that Report FIN 05-17 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2016 be received for information. 5. Director, Corporate Services & City Solicitor, Report LEG 02-17 Seaton Road Allowance Land Transfers -Stop-up Close and Declare Surplus Various Road Allowances 4 Carried 1 9 20 ~-hA j ---~oo---- PlCKERlNG, Recommendation Moved by Mayor Ryan Seconded by Councillor Cumming Executive Committee Meeting Minutes March 6, 2017 2:00 pm Council Chambers Chair: Councillor Butt 1. That Council enact a by-law to stop-up and close the following road allowances as public highway: • Part of the Road Allowance between Lots 30 and?31, Concession 5, being Parts 11, 12 and 13, Plan 40R-28736; • Part of the Road Allowance between Lots 28 and 29, Concession.5, being Parts 1 to 6, Plan 40R-28736; • Road Allowance between Lots 26 and 27, Concession 5; • Part of the Road Allowance between Lots 24 and 25, Concession 5, being Parts 3, 4 and 5, Plan 40R-28739 and Part of the Road Allowance between Lots 24 and 25, Concession 5, being Part 3, Plan 40R-294 7 4; • Road Allowance between Lots 22 and 23, Concession 5; • Part of the Road Allowance between Lots 20 and 21, Concession 5, being Parts 1 to 4, Plan 40R-287 43; • Part of the Road Allowance between Lots 20 and 21, Concession 4, being Part 7, Plan 40R-28738; • Road Allowance between Lots 22 and 23, Concession 4; • Part of the Road Allowance between Lots 24 and 25, Concession 4, being Part 1, Plan 40R-28737; and • Part of the Road Allowance between Lots 22 and 23, Concession 3, being Parts 1 and 2, Plan 40R-28740, and declare them surplus to the needs of the City for the purpose of transfer to the abutting landowners in accordance with the Seaton Financial Impacts Agreement and the Seaton District Park Agreement; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Corporate Services & City Solicitor, Report CLK 03-17 2018 Municipal Election . -Internet and Telephone Voting for the 2018 Municipal Election 5 -Cdt;of- PlCKERJNG Executive Committee Meeting Minutes March 6, 2017 2:00 pm Council Chambers Chair: Councillor Butt A question and answer period ensued regarding security concerns with internet and telephone voting, the availability of voter assistance centres, the campaign period during an extended advance voting period, and potential audit trails in the system. Recommendation Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report CLK 03-17 be received for information; and 2. That Council direct the City Clerk to implement an Internet/telephone Voting System for the 2018 Municipal Election. Carried (IV) Other Business 1. Councillor Brenner requested that staff look into the bus and bike lanes on Regional Roads and whether green licences are exempt from these lanes. (V) Adjournment The meeting adjourned at 3:05 pm. 6 21 22 -~o~ PJCKERJNG Present: Mayor Ryan Councillors: K.Ashe M. Brenner S.Butt I. Cumming B. Mclean D. Pickles Also Present: T. Prevedel K. Bentley C. Rose J. Brooks L. Harker -Chief Administrative Officer -Director, City Development & CBO -Chief Planner -Manager, Policy & Geomatics -Deputy Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Part "A" Information Reports Planning & Development Committee Meeting Minutes March 6, 2017 7:00 pm -Council Chambers Chair: Councillor Brenner Councillor Brenner, Chair, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the public portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 -Cift;of- p]( ERlNG Planning & Development Committee Meeting Minutes March 6, 2017 7:00 pm -Council Chambers Chair: Councillor Brenner· 1. Information Report No. 02-17 Official Plan Amendment Application OPA 2017-001/P Amendment 29 to the Pickering Official Plan . City Initiated, Proposed Revision to the . Residential Density Cap in the Pickering City Centre A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Jeff Brooks, Manager, Policy & Geomatics, appeared before the Committee and through the aid of a power point presentation, provided an overview of the application. Mr. Brooks provided the background information for the vision of the City Centre, noting the key variables for defining building form. Ryan Guetter, Vice-President, Weston Consulting, appeared before the Committee in support of the application and to answer any questions. Discussion ensued regarding transportation studies and the need to widen certain roads, stormwater issues, and allowable uses for the buildings, the availability of affordable rental units, and general