HomeMy WebLinkAboutENG 07-16 C` °q Report to
Executive Committee
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Report Number: ENG 07-16
Date: April 11, 2016
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From: Richard Holborn
Director, Engineering & Public Works
Subject: Claremont Park Master Plan
- File: A-1440
Recommendation:
1. That the Claremont Park Master Plan be endorsed by Council;
2. That staff be directed to work with the community organizations and service clubs,
to investigate further opportunities for external funding sources to assist with the
design and construction costs;
3. That staff be directed to work with the Claremont District Community Association,
Claremont Lion's Club, Claremont Baseball Associations and other service clubs
identified as park users, to prepare detailed designs in preparation for construction
as projects are approved in the Capital Budget; and
4. That appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Executive Summary: The Claremont Park Master Plan being presented in this
report is the result of a process initiated through a Notice of Motion and subsequent
Resolution of Council on April 22, 2014. The plan reflects many of the thoughts and
ideas of the Claremont residents brought forward by the members of the Working
Group, and comments received during the Public Open House and from the display that
was set up in the Claremont Community Centre from mid-June to early September
2015.
Financial Implications: The estimated cost to implement all of the components
contained within the Master Plan is approximately $2.75 million. This estimate includes
15% for contingency and design fees, and net HST. It is recommended that the project
be broken into a number of phases, with the implementation of each phase occurring
upon acquiring the required funding.
It has been suggested that improvements to the baseball diamond proceed first as
these works could be completed independent from the rest of the plan. Funds for the
replacement of the baseball backstop have been included in 2017 of the 4 year Capital
Forecast. Additional funds would be required to replace the lighting and undertake
ENG 07-16 April 11, 2016
Subject: Claremont Park Master Plan Page 2
other site works in order for it to be completed as one project. The total estimated cost
of these works is $350,000.
Discussion: The Claremont Park Master Plan has been developed by City
of Pickering staff, in consultation with the Claremont District Community Association,
Claremont Lion's Club, Claremont Baseball Associations and residents of the Hamlet of
Claremont.
The Master Plan process was initiated through a Notice of Motion of Council on April 22,
2014. The Notice of Motion was a result of discussions with members of the Claremont
District Community Association, who were seeking Council support for improvements to
the existing outdoor skating rink in the park. The existing rink is constructed on an
asphalt surface surrounded by puck boards. It does not have a refrigeration system and
there is no direct access to water for flooding purposes. With the fluctuating
temperatures that have been experienced over the last number of winters, and the type
of surface, it has been difficult to maintain a usable ice surface.
It was recognized that prior to proceeding with any improvements to the skating rink, the
residents of Claremont should be consulted and that a master plan should be prepared
for the entire park area. The potential costs for upgrades to the outdoor rink and other
park features were recognized as being substantial and that funding options from
external sources such as potential sponsorships and federal and provincial
infrastructure programs should also be investigated.
A working group established that included representatives from the City of Pickering,
the Claremont District Community Association, Claremont Lion's Club, and the
Claremont Baseball Associations. The working group met a number of times; to
consider and prioritize potential park upgrades, to review concept plans, to review the
comments received from the residents of Claremont and to finalize the Master Plan that
is being presented to Council for endorsement.
A Public Open House was held at the Claremont Community Centre on Wednesday,
June 24, 2015 from 6:00 to 8:00pm with 31 residents registering. The concept drawings
for the Master Plan were put on display in the lobby of the community center one week
prior to the meeting and were left on display until early September. A number of
changes were made to the Master Plan based on comments received from residents.
The proposed Master Plan includes the following work and features:
• Parking area expansion along the north park limits (approximately 45 spaces)
including lighting
• Reorientation and reconstruction of the north ball diamond including a new
backstop, lighting, outfield warning track and fence
CORP0227-07/01 revised
ENG 07-16 April 11, 2016
Subject: Claremont Park Master Plan Page 3
• Removal of the south ball diamond as it is redundant
• Relocation of the children's play area to a more central location and the upgrades
required to meet the new accessibility standards
• Reorientation of the skating rink (east-west) with new a concrete pad, dasher
board system, pre-engineered roof structure for shade, equipment and storage
rooms, and a gathering area with benches
• Trail system with lighting, to provide pedestrian connections from the Claremont
Community Centre to the Royal Canadian Legion, Old Brock Road and
Livingston Street, complete with a pedestrian bridge across the drainage swale at
the east end of the site
• Optional skateboard facility (skate spot) located on the south-west corner of the
site, adjacent to Old Brock Road and the Legion
• Naturalized area and storm water quality facility located on the south-east corner
of the site, to intercept the additional rain water coming from the ice rink roof and
the parking area expansion
• General site landscaping in the form of shade trees, predominantly along the trail
system and in the naturalized area
The existing tennis courts are to remain as they were reconstructed in 2013-2014. The
existing parking area was also resurfaced in 2014.
The working group discussed at length the option of providing a refrigerated ice pad and
the decision was made not to include a refrigeration system. They were of the opinion
that the initial investment as well and the continued staffing, operational and
maintenance costs for this option would be excessive for the amount of use the ice pad
would receive.
