HomeMy WebLinkAboutCR 12-16 C4 a4 Report to
PICKERiNG Executive Committee
Report Number: CR 12-16
Date: October 11, 2016
From: Marisa Carpino
Director, Culture & Recreation
Subject: Canada Cultural Spaces Fund
- Conservation Barn Reconstruction Project
- File: A-1440
Recommendation:
1. That Council endorse the City of Pickering's-application to the Canada Cultural Spaces Fund
for the Conservation Barn Reconstruction Project by way of a Council resolution;
2. That a copy of this report be forwarded to Jennifer O'Connell, MP Pickering - Uxbridge; and
3. That the appropriate officials of the City of Pickering be authorized to take necessary actions
as indicated in this report.
Executive Summary: City staff have submitted an application to the Canada Cultural Spaces
Fund offered by the Department of Canadian Heritage for the reconstruction of the Conservation
Barn located at the Pickering Museum Village. The Conservation Barn Reconstruction Project is
included in the Council approved 2016 Capital Budget as subject to receiving senior government
grant funding. •
The Canada Cultural Spaces Fund (CCSF) was identified by staff as an ideal grant program
because it supports the improvement, renovation and construction of arts and heritage facilities,
and can fund up to 50% of the eligible project. The purpose of this report is to receive a Council
resolution endorsing the request for CCSF funding as a required condition of the grant program.
Financial Implications: The Conservation Barn Reconstruction Project included in the Council
approved 2016 Capital Budget, at a value of$900,000 (5744.1602.6250), is subject to receiving
senior government grant funding of at least 50% toward the project cost.
As such, the City's application to the Canada Cultural Spaces Fund requests a Federal
Government contribution of$450,000 toward the Conservation Barn Reconstruction Project. The
balance would be funded by the City of Pickering as a 10 Year Debt. The annual debt charges
would be approximately $55,000 per year.
Discussion: Pickering Museum Village (PMV) currently stores the majority of its agricultural and
industrial artifact collection, and some of its transportation artifacts, in the existing Conservation
Barn which is a 6,000 square foot, 40+ year old, uninsulated and unconditioned industrial storage
CR 12-16 October 11, 2016
Subject: Canada Cultural Spaces Fund Page 2
building located at the southeast corner of the site. Present storage conditions provide little to no
public access, with overcrowding and inadequate facilities, making it extremely difficult to
effectively monitor and conserve these collections. The artifacts are beginning to show signs of
deterioration due to the poor state of the building.
PMV is the largest living history site in Durham Region, and is a leader for museums in terms of
interpretive programming, but its operational infrastructure requires renewal in order to maintain
that status and improve its collections and preservation management. Reconstructing the
Conservation Barn will repurpose the building's function to agricultural, industrial and
transportation artifact storage, and will significantly improve current capacity to preservation and
conservation of the Museum's core collections overall by providing a dedicated workspace for
artifact treatment.
As such, the Conservation Barn Reconstruction Project was included in the approved 2016
Capital Budget at a cost of$900,000 (5744.1602.6250). The scope of work will involve the
selective demolition of the building shell while retaining as much of the existing superstructure,
floor slabs and foundations as possible, replacing wall cladding and roofing, installing new energy-
efficient lighting, adding permanent water and waste systems, insulating the building, updating
safety equipment to current standards, introducing a conservation workshop and office space,
adding heating and cooling capacity, roughing-in capacity for a future fire suppression system,
and installing a dynamic building security system. Most importantly, the completion of the
Conservation Barn Reconstruction Project will result in approximately 684 agricultural, industrial,
and transportation artifacts being housed in one dedicated, temperature controlled, purpose-built
facility, enabling staff to assess and monitor their present condition and plan for long-term
preservation of the City's heritage.
The Conservation Barn Reconstruction Project is subject to receiving funding from a senior
government grant funding program. As such, City staff have prepared and submitted an
application to the Canada Cultural Spaces Program requesting funding of$450,000 toward the
Conversation Barn Reconstruction Project at the Pickering Museum Village.
The purpose of this report is to receive a Council resolution endorsing the request for CCSF
funding as a required condition of the grant program.
Attachments:
1. City of Pickering's application to the Canada Cultural Spaces Fund.
CORP0227-07/01 revised
CR 12-16 October 11, 2016
Subject: Canada Cultural Spaces Fund Page 3
Prepared/Approved/Endorsed By:
•
Marisa C pino .
Director; Culture & Recreation
:mc
Recommended for the consideration
of Pickering City Council
•
Arieea
• Z3 1 2016
Tony Prevedel, P.Eng.
Chief Administrative Officer
•
CORP0227-07/01 revised
ATTACHMENT# t TO REPORT#!fit\ 12 1 ,cs
+1 Canadian Patrimoine poR OFFice�use oN�Y z
Heritage canadien
a Protected A whercompleted its
Canada Cultural Spaces Fund
General Application Form
IMPORTANT
•Complete parts A through G,sign and date section G.
•The original form,with signature,can be sent by mail or email,as well as all the required documents.
•Please read through the entire application prior to completing.
Part A—Applicant Information
Incorporated Name(as per your governing documents)(required)
Corporation of the City of Pickering
Usual Name(if applicable) •
City of Pickering
Scope of Organization's Activities(required)
0 Local 0 Municipal 0 Provincial/Territorial [Regional 0 National 0 International
Legal Status(required)
Incorporated?
C Yes ► 0 Provincial/Territorial 0 Federal ► Registration Number 108078593
Date of Registration(YYYY-MM-DD) 2000-01-01
0 No ■ ❑ In process Date Requested(YYYY-MM-DD)
Registered with Canada Revenue Agency as a charitable organization?(required)
C Yes • Registration Number Deemed by Income Tax Act Date of Registration(YYYY-MM-DD)
O No
Part B —Applicant Contact Information
Name of contact for official correspondence(required)
Marisa Carpino
Salutation(required) 0 Mr. 0 Mrs. 0 Ms. 0 Other(specify)
Title(required)
Director,Culture&Recreation
Organization's Address
Street Address(required)
One The Esplanade
City(required) Province/Territory(required) Postal Code(required)
Pickering Ontario L1V6K7
Pa e 1 of 14 Canada
FCEC-CCSF_OOF02_20160531-eng g
I+1 Canadian Patrimoine
Heritage canadien
Telephone(required) Extension(if applicable) Fax(if applicable)
(905)420-4660 2025
Other Telephone(if applicable) Extension(if applicable)
E-mail Address(required)
mcarpino @pickering.ca
Web Site(if applicable)
pickering.ca
In which official language do you wish to communicate?(required) ® English Q French
Organization's Mailing Address(if different)" s,
Street Address(if applicable)
City(if applicable) Province/Territory(if applicable) Postal Code(if applicable)
Part C —Project Information
1. Project Title(required)
Conservation Building Reconstruction
2. Type of project(required)
• ® Construction/Renovation Q Specialized Equipment Q Feasibility Study
3.Cost
Total Project Cost(required) Amount Requested(required) Percentage (%)(required),
$990,000.00 $450,000.00 !' . 45%
4.Project Lead . ._ ._ .
Name(required)
Vince Plouffe
Salutation(required) QQ Mr. Q Mrs. Q Ms. Q Other(specify)
Title(required)
Supervisor,Facility Operations
5. Fiscal Year of Organization(YYYY-MM-DD)(required) 6. Period Covered In This Application(YYYY-MM-DD)(Project)(required)
From: 2016-01-01 To: 2016-12-31 , From: 2016-10-01 To: 2018-03-31
7. Main Artistic Discipline(required)
Q Dance 0 Music Q Visual Arts Q Humour 0 Multidisciplinary (more than one discipline)
Q Media Arts 0 Theatre 0 Circus Qi Other(specify) Living History Museum
Q N/A
Main Heritage Specialization
O Archives Q Multidisciplinary(more than one discipline) 0 Other(specify)
O Heritage centre/site ® Museum 0 Art Gallery 0 N/A
FCEC-CCSF_ooF02_20160531-eng Page 2 of 14 Canada
„,i.,I Canadian Patrimoine
��FF Heritage canadien
8. Main Sector of Activity(required)
0 Creation/Production Q Exhibitions 0 Presentation 0 Preservation 0 Training
9. Is your facility or site designated a Historic Place. If yes,by which government?(required)
0 Yes ■ Q National 0 Provincial/Territorial 0 Municipal
0 No
10. Does the project meet the provincial and local fire and safety by-laws?(required) ® Yes 0 No
11. Project Summary(required)
Provide a brief summary of the proposed project.(maximum 200 words)
Pickering Museum Village(PMV)currently stores the bulk of its agricultural and industrial artifact collection,and some of its
.transportation artifacts in a 6,000 square foot,40+year old,uninsulated and unconditioned industrial storage building,sharing
the space with non-artifacts,machinery and operational equipment. This project will involve:purging non-artifact materials,
selective demolition of the building shell,retaining as much existing superstructure,floor slabs and foundations as possible,
replacing wall cladding and roofing,installing new energy-efficient lighting,adding permanent water and waste systems,
insulating the building,introducing a conservation workshop and office space,adding heating and cooling capacity,roughed in
capacity for fire suppression system(to be added later),and a dynamic building security system. The new roof will be designed
and constructed to allow for the future installation of a solar panel array with highest possible yield.
