HomeMy WebLinkAboutNovember 16, 2015Present:
Mayor Ryan
Councillors:
I. Cumming
R. Johnson
D. Pickles
Absent:
K. Ashe
B. McLean
Also Present:
T. Prevedel
P. Bigioni
M. Carpino
J. Hagg
R. Holborn
T. Melymuk
S. Karwowski
L. Harker
L. Roberts
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
- Chief Administrative Officer
- Director, Corporate Services & City Solicitor
- Director, Culture & Recreation
- Fire Chief
- Director, Engineering & Public Works
- Director, City Development
- Division Head, Finance & Treasurer
- (Acting) City Clerk
- Committee Coordinator
(1) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes
Resolution #104/15
Moved by Councillor Johnson
Seconded by Councillor Cumming
In Camera Council Meeting Minutes, October 26, 2015
Council Meeting Minutes, October 26, 2015
Special Council Meeting Minutes, November 2, 2015
0
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
Executive Committee Minutes, November 9, 2015
Planning & Development Committee Minutes, November 9, 2015
Carried
(IV) Delegations
1. Roger Anderson, Board Chair
Rob Wallington, Durham Regional Police Services Planning Manager
Durham Regional Police Services Board
Re: 2017-2019 Business Plan
Roger Anderson, Board Chair, Durham Regional Police Services, appeared
before Council and introduced members of the Durham Regional Police Services
Board in attendance. He explained the purpose of their delegation was to seek
input from the City of Pickering on the 2017-2019 Business Plan. He noted
written comments would also be welcomed in this regard. Mr. Anderson
introduced Rob Wallington, Durham Regional Police Services Planning Manager.
Rob Wallington appeared before Council and through the aid of a power point
presentation, provided an outline of the Business Plan, noting the consultation
process was a large part of the Plan. Mr. Wallington provided an outline of the
four components of the plan, being community presence, community
engagement, youth and professionalism and accountability, noting the Plan is
based on input through public meetings. In closing, he asked Council to provide
their views on what the top policing priorities for enhancing community safety in
Durham Region should be.
A discussion period ensued with Members noting speeding on City streets as
being the number one issue raised by residents. Further questions were raised
regarding alternate methods being considered to address the issue of speeding
and the consideration of further consultation with respect to traffic issues. Mayor
Ryan noted the City's Customer Care centre tracks statistics which could be
helpful and recommended they set up a regular communication system to access
this information.
2. Les Fisher
Masonic Lodge
Re: Notice of Motion
Request to Re -name Claremont Community Centre to
The Dr. Nelson F. Tomlinson Centre
Les Fisher, 2250 Highway #7, Greenwood, appeared before Council in support
of the Notice of Motion for the Re -naming of the Claremont Community Centre.
2
r_-.73 MN
97
Council Meeting Minutes
Monday, November 16, 20.15
7:00 PM - Council Chambers
He outlined the importance Dr. Tomlinson had in the City of Pickering over the
years, noting this would be a positive way to commemorate all his work in the
community.
(V) Committee Reports
Executive Committee Reports
1. Director, Corporate Services & City Solicitor, Report FIN 24-15
2015 Year End Audit Plan
2.
3.
Council Decision
That the Audit Plan as submitted by Deloitte LLP, included as Attachment 1 to
this report be received for information; and,
2. That the Chief Administrative Officer and the Division Head, Finance & Treasurer
be authorized to sign the Auditor's Engagement Letter on behalf of the City.
Director, Corporate Services & City Solicitor, Report BYL 01-15
7tn Annual Toys for Tickets and Food for Fines 2015
Council Decision
That parking tickets issued between December 1 through 18, 2015 be eligible for
the Toys for Tickets/Food for Fines program; and
2. That the Toys for Tickets/Food for Fines program be implemented from
December 1 through December 18, 2015.
Director, Corporate Services & City Solicitor, Report CLK 05-15
2016 Standing Committee and Council Meeting Schedule
Council Decision
That the 2016 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report, be approved.