clarification of the application for the audience. It was noted that the Pickering City Centre should create a community that includes amenities for its residents. No members of the public appeared in support of or opposition to the application. (Ill) Adjournment The meeting adjourned at 7:50 pm. 2 23 Presentations 1. Kris-John Kucharik Canadian Cancer Society Re: Daffodil Month March 13, 2017 24 March 13, 2017 Delegations 1. MP Jennifer O'Connell Re: Federal Funding Support for City of Pickering Projects 25 -04~1- Pl ERl G March 13, 2017 Committee Reports a) Report EC 2017-02 of the Executive Committee Executive Pages 1. Director, Community Services, Report CS 03-17 Renaming of the Claremont Memorial Park -Notice of Motion 1-7 2. 3. Recommendation 1. That Council decline the request to rename Claremont Memorial Park to Rick Johnson Park since the park is already dedicated; 2. That Council consider naming a future neighbourhood park in the Seaton Community as Rick Johnson Park in accordance with the Facility and Park Naming Procedure ADM 11 0-006; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 04-17 Amendment to By-law 6604/05 -Schedule 12, Full Load Highways Recommendation 8-16 1. That the attached draft by-law be enacted to amend Schedule "12" to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction· of the Corporation of the City of Pickering, specifically to address an update to Schedule "12" Full Load Highways; 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 05-17 Amendments to the Traffic and Parking By-law 6604/05 Recommendation 17-32 1. That the attached draft by-law be enacted to amend Schedule "2", Schedule "7", Schedule "8", and Schedule "9" to By-law 6604/05 to provide for the regulation of stopping and parking on highways -ar: parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the following: 26 27 a) The removal of on-street parking restrictions on both sides of Poprad Avenue, both sides of Sangre Lane, the south side of Tatra Drive between Naroch Boulevard and Krosno Boulevard, and the west side of Krosno Boulevard between Bayly Street, Tatra Drive, and Brookshire Square, in its entirety, b) The implementation of parking restrictions on the south side of Broadview Street and the southwest curve of Bronte Square c) The extension of the 40 km/h posted speed limit on Rose bank Road from Woodsmere Crescent!Charnwood Court to 230 metres north to Springview Drive, d) The removal of the by-law for stop signs at the intersections of Livepool Road and Bushmill Street/Linwood Street and Valley Farm Road at The Esplanade South/Diefenbaker Court, as these intersections are now signalized, e) The removal of the by-law for a stop sign on Valley Farm Road at The Esplanade North, which Schedule "7" incorrectly states there is a stop sign for southbound vehicles, f) The removal of the by-law for yield signs at the intersections of Alderwood Place at Colmar Avenue, Cortez Avenue at Colmar Avenue, Kingfisher Drive at Colmar Avenue, Parkham Crescent at Colmar Avenue, as these intersections have stop signs; and 2. That the appropriate off.icials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Finance & Treasurer, Report FIN 05-17 33-41 Statement of the Treasurer Respecting 2016 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees 5. Recommendation It is recommended that Report FIN 05-17 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2016 be received for information. Director, Corporate Services & City Solicitor, Report LEG 02-17 Seaton Road Allowance Land Transfers -Stop-up Close and Declare Surplus Various Road Allowances Recommendation 42-47 6. 1. That Council enact a by-law to stop-up and close the following road allowances as public highway: Part of the Road Allowance between Lots 30 and 31, Concession 5, being Parts 11, 12 and 13, Plan 40R-28736; Part of the Road Allowance between Lots 28 and 29, Concession 5, being Parts 1 to 6, Plan 40R-28736; • Road Allowance between Lots 26 and 27, Concession 5; • Part of the Road Allowance between Lots 24 and 25, Concession 5, being Parts 3, 4 and 5, Plan 40R-28739 and Part of the Road Allowance between Lots 24 and 25, Concession 5, being Part 3, Plan 40R-29474; • Road Allowance between Lots 22 and 23, Concession 5; • Part of the Road Allowance between Lots 20 and 21, Concession 5, being Parts 1 to 4, Plan 40R-28743; • Part of the Road Allowance between Lots 20 and 21, Concession 4, being Part 7, Plan 40R-28738; • Road Allowance between Lots 22 and 23, Concession 