•
•
•
•
FCEC-CCSF_00F02_20160531-eng Page 3 of 14 Canada”
+1 Canadian Patrimoine
Heritage canadien
Part D—All Applicants
Provide concise and relevant information to all applicable questions to a maximum of four(4)pages.
12. What is your organization's mandate? Please provide a description of your past and current professional arts or heritage
programming including programming partnerships and community outreach.(required)
Pickering Museum Village Governing Statements:
Vision
Engaging Communities through innovative,fun,and,vibrant living history.
Mission
Pickering Museum village welcomes our guests to explore and experience our cultural heritage;we dedicate our buildings,
artifacts,and programs to inspire a broader appreciation and understanding of life in our communities.
Statement of Purpose
The Pickering Museum Village exists to:
•Collect and preserve,document,house,exhibit,and interpret material culture;
•Research and document historical information supporting the community's material and social culture;
•Develop programs responsive to the needs of the community insofar as they align with the PMV's Vision,Mission,and
Mandate;
•Recruit and retain quality staff and volunteers;and
•Maximize the utilization of community organizations and associations.
Mandate
Pickering Museum Village will collect and preserve material culture from earliest habitation through our municipality's changing
geographic borders to a point forty years prior to the current date in order to ensure access to present and future generations of
the public.
Profile of Past and Current Programming,Programming Partnerships and Outreach:
Pickering Museum Village provides education programming annually to over 10,000 school children across Durham Region and
Toronto. Each year,History in Action Saturdays in July and August focus on a variety of heritage themes for the public to
explore the past. Themes for these days include heritage fashion shows,bake-offs,drama vignettes,an Amazing Pioneer Race
day in which families and friends can race against one another to complete a series of heritage challenges,and a very popular
Museum Minecraft day where families can complete heritage games and tasks to"mine"for resources and build their way
through various levels. The Museum operates with the assistance of a team of over 250 volunteers organized in specialty
groups(dance,drama,culinary,sewing,woodworking,gardening,etc.). This volunteer program has won awards,and has been
emulated by other municipalities and museums.
Pickering Museum Village has partnered successfully with a number of neighbouring organizations and municipalities. In
2010-11 as a member of the York-Durham Association of Museums and Archives(YDAMA),Pickering partnered with fellow
museums on a Museums and Technology Grant that enabled the creation of a joint website and professional development for
social media communications. Pickering Museum Village staff have a strong reciprocal relationship with the staff of Lang
Pioneer Village,and often share resources,knowledge,and ideas;in particular,the costume mistresses of both sites work
collaboratively with their volunteer teams to hold sewing bees to share heritage sewing patterns and make costume pieces
required by both sites.Each year,Pickering Museum Village has provided a children's program as part of Ontario Power
Generation's Tuesdays on the Trail summer program. OPG has also been a program sponsor for History in Action Saturdays in
the summer for three years. Other program sponsors have been Canada Trust,Benjamin Moore Paint Company,CN and
Veridian.
Outreach programming has included large City of Pickering events such as the Waterfront Festival(2015),City of Pickering
Bicentennial Celebrations(2011),Pickering Heritage Day(annually),Pickering Doors Open(bi-annually),Pickering Waterfront
Trail Event,and Pickering Canada Day celebrations(annually). The Town of Ajax often requests the Museum's participation at
community events in their municipality,in particular their waterfront event in June,and Pumpkinville each October. Pickering
Museum Village provided heritage interpretation for the Town of Whitby Heritage Day annually for five consecutive years.
FCEC-CCSF_OOF02_20160531-eng Page 4 of 14 Canada
Canadian Patrimoine
TT Heritage canadien
Pickering Museum Village was featured at Canada Blooms in Toronto(2010),and performed portions of its annual original play
on stage at the Convention Centre. In 2010,in preparation for the City's Bicentennial celebrations,staff and volunteers of the
Museum travelled to Sanilac County,Michigan to perform scenes from its original play,"A Spirit Walk:Call to Rebellion!"for the
Michigan Genealogy Society,as part of a partnership to research descendants of Pickering rebels who marched from Pickering
in the Rebellion of 1837,as well as descendants of Tory sympathizers. Many Pickering rebels removed to the Sanilac County
area of Michigan to settle following the events of the Rebellion. This outreach lead to a significant number of American
descendants travelling to Pickering as part of the Bicentennial performance of the annual play commemorating Pickering's part
in the Rebellion of 1837.
13.A. Describe your project,including the history and background as well as how it was conceived,the work that has been
done and a proposed timeline.Describe the scale of the project,your specific needs taking into account the arts or heritage
infrastructure in your region.(required)
Pickering Museum Village is in a storage crisis. Adequate storage for the collections has been an on-going issue since the
Museum's relocation to the current site in 1978. At that time,the Master Plan for the Museum was to adaptively re-use a barn
for artifact conservation and housing purposes. This part of the relocation project plan was never realized.
