HomeMy WebLinkAboutJanuary 26, 2016
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, January 26, 2016
7:00 pm
City Hall – Main Committee Meeting Room
Attendees:
Vince Plouffe, Supervisor, Facilities Operations
Katrina Pyke, Coordinator, Museum Operations
Laura Drake, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Jim Calder, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Joan DeGennaro, Clerk/ Typist C&R (Recording Secretary)
Absent: Tanya Ryce, Supervisor, Cultural Services
Don Hudson, Pickering Museum Village Advisory Committee
Pam Fuselli, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Call to Order and Welcome
V. Plouffe called the meeting to order at 7:00 pm and welcomed
everyone.
V. Plouffe advised that T. Ryce sends regrets.
2. Approval of Agenda & Minutes
Motion: to accept the September 22, 2015 minutes as
amended.
Moved: P. Savel
Seconded: K. Emmink
Carried
Motion: to accept the November 24, 2015 minutes as
presented.
Moved: J. Calder
Seconded: L. Drake
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Carried
Motion: to accept the Agenda for January 26, 2016 meeting.
Moved: L. Drake
Seconded: P. Savel
Carried
3. PMV Foundation Report
No report was provided.
4. Strategic Plan Process
PMV currently without a Strategic Plan.
Process and timeline currently with M. Carpino for
approval, will be presented to the Advisory Committee
for approval.
Anticipated that next plan will be smaller and shorter
than the previous plan.
Pamela Fuselli is willing to chair the steering committee.
Motion: That a Strategic Plan Steering Committee be
struck; the committee to be no greater than 5-6 people, and
include a combination of members of the PMV Advisory
Committee, museum staff, and volunteers (no more than 2
each).
Moved: P. Savel
Seconded: K. Emmink
Carried
Motion: That P. Fuselli be Chair of the Strategic Plan
Steering Committee.
Moved: L. Coulter
Second: J. Calder
Carried
Members to advise P.
Fuselli of interest to
join the steering
committee – there is
room for one
member.
5. 2016 Museum Standards Update
Policy Updates
Collections Development and Management Policy and
Conservation Policy:
Under review; once approved by M. Carpino, the
documents will come to the Advisory Committee for
review and endorsement.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Other policies to be drafted or reviewed prior to the Community
Museum Operating Grant submission this year:
Exhibition Policy
Research Policy
Interpretation and Education Policy
Interpretation Plan
Exhibit Planning
Conservator leading this plan development
Ministry expects plan for 2017-21 (5 years)
Must include all exhibits (virtual, contextual in buildings,
temporary gallery, off-site exhibitions such as City Hall or
Library)
Proof of community engagement and input required
A museum steering committee will determine selection
criteria, to narrow the list of proposals.
Short list will be posted on Facebook for public input and
voting
Final plan will be presented to AC for endorsement prior to
submitting to Ministry at end of June.
Social Media Plan
Coordinator, Museum Operations leading – input and
data analysis provided by Communications Coordinator,
Cultural Services
Ministry expects plan development process to include
survey of users and non-users, audit of current
platforms, analysis of business objectives alignment of
social media objectives with business governing
statements, review of current outreach and engagement
data, and annual calendar of social media activity.
Survey drafted; will be available until February 29.
Final plan with calendar of proposed activities will be
presented to AC for endorsement prior to submitting to
Ministry at end of June.
Members to submit
exhibit proposals
using on-line survey
before January 30.
6. Sub-Committee Reports
Collections Sub-Committee:
P. Savel presented the Collections Sub-Committee’s report (to
be distributed with minutes).
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Motion:
That the PMV Advisory Committee approves the artifacts
recommended by the Collections Sub-Committee for
accession to the Core Collection.
Moved: P. Savel
Seconded: K. Emmink
Carried
Motion:
That the PMV Advisory Committee approves the item
recommended by the Collections Sub-Committee for
deaccession from the Core Collection and that the
deaccession list be forwarded to Council for approval.
Moved: P. Savel
Seconded: L. Coulter
Carried
P. Savel thanked the committee for all their dedication,
hard work and accomplishments in 2015.
Facility Improvements Sub-Committee:
V. Plouffe presented the Facility Improvements work plan for
2016-2020 (to be distributed with minutes).
Volunteer Recognition Sub-Committee:
G. Lowman presented a verbal report.
Subcommittee has not met since start of year; work does
not require monthly meetings.
Deadline for two new Very Important Volunteer (VIV)
nominations passed. No nominations received.
Sub-committee will review workplan, noting that tasks
are annual and on-going.
L. Coulter advised the committee that the Governor General’s
Award nomination was not successful.
7. Update Major Projects
Oddfellows Hall:
Gas line installed, electrical work nearing completion
Walls insulated and vapour barrier in place. Re-
installation of wainscoting nearly completed.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Contingency available; will identify additional scope. May
seek assistance from the Foundation
Ready in time for the spring season
Craftsman Cottage:
Work plan will be in phases; full plan will be developed
by end of summer.
Architectural & Engineering Reports:
General Store and Administration Building are planned
for reviews this year.
Discussion followed regarding official re-opening of Oddfellows
Hall.
8. New Business & Adjournment
K. Pyke - reminded members to subscribe to PMV eNewsletters
and follow and share Facebook and Twitter posts to broaden
message.
V. Plouffe – expecting to announce the hiring of the Facility
Maintenance Person, Museum within the month.
Consultant’s report on Volunteer Program is with the Director,
Culture & Recreation: the report’s findings will be presented to
the Advisory Committee.
City will be building a new Fire Hall on Seaton Lands – site
includes a large barn and the City will salvage materials for
museum use.
Motion to adjourn
Moved J. Calder
Seconded: L. Coulter
Carried
Meeting Adjourned: 8:35 pm
Copy: Director, Culture & Recreation
City Clerk