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HomeMy WebLinkAboutNovember 16, 2015Present: Mayor Ryan Councillors: I. Cumming R. Johnson D. Pickles Absent: K. Ashe B. McLean Also Present: T. Prevedel P. Bigioni M. Carpino J. Hagg R. Holborn T. Melymuk S. Karwowski L. Harker L. Roberts Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Director, Culture & Recreation - Fire Chief - Director, Engineering & Public Works - Director, City Development - Division Head, Finance & Treasurer - (Acting) City Clerk - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #104/15 Moved by Councillor Johnson Seconded by Councillor Cumming In Camera Council Meeting Minutes, October 26, 2015 Council Meeting Minutes, October 26, 2015 Special Council Meeting Minutes, November 2, 2015 0 Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers Executive Committee Minutes, November 9, 2015 Planning & Development Committee Minutes, November 9, 2015 Carried (IV) Delegations 1. Roger Anderson, Board Chair Rob Wallington, Durham Regional Police Services Planning Manager Durham Regional Police Services Board Re: 2017-2019 Business Plan Roger Anderson, Board Chair, Durham Regional Police Services, appeared before Council and introduced members of the Durham Regional Police Services Board in attendance. He explained the purpose of their delegation was to seek input from the City of Pickering on the 2017-2019 Business Plan. He noted written comments would also be welcomed in this regard. Mr. Anderson introduced Rob Wallington, Durham Regional Police Services Planning Manager. Rob Wallington appeared before Council and through the aid of a power point presentation, provided an outline of the Business Plan, noting the consultation process was a large part of the Plan. Mr. Wallington provided an outline of the four components of the plan, being community presence, community engagement, youth and professionalism and accountability, noting the Plan is based on input through public meetings. In closing, he asked Council to provide their views on what the top policing priorities for enhancing community safety in Durham Region should be. A discussion period ensued with Members noting speeding on City streets as being the number one issue raised by residents. Further questions were raised regarding alternate methods being considered to address the issue of speeding and the consideration of further consultation with respect to traffic issues. Mayor Ryan noted the City's Customer Care centre tracks statistics which could be helpful and recommended they set up a regular communication system to access this information. 2. Les Fisher Masonic Lodge Re: Notice of Motion Request to Re -name Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre Les Fisher, 2250 Highway #7, Greenwood, appeared before Council in support of the Notice of Motion for the Re -naming of the Claremont Community Centre. 2 r­_-.73 MN 97 Council Meeting Minutes Monday, November 16, 20.15 7:00 PM - Council Chambers He outlined the importance Dr. Tomlinson had in the City of Pickering over the years, noting this would be a positive way to commemorate all his work in the community. (V) Committee Reports Executive Committee Reports 1. Director, Corporate Services & City Solicitor, Report FIN 24-15 2015 Year End Audit Plan 2. 3. Council Decision That the Audit Plan as submitted by Deloitte LLP, included as Attachment 1 to this report be received for information; and, 2. That the Chief Administrative Officer and the Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. Director, Corporate Services & City Solicitor, Report BYL 01-15 7tn Annual Toys for Tickets and Food for Fines 2015 Council Decision That parking tickets issued between December 1 through 18, 2015 be eligible for the Toys for Tickets/Food for Fines program; and 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 18, 2015. Director, Corporate Services & City Solicitor, Report CLK 05-15 2016 Standing Committee and Council Meeting Schedule Council Decision That the 2016 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. 4. Director, Culture & Recreation, Report CR 18-15 Consulting Services for Building Condition Assessments and Facilities Asset Management System -Request for Proposal No. RFP-2-2015 Council Decision 3 Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers 1. That Proposal No. RFP-2-2015, for Consulting Services for Building Condition Assessments and Facilities Asset Management System, submitted by VFA Canada Corporation in the amount of $275,715.86 (HST included) be accepted; 2. That the total gross project cost of $284,756.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $256,432.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance Year 1 Implementation and Assessments net project cost of $106,087.00 as follows: a) The sum of $25,000.00 as provided for in the 2015 Current Budget Culture & Recreation Administration be increased to $26,522.00, to be funded from property taxes; b) The sum of $75,000.00 as provided for in the 2015 Current Budget Culture & Recreation Administration be increased to $79,565.00 to be funded by a transfer from the Development Charges Reserve Funds - Growth Studies (DCRF); and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 5. Director, Culture & Recreation, Report CR 20-15 City of Pickering Five Year Accessibility Plan (2016-2020) -Endorsed by the City of Pickering Accessibility Advisory Committee Council Decision 1. That Council endorse the City of Pickering Five Year Accessibility Plan (2016- 2020) as prepared by staff and endorsed by the City of Pickering Accessibility Advisory Committee. 