Recently,an opportunity to rehabilitate an existing enclosed space.A metal barn previously primarily used by a volunteer group
for gas&steam equipment operation is now mostly unused.The building in question was previously occupied by a group of
volunteers whose primary function was to operate gas and steam powered agricultural equipment.The volunteers have chosen
to operate independently from the Museum in a new off-site location. The building now houses approximately 10%of the
Museum's agricultural,and gas&steam collection,and a workshop utilized by a group of volunteers who manufacture
reproduction artifacts,gift shop items,and assist staff with small conservation projects.
The City and Museum recognize that a rehabilitated version of the space is an excellent opportunity to increase indoor artifact
storage for agricultural,transportation and gas&steam artifacts.Currently the Museum's collection of gas and steam,
agricultural and transportation artifacts are scattered in various locations around the site,and the City.In total,those collections
represent about 10%of the overall artifact collection for PMV. They are the largest pieces in the Pickering Museum Village's
collection,and at the greatest risk because they are currently not properly stored.Their size and level of risk represents why the
Museum is in dire need of better storage for that portion of our collection. The City recognizes the timely opportunity to reuse
the space and address some of the storage and artifact care limitations at the Museum. Goals of the project include:
-Climate-controlled,upgraded storage to allow increased and improved indoor artifact storage for the Museum's gas&steam,
transportation and agricultural artifacts,including some pieces currently stored off-site.
-Conservation office and lab space to allow the Museum Conservator to work on treatments in a workspace designed for the
safe use of chemicals and dust collection,and that is large enough to accommodate work on large equipment and collections
pieces.
-Upgraded tools and equipment for the Conservation Lab to allow for more intensive/comprehensive conservation treatments.
-Equipment such as a water purification system,large wash/suction table,and fume hood will be planned for in the building
design.
-Office space and tool storage space for the Museum Maintenance Person whose work includes minor repairs and support to
the Conservator for heritage building upkeep.
-Incorporation of the existing,attached,woodworking shop for the Museum's volunteer Woodwrights Guild,who assist both
the Conservator and Maintenance Person with minor repairs,artifact reproductions,and retail Gift Shop merchandise.
-Incorporated exhibition/walk-through storage area:to provide information on key pieces of the collection,and provide
awareness on artifact conservation.
-Improved accessible access to guests,as well as conservation and Woodwright volunteers.
PMV is the largest living history site in Durham Region,and is a leader for museums in terms of interpretive programming,but
its operational infrastructure has fallen behind museological standards and requires renewal in order to become a model for
collections and preservation management. Reconstructing this building will dedicate the majority of its function to agricultural,
industrial and transportation artifact storage,and will increase preservation and conservation of the Museum's core collections
overall with a dedicated workspace for artifact treatment. The building will be upgraded to provide key systems,presently
absent or in poor condition,but required for the long-term preservation of the collection,including:HVAC,security,water
supply treatment and waste disposal,and sealing and insulation of the wall and roof assemblies.
FCEC-CCSF_ooF02_20160531-eng Page 5 of 14 Canada
I+1 Canadian Patrimoine
Heritage canadien
13.B.What stage have you reached in planning your proposed project?(required)
Internal staff consultations have been ongoing since late 2015,exploring the needs and potential operational impacts of the
project. Funding has been approved in City of Pickering's 2016 capital budget for consulting fees to cover design,production of
drawings and specifications,and for contract administration services during construction,but the city has not yet awarded this
work. Our goal is to do so in October 2016,tender the work in early 2017(subject to grant approval),and begin construction in
the summer of 2017,to be completed by the end of that year.
13.C.Describe any anticipated and confirmed sources of funding for your project.(required)
The City of Pickering's approved 2016 capital budget includes$90,000 for design and preliminary investigations and funding
approval for 1/3 of the remaining $900,000 budget. The approved budget included a provision to increase the 1/3 funding to
50%if matching funds could be secured from grants,as requested by this application.
14. A.Who is your current audience or clientele(demographics and size)? Where applicable,include information about
underserved communities and groups such as official language minority communities,Aboriginal communities,ethnocultural
communities and youth.(required)
Approximately 64%(10,000)of PMV's annual attendance is comprised of school students visiting as part of the Museum's
education programming-largely grade 3 students studying their pioneer unit. The client base is primarily teachers seeking
interactive,engaging programming that meets Ontario Common Curriculum requirements for social studies and history. The
demographics of the schools visiting represent all socio-economic levels of the communities across Durham Region,and
Toronto;school community councils and boards help to subsidize field trips to ensure access for less privileged schools.
Public attendance during regular open hours of the seasonal operation(guided tours),special events,and registered public
programs make up the remaining 36%(5,000)of annual attendance. Attendees come from across Durham and the GTA.PMV
staff track the postal codes of guests,and use Environics data analysis to understand the demographic characteristics of its
visitors. This data demonstrates that the two largest groups that make up PMV public attendance are from the"Kids and
Careers"and"Diversity Heights"segments. Characteristics for these profile groups are as follows:
"Kids and Careers"segment:
-large,well-off,middle-aged suburban families
-one of the wealthiest suburban lifestyles;make up 3%of Canada's population
-university educated
-white collar/service sector occupation fields
-medium cultural diversity index
-social value identified with the most:ecological concerns
-4 or more living in household;parents middle-aged with children ages 10-25 yrs old
-single family home,owned
-strongly engaged in team sports
-high computer proficiency
"Diversity Heights"segment:
-diverse,middle-aged and older suburban families
-older,culturally-diverse families(immigrated between 1960 and 1990);typically China,India,Italy and Philippine background
-mixed education
-service sector/white collar occupation fields
-social value identified with the most:skepticism towards advertising
-older children
-mostly single family homes;mostly owned
FCEC-CCSF_OOF02_20160531-eng Page 6 of 14 Canadia
14' Canadian Patrimoine
Heritage canadien
-strong participation in sports(soccer,baseball,tennis)
-frequent nightclubs,amusement parks,aquariums and sporting events such as hockey
14. B.For the last completed year of programming,please indicate the number of presentation/exhibition activities that you
organized,as well as the audience/visitor attendance numbers for your spaces.(required)
Exhibits:
In 2015,PMV mounted three exhibits in its temporary gallery space,enjoyed by 2,318 visitors:
Pioneer Smart Phone:an exhibit exploring pieces of the Museum's collection that can now by found on any smart phone
(telephone,typewriter,gramophone,games,mail,etc.). The exhibit text panels simulated text messaging communication
bubbles,and shared trivia of when each device was invented. Guests were encouraged to interact by typing a message on a
type writer.
Spy in the Sky:this exhibit told the story of the work and heroics of Canadian Air Corps pilots in WWI,through shared diary
entries,letters home,photographic memorabilia,and artifacts belonging to Pickering WWI pilot,Milton Pegg. Guests left post-it
note comments in the form of questions they would ask Mr.Pegg about his experiences if they could speak with him.
A Family Story:mounted each September to complement the Museum's annual original play,"A Spirit Walk:Call to Rebellion!",
this exhibit tells the story of local rebel Asahel Scott,and his participation in the Rebellion of 1837,and the consequences of that
decision for his family.The key artifact on exhibit is the rebellion box carved by Scott,and inscribed for his 6-year old daughter,
Mahala-one of 150 or so known prisoner's boxes made at the Toronto Gaol by rebels imprisoned and awaiting trial for treason.
Presentations:
PMV offered four guest speaking engagements in 2015,to a total audience number of 260 people. Topics presented included:
"Hats and Hair"(presentation about changing hair and hat fashions of men and women in rural Ontario during the Museum's
interpretive period),"Stepping Through Tyme"(an interactive 1860s presentation about dance in Pickering Township and early
Ontario);"The Hand That Rocks the Cradle Rules the World"(presentation about the change of women's sphere from home
through the temperance movement c.1850s to the women's suffrage movement);and"Funeral Follies"(talk about Victorian
death and funerary customs in Pickering and Ontario).
15. Describe your management and organization structure.Please include reference to management and staff.(required)
Pickering Museum Village is municipally operated. It has a Council-appointed resident Advisory Committee chaired by a City
staff facilitator(Supervisor,Cultural Services). Collections acquisition decisions are recommended by Museum staff,and
approved by the Advisory Committee;artifact deaccession decisions are recommended by staff,endorsed by the Advisory
Committee,and approved by Council. Museological policies are drafted by Museum staff,endorsed by the Advisory Committee,
and approved by the Chief Administrative Officer. Strategic Plans are developed by a steering committee comprised of staff,
volunteers,and Advisory Committee members,and approved by Council.
Pickering Museum Village is administered as part of the City of Pickering's Culture&Recreation Department,within the Cultural
Services section. Museum staff,reporting to the Supervisor,Cultural Services(management),consist of: 4 permanent full-time
positions(Coordinator,Museum Operations,Museum Program Assistant,Maintenance Person,and Event&Volunteer
Programmer;2 permanent part-time positions(Conservator,Costumer),and 20 term and seasonal contract positions(Education
Instructors,summer Tour Guides).
