HomeMy WebLinkAboutNovember 11, 1970 t: PICKERING TOWNSHIP MUSEUM BOARD 12/69
rN0VEMMBER 11, 1969
A meeting of the Pickering Town-
ship Museum Board was held on
C TUESDAY the ELEVENTH day of
NOVEMBER, 1969 at EIGHT o 'clock
C p.m.
PRESENT: Mr. H. Cook, Chairman
LMr. R. Miller
Mrs. D. Earle
LMrs. M. Spang
Mr. Vic Rudik, Councillor
Mrs. Ruth Hay, Curator
INoel C. Marshall, Secretary
Cl. MINUTES- •
r On motion of Mrs. Earle, seconded by Mrs. Spang and carried
unanimously the minutes of the meeting held on November the
14th were adopted. .
L2. ACCOUNTS- •
On motion of Mr. Miller, seconded by Mrs. Earle and carried
C unanimously the following accounts were approved for payment:
r Department of Labour - inspection
- Hastings Boiler 10.00
Frank Cowan Company Limited -
- insurance on buildings 12. 90
E Clifford Postill - plastering - Cole House
- Collins House 502,45
Andy Ramsay - assisting with above
C 42 hours @ $2. 34.00
U. GENERAL BUSINESS-
a) A letter was read by the Secretary that had been received
r from the Whitby Historical Society offering to the Museum
Board a number of documents of significant interest to the
Museum. Mr. Brian Winter, Archivist indicated that while
the Society was more than happy to give the documents to
the Board they hoped that anything of a historical nature
associated with Whitby might be given to their society.
He also asked that in the event the documents in question
were forwarded to the Board that they be kept in a safe
place and that they be available to the public for study
purpos es.
The Secretary was asked to acknowledge the communication
C and arrange for the transfer of these items to the Museum.
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The Board would also review their own inventory and endeavour
to locate items that would be of interest to the Whitby
C Historical Society.
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Eb) Mr. Kenneth Lye, Vice Principal of Frenchman 's Bay Public
. School forwards a copy of his letter addressed to the
Superintendent of Schools of the Ontario County Board of
Education in which he asks that the Board indicate their
interest in the Museum as an education 7_1 outlet.
Lc) Indian Digging - Lots 19 & 20, Concession 3
. In view of the pending agreement regarding garbage disposal
C . in the vicinity of the indian diggings in lots 19 and 20 the
Board felt that efforts should be made to preserve this part-
- icular area for historical purposes.
LMoved by Mrs. Earle, seconded by Mrs. Spang that whereas
the Township of Pickering and the Metropolitan Works Depart-
,
. r meet are finalizing plans for sanitary land fill sites in
L the Township of Pickering;
CAnd specific plans include the re-construction of the 3rd
Concession Road in Lots 19 & 20 in the immediate vicinity
of the archoligical site involving the remains of an
, L Iroquois Village known as the Miller Site;
Be it hereby resolved that the Pickering Township Museum
Board strongly recommend that adequate safe guards be built
into any such agreement between the Pickering Township
Council and the Metro Toronto Works Department guaranteeing
Lthe preservation of the Miller Site f= the benefit of
future generations.
, LCARRIED.
It was noted that Mr. Walter Kenyon of the Royal Ontario
Museum could provide details as to the exact boundaries of
the site.
CI) Mr. John Hector Beaton of Oshawa submitted to the Board a
r hard back copy of the family tree of William Beaton 1774-1034
of Mull, Scotland and Catherine McFee and their decendents in
L North America up to 1969. The members of the Board were
extremely interested in the book and needless to say it in-
cluded the family of two former Township Clerks and interestingly
enough the present incumbent Secretary to the Board. The
Secretary was asked to send a letter of thanks to Mr. Beaton •
Cfor his extremely interesting book.,
e) Publicity - The Chairman suggested that a comprehensive
brochure similar to that used by Black Creek should be
prepared advertising the many displays at the Museum property.
It was obvious that a professional approach would be required
and a comprehensive index of known facts made available to
such an individual for incorporation in the final document.
1: It was mentioned that the Victoria United Church could help
with the history of the Bible Christian Church if the name
of the actual circuit under which the Bible Christian Church
C operated could be determined. Mr. Miller agreed to contact
Ken Hastings who may have this information.
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It was also suggested that John Irwin could document much
L of the history associated with the Oddfellows Hall.
It was mentioned that the names of the various buildings
should be finalized and it was concluded that such names
should incorporate the original family owning the building
as well as the type of construction of it.
The brochure should also include an acknowledgement of the
r various donors of buildings and the donors of private funds
that provided the means to developing the project to its
present state.
4. BUDGET-
r Budget - 1970
4. Receipts -
[ Grants - Ontario $ 500- .Township 10,000.
r Admissions 500.
LL Maps etc. 250.
History In Action 2, 500.
Donations & misc. 500.
LMemberships ($10.) 1, 000. $ 15, 250.
Expenses -
L Curators Salary 750.
Temporary Staff 250.
t: Postage, Stationery & supplies 100_
Secretary 150.
0 Hydro 150.
Convention 100.
L Hydro and heat 350. •
insurance 500.
Memberships 75.
Building Maintenance 500.
Grounds 200.
Equipment - Operating & Repairs 300.
Antique Purchases 300.
History In Action 500.
Advertising 500. 4, 725.
RESTORATIONS - See 5 Year Forecast
$ 10, 525. .
L, MUSEUM BOARD
C5 Year Capital Forecast
Cole House $ 800.
r Collins House 500.
L Harness Shop 2, 500.
Oddfellows Hall 5,000.
I Hotel
7, 500.
Service Station (30 ' x 40' ) 6,000.
Parkin Barns 1, 500.
Storage & Maintenance Building 20, 000.
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Furnishings 4,000.
C: Building Lighting 7,000.
Landscaping 3,000. $ 57, 300.
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LDuring the discussion that resulted in the budget recommenda-
tion it was suggested that it might be possible to relocate
L the old Municipal Building on the Museum property thus killing
two birds with one stone, by removing it from its present site
and making use of it at the Museum' property as the historic
and maintenance building contained in the 5 Year Forecast.
While no definite figures were available as to the cost in
volved in moving this building it was felt that inspite of
C its size it could in fact be moved. It was suggested that
the total cost of renovating the building for the purpose
suggested including the cost of moving it might total $15,000.
as. opposed to the cost of a new building. Mr. Miller agreed
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to contact Mr. Harrison to determine whether or not it was .
possible to move the building. If it was feasible definite
C costs would be determined and a proposal made to Council at
that time.
COn motion of Mr. Miller, seconded by Mrs. Spang and carried
unanimously the above noted budgets were adopted.
5. SUMMER STAFF-
While no provision was contained in the budget it was suggested
C that the members of the Board might consider the employment of
a university student during the year 1970. His responsibilities
C would include co-ordinating the current years renovation
programme as well as initiating a programme of cataloguing
the many items possessed by the Board.
, L6. Persuing the discussion held relative to advertisement the
Board were of the opinion that one of the priority items for
the year 1970 should include proper signs on all buildings
presently on the grounds with their content to follow that
contained in the buildings that presently have identification
Csigns.
On motion the meeting adjourned.
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Chairman
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Secretary
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