4. Director, Culture & Recreation, Report CR 18-15
Consulting Services for Building Condition Assessments and Facilities
Asset Management System
-Request for Proposal No. RFP-2-2015
Council Decision
3
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
1. That Proposal No. RFP-2-2015, for Consulting Services for Building Condition
Assessments and Facilities Asset Management System, submitted by VFA
Canada Corporation in the amount of $275,715.86 (HST included) be accepted;
2. That the total gross project cost of $284,756.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project cost
of $256,432.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance Year 1
Implementation and Assessments net project cost of $106,087.00 as follows:
a) The sum of $25,000.00 as provided for in the 2015 Current Budget
Culture & Recreation Administration be increased to $26,522.00, to be
funded from property taxes;
b) The sum of $75,000.00 as provided for in the 2015 Current Budget
Culture & Recreation Administration be increased to $79,565.00 to be
funded by a transfer from the Development Charges Reserve Funds -
Growth Studies (DCRF); and
4. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
5. Director, Culture & Recreation, Report CR 20-15
City of Pickering Five Year Accessibility Plan (2016-2020)
-Endorsed by the City of Pickering Accessibility Advisory Committee
Council Decision
1. That Council endorse the City of Pickering Five Year Accessibility Plan (2016-
2020) as prepared by staff and endorsed by the City of Pickering Accessibility
Advisory Committee.
6. Director, Engineering & Public Works, Report ENG 19-15
Proposed Traffic By-law Amendments
-Father Fenelon Catholic School
Council Decision
1. That the attached draft by-law be enacted to amend Schedule "1 ", to By-law
6604/05 to provide for the regulation of stopping on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering,
specifically to propose the installation of stopping restrictions on both sides of
M
N
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
Eyer Drive at the newly constructed Father Fenelon Catholic School, and to
remove the stopping restrictions on both sides of Liverpool Road at the existing
location of Father Fenelon Catholic School that will be closing in December
2015;
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of highways
under the jurisdiction of the Corporation of the City of Pickering, specifically to
propose parking restrictions on the west side of Liverpool Road at the closing of
Father Fenelon Catholic School;
3. That the attached draft by-law be enacted to amend Schedule "Y to By-law
6604/05 to provide for the regulation of bus loading zones on highways or parts
of highways under the jurisdiction of the Corporation of the City of Pickering,
specifically to propose the removal of the on -street school bus loading zone on
the east side of Liverpool Road at the closing Father Fenelon Catholic School;
and
4. That the existing crossing guard location on Liverpool .Road at Ilona Park Road
be removed, and if required, staff to add a school crossing guard location on
Eyer Drive at the newly constructed school.
Director, Engineering & Public Works, Report ENG 20-15
Proposed All -way Stop Control, Rosebahk Road and Toynevale Road
Council Decision
That Report ENG 20-15 be referred back to staff in order to allow additional time to
consider new information provided and report back at the December Council meeting.
Director, Corporate Services & City Solicitor, Report FIN 22-15
Banking and Financial Authorities
Council Decision
1. That Resolution # 144/99 be repealed;
2. That the Division Head, Finance & Treasurer be authorized and directed to
undertake any and all activities, including the execution and signing of
agreements and contracts, necessary to undertake, safeguard and ensure the
financial affairs and banking of the City, including, but not limited to, those items
and activities indicated in Attachment 2, Section A;
3. That the Mayor, Division Head, Finance & Treasurer, Deputy Treasurer,
Manager, Accounting Services and Manager, Budgets & Internal Audit be named
5
Council Meeting Minutes
Monday, November 16, 2015
7:.00 PM - Council Chambers
Signing Officers for the purposes of conducting the financial affairs and banking
of the City of Pickering and that any two of them be authorized to undertake the
activities outlined in Attachment 2, Section B and any one of them be authorized
to undertake the activities outlined in Attachment 2, Section C; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
9. Director, Corporate Services & City Solicitor, Report FIN 25-15
Cash Position Report as at September 30, 2015
Council Decision
That report FIN 25-15 from the Director, Corporate Services & City Solicitor be received
for information.
10. Director, Corporate Services & City Solicitor, Report FIN 27-15
Financial System Status Update
Council Decision
That report FIN 27-15 from the Director, Corporate Services & City Solicitor be received
for information.
Resolution #105/15
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Report 2015-11 of the Executive Committee meeting held on November 9, 2015,
be adopted.