For National Arts Training Institutions(required):
16. Describe your application/audition process for the professional training program.Please cover topics such as:What are the
basic requirements for admission to your program?How are students made aware of your application/audition process
(website,emails,social media,flyers,advertisements in other schools,etc.)?Are the students'applications/auditions judged by a
panel of experts in the discipline?How many students usually apply and how many do you usually accept?(required)
Not applicable
FCEC-CCSF_00F02_20160531-eng Page 7 of 14 Canada.
141 Canadian Patrimoine
��FF Heritage canadien
Checklist of documents to include"For all applicants":
® Completed General Application Form Parts A-B-C-D-E-F-G including signature by Board Chair or other authorized individual
(as per documented delegated signing authority).
® Answers to questions 1 to 15(and 16 if applicable).
® Completed and balanced Budget Form;(additional budget support materials may be requested).
® Financial Report(or Financial Audited Statements,if available)for the last two(2)years.
® Board or Municipal or Council resolution approving the present request for funding and identifying the authorized signing
authority for the application if the signatory is other than Board Chair.
The Program may request additional information not listed above,such as:
•Proof in writing of any confirmed project funding;
•Organization chart and list of Board or Council Members,etc.
• New Applicant Only:
•Proof of incorporation or registration •
For National Arts Training Institutions:
❑ A copy of the professional program's training curriculum and training schedule.Other program literature provided to staff
and/or students can also be provided.
• A chart listing the current place of employment of graduates from the professional training program in the last two calendar
years.
• An up-to-date curriculum vitae for each of the leading artistic and teaching staff of the professional training program.
❑ A chart detailing the awards and achievements received in the last 2 calendar years by the artistic and teaching staff,the
students and graduates of the professional training program(e.g.,awards,distinctions,grants,major roles,publications).
For funding request over$250,000 include:
® Quarterly Cash Flow forecast for the duration of the project.
If you are applying for construction or renovation,please go to Question 17
If you are applying for specialized equipment,please go to Question 18
If you are applying for a feasibility study,please go to Question 19
FCEC-CCSF_ooF02_20160531-eng Page 8 of 14 Canada
•
'iffl Canadian Patrimoine
Heritage canadien •
Part E—Component:Construction or Renovation
Provide concise and relevant information to all applicable questions to a maximum of seven(7)pages.(May include specialized
equipment purchase)
17. A.How will the project improve physical conditions for artistic creation,production and/or presentation,or for the
exhibition and preservation of heritage collections? Consider the impact on audiences,artists,staff and other users.If possible,
please indicate the number of presentation/exhibition activities that you will be organizing,as well as the audience/visitor
attendance numbers for the next three years following the realization of your project.(required)
While this project is not expected to result in a significant change to current attendance numbers,or a change to percentage
breakdown of users,its impact will be significant for staff who manage and care for the collection and heritage buildings,and
develop and implement temporary exhibits,and it will represent a significant improvement to the quality of care for
agricultural,industrial and transportation artifacts in the Museum's core collections. These artifacts represent 10%of the
Museum's collection,but more importantly,they represent the Museum's largest pieces in terms of size.
Currently,the museum's extensive collection of agricultural,industrial and transportation artifacts are stored across the
Museum site in a variety of buildings,barns and drive sheds,and at several off-site locations throughout the City of Pickering,
and outside the municipality. Present storage conditions provide little to no public access,with overcrowding and inadequate
facilities making it extremely difficult for staff to monitor these collections, The artifacts are beginning to show signs of
deterioration due to these poor conditions.
Merging these scattered collections of artifacts into one dedicated,purpose--built facility will enable staff to assess and monitor
their present condition and plan for their future preservation. At the completion of this project,approximately 684 agricultural,
industrial,and transportation artifacts will be properly housed.
A walk-through storage/exhibition area with interpretive text will allow the public an opportunity to view and appreciate these
artifacts in a way that was simply not possible in the past. Videos of the agricultural and industrial collections in operation could
be made available in this space as well. Presently,this is an underutilized and under interpreted area of the collection,and has
potential to tell significant stories about a community that is still largely rural.
The adjacent conservation lab can become part of the public tour as preservation activities are explained and observed
progress.Exhibit preparation,and construction work will be undertaken in this building,allowing for greater scope of design
than is currently possible at the Museum.
17.B.How will the equipment or project improve the level of safety of the facility(i.e.alarm system,fire system), environmental
or conservation controls?(if applicable)
The building will be upgraded to provide key systems,presently absent or in poor condition,but required for the long-term
preservation of the collection,including:HVAC(heating and cooling),video surveillance,upgraded burglar alarm,new water
supply treatment and waste disposal(including provision of a barrier-free washroom,eyewash stations and domestic water
plumbing system),and could be linked to the city's building automation network for monitoring and controls.
17.C.How will the project employ sustainable building practices?(if applicable)
As much of the existing building as possible will be retained and re-used. Waste materials will be recycled,where possible. Roof
slopes will be reconfigured and reinforced to maximize southern exposure for the future installation of a solar array. Existing
metal halide lighting will be converted to LED. Walls and ceilings/roofs will be insulated and sealed. Rainwater will be collected
in an existing cistern for use as grey-water throughout the museum grounds.
FCEC-CCSF_00F02_20160531-eng Page 9 of 14 Canadlael
I+1 Canadian Patrimoine
Heritage canadien
17.D.How will the project allow your organization,or other organizations utilizing the facility,to better reach or serve
audiences? This can include access for persons with a disability and increases in facility seating or visitor capacity.(required)
Currently,approximately 30 of the Museum's 684 agricultural,industrial,and transportation artifacts are on exhibit for the
public to see,and for staff to interpret. This represents 4%of the Museum's agricultural,industrial and transportation collection.
The other 654 artifacts are stored in locations that are inappropriate to take visitors. This storage situation means that even
members of the public requesting a private appointment to see pieces of this collection for academic or personal research are
frequently denied access.
Providing storage facilities for these artifacts(as described above)that allows the public to enjoy an interpretive tour of the
space,or to view through glass the collections in storage will increase public access to that portion of the Museum's collection
significantly. It will also mean that artifacts in this collection will be more easily retrievable for public research requests.,as well
as for staff research purposes.
While the design of building will necessitate a second storage level,the main level will be easily accessible for persons with
disabilities.
Washrooms will likewise be barrier free for staff,volunteers,and members of the public who may participate in collection
interpretive tours or research.
17.E.How will the project improve the quality and diversity of the professional arts or heritage programming carried out at your
facility,now and in the future? This can include more complex or sophisticated programming,a greater diverse of disciplines
presented,a wide variety of programming,or the ability of an increased range of presenters to use your facility.(required)
Since 96%of the PMV's agricultural,industrial and transportation collection is inaccessible to the public,this project will enable
a much broader interpretation of the community's rural development history. That interpretation is presently gender biased
because the houses tell the stories of our agricultural past and therefore focus more on women and children. Transportation
interpretation is restricted to those vehicles on display in an open drive shed,and the industrial history is largely ignored.
Future interpretation of the collection can highlight changes in farming,industrial and transportation technology,and bring to
better light the stories of the men who built and contributed to this community.
Providing larger,more suitable space for collections care with a lab and workspace and adequate storage facilities for this
segment of the collection will improve PMV staffs ability to analyze,treat,and maintain all of the Museum's artifacts resulting in
improved long term preservation of the collection.
This work and lab space will also improve staff ability to perform exhibit design and prep work for the temporary exhibits
mounted annually.
17.F.How will this project benefit other professional arts or heritage organizations?(required)
The City of Pickering is moving towards a more aligned approach for heritage. The Pickering Public Library recently completed
a Feasibility Study for its Local History Room to improve storage and increased services for its archival collection. Pickering
Museum Village was a valued stakeholder in the round table discussions for that study,and part of the study allowed for
discussion of improved sharing of knowledge,and more clearly defined collecting processes overall. The Public Library will
become the City's hub for all archival material,and the PMV is poised to transfer its archival materials to that organization,
including its agricultural,industrial records. Part of the study included a commitment to work collaboratively on exhibits and
programming,to improve heritage services overall to residents and our public. Better collections facilities for PMV's agricultural,
industrial and transportation artifacts will make it possible for the Local History Librarian and Museum staff to merge its
knowledge,and share it with the public.
FCEC-CCSF_OOF02_20160531-eng Page 10 of 14 Canada
I+1 Canadian Patrimoine
Heritage canadien
17.G.Who will manage the project? Describe the role of members from your organization and indicate what professionals such
as architects,engineers,consultants,etc.that will ensure the success of the project. (required)
The project will be managed by Facilities Operations staff,who coordinate daily maintenance,repairs and capital projects at the
museum site. This team includes a licensed architect,who is the supervisor directly responsible for Facilities staff and projects at
the museum,and the manager is a registered quantity surveyor. A team of professional consultants,including architects,
electrical,mechanical and structural engineers,and cost consultant,will be retained by the city to undertake the formal design,
prepare tender and permit drawings and specification and review progress of the work for conformance during construction.
17.H.What would be the anticipated financial impact of this project on the organization's operation,for example,increase of
programming expenses,staff salaries,ongoing operating and maintenance costs,increase in revenues?(required)
Additional costs will primarily come from increased utilities(natural gas and electricity),water treatment maintenance,supplies
and minor repairs. Total costs are estimated to be roughly$4,000,annually,and will be partially offset by reductions in existing
maintenance and repairs to the existing building and equipment. No new staff positions will be created as part of this work.