4; • Part of the Road Allowance between Lots 24 and 25, Concession 4, being Part 1, Plan 40R-28737; and • Part of the Road Allowance between Lots 22 and 23, Concession 3, being Parts 1 and 2, Plan 40R~28740, and declare them surplus to the needs of the City for the purpose of transfer to the abutting landowners in accordance with the Seaton - Financial Impacts Agreement and the Seaton District Park Agreement; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Corporate Services & City Solicitor, Report CLK 03-17 2018 Municipal Election -Internet and Telephone Voting for the 2018 Municipal Election Recommendation 1. That Report CLK 03-17 be received for information; and 48-52 2. That Council direct the City Clerk to implement an Internet/telephone Voting System for the 2018 Municipal Election. 28 March 13, 2017 New and Unfinished Business 1. Director, City Development & CBO, Report BLD 01-17 Building By-law Amendments under the Building Code Act Recommendation · Pages That the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set out in Appendix I to Report BLD 01-17. 29 -Clf;oJ-·· - 1CKER1NG Report to Council Report Number: BLD 01-17 Date: March 13, 2017 From: Kyle Bentley Director, City Development & CBO Subject: Building By-law Amendments under the Building Code Act . Recommendation: 1. That the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set outin Appendix I to Report BLD 01-17. Executive Summary: This report recommends that the fees payable schedule of By-law 7362/14 be updated to reflect fee amendments that were approved within the City's Fees By-law. Financial Implications: Update to Schedule B -Part B, Fees Payable for Building Permits to reflect approved amendments to the Fees By-law. Discussion: Council currently has in place By-law 7362/14, which is required to provide for the administration and enforcement of the Building Code Act within the City. This By-law includes a schedule of fees payable for Building Permits within the City, pursuant to the Act. With Council's approval of a new Fees By-law on February 27, 2017, the respective areas within the Building By-law must also be amended. These housekeeping amendments appear in Schedule B. Appendix: Appendix I -Draft amending By-law, reflecting the revised Schedule B-Fees Payable for Building Permits 30 Draft amending By-law, Appendix I to Report Number BU) 01-17 revised Schedule B-Fees Payable for Building Permits 32 39 Schedule B -Part B Fees Payable for Building Permits Notes: 1. The following guidelines for calculating floor areas and fees apply to the specific building types and construction indicated. In order to determine the applicable occupancy, recourse shall be had to the building code and its appendices. 2. Floor area shall be measured to the outer face of exterior walls and to the centerline of party walls or demising walls. No deductions shall be made for openings within the floor area (e.g., stairs and stair openings, ducts, elevators, escalators). Floor area shall include all habitable areas, .including mezzanines, finished attics and enclosed balconies. (a) Assembly Occupancies: The "Assembly Occupancies" rate shall apply to the total floor area of floors which are principally of assembly use. Other rates shall be applied to other floors based on the principal use of that floor area. (b) Institutional Occupancies: The "Institutional Occupancies" rate shall apply to the floor areas of floors which are principally of institutional use. Other rates shall be applied to other floors based on the principal use of that floor area. (c) Residential Occupancies: For detached, semi-detached and townhouse dwellings, the floor areas of unfinished basements, attached garages, porches and decks shall not be included in the area calculations, but the fee is inclusive of these areas. For the other residential occupancies, the "Residential Occupancies" rate shall apply to the floor areas of floors which are principally of residential use. Other rates shall be applied to other floors based on the principal use of that floor area. (d) Business and Personal Services & Mercantile Occupancies: The "Business and Personal Services & Mercantile Occupancies" rate shall apply to the floor areas of floors which are principally of business and personal service or mercantile use. Other rates shall be applied to other floors based on the principal use of that floor area. (e) Industrial Occupancies: Each "Industrial Occupancies" rate includes subsidiary incidental