Carried
Planning & Development Reports
1. Director, City Development, Report PLN 15-15
Invitation to Participate in ISO 37120
World Council on City -Data
A new global standard on City Indicators
Council Decision
That the Global City Indicators Facility and the World Council on City Data be
advised that the City of Pickering appreciates the invitation, but that the City of
L
::
-�711-'7-,�_- a N,
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
Pickering will not be submitting an expression of interest to participate in the
ISO 37120 program at this time;
2. That the City of Pickering continue to monitor local and global participation in the
program and reconsider participation in the program in future years; and
3. That a copy of Report PLN 15-15 be forwarded to Global City Indicators Facility
and the World Council on City Data.
Resolution #106/15
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Report 2015-10 of the Planning & Development Committee meeting held on
November 9, 2015, be adopted.
Carried .
(VI) New and Unfinished Business
Director, City Development, Report BLD 03-15
Amendments to the Appointments Schedule under the
Building Code Act
Resolution #107/15
Moved by Councillor Pickles
Seconded by Councillor Johnson
That the City's Building By-law 7362/14, as amended, which appoints the Chief Building
Official, Deputy Chief Building Official and Inspectors, be further amended as set out in
Appendix I to Report BLD 03-15.
Carried
2. Director, Corporate Services & City Solicitor, Report CLK 07-15
Vacancy in the Office of City Councillor, Ward 1
A brief discussion period ensued with concerns being noted with respect to holding a
by-election during winter months with regards to safety concerns as well as voter
turnout. Staff responded to questions raised regarding timelines due to the potential
of inclement weather. It was also noted that signage would need to be strictly
controlled.
7
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
Resolution #108/15
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of The
Corporation of the City of Pickering hereby declares the office of City Councillor,
Ward 1 as vacant;
2. That at a meeting of Council held on November 2, 2015, Council approved filling'
the vacancy of the office of City Councillor, Ward 1 by by-election;
3. That the attached draft by-law to require the by-election be enacted;
4. That the Treasurer be authorized to transfer the required funds, in an amount up
to $100,000 from the Contingency Reserve; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
Carried on a Recorded
Vote as Follows:
Yes No
Councillor Cumming
Councillor Pickles
Mayor Ryan
Councillor Johnson
3. Director, Corporate Services & City Solicitor, Report FIN 28-15
Insurance Renewal — January 1, 2016 to December 31, 2016
Resolution #109/15
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That the City of Pickering renew its property, liability and other insurance policies
through Jardine Lloyd Thompson Canada Inc. (JLT) for the period January 1,
2016 to December 31, 2016 in the amount of $639,415 (plus applicable taxes)
and inclusive of terms and conditions acceptable to the Division Head, Finance &
Treasurer;
M
W
rn
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
2. That the insurance coverage through JILT be for a, period of one (1) year with an
option in favour of the City to extend the coverage on the same terms and
conditions for two (2) consecutive one year renewal terms, each subject to
Council approval;
3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for
property, liability and other insurance and related matters;
4. That the Division Head, Finance & Treasurer be authorized to settle any claims
including employing resources to investigate and defend claims, adjusting and
legal fees, where it is in the City's interest to do so;
5. That the Division Head, Finance & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms.and conditions as becomes desirable.or necessary to limit potential
liability exposure and to protect the assets of the City and its elected officials and
staff; and,
6. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
Carried
(VII) Notice of Motion
a) Request to Re -name Claremont Community Centre to
The Dr. Nelson F. Tomlinson Centre
A brief discussion period ensued with Councillor Johnson providing an outline of the
impact Dr. Tomlinson had on the community.
Resolution #110/15
Moved by Councillor Johnson
Seconded by Councillor Pickles
Whereas Dr. Tomlinson was a well -respected citizen and country doctor in Claremont
who devoted his time and contributed in many ways to the improvement of this small
country village.
Whereas Dr. Tomlinson was born in January 1887 north of Claremont in a small country
town called Marsh Hill in Uxbridge. His family later moved to Ashburn to farm 200 acres
of land. He moved to Claremont where he lived for many years and where he had his
medical practice. He passed away on August 18, 1982.
E
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
Whereas Dr. Tomlinson was involved in many organization and worked diligently to
improve the town including:
The Claremont Wesleyan Methodist Church (1989) and Claremont Presbyterian
Churches joined together to form the Claremont United Church. The
Presbyterian Church was sold but the manse was retained for the minister and
the Methodist Church became the Claremont United Church. Dr. Tomlinson and
family were members for many years. He was involved, in the Board of Stewards,
the choir, Secretary Treasurer of the Board of Trustees, Secretary of the Official
Board and an elder.
2. Library Board — Chairman & Secretary of the Library Board and through grants,
was instrumental in changing the library from an associate library to a public
library in the Town of Pickering.
3. Masonic Lodge — Dr. Tomlinson held many positions in the masonic lodge and
remained a lifelong member. He was Master of the Lodge -in 1928.
4. The Claremont Business Men's Association — As a member since 1910, he
helped in major community decisions.
5. Claremont Continuation School — He was a teacher and taught in the school from
1911 for seven years until he raised enough money to attend the University of
Toronto Medical School. During World War I he was sent to work at a
Tuberculosis Sanatorium in Gravenhurst. In 1919 he got the call that Claremont
needed a doctor as Dr. Caldwell, the local doctor at the time, was enlisted for
service in World War I. Dr. Tomlinson also held the position of Medical Officer of
Health from 1935 to 1955.
6. School Board — He was elected to the School Board and was involved in building
the present school in Claremont in 1923. (A debenture for $40,000 was taken out
to cover the cost of building material, an 80' well, sidewalks, fences, etc.).
7. Bowling Green — He was very active in the lawn bowling organization and the
small bowling park south of the four corners which was named after him. The
sign was removed when the City Pickering sold the property and the tribute to
him has disappeared from this town.
8. Park Board — He was an avid sports enthusiast and President of the Park Board
for many years. Because football was being played in a farmer's field south of
town, four acres was purchased where the present park is today. He was
instrumental in having the brick gate posts built and bronze memorial plaques
placed there with the names of all the local men and women who served in World
War I and World War II.
10
Citqo� CKE
N
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
9. Claremont Community Centre — His efforts to have the vacated Presbyterian
Church turned into a community centre resulted in many years of community
groups enjoying the hall until the new community centre was built.
10. Dr. Tomlinson was a valued asset to this community and in early years would
travel miles by foot, snowshoe, horse and buggy and later, in a Model T Ford to
visit patients in north Pickering. His area was extended to concessions south of
Claremont, north a few miles into Uxbridge over the Townline, east to Ashburn
and west to the Markham/Pickering Townline. Many people attended his
retirement. He practiced medicine for 56 years until age 90. He received thanks
from hundreds of friends at his 90th birthday. Many lives were saved by this
gentle man. He helped the injured and was there at the birth of many babies born
in the area. He was also in charge of those with scarlet fever who were
quarantined and he stayed isolated in the Masonic Hall until they were well.
11. The work and effort he put into Claremont was amazing and the proposal to have
the community centre named after him would be a wonderful way to memorialize
his memory.
Now therefore be it resolved that the City of Pickering consider re -naming the
Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre pursuant
to the Facility & Park Naming Procedure ADM 110-006.
Carried Unanimously
On a Recorded Vote
(Vill) By-laws
7453/15 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and
parking, standing and stopping on highways or parts of highways under the
jurisdiction of the City of Pickering and on private and municipal property.
7454/15 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors.
7455/15 Being a by-law to require a by-election be held for the vacant office of City
Councillor Ward 1.
Resolution #111/15
Moved by Councillor Johnson
Seconded by Councillor Cumming
That By-law Nos. 7453/15 through 7455/15, be approved.
Carried
Council Meeting Minutes
Monday, November 16, 2015
7:00 PM - Council Chambers
(IX) Other Business
Councillor Johnson asked staff to look into the drainage issues inside the Don Beer
Arena shower areas. He questioned whether this was being addressed through the
previously approved works or whether this was considered a separate issue.
(X) Confirmation By-law
By-law Number #7456/15
Councillor Pickles, seconded by Councillor Johnson, moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of November 16, 2015.
(XI) Adjournment
Moved by Councillor Cumming
Seconded by Councillor Johnson
Carried
That the meeting be adjourned at 7:55 pm.
Carried
Dated this 16th day of November, 2015.
Mayor an
Lisa Harker
(Acting) City Clerk
12