17.I.In cases where operating costs would increase,what plans and resources are in place to address this situation?(required)
Increased costs will be carried through the museum's operating budget. The main goals of this project are to improve existing
conditions within the building to ensure the long term preservation of the museum collection,to provide a functional,
educational and professional workspace for the Conservator and volunteers,while also upgrading existing base building
amenities to meet current building code and safety requirements.
For Public Art:
17.J.Describe the process and criteria for selecting the public art element of your project.(required)
The City's cultural plan has set a priority for all capital projects to include a public art piece worth at minimum 1%of the value of
the project.The process for commissioning this work is as follows. Once an architects rendering has been received,the City will
work with it's cultural advisor community and the Pickering historical society to outline a detail document for artists to use in
preparing their concept for the art work. Once this is complete a public notice outlining the scope of the project with a call for
submissions will be posted to local media,and in relevant publications.Submissions which meet the criteria of the project
outline will be reviewed by a jury consisting of professional artists, residents members of the cultural advisory committee,and
selected City staff. The submission with the highest score will be awarded with the commission.
Project criteria will include:
artists past experience in completing similar works
maintenance requirements,and public safety
proposed work is able to be installed within the pre-described limits for the project.
relevance to the social and environmental history and future of the site where the work will be installed
demonstrated ability to complete work on-time and on budget
Checklist of documents to include for Construction or Renovation component:
® Answers to questions 17-A to J.
® Documentation of ownership or long-term facility lease(minimum 10 years).
®Tender and supply policy.
❑ Relevant operational agreements between the organization and the facility owners and other tenants.
For projects over$1,000,000 also include:
FCEC-CCSF_OOF02_20160531-eng Page 11 of 14 Canada
I*1 Canadian Patrimoine
Heritage canadien
U Formal Business Plan including a financial operating forecast for the three years following project completion.The program
reserves the right to request a Business Plan for funding requests under$1,000,000.
•
•
•
FCEC-CCSF_ooF02_20160531-eng Page 12 of 14 Canada
•
I+1 Canadian Patrimoine
Heritage canadien
Part F—Environmental Effects Evaluation
The applicant shall ensure that all activities related to this application comply with all federal,provincial/territorial and municipal
laws and regulation and related laws or guidelines with respect to environmental matters.
Activities to be carried out on federal lands may be required an Environmental Effects Evaluation under the Canadian
Environmental Assessment Act,2012,prior to the start of the proposed project.
20.Will the proposed project be carried out,in whole or in part,on federal lands? Q Yes 0 No
Specify the land ownership and indicate the source used to answer the question above:
•
If you have answered yes to the question 20 above,you must contact your Regional Office.
•
FCEC-CCSF_00F02_20160531-eng Page 13 of 14 Canada
Canadian Patrimoine
Heritage canadien
Part G—Affirmation
I affirm that the information in this application,including any other document provided,is accurate and complete. I agree that
once funding is provided,any change to the project proposal will require prior approval of the Department. I agree to publicly
acknowledge funding and assistance by the Department,in accordance with the terms of the funding agreement. I also agree to
submit required reports,and where required,financial accounting for evaluation of the activity funded by the Department.
I agree to provide disclosure of any involvement in the proposed project,of former public servants,subject to the Values and
Ethics Code for the Public Sector.I also agree to respect the spirit and intent of the various acts governing the programs of the
Department of Canadian Heritage.
By signing this application,I authorize the Department of Canadian Heritage to disclose any information received in this
application within Canadian Heritage and the Government of Canada or to outside entities for the following purposes: to reach a
decision on this application,to administer and monitor the implementation of the project or programming,or to evaluate the
results of the project or programming and this program after project completion. This disclosure of any information received in
this application may also be used to reach a.decision on any other application of the applicant for funding under any other
Canadian Heritage program.
In the event of an access to information request regarding the present funding application or any other information about the
organization in the Department's possession,the information provided to the Department will be treated in accordance with the
Access to Information Act and the Privacy Act. Where funding is approved,however,the amount of funding,the purpose for which
the funds were granted and the name of the organization receiving the funding are considered public information.
I confirm that I have the authorization to represent the Applicant and sign all the official documents as they relate to this funding
application on behalf of the Applicant.
Signing Authority
Name(required) Title(required)
Signature(required) Date(YYYY-MM-DD)(required)
OFFICE USE ONLY
File Number Date received Program officer
Type of organization
0 Official language minority communities °Aboriginal communities OEthnocultural communities
FCEC-CCSF_00F02_20160531-eng Page 14 of 14 Canada
•