finished office space to a maximum of 10% of the total floor area. The "Interior Partitioning and Finishing" rate shall be applied where additional finished space is provided. Other rates shall be applied to other floors based on the principal use of the total floor area. 3. "Construction value", as used in Item 10 of Schedule B-Part B, means the value of the proposed construction as determined by the Chief Building Official, whose determination of that value shall be final. By-laws 7545/17 7546/17 7547/17 7548/17 7549/17 March 13, 2017 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Committee agenda pages 12-16] Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. (By-law attached) Being a by-law to stop-up and close certain road allowances within Pickering as public highway and deem them. surplus to the needs of the Corporation. [Refer to Executive Committee agenda pages 45- 46] Being a By-law to amend Schedule ''B" of By-law 7362/14 identifying fees payable respectively. [Refer to New and Unfinished Business pages 33-39] Being a by-law to repeal By-law 6093/03 and By-law 4888/96 to authorize the use of internet and telephone voting. [Refer to Executive Committee agenda page 52] 40 42 The Corporation of the City of Pickering By-law No.7546/17 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property .and municipal property within the Ci,ty of Pickering; ~nd Whereas, it is deemed expedient to amend Schedule 2, Schedule 7, Schedule 8, and Schedule 9 to By-law 6604/05 to provide for the regulation of parking restrictions and stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to provide updates with respect to parking, yield signs, stops signs and speed limits on various City roads. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto . by the following: Column 1· Highway Delete Poprad Avenue Sangre Lane Column 2 Side North and South East and · West Schedule 2 No Parking Column 3 Limits (From/To) T atra Drive to the west limit of Poprad Avenue Tatra Drive to Poprad Avenue Column 4 Prohibited Times or Days 7:00 a.m. to 10:00 a.m. Monday to Friday 7:00 a.m. to 10:00 a.m. Monday to Friday By-law No. 7546/17 Page 2 Schedule' 2 No Parking Column 1 Column 2. Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Delete Tatra Drive South Liverpool Road to Naroch . 7:00a.m. to.10:00 a.m. Avenue Monday to Friday Krosno Boulevard West Bayly Street to Tatra Drive 7:00 a.m. to 10:00 a.m. Monday to Friday Brookshire Square Inside Loop Anytime (as per Appendix 2c) Add Broadview Street South Liverpool Road to Anytime Annland Street Bronte Square North 20 metres west of Anytime Charlotte Circle to 55 metres west of Charlotte Circle 2. . Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Column 1 Highway Delete Schedule 7 Stop Signs Column 2 Compulsory Stop Facing Traffic Esplanade North, The @ The Esplanade North, southbound Valley Farm Road 43 44 By-law No. 7546/17 Column 1 Highway Delete Diefenbaker Court @ Valley Farm Road Bushmill Street @ Liverpool Road Linwood Street@ Liverpool Road @ Bushmill Street Liverpool Road @ Bushmill Street Schedule 7 Stop Signs Column 2 Compulsory Stop Facing Traffic Diefenbaker Court, westbound Bushmill Street, eastbound Linwood Street, westbound Liverpool Road, northbound and southbound Page 3 3. Schedule 8 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Column 1 Highway Delete Alderwood Place @ Colmar Avenue Cortez Avenue @ Colmar Avenue Kingfisher Drive @ Colmar Avenue Parkham Crescent @ Colmar Avenue Schedule 8 Yield Right-of-Way Signs Column 2 Compulsory Yield Facing Traffic Alderwood Place, northbound Cortez Avenue, southbound Kingfisher Drive, southbound Parkham Crescent, northbound By-law No. 7546/17 Page4 4. Schedule 9 to By-law 6604/05, as amended, is hereby further amended thereto by the ·following: Column 1 Highway Delete Rosebank Road Add Rosebank Road Column 2 Limits Schedule 9 Speed Limits Rodd Avenue to 100 metres north of Granite Court, 1 00 metres south of Kingston Road to Sheppard Avenue, Strouds Lane to Charnwood Court, 80m south of Third Concession Road to 100 metres north of Third Concession Road Rodd Avenue to 100 metres north of Granite Court, 1 00 metres south of Kingston Road to Sheppard Avenue, . Strouds Lane to Springview Drive, 80m south of Third Concession Road to 1 00 metres north of Third Concession Road Column3 Speed. 40 km/h 40 km/h 45 By-law No. 7546/17 Page 5 By-law passed this 13th day of March, 2017. David Ryan, Mayor Debbie Shields, City Clerk 46