The option of installing a roof over the pad was considered to be desirable. It will help
to shade the pad to extend the life of the ice surface and keep the majority of snow off
the surface during the winter. It also provides a covered area that can be used in the
summer for various other activities such as the Claremont Festival, baseball banquets,
and concerts. The space could also be used as a multi-sport area with temporary
basketball or volleyball nets, or set up for lacrosse or ball hockey. Portable skateboard
features could also be set up, to gauge the interest of skateboarding in Claremont
before committing to the construction of a more permanent facility.
A preliminary budget estimate was prepared for the proposed works with the total
estimate being approximately $2.75 million. This includes a contingency, design fees
and net HST. The Master Plan could be implemented in phases, as funding becomes
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ENG 07-16 April 11, 2016
Subject: Claremont Park Master Plan Page 4
available through sources such as fundraising, donations, senior government grant
programs and property taxes.
Attachments:
1. Directive Memorandum dated April 29, 2014
2. Location Map
3. Claremont Park Master Plan drawing
4. Preliminary Budget Estimate — Draft - dated January 2016
Prepared By: Approved/Endorsed By:
Arnold Mostert, O.A.L.A. Ri and W. Holborn, P. Eng.
Senior Coordinator, erector, Engineering & Public Works
Landscape & Parks Development
AM:am
Recommended for the consideration
ii of Pickering City Council
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Tony Prevedel, P.Eng.
Chief Administrative Officer
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I IICORP0227-07/01 revised III
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ATTACHMENT# 1 TOREPORT#, ���
Legislative Services Division
Clerk's Office
Directive Memorandum
April 29, 2014
To: Richard Holborn
Director,. Engineering & Public Works
From: Debbie Shields
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council
held on April 22, 2014
Notice of Motion
Skating
Council Decision Resolution #228/14
Whereas many Pickering residents enjoy public skating and other ice sports and have
;over many years indicated an interest in an outdoor skating rink.
.Whereas the City of Pickering currently has an outdoor asphalt surface surrounded by
puck boards in Claremont Park that is used year round and is flooded to create a
;skating rink in winter months.
Whereas the 'Claremont rink does not have a refrigeration system, or direct access to
water for flooding. which, along with fluctuating temperatures make it difficult to maintain
rvan ice surface that is usable by skaters through the winter months.
4 .
,Whereas the residents of Claremont have indicated they would like to establish a
season long outdoor skating rink for use by all Pickering residents.
Whereas the Claremont District Community Association is interested in working in
partnership with the City of Pickering to develop a project proposal, to build an outdoor
skating rink in Claremont Park, and consider.a funding arrangement including possible
sponsorships.
iNow Therefore City staff work with the the Claremont District Community Association
on:
1
ATTACHMENT#I„TO REPORT#b„C-i OR- -I Io
2- of 2
Subject: Directive Memorandum Apr. 29/14
Page 2 •
• Developing a masterplan for the Claremont Park including consideration of an
outdoor skating rink, and developing a community consultation process for the
masterplan.
• Developing a project proposal for an outdoor skating rink including exploring the
feasibility of a refrigeration system and direct water access or a synthetic ice
surface and other improvements/features that are appropriate to support the
plan.
• Develop an estimated budget and timeframe for implementation of the
masterplan including an outdoor rink, and
Li
• Consider options for funding, including potential sponsorships and other funding
sources such as federal and provincial infrastructure programs.
Now Therefore staff report back to Council in January 2015 on progress of discussions
with the Claremont District Community Association regarding the park masterplan and
the outdoor skating rink proposal.
ij
Please take any action deemed necessary.
Debbie Shields
/Ir
;Copy: Chief Administrative Officer
Director, Culture & Recreation
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Claremont Park - Master Plan —"' _of I
Preliminary Budget Estimate - April 2016
Item Description Estimated Cost
1 Skating Rink: reorientation on site, concrete slab, pre-engineered $ 1,250,000
structure for roof, dasher boards, storage rooms & electrical
servicing (no refrigeration system)
2 Ball Diamond upgrades: reorientation, new backstop, 1st base line 350,000
fence, outfield fence, warning track, 3 bleachers, players benches,
lighting and reworking clay infield and drainage issues in outfield
3 Parking area expansion: excavation, granular base, asphalt, line 150,000
painting, precast bumper curbs & lighting
4 Playground area relocation and upgrades: concrete curbing, 75,000
engineered wood fiber safety surfacing, sub-drainage, relocation of
existing equipment with upgrades for accessibility
5 Primary pathways (2.0 m wide): excavation, granular base & asphalt 75,000
6 Pathway to Livingston (2.0 m wide): excavation, granular base & 10,000
asphalt
7 Secondary pathway (1 m wide): excavation & granular material 5,000
8 New pedestrian bridge over creek 20,000
9 Pathway lighting (6 poles) & servicing 30,000
10 Additional well for skating rink flooding 15,000
11 Skate board facilities 125,000
12 Pond / SWM facility & naturalized area incl. tree & shrub plantings 60,000
13 Miscellaneous demolition, site grading & drainage, topsoil & sod 150,000
14 Tree planting 30,000
15 Site furniture: benches and waste containers 10,000
sub-total: $ 2,355,000
5% contingency 117,750
10% design fees 235,500
sub-total: $ 2,708,250
Net HST (1.76%) 47,665
Total Estimate $ 2,755,915