6. Director, Engineering & Public Works, Report ENG 19-15 Proposed Traffic By-law Amendments -Father Fenelon Catholic School Council Decision 1. That the attached draft by-law be enacted to amend Schedule "1 ", to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to propose the installation of stopping restrictions on both sides of M N Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers Eyer Drive at the newly constructed Father Fenelon Catholic School, and to remove the stopping restrictions on both sides of Liverpool Road at the existing location of Father Fenelon Catholic School that will be closing in December 2015; 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to propose parking restrictions on the west side of Liverpool Road at the closing of Father Fenelon Catholic School; 3. That the attached draft by-law be enacted to amend Schedule "Y to By-law 6604/05 to provide for the regulation of bus loading zones on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to propose the removal of the on -street school bus loading zone on the east side of Liverpool Road at the closing Father Fenelon Catholic School; and 4. That the existing crossing guard location on Liverpool .Road at Ilona Park Road be removed, and if required, staff to add a school crossing guard location on Eyer Drive at the newly constructed school. Director, Engineering & Public Works, Report ENG 20-15 Proposed All -way Stop Control, Rosebahk Road and Toynevale Road Council Decision That Report ENG 20-15 be referred back to staff in order to allow additional time to consider new information provided and report back at the December Council meeting. Director, Corporate Services & City Solicitor, Report FIN 22-15 Banking and Financial Authorities Council Decision 1. That Resolution # 144/99 be repealed; 2. That the Division Head, Finance & Treasurer be authorized and directed to undertake any and all activities, including the execution and signing of agreements and contracts, necessary to undertake, safeguard and ensure the financial affairs and banking of the City, including, but not limited to, those items and activities indicated in Attachment 2, Section A; 3. That the Mayor, Division Head, Finance & Treasurer, Deputy Treasurer, Manager, Accounting Services and Manager, Budgets & Internal Audit be named 5 Council Meeting Minutes Monday, November 16, 2015 7:.00 PM - Council Chambers Signing Officers for the purposes of conducting the financial affairs and banking of the City of Pickering and that any two of them be authorized to undertake the activities outlined in Attachment 2, Section B and any one of them be authorized to undertake the activities outlined in Attachment 2, Section C; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9. Director, Corporate Services & City Solicitor, Report FIN 25-15 Cash Position Report as at September 30, 2015 Council Decision That report FIN 25-15 from the Director, Corporate Services & City Solicitor be received for information. 10. Director, Corporate Services & City Solicitor, Report FIN 27-15 Financial System Status Update Council Decision That report FIN 27-15 from the Director, Corporate Services & City Solicitor be received for information. Resolution #105/15 Moved by Councillor Pickles Seconded by Councillor Johnson That Report 2015-11 of the Executive Committee meeting held on November 9, 2015, be adopted. Carried Planning & Development Reports 1. Director, City Development, Report PLN 15-15 Invitation to Participate in ISO 37120 World Council on City -Data A new global standard on City Indicators Council Decision That the Global City Indicators Facility and the World Council on City Data be advised that the City of Pickering appreciates the invitation, but that the City of L :: -�711-'7-,�_- a N, Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers Pickering will not be submitting an expression of interest to participate in the ISO 37120 program at this time; 2. That the City of Pickering continue to monitor local and global participation in the program and reconsider participation in the program in future years; and 3. That a copy of Report PLN 15-15 be forwarded to Global City Indicators Facility and the World Council on City Data. Resolution #106/15 Moved by Councillor Pickles Seconded by Councillor Johnson That Report 2015-10 of the Planning & Development Committee meeting held on November 9, 2015, be adopted. Carried . (VI) New and Unfinished Business Director, City Development, Report BLD 03-15 Amendments to the Appointments Schedule under the Building Code Act Resolution #107/15 Moved by Councillor Pickles Seconded by Councillor Johnson That the City's Building By-law 7362/14, as amended, which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors, be further amended as set out in Appendix I to Report BLD 03-15. Carried 2. Director, Corporate Services & City Solicitor, Report CLK 07-15 Vacancy in the Office of City Councillor, Ward 1 A brief discussion period ensued with concerns being noted with respect to holding a by-election during winter months with regards to safety concerns as well as voter turnout. Staff responded to questions raised regarding timelines due to the potential of inclement weather. It was also noted that signage would need to be strictly controlled. 7 Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers Resolution #108/15 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of The Corporation of the City of Pickering hereby declares the office of City Councillor, Ward 1 as vacant; 2. That at a meeting of Council held on November 2, 2015, Council approved filling' the vacancy of the office of City Councillor, Ward 1 by by-election; 3. That the attached draft by-law to require the by-election be enacted; 4. That the Treasurer be authorized to transfer the required funds, in an amount up to $100,000 from the Contingency Reserve; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried on a Recorded Vote as Follows: Yes No Councillor Cumming Councillor Pickles Mayor Ryan Councillor Johnson 3. Director, Corporate Services & City Solicitor, Report FIN 28-15 Insurance Renewal — January 1, 2016 to December 31, 2016 Resolution #109/15 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That the City of Pickering renew its property, liability and other insurance policies through Jardine Lloyd Thompson Canada Inc. (JLT) for the period January 1, 2016 to December 31, 2016 in the amount of $639,415 (plus applicable taxes) and inclusive of terms and conditions acceptable to the Division Head, Finance & Treasurer; M W rn Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers 2. That the insurance coverage through JILT be for a, period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for two (2) consecutive one year renewal terms, each subject to Council approval; 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Division Head, Finance & Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's interest to do so; 5. That the Division Head, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms.and conditions as becomes desirable.or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and, 6. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried (VII) Notice of Motion a) Request to Re -name Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre A brief discussion period ensued with Councillor Johnson providing an outline of the impact Dr. Tomlinson had on the community. Resolution #110/15 Moved by Councillor Johnson Seconded by Councillor Pickles Whereas Dr. Tomlinson was a well -respected citizen and country doctor in Claremont who devoted his time and contributed in many ways to the improvement of this small country village. Whereas Dr. Tomlinson was born in January 1887 north of Claremont in a small country town called Marsh Hill in Uxbridge. His family later moved to Ashburn to farm 200 acres of land. He moved to Claremont where he lived for many years and where he had his medical practice. He passed away on August 18, 1982. E Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers Whereas Dr. Tomlinson was involved in many organization and worked diligently to improve the town including: The Claremont Wesleyan Methodist Church (1989) and Claremont Presbyterian Churches joined together to form the Claremont United Church. The Presbyterian Church was sold but the manse was retained for the minister and the Methodist Church became the Claremont United Church. Dr. Tomlinson and family were members for many years. He was involved, in the Board of Stewards, the choir, Secretary Treasurer of the Board of Trustees, Secretary of the Official Board and an elder. 2. Library Board — Chairman & Secretary of the Library Board and through grants, was instrumental in changing the library from an associate library to a public library in the Town of Pickering. 3. Masonic Lodge — Dr. Tomlinson held many positions in the masonic lodge and remained a lifelong member. He was Master of the Lodge -in 1928. 4. The Claremont Business Men's Association — As a member since 1910, he helped in major community decisions. 5. Claremont Continuation School — He was a teacher and taught in the school from 1911 for seven years until he raised enough money to attend the University of Toronto Medical School. During World War I he was sent to work at a Tuberculosis Sanatorium in Gravenhurst. In 1919 he got the call that Claremont needed a doctor as Dr. Caldwell, the local doctor at the time, was enlisted for service in World War I. Dr. Tomlinson also held the position of Medical Officer of Health from 1935 to 1955. 6. School Board — He was elected to the School Board and was involved in building the present school in Claremont in 1923. (A debenture for $40,000 was taken out to cover the cost of building material, an 80' well, sidewalks, fences, etc.). 7. Bowling Green — He was very active in the lawn bowling organization and the small bowling park south of the four corners which was named after him. The sign was removed when the City Pickering sold the property and the tribute to him has disappeared from this town. 8. Park Board — He was an avid sports enthusiast and President of the Park Board for many years. Because football was being played in a farmer's field south of town, four acres was purchased where the present park is today. He was instrumental in having the brick gate posts built and bronze memorial plaques placed there with the names of all the local men and women who served in World War I and World War II. 10 Citqo� CKE N Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers 9. Claremont Community Centre — His efforts to have the vacated Presbyterian Church turned into a community centre resulted in many years of community groups enjoying the hall until the new community centre was built. 10. Dr. Tomlinson was a valued asset to this community and in early years would travel miles by foot, snowshoe, horse and buggy and later, in a Model T Ford to visit patients in north Pickering. His area was extended to concessions south of Claremont, north a few miles into Uxbridge over the Townline, east to Ashburn and west to the Markham/Pickering Townline. Many people attended his retirement. He practiced medicine for 56 years until age 90. He received thanks from hundreds of friends at his 90th birthday. Many lives were saved by this gentle man. He helped the injured and was there at the birth of many babies born in the area. He was also in charge of those with scarlet fever who were quarantined and he stayed isolated in the Masonic Hall until they were well. 11. The work and effort he put into Claremont was amazing and the proposal to have the community centre named after him would be a wonderful way to memorialize his memory. Now therefore be it resolved that the City of Pickering consider re -naming the Claremont Community Centre to The Dr. Nelson F. Tomlinson Centre pursuant to the Facility & Park Naming Procedure ADM 110-006. Carried Unanimously On a Recorded Vote (Vill) By-laws 7453/15 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7454/15 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 7455/15 Being a by-law to require a by-election be held for the vacant office of City Councillor Ward 1. Resolution #111/15 Moved by Councillor Johnson Seconded by Councillor Cumming That By-law Nos. 7453/15 through 7455/15, be approved. Carried Council Meeting Minutes Monday, November 16, 2015 7:00 PM - Council Chambers (IX) Other Business Councillor Johnson asked staff to look into the drainage issues inside the Don Beer Arena shower areas. He questioned whether this was being addressed through the previously approved works or whether this was considered a separate issue. (X) Confirmation By-law By-law Number #7456/15 Councillor Pickles, seconded by Councillor Johnson, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of November 16, 2015. (XI) Adjournment Moved by Councillor Cumming Seconded by Councillor Johnson Carried That the meeting be adjourned at 7:55 pm. Carried Dated this 16th day of November, 2015. Mayor an Lisa Harker (Acting) City Clerk 12