HomeMy WebLinkAboutFebruary 23, 2016
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, February 23, 2016
7:00 pm
City Hall – Main Committee Meeting Room
Attendees: Vince Plouffe, Supervisor, Facilities Operations
Katrina Pyke, Coordinator, Museum Programs
Pamela Fuselli, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Don Hudson, Pickering Museum Village Advisory Committee
James Calder, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Greg Oakes, Pickering Museum Foundation
Absent: Tanya Ryce, Supervisor, Cultural Services
Laura Coulter, Pickering Museum Village Advisory Committee
Laura Drake, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Call to Order and Welcome
V. Plouffe called the meeting to order and welcomed everyone.
Shared regrets from T. Ryce.
2. Approval of Agenda & Minutes
Motion: To approve the Agenda for the February 23rd
meeting.
Moved: P. Savel
Seconded: R. Cowan
Carried
V. Plouffe verified with P. Fuselli that she agreed to the motion
noted in the January minutes that she Chair the Strategic Plan
Steering Committee.
Motion: To accept the minutes of the January 26th meeting
as presented.
Moved: J. Calder
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Seconded: G. Lowman
Carried
3. PMV Foundation Report
Fundraising reported to be on-going, but no details were
provided.
The PMVF has paid for several recent small requests made by
the AC. Piano storage will continue to be covered until
Oddfellows Hall is completed.
4. 2016 Museum Standards Update
Policy Updates
Conservation Policy and Collections Development and
Management Policy underwent minor revisions.
Research Policy drafted.
Education and Interpretation Policy currently in draft
process.
Exhibit Plan Update
52 theme proposals received from public.
Steering committee formed to review and evaluate
proposals.
Short list will be created before the end of March, and
posted for public vote.
Social Media Plan Update
Social Media survey will close at end of month.
Data from survey and social media analytics will be
reviewed as the next step.
Members to complete
survey – on website or
Facebook.
5. Sub-Committee Reports
Collections Sub-Committee
P. Savel provide a verbal report to the committee.
Facility Improvements Sub-Committee
D. Hudson noted there is no report this month, as the
committee meets every other month.
Volunteer Recognition Sub-Committee
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Two Civic Awards nominations submitted. Sub-Committee
Work plan submitted for review by AC. Discussion followed
regarding volunteer kudos and encouraging submissions;
Sub-Committee Chair
will ask M. Smiles for
time on upcoming
quarterly Volunteer
Team Leaders’
meeting.
6. Update Major Projects
Oddfellows Hall
V. Plouffe circulated photos to the committee.
Project coming in under budget, allowing for additional
work to be completed.
Porch and stone foundation veneer is expected to be
complete and ready for on-site May meeting of AC.
Craftsman Cottage
Electrical service connection to the building is next step.
Staff to provide drawing of electrical outlets and fixture
placement to V. Plouffe.
Structural Studies
Report received on Blacksmith Shop. Reinforcement of
the floor joists supporting the paint shop will be required.
Administration Building added to budget for structural
repairs (post support for second floor).
Salvage Materials
Site of new Fire Hall means demolition of a barn; salvage
items will be included in the tender and ear-marked for
Combination Barn repairs.
7. New Business and Adjournment
Discussion followed regarding inviting delegations to present at
start of meetings.
V. Plouffe confirmed that a new maintenance person will be
starting at the museum on Monday, March 7.
V. Plouffe reported that the budget for design work relating to
corrective drainage measures on the lower site has been
deferred to 2017. Funding for the construction stage had
previously been deferred to 2018, to the change has minimal
impact.
Members to submit
contact information for
proposed delegation
presentations at
meetings to T. Ryce.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
V. Plouffe reaffirmed the city’s intention to present the findings
of the report prepared by P. Spratt to the committee following
presentations to affected staff.
Motion: to adjourn the meeting.
Moved: P. Savel
Seconded: R. Cowan
Carried
Meeting Adjourned: 8:10 pm
Copy: Director, Culture & Recreation