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HomeMy WebLinkAboutDecember 9, 1969 L , _DICKERING TOWNSHIP MUSEUM BOARD 13/69 •. . DECEMBER 9, 1969 I: A meeting of the Pickering Town- ship Museum Board was held on TUESDAY, the NINTH day of DEC-- EMBER, 1969 at EIGHT o'clock p.m. C PRESENT: Mr. H. Cook, Chairman Mr. R. Miller Mr. D. McLean L Mr. M. Parkin Mrs. M. Spang Mrs. D. Earle L Noel C. Marshall, Secretary • C I. MINUTES - LOn motion of s �Ir . Earle, seconded by Mrs.. Spang and carried unanimously the minutes of the meeting held on November the L • 11th were adopted. II. ACCOUNTS - L On motion of Mr. McLean, seconded by Mr. Parkin and carried Lunanimously the following accounts were approved for payment.: D X Oil Company $ 9.07 Ontario Hydro 24. 32 The Secretary-. brought to the attention of the Board an L invoice received from the Ontario Hydro in the amount of $1,838. 74 representing the balance of the cost of moving the Oddfellows Hall. he also read to the Committee a r letter he had sent to the Hydro requesting an explanation of this =i:-count particularly in view of the fact that the original estimate of $2,437. 00 had already been paid. Neither the Secretary nor the Board could -understand how an initial estimate of $2,437. 00 could be =,1,838.74 out. L The Board noted that in all previous dealings with the Ontario. Hydro their initial estimate had always been high and in almost all instances. the initial a.:1? osit had- been r partially refunded following the move. It was agreed that- this matter be deferred until a reply had been received from r the Ontario Hydro office. LIII. FINANCES - The Secretary presented the Board with a detailed financial analysis of the expenditures for the ea both r reflecting bosh the experience for the year 1969 and the budget apportion- ments for the years 1968-69 and 1970. While the revenue portion of the statement was et to be finalized alined by the Treasurers Department the Secretary was satisfied that the L4. expenditure side of the statement was reasonably accurate. A significant deficit was noted and this could be attributed to the expenditure on non-budgeted items such as the repairs L to the cons:truction_of.,,_the.:.c.iste.rn....and.,: the renovations carried out to the Hotel and Harness Shop. C ,...........„ _',`,' . , , . _ ... _ :, • • _ , -2- 13/69 ..___..� • In addition there had been a significant over expenditure on the Cddfellows Hall. While the operations of the Board reflected the deficit noted the Board acknowledged the fact that the deficit in auestio-i together with much of the Board 's expenditures for the current year had resulted in a direct increase in value of the various assets administered by the Museum. Members agreed that the entire question of finances should be deferred until such time as a definite revenue figure was available and at that time a meeting could be arranged with Council in order that the entire question of the future financing of the Museum could be thoroughly aired. IV. NEW MEMBERS - The Secretary had mentioned that he had contacted. a Mr. Bob Dixon of the Bay Ridges Area as a result of a suggestion of Councillor Kitchen. Mrs. Earle mentioned that she had been in touch with a Mr. Spencer of the Bay Ridges Area as well. Both of these gentlemen were apparently interested in the activities of the Board and may be in- terested in sitting on the 1970 Board. V. ARCHEOLIGICAL SITE - Miller Property The Secretary reported that he had been in touch with Mr. Walter Kenyon of the Royal Ontario Museum who had suggested that the site in question bore little significant value at the present time. Evidently there are hundreds of such sites throughout the Province and the one in question has been thoroughly studied by the Museum and has no further historical value to this particular gen- eration. He explained that in digs such as this the archeologist • generally speaking starts ,:7 :1t wi th a question and continues his studies until h.= - _ the answer to the question. In this particular instance _,h has the- been s case. He did • mention that concs'•.�.'a _ :� .._ ;e nerati:ns might have di fferen-:- a' ,es _; ::_ �'. =.-_� = further study of the• few of tI_ presence of many s imil ' in _-:eST>__ ce he could s no purpose to protec' . .. the site ely6 VI. The Boar examined the many historical documents generously donated to the Museum by _u-. Brian Glint. ',rchivist of the Whitby Historical Society. The members r_•. ted his request for a reciprocal exchange and were in agr-_: ient that any items presently in their possession of interest to the Whitby Group should be made available to them. Noting Mr._ Winter 's specific request for the Whitby Cronical presently on display at the Museum the following motion was put: On motion of Mr. McLean, seconded by Mrs. Earle and carried unanimously the Curator, Mrs. Ruth Hay is hereby authorized to forward the copy of the Whitby Cronical of 1871 to Mr. Brian Winter, Archivist of the Whitby Historical Society. The members were in agreement that any other items associated with the Whitby area that were uncovered by the Curator or • members of the Board should be made available to the Whitby Group. Mr. Parkin mentioned that he had a couple of printing plates used by the Samuel Trees & Co. firm who manufactured blankets and harnesses. . This firm was originally located • L s -. - 13/69 on the site presently occupied by the A & P Store on High- . way 12 in the Town of Whitby and he was quite willing to make these plates available to the Whitby Society should they be interested in them. LVII. Mr. Miller discussed the moving of g o� the Old Municipal Build- ing with Mr. Harrison. Mr. Harrison admitted that he did E, not have sufficiently heavy equipment to handle the move himself but was of the opinion that the Matthews Brothers probably would have. In all liklihood the building would have to be rolled because of its tremendous weight. Con--. sidering the obvious tie f' Highway up of the traffic on ighway ?_ and the recent experience with the Ontario Hydro in re- r locating their wires it was conceded that it was highly unlikely that such a move could be carried out economically. A moving cost of $10, 000. was mentioned to which would have L, to he added the cost of the utility companies. No further action was taken on this item. VIII. VOLUNTEERS - Mr. Miller explained to the Board that if a group of men were available that one good day would complete a sufficient amount of work to permit most of the buildings presently closed to the public to be opened on opening day, 1970. He explained that much of the material stored in these various buildings could be relocated in other buildings notably in the loft of the Steam Barn and the Gas Barn. It was suggested that probably sufficient volunteers could Lbe recruited if some of the local Church groups could be interested in putting on a dinner for the workmen. t: Mr. Miller conceded that this might be a strong incentive 11: to such a work force and agreed to pursue the matter further. It was his hope that the work could be completed well in advance of opening day, 1970. On motion the meet:ng adj; __ . d. i: LDATED Chairman I: Secretary L C t: