HomeMy WebLinkAboutENG 14-16 Cali 00 =` Report to
1
, Executive Committee
I IIMMOI
Report Number: ENG 14-16
Date: June 20, 2016
From: Richard Holborn
Director, Engineering & Public Works
Subject: Request for Additional Funding for Consulting Services
- Proposal No. RFP-4-2015 - Palmer Bridge
- File: A-1440
Recommendation:
1. That the additional fee proposal as submitted by AECOM Canada in the amount
of$71,682.00 (HST included) for the change in scope of work for the Palmer
Bridge design and specifications be accepted;
2. That the total revised gross project cost of$271,640.00 (HST included) and the
total revised net project cost of$244,620.00 (net of HST rebate) be approved;
3. That the Division Head, Finance &Treasurer be authorized to finance the total
revised net project cost as approved in the 2014 Roads Capital Budget in the
amount of$244,620.00 by an additional transfer of$71,008.00 from the York
Region SEC Funding Agreement; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Executive Summary: As part of the SEC Trunk Sewer enhancement funding
agreement with the Region of York, one of the approved projects was to rehabilitate the
Palmer Bridge, which included the design and approvals. As part of the 2014 Roads
Capital Budget, $285,000.00 was approved by Council for the completion of design
drawings and tender documents.
Proposal No. RFP-4-2015 submitted by AECOM Canada Ltd. In the amount pf
$155,100.00 (HST extra) and the total estimated net project cost of$173,612.00 was
approved by the CAO on September 3, 2015. Due to a change in scope of work based
on preliminary engineering design concepts and alternatives, additional fees in the
amount of$71,682.00 (HST included) are required. The total revised net project cost
has increased to $244,620.00 and there is sufficient funds approved to accommodate
this change.
ENG 14-16 June 20, 2016
Subject: Request for Additional Funding for Consulting Services
Proposal No. RFP-4-2015 — Palmer Bridge
Page 2
Financial Implications:
1. Quotation Amount
Fee Proposal May 9, 2016
Scope Change Palmer Bridge Widening —Alternative 3 $63,435.00
HST (13%) 8,247.00
Total Gross Quotation Cost $71,682.00
2. Estimated Project Costing Summary
Scope Change Palmer Bridge Widening —Alternative 3 $63,435.00
Request for Proposal No. RFP-4-2015 155,100.00
Contingency (10%) 21,854.00
Subtotal $240,389.00
HST (13%) 31,251.00
Total Revised Gross Project Cost 271,640.00
HST Rebate (11.24%) (27,020.00)
Total Net Project Cost $244,620,00
3. Approved Source of Funds
2015 Roads Capital Budget
Description Account Code Source of Available Required
Funds Budget
Fee Proposal 5320.1408.6250 York Region
SEC Funding
Agreement $285,000.00 $244,620.00
Total Funds $285,000.00 $244,620.00
Net Project Cost under (over) Approved Funds: $40,380.00
Staff are recommending approval of an increase in the net project cost of$71,008.00
from the amount that was approved by the Chief Administrative Officer in a memo dated
September 3, 2015. Due to the increase exceeding the threshold of 10%, Council
approval is required.
CORP0227-07/01 revised
ENG 14-16 June 20, 2016
Subject: Request for Additional Funding for Consulting Services
Proposal No. RFP-4-2015 — Palmer Bridge
Page 3
•
Discussion: As part of the SEC Trunk Sewer enhancement funding
agreement with the Region of York, one of the approved projects is to rehabilitate the
Palmer Bridge, which included the design and approvals. As part of the 2014 Roads
Capital Budget, $285,000.00 as approved by Council for the completion of design
drawings and tender documents in preparation for tenders to be called in the fall of 2016
for construction to follow in the spring of 2017.
Proposal No. RFP-4-2015 submitted by AECOM Canada Ltd. In the amount pf
$155,100.00 (HST extra) and the total estimated net project cost of$173,612.00 was
approved by the CAO on September 3, 2015.
AECOM Canada Ltd. provided the City with a Preliminary Design Report for the Palmer
Bridge. Staff recently reviewed the report and met with AECOM Canada Ltd. to discuss
the three alternatives that were being proposed in the report. Upon careful review, staff
elected to proceed with Alternative 3, which included widening the existing bridge deck
to provide for a sidewalk on each side of the bridge and bike lanes. This alternative
requires the consultant to perform additional design work over and above what was
approved in the original proposal. The change in scope of work also includes an
evaluation of the existing streetlights in the vicinity of the bridge for potential upgrades.
The Engineering & Public Works Department recommends acceptance of the additional
fee proposal for a change in scope of work for the Palmer Bridge submitted by AECOM
Canada Ltd in the amount of $71,682.00 (HST included) and recommends a total
revised net project cost of$244,620.00 be approved.
CORP0227-07/01 revised
ENG 14-16 June 20, 2016
Subject: Request for Additional Funding for Consulting Services
Proposal No. RFP-4-2015 — Palmer Bridge
Page 4
Prepared By: Approved/Endorsed By:Liwas
Darrell Selsky, CET, CMM III it,,Richard Holborn, P. Eng.
Manager, Capital Projects & Infrastructure Director, Engineering & Public Works
Stan Karwowski, MBA, CPA, CMA
Division Heal, Finance & Treasurer
Vera A. Felgem cher
CSCMP, CPPO, CPPB, CPM, CMM III
Manager, Supply & Services
DS:mjh
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised