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HomeMy WebLinkAboutMay 14, 1968 PICKERING TOWNSHIP MUSEUM BOARD 5/68 Ey 14, 1968 A meeting of the Pickering Town- ship Museum Board was held on Tuesday, the 14th day of May, 1968 at the Municipal Building, at 8:00 o'clock p.m. PRESENT: Mr. Harry T. Cook - Chairman Mrs. Deirdre Earle Mr. Robert Miller Mr. Milton Parkin Mr. Victor Rudik Mrs. Ruth Haye, Curator • Noel C. Marshall - Secretary 1. Minutes On Motion of Mr. Parkin, seconded by Mrs. Earle and carried unanimously the minutes of the meeting held on April the 9th, 1968 were approved. 2. Accounts On Motion of Mr. Parkin, seconded by Mrs. Earle and carried unanimously the following accounts were approved for payment: Centennial a. George McKenzie - trucking barn 7.50 McBrien Transport - trucking barn 120.00 Seaway Truck Leasing - trucking barn 24.00 Andy Ramsay - wages week ending May 12 188.00 Kenneth Ramsay - wages week ending May 12 134.00 Robert Miller -r temporary labourers 25.00 Museum General - General Printers Ltd. - filing cabinet 60.381 Canadian Museum Association 15.00 )< Rodman Heating & Sheet Metal Co. 6.50 Robert Miller - window sash 4.89'r 3. Correspondence (a) Mrs. Zac Harrison of R.R. #2, Uxbridge offers a Bell organ for sale. As the Museum presently owns two organs and several pianos, it was suggested that the Secretary write to Mr. Ed Brown of R,R 2 Uxbridge, a former Township resident who is interested in old • organs and suggest to him that he contact Mrs. Harrison. It is quite possible that he may have a personal in- terest in the item but in the event that it had any real historical significance he would certainly recommend that the Museum Board buy it. (b) Secretary's letter to Alan F. Reid asking for extension of moving date for Blacksmith Shop. (c) Letter from Mr. Reid refusing extension of agreement and claiming ownership of the building. (d) Letter from Secretary holding Mr. Reid responsible for costs and damages as a result of his violating the agreement. The Secretary informed the Board that Mr. W. G. Lawson a local Solicitor had been contacted by Mr. Reid con- cerning the status of the Blacksmiths Shop. Mr. Reid was willing to consider letting the Board have the building provided it made immediate arrangements to have the building removed. • -2- 5/68 Obviously the immediate removal of the building would hinge on several factors amongst which would be the avail- ability of the mover in the immediate future, the obtain- , ing of a permit from the Department of Highways to move it along Number 7 Highway or in the alternative, permission of the various road agencies and co-operation of the two utility companies in following another route. It was moved by Mrs. Earle, seconded by Mr. Miller that Mr. Al Reid be requested to grant the Museum Board a ten day extension up to and including May the 25th to move the Blacksmiths Shop and in the event that the build- ing is not moved by this time the Museum Board herewith relinquishes all interest it may have in the said building. CARRIED. In the even tthat Mr. Harrison cannot move the build- ing during the beginning of next week the Board agreed that staff should be hired to dismantle the building in order that Mr. Reid's property would in fact be cleared by the 25th of May. (e) Letter from Mrs. M. R. Cooper acknowledging our moving plans for the I.O.O.F. Hall and requesting completion by July 1st. (f) Mr. F. G. Allen, District Engineer, D.H.O. agrees to issuance of moving permits for all buildings but only from Brock Road to Museum Grounds. Mr. William Newman, M.P.P. is endeavouring to obtain permission from the Department to permit the moving of the Blacksmiths Shop along Number 7 Highway from Greenwood to the Museum Grounds. (g) Ontario Historical Society forward membership card. (h) Mr. L. Van Lieshout has been approached by the Secretary with a view to obtaining an easement for the drainage outlet required to complete the drainage project assoc- iated with the Museum Grounds. (i) Mr. James A. Taylor, Township Solicitor, suggests we • r press Ralph Harrison for statement of expenses and that the Board negotiate a formal agreement with Mr. Russel Harrison for the moving of the buildings. (j) The Ontario Historical Society submit invitation and program for Annual Meeting to be held in Kingston, June 13, 14, 15. - NO ACTION. 4. General Business (a) Mr. P. Poulsson, Township Engineer, enquires concerning the following: -- Final siting of buildings on Museum Grounds - Location of entrances to Highway No. 7 (one or two) - Location of Museum sign - Location and nature of drainage swail A survey of the Museum Grounds was presented for the consideration of the Board. All buildings existing and proposed, together with a suggested route for the drainage swail was shown on the survey. Several amend- ments were made to the drawing resulting in the follow- ing resolution for the guidance of the Engineer. Moved by Mr. Rudik, seconded by Mrs. Earle that the Township Engineer be requested to obtain a permit for • a single double entrance (to the maximum width permitted) to provide access from the Museum Grounds to the Number 7 Highway as shown on the survey accompanying this resolution; -3- 5/68 THAT he obtain a permit for the Museum sign which will be relocated to a point just east of the new entrance with the elevation of the sign being adjusted to com- pensate for the difference in grade between its present location and its new location; THAT the Engineer be instructed to proceed with the drainage project on the basis of a swail following the route outlined on the attached survey. CARRIED (b) John Herda, Hoffman Real Estate, given permission to photograph map to assist them in a dispute with Pickering Harbour Company rep property line. Considerable concern was expressed over this item in view of the fact that Mr. Herda had been quite bellig- erent with several members of the Board in attempting to obtain a copy of the map in question. Resulting from this discussion the following resolution for the guidance of the curator was passed. Moved by Mrs. Earle, seconded by Mr. Miller -that the curator be instructed that in future any requests for material or items under his or her jurisdiction shall be directed in writing to the Board and the said items shall not be removed from the property without the specific permission of the Museum Board except in the instance of small displays covered by previous resolutions of this Board. CARRIED. ( c) Ruth Haye requests supervision and assistance during group tours of Museum Grounds. Mrs. Haye expressed concern over the difficulty in controlling pilferage and damage during group tours of the Museum Grounds when little or no supervision was available. It was felt that in future a proper application form should be completed for any group touring the grounds and that a condition of any tour be that one adult must accompany every ten children. It was suggested that the M,T.R.CeA. have an excellent form for such tours. Mr. Rudik vol- unteered to obtain a copy of this form and also to enquire what conditions if any were stipulated by the authority concerning tours at Pioneer Village. Mrs. Earle volunteered to draft a tenative application form based on this information. Insofar as the weekends went where volunteer supervisors failed toeppear Mrs. Haye was authorized to retain the necessary staff to assist with the supervision of the buildings. (d) Mr. Miller told of being approached by two university students working for the Department of Travel and Publicity who were involved in photographing many of the old homes and buildings in the province and writ- ing a small history of each. The idea behind the project was to retain the history of these older build- ings. before they were torn down and lost forever. He had been asked to suggest names of owners of buildings in this category who might assist the students in their project. The Museum Board felt that this item was perhaps beyond their jurisdiction and suggested that Mr. Miller contact prominent citizens in the various hamlets such as Dr. McKay, Dr. Tomlinson, Miss Green etc. and ask them to assist the students as much as possible. -4- 5/68 (e) Centennial Film - Mr. Parkin enquired as to the progress being made on the film that was prepared in 1967. The Chairman advised that considerable work was being done on the film but the editing had not been completed. (f) Policy - On behalf of the sub committees created to investigate this item Mr. Miller reported that much of the policy has been previously discussed in detail and laid down before. Unfortunately he had not been successful in obtaining a copy of this policy. Some discussion ensued concerning the legality of the present gift and loan forms being used by the Museum in view of the fact that the heading appeared as The Pickering Township Historical Society whereas the Museum was administered by the Museum Board and owned by the Township of Pickering. The Secretary agreed to investi- gate this item further with Mr. Lawson and determine in what form these items should be drafted. The question of disposing of surplus display items was discussed at length with concern being expressed over the disposition of items that had been donated. No firm decision was reached and the sub committee was requested to study the matter further and report at the next meeting. (g) Cataloguing and Display - Mrs. Earle stated that most of the rearrangement in the Museum Building proper had been completed but that the cataloguing would take a great deal of time and at the present was being hamp- ered by the lack of additional display area. She won- dered whether it would be possible to obtain a blind or some form of screen for one of the west windows to protect the clothing display that was located in front of the window and could in fact be damaged by the after- noon sun. She mentioned that the windows needed cleaning and Mrs. Haye agreed to arrange for this item. The door of the Museum Building proper was being painted by her husband and would be ready for the Museum open- . ing. Several lights in the building were burnt out. Mr. Miller will replace them. (h) Mr. Miller reported that the Newman barn had been com- pletely dismantled and relocated to the Museum Grounds. The foundation for the steam barn for which part of the material from the Newman property was to be used had been poured and construction on the building would start in the next week to ten days. (i) History in Action - September 14th and 15th. It was agreed that the following committees be formed to deal with History in Action. Publicity - Messrs. Cook & Marshall Refreshments - see note Parade - preliminary work to be done by Messrs. Cook & Marshall Demonstrations - Messrs. Miller, Parkin & Fox In connection with the refreshment aspect of the cel- ebrations9 Mr. Cook suggested that in view of the Kiwanis vested interest in the property that they be given an opportunity to provide all refreshments on a share basis for the two day event. They had facilities to cover the entire scope of refreshements and would be prepared to provide them for the two days rather than the single day that was covered last year. It was hoped that the ladies group from Altona would be satisfied with looking after a bake sale and would r , g ..So 5/68 Lnot be disappointed in not obtaining the entire refresh- ment concession. Mrs. Earle and Mrs. Haye agreed to L contact Mrs. Elsa Storry and see whether or not she would assist :in the drafting of letters to the various demonstrators inviting them to participate in the event. (j) Centennial Project d Church - Mr. Marshall agreed to contact the plasterer Mr. Marco in an attempt to have the plastering on the Church completed in the near future. L On Motion the meeting adjourned at 11:30 p.m. L L L L Chairman L Secretary L L L L L L L L L L L L